City of Piney Point Village  7676 WOODWAY DR., SUITE 300 HOUSTON, TX 77063-1523  TELEPHONE (713),782-0271 FAX (713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, JANUARY 28, 2019  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, JANUARY 28, 2019 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS  TO DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL: - Att this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the matter  1. Discuss and take possible action on the MVPD monthly report  2. 3. 4. 5. 6. 7. 8. 9.  Surrey Oaks 30% Design Presentation  Proposal for Professional Engineering Services Surrey Oaks Final Design Discuss and take possible action on Resolution 19.01.28.A calling and ordering Discuss and take possible action on Resolution 19.01.28.B designating a public Discuss and take possible action on Ordinance 19.01.28 approving amendments to the Tree Ordinance and approval of the revised Criteria Manual Discuss and take possible action on updating the City's Drainage Criteria Discuss and take possible action on the purchase of a pickup truck for the City Discuss and take possible action on approving the date for Arbor Day 2019  the May 4, 2019 General Municipal Election  newspaper for FY 2019.  Forester.  10. Discuss and take possible action on bids for signage re-installation.    11. Discuss and take possible action on a contract for mosquito control with Cypress  Creek Mosquito Control  12. Discuss and take possible action on yard signage standards  13. Discuss and take possible action on the Mayor's monthly report, including but  not limited to:  Sidewalk at Carol Tree Park Ecclesia tree project including but not limited to: December 2018 Financials Website Project  14. Discuss and take possible action on the City Administrator's monthly report,  15. Discuss and take possible action on the City Engineer's monthly report 16. Discuss and take possible action on the VFD monthly report  17. Discuss and take possible action on the minutes of the December 17, 2018 Council meeting and the January 22, 2019 Council Drainage and Streets  workshop  18. Discuss and take possible action on any future agenda items, meeting dates, etc. 19. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas Government Code (DELIBERATION ABOUT REAL PROPERTY), specifically to deliberate the purchase, exchange, lease, or value of real property and pursuant to Section  551.074 of the Texas Government Code 20. Action outside of Executive Session, if any  21. Adjourn  CERTIFICATION  I'certify that a copy of the January 28, 2019 agenda of items to be considered by the Piney Point' Village City Council was posted in a place convenient to the general public in Compliance with Chapter 551, of the Texas Government Code on January 25, 2019.  -  Roger Nelson City Administrator    In compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-782-0271. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071, to consult with an attorney.    a  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting January 14, 2019, 6:00 p.m.  A quorum was established, and Commissioner Smyre called the. January 14, 2019 meeting to order at 6:00 p.m. at the Memorial Villages Police Department, 11981 Memorial Drive, Houston TX  77024. In attendance were: From the Commission: Cityof Piney Point Commissioner Huguenard Alt. Commissioner Ebeling City of Hunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson City of] Bunker Hill Commissioner Smyre Commissioner Brown Alt. Commissioner. Murphy Legal Counsel John Hightower  Absent:  Commissioner Southwick From Memorial Village PD Chief of Police, Raymond Schultz Finance Manager, Victoria Bowman Office Manager, Maureen Loud Pamela Kersey Resident  Guests  MINUTES  At 6:00 p.m. Commissioner Smyre called the meeting to order and stated that a quorum of the  Commission was present and asked ift there are any citizen comments.  a. Citizen Comments  A resident by the name of Pamela Kersey who lives on Cobblestone spoke up stating, "Iam concerned with the information the residents received in an email from Bunker Hill Village today. Councilman Janecek stated that the cooperative strategy between the VFD and MVP was a' "stop gap" to help mitigate and reduce the time needed for VFD to respond. Iunderstand that an initial test case was agreed to by the MVP Chief and after it moved to be successful all cars were equipped with AED's and all police officers well trained in basic aid and then advanced life support as needed. Ihave been told that because oft the success of adding the police officers to the equation both SVPD and Hedwig PD's have followed suit. Iapplaud the BHV Safety Commission for coming up with this initiative and Chief Schultz for agreeing to testing it because it is a wonderful addition to all of the residents of the villages. My question is, what is the Commissions definition of temporary in regard to this initiative and are you planning to  cancel this cooperative agreement?"  Jan 2018 Minutes Finall    Commissioner Smyre stated that we are not in aj position to comment or deliberate on this as itis not an agenda item. Legal Counsel clarified, that we don'thave an agenda item, but you could talk to staff to discuss, they are able to answer questions about what the current policy plans are Chief Schultz commented that he could help a little bit, it is not going to be temporary, iti is going to be permanent. The results that we have seen with us responding in conjunction with Village Fire on all: fire department calls, that's both Fire and EMS initiated has been very good. We have found that we can get a first responder to every call for service much quicker than ift the one agency being Village Fire responding by themselves. Iti is primarily based on the fact that they are a fixed location, we have multiple resources, usually either 5 or 6 working out in the field, they are mobile and unless they are tied up on another event, more than likely will be closer and This Commission (this body) this past year for the new budget approved additional AED's to be purchased. We have ordered five already and they will go into our unmarked fleet vehicles. Currently only the marked fleet has them, one of the things you might not see is that wel have unmarked cars. With these additional AED's it will put more units out there. All of our units, both marked and unmarked have been equipped with first aid kits. All the officer'si including Last week we just started our next course of training, as every year we do our annual maintenance of effort training (MOE). We have included additional training which was recommended by our own in-house otficer/paramedic as well as suggestions from the Fire Department. We are taking it to the next level in our goal which is to continue to build upon this every year. Some of the training being addressed this year is to have the officers be able to identify other underlying causes that may be present such as, diabetic shock, not things that we As you mentioned, the other villages are already following suit and have contacted us to see if we would be willing tol help bring them into our training since we do have an officer that is a Certified Paramedic, sO we are including them. We are also looking at other items that we may be able to do to help the community. We are checking to see if we can create aj partnership with the Red Cross and have them come in and we would co-host with them, training for our youth who want to become babysitters. We have had al lot of requests from teenagers who want to babysit but want to have the first aid component to do that. Right now, these are only available quite some distances away, SO we are looking to hosting in conjunction with us in the village city Ms. Kersey asked if we might consider adding to this parameter teaching CPR to residents? Chief Schultz responded that the Village Fire Department does CPR already on Saturdays and that would be a component of the first aid training as well. If Fire wanted to move outside ofj just the Fire Department hosting satellite locations such as here there would be no problem. Ms. Commissioner Smyre asked if there were any changes to the minutes or edits. Commissioner Brown commented that he doesn'thave a change or edits but has a comment. We as a Committee neglected to remember to add an agenda item today about the reserve police officer  but in terms of the Commission we do not have an agenda item.  able to respond to scene and start that advance lifesaving aid.  myselfh have been trained in Advanced Life Support.  normally associate with the ABC's.  halls.  Kersey thanked the Commission and Chief.  Jan 2018 Minutes Finall  Page 2    sO that we could vote on hiring him. He did not read the minutes until it was too late to get it on the agenda. If we could get Maureen to make a note to make sure it gets put on the next one for approval. Commissioner Hamilton has a comment, at the bottom of page 2 second tol last paragraph, we were talking about the Capital Replacement fund as aj perpetual fund that we would vote on lateri in the agenda. But he didn'tsee where we did this and doesn'tremember us doing anything about it. Is there something we need to follow up on? Commissioner Smyre stated that he believed we were going to return the surplus funds back to the cities. Chief Schultz added, the decision was to return the $51,000 to each village, which has been done but it was added on this agenda, sO you could actually, physically vote. But wel have already gone ahead and returned the money. Commissioner Smyre clarified that the money has already been returned to the cities. Commissioner Hamilton added it was just a comment. Chief Schultz stated that iti isj just item D2 is the actual vote, which we have on for tonight.  b. Approval of Minutes  Motion was made by Commissioner Murphy and seconded by Commissioner Ebeling to approve the December 10th Minutes as recorded. The commission voted unanimously to approve the  Minutes as presented.  C. Swearing in of New Commissioner - Solace Southwick (PPV)  Commissioner Smyre commented we will not be able to do this tonight and will do at the next  meeting.  d. Financial Report  Ms. Bowman presented the Financial Report stating that the Department has completed FY18 by remaining within the approved appropriated budget. To give a quick recap where we stand, the books will not officially be closed until the end of February. This will allow additional time for any invoices related to 2018 to make it to the Department. If we take a look at page 28 of72, toward the bottom, this represents the adopted MO budget of 4.9M with expenditures to date totaling $4.7M leaving a difference of $269,316. The biggest savings for the year was in the Personnel Services category, this was due to several factors. The FY18 budget included a salary for an Assistant Police Chief at $120K, however, with the Department restructuring that position was converted. We also did not fill the Part-Time position which was budgeted at $30,212. There were several extended vacancies in Dispatch and Sworn positions throughout the year The Health Insurance line item was budgeted with an estimated 10% increase; however, the premiums came in lower and also the Contingency line item 880 was not used in FY18. If we turn toj page 32, the P&L statement shows that the revenue over expenditures totaled $306,330 this was due to the additional revenue that the Department received in 2018. We received $3,100 ini interest, $32,900 in FEMA reimbursements and this is rounded, also a $1,000i in Miscellaneous Income for police reports and other requests. Taking into consideration the additional revenue, over assessments from the city the surplus for 2018 will be near $300,000. The Auto Replacement Fund page 29, our cash balance as of 12/31/18 was $85,709. We received $9,630 for the year for sale of vehicles, $335 for interest and $11,671 from insurance  which also contributed to salary savings.  Jan 2018 Minutes Finall  Page 3    claims proceeds. Keep in mind that the FY19 budget requires only $80K for vehicle replacement Our Capital Replacement Fund on same page highlighted green. Cash balance as of 12/31/19 was $84,355, interest earned for the year was $350, the funds from asset seizures totaled $5,046. We have received an invoice for the replacement server and payment will be released once the server is operational. The total for this cost is $8,497, we are anticipating a refund for the old server that was never operational, the purchase price of that one was $7,959. Mrs. Bowman Commissioner Brown commented, the $33,000 FEMA reimbursement that' 's for the carpet and tile and when we got that it would be put under Maintenance and Miscellaneous or what sub- category do you think that will go into? Or could we split it and get a couple of the ones in the red off and in the black? Mrs. Bowman stated that is something else she wants to discuss, doinga budget amendment. That is not a line item in this budget because it was based on last year and it isj just the revenue we: received that they wouldn'trecognize it ift the project wasn'tcompleted approved and closed by FEMA, which it is. We received around $30,000 for our expedited funding, that we: received last year that they haven'tr recognized yet and they won't until iti is closed and officially closed by FEMA. She anticipates that they will recognize this $33,000 which is why the refund for the year is over $300,000. Chief Schultz added, we have 3 servers on property right now, one we paid for, two we are sending back and one we will pay for. Commissioner Smyre asked if there were any more questions for Victoria on the financial status through the end of the year. Chief Schultz commented, Victoria, Maureen and everyone has done a really good job of managing the budget. He knows Victoria was a little concerned about the amount of surplus, again, she has done a good job of explaining it. But there are certain things that we can'ta account for, the vacancies were one and the insurance costs were estimated a year in advance, luckily, we came in with some good pricing. So, the fact that we are underbudget and have such al big surplus is nobody's fault it is just the way itrolled out and in Commissioner Smyre added, that when an assumption is made that we will have a full complement and you budget that way and every opening you have turns up surplus typically. So, as we budget for 2020 we want to make sure we budget for full complement and not based on what we spent in 2018. Commissioner Hamilton stated that it is worthwhile for us tol look at the minor things that were off and make adjustments to the 2020 budget, sO things don't go adrift, Victoria wanted to put ai few things on the radar for next month's agenda. Budget Amendment to eliminate the line item for overages in 2018. Number 2, should we move forward with Lauderbach and Amen in completing the FY18 actuarial report as last year there were some concerns about the OPEB calculation. They charge $2,700 for a 3-year period, if we move forward with them they will do it for the next 3 years with no additional charge. Commissioner Huguenard did find that due to the size of our company we didn'thave to use them to do the full actuarial report. Just wanted to put on the radar for the agenda. Number 3, invoice approval, currently Brooke and Keith have been doing a great job for 2 years now, but would they want to rotate this out now? Commissioners stated that they are happy to continue doing this, but it  and based on the carryover expected in 2018.  asked ift there are any questions on the year to date?  this case is a good thing.  we have plenty of time to do this.  might make safety sense to have it rotate.  Jan 2018 Minutes Finall  Page 4    Commissioner Smyre asked when the audit process starts? Victoria responded she would like to start in March, SO it will give us enough time. Commissioner Smyre said this would be a good idea as we have had some hiccups in the past when it started later. Victoria will try to get on  their calendar for March. The Commission thanked her for her efforts.  e. New Business 1. 2.  MVPD Vehicle Inventory December 2018  Consider Appointments to 2019 Committees (Personnel & Financial)  Chief Schultz presented the Current Vehicle Inventory report, the status of the fleet is that it is in pretty good shape. The average mileage of the vehicles except for Unit 168 is well below 100,000 miles. Part of this is because we did have a vehicle purchased by the foundation and presented to the Department, we ended up with one vehicle ahead. We have received preliminary pricing for vehicles for 2019 and it looks like we will be going with the Dodge Durango. What makes the most sense to purchase 2 marked units. That would take care of 168 and 171 which has been a pretty expensive vehicle based on the cost per mile. These would be fully marked; the Durango is The Explorers are not available for 2019 as we' ve discussed previously. We are waiting for the opening pricing, the buy board purchase price of the fleet's equipped vehicle is $32K, historically your upfit is somewhere in the $20K range, sO we would be in budget. He would also like to look at replacing the oldest Chevy Tahoe Admin car with a Durango as well. That could be upfitted if needed tol be to ai marked unit, that's the last vehicle wel have in an. Admin spot that is different and could not be upfitted. Currently, his vehicle, the 2 Detective's and 1 Commander vehicles are all police cars, but should we need to in an emergency, we could finish upfitting those for a small One of the problems we had a couple of years ago with the cars we were buying for the unmarked fleet were regular cars and could only be used for limited things and didn't hold up very well. With the replacement oft the last Admin vehicle everything will be aj police equipped vehicle. This means it has larger brakes rotors, heavy duty suspension, bigger radiator. He would take the vehicle with the black" Tahoe and move: it to our unmarked as support vehicle. It has about 120,000 miles on it and those vehicles are rated for 180,000-200,000 miles. It wouldn't be driven that much, but it would give us 2 utility vehicles, the Tahoe and the Pick-up Truck, SO both of those could tow our speed trailer, support trailer and would put usi in an absolutely perfect position. Next month I will provide a Spec Sheet and prices from the outfitter to update the 2 vehicles with the Commissioner Johnson commented, we want to buy 3 but we are only getting rid of 2? Chief Schultz responded that we already have gotten rid of 1 this year. We will get rid of2 and it will leave 2 pool cars, and everything would be a police equipped vehicle. Commissioner Johnson asked if there is a reason why we wouldn't! pull unit 170 out of service and make it the Admin car and use the third Durango as a marked unit? Chief responded, 170 is marked already, this is the car that we allow the officers to use as a fully marked unit for extra jobs. It becomes al backup car for US Coins or another event, when our officers are working an extra job in the villages that's the  aSUV which is al little bigger than what we currently have.  amount of money and put them into patrol.  money that was rolled over from last year.  one they will use and just go park it. Jan 2018 Minutes Finall  Page 5    We've talked about taking the marked unit and parking it in different neighborhoods, as we had some events occur a couple of months ago where a resident was really worried about some events that happened at her house and we parked the unit on the driveway for a couple of days. We've discussed parking the vehicle on Lindenwood because of the events that happened last week, this may help to calm some oft the concerns of the neighborhood. He'd like to. keep unit 1701 because it is fully equipped as a marked unit, it does have more miles. But we'd like to get rid of 171 as we do perform a cost per mile analysis and it's a good car. There'sareason for the madness. Committee Appointments - Commissioner Smyre stated that we have formed 2 Committee's, one is the Personnel and the other is Finance. Keith Brown and Sean Johnson are on the Personnel Committee and on the Finance Committee are Brooke Hamilton and Jim Huguenard. They will be  operating as our Committees for 2019.  f. Chief's updates  December was al busy month, obviously because of the holidays and the number of folks who went out of town. House watches were up 8,600, total calls and incidents 10,583, traffic enforcement, as you seei in the daily reports, both shifts (days & nights) are doing a good job oft the high visibility operations. As a side note, when the incident happened on Lindenwood we pulled neighborhood video and about 10 minutes before the event happened one of our police cars with the cruise lights on drives down the street and comes back out. Then approximately 4 minutes later the incident happens, sO the officers are out and performing patrol and using cruise lights. 867 traffic stops which resulted in 954 citations that addressed 1485 violations. So, we have a good strong traffic enforcement, as this continues tol be the numberlcomplaint and concern that Ihear fromi residents, On the daily reports you will see the times and when all the teams are fully staffed except for 1, they take their rover officers to perform Step Enforcement. There is usually one East and one West, and they will rotate back and forth depending on weather conditions, if its windy obviously alarms go off and they will pull back from the Step. Its mainly for good, strong visibility which of course results in more arrests as you will see when we talk about year-end numbers for folks that The calls by village as well as house watches by village, everything is up when it comes to proactive activity by our officers. There were 18 Accidents in the month, Citations are pretty well split. As you will see, when we have less calls and Piney Point usually generates fewer calls, you will see a little more traffic enforcement. So, our officers are staying busy. Response times, there were 16events that we classified as emergency with an average response time of 3:45. The number one call for service driver were false alarms at 206 followed by those suspicious situations and events which is what we want, for people to call in. When the event happened on Lindenwood it wasacalleral block away that originally yheard what they thought were gunshots or fireworks which got us started in the area. Hence when the officer was driving into the neighborhood they actually passed, and we were then able to spin around and catch one of them. The number 1 citation was speeding at 266 which just happens to be the number one complaint from residents. 110 reports, 3 crimes against persons, 19 crimes against properties. Quality of Life events there were 88 of which 33 were people that were picked up on warrants. Arrested 46 individuals, 1 felony arrest,  is people speeding.  have outstanding warrants.  33 warrants, 10 class 3 and 2I DWIevents.  Jan 2018 Minutes Finall  Page 6    We did aj presentation to Commissioner Alexander forl his service on the Commission. Myself and Commissioner Huguenard were able to do this at Piney Point City Council meeting. We have 1 opening for an officer and 1 for a dispatcher, the dispatcher who applied has moved to the background phase. We have been getting some enquiries for the officer position but unfortunately the folks don'tr meet our standards due to not enough time and experience, but we will continue to work this. The 1% Step pay adjustment for eligible employees is effective January 5th sO that has been processed. Performance Evaluations have been completed for everybody and thel Department individual efficiencies were properly identified and documented to discuss with employees. We Twinkle light parade was a big success, the attendance was double from 2017 and I think the parade route may change next year to incorporate the other villages. The year-end numbers are included, Crimes against Persons were down by 6 this works out to a 26% reduction, Crimes against property were down 2, which is approximately a 1% reduction, Quality of Life is up but that is basically because we are doing a better job of documenting incidents and or suspicious situations. Arrests are up 24% and you will see across the board, there are more house checks, more activity by us in all of the villages. Total incidents are up 17%, total house watches are up The Committed Time Report shows the amount of time our officers are out on dispatched calls for service, it does not include self-initiated activity. What this means is our officers have a lot of time to go out and interact with the Community and do pro-active enforcement. The total number of calls that came into dispatch were 5495 for the year 911 Calls, there were 30,285 through the 3700 number. Our dispatchers are doing a great job, one thing that is easy to forget is that they also act as our switchboard. So not only are they taking the emergency calls they are also taking Burglary Maps are attached for the year, you will see a couple of patterns that continue to emerge, SO we will work on those. Burglaries and 3 robberies, the Shell Station had 2 of those and then the Auto Burglary Map shows our biggest problem continuing to be unlocked, unsecured vehicles. The last item are the calls for our assists for Village Fire, if you recall we made some changes to our CAD reporting system to track these separately. These are the emergency events as well as calls that we assist fire on that we classify as emergencies. They classify calls as emergency differently than we do. They classify everything as an emergency, we look ati it differently, ifitis alife-threatening event, is what we will use. Total events there were 5, of which 0 fire events and 5 EMS events and the average response time was 3:07 for first ring to our officers on scene. By village, Bunker Hill had 01 Fire and 41 EMS with an average response time of 3:11, Piney Point had OF Fire, 11 EMS with an average response time of 2:55, Hunters Creek did well, there were no fire There was a total of 57 events with an average response time of 3:46:34 of which were fire, there were no fire emergencies. Therefore, the conclusion Ic came to is that those fire events were false alarms or alarm calls. And the last thing you want to doi is to be involved in an accident going to an alarm. With the fires we look for an event called a verified event, this means somebody is on scene, there are eyes that can say.... Isee smoke, Isee fire, there's a fire in my house. There was one last night which was a chimney fire on Grecian Way, that is a verified event as we know there  have 2 folks that will be re-evaluated after a 30-day correction period.  22%, those are all very good numbers.  everything else coming in, sO they stay busy.  or EMS calls that we classified as emergencies.  Jan 2018 Minutes Finall  Page 7    was ai fire there. EMS there were 23 with average response time of 34l,anon-emergency would be a lift assist, we would not run a code for this type of event. The one we will continue to work on are the radio events. These are events that go to fire first and not us. We are trying to come up Chief Foster asked if we could give him some average response times by year. For the whole year because we made changes in the system, they originally started pulling out emergency non- emergency calls and separating them between fire and EMS in May. So, the test environment went from May 25th through about the middle of July. We went ahead and gave him all the numbers but from May 25th to the end of the year there were 465 events in ourj jurisdiction that we assisted Village Fire on, of this the average response time was 4:17. There were 283 Fire with average response time of 4:18 and 182 EMS with an average response time of 4:16. This Commissioner. Johnson had a question on the response time for Hunters Creek which was 5:07 and asked if there was a call that skewed this, there were 4 priority calls averaging over 5 minutes. Chief Schultz looked at this, there was a call that he believes was an accident where the officer was having trouble getting through there. It got dropped as an emergency but wasn't, every once in a while, you get an outlier, we have some of these which Il leave in the report. Hel looks at every call specifically and sO does Valerie and we are looking at 2 sets of data, from first ring to how long it takes the dispatcher to process it to the officer. Then we look at how long from the time the officer gets the call tol how long it takes the officer to get to the scene. Occasionally, we have Under Quality of Life Crimes, we have DWI and Driving While Impaired. Chief Schultz apologized as there is a mistake thel DWI6: should have been ordinances (construction for 4 hours, solicitors). Commissioner Brown asked if Chief could put the case clearance percentage rates in perspective for him, how good is it? Chief responded; he has a bigger breakdown in the back, his preliminary look at it was Crimes against Persons 20, a lot oft these are domestic violence. He will Commissioner Brown asked what the status or situation of the homeless camps is in the area? Chief clarified that he will have some photos next month, unfortunately they are getting worst. They' ve relocated sO the spot now is on the corner block of San Felipe, on the southside of San Felipe there are about six families living down there, it is pretty big. We have been working in conjunction with Houston as they have a unit that specializes in dealing with that population as most of them are mental health consumers. They are just outside of our jurisdiction, but they wander through. The City of Houston has reached out to them, but everyone is a little scared as they don'twant tol be seen as unsympathetic, sO they would rather have some type ofi intervention. Wel havel been very successful at the other location behind the Shell Station. The Constables Office have been doing field briefings at the Shell Station because they have been getting complaints. Commissioner Smyre thanked Chief for his monthly report and went on to follow up items from  with a better way.  information has been given to Chief Foster.  incidents where the officer forgets to log out, this is worst case scenario.  have better information and breakdown next month.  They do contracted patrols on the southside of that neighborhood.  previous meeting.  g. Follow Up Items from previous meeting  Jan 2018 Minutes Finall  Page 8    1. Retiree Health Care Liability and potential long-term plan.  2. Update on the Memorial Villages Fire Department, Bunker Hill Villages standing therein and the potential implications on and for the MVPD. Discussion only, no action to be 3. Discussion regarding ALPR/Virtual Gate project and what the appropriate role is for the MVPD, it may make sense for the Commission to take the lead on the project.  taken.  Discussion only, no action to be taken.  Retiree Health Care - Chief Schultz stated we are working on thel RFP and that Maureen probably has the most information on that as she is working with Alliant and coming up with the RFP for pricing. Maureen commented that the RFP went out to print, it will be in the newspaper January 16th and then the following week on January 23rd and we wait to hear back from Alliant Commissioner Hamilton asked if this will include the 2 groups (pre-65 and post)? Maureen responded that she's not exactly sure if that will be covered totally in the RFP. Chiefstated that hel hopes SO as we have asked them to put some clarifying language in the RFP. This will give them enough time for Sean to do some negotiating before it comes back to us all. We are working in concert with Bunker Hill and Piney Point because they are part of the process as well. Commissioner Hamilton asked what the deadlines were? Maureen responded that the proposal opening is February 6th the plan ends in March for an effective date of April 1s.Iti is always cutting it fine as there doesn'ts seem to be any way for us to get more time to review. Ibelieve it is due to the carriers not being able toj provide rates until they have the claims reporting history as this has to go with the RFP in consideration for them to provide rates. Chief stated that the claims history doesn'tlook too bad and we did budget a 10% increase as well as money to Legal Counsel asked, ifiti is okay with the Chairman he would like tol have a short Executive Session tonight for item G1 on al legal issue, we can wait until the end of the agenda.  once they get the details in on this.  continue to provide assistance to retirees at the same level.  Commissioner Smyre said this is fine.  