P  TEXAS  CITY OF ROLLINGWOOD UTILITY COMMISSION MINUTES Tuesday, June 04, 2024  The Utility Commission of the City of Rollingwood, Texas held a meeting, open to the public, in the Municipal Building at 403 Nixon Drive in Rollingwood, Texas on Tuesday, June 4, 2024 at 5:30 PM. Members of the public and the Utility Commissiont were able to participate in the meeting. virtually, as long: as. quorum oft the Utility Commission and the presiding. officer were physically present at the Municipal Building, in accordance with the Texas Open Meetings Act. A video recording oft the meeting was made and will be posted to the City's website and available to the public in accordance with the  Texas Public Information Act upon written request. CALL UTILITY COMMISSION MEETING TO ORDER  1. Roll Call  Chair Jonathan Miller called the meeting to order at 5:40 p.m.  Present Members: Jonathan Miller, Chris Kirksey, Walt Roloson, Chris Meakin, and Also Present: City Administrator. AshleyWayman, Assistant City Administrator Desiree. Adair,  Elizabeth Bray (virtually)  and Utility Billing Manager Veronica Hernandez  PUBLIC COMMENTS There were no public comments. CONSENT AGENDA  2. Discussion and possible action on the minutes from the April 2, 2024 Utility Commission Chris Kirksey moved to approve the minutes from the last meeting. Chris Meakin seconded the motion. The motion carried with 5in favor and 0 against.  meeting  REGULAR AGENDA  3. Discussion regarding AT&T and Verizon results from the cellular service survey City Administrator Ashley Wayman discussed how the results were split between AT&T and' Verizon responses. She stated that the City of West Lake Hills is considering sending  the same survey to their residents.    Utility Commission - Minutes Tuesday, June 04, 2024  The Utility Commission discussed and analyzed the survey results. They compared the The Utility Commission discussed possibility of cellular. micro networks, concern regarding emergency services and cellular service, ànd further options with leverage including 4. Discussion and possible action regarding a policy for reimbursement to the City due to Chair Jonathan Miller discussed that the subcommittee met and came up with some ideas. He stated that the goals included determining a responsible party and estimating Assistant City Administrator Desiree Adair stated that this has béen discussed with legal The Utility Commission discussed responsible parties and the call before you dig law. City Administrator Ashley' Wayman discussed call before you dig requirements, types of Chair Jonathan Miller moved to approve and recommend this policy to the City Council. Chris Meakin seconded the motion. The motion carried with 5ini favor  results between the two carriers.  neighboring cities. water main line breaks  water loss for reimbursement,  and that this would be invoiced separately from the utility bill.  permits, and contractor responsibility.  and 0 against.  5. Update on the electronic water meter project  City Administrator Ashley Wayman reported that the project started yesterday and explained that you could expect to see the shipping container storage at the upper park. City Administrator Ashley Wayman explained that at some point during the project, the Ms. Wayman discussed the policy for changes, breaks, and upgrades in water meters and Elizabeth Bray asked if everyone in the City would be getting new water meters. City Administrator Ashley Wayman confirmed that everyone will be getting a new meter and  She stated that this project is expected to last one to two months. City will plan to educate the public regarding the eye on water app. the future cost of water meters to be discussed at a later date. that City Council voted that there will be no opting out.  6. Update on Water CIP Packages 1-4  City Administrator Ashley Wayman discussed that all of the cul de sacs are completed, the new PRVI has been installed, and that the City will pick up on the hydrant testing after installation. She stated that the two drainage projects have started and Google Fiber will come in to lay lines in the next few weeks in the section oft the City that will be  paved in phase 1.  2    Utility Commission - Minutes Tuesday, June 04, 2024  Ms. Wayman stated that the installation of Google Fiber is dependent upon the water project, could extend through. 2025 and the availability for service is yet to be  determined.  Chris Meakin inquired about ar rate study. City Administrator Ashley' Wayman stated that after the electronic meters are installed, the City is planning to budget for a water rate City Administrator Ashley' Wayman offered to bring more information about the water Walt Roloson asked about the City's long-term water plan. Chair Jonathan Miller  study in the next fiscal year. and wastewater funds.  requested that City staff put this on a future agenda.  ADJOURNMENT OF MEETING The meeting was adjourned at 6:20 p.m.  Minutes Adopted on the 3vd day of Avgust, 2024.  Jonathan Miller, Chair  ATTEST:  Ashley' Waymah, City Administrator  3