Commissioner Smyre said the next item on the agenda, was update on Memorial Villages Fire Department and Bunker Hill standing. He went on to say, that on December 18th Bunker Hill made a presentation to the Village Fire Department Commission regarding a recommendation for reinstatement into the Village Fire Department'sj jurisdiction and they are waiting to hear back The next item was regarding the Virtual Gate Project and he asked if Chief Schultz knew of any planned meeting? Chief Schultz stated there is nothing planned right now based on the Lindenwood event, there seemed to be a little bit ofi interest from Hunters Creek, but hel hasn't  from the Fire Commission at this time.  heard anything. f. Executive Session  Iti is anticipated that all, or a portion of the discussion of the following item will be conducted in closed executive session under authority of the Texas Open Meetings Act. However, no action  will be taken on this item until the Commission reconvenes in open session.  Jan 2018 Minutes Finall  Page 9    Commissioner Smyre announced that this is the end of the formal part of the agenda and that Legal Counsel has asked for an Executive Session. At 7:06 the Commission went into Executive Session on item G1 to receive legal advice. Maureen asked John Hightower ifiti is okay to do that since iti isn'tspecified under the Executive Session to goi for a certain purpose, and that she thought you had to include that? John responded, that we include the footer on the agenda for this purpose. Where it explains that the Commission reserve the right to go into Executive Session under any item. What the Open Meetings Act requires is that anything you discuss in open or closed has to be on the agenda, but we are not required to identify in advance what's in The Commission adjourned the closed session and reconvened in general session at 7:20 p.m.  Executive Session or not.  No action was taken during the closed session. h. Suggestions for future agenda items future Commission meeting:  During the meeting there was discussion about including the following items on the agenda for a  1. Discussion and possible action regarding accounting policies for the Capital Replacement Fund policies (The expenditure for the server budgeted in 2018 was moved to 2019. As additional information is received it can be discussed at future 2. Discussion and possible action to approve the appointment of an additional Reserve 3. Discussion and possible action on a Budget Amendment to eliminate the 2018 4. Discussion and possible action regarding the use of Lauderbach & Amen to pertorm/calculate the Department's liability for post-employment benefits. in 5. Discussion and possible action to designate the Commissioners who are authorized 6. Discussion and possible action regarding vehicle upfitting costs. (Chief Schultz to provide a Spec Sheet for the vehicles to include upfitting costs.)  meeting.) Police Officer. overages.  connection with the FY18 actuarial report. tor review and approve invoices in 2019.  A Motion was made by Commissioner Reichek and seconded by Commissioner Brown to adjourn the meeting at 7:20p.m. The Commission voted unanimously to approve the motion.  Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Jan 2018 Minutes Finall  Page 10    e  MEMORIAL VILLAGES POLICE. DEPARTMENT NOTICE OF REGULAR MEETING  Notice is hereby given ofal Regular Meeting of thel Board of Commissioners oft the Memorial Villages Police Department, acombined police department of the Cities ofl Bunker Hill Village, Hunters Creek Village and Piney Point Village, Texas,  tol be held at 6:001 PM, on, January 14, 2019 in the  Memorial Villages Police Department 11981 Memorial Drive Houston, Texas 77024  For the purpose of considering and, if deemed advisable by the Board of Commissioners, acting upon the following;  AGENDA  a. Citizen Comments - Att this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subject that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific factual information or by reciting existing plicy. The Police Commission may not deliberate or vote on the matter but it  may be recessed for ai future meeting.  b. Approval of Minutes - From December 10th meeting, as recorded. Swearing In ofNew Commissioner- = Solace Southwick. - PPV d. Financial Report - Update, discussion and possible action. 1. FY2018 Budget Review and Discussion. 2. Refund or reallocation of2016 and 2017 Budget Surpluses. 3. FY18 Capital Purchase ofal New Server- Project will carry into FY19. New Business Update, discussion andj possible action. 1. MVPD Vehicle Inventory December 2018 f. Chief'supdates- - Overview of monthly reports. 1. Cals/neidents/Ouse Watch Checks 2. Officer Time Committed Service 3. Total Incidents  2. Consider appointments to 2019 Committees (Personnel & Financial)  4. Burglary Maps 5. Recruiting/Hiring Metrics 6. VFD Assist Response Times  Follow Upl Items from previous meeting - Discussion and possible action on outstanding items.  1. Retiree Health Care Liability and potential long-term plan. Alliant to) provide additional information. 2. Update on the Memorial Villages Fire Department, Bunker Hill Villages standing therein and the potential implications on and for the MVPD. Discussion only, no action tol be taken. 3. Discussion and possible action regarding the ALPR/Virtual Gate project and what the appropriate role is for the MVPD Commission. Project review and recommendation from the Police Commission. h. Executive Session It is anticipated that all, or aportion of the discussion oft the following item will be conducted inc closed executive session under authority of the' Texas Open Meetings Act. However, no action will be taken on  this item until the Commission reconvenes in open session.  Page 3of72  01/11/19    Notice ofl Regular Meeting Page2 2  Suggestions for future agenda items Discussion of the next Commission meeting and the meeting schedule.  Adjournment  The Police Commission may convene a public meeting and then recess into executive (closed) session, to discuss any of the items listed on this agenda, ifnecessary, and if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (1) consulting with the Commission's attomey to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty oft the attorney to the Commission clearly conflicts with the general requirement that all meetings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or value of real property, $ 551.072; (3) discussing a prospective gif or donation, $ 551.073; (4) discussing certain personnel matters, $551.074; and (5) discussing security personnel or devices, $551.076. The Commission may announce that ity will go into executive Session on any item listed ont this agenda ift the subject matter and circumstances are such that a discussion in executive (closed) session is authorized under the provisions of chapter 551 of the Texas Govemment  Code.  Raymond Schultz, Chief of Police Memorial Villages Police Department  POSTED:  1/9/2019 (date) City ofBunker Hill Village Jay Smyre, Chairman Keith Brown, Commissioner  @ 11981 Memorial Driveat 10:00a.m. CityofHunters Creek Village Stephen Reichek, Commissioner Brooke Hamilton, Commissioner  (time)  CityofPiney Point Village James Huguenard, Commissioner Solace Southwick, Commissioner John Ebeling, Alt. Commissioner  William Murphy, Alt. Commissioner Sean. Johnson, Alt. Commissioner  ChiefofPolice Raymond Schultz  Legal Counsel John Hightower  This facility is wheelchair accessible and accessible parking spaces are available. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such asi interpreters for person who are deaf orl hearing impaired, readers, or large print, arer requested to contact Office Manager at' 713-365-3701. Requests should be made at! least 48 hours priort to the meeting. This agenda is posted on the Memorial Village  Police Department website aty www.mypdx.org  Agenda. Jan 20191 Final  Page 40 of72  01/11/19    e ICE  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting December 10, 2018, 6:00 p.m,  A quorum was established, and Commissioner Alexander called the December 10, 2018 meeting to order at 6:00 p.m. at thel Memorial Villages Police Department, 11981 Memorial Drive, Houston  TX 77024. In attendance were: From the Commission: CityofPiney Point Commissioner Alexander Commissioner Huguenard Alt. Commissioner Ebeling CityofHunters Creek Commissioner Hamilton Commissioner Reichek Alt. Commissioner Johnson Cityof Bunker Hill Commissioner Smyre Commissioner Brown Legal Counsel Brian Begle  Absent:  Alt. Commissioner Murphy Finance Manager, Victoria Bowman From Memorial Village PD Chiefof Police, Raymond Schultz Office Manager, Maureen Loud Solace Southwick (PPV) Sean Waggoner = Alliant Benefits  Guests  MINUTES  At 6:00 p.m. Commissioner Alexander called the meeting to order and stated that a quorum ofthe  Commission was present and asked ifthere are any public comments.  a. Citizen Comments None  b. Approval of Minutes  Motion was made by Commissioner Smyre and seconded by Commissioner Reichek to approve the November 12th Minutes as recorded. The commission voted unanimously to approve the  Minutes as presented. C. Financial Report  Chief Schultz presented the Financial Report as Mrs. Bowman had a Winter Concert to attend for her children who will be playing in the concert. The budget is in very good shape, one because oft the vacancies wel had earlieri in the year. Wehave received 92% of our appropriation and have expended 85%, we will be around 95% at the year-end or maybe al little better as wel havel had a  Dec 2018 Minutes Final  Page 9of72  01/11/19    resignation whichlv will discuss later in the meeting. There will be additional monies coming back as part oft the FEMA reimbursement. No major changes in Maintenance and Operations, Auto replacement we are in the process of performing our review of our current vehicles and mileage the only additional expense we will see this year are banking fees. Unfortunately, Ford Interceptors arel having a major design change occurring that will require a retooling. All oft their 2019 interceptors been presold and made for this year. We are now looking at other options, which may include Dodge Durango. Itis is an SUV that is pursuit rated, we will know more on this later. The Chrysler folks were supposed to have been here inl November but weren'table to make it, but they will be coming. Commissioner Ebeling asked what options we have on vehicles? Wel have Ford sedans, Ford Explorer, Chevy Tahoe and Dodge Charger, the Chevy is the full-size Tahoe and they are about $10K more and wel have had issues with both the Tahoe' s that we currently have. There was a question on vehicle maintenance and the Chief responded that, Adam's Automotive currently service the Dodges, we were using Richmond Auto previously but since their change ini management we weren'tsatisfied with the work being performed and the prices being charged. Adam's does the vehicles for Hedwig and Spring Valley and they were very happy with them. Ifiti is warranty work, then that goes back to the Capital Replacement Fund - there is an action item we will need to talk about. Ifyou recall, in this fiscal year wel had to purchase a new video server that was approved and purchased back in the Spring. It was not configured properly because of video drives that were required for us to burn CD's which are" provided to the Court as part of PIR requests. It was not configured that way and wel had to fight with HP to get them to replacei it. After several months they sent a second server and it also was configured wrong and they said they can'tconfigure it in the manner which it needs to be done with the proper drive arrays and optical video recorder built in. So, wel have gone out and found another vendor that can provide exactly what we need as per the specs of our video system which is Coban. We will send the other two back and get a refund, but this is aj project that will go into the next fiscal year, sO we will require this to be a carryover Capital project. There is no Capital Budget in the 2019 fiscal year, sO we will appeal to Commissioner Huguenard on how this can be done. It will be about $20K. Commissioner Huguenard stated that he believes this can be earmarkedi through the Capital Replacement Fund FEMA reimbursement, we have received some additional monies $3,221 on November 16th. Thisi is part of the 10% withholding from the expedited funding request. We received $28K back inl February, to recap $144K total expenditures as ai result ofHarvey, there were charges that were deemed ineligible per the FEMA regulations of approximately $24K. A lot oft this was for cost ofs salary personnel which was decisions made by this body. They told us to submit everything and wel had submitted flowers that were sent to the Officer that got a staph infection, this was denied. They did ask us to include fringe overtime benefit costs, which was added for $10K, our net reimbursement requested was $126K and the approval reward was $32,910 that included the carpet tile replacement. There was a 10% cost share that was deducted of$3,600, for expedited funding they gave us $28,994, less another 10%of$3,221 which leaves approximately $58K remaining to be reimbursed. They are very satisfied with all the work that  original dealers.  since thisi is a perpetual fund. We will vote oni it later in the agenda.  Victoria has done on this, we have met all the deadlines.  Dec 2018 Minutes Final  Page 2  Page 100 of72  01/11/19    Surplus breakdowns - FY14 there was ai negative $7,249 and we need to have a decision made on the FY16 Surplus of$13,870 and FY17 Surplus of$146,532. The balance sheet shows Commissioner Alexander said we: should deal with the surplus issue now. During Harvey we asked for an amendment funding which we indicated that we would pay back ifa and when we could. Iti is now clear we can payi it back, so at a minimum he recommends paying back the $146K, but would like to ask ifthere are any projects that have been identified that we could use these monies on before we return them back? Chief Schultz stated that he feelsi it is better to retum the money and go back to thei individual city councils through this body. Commissioner Alexander stated it is good we can send some money back and that by every indication we have always been told that when we all need something, just let them know and they will be happy to support it. Commissioner Huguenard suggested an altemative of! putting the money in the Capital Fund and take into consideration during the budgetary process that is coming up and let the cities know that the funds are there. Commissioner Alexander stated he would prefer not to do that as that is what the cities are there for, and Commissioner Ebeling agreed, as we said that Commissioner Smyre commented, just another thought, consistent with what Commissioner Huguenard said, watching what happened at the Fire Department, there is a part ofme that says to create a fund within the Capital for this building because this year thel Fire Department had to come: forward to the cities for $3.5M, when that building should have been accruing money for 10 years, knowing how old it was getting. Thisi isj just a thought but ifthere was a specific account underneath Capital for al building fund, sO that we don'thave to go to the cities 5 or 10 years from now to ask for multiple millions of dollars. Commissioner Huguenard commented that it would bei important, from a fiduciary standpoint to have some reserves in the Capital Fund for future contingencies. Hypothetically, a city may say that they will pay for part oft the budget to do something but not the entire budget when we are in the budgetary process. We do have a reserve set up for contingencies and therei is one objector, there is an entity here and iti is al legal entity separate and apart from the cities that has to take care oft the law enforcement needs for three cities and this has to be taken into consideration as well. So, the suggestion is to take a look in the future at some type of contingency for those purposes. Commissioner Ebeling asked ifwe could have a Building Replacement fund and started that soi it is understood where that money is being spent? Commissioner Huguenard answered, "Exactly" this is what this fund does, in the budget process the cities can ask for the money back at any time. Each year when we do the budgetary process they can see what isi in the fund and monitori it, iti is very  $153,153. This is an action item.  we would return it and believes we should.  transparent.  Chief Schultz commented that to make it easy for this cycle, iti is $153K we are going to be about $300K under budget this year in the FY18 budget, sO send this money back and make a decision with the $300K if we want to create a Building Replacement Fund. As we do have a roof that was recoated 3 years ago and that would give us maybe 5 more years, sO we are more than half way through that life. So, this maybe another option to move this forward knowing we. have about $300K in FY18, when the audit is donei in the Spring that money will be technically available. Commissioner Brown suggested hei is in agreement that we: need to get the funds started and introduce iti ini next year's budget. Commissioner Johnson asked a question, "Depending on how the discussion on the insurance goes, ift there is an incremental cost associated with whatever is decided, where will that come from? The $300K or the $146K".  Dec 2018 Minutes Final  Page 3  Page 11of72  01/11/19    Chief Schultz responded that the current budget for FY19 was developed with maintaining the same supplement asi is currently made available to the retirees. Right now, the projection is $271K that was prior to our resignation and does not include the FEMA reimbursement for another $58K. Commissioner Johnson commented that we should refund what we can but maybe vote on that at the end to seei if those incremental costs associated, it will be al lot easier to justify funds that wel have to put towards that versus putting towards current year budget. Ifwe need monies for FY19 to keep these people whole as per the policies that were signed up for and this may require several thousand more dollars next year or the year after, we need to be cognizant of where those monies will come from. That hasn'tbeen budgeted for 2019, obviously it can be handled in future budgets. Commissioner Hamilton commented that he believes these are two separate issues, we could go back and do al budget amendment ifr needed. Commissioner Johnson views this as we are trying to fund an existing obligation with this insurance that we have already made and shouln'tnecessarily have to go back to them for as we have excess money to deal with it. Commissioner Alexander responded that when people werel hired, they were hired with the benefits that exist and that when aj position is accepted, iti isn'tal lifetime contract in terms of what we are bound to. Ifour policies change, our policies change. Commissioner Johnson expressed that he doesn't see anything in the policy document that states Commissioner. Alexander stated that we should deal with the budget surplus as this is what we are required to do, and the Commission agreed. Wel have yet to be fully staffed for the entire year and wel been fortunate that we end up with a surplus by virtue oft the fact that our payroll is Motion was made by Commissioner Hamilton and seconded by Commissioner Brown to retum each city's 1/3 pro-rata share oft the $153,153 surpluses. The Commission voted unanimouslyto Chief Schultz asked if ai motion needed to bei made on the server, because technicallyitis moving an expenditure that was budgeted in 2018 to 2019. Commissioner Alexander commented to note in the minutes that there is a server exchange that will take place. We approve the acceptance of the funds into the Capital Fund and as additional information is Chief Schultz suggested that we move to the insurance item 3. Sean Waggoner handed out a presentation to the Commissioners and reminded the Police Commission as per the last meeting, wel have 3 Pre-65 Retirees currently on the program. We had discussions about extending the benefits through 2019 at the current subsidized rate. The issue he brought to our attention was the fact that with what they are being charged today, it is the exact same rate as the active population. His concern is that, not that we subsidize them, we can do this for as long as we want, the carrier will approve it - this is not an issue. The issue is when the person turns 65, we now have them as part of our active population, we. just have them in a separate class where they are considered a "Pre-65 Retiree" and their eligibility ends on their 65th birthday. So effectively The problem with charging them the current rate of$477.25 it is cheaper than Medicare Part B, D and al Medicare supplement. Chief Schultz commented that our policy states that upon turning 65 they must leave our plan. Sean Waggoner explained that we cannot deny them COBRA  itis subject to change.  less than what we expected.  approve the motion.  received it will bei included in a future meeting.  they get COBRA rights as soon as they turn 65.  Dec 2018 Minutes Final  Page 4  Page 12of72  01/11/19    rights because itis al Federal Law and they have the ability to elect COBRA for 18 months and his concern with that is that, not that they wouldn't! leave the plan as you told them to but there is still going to be a notice that will go out to them to stating they have the right to continue coverage at the same rate as an active participant for 18 months or 29 months ift they are What the Department had asked me to do last month was to give you a plan on how to address this particular issue. The way you would do this is to instruct Cigna to provide you with 2 rates, one for "Active"population and one for "Pre-65 Retirees" which shows on the first page ofthe presentation packet. You will notice the current rates on the left under 2018-2019, when Cigna splits them out and rates them demographically, the "Retiree" rate goes to $823.09, $1,838.01, $1,771.35 and $2,926.27. You will also notice that you get a corresponding discount on your active population, sO the net annual amount is that you save $0.42. Commissioner Ebeling asked why they aren'ton COBRA now? Sean responded, "because we are subsidizing" and COBRA only lasts for 18 months by Federal Law and some oft these folks have been on our plan for more than this. Technically, we are out ofsync with our contract, but thisi is all squared away and not ap problem. But what happens when we start to treat them as an active class again which they are Commissioner Reichek asked "what would happen if we changed it to 63.1/2 and not 65 to pay them and now they can get their COBRA until 65"? Sean said we could do it this way too, but it may be more complicated. Commissioner Reichek stated but it wouldn'tit save us 18 months? Sean commented no, ifwe don't want the participant to feel al burden then increase the subsidy so they don't have to pay any more than they are paying now. The only thing we are trying to preserve is that when they got offered COBRA they get offered it at $823 instead oft the $477, because the math on COBRA at $823 doesn't work at all, they would all leave the plan. The easiest, least complicated solution is to change the subsidy until we want it tol be different, by increasing the subsidy it is cost neutral to us. You could say 63.1/2 then they have to elect COBRA and you could put money in an HRA but he thinks this is more trouble than it is worth from a communication perspective. You will have them have to deal with the administration of that, the subsidy won't be in a neat little bow, you will have to go here to get the subsidy, write a check for the whole thing, reimburse yourself, it is clunkier this way. Commissioner Hamilton asked for clarification "rather than give the $430 subsidy you make the subsidy $823.09. Sean stated that this is right it is then cost neutral to us. This isl how almost every other municipality does it, Fort Worth, City ofHumble, we work with over 1000 municipalities coast to coast, nobody keeps the retirees in the same active class for this same reason. They want the liability with this worst part oft the risk pool to be done at the earliest possible date. Commissioner Alexander asked what would the contribution be that we would make to the retirees change to? Sean responded $823., we are currently charging them $47.25, sO it would be $775.84, for spouse. The Commissioner asked how is this neutral? Commissioner Hamilton responded that we save on the 33 active employees costs. Sean stated that the dependent would goto $2,089.54 and apologized as this isn't one oft the scenarios that had been talked about, sO it isn'tmodelled out in the presentation. He then asked ift there were any questions. ChiefSchultz asked for clarification from Mrs. Loud, oft the 3, one is employee only, onei isa spouse only and the other is a spouse and family. Mrs. Loud confirmed' "yes", one comes offi in June, Paul Beveridge who is "employee only", Underwood is the spouse of the former employee,  disabled.  already in, it resets and re-entitles them to their COBRA rights.  Dec 2018 Minutes Final  Page 5  Page 13of72  01/11/19    and Dowden is covered as "family". Chiefs Schultz asked "what do we pay for that coverage, isi it double" Mrs. Loud responded that we cover $860 and Commissioner Johnson asked ift that was for a child ofs somebody. Mrs. Loud confirmed that hel has children and spouse, Commissioner Johnson stated that the policy he had in front ofhim states that the coverage extends to employees and their spouse. He doesn't know iftherei is a subsequent one that says employees and families. Are we doing something that we shouldn't? Chief Schultz explained that we. just pay double, we don't pay the whole thing. The one family makes up the difference. Mrs. Loud confirmed that he pays $870.67 a month himself. ChiefSchultz said $1600-1700 increase and commented that now we are changing the intent of the policy made two years ago when the policy was developed. Sean Waggoner commented that we aren'tnecessarily shifting these people into this class to save money, iti is ai risk management strategy. The insurance companyis showing us what the true cost and value oft that coverage should be, they rated it demographically and didn't look at the claims side ofthe information.  Mrs. Loud asked a question, "what class does Cigna currently have them in?" Sean Waggoner confirmed that they have been moved to an "Early Retiree Class" as soon as they found out about the subsidy. Mrs. Loud asked, "so they have been moved already and there is no rate change effective with that move. Originally you said that we could cover them under that same scenario through until March 31,2019 because that is when our current policy ends, can we still do that?" Sean Waggoner responded yes, wej just need to tell him, and he can put that inj place. Mrs. Loud commented that she isj just concerned that wel have only provided this information to the Commission this moming in an email that she received, but we have some additional information that hel has provided tonight and feel they haven't had time to digest everything. I believe it may bel helpful for them to read through it and come back with any questions. Sean Waggoner explained the stuffi in the back is the same information that was provided before. Mrs. Loud stated, Ih have another comment, as far as Cigna is concerned they haven'tb been viewed as COBRA participants, however, as far as the retirees are concerned they are COBRA participants, because the letters went out to them and they elected the coverage when that was offered to them I think, two years ago. So, they believe they are on COBRA, does this affect anything differently? Sean Waggoner stated, "No" because now they are in an' "Active Class", technically they shouldn'thave had COBRA for more than 18 months. Chiefs Schultz interjected, the minimum COBRA by law is 181 months but you can go up to 36. Sean stated 29 ifyou are disabled and 36i ifit'sa divorce. Commissioner Alexander stated, that he thought we determined last month that Cigna didn't! know that they were technically on COBRA. Sean Waggoner commented, that because they arei in an "Active Class" because there isa a subsidy and because we' ve gone past 18 months, even ifthat original letter went out, we still under Federal Law have to send them another COBRA notice when we truly terminate them at age 65. The trick here is what rates on that letter do we give them the option to continue coverage with. People have al big misunderstanding about Medicare, they think it is provided by the Government sO somehow it is substandard coverage, which it isi not. We can connect them with resources to help them better, but this is what most retirees think when they head into Medicare. That being said, ify you have it priced to close to what it would cost them for Medicare B, D and Supplement, it will be really easy for them to do nothing and stay on the plan they are on, which is what we are trying to Commissioner Huguenard asked ift the additional COBRA letters would have language relative tot their ability to continue coverage through age 65? Sean stated it would be just the standard  avoid.  Dec 2018 Minutes Final  Page 6  Page 14of72  01/11/19    COBRA letter, you can'tenforce that, when they turn 65 they can still elect COBRA and stay on our plan. Commissioner asked if our youngest stays on the plan it will be longer than the 36 months, soi ift they have the standard 18-month coverage it may be confusing. Sean Waggoner confirmed that on a go forward basis when the person goes into the "Pre-65 Retiree Class" they won'tb be issuing a COBRA letteri in that circumstance any longer. Technically, wej probably shouldn't have issued the first COBRA letters if wel knew the person was going to be on there longer than 18 months, the COBRA period wasn't going to be enough to get them to their 65th Mrs. Loud stated she had another comment to make and didn't know ifk he could reach out to Health and Human Services Department but when we originally checked into this a few years ago, they were the ones, because being a Federal Government they administer COBRA versus thel Department ofLabor. And when we reached out to them I spoke to them specifically about the fact that we would like to offer them COBRA for a longer period oft time than the 181 months and was that possible. Iwas told absolutely you can, it is a Federal Law that you have to offer it for the Minimum of18 months but ify you want to offer it for any period oftime, you can. This is why we did what we did originally. Sean Waggoner responded that Health and Human Services is correct, they gave us good information, thei issue is that you are dealing with a standard fully insured Cigna contract that they are taking the risk, so they would have to approve a COBRA period that would bel longer than the Federal Guidelines. Mrs. Loud stated that she asked Cigna about this more recently and was told the same thing, that ifwe elect to doi it for a longer period oftime, we can. Sean Waggoner stated that he hasn't ran down that path himself, but he believes ifIhave been told this, he believes that's the case but again, he doesn'tknowl how offering it for al longer period of time changes thei issue. Sean Waggoner commented that ifv we offered it for 36 months then when anybody goes into this class, they need to go into it at exactly on their 66nd birthday because ift they don't, then you are either extending it past their 65th birthday. The person who is 55 right now, would have to be offered COBRA for 120 months and you'd! have to do the same thing ifs someone retired at 63. He doesn't think extending it for a longer period of time, it has tol be uniform, you have to offer every employee the same cover ofe election period. That would also apply to your current population. Mrs. Loud stated, but we don't have anything in the policy yet that covers coverage for people other than the current retirees. Chief Schultz clarified, it is only for the 3 retirees. Sean Waggoner explained that isn't what hei is talking about, when we say that we are going to offer COBRA for al longer period of time than 18 months, that has to be our entire population, it has to be every singlei individual, active, early retiree. Thisi is the risk we run: if we want to extend the COBRA period. Chief Schultz stated that we only subsidize employee and employee and spouse and asked when Dowden drops off? Mrs. Loud clarified that his birthdate is 1958, sol hei is 60. He is really the only one who may have an issue because of the supplemental aspect. It will be $1,500 a month out ofhis pocket because of the increase. It was suggested that we can change the subsidy on this ifv we want, but Chief Sean Waggoner asked how long do we want to keep them at this rate, this level of out ofp pocket, isi itj just through 2019? Commissioner Alexander answered that originally, we had discussed terminating; paying thel benefit at the end ofthis year. Then early this year, we agreed that it didn't feel right, and we committed tol keep them on for 2019. We may consider keeping them longer but then we have to think about people who aren'teligible today but on the path to eligibility further down the line. The reason we pulled back oni it originally was because oft the long-term liability, sO there's doing what feels right and doing what you think you can afford.  birthday.  responded that the policy doesn'taddress family.  Dec 2018 Minutes Final  Page 7  Page 15 of72  01/11/19    Sean Waggoner commented that his point would be, if we want to keep them at these current rates for 2019 then we arej just signing up for 2019 at these rates, in 2020 wel have the flexibility Commissioner Brown commented that we may. just be overthinking this, as hei is presenting us with as scenario that is essentially revenue neutral for us and for the retirees, ChiefSchultz: stated, for one iti is not, Sean Waggoner said that we could decide to match the current subsidy. Other Commissioners agreed that then iti is not revenue neutral. Chief Schultz stated that the policyis very clear, that it only applies to these three folks, right now there is no benefit, that is something tol be decided. As originally suggested, we could fund sick leave that is accumulated, and that would be your bucket and when its gone, its gone. There is no unfunded liability and the employee makes their decision ifthey want to save their time and use it tol buy insurance or not. Sean Waggoner went through the numbers in their presentation, he stated that we could subsidize whatever we want to, but we didn't tell him that we wanted tol keep all the same, there was a conversation about when the rates change our subsidyi is still $430. Thisi is clear after tonight, that it doesn'tfeel quite right, we can reverse their exhibit and keep them where they are today and that will change our subsidy andi iti is a cost neutral situation. The total rate is the exact same, so if you deduct the same amount ofr money out oft the employees' paychecks or you make the retirees pay the same amount ofr money as they are paying right now, then your liability as the employer stays the exact same. Commissioner Ebeling interjected that the cost is different, the cost is more to us. Sean Waggoner directed him to the numbers in the presentation and stated that he can change the numbers in the spreadsheet, but he didn'tmodel this out because it wasn't something we talked about previously. He can havei it sent over to Ms. Maureen very early in the morning. Some of the Commissioners commented that it doesn'tseem that this could be net revenue neutral. Chief Schultz interjected that the difference in the active employees cost offsets Chiefs Schultz asked what is the expectation for our next RFP? Sean Waggoner stated thisl has become ai nonevent at this time, we have some claims this year, wel have done pretty good at keeping things flat over the last several years. He thinks we will have some sort of an increase this year. The other thing going on: right now in the re-insurance market is ar real train wreck. We are: fully insured soi it really doesn'ta apply to us, it applies at the-broader global Cigna level. The prevalence ofmillion dollar claims that we' ve seen since ACA was passed is up 76x. The market has pressure right now as all that excess cost has tol be absorbed some plaçe. Chiefasked when we see 2019: rates come out, we will have 2 groups ofe employees, will they be similar in increase, or will they bel higher? Sean Waggoner responded that the increase will come out with the same increase for each group. Commissioner Hamilton, commented that hel knows there is something that TML do for State employees and asked ift there was aj possibility that the "Pre-65 Retirees" could join that pool? Sean Waggoner responded, no he doesn'ti think so because it Sean Waggoner stated that he hopes he didn'tconfuse anybody more than he meant to and Commissioner Huguenard asked what was the optimal time to make this decision. He said that he doesn't believe we are under any obligation, ifv we are going to extend through 2019 we aren't under any obligation to change anything. But, Iwould take the step of putting them in the "Retiree Class" and ultimately, we keep the retiree's! paying the same amount that they are paying right now and if we want to change it, we can do that at any time. Mrs. Loud asked,  to do whatever we want with thisi issue.  it.  would mean handing them the worst part of our risk-pool.  Dec 20181 Minutes Final  Page 8  Page 16 of72  01/11/19    "haven'tyou: already done that?" he responded, No, we need to tell them what date we want to implement it but right now everyone is still in one population. If we don't want to do anything right now, we don'thave to. Commissioner Ebeling, said that if we don't do anything it just extends our liability further down the road. Sean Waggoner said yes that's right, ifs someone whose about 65 and pop up with al bad health problem, cancer, heart problem or whatever it happens to be, when they get offered COBRA under this plan there is al high likelihood that they will say, they don'thave time to deal with this for right now as I'm fighting for my life and will Commissioner Alexander stated it would be helpful to see that it is neutral to us. Ifl look at our current year-end forecast, we budgeted about halfmillion dollars for health insurance and SO ifit isn neutral we should be able to fit within that box. Secondly, ifv we are effectively able to provide everybody the same benefit without increases to their cost, that seems like the right thing to do. Sean Waggoner said he understands, he didn'tthink this was one oft the options on the table, but he will get it to us first thing in the moring. Commissioner Alexander commented that we didn'tg go through everything in here but is that his recommendation? Sean Waggoner answered, yes, that ifv we want to keep the retirees whole for 2019 and ifthat feels good for everybody, then just instruct us to make this change we will show you what the new subsidy amounts look like. Commissioner Smyre asked ifwe have an obligation to tell people more than just 12 months out, Sean Waggoner said no, unfortunately with the economics around here it isn'tnecessarilya luxury that al lot ofe employers can afford. We canj just trigger this through renewal and make all these decisions at once. This is the one missing piece ofinformation that we don'thave right now, is what is thei increase hei is getting ready to bring us in the next 30-40 days. Once wel have this, we can determine what feels right. We have 90 days left on this policy. Commissioner Alexander stated that he was a bit confused by...effectively we can leave them on the current plan as they sit right now, through March. Between now and then we will have new rates and we can plug all this in and see what our exposure is and what the cost would be to extend it. Chiefinterjected that we ask for new rates with all in and rates with them pulled out. Commissioner Johnson asked if we were going to keep the family member on as the policy reads employee and spouse. Chief Schultz commented that, they pay the whole difference right now, so the one who has the whole family only gets the subsidy of $860 and they pay all the rest oft the cost. Commissioner Johnson, stated but that child or family member is on our policy and ift they have al loss, it will affect all our policy holders. Chief Schultz, said that's right but we cannot separate the family as they are paying that premium. Commissioner Johnson suggested that the policy may need to be re-written as it is limited to employee and spouses right now. Chief commented that this was based on back in the 1970's when you would retire you wouldn't normally have children, pre-26, it used to be once you turned 18 and in college, you are done. Commissioner Ebeling stated what you are asking is, do wel have al legal obligation to supply on our policy, coverage for the retiree and spouse and children. Commissioner Johnson, said he doesn'tb believe itis a legal obligation, he thinks if we are going under theory that we are going to do whatever the policy that is then in effect, then that's what we should do. Chief stated that if they are in their own class then that problem is solved, there will be only one family left, they own it, ifthe rates go up a 100% they pay a 100%. Discussions continued that if we seta a precedent that the policy states, employee and spouse and then someone buys a family plan that isn'tcalled: for within the specifications of what we do. Mrs. Loud explained that within the  stay on this plan and deal with Medicare ift they get healthy again.  Sean Waggoner said he will do this.,  Dec 2018 Minutes. Final  Page 9  Page 17of72  01/11/19    COBRA provisions, ifyou have family coverage and terminate employment then you still have tooffer coverage to the whole family. ChiefSchultz confirmed however, that the subsidy only covers the employee and spouse, the original intent oft the policy was only to assist the employee and spouse. Commissioner Ebeling commented that we: may want to put something in writing explaining this. Mrs. Loud clarified that when the COBRA letters went out it did notify them they would be covered for this period oftime, which was based on how the policy was originally written and sO their expectation was that they would come off ofCOBRA the end oft this year. Then the Commission voted to say they would extend for an additional year. Chief Schultz clarified that as oft the policy, therei is no subsidy for anybody after December 31, 2018. We do need to figure something out as this is one of our recruiting issues, and the reason why we have seen issues all across the country in filling Law Enforcement vacancies because the pensions  have been hit and now thel health benefits too.  d. Chief's updates  November was a busy month, a little of8,000 calls, 6,200 house watches, traffic enforcement, we continue to use our traffic and monitoring tool and we get more requests for it all the time and specificallytot target certain areas. 877 traffics stops and 935 citations that covered 1,471 violations. Response times look very good this month, these are the emergency events and you will see another page where we have broken out the Assist Village Fire and Assist Village Rescue by villages by response times. These are. just the priority events, there were a total of 20 with an average response time, with first ring to officer on scene 3:51. Hunters Creek had 9 events, and the average response time, with first ring to officer on scene was 2:36. The top call for service continue to be False Alarms. Top citation this month was for speeding, al lot oft these are because of citizen requests and complaints. Crimes against persons, there were 2, one was the armed We continue to see calls related to the increased transient population near the bayou by the Shell gas station. Another camp popped up a week before last by the San Felipe bridge, at thel bayou on the Houston side where there is a vacant lot. Commissioner Reichek stated that Hunters Creek passed the ordinance that Chiefhad suggested last week. Hopefully, this will help us to keep on top ofthis. The one on San Felipe that affects Hunters Creek..... wel have reached out to the City We did have some issues come up with our recruit Officer Allbritton who was sworn in a çouple of months ago. He was the Officer that we had to extend in his first phase of training as he was having some issues adjusting toj patrol. Hehad some personal issues that were distracting him and he decided to resign from the Department of November 29th. That now leaves us with 1 officer vacancy and we still have 1 dispatch vacancy. Commissioner Smyre asked ifh he was one of the officers that came to us through a referral? Chief Schultz responded, yes, but since we have this spaced out in 3 payments, he only gets the one payment. It is good that the training program worked the wayiti is supposed to as we extended training for him, and both the department and he realized the deficiencies. Wehave departed ways, he is happy, and we are happy. V-Linc registrations went up by 24 in November and have gone up approximately 24 as of Saturday after the V-Linc went out about the 2 home invasions on Memorial. Time Committed  robbery with the firearm at the Shell Gas Station and an Aggravated Assault.  ofHouston and they are working with our Community Services on this.  Dec 2018 Minutes Final  Page 10  Page 18of72  01/11/19    report shows 461 hours for Officer Allbritton and the top citations were 126 Officer Nowlin. Total incidents to date are behind last year's numbers as far as Crimes Against Persons. Village Fire. Assists onj page 65, wel havea a subcommiteemeeting tomorrow with Village Fire. Of the EMS events there were 2 designated as priority response notification to on scene to 2:18 seconds and 41 EMS-4:13 and broken down! by village. There were no priority Fire orl EMS events that came in for Bunker Hill. Piney Point has 1 Fire event and 4 EMS and Hunters Creek had 1 Fire Event and no EMS. Total Fire events were 69 and the average for these were 3:56 seconds. Thisi information has been sent over to Fire for the Subcommittee meeting tomorrow: night.  Follow Up Items from previous meeting  1. Retiree Health Care Liability and potential long-term plan.  2. Update on the Memorial Villages Fire Department, Bunker Hill Villages standing therein and the potential implications on and for the MVPD. Discussion only, no action tol be 3. Discussion regarding ALPR/Virtual Gate project and what the appropriate rolei is for the MVPD, it may make sense for the Commission to take the lead on the project.  taken.  Discussion only, no action to be taken.  Item 2- Commissioner Smyre commented that the City of Bunker Hill has aj presentation on the 18h to the Fire Commission on their proposal on how they can work together going forward. Item 3- Commissioner Smyre stated that there is no meeting planned yet, but he will follow up with Karen Glynn on this as she is the organizer who puts together the agendas and drives the  facilitation with the consultants, Stuart Marks is the Chair.  f.E Executive Session  Iti is anticipated that all, or aj portion oft the discussion oft the following item will be conducted in closed executive session under authority of the Texas Open Meetings Act. However, no action  will be taken on this item until the Commission reconvenes in open session.  None  Chief Schultz mentioned that ai request came up from Officer Justin Rogers who left us just over a) year ago to work for Marathon Oil. He has asked if the Commission will consider allowing him to become ai reserve officer sO that he can keep his Police Officer certification valid. We have one reserve currently, Michelle Owens. He would have to be affiliated with the Department as al Reserve Officer, he left in good standing. He would have to commit to 81 hours a1 month and he would definitely have to assist us in the Court with Bailiff Duties since wel have 2 court settings for each one oft the villages. He said he would have no problem doing this and respectfully asked ifhe could become al Reserve Police Officer representing the villages, this is a non-paid position. Commissioner. Alexander said we cannot vote oni it tonight but should puti it  on the agenda for the next meeting. g.s Suggestions for future agenda items  Dec 2018 Minutes Final  Page 11 Page 19of72  01/11/19    1. Capital Replacement Fund - Expenditure for server budgeted in 2018 moved to 2019 as additional information received it can be discussed at future meeting.  Al Motion was made by Commissioner Huguenard and seconded by Commissioner Brown to adjourn the meeting at 7:40p.m. The Commission voted unanimously to approve the motion. This is Commissioner Alexander's last meeting and the Commissioner's thanked him for all his  efforts over the past years. Approved and accepted on  2019  By:  Jay Smyre, Chairman Board of Commissioners Memorial Villages Police Department  Dec 2018 Minutes Final  Page 12  Page 20 of72  01/11/19    Memorial Villages Palice Department Maintenance, & Opcrations Farthetwever months ended December 18 DESCRIPTION Expenditures 100 110 120 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  00.00%  Forecasted Projected % Annualized Saving/  ADOPTED  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) %Forecasted 3,177,312 2,983,455 193,857 93.90% 2,983,455 193,857 93,420 128,390 (34,970) 137.43% 128,390 (34,970) 137.4% 368,477 348,924 19,553 95% 348,924 19,553 517,662 475,963 41,699 91.94% 475,963 41,699 51,263 57,758 (6,495) 112.67% 57,758 (6.495) 112.7% 21,900 16,578 5,322 75.70% 16,578 5,322 47,493 42,707 4,786 89.92% 42,707 4,786 4,277,527 4,053,775 223,752 94.8% 4,053,775 223,752  Regulary Wages Overtime Retirement Health Insurance Workers Compensation Life/LTD Medicare Personnel Services Auto General Liability Public OfficialBond Professional Liability Real8 &Personall Property Total Other Insurance Gas &Oil Maintenance Tires Damage Repair Maintenance & Misc. Generall Maintenance Janitorial Services Jail Building Fumishings Total Building Computers Postage/Postage Machine SlutionetyExpendaties Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipmeot? Maint Contracts SETCIC fces LegalProfessional IServices SoflwareMmintenance Gontracts Total Contract Services Accreditation Uniforms Radioy parts and labor Firearms" Training & Ammo Tasers Training & Profl Dues Travdl Recruiting Costs Oriminall Investigations Contingency SmallEquipment Total Office TOTALM&O  93.9% 94.7% 91.9% 75.7% 89.9% 94.8% (820) 103.8% 146 76.6% 62 93.2% 77.3% (659) 105.3% 92.9% 738 98.9% 45:2% 39.9% 96.4% 94.7% 528 472 52.8% 124 4,876 2.5% 802 91.8% 987 313 75.9% 73.1% 303 397 43.3% (690) 104.6% 86.9% 84 99.7% 90.8% 219 95.6% 191 68.2% 95.8% 926 93.6% 384 89.3% 83,8% 990 99.0% 91.8% 92.9% 72.7% 92.0% 947 82.8% (499) 105.0% 749 89.3% 60.7% 906 74.1% 0 15,000 0.0% 65.1% 83.3% 94.6% 01/11/19  21,572 22,392 625 911 12,407 13,066 65,000 64,262  (820) 103.8% 22,392 146 76.6% 62 93.2% (659) 105.3% 18,066 738 98.9% 64,262  479 849  479 849  24,467 18,918 5,549 77.3% 18,918 5,549 59,982 55,703 4,279 92.9% 55,703 4,279 20,000 26,885 (6,885) 134.4% 26,885 (6,885) 134.4% 7,000 3,162 3,838 45.2% 3,162 3,838 10,000 3,995 6,005 39.9% 3,995 6,005 102,000 98,304 3,696 96.4% 98,304 3,696 15,000 35,649 (20,649) 237.7% 35,649 (20,649) 237.7% 19,000 18,000 1,000 94.7% 18,000 1,000 40,000 54,301 (14,301) 135.8% 54,301 (14.301) 135.8% 19,500 14,246 5,254 73.1% 14,246 5,254 46,300 40,224 6,076 86.9% 40,224 6,076 23,000 20,882 2,118 90.8% 20,882 2,118 61,850 59,238 2,612 95.8% 59,238 2,612 59,035 49,482 9,553 83.8% 49,482 9,553 54,595 50,096 4,500 91.8% 50,096 4,500 231,830 215,478 16,352 92.9% 215,478 16,352 1,200 5,085 ,885) 423.7% 5,085 (3,885) 423.7% 30,000 21,813 8,187 72.7% 21,813 8,187 30,536 28,083 2,453 92.0% 28,083 2,453 44,000 46,048 (2,048) 104.7% 46,048 (2,048) 104.7% 5,000 3,033 1,967 60.7% 3,033 1,967 8,800 5,726 3,074 65.1% 5,726 3,074 160,536 133,685 26,851 83.3% 133,685 26,851 4,980,025 4,710,709 269,316 94.6% 4,710,709 269,316  1,000 528 472 52.8% 5,000 124 4,876 2.5% 9,800 8,998 802 91.8% 8,998 1,300 987 313 75.9% 700 303 397 43.3% 15,000 15,690 (690) 104.6% 15,690 33,250 33,166 84 99.7% 33,166 5,000 4,781 219 95,6% 4,781 600 409 191 68.2% 14,400 13,474 926 93.6% 13,474 3,600 3,216 384 89.3% 3,216 100,200 99,210 990 99.0% 99,210  409  5,500 4,553 10,000 10,499 7,000 6,251 3,500 2,594 15,000  947 82.8% 4,553 (499) 105.0% 10,499 749 89:3% 6,251 906 74.1% 2,594 15,000 0.0%  Page 28of72    Memurial Villages Police Deparmmert Auto Replacement Furt thet fwelves months ended December 18 Prior Year Cash Carryover FY18 Sale ofv vehicles FY18 Assessment collected to date FY18 Interest earned to date FY18 Misc Income FY18 Expenditures FY18A/R DESCRIPTION Expenditures 1000  100.00%  57,794.72 9,638.00 150,000.12 335.99 11,671.38 (143,730.60) (0.07), 85,709.54 ADOPTED  FY18 Assessment remaining  0.00  Cash Balance@ 12/31/18 Autol Replacement Total Autol Replacement  Forecasted Projected % Annualized Saving!  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) %Forecasted 150,000 143,731 6,269 95.82% 143,731 6,269 150,000 143,731 6,269 95.8% 143,731 6,269  95.8% 95.8%  Mecorinlyilag ges PdliceDepartmeat CpitalContigunoy Forthet twelye months aded) Ducamher 18 Prior Year Cash Carryover FY18 Assessment collected to date FY181 Interest earned tod date FY18 Assets seizure funds FY181 Expenditures DESCRIPTION Expenditures 2880  100.00%  71,205.93 39,500.28 350.81 5,046.00 (31,747.04) 84,355.98 ADOPTED  FY18. Assessment remaining  0.00  Cash Balance @ 12/31/18  Forecasted Projected Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/18 (Deficits) %Forecasted 39,500 31,747 7753 80.4% 31,747 7,753 39,500 31,747 7,753 80.4% 31,747 7,753 189,500 175,478 14,022 93% 175,478 14,022  CapitalF Projccts. Contingency Total Capital Items Total CapitalOutlay  80.4% 80.4% 93%  MemoriatVillages Police Depariment DESCRIPTION  Forecasted Projected Anmualized Saving  ADOPTED  BUDGET ACTUAL DIFF Executcd 1331/18 (Deficits) STorecasred 4,980,025 4,710,709 269,316 95% 4,710,709 269,316 189,500 175,478 14,022 93% 175,478 14,022 5,169,525 4,886,187 283,338 95% 4,886,187 283,338  MAINTENANCE & OPERATIONS AUTO&CAPITAL TOTALBUDGET  95% 93% 94.52%  Page 29 of72  01/11/19    MEMORIAL VILLAGES POLICE DEPARTMENT PROJECTED CASHBALANCE 31-Dec-18 9Jan-19  AIIF Funds (MODIFIED CASH BASIS PROJECTIONS) Cash collected for FY18 @ 12/31/18 $ 5,233,582 Estimated Expenditures (December 18) $ 4,886,187  Estimated cash on hand @ 12/31/18 for FY18 activities $  347,396 $38,977 $549,861 $85,710 621,248 $84,356 $780,152 2018 2018 YTD Total Difference Adopted (Budget VS. Actual) Budget 37,015 4,980,025 21,645 150,000 5,397 39,500 58,660 5,169,525  Cash Balances@ 12/31/18:  Health Benefits Operations Auto Youth Services Capital 2018 YTD Actual 4,710,709 306,331 143,731 27,915 44,897 31,747 13,150 4,886,187 347,396  Actual cash balance @ 12/31/18 all accounts  2018 YTD Budget  AllFunds  (Modified Accrual Basis Projections)  MROREVENUES M&O EXPENSES  4,980,025 5,017,040 150,000 171,645 39,500  NETREVENUES OVERI EXPENDITURES NET! REVENUES OVER EXPENDITURES NETI REVENUES OVER EXPENDITURES COMBINEDI NETF REVENUES/EXPENDITURES  AUTO REPLACEMENT REVENUES AUTO REPLACEMENT EXPENDITURES CAPITAL PROJECTS REVENUES CAPITAL OUTLAY EXPENSES COMBINED REVENUES COMBINED EXPENDITURES Formalr reserves:  5,169,525 5,233,582  Youths Services Auto Capital Working Capital State Training Funds  $21,248 $85,710 $84,356 $60,000 $0 $251,314  Page 300 of72  01/11/19    MVPD VEHICLE INVENTORY December 2018  UNIT# Assigned 168 Patrol 170 Patrol 171 Patrol 172 Patrol 173 Patrol 174 Patrol 175 Patrol 176 Patrol 177 Patrol 178 Patrol 179 Patrol 180 Patrol 181 Patrol 182* Patrol UM/Spares D.A.R.E. D.A.R.E." 84 Chief 79 Truck 82 87  YEAR MAKE 2014 FORD 65,548 2015 FORD 39,357 2015 FORD 38,060 2015 FORD 24,270 2015 FORD 40,723 2015 FORD 22,323 2016 FORD 17,089 2016 CHEV 15,089 2017 FORD 0 2017 FORD 0 2017 DODG 0 2018 Chevy 2018 Ford 2018 Ford  Projected Mileage 109,548 83,273 75,115 64,415 70,460 62,771 56,170 66,664 34,581 39,092 34,195 14,693 4,528 6,374  10/27/2016 10/27/2017 12/1/2018 10/27/2019 10/27/2020 10/27/2021 10/27/2022  87,548 61,357 60,060 46,270 62,723 44,323 39,089 46,371 5,010 4,048 5,601  x x  X x x x  105,273 127,273 86,415 108,415 130,415 92,460 114,460 136,460 158,460 84,771 106,771 131,323 151,323 81,089 103,089 125,089 147,089 112,371 134,371 156,371 71,010 93,010 115,010 64,048 86,048 108,048 71,601 93,601 115,601 44,000 66,000 88,000 44,000 66,000 88,000 44,000 66,000 88,000  90,371 49,010 42,048 49,601 22,000 22,000 22,000  2018 TOYO 0 83 Commander 2013 CHEV 91,650 2016 DODG 3,400 85 Commander 2017 DODG 0 86 Det Silver 2017 DODG 0 2013 FORD 96,470 Pool Blue 2013 FORD 82,025 Det Black 2018 DODG DARE- -LOANERV VEHICLE  10 96,650 13,150 5,210 6,234 101,470 92,025  4,000 9,000 18,150 23,150 20,547 25,547 32,101 37,101 110,158 115,158 12,332  12,000 15,000 28,150 33,150 30,547 35,547 40,547 42,101 47,101 x  18,000 38,150 52,101  113,104 118,104 123,104 128,104  108,115 113,115 118,115 123,115 128,115  Avg Mileage for Fleet Current Starting Mileage Out ofService Note: Spare unit/Pool Car Firstyeari in-service Foundation Purchase  51,090  50,180 app 50,000 app4 45000 app4 45000 app4 45000 app 45000  Note: Patrol units asged to: 2 officers per unit driving @22,000 per year.  Note: Admin/Suppoprt: Services/ Chief/ Assitant Chief vehicles based ona a single officer driving @5000 miles per year.    AIE o OLICD  Memorial Villages Police Department  11981 Memorial! Drive Houston, Texas 77024 Tel. (713)365-3701 Raymond Schultz ChiefofPolice  January 14, 2019  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, Chief of Police December Monthly Report  During the month of December, MVPD respondedhandled a total of 10,583 calls/incidents. 8,699 House watch checks were conducted. 867 traffic stops were initiated with 954 citations being issued for 1485 violations. (Note: 13 Assistsi in Hedwig. 171 in Houston, lins Spring' Valley and 0ink Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  4036/38707 2839/28105  3422/33288 2243/22956 3024/31823  4 7 7  296 421 237  8@3:04 4@3:42 4@5:07 16@3:45  Hunters Creek: 3503/37687  Type andj frequency dfaullor.senie-clalon: include:  CallType False. Alarms: Accidents: Assist Fire: Assist Rescue:  # 206 18 33 23  CallType Ord. Violations: Info Reports: Suspicious Situations: 130 Welfare Checks:  # 8 37 19  Citations Speeding: Exp. Registration: 171 No Ins: No DL: School Zone:  # 266 122 100 87  This month the department generated a total of110 police reports.  Crimes Against of Persons Family Violence (Misd) Crimes Against Property Burglary ofal Habitation Burglary ofa Vehicle Theft-N Misdemeanor  (3) 3 (19) 4 4 8 5 6 33 2 1 33  Credit Card Abuse Criminal Mischief Forgery/Fraud Information Misc. Reports Public Intoxication Unlawful Carry ofa Weapon 1  1 1 1 17 20 4  Petty/Ouality ofLife Crimes/Events (88) Poss. ofa Controlled Sub/Para. Driving While Intoxicated Felony Arrests Warrants  DWI Warrants  Arrest Summary: Individuals Arrested (46)  Class 3 Arrests DWI Page 55 of72  10 2 01/11/19    Budget YTD:  Expense 4,053,775 656,934 4,710,709 175,478 4,886,187  Budget 4,277,527 702,498 4,980,025 189,500 5,169,525  % 94.8% 93.5% 94.6% 93% 94.5%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital! Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission  AS Special presentation was made at the Piney Point City Council Meeting to outgoing Commissioner C. Alexander for his service to the Police Commission by  Commissioner. Huguenard and Chief Schultz.  Personnel Change/isue/Up4Ates  The MVPD currently has one opening for both an Officer and a Dispatcher. Mostof our current inquiries are coming from applicants who do not meet the minimum The 1% STEP Pay adjustment was made for eligible employees effective 1/5/19. Performance evaluations have been completed for all department personnel. Individual deficiencies have been properly identified, documented and discussed  requirements of prior experience.  with employees. Maior/Significantl Events  12/15/18 at 05001 Hours, 2: Home Invasion Burglaries occurred where the residents were assaulted while inside oft their homes. MVPD officers responded and apprehended the suspect still inside one of the homes. The 17-year-old suspect was taken into custody. The suspect had also been involved in a third home invasion and The department participated in the 2018 2nd Annual Twinkle Light Parade in Bunker Hill Village. The attendance was estimated tol be double from 2017.There The cases involving the Burglaries and Thefts of several high end commercial ranges from area homes has been exceptionally cleared with the arrests ofa suspect linked  an auto burglary in the City ofH Houston. were no major incidents or issues.  to cases in the West University Area and Dallas.  Status Update on any Major Projects  The department completed the annual police vehicle mileage and usefulness survey and analysis, along with a review ofavailable options for marked vehicle replacement. This will be discussed at the 1/14/191 Police Commission Meeting. Preliminary, End ofYear- Case Clearance results have been compiled for 2018. The numbers show Crimes Against Persons with a 71% Clearance Rate and Crimes  Against Property at 59%. Solid work by our CID detectives.  V-LINC new registrations in December: +38 BH-1 1021/1250 (+14) PP-780/1156 (+4) HC-989/1514 (+7) OutofA Area - 361 (+13)  Page 56 of72  01/11/19    2018 Officer Committed Time to Service Report  Employee Name ALLBRITTON, MICHAEL BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BRACHT, DANIEL BURLESON, Jason CANALES, RALPH EDWARD CERNY, BLAIRC. HARWOOD, NICHOLAS HODGES, JEFFERY JARVIS, RICHARD JOLIVET, CHARLES JONES, ERIC KELSOJR, RONALDK LERMA, FRANK MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER NOWLIN, DONALDL OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SISSION, KYLEJ SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK TUGGLE, JAMES VALDEZ, JUAN WHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* This is the minimal time as all internal calls route through the 3700 number.  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites 8:08:54 4:27:26 10:13:10 5:41:26 6:38:59 3:59:40 3:51:16 8:30:10 11:04:45 6:48:57 7:27:04 3:54:35 17:25:13 15:46:34 14:52:47 19:23:28 16:32:12 13:03:44 11:48:42 18:23:15 15:58:45 20:51:17 15:06:47 19:45:53 29:35:55 18:25:09 32:13:44 27:09:54 27:42:07 19:28:07 20:23:40 28:52:57 19:29:16 21:57:26 30:13:40 22:29:54 14:22:42 7:39:03 15:10:24 13:01:59 14:48:44 7:24:42 12:28:11 17:04:29 6:41:19 13:26:39 14:54:14 12:31:23 15:31:10 12:04:16 12:32:47 17:52:45 15:12:39 10:54:59 16:17:22 9:22:57 14:14:20 14:21:29 14:05:22 16:22:42 36:18:44 15:56:48 28:04:39 21:17:09 24:12:28 24:08:45 17:26:23 21:59:16 17:23:32 22:54:07 28:41:37 17:27:32 11 23:47:23 27:01:17 25:29:19 15:36:43 25:31:00 16:06:00 17:42:15 16:51:27 15:12:05 20:18:48 15:23:16 12:47:16 36:36:28 33:41:24 22:04:52 25:18:53 16:12:43 16:40:38 17:31:48 18:22:26 16:51:19 26:36:20 46:23:26 21:52:43 28:40:32 27:28:26 29:42:09 23:33:46 28:11:43 32:23:52 33:54:51 26:58:52 30:26:49 13:57:04 14:29:52 26:30:08 24:11:52 17:35:03 15:22:37 14:26:43 12:36:23 14:15:16 14:37:32 16:01:10 7:13:04 14:33:01 14:05:20 14:08:29 0:12:49 0:31:17 0:18:45 0:01:56 1:26:44 0:03:35 0:11:56 4:37:41 0:04:41 0:00:00 0:29:54 1:01:49 10:31:54 7:43:37 2:46:39 4:19:41 7:30:20 3:34:52 0:23:02 1:48:25 5:13:54 6:52:36 4:42:21 1:46:17 8:22:46 11:34:20 11:59:56 4:25:17 5:16:24 24:36:19 1:27:49 6:29:01 9:30:20 6:18:25 7:20:05 3:03:27 21:23:44 14:21:32 18:56:25 16:11:34 16:52:24 14:24:41 12:44:10 8:48:00 13:47:41 12:52:46 6:46:59 7:10:58 21:52:16 31:01:11 46:07:56 0:11:49 22:23:45 10:12:14 3:04:47 19:36:20 1:21:31 2:10:21 15:52:31 11:50:06 19:13:29 20:38:48 34:15:37 24:08:57 37:48:31 30:01:55 32:24:06 24:06:42 21:44:19 15:58:11 18:26:49 33:39:33 25:47:19 29:02:23 18:52:19 23:07:36 20:09:52 19:52:10 12:04:13 18:02:36 24:37:05 25:43:20 26:10:26 14:11:55 0:00:00 8:36:39 0:06:47 0:36:17 2:24:27 1:18:34 0:32:10 3:31:08 0:22:19 0:00:00 0:00:00 0:26:54 17:10:55 23:22:51 21:24:22 17:48:23 15:18:47 16:20:39 14:48:08 13:23:35 19:18:27 18:45:39 20:07:17 16:42:49 12:38:17 9:44:29 1:51:16 4:52:29 20:07:04 4:42:55 2:42:36 10:10:24 11:21:47 13:18:19 4:16:01 3:48:31 1:56:20 0:00:00 0:22:56 0:55:42 1:20:11 2:20:24 1:09:41 1:04:25 3:12:11 1:17:04 0:00:00 0:16:02 16:05:02 24:03:50 20:06:10 23:09:05 16:30:55 12:24:13 10:30:51 18:27:56 19:19:43 18:45:55 18:52:21 18:21:21 2:04:37 2:09:04 0:14:59 1:14:11 1:14:46 1:17:05 1:34:46 2:07:10 0:31:17 0:39:39 0:00:00 0:40:30 6:30:56 8:12:04 11:41:00 3:39:27 3:01:47 11:55:17 7:49:28 7:08:12 10:04:57 2:30:14 8:53:39 6:03:21 26:11:35 29:19:04 19:55:54 18:47:18 26:52:47 19:16:11 14:35:23 21:20:13 17:53:20 26:13:18 34:19:39 26:35:05 43:45:23 33:00:32 20:38:28 27:19:571 25:48:13 20:10:53 23:27:54 39:34:27 36:20:53 8:38:20 0:33:25 1:04:28 37:43:23 14:05:32 21:39:56 17:19:52 21:10:12 12:36:44 14:21:01 13:06:48 17:36:25 15:14:55 19:17:52 9:20:15 20:41:01 23:57:56 26:53:40 25:26:52 27:07:43 26:16:39 23:11:10 24:50:40] 32:33:04 17:10:07 24:41:06 13:57:23  32:56:59 33:57:57  o 0 2 11 3 15 8 19 2 13 8 44 3 18 10 1 20 5 40 4 71 1 35 o 0 o 0 o 0 2 24 0 0 2 23 6 150 0 oj 7 28 o oj 6 123 o 0 3 65 0 o 0 7 65 1 0 2 58 6 18 8 101 Totals  11:35:10 35:22:21 27:53:35 15:17:27 16:46:12 19:30:11 21:02:03 17:47:04  8:57:27 36:12:13 25:16:20 17:47:04  43:48:48 37:32:04 22:59:43 29:21:58 16:01:15  281 469 552 387 491 413 447 514 530 542 413 456 5495 2665 2267 2816 2655 2061 1858 2613 2835 2444 2749 2561 2761 30285 65:25:42 54:04:06 70:19:49] 65:21:28 52:51:21 47:50:46] 50:13:01 60:35:39 66:52:04 69:25:28 73:33:52 73:26:53    2018 Total Incidents  2018 Crimes Crimes Qualityof Total Arrests  House YTDE BH YTDBH YTDPP YTDPP YTDHC YTDHC  Against Against Life Persons Property Incidents  Incidents Checks 6120 4546 5024 3550 9250 7731 6152 4703 9190 7648 9592 8206 13865 12815 13763 12314 7948 6324 7204 5424 8087 6255 10583 8699  INC  HC  INC  HC INC  HC  January February March April May June July August September October November December Total  1 1 2 2 0 2 0 2 4 1 2 3 20  21 28 15 20 20 9 26 18 18 18 16 19 228  66 88 36 64 93 35 108 125 49 63 85 26 87 107 33 73 84 27 63 89 31 68 88 29 83 105 36 74 93 34 94 112 47 88 110 46  1990 1602 1863 1468 2033 1476 1593 1083 1442 1089 1756 1277 3542 3130 2255 1845 3220 2749 2210 1766 1525 1106 2264 1829 3299 2868 2446 2022 3277 2754 3575 3190 2459 2052 3369 2946 5477 5142 3159 2844 5229 4829 5397 4954 3593 3199 4611 4157 2628 2176 2363 1933 2756 2215 2313 1796 2114 1636 2518 1992 2647 2159 2047 1519 3151 2575 4036 3422 2839 2243 3503 3024  931 1179 429 106778 88215 38707 33288 28105 22956 37687 31823  2017 Totals 26 ifference %C Change -23%  230 -2  835 1091 344  91217 72246 32199 26626 25444 20229 31209 24940  -6  +96 +88 +85 +15561 +15969 +6508 +6662 +2661 +2727 +6478 +6883 -0.08% 11.50% 8.10% 24.70% 17% 22.10% 20.20% 25.00% 10.45% 13.48% 20.75% 27.59%    759 GayloraDr Denise Dr  760  761  2018 Burglary M 8333 Katy FWY (Comm) Lock 8318 Hunters Creek Drive Open 11633 Green Oaks emoria!t 11140 Greenbay (COMM) Forced Door 10909 Little Lisa (Empty) Kicked Door 10615 Tarleton 155. Cheska Ln. 11140 Greenbay (COMM) Used Key 140 Quail Creek (empty) Broke window 12318 Longworth 922 Huntington Cove 302 Knipp 260 Bunker Hill Rd 3Long Timbers 14) Valley Forge  Address  POE Kicked Door Open Garage Open Door Broke window Open Door Kicked Door Kicked Door Force Rear Door Force Rear Door  Hedwig Village  -  Kinpnide Lni BarryknollLn  Beinh  Taylorcrest Rd  Hunters Creek Village  Boheme D oriat Dr &  Bunker Hill' Village  Piney Poirvilage 2)  erVIev *  Dutatte Rd  2018 Robberies  Sug Address 11625 Blalock  MO Home Invasion  gondwnyg  8525 Katy FWY (Comm) Armed Firearm 8525 Katy FWY (Comm) Armed Firearm Daytime Burglary Nighttime Burglary Robbery  Memorial Dr  ar  Sanfalipesi  Briar-ForestDr-  Briargrove Burgoyne Rd  12/31    2018 Auto Burglary Map  758  759 GaytordDr Denise Dr  760  761  Address 710Camelot 713 Camelot 1DerhamP Parc 1113 River Bend 1124F RiverGlyn 301 Hedwig Memorial" 2096 Bryn Mawr 11612 Memorial Dr 11202 Smithdale 303 Shasta 832) Kuhlman 18Windemere 2475 Stoney Creek 11709 Memorial 11015 Huntwyck 5White Pillars 325 Bunker HillF Rd 4Hunters Ridge 8333) Katy FWY 213 Merrie Way 11702 Wendover 7280 Our Lane Cir 11606 Habersham 660S Shartle Way 8021 Kuhlman Viny 11935 Cobblestone 210Warrenton Sug 345 Piney Point 10709 Memorial 2081 Kinkaid School Rd 11901 Heritagel Ln 6221 Knipp Rd  POE UNL UNL Forced Rear Win UNL UNL UNL UNL Forced Rear Win Forced Rear Win Forced Rear Win Forced Side Win UNL UNL Forced Rear Win UNL UNL UNL UNL Forced Rear Win UNL UNL UNL UNL UNL UNL UNL Forced Rear Window UNL forced Rear Window UNL UNL UNL  Hedwig Village  Kiindeln BarryknollLn  horn Rd K  Taylorcrest Rd  Q  Village  MFHAN # A  Bonen Dr norial Dr  L  KA  Bunker Hill Village  Piney Point Village  Munca sie  Durelte Dj Rd    H emorial Dr KA  2  Briar- Forest-Dr  KA Daytime Burglary  Briargrove Burgoyner  Nighttime Burglary  Dlas  0@  12/31/18    2018 Recruiting and Hiring Metrics  Number of: Inquiries Phone/Internet Inquiries InPerson Applications Received Signed up to Test 7 Showed up to Test Passed Test Completed PIQ Passed BG Passed Chief's Selection Offered Employment Hired  JAN FEB 8 0 0 15 10 2 0 0 0 0 0 0 0 0  MAR APR MAY JUN  JUL 0 4 4 4 4 4 3 2 0 0 0  AUG 0 5 5 5 5 5 4 3 2 2 2  SEP 0 0 0 0 0 0 0 0 0 0 0  OCT NOV DEC 2 0 0 0 0 0 0 0 0 0 0  0 4 4 4 4 3 3 1 0 0 0  4 0 4 4 4 3 2 1 1 1 1  3 7 7 7 7 5 3 1 0 0 0  1 4 4 4 4 4 4 1 1 1 1  1 0 0 0 0 0 0 0 0 0 0  3 1 1 0 0 0 1 0 0 0 0  7 7 7 0 0 0 0  Jan: All 7 Applicants were washed out due to BG issues identified in the PIQ. Feb: Attended a Police. Job Fair in San Antonio. 15 people inquired, only one met qualifications. Has not turned in an application. 2Applications received in Feb will be tested first part of March. October: Should Prop B pass we will  gbe placing an adi int the Chronicle for a dispatcher as they will most likely be reducing dispatch employees in Police and Fire.    December 2018 VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total-5 Fire-0 EMS-5 ByVillage BH Fire-0 BH EMS-4 PPFire-0 PPEMS-1 HCFire -0 HCEMS-O  Average Response Times 3:07 0 3:07  0 3:11 0 2:55 0 0  ALLVFD Events Total-57 Fire-34 EMS-23  3:46 3:50 3:41  Radio Call Events Total-32 Fire- 24 EMS-8  3:44 3:49 3:30  Page 62 of72  01/11/19    2018 Response Time Assists from 5/25/18 Thru 12/31/18  AIIVFD Events Total-465 Fire-283 EMS-182  4:17 4:18 4:16  Page 63 of72  01/11/19    Council Agenda Item Cover Memo  1/28/2019 Date of] Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on the Surrey Oaks Lane Paving and Drainage  Improvements Project 30% Design Presentation  SUMMARY/BACKGROUND (WHY): HDR has finished the 30% design for the Surrey Oaks Lane Paving and Drainage Improvements Project and is presenting the  findings from the preliminary design. STAFF RECOMMENDATION: ESTIMATED COST: N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_NO EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Piney Village Poin!  Surrey Oaks Paving & Drainage  Improvements Project  CITY OF PINEY POINT VILLAGE  JANUARY 28, 2019  ER    Piney Village iryo Point  30% Design Objectives Evaluate project sites from survey and coltcmnelnvesgatons  Identify and develop engineering solutions to Research as-built drawings and utility record drawings (both public and private). Provide design (plan view only), opinions of probable construction costs, schedules, options.  project issues.    Piney Village Point  Project Location  Surrey Oaks Lane    PineyPoint Village  Proposed mprovements - Drainage  DRAINAGE AREA DELINEATION  Drainage areas were delineated for N. Piney Point Road/Greenbay System Drainage Area splits between property lines of 11316/11314 and 11315/11313 East side drains to system that goes behind Flint Point Dr., Chapelwood Ct., then south throughaneasempent along the east side of Chapelwood United Methodist Church  ORequired to maintain those drainage areas West side drains to N. Piney Point Road    Piney Point Vilage  Drainage Area Map  11334 11330 11328 11328  11322  1131  11318  11314 11318  11300 11302  11333  11319  11325 11323 11321 11319 11315 11313  11308 11305 11301    PineyP Point Vilage  Proposed mprovements - Drainage  WEST DRAINAGE SYSTEM Piney Point Road Oaks Lane  Tie-Into 6'x4' RCB under east lane of N. 30" RCP trunk main on north lane of Surrey 24" RCP between Type A Inlets in front yards to connect tot the trunk main    Piney Point Village  Proposed Improvements - Drainage  EASTDRAINAGE SYSTEM Eastsystem restricted by shallow existing pipes at Flint Point outfall OCannot lower pipe enough to install standard Type A Inlets. Proposed systèm 012" PVC C900Pipe tying into existing system at eastern endofSurrey Oaks OModifedgrateiplets DesgnwitnsWfiçent pipe depths to grade ROW and edgeofpavement to inlets oResidential drainage will likely still require  1131:  11310  11305  SurreyOaksln  1309  1305  sump pumps    Piney Village yo Point  East Drainage System Outfall    Piney Vilage Point  Proposed improvements - Paving  7.5" reinforced concrete paving with 6" lime stabilized subgrade Concrete driveways & sidewalks OReplaced back to the ROW line oPlain grey concrete OOption for resident to discuss matching decoration separately with Contractor Resident items adjacent to the pavement will be impacted oResidents will be notified prior to construction and given option to salvage anyl landscaping, parking pads, etc. next to pavement OMailboxes will be removed and reset    Piney Point Village  Proposed Cross-Section (Typ.)  Existing 60 Right of Way 20WideP Pavement (Concrete) ProposedP Section  Proposeds Storm Sewer AreaG Grate Inlet  Proposeds Storms Sewer AreaG Grat Inlet    Utilities  CenterPoint Energy o HDR requestedrecord: drawings from CenterPoint Energy are locatedi in backyards o One crossing at N. Piney! Point Rd. Proposed: storms sewers should bel lower o Dor not anticipate conflicts  AT&T street  MVWA 06"sanitary: sewer main on north side ofstreet o MVWA requested to participate in project Sanitarys sewer rehabilitation Replaces section ofv waterl line Water line and: sanitarysewer improvements! completed at the same as paving and storm sewer work  O AT&Tindicated no conduit located on tol be picked up bys survey HDR working tod determinei ifb buriedo cable locatedi int thef fronto orb backy yard Willo coordinated design plans with AT&T  o Record drawings indicate that gas lines O AT&T did not markl lines after One-Call o 6"v water main on south side of street  CenterPoint. Energy  AT&T    PineyPoint Village  Preliminary Tree Report - C.N. Koehl  REPORT SUMMARY side of large trees  DESIGN MEASURES TO REDUCE IMPACTTO TREES Locate proposed inlets and storm sewer removed from service, where possible, to avoid long-term tree impact  -Existing storm sewer close to or on back  away from trees  Large trees adjacent to street/curb will be Abandon and grout fill storm sewer to be  impacted if stréet was widened Proposed; street should be at the same or within3-4'otewisting: street elevation to preventr roôtlossand growth concerns    Traffic Control  Piney Vilage Point  SURREY( OAKS LANE  One lane open at a time Flagmen to direct one-way traffic  N.F PINEY POINT ROAD  While doing connection to N. Piney Point System the east lane of N. Piney Point Rd. at Traffic control managed by one-lane flagging oExcavation to be plated during non-construction  Surrey Oaks Ln. will be closed  hours    Piney Vilage Point  Building Restrictions  The City anticipates limiting permits for home demolition, new construction, remodels, additions, or pools during the construction phase due to increased congestion. Issuance ofpermitsfor any ofthese activities will be ona case-by-case basis at the discretion of the City.    Opinion of Probable construction Cost  Paving Items Total: Drainage Items Total: Tree Protection Items Total: Supplemental Items Total: Total Construction Cost Contingency(159);  $324,808.00 $378,180.00 $15,000.00 $62,400.00 $780,388.00 $117,059.00 $897,450.00  Opinion of Probable Construction Cost:    Piney Point Village  Schedule  Presentation of 30% Design & Authorization for Final Design Final Design Completion & Authorization for Bidding Advertise for Bidding Bid Opening Award Contract Construction NTP  January Council Meeting (1/28)  April29 May Mid-June  June Council Meeting (6/24) Late-July  Construction Completion ("7months) Late-February 2020   Review durations for utility companies has beenf factored into the above schedule; however, actual review lengths are out of our control and could cause schedule shifts. The schedule is also dependent onseveral Council authorizations (final design, advertise for bidding, accepting low bid).    Pineyl Point Village  Questions?  ER    Council Agenda Item Cover Memo  1/28/2019 Date ofM Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on a proposal for Professional Engineering Services for the Surrey Oaks Lane Paving and Drainage Improvements Project. SUMMARY/BACKGROUND (WHY): Council previously approved a portion of HDR's proposal for Professional Engineering Services for the Surrey Oaks Lane Drainage Improvements Project to provide 30% preliminary engineering design services. Council has now requested that HDR present the proposal for the same project for the Professional Engineering Services to provide final engineering design, construction administration, and construction observation services. Attached is the proposal.  STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_ NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    ER  September 17,2018 Mayor and City Counci! Members City of Piney! Point Village 7676' Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Surrey Oaks Pavinge and Drainage Improvements Project  City of! Piney Point Village  HDR Engineering, Inc. (HDR)is pleased tos submit this proposal fort the design, bid phase, construction administration, and full-time construction phase services for the above referenced project. A general description ofthe project understanding, scope ofservices,  and a fee schedule are included herein. GENERALOVERVIEW  This proposal provides a description of the engineering services required for the paving and drainage improvements for Surrey Oaks Lane in the City ofPiney Point Village. The improvements consist of the installation ofar new concrete road and storm sewer on both sides ofthe road from North Piney Point Road to the east end oft thes street. The following  isc our understanding ofu the project: PROJECTUNDERSTANDING:  Surrey Oaks Lane is a 20-foot wide crowned elevated concrete road approximately 950- feet long road on the east side ofNorth Piney Point Road between Greenvale Drive and Claymore Road. The road has 22 residential homes. The pavement on Surrey Oaks was rated a: 3B in both the 2011 and 2018 Street Assessment Projects due to severe cracking, faulting, andi intermittent badly broken or tilted concrete slabs and was recommended: for total reconstruction in both assessments. Thej pavement also appears to not! have standard slopes allowing for property sheet flow of runoffinto the adjacent storm sewer drainage system. Improvements to the pavement will consist of removal of the existing concrete paving and installation ofs a concrete pavement roadway with adequate cross slopes to The drainage on Surrey Oaks consist of18-inchs storm sewer pipe locatedi in both the north and south right-of-ways from North Piney Point Road to the east end of the road. The drainage appears to splita ata approximately 11316 and 11315Surrey Oakswithstorm: sewer to the west of those address flowing west towards North Piney Point Road and storm sewer to the east oft those addresses flowing east towards a 24-inch storm sewer between lots on Surrey Oaks and Flint Pointl Drive. Thel Master Drainage Study completedi in2 2010  reduce the potential for ponding and birdbaths.  hdeincxom  4828 Loop CentalDrive, 8ulte 800, Housion, Tx 77081-2220 1013,6229154 F713.022.9265 Tecas Registared EnginosingFim F-754    verified that the existing pipe capacity was adequate fora2-year City of Houston storm event. While capacity may not be an issue with the drainage on Surrey Oaks, the depth oft the existing system is very shallow causing poor grading from the road across the yard and to the inlet grates; many of which are set int the top oft the storm sewer pipe. It has been reported that ponding frequently occurs on thes street andi iny yards. Improvements of the drainage system consist of the installation ofs storm sewer along both north and south The engineer's opinion of probable construction cost for both paving and drainage  right-of-ways.  improvements is $893,022.00. SCOFEOFSERVICES services.  The following Scope of Serviçes is outlined for the design, bid, and construction phase  LDESIGNE PHASE SERVICES  A. Basic Preliminary Engineering Services (30% Plans)  Holda' "kick-ofl" meeting with City staff to finalize the requirements for the Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (i.e. gas, electrical,  project. GIS data, etc.)  telephone, pipelines, etc.)a along the project alignment. Coordinate with survey and geotechnical sub-consultants.  Prepare background drawings in CADD from information obtained during Perform site visit to verify survey and identify any other information that Examine geotechniçal information to determine potential soil conditions, ground water conditions, and potential impact on construction methodology Identify drainage areas based on the existing system and resolve any conflicts  survey.  wouldi impact design and construction.  and construction costs.  with previously identified drainage area maps.    Prepare hydraulic calculations to determine proposed storm sewer size. Verify the drainage outfall depths at North Piney Point Road and at the east Prepare 30% plan drawings (plan view only) for the proposed storm sewer Prepare the engineer's opinion of probable construction costs based on the Conduct a meeting with the City to discuss the contents oft the 30% plans and  end of Surrey Oaks are at adequate depth. and pavement improvements. 30% design plans. review comments by the City.  B. Basic Floal Design Services  Perform design phase services based on recommendations from the 30%  design plans and approved by Council. Prepare 90% plan/profile drawings and detail sheets. Prepare contract documents and specifications  Develop typical cross-sections, pavement cross-sections, street grade lines, Assist the City in obtaining and/or securing approvals required by governmental authorities with jurisdiction over the design and/or the operation ofthe project and public and private utilities affectedb by this project. This assistance will involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, stream modeling, appearances at special meetings, coordination of utility/pipeline excavation efforts, permitting applications, etc., such work falls under the Additional Services portion ofthis proposal. All permit fees will be the responsibility of the City Coordinate with the Memorial Villages Water Authority (M.V.W.A.)during the final design process and provide draft documents for them to review and comment upon. Incorporate appropriate comments with the final bid  and street elevations.  ofPiney Point Village.  documents.    Finalize conflicti resolutions identified in the 30% design.  Update the engineer's opinion of probable construction costs to reflect the Provide as set of90% plans and specifications to the City for their review and Prepare contract documents including plans, specifications, and bidding documents associated with the design and the project addressing City  90% design. comment.  comments from the 90%review for bidding. PovideaserofComtract Documents to the City.  C. Special Services  Geotechnical Services investigation.  Utilize a subcontract geotechnical firm to perform the geotechnical Conduct threel borings, eacht toad deptho of20-feetto evaluate thes subsurface conditions and provide ageotechnical investigation of the project area. The locations of the soil borings will be taken at various locations in the Provide an engineering report describing soil stratigraphy, groundwater conditions, piping bedding and backfill, trench safety, subgrade treatment  project areas,  and pavement design requirements.  2. Survey Services  Utilize as subcontract survey firm to perform the surveying services. Obtain vertical survey information with cross-sections every 100-feet and  at grade breaks (approximately 950 linear feet).    3. Urbanl Forestry Services  Due to sensitivity issues associated with the existing trees, HDR will obtains services from an urban forester to evaluate tree protectioni measures  needed during the design and construction phase.  30%] Design Presentation  Preparation of a PowerPoint presentation of the 30% design findings, including exhibits, and updated engineer's opinion of probable construction costs to present once at a Council meeting. Preparation for and attendance at townl hall meetings or individual meetings with residents will bej performed under the existing on-going contract with the City.  Traffic ControlPlan project area.  Prepare traffic control plans and construction sequencing plan for the  Storm Water Pollution Protection Plan State mandated MS4 permitting. 7. Reimbursable Expenses  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced so that the City complies with  Ab budgetary amount will be allocated for typical reimbursable expenses suchs as reproduction, couriers services, mileage,etc. The cost forj plans and specifications for review sets and construction documents to be provided to the City and other review agencies will be included in this task at cost Plus 10%. Mileage will be charged at prevailing IRS rates.  IL.BIDPHASE SERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of  thel Final Design! Phase documents.  Assist the City in obtaining bids for the project. The City of Piney Point Village will advertise the project and will absorb all related advertising    costs. HDR will coordinate with the City and will assist in developing the HDR will post project plans and specifications on Civcast to generate interest for the project during the bidding process, provide information to and answer questions from potential bidders conceming the Project's construction documents and prepare addendums as necessary. The City Conduct a pre-bid çonference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications oft the apparent low bidders. Prepareal elerofrecommendition advising the Cityastot thes acceptability  wording oft the advertisement.  will absorb costs associated to posting on Civcast.  summary.  ofthe apparent low bidder.  "ILCONSTRUCTION: PHASE SERVICES  A. Basic Services- - Construction Administration  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract  specifications.  Prepare change orders necessitated by field conditions. and make payment recommendations to the City.  Review the contractor's pay estimates, evaluate the completion of work, Visit the site periodically to observe the progress and quality of executed work and to determine in general ifsuch work is proceedingi in accordance with the contract documents. Full time site representation (construction observation)i is not included as part oft the Basic Serviçes for Construction Administration. Full time representation is included in the Construction HDR will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater  Phase - Special Services.    degree ofconfidence for the Cityt that the completed work ofContractor(s) will conform to the Contract Documents, but HDR will not be responsible for the failure of Contractor(s) to perform the work ins accordance with the Contract Documents. During site visits HDR shall keep the City informed ofthe progress ofthe work, shall endeavor to guard the City against defects and deficiencies in such work and may disapprove or reject work failing Conductaf final review ofthel Projecta andmaikcamcommemdasion for Final Engineer shal! provide the City one electronic copy ofrecord plans based on the drawings provided to thel Engineer! by the Contractor(s). A public meeting with residents is not included in this scope of services. Ift the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City.  to conform to the Contract Documents. Payment on the Project.  B. Spaasmkw-Cmtrecta Observation Phase Services and Material Testing  MaterialTesting  Ab budgetary amount formaterial testing for this project isi includedi int this proposal. HDR will coordinate with material testing firm.  2. FulTime Site Representation Services  Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in thei interpretation of plans and specifications. The estimated construction duration for the Provide support to the on-site representative through supervisory and administrative services. Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contractor's In the event of rain days where construction may be hindered or stopped, the representative will be on-site long enough to verify that inclement weather has occurred and the associated impact on the Contractor and  project will be' 7months.  questions, resident's concerns and conflict issues.  construction.    The on-site representative shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on site representative will review the Contractor'squantily measurements prior to HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities oft the The on-site representative will coordinate with the City and the Contractor forc construction: scheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up Thec on-site representative willl bey provided in an efforttoa aidi in the process of observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies in the work ofthe contractor(s); but the fumishing ofsuch on- site representative will not make HDR responsible for construction means, methods, techniques, sequences or procedures or safety precautions or programs, or for Contractor(s) failure to perform their work ins accordance The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the projecti in order to assist in the HDR will process daily reports and other administrative office duties. HDR will track and document costs associated with the work.  payment request. testing laboratory.  reviews.  with the Contract. Documents. preparation of record drawings.    ADDITIONALSERVICES  "Additional Services" shall only be performed when directed by the City tol HDR. These services are not considered normal or customary engineering services. Services resulting from significant changes in the Project or its design, including but not limited to, changes ins size, complexity, the City's schedule, or character of construction or method of financing; and revising previously açcepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for altemate bids outside of the original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceedingi involvingt the Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) a significant amount of defective or neglected work of Contractor(s), (3) prolongation of the construction contract time, (4) acceleration oft the progress schedule involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure oft time on such services. As previously noted, any such extended or additional services shall only be performed when directed by the City to HDR.  causes beyond HDR's control.  the City or documents for out of sequence work.  Project.  normal working hours and (5) default ofContractor.  FEESCHEDULE  HDR will: submit monthly invoices with status reports fors all engineering work completed toi invoice date. Please bes aware that these fees are based on performing alli improvement design as as single project. The fees presented in this section reflect a combined effort to perform all proposed work at one time as a single project. Ift the project is reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering serviçes on a smaller project. The invoices will be based on the following  schedule:    Surrey Oaks Paying and Drainage Improvements Proiect Preliminary Design Phase (30% design) (Lump Sum)  TotalFees $27,000.00 5,060.00 7,590.00 5,500.00 5,200.00 $43,300.00 2,725.00 1,750.00 5,550.00 $31,200.00 $164,900.00 $21.000.00  Survey Services (Cost + 10%) Geotechnical Services (Cost + 10%) *Urban Forestry Services (Cost +1 10%) 30% Design Presentation (Lump Sum) Final Design Phase (Lump Sum) Traffic Control (Lump Sum) Bid Phase (Lump Sum) Construction Admin (Lump Sum) Full Time Site Observation (Not to Exceed) -Time & Materials Construction Material Testing (Not to Exceed) -Time & Materials  Storm Water Pollution Protection Plan (lump Sum)  Reimburseables (Reproduction (Cost Plus 10%) or Mileage at IRS Rate) $ 2,000.00  Surrey Oaks Paving and Drainage Improvements Project The total engineer option oft total project cost is as follows:  $322,775.00  *Budgetary amount  Construction Engineering Observation. Fees Total Project Cost  $893,022.00 $157,875.00 $164.900.00 $1,215,797.00  A budget amount of $21,000.00 for construction material testing for the project is included in this fee proposal. This testing will include field density testing and related    laboratory testing serviçes by ani independent material testingcompany. It will be paid for  at çost plus 10%. SCHEDULE  Itis estimated that the schedule to accomplish the Preliminary Engineering Phase (30% design) is three (3) months for from the date of authorization to proceed, Final Engineering Phase is to take three (3) months from the date ofa authorization to proceed, the bid phase will be one (1) month, execution of the contract document will be one (I) month, and construction will take approximately: seven (7) months. Public Meetings addressing the Final Engineering or Construction phases and results other than at regular council meetings to Council is noti includedi int this scope. Int the event the City should desire a public meeting, (such as a Town Hall type meeting) HDR's services associated with such a meeting or meetings will be charge under the current on-  going contract. Invoices  All hourly charges shall be based on a raw labor rate times a multiplier of 3.05. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described int the Scope of Services will bei invoiced on the basis of direct labor costs times ai factor of3.05 for office personnel and for field personnel and direct cost plus 10%. No additional services will be performed or invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City ofPiney Point Village. continuing our work with the City of Piney Point Village.  Sincerely  HDR ENGINEERING, INC. bileukt David' Weston  Acceptance: CityofPiney! Point) Yillage, Texas  6912612018  By:  Vicel President/Department Manager Date:_    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City AdministatorV  MEETING. DATE: January 28, 2019  SUBJECT: Discuss and Take Possible Action on Resolution 19.01.28.A calling and  ordering the May 4, 2019 General Municipal Election  Agenda Item: 4  This agenda item calls for the City Council to order the general municipal election on Saturday, May 4t,2019. Early voting will begin April 22nd and continue until April 30th. Early voting will On Election Day, May 4th, the polling place will be at Spring Branch Middle School, 1000 North Piney Point Road. The Resolution for Council's consideration establishes a joint election to be  be held at City Hall.  held with the Spring Branch Independent School District.    RESOLUTION 19.01.28.A  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS, AUTHORIZING AND CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD ON MAY 4, 2019, FOR THE PURPOSE OF ELECTING THREE ALDERMAN; ESTABLISHING A JOINT ELECTION AGREEMENT WITH SPRING BRANCH INDEPENDENT SCHOOL DISTRICT; PROVIDING FOR THE USE OF DIRECT RECORDING VOTING DEVICES; PROVIDING FOR NOTICE OF SAID ELECTION; PROVIDING FOR EARLY  VOTING HOURS AND PROVIDING AN EFFECTIVE DATE.  BEITRESOLVEDBYTIE CITY COUNCILOFTHE CITYOFI PINEYI POINT VILLAGE, Section 1. That a general regular municipal election is hereby Ordered to be held on the 4th day of May, 2019, for the purpose of electing three Alderman, by the qualified voters of the City of Piney Point  TEXAS:  Village, Texas.  Section 2. The City of Piney Point Village has entered into a joint election agreement with the  Spring Branch Independent School District.  Section 3. The Office of the City Secretary shall perform all duties normally performed by the County Clerk in general elections with respect to early voting, giving notice of the election and preparing  the official ballots.  Section 4. The early voting polling place shall be held at Piney Point Village City Hall located at 7676 Woodway, Suite 300, Houston, Texas 77063; early voting shall take place beginning April 22, ,2019 and ending April 30, 2019 between the hours of 8:00 a.m. and 4:00 p.m. and on April 29, 2019 and April  30, 2019 from 7:00 a.m. to 7:00 p.m.  Section 5. Applications for ballots for voting by mail may be submitted to the City Secretary by mail or common or contract carrier at City of Piney Point Village, 7676 Woodway Drive, Suite 300, Houston, Texas 77063, by telephonic facsimile machine at (713),782-0281, or by electronic transmission of a scanned application containing an original signature to the following email address: citysec@pineypt.org. Applications for ballots by mail must be received no later than April 22, 2019 by 5:00  p.m.  Section 6. The May 4, 2019 election day polling place shall be held at Spring Branch Middle School  at 1000 North Piney Point Road, Houston, Texas 77024 from 7:00 a.m. to 7:00 p.m.    Section 7. The official Election Judge, Alternate Judge, and election clerks shall be appointed by  and paid by the Spring Branch Independent School District.  Section 8. Direct recording electronic voting machines shall be used for voting at the foregoing election polling place and electronic counting devices and equipment shall be used for counting the ballots  at said election.  Section 9. An Early Voting Ballot Board is hereby designated to canvass the early votes cast by mail and by personal appearance. Spring Branch Independent School District shall appoint such members  as provided in the Texas Election Code, Section 87.002(b).  Section 10. The Mayor is authorized to sign an Order of Election and a Notice of Election prescribed by the State of Texas on behalf of the City Council. The Notice of Election shall be published  in accordance with the provisions of the Texas Election Code.  Section 11. Should any part, section, subsection, paragraph, sentence, clause or phrase contained in this resolution be held to be unconstitutional or of no force and effect, such holding shall not affect the validity of the remaining portion of this resolution, but in all respect said remaining portion shall be and  remain ini full force and effect.  Section 12. That this resolution shall be effective immediately upon adoption. PASSED, APPROVED, AND RESOLVED this 28th day of. January 2019.  City of Piney Point Village, Texas  Mark Kobelan, Mayor  ATTEST:  Karen Farris, City Secretary    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administrator  MEETING DATE: January 28, 2018  SUBJECT: Discuss and Take Possible Action on Resolution 19.01.28.B designating  the Memorial Examiner as the City's Official Newspaper  Agenda Item: 5  This agenda item calls for the City Council to designate the Memorial Examiner as the City's official newspaper. Chapter 52, Section 52.004 of the Texas Local Government Code requires the City to establish an official newspaper as soon as practical after the beginning oft the City's new: fiscal year for the publication of ordinances, notices and other matters required to be  published. The Examiner is the City's current official newspaper. A copy of Section 52.004 is attached for your review.    RESOLUTION: NO. 19.01.28.B  RESOLUTION OF THE CITY OF PINEY POINT VILLAGE, TEXAS DESIGNATING THE MEMORIAL EXAMINER AS THE OFFICIAL NEWSPAPER FOR THE CITY OF PINEY POINT VILLAGE, TEXAS.  WHEREAS, Chapter 52, Section 52.004, Texas Local Government Code requires that as soon as practicable after the beginning of each municipal year, the governing body of the municipality shall designate, by ordinance or resolution, a public newspaper to be the  municipality's official newspaper until another newspaper is selected; and area that is widely read is the MEMORIAL EXAMINER; and official newspaperofthe City of] Piney Point Village; PINEY POINT VILLAGE,TEXASTHAT:  WHEREAS, a public newspaper serving the City of Piney Point Village, Texas and the local WHEREAS, the MEMORIAL EXAMINER meets all the requirements for service as the  NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF The City Council of the City of Piney Point Village hereby resolves that the MEMORIAL EXAMINER is the "Official Newspaper" ofthe City of Piney Point Village, Texas.  PASSED AND APPROVED this 28th day of. January 2019.  City of] Piney Point Village, Texas  Mark Kobelan, Mayor  ATTEST:  Karen Farris, City Secretary    LOCAL GOVERNMENT CODE  TITLE 2. ORGANIZATION OF MUNICIPAL GOVERNMENT SUBTITLE D. GENERAL POWERS OF MUNICIPALITIES CHAPTER 52. ADOPTION OF MUNICIPAL ORDINANCES  SUBCHAPTER A. GENERAL PROVISIONS APPLICABLE TO TYPE A GENERAL-  LAW MONICIPALITIES  Sec. 52.004. OFFICIAL NEWSPAPER. (a) As soon as practicable after the beginning of each municipal year, the governing body of the municipality shall contract, as determined by ordinance or resolution, with a public newspaper of the municipality to be the municipality's official newspaper until  another newspaper is selected.  (b) The governing body shall publish in the municipality's  official newspaper each ordinance, notice, or other matter Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987.  required by law or ordinance to be published.  SUBCHAPTER B. PUBLICATION OF ORDINANCES  Sec. 52.011. TYPE A GENERAL-LAW MUNICIPALITY. (a) If a Type A general-law municipality adopts an ordinance that imposes a penalty, fine, or forfeiture, the ordinance, or a caption that summarizes the purpose of the ordinance and the penalty for  violating the ordinance, shall be published in:  (1) every issue of the official newspaper for two (2) one issue of the newspaper if the official (b) An affidavit by the printer or publisher of the official newspaper verifying the publication shall be filed in the office of the secretary of the municipality. In the courts  days; or  newspaper is a weekly paper.    of this state, the affidavit is prima facie evidence of the adoption of the ordinance and of the required publication. takes effect when the publication requirement is satisfied unless the ordinance provides otherwise. An ordinance that is not required to be published by this section takes effect when  (c) An ordinance required to be published by this section  adopted unless the ordinance provides otherwise.  (d) If a Type A general-law municipality publishes its ordinances in pamphlet or book form, the publication in the official newspaper of an ordinance included in the pamphlet or book is not required if the ordinance was published previously in the official newspaper. A court shall admit without further proof an ordinance of a Type A general-law municipality that is published in pamphlet or book form as authorized by the governing body if the ordinance was published previously in the Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1989, 71st Leg., ch. 194, Sec. 1, eff. Aug. 28,  official newspaper.  1989.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Roger Nelson, City Administrator M  MEETING DATE: January 28, 2019  SUBJECT: Consideration of Ordinance 19.01.28 amending the Tree Ordinance and  approval oft the revised Criteria Manual  Agenda Item: 6  This agenda item calls for the City Council to consider Ordinance 19.01.28.B which amends sections of the existing Tree Ordinance, which was approved in 2012. For the most part, the amendments to the Tree Ordinance deal with conflicts with drainage installation conflicts and the Also included is this section is an update of the Criteria Manual, which is a complementary piece The packet includes ai red-lined version of the proposed Tree Ordinance as well as a clean copy  requirements that need to be met before demolition can occur.  to the Tree Ordianance.  oft the proposed amended Tree Ordinance.    CITY OF PINEY POINT VILLAGE  Summary of changes to the Piney Point' Tree Ordinance 2012.11.12  1. There have been conflicts with the Drainage Installations and trees that have not been addressed in the' Tree Ordinance. The changes in the' Tree Ordinance will properly and clearly address failures and accurately identify these conflicts. 2. Demolition Only of existing houses must be addressed by the' Tree Ordinance because several requirements must be met before the demolition can take place. 3. The section addressing the' Tree City USA requirements has been met. The wording is no  longer necessary.    ORDINANCE 2019.1.28 ORDINANCE 2012.11.12  AN ORDINANCE AMENDING SECTION 66, ARTICLE II, ENTITLED "TREES" OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, BY ADOPTING A NEW SECTION 66, ARTICLEI, IMPOSING NEW REQUIREMENTS FOR THE MAINTENANCE, PROTECTION, AND REMOVAL OF TREES, AND ESTABLISHING PENALTIES FOR THE VIOLATION OF SUCH REQUIREMENTS. BEITORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT Section 1. The Code of Ordinances of the City of Piney Point Village, Texas, is hereby  VILLAGE, TEXAS:  amended by deleting Chapter 66, Sections 66-31 through 66-83 and by substituting Inl lieu thereof the following new Sections to Chapter 66:  Index of Ordinance: Section 1. Article II. Trees Division 1 General Section 66-31. Purpose Section 66-32 Criteria Manual Section 66-33. Definitions Section 66-34. Qualified" Trees Division 2. Requirements for Compliance with Ordinance Section 66-40. Tree Survey Required Section 66-45. Treel Disposition Plan Required Section 66-46. Tree Disposition Permit Required Section 66-47. Replacement Treesl Required Section 66-48. Protection of Trees Remaining Section 66-49. Vegetative Management on City Right of Way Section 66-50. Removal of Infested Trees  Division 3. Administration: and Enforcement Section 66-81. Administration Section 66-82 Enforcement Section 66-83 Fees, Fines, and Penalties Section 66-84 Severability  Article II. Trees Division 1 General Section 66-31. Purpose.  Itist the purpose of this ordinance toy preserve the environmental, economic, health, and aesthetic value of our' Trees, which includes: reduction of air pollution by particulates, CO2, and other gases, returnofO,to the atmosphere, reduction of soil erosion and water runoff, climate control and resulting energy savings, acting as noise buffers and light shields, andi increasing property values; and to enhance the desirabilityof our city by requiring careful site planning and the protection of Trees during construction, controlling unnecessary Tree removal, requiring Tree replacement, prohibiting indiscriminate cutting or clearing of Trees, and encouraging the increase of our canopy cover while preserving owners' rights to utilize and  enjoy their property.    Section 66-32 Criteria Manual  The standards and methods used to apply and comply with the requirements of this Ordinance will be  found in the Criteria Manual on file at the City of Piney Point Village City Hall.  Section 66-33. Definitions.  The following words, terms and phrases, when used in this Chapter, shall have the meaning: Caliper - diameter of Replacement Trees measured 6" from ground level. equal in feet to the number of the Tree's trunk diameter in inches.  Critical Root Zone - the area withina ac concentric circle centered on the trunkl location, withac diameter  Crown - the Tree's branches and leaves.  Crown Clearance - the distance from the ground to the lower branches of the Tree. Diameter at Breast Height (DBH) - diameter of the Tree 4.5 ft above the ground. Drainage - Including but not only boxes, pipes, valves, inlets installed to prevent water. flowfrom Drip Line - a concentric circle reaching to the tips of the largest branches of the Tree. Fiscal Security - a cash deposit to secure the cost of replacement Trees as set out herein. Independent Forester- a Degreed Forester graduate of an accredited four-year College or  accumulating on adjoining lots.  University.  Lot- aj parcel of land defined in Chapter 74, Section 74-1.  Low Impact Activity - projects such including but not limited to walkways; small Structures such as pool motors and filters, and re-roofing of Structures, which will not have any significant adverse effect upon any Protected Tree orl RMD tree, as determined by anl Independent Forester approvedby Multiple-Trunk Tree - a' Tree with two or more trunks visibly connected above the ground. Qualified Tree - any Tree of a species that isi included in Section 66-34 hereof. Remodeling - alterations or modifications made to a Structure which would alter the footprint of Required Minimum Density (RMD) - one RMD Tree per 2000fPofLot: area. Replacement Tree - A Qualified' Tree of equal to or greater than 3" caliper. "good" by the Independent Forester's Report & the City Forester  the City Building Official.  said Structure.  RMD' Tree - any tree of greater than or equal to 3" DBHnamed in the Qualified' Treel List & rated as Public Right-of-Way (ROW) -t the surface, air space above the surface, and area below the surface of any street, highway, lane, path, alley,sidewalk, boulevard, drive, bridge, tunnel, easement, or similar Root Pruning -aclean cut between the undisturbed and disturbed: root zones within the Critical Root Zone of aTree; commonly done with a rock saw or similar equipment to minimize root damage. Shared Tree a' Tree the body of the trunk of which grows on the property line of different owners. Structure - anything constructed or erected that requires location on the ground, or is attached to something having al location on the ground, including but not limited to signs, fences, walls, water fountains, ponds, air-conditioning/heatingequipment, swimming pools, swimmingpool: motors and filters, gazebos, tennis/sports courts, driveways, walkways, poles, and buildings, whether of a  property dedicated to the public within the City.  Setback Lines Front, Side, Rear Yards as defined in Chapter 74-244 (c).  temporary or permanent nature.  2    Tree - as self-supporting woody plant with a single trunk, un-branched for several feet above the ground, supporting a definitely formed Crown and having a mature height of at least 20: feet. Tree Disposition Permit- aj permit issued by the City ofl Piney Point Village allowing removal of, or Tree Disposition Plan - A written plan prepared by an Independent Forester indicating how all Protected Trees and RMD' Trees and their Critical Root Zones onaLot, and alll Protected' Trees and RMD Trees located elsewhere, which have 30% or more of their Critical Root Zone in aLot, are to be protected pursuant to Section 66-481 hereof; and how replacement Trees and/or new' Trees are to Tree Survey - an on-the-ground survey of Protected Trees and RMD Trees on a Lot, showing the location, circumference, Crown Clearance, Crown area (DripLine), Critical Root Zone (CRZ), types (species); and the same information on any Protected' Tree or RMDTreel located elsewhere which  damage to, any Protected Tree or RMD Tree.  be maintained to encourage survival and sustained growth.  has 30 % or more ofits Crown or CRZ in such Lot.  Section 66-34. Qualified Trees  The list of Qualified Trees is found in the Criteria Manual Appendix A.  Division 2. Requirements for Compliance Section 66-40. Tree Survey Required  ATree Survey is required in conjunction with any activity covered in Section 66-45. Specifications for the Tree Survey are listed in the Criteria Manual Section 66-40.  Section 66-45. Tree Disposition Plan Required  The' Tree Disposition Plan shall include the' Tree Survey and additional specifications that are listed in the  Criteria Manual, Section 66-45.  Section 66-46. Tree Disposition Permit Required  A. Its shall be unlawful for any person to remove any Protected Tree or RMD Tree, or to damage or cause serious trauma to any Protected Tree or RMD Tree during any of the following activities, without having first obtained a Tree Disposition Permit, unless otherwise exempted by the 1.A A Shared' Tree requires the written consent of each owner before any action can take place. 2. Demolition/Remodeling/Drainage Installation/New Construction of any Structure requiring a  provisions of this Section.  Building Permit.  3. Tree Removal of Protected Trees or RMD Trees, unless:  Replacement Trees are provided to meet the Required Minimum Density as set out in  Section 66-47.  4. Drainage Installation Requirements  Approved Drainage Plans must be reviewed by the City Forester before drainage construction  may begin.  3    5. TrenchingBoring/Puning for Utility Installation or Maintenance.  Ifutilityinstallation: or maintenance by apublic utilityrequires trenching, boring, Root Pruning, or limb pruning, the owner and any public utility shall consult with the city to find least- damaging design alternatives such as trenching or boring where the minimum impacti is made on Trees, stacking underground utilities to reduce number of trenches required, and hand- digging trenches to avoid cutting large roots. Permits issued subsequent to these negotiations  shall be issued at no cost/reduced cost. - Demolition-Only Building Permit  Ifapermit is issuedj for demolition only(without, plans fori new construction of a singlej family dwelling having beena approved), a Tree Disposition. Permit shall bei issuedj ford onlys suchi trees shown on the Tree Disposition Plani that are necessary to be removedorpruned) for demolition tol be accomplished, as determined by the City Forester and the City Building Official.  B. Exemptions from Tree Disposition Permit Requirements  1.A Any utility installation or maintenance by a public utility or their authorized contractor on utility 2. Removal of all or part of a Tree(s) that has disrupted public utility service, the use of a public ROW, is dead, or is in imminent danger of causing harm to people or property. 3. Removal of any Qualified' Tree ofl less than 3" DBH, or of any' Treei notl listed as qualifiedwhichis  easements or public rights-of way.  not an RMD' Tree.  4. Low Impact Activity as defined under Section 66-32.  C.Transfer of permit  Ifthec owner ofa Tree Disposition Permit sells thej property associated with said permit, such permit, together with any related' Tree Survey and' Tree Disposition Plan, shall be transferred to any or all  subsequent owners, until the conditions oft the Permit are satisfied.  Section 66-47. Replacement Trees Required.  A. The methods for determining number, size, and location of Replacement Trees and time limit for B. Transfer of liability for survival of replacement Trees. Ift the owner of a' Tree Disposition Permit that involves Trees remaining on the property sells the property associated with said permit, liability for survival of remaining Protected' Trees and RMD' Trees shall transfer to any subsequent owners of the C.E Escrow/maintenance time period for determining survival ofr remaining Trees. The permittee shall post Fiscal Security (Escrow) in an amount equal to the cost of replacement Trees, plus 15% to cover  planting Replacement Trees are listed in the Criteria Manual, Section 66-47.  subject property until survival conditions are met.  4    administrative costs, together with all necessary rights of entry. The maintenance time period for  determining viability shall be one year from the time of planting.  Section 66-48. Protection of Remaining Trees A. Liability for survival of remaining trees  1. Qualified trees on site named in the Qualifies Tree List and rated as good by the Independent Forester's report and the City Forester count as part of the Required Minimum Density of trees. (RMD)  2. Transfer of liability for survival of remaining Trees. If the owner ofa Tree Disposition Permit that involves Trees remaining on the property sells the property associated with said permit, liability for survival of remaining Protected Trees and RMD Trees shall transfer to any subsequent owners of the subject property until survival conditions are met. 3. Escrow/maintenance time period for determining survival of remaining Trees. The permittee shall post Fiscal Security in an amount equal to the cost of replacement Trees, plus 15% to Section 66-49. Management of Vegetation located on Public Rights-of-Way or Other Public Property. A. Vegetation! located onl Public Right-of-Wayi isl hereby defined as trees, shrubs, bushes, and all other woody vegetation on land lying between the curb, pavement line, and the property lines ofe either side B. Thel Public Works Officer or his designee shall be responsible for the management of vegetation on public rights-of-way, including but notl limited to planting, pruning, maintaining, replacement, and removal of all trees located within the street rights-of-way. Its shall be unlawful for any other person toj perform any of the above actions or to damage or harms any vegetation on public rights-of-way  cover administrative costs, together with all necessary rights of entry.  of all public streets, public avenues, or public ways included within the City.  unless a permit is issued by the Public Works Officer or his designee.  ****The Public Works Officer or his designee shall develop the annual tree plan or update necessary to maintain The City of Piney Point Village's" Tree City USA status. Such Plan shall be subject to approval  by City Council. (REMOVE)  Section 66-50. Removal of Pine Trees infested with pine bark beetles  A.Infested Trees declared nuisance. Any Tree within the city limits that is infested with a class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles, as determined by a representative of the City or a Certified Forester, is declared to be a B.Abatement. It shall be unlawful for the owner of anyLot or parcel ofland within the cityt toj permit or maintain on any such Lot or parcel of land any' Tree infested with a class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles. It shall be the duty of the owner of any suchl Lot tor parcel ofl land upon whichi iss situateda7 Tree infested witha class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles to abate such infestation and public nuisance by the felling of such Tree to ground level and subsequent removal of all parts of the felled Tree from the City.  public nuisance.  5    C.Right of entry fori inspection.  1. The City building official and such other officers, employees and agents oft the City as may! be designated by the City building official are authorized and empowered to enter upon anyLotor parcel of land within the City during regular business hours for the purpose ofi inspecting any Tree situated thereon and may remove or cause tol be removedap portion oft thel bark to determine ifsuch' Treei is infested with a class of Engraver Beetles including but not limited to Southern Pinel Beetles, Ips, and Black' Turpentine Beetles. Before entering upon anyl Lot or parcel ofl land for such purpose, the City building official or other representative of the City shall make reasonable efforttocontact the owner of suchLot or parcel ofl land and advise such owner oft the purpose and approximate time of such proposed entry and inspection. If entry is refused or otherwise not permitted by the owner, then the City building official or other such officers, employees or agents of the City shall seek a warrant from a court of competentj jurisdiction to 2. Iffrom an examination of a' Tree or a bark sample removed from said' Tree by the City building official or other person designated by the City building official it is determined that the Tree isi infested with a class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles, the City building Official shall serve or cause to be served upon the owner of record of the Lot or parcel ofl land upon which such Tree is situated a written notice requiring such owner to comply with the provisions of this section. Such notice may be served inj person or by regular mail or by registered or certified mail, return receipt requested. Such owner shall comply with the provisions oft this section D.F Replacement Tree required. If the tree required to be removed is a Protected Tree or RMD Tree and if removal of such tree shall cause tree density on the Lot or parcel of land to be less than the Required Minimum Density, a replacement tree is required as provided under  enter the lot or parcel.  within ten days after receipt of such notice.  Section 66-47.  Division 3. Administration and Enforcement Section 66-81. Administration their designee(s).  This ordinance shall be administered by the Cityadministrator, City building official, and/or  A. Interaction with Other Ordinances  1. Conflicts with other regulations. In any case where another City Ordinance, rule, or regulation would require the removal, damage, or death of a Protected Tree or RMD Tree, under circumstances where this Chapter would prohibit such action, iti is the intent of the City Council that all ofthe applicable regulations, excluding the City'sZoning' Ordinance, shall bei read together and harmonized: sot that, ifreasonably practicable, thel Protected' Tree or RMDTreei is not removed, 2. In addition to the requirements of item Al above the Drainage installation would be. subject to revision and/or fines ifthere is failure to accurately identify the location and. size oft trees.  damaged, or killed.  6    Section 66-82. Enforcement  A. Upon observation ofa violation, the City building official or designee may:  1.1 Issue a citation  2. Stop the construction/demo/Remodeling or other job 3. Refuse to grant a Certificate of Occupancy  4. Require replacement of Trees as provided under Section 66-48.  B. Any person may report violations of this ordinance to the City administrator, City building  official, and/or their designee(s).  Section 66-83. Fees, Fines and Penalties.  A. Violation  Any person who shall violate any provision of this article shall be deemed guilty of a misdemeanor  and, upon conviction, shall be fined as provided this section.  1. Fees.  The City building official shall fix such fees for Tree Disposition Permits, Tree Surveys, and' Tree Disposition Plans issued under this section as shall be necessary to cover the costs of administering and enforcing this section. The building official may waive any fees provided that: (1) the lot owner has resided on her/his property for one year prior to the fee event, and (2) the property meets  the Required Minimum Density after the tree removal.  2. Penalties.  Anyperson who shall violate any provision of this Ordinance. shall be deemed guilty ofar misdemeanor and, upon conviction, shall be fined in an amount as provided by Section 1-11 oft the City's Code of Ordinances. Each day of violation shall constitute a separate offense. In addition to the above mentionedj fines, Drainage installation would be subject to revision ifthereis failure to accurately identify the location of trees as. specified on the Tree Survey.  3. All penalties collected by the Municipal Court of the City of Piney Point Village, Texas shall be depositedi lintoaspecial fund tol be utilized for education oft the public on the value ofTrees to our city, the purchase of Trees to be planted on City-owned property, and/or to defray administration and  enforcement expenses of this Ordinance.  Section 66-84. Severability  7    Int the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstances shall for any reason be adjudged invalid or heldunconstitutional. by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to bei invalid or unconstitutional; and the City Council oft the City of Pineyl Point Village, Texas, declares that it wouldhave passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or  unconstitutional, whether there be one or more parts. PASSED AND APPROVED this 28 day of January 2019.  SIGNED:  ATTEST:  Mark Kobelan, Mayor  Karen Farris, City Secretary  8    ORDINANCE 19.01.28.B  AN ORDINANCE AMENDING SECTION 66, ARTICLE II, ENTITLED "TREES" OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, BY ADOPTING A NEW SECTION 66, ARTICLE II, IMPOSING NEW REQUIREMENIS FOR THE MAINTENANCE, PROTECTION, AND REMOVAL OF TREES, AND ESTABLISHING PENALTIES FOR THE VIOLATION OF SUCH REQUIREMENTS. BEIT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT  VILLAGE, TEXAS:  Section 1. The Code ofOrdinances oft the City of Piney Point Village, Texas, is hereby  amended by deleting Chapter 66, Sections 66-31 through 66-83 and by substituting In lieu thereof the following new Sections to Chapter 66:  Index ofOrdinance: Section 1. Article II. Trees Division 1 General Section 66-31. Purpose Section 66-32 Criteria Manual Section 66-33. Definitions Section 66-34. Qualified Trees Division 2. Requirements for Compliance with Ordinance Section 66-40. Tree Survey Required Section 66-45. Treel Disposition Plan Required Section 66-46. Treel Disposition Permit Required Section 66-47. Replacement Trees Required Section 66-48. Protection ofTrees Remaining Section 66-49. Vegetative Management on City Right of Way Section 66-50. Removal of Infested Trees  Division 3. Administration and Enforcement Section 66-81. Administration Section 66-82 Enforcement Section 66-83 Fees, Fines, and Penalties Section 66-84 Severability  Article II. Trees Division 1 General Section 66-31. Purpose.  Itist thej purpose oft this ordinance toj preserve the environmental, economic, health, and aesthetic value of our Trees, which includes: reduction ofair pollution by particulates, CO2, and other gases, return ofO2to the atmosphere, reduction of soil erosion and water runoff, climate control and resulting energy savings, acting as noise buffers and light shields, andi increasing property values; and to enhance the desirabilityof our city by requiring careful site planning and the protection of Trees during construction, controlling unnecessary Tree removal, requiring Tree replacement, prohibiting indiscriminate cutting or clearing of Trees, and encouraging the increase of our canopy cover while preserving owners' rights to utilize and  enjoy their property.    Section 66-32 Criteria Manual  The standards and methods used to apply and comply with the requirements ofthis Ordinance will be  found in the Criteria Manual on file at the City of Piney Point Village City Hall.  Section 66-33. Definitions.  The following words, terms and phrases, when used in this Chapter, shall have the meaning: Caliper = diameter of Replacement Trees measured 6" from ground level. equal in feet to the number oft the Tree's trunk diameter ini inches.  Critical Root Zone -1 the area within a concentric circle centered ont the trunk location, witha a diameter  Crown - the Tree's branches and leaves.  Crown Clearance - the distance from the ground to the lower branches of the Tree. Diameter at Breast Height (DBH) - diameter ofthe" Tree 4.5 ft above the ground. Drainage - Including but not only boxes, pipes, valves, inlets installed to prevent water flow from Drip Line - a concentric circle reaching to the tips oft the largest branches of the Tree. Fiscal Security - a cash deposit to secure the cost of replacement Trees as set out herein. Independent Forester - a Degreed Forester graduate of an accredited four-year College or  accumulating on adjoining lots.  University.  Lot-ap parcel of land defined in Chapter 74, Section 74-1.  Low Impact Activity - projects such including but not limited to walkways; small Structures such as pool motors and filters, and re-roofing of Structures, which will not have any significant adverse effect upon any Protected' Tree or RMD tree, as determined by an Independent Forester approved by Multiple-Trunk Tree - a' Tree with two or more trunks visibly connected above the ground. Qualified Tree - any Tree ofas species that isi included in Section 66-34 hereof. Remodeling - alterations or modifications made to a Structure which would alter the footprint of Required Minimum Density (RMD) - one RMD Tree per 2000 ft2 ofLot area. Replacement Tree - A Qualified Tree of equal to or greater than 3" caliper. "good" by the Independent Forester's! Report & the City Forester  the City Building Official.  said Structure.  RMD Tree - any tree of greater than or equal to 3"] DBHnamed in the Qualified Treel List & rated as Public Right-of-Way (ROW) - the surface, air space above the surface, and area below the surface of any street, highway, lane, path, alley, sidewalk, boulevard, drive, bridge, tunnel, easement, or similar Root Pruning - a clean cut between the undisturbed and disturbed root: zones within the Critical Root Zone of aTree; commonly done with a rock saw or similar equipment to minimize root damage. Shared Tree - a' Tree the body oft the trunk of which grows on the property line of different owners. Structure - anything constructed or erected that requires location on the ground, or is attached to something having a location on the ground, including but not limited to signs, fences, walls, water fountains, ponds, airconditioninghcating equipment, swimmingpools; swimming gpoolr motors and filters, gazebos, tennis/sports courts, driveways, walkways, poles, and buildings, whether of a Tree - a self-supporting woody plant with a single trunk, un-branched for several feet above the ground, supporting a definitely formed Crown and having a mature height of at least 20 feet.  property dedicated to the public within the City.  Setback Lines - Front, Side, Rear Yards as defined in Chapter 74-244 (c).  temporary or permanent nature.  2    Tree Disposition Permit = aj permit issued by the City ofPiney Point Village allowing removal of, or Tree Disposition Plan = A written plan prepared by an Independent Forester indicating how all Protected Trees and RMD Trees and their Critical Root Zones ona aLot, and all Protected Trees and RMD Trees located elsewhere, which have 30% or more oft their Critical Root Zonei in al Lot, are to be protected pursuant to Section 66-48 hereof; and how replacement Trees and/or new" Trees are to Tree Survey - an on-the-ground survey of Protected Trees and RMD Trees on a Lot, showing the location, circumference, Crown Clearance, Crown area (Dripl Line), Critical Root Zone (CRZ), types (species); and the same information on anyl Protected' Tree orl RMD Treel located elsewhere which  damage to, any Protected Tree or RMD Tree.  bei maintained to encourage survival and sustained growth.  has 30 % or more ofits Crown or CRZ in such Lot.  Section 66-34. Qualified Trees  The list of Qualified Trees is found ini the Criteria Manual Appendix A.  Division 2. Requirements for Compliance Section 66-40. Tree Survey Required  A Tree Survey is required in conjunction with any activity covered in Section 66-45. Specifications for the Tree Survey are listed ini the Criteria Manual Section 66-40.  Section 66-45. Tree Disposition Plan Required  The Tree Disposition Plan shalli include the Tree Surveya and additional specifications that arel listed int the  Criteria Manual, Section 66-45.  Section 66-46. Tree Disposition Permit Required  A. Its shall be unlawful for any person to remove any Protected Tree or RMD Tree, or to damage or cause serious trauma to any Protected Tree or RMD Tree during any oft the following activities, without having first obtained a Tree Disposition Permit, unless otherwise exempted by the 1. A Shared Tree requires the written consent of each owner before any action can take place. 2. Demolition/kemodemodeling/Drainage Installation/New, Construction of any Structure requiring a  provisions oft this Section.  Building Permit.  3. Tree Removal of Protected Trees or RMD Trees, unless:  Replacement Trees are provided to meet the Required Minimum Density as set out in  Section 66-47.  4. Drainage Installation Requirements:  Approved Drainage Plans must be reviewed by the City Forester before drainage construction  may begin.  5. TrenchingBoringPuming for Utility Installation orl Maintenance.  3    Ifutilityinstallation: or maintenance byapublic utility requires trenching, boring, Root Pruning, or limb pruning, the owner and any public utility shall consult with the city to find least- damaging design alternatives such as trenching or boring where the minimum impact is made on Trees, stacking underground utilities to reduce number of trenches required, and hand- digging trenches to avoid cutting large roots. Permits issued subsequent to these negotiations  shall be issued at no cost/reduced cost. 6. Demolition-Only Building Permit  Ifaj permit isi issued for demolition only (without plans for new construction ofas single family dwelling having been approved), a' Treel Disposition Permit shall bei issued for only such trees shown ont the' Treel Disposition Plant that are necessary tol bei removed or pruned for demolition tol be accomplished, as determined by the City Forester and the City Building Official.  B. Exemptions from Tree Disposition Permit Requirements  1.A Any utility installation or maintenance by aj public utility or their authorized contractor on utility 2. Removal of all or part of a Tree(s) that has disrupted public utility service, the use of a public ROW, is dead, or isi in imminent danger of causing harm to people or property. 3. Removal ofany Qualified Tree ofless than 3"DBH,0 orofany Treer not listed as qualified whichis  easements or public rights-ofway.  not an RMD Tree.  4. Low Impact Activity as defined under Section 66-32.  C. Transfer of permit  Ifthe owner ofa Tree Disposition Permit sells thej property associated with said permit, such] permit, together with any related Tree Survey and Tree Disposition Plan, shall be transferred to any or all  subsequent owners, until the conditions oft the Permit are satisfied.  Section 66-47. Replacement Trees Required.  A. The methods for determining number, size, and location of Replacement Trees and time limit for B. Transfer ofliability for survival ofr replacement Trees. Ifthe owner ofa Tree. Disposition Permit that involves Trees remaining on the property sells the property associated with said permit, liability for survival ofremaining Protected Trees and RMD Trees shall transfer to any subsequent owners oft the C. Escrow/maintenance time period for determining survival lofremaining Trees. Thej permittee shall post Fiscal Security (Escrow) in an amount equal to the cost of replacement Trees, plus 15% to cover administrative costs, together with all necessary rights of entry. The maintenance time period for  planting Replacement Trees are listed in the Criteria Manual, Section 66-47.  subject property until survival conditions are met.  determining viability shall be one year from the time of planting.  4    Section 66-48. Protection of] Remaining Trees A. Liability for survival of remaining trees  1. Qualified trees on site named in the Qualifies Tree List and rated as good by the Independent Forester's report and the City Forester count as part oft the Required Minimum Density of trees. (RMD)  2. Transfer of liability for survival of remaining Trees. Ifthe owner ofa Tree Disposition Permit that involves Trees remaining on the property sells the property associated with said permit, liability for survival of remaining Protected Trees and RMD Trees shall transfer to any subsequent owners of the subject property until survival conditions are met. 3. Escrow/maintenance time period for determining survival ofr remaining Trees. The permittee shall post Fiscal Security in an amount equal to the cost of replacement Trees, plus 15%1 to Section 66-49. Management of Vegetation located on Public Rights-of-Way or Other Public Property. A. Vegetation located on Public Right-of-Way is hereby defined as trees, shrubs, bushes, and all other woody vegetation on land lying between the curb, pavement line, and thej property linesofeitherside B. The Public Works Officer or his designee shall bei responsible for the management of vegetation on public rights-of-way, including but not limited toj planting, pruning, maintaining, replacement, and removal ofall trees located within the: street rights-of-way. Its shall be unlawful for any other person toj perform any of the above actions or to damage or harms any vegetation on public rights-of-way  cover administrative costs, together with all necessary rights of entry.  ofall public streets, public avenues, or public ways included within the City.  unless aj permit is issued by the Public Works Officer or his designee. Section 66-50. Removal of] Pine Trees infested with pine bark beetles  A.Infested Trees declared nuisance. Any Tree within the city limits that is infested with a class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles, as determined by a representative of the City or a Certified Forester, is declared to be a B.Abatement. It shall be unlawful for the owner ofa any Lot or parcel ofland within the city to permit or maintain on any such Lot or parcel of land any Tree infested with a class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles. Its shall be the duty ofthe ownerofany such Lot or parcel ofland upon whichi is situateda Treei infested witha class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles to abate such infestation and public nuisance by the felling of such Tree to ground level and subsequent removal ofall parts ofthe felled Tree from the City.  public nuisance.  C.Right of entry for inspection.  1. The City building official and such other officers, employees and agents of the City as may be designated by the City building official are authorized and empowered to enter upon anyl Lotor parcel ofl land within the City during regular business hours for the purpose ofi inspecting any Tree: situated thereon and may remove or cause to be removed aj portion ofthel bark to determine ifsuch Tree is infested with a class of] Engraver Beetles including but not limited to Southern  5    Pine Beetles, Ips, and] Black' Turpentine Beetles. Before entering upon anyl Lot or parcel ofland for such purpose, the City building official or other representative of the City shall make reasonable effortto contact the owner ofsuch] Lot or parcel ofland and advise such owner ofthe purpose and approximate time of such proposed entry and inspection. If entry is refused or otherwise not permitted by the owner, then the City building official or other such officers, employees or agents of the City shall seek a warrant from a court of competent jurisdiction to 2. Iffrom an examination of a Tree or al bark sample removed from said Tree by the City building official or other person designated by the City building official it is determined that the Tree is infested with a class of Engraver Beetles including but not limited to Southern Pine Beetles, Ips, and Black Turpentine Beetles, the City building Official shall serve or cause to be served upon the owner of record oft the Lot or parcel ofl land upon which such Tree is situated a written notice requiring such owner to comply with the provisions oft this section. Such notice may be served inj person or by regular mail or by registered or certified mail, return receipt requested. Such owner shall comply with the provisions oft this section D. Replacement Tree: required. Ifthe tree required tol be removed is a Protected Tree or RMD Tree and ifremoval of such tree shall cause tree density on the Lot or parcel ofland tol be less than the Required Minimum Density, ai replacement tree is required as provided under  enter the lot or parcel.  within ten days after receipt ofs such notice.  Section 66-47.  Division 3. Administration and Enforcement Section 66-81. Administration  This ordinance shall be administered by the City administrator, City building official, and/or  their designee(s).  A. Interaction with Other Ordinances  1. Conflicts with other regulations. In any case where another City Ordinance, rule, or regulation would require the removal, damage, or death of a Protected Tree or RMD Tree, under circumstances where this Chapter would prohibit such action, it is the intent oft the City Council that all ofthe applicable regulations, excluding the City'sZoning Ordinance, shalll ber read together and harmonized so that, freasomablypracticable, thel ProtectedTecorkMD: Treeisnotremoved, 2. In addition to the requirements ofitem A.1. above the Drainage installation would be subject to revision and/or fines if there is failure to accurately identify the location and size oftrees.  damaged, or killed.  Section 66-82. Enforcement  A. Upon observation ofa violation, the City building official or designee may:  1. Issue a citation  6    2. Stop the construction/demo/Remodeling or other job 3. Refuse to grant a Certificate of Occupancy  4. Require replacement ofTrees as provided under Section 66-48.  B. Any person may report violations of this ordinance to the City administrator, City building  official, and/or their designee(s).  Section 66-83. Fees, Fines and Penalties.  A. Violation  Any person who shall violate any provision of this article shall be deemed guilty ofamisdemeanor  and, upon conviction, shall be fined as provided this section.  1. Fees.  The City building official shall fix such fees for Tree Disposition Permits, Tree Surveys, and Tree Disposition Plans issued under this section as shall be necessary to cover the costs of administering and enforcing this section. The building official may waive any fees provided that: (1) the lot owner has resided on her/his property for one year prior to the fee event, and (2) the property meets  the Required Minimum Density after the tree removal.  2. Penalties.  Any person who shall violate any provision ofthis Ordinance shall be deemed guilyofamisdemeanor: and, upon conviction, shall be finedi in an amount as provided by Section 1-11 ofthe City's Code of Ordinances. Each day of violation shall constitute a separate offense. In addition tot the above mentioned fines, Drainage installation would be subject to revisioni iftherei is failure to accurately identify the location oft trees as specified on the Tree Survey.  3. All penalties collected by the Municipal Court of the City of Piney Point Village, Texas shall be depositedintoas special fund tol be utilized for education ofthe public ont the value ofTrees to our city, the purchase of Trees to be planted on City-owned property, and/or to defray administration and  enforcement expenses of this Ordinance.  Section 66-84. Severability  In the event any clause, phrase, provision, sentence, or part oft this Ordinance or the application ofthe same to any person or circumstances shall fora any reason be adjudged invalid orheld unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereofo other than the part declared to be invalid or unconstitutional; and the City Council ofthe CityofPiney Point Village, Texas, declares thati it would have passed eacha and every part of the same notwithstanding the omission of any such part thus declared to be invalid or  unconstitutional, whether there be one or more parts.  7    PASSED AND APPROVED this 28th day of January 2019.  SIGNED:  ATTEST:  Mark Kobelan, Mayor  Karen Farris, City Secretary  8    SECTION 66.32 CRITERIA MANUAL City OF Piney Point, Texas TABLE OF CONTENTS  66.40' TREE DATA FOR ON SITE TREE: SURVEY REQUIRED SPECIFICATION: FOR' TREE: SURVEY  1. Tree Location 2. Tree Marking 3. Diameter Measurements 4. Tree Type (Species) 5. Critical Root Zone, Crown 6. Tree Condition  66.45 SPECIFICATIONS FOR' TREE DISPOSITION PLANI REPORT REQUIRED DATAI FOR SUBMITTING A TREE: DISPOSITION PLAN  1. Tree Trunk Location on Site Plan 2. Critiçal Root Zone (CRZ); Crown, Protected Trees 3. Tree Sizes and Species Identification 4. Tree Protection! Fencing 1.F Required Minimum Density 2. Explanation oft the 25%1 Rule 3. Replacement' Tree Specifications 4. Time Limit planting Replacement Trees 5. Transfer Liability for Replacement Trees 6. Warranty for Replacement Trees  66.47 REPLACEMENT TREES  REQUIREMENTS FOR TREE REPLACEMENT  66.48 PROTECTION OF' TREESI REMAINING SPECIFICATIONS FOR TREE PROTECTION A. REQUIRED ACTIVITIES  1.Tree! Protection Fence Specifications 2. Signage Specifications 3. Mulch 4.T Trunk Protection 5. Construction Pruning 6. Watering during and after construction 7.I Design Constraints 1.1 Material Storage 2.1 Equipment cleaning/liquid disposal 3.7 Tree. Attachments 4. Vehicular traffic 5.Trash 6.Removal ofTree Protection Fencing  B. PROHIBITED ACTIVITIES  APPENDIX A: QUALITY TREEI LIST IMPORTANTI NOTICE  APPENDIX B: WARNING SIGNI FOR' TREEI PROTECTION FENCES  This manuali is tol be used andi interpreted in accordance with the City's Ordinance on urban forest preservation and enhancement. Unless the context indicates that another meaningi isi intended, terms usedi in this manual have  the same meanings asi ins said Ordinance.  1    SECTION66.40: ONSITE1 TREE SURVEY: STANDARDS  REQUIRED DATA FOR TREE SURVEY  The Tree Disposition Plan must be prepared and signed by an Independent Degreed Required Tree Data for a' Tree Disposition Plan must be obtained from an on-the- ground survey. The Tree Disposition Plan must include tree locations, trunk diameters, types (species), and crown area (Critical Root Zone), as explained below: ***Only trees species 3" or greater named in the Quality Tree List may be counted in the required minimum density of trees (RMD) for the square footage of the  Forester.  property. 1. Location  A. Tree Surveys must be accurate to comply with the City Tree Ordinance, B. Trees on City easements adjoining the site must included in the tree survey. C.T Trees on adjoining properties located within 10 feet and/or 30% oft the tree root Trees must be taped & numbered on site. Orange plastic tape placed around the trunk for Each tree identified must have the same number on the tree. survey, site plan, drainage Tree identification & tree numbers must be maintained throughout construction. Diameter measurement shall be the distance around the perimeter oft the tree trunk as measured four and one-half feet (4.5') above the ground using an ordinary measuring tape, ifa diameter tape is not available. For multiple-trunk trees, the trunk diameter is deemed tol be equal to the diameter of the largest trunk plus half the diameter of each additional trunk. Measurements should be accurate to the nearest 2 inches. For conversion from circumference to diameter can be divided by 3.142.  Drainage, and other Construction Specifications. zone impacted must be included in the tree survey.  2. Tree Identification on Site  removal. Green plastic tape placed around the trunk for protection.  plan, & Independent Forester's Report. 3. Diameter Measurements  4. Tree Type (Species)  Tree types should be accurate to the species level be listed by both common names and The Critical Root Zone (CRZ) means, for any given tree, the area within a circle centered on the trunk location. The CRZ is calculated in feet to the number of inches of the tree Example: A 20" diameter tree would have a 20 foot Critical Root Zone. The Critical Root Zone and crown information is useful in assessing the impact of The degreed Forester hired to do the survey and tree disposition plan must detail the condition oft the trees surveyed in the report submitted. The ratings noted as "good",  botanical names (e.g. Post Oak or Quercus stellata.)  5. Critical Root Zone; Crown trunk diameter measured at DBH. projected construction. 6. Condition  "fair, and "poor". Trees rated as poor do not count in the RMD.  2    SECTION66-5:SPECIEICATIONS FOR TREE: DISPOSITIONPLANREPORT The standard tree graphics discussed below are important to provide consistent  REQUIRMENIS FOR TREE: DISPOSITION PLAN REPORT information in the most useful format for an efficient plan review.  1. Trunk Location ground level. site.  A. The trunk location on the plan must represent the center of the tree trunk at B. The tree located on the site plan must be numbered as same tree number on  2. Critical Root Zone (CRZ); Crown; Retained Trees  A. Trunk locations of trees proposed to remain are to be represented by solid circle or green dots, while trees proposed to be removed are to be represented by "x" or orange B. The critical root zone should be indicated by a circle centered on the trunk. A. Tree diameters and species must also be shown in the plan. For sites with al large number of trees, this data should be shown in a legend or excel format referenced bya tree number adjacent to each trunk location. Legends can be useful because they allow for the presentation of other data such as species, size, crown configuration & condition,  dots.  3. Tree Sizes and Species Identification  etc.  4. Tree Protection Fencing submitted with the tree disposition plan.  A. Tree Protection Fencing must be drawn on the site plan and lor survey B. Approved Tree Protection Sign must be posted on the Tree Protection Fence. C.Ac copy oft the Tree Protection Sign is found in Appendix B. SECTION66-47: TREE REPLACEMENT SPECIRICATIONS A. TREE REPLACEMENT REQUIREMENIS 1.F Required Minimum Density (RMD) specifications:  One (1) tree equal or greater than 3"DBH (Diameter at Breast Height) per 2. Required 25% rule. 25% of the RMD trees must be located 20 feet or more: from the perimeter of the property. 3. Replacement Tree is a 3" caliper tree from the Quality Tree List (Appendix A), measured 6" from ground level.  2000 Square Feet of lot area.  4.Liability for replacement trees to be counted in RMD will transfer with change in 5.1 Replacement tree(s) must be planted before Certificate of Occupancy is issued. 6. Replacement tree(s) must survive for one year starting from Certificate of Occupancy.  ownership of the property.  3    SECTION 66-48: PROTECTION OF REMAINING' TREES A. SPECIFICATION FOR TREE PROTECTION  1.The' Tree Protection Fencing must be chain link at least 4 feet high with posts (metal 2. The Tree Protection fence should encompass as much of the drip-line as possible. 3. Two signs must be posted on site on the tree protection fencing - generally one sign in 4. Mulch - at least 6 inches of organic wood chip covered by 34" plywood where soil compaction could occur in the critical root zone that can not bej protected by fencing. 5. Trunk Protection - Areas where fencing can not be placed-tree trunks may be protected by wood slats (at least 8 high) loosely wrapped with wire. (no nails) 6. Construction Pruning - Branches low over construction sight may be pruned in 7. Watering is mandatory during and after construction - Supplemental watering during 8. Design Constraints - minimum encroachment in to critical root zone oft tree.  or wood) no more than 6 feet apart.  the front and one sign in the back. (Appendix C)  accordance to National Association of Arborists Standards.  drought, low rainfall, high temperatures.  a. Drainage Plans: Change in Grade procedures one-half the radius of the critical root zone (CRZ) to the protected tree on lot or adjacent lot.  (1) No cut orj fill of the ambient grade greater than 2" and covers no more than (2) Construction activity causes standing water or wet soil conditions detrimental b. IfTrenching is the only option the following procedures must be adhered: (1) Root Prune at least two weeks prior to any trenching (a) Root Prune means to clean cut the tree roots and not leave them shredded. (b) The Trench should be back filled within 24 hours afteri it is dug. (c) Irrigation systems: Designs should avoid digging inside critical root (d) Paving & Impervious Materials: A maximum of 25% oft the Critical Root (2) Root Prune shall be done 6" to 1' from the proposed construction and shall (3) Aj plastic vapor barrier of construction grade shall be installed between the (4). A root remediation schedule shall be included in the Tree Disposition Plan.  zones. "Hand Dig" means to cut no roots larger than one inch. All irrigation systems should be installed in tree root zones using the "Hand Dig" method. Zone of a Protected Tree may be covered with impenetrable material, such as but not limited to concrete, tar, & asphalt. The following procedures must be adhered to:  take place at least 2 weeks prior to the cut.  roots and the impervious material to inhibit leaching ofl lime into the soil.  B. PROHIBITED ACTIVITIES  1.N Material Storage. No construction or waste materials shall be placed within the limits 2. Equipment cleaning/liquid disposal. No equipment shall be cleaned or liquids deposited within the Critical Root Zone of a Protected Tree. This includes but is not limited to: paint, oil, solvents, asphalt, concrete, lime, mortar, & other materials.  of the Critical Root Zones of any Protected Tree.  4    3. Tree Attachments. No signs, wires, nails, shall be attached tol Protected Trees, unless 4. Vehicular Traffic. No vehicle or any construction equipment may be stored or parked in the Critical Root Zone of al Protected Tree unless specified in the Tree Disposition 5. Trash. Throwing trash inside the Tree Protection Fencing area is prohibited. 6.F Removal of Tree Protection Fences. No Tree Protection Fencing may be altered or removed without permission from the City of Piney Point Village. 7. Tree Protection Fences must be removed ift there is no construction activity after six (6) months from the issuance of the Building Permit. C.DEVIATIONS FROM THE CRITERIA MANUAL:  approved in the Tree Disposition Plan.  Plan.  These criteria represent minimum standards for determining whether or not a tree is "preserved." Greater impacts may be allowed, provided that all design alternatives have been proven unfeasible and that some acceptable form of mitigation such as a remedial care program is negotiated. Conversely, some cases may require that a larger area of root area be preserved to increase the survival potential of particularly valuable trees. These design criteria are enforced in the field as well as on the plan. Plan adjustments made during construction must be reviewed and approved by the City's Urban Forester  prior to the adjustments being made.  5    APPENDIX A: QUALIFIED TREE LIST REPLACEMENT TREES: Minimum Criteria for Replacement Trees  Caliper of at least three (3) inches measured six (6) inches above grade  Section 66-33 Qualified Trees  Large Trees: Ash, Green Ash, White Cedar, Eastern Red Cypress, Bald Cypress, Montezuma Elm, Cedar Elm, Lacebark Elm, Winged Hickory Magnolia Maple, Drummond Red Maple, Japanese Maple, Trident Gingko, male Oak, Bur Oak, Chinkapin Oak, Laurel Oak, Live Oak, Nuttall Oak, Mexican White Oak, Post Oak, Overcup Oak, Shumard Oak, Swamp Chestnut Oak, Water Oak, White  Pecan Pine, Loblolly Sycamore Walnut, Black  Small Trees Birch, River Buckeye, Mexican Holly, Eagleston Holly, East Palatka Holly, Savannah Fringe Tree Laurel, Cherry Laurel, Texas Mountain Pistache, Chinese Plum, Mexican Redbud, Eastern Yew, Japanese (single stem)  6    APPENDIX B  WARNING SIGN REQUIRED FOR TREE PROTECTION FENCING  SIGN SIZE 12"X1 18" TREE: PROTECTION FENCING  Required by Code of Ordinances City ofl Piney Point Village DO NOT REMOVE FENCE OR SIGN! FINE UPTO$500. JOB MAY BE SHUT DOWN  CERCAS PARA PROTECCION de ARBOLES  Requirido por el Codigo de Ordenanzas de la Ciudad de Piney Point Village  NO QUITARLA CERCA O' EL ROTULO!  MULTA DE HASTA $500. ELTRABAJO PUEDE SER CLAUSURADO  7    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator AY  MEETING DATE: January 28, 2019  SUBJECT: Update to the City's Drainage Criteria  Agenda Item: 7  This agenda item calls for the City Council to consider updates to four supplementary items to  the City's Drainage Ordinance. New Construction and Partial Construction  Changes include: properties  1. Removal of existing trees must be included in drainage plan 3. Driveway must be ai minimum of3' from property lines 4. Engineer shall provide drainage area calculations  2. Topographical survey must include features in the right-of-way in front of adjacent  5. Driveway culverts must have minimum cover of3 3" between top of pipe and bottom 6. Hand dug excavation in the drip lines of trees 20 inches in diameter or more 7. Building in the floodplain must include certificate of elevation 8. No drainage pipes within the drip line of trees partially or completely located on  ofpavement  adjacent property Changes include:  Temporary Drainage Plan During Construction  1. Temporary Drainage Plan shall demonstrate the positive drainage will occur on lot 2. Removal of existing trees must be indicated on the drainage plan 3. Topographical survey must include features in the right-of-way in front of adjacent 4. When a Temporary Drainage Plan will include ai retaining wall, a detail of the wall  properties  will be required in the plans  5. Engineer shall provide drainage area calculations 6. Drainage pipes to be sloped to achieve a velocity of 3ft/second 8. Drainage grates a minimum of 12" X 12" along main line pipe 9. Erosion control system required at the outfall oft the force discharge 10. Drainage system must include a clean-out, inlet orj junction box at every bend  7. Culverts shall be able to convey a City of Houston 2-Year Design Storm, minimum  culvert size of24"    11.Ini floodplain, the surveyor or engineer must delineate the limits oft the floodplain and 12. When building in floodplain plans must demonstrate no net fill within the 100 year 13. No drainage pipes within the drip line oftrees partially or completely located on  floodway  flood plain below the base flood elevation  adjaçent property  New Pool Construction  1. Removal of existing trees must be included in drainage plan 2. Engineer shall provide drainage area calculations flood plain below the base flood elevation  3. Hand dug excavation in the drip lines oft trees 20 inches in diameter or more 4. When building in floodplain plans must demonstrate no net fill within the 100 year    CITY OF PINEY POINT VILLAGE  NEW CONSTRUCTION  Address of Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1. AT Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary plan. 2.1 The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. The Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal of any 5. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of grates). 6. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by Engineer. 7. When al Drainage plan is to incorporate a retaining wall, a detail of the retaining wall will be 8. All driveways must be a minimum of3-feet from the property line at the side yard to allow  driveways, decks, etc.).  existing trees must be indicated on the drainage plan.  required on the submitted plans. for drainage or grading.    9. Engineer shall provide drainage area calculations for a City of Houston 2-Year Design Storm that are to bei included on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C=0.6la +0.2. (la =i impervious area/total  area) and must not be less than 0.40.  10. All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec.  11. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter ofthe property. 12. Outfall flow line elevations and flow line of existing system shall be shown where proposed 13. Culverts shall be able to convey a City of Houston 2- Year Design Storm for all affected 14.A All driveway culverts shall have a minimum cover of 3-inches between top of pipe and 15. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure that all runoff produced in a City of Houston 2 year storm will drain into the street, ditch, storm sewer system, or a recorded 16. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales 17. Note on plan "Any areas of grass within the City'sr right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 18. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to ors superior to existing material, and be installed in a manner acceptable to the City". 19. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjatcent/neighboring properties during a City ofHouston 2 year design storm". 20. Note "Reinforced Filter-Fabric Fences may not be taken down until the builder receives 21. Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted 22. Note on plan "Any excavation int the drip-line oft trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter are permitted to be  tie-in occurs.  area. The min. culvert size shall be 24" diameter.  bottom of pavement.  drainage easement.  will not be allowed to be used as sediment control devices.  removed."  approval from the City".  plans must be signed and sealed by the builder's Engineer".    cut for construction oft the drainage system."  23. Ifs storm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of12", x 12"a along main line pipe. 24. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office and approved by 25. All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City's existing storm system and/or infrastructure. 26. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 27. An erosion control system shall be required at the outfall of the force discharge (Concrete 28. Drainage system must include a clean-out, inlet or junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into the 29. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and curb. 30. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City of Houston Type A Inlet.  the City).  apron, rip rap, etc.). main system.  31. Provide tie-in detail if using existing City inlet. int the permanent or temporary drainage plan.  32. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu ofinlets 33. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City fori information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 34. Submitted plans shall be drawn to an engineer's scale and not to an architect'ss scale. 35. All plans need to be oriented with North directed to the top or right of the page. 36. If roof drains are to be tied into the drainage system they must be shown in the drainage 37. Roof drain tie-ins as a minimum shall be as follows: I per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part of the permanent  plan.  drainage plan.    38. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris  County Flood Control District.  39. When building in the floodplain, plans must include a certificate of elevation. 40. When building in the floodplain, plans must include cut and fill calculations to demonstrate nor net fill within the 100-year floodplain below thel Base Flood Elevation. 41. Plans must have all Memorial Villages Water Authority utilities show in the Right-of-Way 42. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to ab building permit being issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by 43. Sump pumps proposed on temporary drainage plans must be completely installed and 44. Finished floor elevation must be 12" above the nearest sanitary sewer manhole lid elevation. 45. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called out on the drainage 46.N No drainage pipes shall be proposed within the drip-line of any trees that are either partially 47. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.). 48. Drainage plans must show all sanitary sewer clean outs on the property.  MVWA.  operable at the time of construction.  Elevation of nearest sanitary sewer manhole lid must be provided.  plan.  orco completely located on an adjacent property.    CITY OF PINEY POINT VILLAGE  Partial Construction  Drainage Plans Address of Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1. AT Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary plan. 2. Thel Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. Thel Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal of any 5. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of grates). 6. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer oft the State ofTexas. The plans shall be sealed and signed by Engineer. 7. When a Drainage plan is toi incorporate ai retaining wall, a detail of the retaining wall will be 8. All driveways must be a minimum of 3-feet from the property line at the side yard to allow  driveways, decks, etc.).  existing trees must bei indicated on the drainage plan.  required on the submitted plans. for drainage or grading.    9. Engineer shall provide drainage area calculations for a City of Houston 2-Year Design Storm that are to be included on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C=0.6la +0.2. (la = impervious area/total  area) and must not be less than 0.40.  10. All proposed drainage pipes shall bes sloped to achieve a velocity of 3ft/sec.  11. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter oft the property. 12. Outfall flow line elevations and flow line of existing system shall bes shown where proposed 13. Culverts shall be able to convey a City of Houston 2- Year Design Storm for all affected 14. All driveway culverts shall have a minimum cover of 3-inches between top of pipe and 15. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure that all runoff produced in a City of Houston 2 year storm will drain into the street, ditch, storm sewer system, or a recorded 16. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales 17. Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 18. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to ors superior to existing material, and bei installed in a manner acceptable to the City". 19.1 Note "The Contractor shall maintain drainage during construction as to not adversely impact adacent/metghboring properties during a City of Houston 2 year design storm". 20. Note "Reinforced Filter-Fabric Fences may not be taken down until the builder receives 21. Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted 22. Note on plan "Any excavation in the drip-line of trees 20i inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter are permitted to be  tie-in occurs.  area. The min. culvert size shall be 24" diameter.  bottom of pavement.  drainage easement.  will not be allowed to be used as sediment control devices.  removed."  approval from the City".  plans must be signed and sealed by the builder's Engineer".    cut for construction of the drainage system."  23. If storm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of 12"x 12" along main line pipe. 24. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office and approved by 25. All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized so as to not negatively impact the City's existing storm system and/or infrastructure. 26. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.). 27. An erosion control system shall be required at the outfall of the force discharge (Concrete 28. Drainage system must include a clean-out, inlet or junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into the 29. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and curb. 30. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the: saddle inlet with a City ofl Houston Type A Inlet.  the City).  apron, rip rap, etc.). main system.  31. Provide tie-in detail ifusing existing City inlet. int the permanent or temporary drainage plan.  32. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu ofinlets 33. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City for information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 34. Submitted plans shall be drawn to an engineer'ss scale and not to an architect's scale. 35. All plans need to be oriented with North directed to the top or right of the page.  36. If roof drains are to be tied into the drainage system they must be shown in the drainage 37. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part of the permanent  plan.  drainage plan.    38. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris  County Flood Control District.  39. When building int the floodplain, plans musti include a certificate of elevation. 40. When building in the floodplain, plans must include cut and fill calculations to demonstrate no net fill within the 100-year floodplain below the Base Flood Elevation. 41. Plans must have all Memorial Villages Water Authority utilities show in the Right-of-Way 42. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to ab building permit being issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by 43. Sump pumps proposed on temporary drainage plans must be completely installed and 44. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called out on the drainage 45.No drainage pipes shall be proposed within the drip-line of any trees that are either partially 46. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.). 47. Drainage plans must show all sanitary sewer clean outs on the property.  MVWA.  operable at the time of construction.  plan.  orcompletely located on an adjacent property.    CITY OF PINEY POINT VILLAGE  TEMPORARY DRAINAGEPLANI DURING CONSTRUCTION: PLAN REQUIREMENTS 1. The Temporary Drainage Plan shall demonstrate that positive drainage will occur on the lot. 2. The Temporary Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations ofa all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum oftwenty-five foot (25') spacing covering the lot, including shot on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, driveways, 3. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal ofa any existing 4. The topographical survey must also include features in the right-of-way in front of adjacent properties including ditch flow line and top of bank elevations and storm sewer elevations (driveway culvert flow lines, storm sewer flow lines, inlet top of grates). 5. The Drainage Plan shall be prepared under the supervision ofa Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by Engineer. 5. When a Temporary Drainage Plan is to incorporate a retaining wall, a detail of the retaining 7. Drainage oft the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary toi insure that all runoff produced in a City ofHouston 2 year storm will drain into the street, ditch, storm sewer: system, or ai recorded drainage 8. Engineer shall provide drainage area calculations for a City ofH Houston 2-Year Design Storm that are to be included on the submitted plans. The runoffo coefficient (C-value) used must be calculated using the following equation: C=0.6la + 0.2.(la = impervious area/total area) and  decks, etc.).  trees must be indicated on the drainage plan.  wall will be required on the submitted plans.  easement.  must not be less than 0.40.  9. All proposed drainage pipes shall be sloped to achieve a velocity of 3ft/sec.  10. Outfall flow line elevations and flow line ofe existing system shall be shown where proposed 11. Culverts shall be able to convey a City of Houston 2- Year Design Storm for all affected area. 12. All driveway culverts shall have a minimum cover of3-inches between top of pipe and  tie-in occurs.  The min. culvert size shall be 24" diameter.  bottom of pavement.    13. Drainage of the lot may be obtained bys surface or sub-surface means, or a combination oft the two, as is appropriate and necessary toi insure that all runoff produced in a City ofHouston 2 year storm will drain into the street, ditch, storm sewer system, or a recorded drainage 14.N No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office). 15. Submitted plans shall be drawn to an engineer's scale and not to an architect's scale. 16. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter of the property. 17. The Contractor shall be responsible fori implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales will not be 18. All plans need to be oriented with North directed to the top or right of the page. 19. Note on plan "Any areas ofg grass within the City'sright of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 20. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to ors superior to existing material, and bei installed in a manner acceptable to the City". 21. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent /neighboring properties during a City ofHouston 2 year design storm". 22. Note "Reinforce Filter-Fabric Fences may not be taken down until the builder receives 23. Note on plan "Any excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than li inch in diameter are permitted to be cut 24.1 If storm sewer pipes are proposed in the temporary drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of1 12" X 12" along main 25.A All temporary drainage systems that require a sump pump system must include a sump detail with aj properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be of a size to pump the storm itself and the pumping system shall be sized sO as_to not negatively impact the City's existing storm system and/ori infrastructure. 26. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main ist not allowed to discharge into the overflow pipe at any point.). 27. An erosion control system shall be required at the outfall of the force discharge (Concrete  easement.  allowed to be used as sediment control devices.  removed."  approval from the City".  for construction of the drainage system."  line pipe.  apron.riprap.etc)!    28. Drainage system must include a clean-out, inlet or junction box at every bend so as to provide access for maintenance; the only exception may be where roof drains tie into the main 29. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and curb. 30. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddlei inlet with a City of Houston Type A Inlet.  system.  31. Provide tie-in detail ifusing existing City inlet.  32. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City for information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 33. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris 34. When building in the floodplain, plans must include cut and fill calculations to demonstrate no net fill within the 100-year floodplain below the Base Flood Elevation. 35. Plans must have all Memorial Villages Water Authority utilities show in the Right-of-Way 36. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior toa building permit being issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by 37. Sump pumps proposed on temporary drainage plans must be completely installed and 38. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations ofhand digging around trees must be called out on the drainage plan. 39. No drainage pipes shall be proposed within the drip-line of any trees that are either partially 40. Temporary Drainage Plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.).  County Flood Control District.  MVWA.  operable at the time of construction.  ord completely located on an adjacent property.    CITY OF PINEY POINT VILLAGE NEW POOL CONSTRUCTION  Address of] Property: Date: Builder: Builder's Contact Telephone Number: Engineering Company: Engineer: Engineer's Contact Telephone Number: Engineer's Mailing Address:  Drainage Plans  1. A Temporary Drainage Plan during Construction shall be submitted and approved, and shall conform to guidelines for Temporary Drainage Plan (separate requirements not listed on this sheet). Plans will not be approved without an approved temporary plan. 2. The Drainage Plan shall demonstrate that positive drainage will occur on the lot. 3. The Drainage Plan shall include all aspects of the anticipated development including but not limited to building foundation, patios, decks, swimming pools, drives, walks, landscaped areas, downspouts, drainage system, etc. The Drainage Plan shall show existing and finished grade elevations of all proposed paving and grading on the site and shall include existing and planned spot elevations at a maximum of twenty-five foot (25') spacing covering the lot, including shots on 25' spacing along the perimeter of the lot, grid across the lot, and along the perimeter of all structures (i.e., building slabs, sidewalks, patios, 4. The topographical survey shall show the location and existing elevations of roadways, all trees on the lot, all landscaping, storm and sanitary sewers. Proposed removal of any 5. The Drainage Plan shall be prepared under the supervision of a Registered Professional Engineer of the State ofTexas. The plans shall be sealed and signed by Engineer. 6. When a Drainage plan ist to incorporate ai retaining wall, a detail of the retaining wall will be 7. Engineer shall provide drainage area calculations for a City of Houston 2-Year Design Storm that are to be included on the submitted plans. The runoff coefficient (C-value) used must be calculated using the following equation: C=0.6la +0.2. (la =i impervious area/total  driveways, decks, etc.).  existing trees must be indicated on the drainage plan.  required on the submitted plans.  area) and must not be less than 0.40.  8. All proposed drainage pipes shall bes sloped to achieve a velocity of 3ft/sec.    9. No elevation changes shall occur around the perimeter of the property. Plan shall show existing and proposed elevations on 25' space along the perimeter oft the property. 10. Outfall flow line elevations and flow line of existing system shall be shown where proposed 11. Drainage of the lot may be obtained by surface or sub-surface means, or a combination of the two, as is appropriate and necessary to insure that all runoff produced in a City of Houston 2 year storm will drain into the street, ditch, storm sewer system, or a recorded 12. The Contractor shall be responsible for implementation, maintenance, and inspection of storm water pollution prevention measurements including, but not limited to, erosion and sediment controls (reinforced filter-fabric fencing), waste collection and disposal, off-site vehicle trucking, and other practices consistent with state and local regulations. Hay bales 13. Note on plan "Any areas of grass within the City's right of way which are disturbed or dug up during construction shall be replaced with St. Augustine or grass which matches the grass 14. Note on plan "Any damage to existing roads, driveways, sidewalks, or other appurtenances within the City's right of way shall be saw cut, removed and replaced with material equal to or superior to existing material, and be installed in a manner acceptable to the City". 15. Note "The Contractor shall maintain drainage during construction as to not adversely impact adjacent /neighboring properties during a City of Houston 2 year design storm". 16. Note "Reinforce Filter-Fabric Fences may not be taken down until the builder receives 17. Note "Any revisions to the originally approved drainage plans must be submitted to the City by the builder's Engineer that provided the original approved drainage plans. Resubmitted 18. Note on plan "Any excavation in the drip-line of trees 20 inches in diameter and above must be completed by hand digging. No roots larger than 1 inch in diameter are permitted to be 19. Ifs storm sewer pipes are proposed in drainage plan, main pipes shall be minimum 6" PVC SDR 26. Drainage grate inlets to be a minimum of1 12"x 12" along main line pipe. 20. No drainage shall go into an adjacent private drainage system without a drainage easement recorded at the Harris County Clerk's office. (No private agreements between homeowners sharing drainage will be allowed unless recorded at County Clerk Office and approved by 21. All drainage systems that require a sump pump system must include a sump detail with a properly sized overflow pipe to convey 2-year storm event. The pump system does not need to be ofa a size to pump the storm itself and the pumping system shall be sized sO as to not negatively impact the City'sexisting storm system and/or infrastructure. 22. The engineer is to provide a force main completely separate from an overflow line (i.e. the force main is not allowed to discharge into the overflow pipe at any point.).  tie-in occurs.  drainage easement.  will not be allowed to be used as sediment control devices.  removed."  approval from the City".  plans must be signed and sealed by the builder's Engineer". cut for construction of the drainage system."  the City).    23. An erosion control system shall be required at the outfall of the force discharge (Concrete 24. Drainage system must include a clean-out, inlet or junction box at every bend sO as to provide access for maintenance; the only exception may be where roof drains tie into the 25. When the design calls for a system to discharge through an existing concrete curb. The plan submitted must include a curb cut and repair detail. This detail will include No. 4 rebars doweled in both vertically and horizontally to the exiting pavement and curb. 26. Proposed tie-ins to existing storm sewers that have saddle inlets will not be allowed. The developer will replace the saddle inlet with a City ofHouston' Type A Inlet.  apron, rip rap, etc.). main system.  27. Provide tie-in detail if using existing City inlet. int the permanent or temporary drainage plan.  28. French Drains are for landscape use only (i.e. flowerbeds) and not to be used in lieu ofinlets 29. All drainage plans and as-built plans shall utilize the City Benchmark System. Please contact the City fori information on the location and elevation of the closest benchmark. Please include the benchmark that was used for elevations on the submitted plan. 30. Submitted plans shall be drawn to an engineer's scale and not to an architect'ss scale. 31. All plans need to be oriented with North directed to the top or right of the page.  32. If roof drains are to be tied into the drainage system they must be shown in the drainage 33. Roof drain tie-ins as a minimum shall be as follows: 1 per 4-inch drain line or 4 per 6-inch drain line. The design engineer shall determine the proper sizing as part of the permanent 34. When building in the floodplain the surveyor or engineer must delineate the limits of the floodplain and floodway located on the new TSARP FEMA F.I.R.M. maps as per Harris 35. When building in the floodplain, plans must include cut and fill calculations to demonstrate no net fill within the 100-year floodplain below the Base Flood Elevation. 36. Plans must have all Memorial Villages Water Authority utilities show in the Right-of-Way 37. Drainage plans must be approved by Memorial Villages Water Authority (MVWA) prior to ab building permit being issued to the builder for work performed in the right-of-way. Plans only entering the right-of-way to outfall into City facilities do not have to be approved by  plan.  drainage plan.  County Flood Control District.  MVWA.    38. Sump pumps proposed on temporary drainage plans must be completely installed and 39. Any excavation in the vicinity of trees 20 inches in diameter and above shall be completed by hand digging. Locations of hand digging around trees must be called out on the drainage 40.) No drainage pipes shall be proposed within the drip-line of any trees that are either partially 41. Drainage plans shall include a title block clearly indicating the engineering firm's contact information and scope of work (new house, house addition, new pool, etc.). 42. Drainage plans must show all sanitary sewer clean outs on the property.  operable at the time of construction.  plan.  orc completely located on an adjacent property.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: January 28,2019  SUBJECT: City Forester Pickup Truck  Agenda Item: 8  This agenda item calls for the City Council to consider the purchase ofa pickup truck for the City Forester. This item came up during the December 2018 Council meeting. New and low mileage used trucks were considered in the search. More specifically, I was  looking for a white vehicle with a single cab and an 8' bed.  Enterprise Car Sales has a 2016 Ford F-250 with 5,780 miles for $26,999. Knapp Chevrolet has a 2018 Silverado 1500 with 317 miles for $28,192. Sterling McCall Ford has a 2019 Ford F-150 with 231 miles for $28,253.  The F-250 has an 8-cylinder engine. The F-150 and 1500 both have 6-cylinder engines.    entern  Vrd  Car sales            MEMORANDUM  CITYOFI PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Roger Nelson, City Administrator, M  MEETING DATE: January 28, 2019  SUBJECT: Consideration of Setting April 14, 2019 as Arbor Day  Agenda Item: 9  This agenda item calls for the City Council to consider approving Sunday, April 14, 2019a as Arbor Day in Piney Point Village. The Beautification Committee discussed this project during their January 14 meeting and will be working with Cary Moran to develop the program.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council  FROM: Roger Nelson, City Administrator  AV  MEETING DATE: January 28, 2019  SUBJECT: Consider quotes for signage re-installation  Agenda Item: 10  This agenda item calls for the City Council to consider quotes for the re-installation oft the City's directional signage. In the summer of2018 the City bid out the installation of new signage throughout the community. BlackTop Industries was the low bidder and after contacting their After the project was completed the signs began to lean. The vendor did not install the signs in concrete. The bids under consideration are for the re-installation of 82 signs in concrete. The City contacted the other five vendors from 2018 for pricing for the re-installation of the poles in  references the bid was awarded to BlackTop.  concrete. The bids were as follows:  Highway 1 Smith Municipal Traffic Signs and Lines Batterson Signarama  $26,263.78 $61,792.68 No Bid No Bid No Bid  Highway 1's references have been contacted and were all satisfied with Highway 1. The quotes from both Smith Municipal and Highway 1 are included for your review.    Highway TL  Estimate Bid Date 1/22/2019  Estimate # 19-0038  Highway 1L LLC 20411 Cook Road Tomball, TX77377 (0)713-344-1279 www.hghwaylbx.com  @  Contractor/ Address City of Piney Point 7676 Woodway Suite 300 Houston, TX 77063  Project Location Install New Foundations  Bid Number MIEA  Description  Estimated Units U/M Unit Price  Total 320.29 26,263.78  INSTALLATION OF NEW: SIGN FOUNDATIONIN CONCRETE, RELOCATE. EXISTING POST & SIGNS1 TO NEWI FOUNDATION, ANDI REMOVE EXISTING  82 ea  FOUNDATION  Total  $26,263.78  Signature  *Estimate does noti include performance bond ora association dues. *Retainage will not be held ond our work unless withheld by owner on GC. *Minimum charge of$1,500 will be accessed ona any work preformed officers, orl labori in operating orr maintaining lanes closures. *Salest tax will beb billed accordingly unless at tax exemption certificate is provided. *There willl bea3.5% charge for credit card transactions  *Traffic control estimate (Monthly Rental) does noti include arrow board, message board, Attenuator truck, concrete/water barriers, flaggers, uniformed police    Smith Municipal Supplies  Quotation  5567 Maudlin St. Houston, Tx 77087 713-847-8000 atyesmtmuncpalcon  DATE 1/22/2019  QUOTE# 00-17711  BILLTO PINEY POINT, CITY OF MIKE PELOQUIN 7676 WOODWAY#300 HOUSTON, TEXAS 77063  SHIPTO PINEY POINT, CITYOF MIKE PELOQUIN 7676 WOODWAY #300 HOUSTON, TEXAS 77063  QUOTE QUANTITY  TERMS Net30 ITEM CODE 82/Misc  REP  SHIP  VIA  F.O.B.  DF 1/22/2019 Delivered  DESCRIPTION  PRICEI EACH  AMOUNT 58,714.46 1,263.92 277.50 1,536.68  Remove and correctly reinstall TX-Dot slip base sign support, post and signs.  716.03 34.16 5.55 18.74  37 RP 12 (4431... 23/8"x 12' Round Post  50 RPBZ238  ZClamp Aluminum Bracket Set (Pair), PPB -  12  82 Non Stock It... Friction Cap for 2 7/8" Tx-Dot Post-] Powder  Coated Hunter Green  Actual quantities will bei invoiced.  Quotation valid for 30 days. Thanks for This Opportunity!  Total  $61,792.56    MEMORANDUM  CITY OF PINEY POINTI VILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator AV  MEETING DATE: January 28, 2019  SUBJECT: Mosquito Control Contract with Cypress Creek Mosquito Control, Inc.  Agenda Item: 11  This agenda item calls for the City Council to consider approving a contract with Cypress Creek Mosquito Control, Inc. for weekly mosquito spraying from April 1 through October 31,2 2019.    CYPRESS CREEK  MOSQUITOCONTROL  OTHER SERVICES OFFERED FOR RESIDENTIAL COMMUNIES  LARVACIDING FORMOSQUITOSIN STORM DRAINS AND RETENTION PONDS  FIRE ANT & FLEA CONTROLFOR POOLS AND PLAYGROUND AREAS  PEST & TERMITE CONTROL FOR CLUB HOUSES AND COMMUNITY STRUCTURES  TREE SPRAYING  LAWN & ORNAMENTAL  RODENT CONTROL    50536  CIPRESS CREEK  MOSQUITO CONTROL  CYPRESS CREEK MOSQUITO CONTROL, INC. was pleased to service your community in 2018. We hope that you received the service that you expected. Cypress Creek Mosquito Control continues to diligently work to service your  community in every aspect of pest control and we appreciate your continued patronage.  Again, this year,y your community association will need to comply with the Clean' Water Act. We offer our help in this compliance by keeping the log of our visits. Please see the information sheet about this log and our processing of  this log.  Zika is still a risk and has the potential to have al larger impact in the U.S. in 2019. The Zika virus is spread by the bite of ani infected Aedes species mosquito (Ae. Aegypti and Ae. Albopictus). These mosquitos bite during the day and night. Our application will kill mosquitos that vector this virus. However, our application is just one tool in thet fight to protect against the Virus. The. Aedes species of mosquito breed in artificial containers such as gutters that have not been cleared, potted plant saucers, and bird baths. Any container that can hold stagnant water are ideal breeding  grounds for Aedes mosquitos.  To help in the fight against Zika and other mosquito borne diseases, homeowners should police their yards for these types ofc conducive conditions, as well as treat their yard for mosquitos in the area where our treatment does not reach. We remain committed to mosquito control and offer a residential service for mosquito control in homeowner's yards. If you have any questions about these treatments or would like more information on them, please feel free to  contact our office.  Ify your community has grown, please provide us with a new map that displays the entire community as our map Enclosed are two copies of the 2019 Mosquito Agreement, ani information sheet, and a Tax-Exempt Form. Please sign both copies of the agreement, thet tax-exempt form (if applicable) and the information sheet and return  ont file may not show that growth. This willi insure accurate coverage of each community and proper pricing.  them to us and we will send you an executed copy.  We appreciate the opportunity to service your community and look forward to the 2019 Mosquito Season. If you have any questions, please do not hesitate to give us ac call or email us at NoDugs@cycreekpestcontrol.com Service will Start April 1* and continue through Oct 30th unless youi indicate otherwise on the information: sheet  Respectfully, Sach Sury Zach Ivey President  Cypress Mosquito Control INC. P.O.I Box 691227,TX77269 281.469.26791 eg*yemepasemmlom    50536  CYPRESS CREEK MOSQUITO CONTROL, INC.  2019 INFORMATION FORM  AsociationSubdivision Gate Code (ifapplicable). Property Mgmt. Co. (ifapplicable). Manager or Contact Phone Board Contact Phone  Email  Cell  Email  Cell  Additional Information  Do you want Cypress Creek Mosquito Control to maintain your TCEQ log at a cost of$15.00 per month + tax, Ifno, our Association will maintain our TCEQ log and release and indemnify Cypress Creek Pest Control, Inc.  OYes  from all regulatory responsibilities  *** Alternative Start and End Dates Mar. 15 thru Nov. 15 (Weather permitting) OYes  We offer Larvaciding as a supplement to mosquito control abatement. This consists of monthly (April - October) treatment of the drains, ditches, retention ponds and other areas of standing water where mosquitos breed. This offers additional benefit for control of mosquitos by reducing the number of  potential breeding sites.  Ify your community was provided Larvaciding service for the 2018 season, we will continue to Ifyour community was not provided Larvaciding service for the 2018 season and are interested,  provide that service unless otherwise notified. let us know sO we can give you a quote.  Signature  Title  Date  ***PLEASE ENCLOSE CURRENT MAP OF COMMUNITY ***    50536   01-339 (Back) (Rev.4-13/8)  Texas Sales and Use Tax Exemption Certification  This certificate does not require a numbert to be valid.  Namec ofpurchaser, firmora agency Address (Street &number, PO. Boxo orf Router number) City, State, ZIPcode  Phone (Aread code andr number)  l,the purchaser named above, claim an exemption from payment of sales and use taxes (for the purchase oft taxable  items described below or on the attached order or invoice) from:  Seller.. Street address:  City, State, ZIP code:.  Description ofi items to be purchased or on the attached order or invoice:  Purchaser claims this exemption for the following reason:  lunderstand thati will be! liable for payment of all state and local sales or use taxes which may! become duet for failure to comply with lunderstandthattisattsacmnalofenseingveanexemptonceruncatetorneselerorlarabenemsimatikpow,atnetnetimeofpurchase, wipeusedinamannerohernannatepessedininscerinare, andoepenaingontmeamoumofareaaneqmeorensemayrange  the provisions of the Tax Code and/or all applicable law.  from a Class C misdemeanor to al felony of the second degree.  Purchaser sign here  Title  Date  NOTE: This certificate cannot be issued for the purchase, lease, or rental of a motor vehicle. THIS CERTIFICATE DOES NOTREQUIRE A NUMBER TO BE VALID. Sales and Use Tax' "Exemption Numbers" or "Tax Exempt" Numbers do not exist.  This certificate should be furnished to the supplier.  Do not send the completed certificate to the Comptroller of Public Accounts.    50536  MOSQUITO CONTROL. AGREEMENT  1. The parties tot this Mosquito Control. Agreement are CITY OF PINEY: POINT VILLAGEhereinafer, the' "Association"): and Cypress Creek Mosquito 2. Inc consideration for thej payments to be madel by Association to Contractor, as recited herein below, Contractor shall be responsible for providing mosquito control application for the CITY OFI PINEY POINT VILLAGE community in Greater Harris County, Texas. Association shall attachl hereto as Exhibit"A"a 3. Contractor: shall perform application once every week commencing the week of April 1,2019: and ending on October 30, 2019, weather conditions permitting, andi in case ofbad weather, ass soon thereafter asi is practicable the (Application Visits"). However, int the event the Association determines that additional applications are not caused by faulty work orb breach of warranty by Contractor, Association may request Contractor to make additional 4. The Association: shall pay a consideration of $595.00 (plus tax,i ifa applicable) per application visit to Contractor for each actual visit madeb by Contractor to thes subdivision for complete application. The Contractor: shall submiti invoices on the first ofe each month. Invoice terms shall be net fifteen (15) days. 5. Should thej price of fuel increase more than twenty-five percent from the highest average price of gasoline oft the previsey year (2018) published byt the Energy Information Administration, Contractor has the right toa addaf fuel adjustment tot the price ofe each Application' Visit (the' "Fuel Adjustment"). The Fuel Adjustment shall bec determined byi increasing the price ofe each Application' Visit by the percentage of the fuel costi increase (Application Visit Pricex(100%  Control, Inc. (hereinafter, the' "Contractor"),a7 Texas Corporation, withj principal officesi in Houston, Harris County, Texas.  map, plat or chart, showing thel layout of thes said subdivision. applications at the agreed upon rate per Application' Visits.  +t the percentage oft the fuel cost increase) multiplied byt the Contractor's) percentage ofoverhead costs attributed to fuel (8%)." 6. Contractor hereby warrants that the application' Visits shall be performed shall ina accordance with the chemical labeling. (b) Equipped, trained and competent personnel adequate for the performance of Contractor's duties hereunder; (C) Public liability and property damagei insurance withl limits of $300,000 for damage resulting to one person, $300,0001 for damages resulting from one casualty, and $50,000 property damagei insurance for damages (d) Responsibility: for all existing local, state and federal regulations relating to work performed under this contract;  7. Contractor ist top provide: (a) Allr necessary equipment; Resulting from one occurrence; (e) Workman's Compensation- Statutory  8. Contractor: shalli indemnify and hold! harmless the Association: against any and alll liability which may! bei incurred by Association arising from work performed undert this contract, or from work whichy was to! have been performed by Contractor undert this contract, but which Contractor omitted top perform. 9. Association' hereby expressly disclaims any liability whatsoever or responsibility ofa any kind withr respect tot the choice ofj judgment exercised by Contractor in! his determination ofv what chemicals or other materials should be used by Contractor: inj pertormance oft the work provided for by this contract. 10." This contract willl bef fort they year 2019; however, this contract will renewi itself automatically on a year toy year basis, unless written notice of cancellation 11.Itis the express agreement and understanding oft the parties that Contractor: isi in all respects ani independent contractor of Association and shall not be 12. Association designates the agent namedl herein! belowi in this paragraph asi its agentf for the performance of Association obligations undert this contract. All correspondence between the parties shall bes sent to the names and addresses shown! herein below. Any notice required under provisions within this contract  iss sent to either party by the other party prior to January 31"ofeachs succeeding: year. deemed ina any manner to bea acting: as an agent or employee oft the Association. shall be deemed tol have been senti ifmailed tot the appropriate address shown! herein below.  For Association: CITY OF PINEYI POINT VILLAGE 50536 7676 Woodway #300 Houston,, TX 77063 For Contractor: POI Box 691227 Houston, TX 77269  CYPRESS CREEK MOSQUITOCONTROL, INC.  13. Thej parties hereby warrant to each other that the person or persons signing! belowi is or are principal(S), officer(s), or otherwise duly authorized agent(s) to 14. This contract may be canceled by either party, provided a written notice ofs such cancellation is given to the other partyt thirty (30) days priort tot the effect  enteri into this agreement for thej party for whom such person or persons is or are signing.  of the cancellation date.  IN WITNESS, WHEREOF, this Mosquito Control Agreement has been executed in duplicate original, this_  dayo of  20  TDAI BL#0667952  CONTRACTOR  ASSOCIATION/ Signature  CYPRESS CREEKI MOSQUITOCONTROL, INC. PH: 281-469-2679 FAX: 281-469-4720  Licensed and regulated by: Texas Department of Agriculture POI Box 12847, Austin, TX78711 Phone (866)918-4481 Fax(888)232-2567    50536  MOSQUITO CONTROL. AGREEMENT  1. The parties tot this Mosquito Control Agreement are CITY OF PINEYI POINT VILLAGE (hereinafter, the' "Association"): and Cypress Creek Mosquito 2. Inc consideration for thej payments tob ber made by Association to Contractor, as recited herein below, Contractor shall be responsible for providing mosquito control application for the CITY OFI PINEY POINT VILLAGE community in Greater Harris County," Texas. Association shall attach! hereto as Exhibit"A"a 3. Contractor: shall perform application once every week commencing the week of April 01,2 2019 and endingo on October 30, 2019, weather conditions permitting, andi in case ofbad weather, as soon thereafter asi isp practicable the (Application' Visits"). However, in the event the Association determines that additional applications are not caused by faulty work orb breach ofv warranty by Contractor, Association may request Contractor to make additional 4.T The Association shall pay a consideration of$595.00 (plus tax,i ifapplicable)! per application visitt to Contractor for each actual visit made! by Contractor to the subdivision: for complete application. The Contractor: shall submit invoices ont the first ofe each month. Invoicet terms shall bei net fifteen (15) days. 5. Should the price ofi fuel increase more than twenty-five percent from thel highest average price of gasoline oft thej previse year (2018) published byt the Energy Information. Administration, Contractor has the rightt to adda ai fuel adjustment to the price ofe each. Application Visit (the' "Fuel Adjustment").1 Thel Fuel Adjustment shall be determined' byi increasing thej price ofe each Application Visit by the percentage oft the fuel costi increase (Application' Visit] Pricex(100%  Control, Inc. (hereinafter, the "Contractor"),a1 Texas Corporation, withp principal offices inl Houston, Harris County," Texas.  map, plat or chart, showing thel layout oft the said subdivision. applications at the agreed upon rate per Application' Visits.  +t thej percentage oft the fuel costi increase) multiplied by the Contractor's percentage ofc overhead costs attributed to fuel (8%)." 6.C Contractor hereby warrants that the application' Visits shall be performed shalli in accordance with the chemical labeling. (b) Equipped, trained and competent personnel adequate for thej performance of Contractor's duties hereunder; (c) Publicl liability and property damagei insurance with limits of $300,000 for damage resulting to one person, $300,000: for damages resulting from one casualty, and $50,000 property damage insurance for damages (d) Responsibility for alle existing local, state and federal regulations relating to work performed undert this contract;  7. Contractor ist top provide: (a) Allr necessary equipment; Resulting from one occurrence; (e)' Workman's Compensation- Statutory  8. Contractor shall indemnify andl hold! harmless the Association against any, and alll liability which may bei incurred by Association: arising from work performed undert this contract, or from work which was tol havel been performed by Contractor under this contract, but which Contractor omitted top perform. 9. Association! hereby expressly disclaims any liability whatsoever orr responsibility: of anyl kind withr respect tot the choice ofj judgment exercised by Contractori in his determination ofv what chemicals or other materials should be used by Contractori inj performance oft the work provided for by this contract. 10. This contract willl be for the year 2019; however, this contract will renew itselfa automatically ona a year toy year basis, unless written notice of cancellation 11.Itist the express agreement and understanding oft the parties that Contractor isi in all respects ani independent contractor of Association and shall not be 12. Association designates the agent named hereint belowi int this paragraph asi its agent for the performance of Association obligations under this contract. All correspondencel between the parties shall be sent to the names and addresses shown herein below. Anyr notice required under provisions within this contract  iss sent toe either party by the other party prior to. January 31*ofe each succeeding: year. deemedi ina anyr manner tol be acting as ana agent ore employee oft the Association. shall be deemed tol havel been senti ifmailed tot the appropriate address shown) herein! below.  For Association: CITYOFI PINEYI POINT VILLAGE 50536 7676Woodway: #300 Houston,TX77063 For Contractor: POI Box 691227 Houston, TX 77269  CYPRESS CREEK MOSQUITOCONTROL, INC.  13.7 The parties hereby warrant to each other that thej person orp persons signing belowi is or are principal(s), officer(s), or otherwise duly authorized: agent(s) to 14. This contract may be canceled by either party, provided a written notice ofs such cançellation: is given to the other party thirty (30) days priort to the effect  enteri into this agreement fort the partyf for whom suchj person orp personsi is or are signing.  of the cancellation date.  INY WITNESS, WHEREOF, this Mosquito Control Agreement has been executed inc duplicate original, this_  day of  20  TDA BL#0 0667952  CONTRACTOR  ASSOCIATION: Signature  CYPRESS CREEK MOSQUITOCONIROL, INC. PH: 281-469-2679 FAX: 281-469-4720  Licensed and regulated by: Texas Department of Agriculture POBox 12847, Austin, TX78711 Phone (866)918-4481 Fax (888)232-2567    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members of the City Council FROM: Roger Nelson, City Administrator AH  MEETING DATE: January 28, 2019 SUBJECT: Signage  Agenda Item: 12  This agenda item calls for the City Council to discuss the City's signage ordinance and its application. A copy oft the Zoning Ordinance's signage section isi included for your review.    1/24/2019 ARTICLEV.-SIGNS  Piney Point' Village, TX Code of Ordinances  FOOTNOTE(S):  (8)-  Cross reference- Buildings and building regulations, ch. 10; businesses, ch. 14.  Sec. 74-276.- Definitions.  The following words, terms and phrases, when usedi in this article, shall have the meanings ascribedi to them int this section, Ground: sign means any sign supported by one or more columns, poles, uprights or braces anchored in or on the ground ina Portable. signr means any movable sign not permanently secured or attached to as structure, support or anchor. Windows signr means any flat sign, whether of solid face construction ori individual letters or symbols, placed against an exterior  except where the context clearly indicates a different meaning: permanent manner and not attached to any building.  window of any building, and having a message on one face only. (Ord. No. 647,55.1,6-25-84; Ord. No. 795, 52,4-22-96) Crossr reference- Definitions generally,51-2. Sec.7 74-277.- Conformity required. regulations int this section.  Its shall be unlawful for any person to erect, relocate or structurally alter any sign within the city except in conformity with the  (Ord. No. 647, 55.0, 6-25-84; Ord. No. 795, 52, 4-22-96)  Sec. 74-278. Prohibited signs.  Signs of thei following nature are prohibited unless specifically authorized by this article:  (1) Signs located upon or within any public building, public street, or public roadway right-of-way, or uponany  public bridge, sidewalk or easement.  (2) Any sign that directs attention to a commercial enterprise, commodity or service.  (3) Ground signs that exceed three feeti in height above the pavement ori finished grade, except where specifically  authorized int this article.  (4) Contractors signs, except where specifically required by ordinance oft the city. (5) Signsl located on property without the written consent of the property owner. (6) Any other sign not: specifically authorized byt this chapter or another ordinance of the city.  (Ord. No. 647, 55.2, 6-25-84; Ord. No. 795, $2, 4-22-96) Sec. 74-279. Structural requirements.  All signs and sign structures shall comply with the pertinent requirements of the building and electrical codes of the city.  (1) Fire hazards. It shall be unlawful for any person to erect, structurally alter or relocate any signi in such manner ast to obstruct, or in all probability cause to obstruct, ingress or egress, firefighting or escape from al building. (2) Traffic hazards. Its shall be unlawful for any person to erect, structurally alter or relocate any sign in such a  1/3    1/24/2019  Piney Point Village, TX Code of Ordinances  manner as to constitute al hazard to pedestrian or vehicular traffic.  (Ord. No. 647, 55.3, 6-25-84; Ord. No. 795, $2(5.3), 4-22-96) Sec. 74-280.- Exceptions and exemptions.  The provisions andi regulations of this article shall not apply to certain classes of signs that are designated int this section;  however, such signs shall bes subject to the provisions ofsection74-2790), (2).  (1) Traffic or other municipal signs, legal notices, or danger signs placed or required to be placed by federal, state (2) Signs of public service, pipeline and utility companies as may ber required byt their operations in providing services fort the health and welfare of the general public, or as required by any law or regulation of federal or (3) Temporary signs used in connection with political campaigns, provided such signs are removed within five days following the conclusion of such campaign, and provided such signs are not located upon or within any (4) Flags, emblems ori insignia of a noncommercial nature, and noncommercial signs, provided such signs are not  or local governments.  state governments, or any agency thereof.  public building, public street or public roadway right-of-way. erected within ten feet of any street right-of-wayl line.  (Ord. No. 647, $5.4, 6-25-84; Ord. No. 795, 52(5.4), 4-22-96)  Sec. 74-281. Permitted signs.  (a) Institutional. signs. Signs on land used for church, school or other permitted institutional uses shall be permitted  only as provided below: (1) Within ar required front yard:  a. Not more than one ground sign having at total sign face area not exceeding 60 square feet, and not b. Not more than two ground signs having at total sign face area not exceeding 16: square feet, andi not (2) Within a side or a rear yard adjacent to a: street having a driveway connection, not more than one ground sign having a total sign face area not exceeding 16 square feet, and not exceeding five feet in height above the  exceeding five feet in height above the adjacent grade; and exceeding five feeti in height above the adjacent grade.  adjacent grade.  (b) Subdivision signs. Not more than one ground signi identifying a subdivision ift the sign does not exceed 16 square feeti in sign face area, is of subdued design and color, is not over three feet in! height above the average level of the ground int the general vicinity, contains only ther name of the subdivision in which iti is located, does not impede traffic visibility or constitute at traffic hazard, is maintained in good condition by the residents of the subdivision to which it applies, isl located within the subdivision to which it applies, and otherwise complies with all regulations  established herein, is permitted.  (c) Lots signs.  (1) Not more than one portable, double-face "For Sale" sign may be erected and maintained on al lot or tract of land, which sign may contain, in addition to the words' "For Sale" or "For Lease," only at telephone number and, ift the property owner is represented! by a reale estate agent or broker, the word' "Agent" or' "Broker" and the agent's or broker's license number. Ift the owneri is also a real estate agent or broker, the words' "Owner- Broker" or' Owner-Agent" may alsol be included. In addition, the sign structure fora a' "For Sale" sign shall have a steel, metal or wrought iron support, painted either dark green or black, and the sign face shall be white with dark green lettering. The sign face ofa' "For Sale" sign shall not exceed two square feet, andt the sign, including  2/3    1/24/2019  Piney Point Village, TX Code of Ordinances  any part of the sign structure, shall not exceed three feeti in height. Lettering or numerals on any such sign shall not exceed two inches in height. No' "For Sale" sign authorized by this subsection shall be located upon or within 20 feet of any public or private street or public or private roadway right-of-way. (2) In lieu ofa a portable "For Sale" sign as hereinabove described, al lot owner may place not more than one window: sign not exceeding four square feet in sign area; however, no window sign erectedi in lieu of aj portable "For Sale" sign shall contain any message not otherwise allowed for a portable "For Sale" sign, nor contain  letters or numerals which exceed fouri inches in height.  (Ord. No. 647, 55.5, 6-25-84; Ord. No. 795, $2(5.5), 4-22-96; Ord. No. 885, 534,8 8-26-02)  Cross reference- Subdivisions, ch. 50. Sec. 74-282. Deed restrictions.  Nothing contained in this article shall be construed as limiting or preempting any valid and enforceable deed restriction  prohibiting signage otherwise authorized byt this article.  (Ord. No. 795,53,4-22-96)  3/3    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members oft the City Council FROM: Mark Kobelan, Mayor  MEETING DATE: January 28,2019 SUBJECT: Mayor's Report  Agenda Item: 13  Sidewalk at Carol Tree Park Ecclesia Tree Project    MEMORANDUM  CITYOF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members ofthe City Council FROM: Roger Nelson, City Administrator Ru  MEETING DATE: January 28, 2019  SUBJECT: City Administrator's Report  Agenda Item: 14  December 2018 Financials Website Project    1-22-2019 11:24 AM 10 -GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 10-1100 Claim on Cash 10-1101 Cash- GF Texpool 10-1105 Cash with Amegy 10-1108 Cash with Agent 10-1120 Cash-Texas Class 10-1200 Accounts 10-1201 Sales Tax Receivable 10-1202 FEMA Reimbursement Receivable 10-1203 Property Tax receivable-PY 10-1204 Property Tax Receivable-cY 10-1205 Other Receivables 10-1209 A/R Willet 10-1301 Accrued Interest 10-1400 Prepaid Expenses 10-1507 Due from Debt Service Fund 10-1508 Due trom Capital Projects Fund 10-1509 Due from Non-Major Fund 10-1510 Due from Metro Fund 10-1550 Due from Other Governments 10-1802 Street and Drainage System TOTAL ASSETS LIABILITIES 10-2001 Accounts Payable 10-2002 Other Accrued Liabilities 10-2005 Misc Payables 10-2051 Payroll Tax Payable 10-2052 Employee Insurance Payable 10-2062 TMRS Payable 10-2101 Property Tax overpayments 10-2102 MC-Child Safety Fees Due 10-2103 MC-Bonds Due 10-2104 Due To MC Technology 10-2105 Due To-MÇ Security 10-2106 Due To-State Comptroller 10-2107 Due To OMNI Base 10-2108 RESTITUTION 10-2110 Bond Payable - FAST 10-2111 Other Accrued Liabilities 10-2130 Deferred Revenue-Property Tax 10-2131 Other Deferred Revenue 10-2302 Due to State-CJ Fee 10-2303 Due To-Debt Service Fund 10-2402 Permit Deposits 10-2403 Drainage Deposit Payable 10-2404 Gas Meter Deposit  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: DEÇEMBER 31ST, 2018  PAGE: 1  BALANCE 2,690,369.50 1,591,834.82 0.00 1,519,718.30 5,486,339.88 0.00 17,215.07 0.00 144,419.10 1,993,799.52 45,262.52 2,813.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13,491,772.07  13,491,772.07  142,253.80 0.00 0.00 0.00 921.79 1,279.72) 0.00 28.50) 0.00 0.36 0.00 100,258.34 2,445.89 270.00) 1,894.55 0.00 144,419.10 22,697.46 234.84 0.00 0.00 0.00 87,485.00    1-22-2019 11:24 AM 10 -GENERAL FUND AÇCOUNT # ACCOUNT DESCRIPTION 10-2405 P&Z Deposit 10-2500 Accrued Wages 10-2501 Gordon Estate Bond 10-2601 Construction Retainage Payable 10-2701 Deferred Taxes 10-2702 Deferred Revenue-Alarm Fees 10-2703 Deferred Franchise Taxes 10-2704 Unearned Revenue-cY Prop Taxes 10-2801 General LT Debt-N/P 10-2802 GO Bonds Payable TOTAL LIABILITIES EQUITY 10-3000 Fund Balance 10-3003 Fund Balance 10-3900 Earnings TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: DECEMBER 31ST, 2018  PAGE: 2  BALANCE 0.00 9,953.15 0.00 0.00 0.00 22,500.00 0.00 5,252,478.98 0.00 0.00 5,785,965.04 726,631.20 6,281,264.49 0.00 7,007,895.69 6,405,166.63 5,707,255.29 697,911.34  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  7,705,807.03  13,491,772.07    1-22-2019 11:30 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 1  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY TAXES PERMITS & INSPECTIONS COURT INVESTMENT INCOME AGENCIES & ALARMS FRANCHISE REVENUE DONATIONS & IN LIEU TOTAL REVENUES EXPENDITORE SUMMARY PUBLIC SERVICE COMMUNITY POLICE MISCELLANEOUS SANITATION COLLECTION LIBRARY STREET LIGHTING FIRE TOTAL PUBLIC SERVICE ÇONTRACT SERVICES CONTRACT SERVICES TOTAL CONTRACT SERVICES BUILDING CONTRACT SERVICES BUILDING SERVICES ADMIN EXPENSE OFFIÇE EXPENSE WAGES & BENEFITS INSURANCE TOTAL BUILDING GENERAL GOVERNMENT CONTRAÇT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE TOTAL GENERAL GOVERNMENT  5,477,093.00 1,055,616.27 5,249,982.39 95.85 227,110.61 387,000.00 17,958.55 341,553.92 88.26 45,446.08 35,000.00 13,912.94 156,358.20 446.74 ( 121,358.20) 45,000.00 12,010.00 29,559.98 65.69 15,440.02 387,000.00 22,697.71 362,925.59 93.78 24,074.41 6,711,593.00 1,128,491.20 6,405,166.63 95.43 306,426.37  150,000.00 230,500.00  6,295.73 137,803.98 91.87 12,196.02  0.00 126,982.57 55.09 103,517.43  10,000.00 0.00 1,500.00 12,000.00  2,700.00  9,539.52 95.40 0.00 15,973.00 0.00 ( 15,973.00) 1,500.00 100.00 0.00 11,004.00 91.70  460.48 6,172.86 0.00 996.00 2,630.75  1,720,827.00 92,546.93 1,672,124.16 97.17 48,702.84 577,000.00 48,704.44 570,827.14 98.93 1,184,393.00 66,549.88 1,181,762.25 99.78 3,505,720.00 210,501.25 3,462,730.07 98.77 42,989.93 353,943.00 16,996.93 366,362.15 103.51 ( 12,419.15) 353,943.00 16,996.93 366,362.15 103.51 ( 12,419.15) 173,500.00 15,834.12 177,067.21 102.06 ( 3,567.21)  0.00  5,714.00 4,500.00 3,557.00 118,391.00 18,070.00 17,143.00 34,750.00 128,709.00  0.00 431.87 0.00 0.00 663.36 0.00  3,498.63 61.23 1,949.69 43.33 79.42 2.23 0.00 0.00 118,391.00 7,485.11 41.42 10,584.89 2,385.84 13.92 14,757.16  2,215.37 2,550.31 3,477.58  323,732.00 16,929.35 190,080.06 58.72 133,651.94  3,528.81 36,417.40 104.80 ( 1,667.40) 2,626.88 68,694.33 53.37 60,014.67  146,572.00 11,921.84 111,158.75 75.84 35,413.25 257,949.00 42,302.31 591,635.40 229.36 ( 333,686.40) 585,123.00 60,379.84 810,291.72 138.48 ( 225,168.72)    1-22-2019 11:30 AM 10 -GENERAL FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET 11,429.00 4,000.00 4,864.00 96,973.00 24,093.00  PAGE: 2  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE 3,428.25 30.00 265.00 6.63 644.89 13.26 0.00 0.00 96,973.00  MUNICIPAL COURT CONTRAÇT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE COURT OPERATIONS TOTAL MUNICIPAL COURT PUBLIC WORKS MAINTENANCE CONTRACT SERVICES ADMIN EXPENSE OFFICE EXPENSE WAGES & BENEFITS INSURANCE PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE GOF CAPITAL OUTLAYS OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  0.00 0.00 0.00 0.00  8,000.75 3,735.00 4,219.11  1,241.77 11,071.98 45.96 13,021.02  33,300.00 20,107.59 104,300.56 313.21 ( 71,000.56) 174,659.00 21,349.36 119,710.68 68.54 54,948.32  5,714.00 1,000.00 2,857.00 82,465.00 18,070.00  0.00 0.00 0.00 0.00 945.18 10,165.86 56.26  0.00 0.00 1,023.62 102.36 ( 0.00 0.00 0.00 0.00 82,465.00  5,714.00 23.62) 2,857.00 7,904.14  246,600.00 12,035.62 212,167.06 86.04 34,432.94 356,706.00 12,980.80 223,356.54 62.62 133,349.46  350,000.00 350,000.00 0.00  0.00 534,724.07 152.78 C 184,724.07) 0.00 534,724.07 152.78 184,724.07)  0.00  0.00 0.00  0.00 363,798.66  REVENUES OVER/(UNDER) EXPENDITURES  1,061,710.00 789,353.67 697,911.34    1-22-2019 11:30 AM 10 -GENERAL FUND REVENUES TAXES 10-4101 Property Tax Revenue 10-4150 Sales Tax TOTAL TAXES PERMITS & INSPECTIONS 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits 10-4208 Board of Adjustment Fees TOTAL PERMITS & INSPECTIONS ÇOURT 10-4300 Court Fines TOTAL COURT INVESTMENT INCOME 10-4400 Interest Income TOTAL INVESTMENT INCOME AGENÇIES & ALARMS 10-4501 Agencies 10-4507 Sec-False Alarm 10-4508 SEC-Registration 10-4520 FEMA - State Reimbursement TOTAL AGENCIES & ALARMS FRANCHISE REVENUE 10-4602 Cable 10-4605 Power/Electric 10-4606 Franchise Fees-Gas 10-4607 Telephone 10-4608 Wireless Communication TOTAL FRANCHISE REVENUE DONATIONS & IN LIEU 10-4702 Kinkaid School 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4705 Ambulance 10-4706 Donation to 10-4800 Miscellaneous Income 10-4850 Transfer In 10-4900 Prior Period Adjustments 10-4907 Unearned Revenue TOTAL DONATIONS & IN LIEU  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 3  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  5,277,093.00 1,040,024.85 5,046,975.00 95.64 230,118.00 200,000.00 15,591.42 203,007.39 101.50 5,477,093.00 1,055,616.27 5,249,982.39 95.85 227,110.61  3,007.39)  3,500.00 1,000.00 12,000.00 54,000.00 1,500.00 150,000.00 150,000.00  1,750.00 0.00 ( 180.00 3,050.00 44,300.00 82.04 250.00  6,650.00 190.00 ( 3,150.00) 270.00) 27.00- 1,270.00 9,690.00 80.75 2,500.00 166.67  2,310.00 9,700.00 1,000.00)  315,000.00 12,728.55 278,683.92 88.47 36,316.08 387,000.00 17,958.55 341,553.92 88.26 45,446.08  6,295.73 137,803.98 91.87 12,196.02 6,295.73 137,803.98 91.87 12,196.02  35,000.00 13,912.94 156,358.20 446.74 ( 121,358.20) 35,000.00 13,912.94 156,358.20 446.74 121,358.20)  0.00 45,000.00 0.00 65,000.00 15,000.00 35,000.00 0.00 34,000.00 136,000.00 0.00 55,000.00 5,000.00 500.00 0.00 0.00 0.00 230,500.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 45,000.00 0.00 0.00  0.00 0.00  0.00 12,010.00 29,559.98 0.00 ( 29,559.98) 45,000.00 12,010.00 29,559.98 65.69 15,440.02 272,000.00 22,697.71 291,473.32 107.16 ( 19,473.32) 387,000.00 22,697.71 362,925.59 93.78 24,074.41  0.00 38,490.61 59.22 26,509.39 0.00 0.00 32,943.91 94.13 0.00 0.00 0.00 0.00 34,000.00 0.00 136,002.46 100.00 ( 0.00 0.00 0.00 0.00 ( 16,015.22) 29.12- 71,015.22 0.00 0.00 0.00 0.00 7,195.33 1,439.07 ( 6,695.33) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 200.00) 0.00 0.00 126,982.57 55.09 103,517.43  0.00 0.00 15,000.00 17.75 0.00  2,056.09 17.75)  2.46) 0.00 5,000.00 0.00 0.00 200.00  Preserv    1-22-2019 11:30 AM 10 -GENERAL FUND REVENUES TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018  PAGE: 4  100.008 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  AÇTUAL BUDGET BALANCE  6,711,593.00 1,128,491.20 6,405,166.63 95.43 306,426.37    1-22-2019 11:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 5  100.008 OF FISCAL YEAR. BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES PUBLIC SERVICE ÇOMMUNITY 10-510-5001 Community Celebrations TOTAL COMMUNITY POLICE 10-510-5010 MEMORIAL VILLAGE POLICE DEPT 10-510-5011 MVPD AUTO REPLACEMENT TOTAL POLICE MISCELLANEOUS 10-510-5020 Miscellaneous TOTAL SANITATION COLLECTION 10-510-5030 SANITATION COLLECTION 10-510-5031 SANITATION FUEL CHARGE TOTAL SANITATION COLLECTION LIBRARY 10-510-5040 Spring Branch Library TOTAL LIBRARY STREET LIGHTING 10-510-5050 Street Lighting TOTAL STREET LIGHTING FIRE 10-510-5060 Villages Fire Department TOTAL FIRE TOTAL PUBLIC SERVICE CONTRAÇT SERVICES CONTRACT SERVICES 10-520-5102 Accounting/udit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Soitware & Support 10-520-5110 Mosquito Control TOTAL CONTRACT SERVICES  PERIOD  ACTUAL BUDGET BALANCE  10,000.00 10,000.00  2,700.00 2,700.00  9,539.52 95.40 9,539.52 95.40  460.48 460.48  1,720,827.00 88,380.26 1,622,124.12 94.26 98,702.88 1,720,827.00 92,546.93 1,672,124.16 97.17 48,702.84  0.00 0.00 0.00 0.00 1,500.00 1,500.00 12,000.00 12,000.00  4,166.67 50,000.04 0.00 50,000.04) 0.00 15,973.00 0.00 15,973.00) 0.00 15,973.00 0.00 15,973.00) 954.99 12,123.39 0.00 12,123.39)  577,000.00 47,749.45 558,703.75 96.83 18,296.25 577,000.00 48,704.44 570,827.14 98.93  6,172.86 0.00 0.00 996.00 996.00 2,630.75 2,630.75  0.00 0.00  1,500.00 100.00 1,500.00 100.00 0.00 11,004.00 91.70 0.00 11,004.00 91.70  1,184,393.00 66,549.88 1,181,762.25 99.78 1,184,393.00 66,549.88 1,181,762.25 99.78  3,505,720.00 210,501.25 3,462,730.07 98.77 42,989.93  25,943.00 70,000.00 60,000.00 2,000.00 0.00 26,000.00  0.00 28,785.26 110.96 ( 2,842.26) 5,922.50 106,354.09 151.93 ( 36,354.09) 0.00 56,825.00 94.71 80.00 4,509.60 225.48 ( 2,509.60) 738.00 19,854.15 0.00 ( 19,854.15) 0.00 17,940.00 69.00  170,000.00 10,256.43 132,094.05 77.70 37,905.95  3,175.00 8,060.00  353,943.00 16,996.93 366,362.15 103.51 12,419.15)    1-22-2019 11:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 6  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE $ OF  EXPENDITURES  PERIOD  ACTUAL BUDGET BALANCE  TOTAL CONTRAÇT SERVICES BUILDING ÇONTRACT SERVICES 10-530-5108 Information Technology TOTAL CONTRACT SERVICES BUILDING SERVICES 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections TOTAL BUILDING SERVICES ADMIN EXPENSE 10-530-5204 Dues & Subscriptions 10-530-5206 Legal Notices 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-530-5210 Postage 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5214 Telecommunications Travel 6 Training TOTAL OFFICE EXPENSE WAGES 6 BENEFITS Gross Wages 10-530-5311 Payroll Processing 10-530-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-530-5353 Employee Insurance TOTAL INSURANCE TOTAL BUILDING  353,943.00 16,996.93 366,362.15 103.51 ( 12,419.15)  5,714.00 5,714.00 75,000.00 16,000.00 500.00 4,000.00 18,000.00 11,000.00 42,000.00 7,000.00 500.00 1,000.00 2,000.00 1,000.00 4,500.00 200.00 500.00 500.00 1,857.00 500.00 3,557.00 100,531.00 643.00 17,217.00 118,391.00 18,070.00 18,070.00  0.00 0.00 6,049.12 1,035.00 13,275.00 82.97 0.00 3,000.00 21,550.00 538.75 ( 17,550.00) 1,080.00 13,455.00 74.75 1,305.00 22,770.00 207.00 ( 11,770.00) 2,960.00 40,400.00 96.19 405.00 0,00 0.00 431.87 0.00 431.87 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 663.36 663.36  3,498.63 61.23 3,498.63 61.23  2,215.37 2,215.37 2,725.00 500.00 4,545.00 1,600.00 2,320.00 3,567.21) 500.00 1,000.00 50.31 1,000.00 2,550.31 200.00 500.00 420.58 1,857.00 500.00 3,477.58 643.00  60,937.21 81.25 14,062.79 0.00 0.00  4,680.00 66.86 0.00 0.00 0.00 0.00 1,949.69 97.48 0.00 0.00 1,949.69 43.33 0.00 0.00 0.00 0.00 79.42 15.88 0.00 0.00 0.00 0.00 79.42 2.23 0.00 0.00 100,531.00 0.00 0.00 0.00 0.00 17,217.00 0.00 0.00 118,391.00 7,485.11 41.42 10,584.89 7,485.11 41.42 10,584.89  173,500.00 15,834.12 177,067.21 102.06  323,732.00 16,929.35 190,080.06 58.72 133,651.94    1-22-2019 11:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018  PAGE: 7  100.008 OF FISCAL YEAR BUDGET  CURRENT BUDGET  CURRENT YEAR TO DATE OF  DEPARIMENTAL EXPENDITURES GENERAL GOVERNMENT ÇONTRACT SERVICES 10-540-5108 Intormation Technology TOTAL CONTRACT SERVIÇES ADMIN EXPENSE 10-540-5201 Administrative 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dues & Subscriptions 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-540-5210 Postage Meeting Supplies 10-540-5212 Rent/Leasehold/Furniture 10-540-5213 Office Supplies 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporatyrart-time Personnel 10-540-5304 Salary Adjustment (Bonus) Payroll Tax Expense 10-540-5310 TMRS(zetirement) 10-540-5311 Payroll Processing 10-540-5312 TWC-Unemployment 10-540-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5355 Bonds for City Staff 10-540-5356 Workman's Compensation 10-540-5357 Drainage Study TOTAL INSURANCE TOTAL GENERAL GOVERNMENT  PERIOD  ACTUAL BUDGET BALANÇE  17,143.00 17,143.00 0.00 750.00 2,000.00 3,500.00 5,000.00 2,000.00 0.00 10,000.00 11,500.00 34,750.00 2,500.00 5,000.00 120,000.00 8,500.00 5,572.00 2,000.00 3,000.00  0.00 0.00 0.00 73.72 70.00 0.00 0.00 0.00 1,500.00 1,008.17 520.99 540.26 947.84 0.00 167.12  2,385.84 13.92 14,757.16 2,385.84 13.92 14,757.16 0.00 0.00 876.92 12,569.16 1,675.89 ( 11,819.16) 1,088.66 54.43 2,473.50 70.67 0.00 0.00 2,942.61 147.13 ( 7,120.75 0.00 ( 7,120.75) 1,500.00 15.00 8,722.72 75.85 2,083.96 83.36 5,908.43 118.17 ( 9,495.63 77,353.89 64.46 42,646.11 9,934.84 116.88 ( 1,434.84) 250.00 13,554.54 243.26 ( 7,982.54) 1,193.29 59.66 1,129.80 37.66  0.00 911.34 1,026.50 5,000.00 942.61) 8,500.00 2,777.28 1,667.40) 416.04 908.43) 806.71 1,870.20  3,528.81 36,417.40 104.80  146,572.00 11,921.84 111,158.75 75.84 35,413.25 209,696.00 29,619.63 452,021.51 215.56 ( 242,325.51)  0.00 5,000.00 0.00 0.00 0.00 857.00 0.00 42,396.00 24,093.00 3,816.00 800.00 0.00 100,000.00 128,709.00 585,123.00  1,819.21 24,713.28 0.00 24,713.28) 1,919.62 54,966.31 0.00 54,966.31) 2,915.18 48,017.75 0.00 ( 48,017.75)  2,448.00 3,299.18 281.49 0.00 0.00  6,047.25 120.95 3,299.18 0.00 ( 3,299.18) 2,570.12 299.90 ( 1,713.12) 0.00 0.00 0.00 0.00 42,396.00  1,047.25)  0.00  257,949.00 42,302.31 591,635.40 229.36 333,686.40)  2,626.88 59,112.01 245.35 ( 35,019.01)  0.00 0.00 0.00 0.00  3,923.14 102.81 ( 0.00 0.00 5,659.18 0.00 ( 5,659.18) 0.00 0.00 100,000.00  107.14) 800.00  2,626.88 68,694.33 53.37 60,014.67 60,379.84 810,291.72 138.48 ( 225,168.72)    1-22-2019 11:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 8  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  EXPENDITURES  PERIOD  ACTUAL BUDGET BALANCE  MUNICIPAL COURT ÇONTRACT SERVICES 10-550-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-550-5204 Dues & Subscriptions 10-550-5207 Misc Supplies 10-550-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE OFFICE EXPENSE 10-550-5210 Postage 10-550-5211 Meeting Supplies 10-550-5213 Office Supplies 10-550-5214 Telecommunications 10-550-5215 Travel & Training TOTAL OFFICE EXPENSE WAGES & BENEFITS 10-550-5301 Gross Wages 10-550-5311 Payroll Processing 10-550-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE 10-550-5353 Employee Insurance TOTAL INSURANCE COURT OPERATIONS 10-550-5402 MC Facilities 10-550-5403 Credit Card Charges 10-550-5404 Judge/Prosecutor/Interpretor 10-550-5405 Jury Pay 10-550-5406 State Caytroleomi/imehar 10-550-5407 SETCIC 10-550-5408 pples/scelimeous 10-550-5409 Collection Agency 10-550-5410 OmniBase Services of Texas TOTAL COURT OPERATIONS TOTAL MUNICIPAL COURT  11,429.00 11,429.00 500.00 2,500.00 1,000.00 4,000.00 150.00 0.00 500.00 3,714.00 500.00 4,864.00 85,323.00 857.00 10,793.00 96,973.00 24,093.00 24,093.00 0.00 5,200.00 28,000.00 0.00 0.00 0.00 0.00 100.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  3,428.25 30.00 3,428.25 30.00 265.00 53.00 0.00 0.00 0.00 0.00 265.00 6.63 0.00 0.00 0.00 0.00 394.89 78.98 0.00 0.00 250.00 50.00 644.89 13.26 0.00 0.00 85,323.00 0.00 0.00 0.00 0.00 10,793.00 0.00 0.00 96,973.00  8,000.75 8,000.75 235.00 2,500.00 1,000.00 3,735.00 150.00 0.00 105.11 3,714.00 250.00 4,219.11 857.00  1,241.77 11,071.98 45.96 13,021.02 1,241.77 11,071.98 45.96 13,021.02  0.00 0.00 0.00 354.52 4,731.18 90.98 975.00 20,400.00 72.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00 750.00 0.00 ( 0.00 0.00 0.00 310.52 921.46 921.46  0.00 468.82 7,600.00 0.00 0.00 750.00) 0.00 821.46)  0.00 18,467.55 77,497.92 0.00 ( 77,497.92)  33,300.00 20,107.59 104,300.56 313.21 71,000.56) 174,659.00 21,349.36 119,710.68 68.54 54,948.32    1-22-2019 11:30 AM LO -GENERAL FUND DEPARTMENTAL PUBLIC WORKS MAINTENANCE CONTRACT SERVICES 10-560-5108 Information Technology TOTAL CONTRACT SERVICES ADMIN EXPENSE 10-560-5207 Misc Supplies 10-560-5209 Office Equipment & Maintenance TOTAL ADMIN EXPENSE DFFICE EXPENSE 10-560-5213 Office Supplies 10-560-5214 Telecommunications 10-560-5215 Travel & Training TOTAL OFFICE EXPENSE NAGES & BENEFITS 10-560-5301 Gross Wages 10-560-5313 Fringe Benefits TOTAL WAGES & BENEFITS INSURANCE TOTAL INSURANCE PUBLIC WORKS OPERATIONS 10-560-5500 Public Works Maintenance 10-560-5501 TCEQ & Harris Co Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel 10-560-5506 Right of Way Mowing 10-560-5507 Road 6 Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscape Improvements 10-560-5516 Gator Maintenance TOTAL PUBLIC WORKS OPERATIONS TOTAL PUBLIC WORKS MAINTENANCE  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 9  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE BOF  PERIOD  ACTUAL BUDGET BALANCE  5,714.00 5,714.00 500.00 500.00 1,000.00 500.00 1,857.00 500.00 2,857.00 69,438.00 643.00 12,384.00 82,465.00 18,070.00 18,070.00 0.00 ( 1,425.30) 812.20 0.00 ( 1,800.00 100.00 100.00 5.56 10,000.00 7,098.00 23,474.01 234.74 ( 13,474.01) 400.00 24.50 998.37 249.59 ( 40,000.00 0.00 36,906.00 92.27 5,000.00 1,111.30 39,581.39 791.63 ( 34,581.39) 3,200.00 104.51 1,344.47 42.01 10,000.00 0.00. 15,170.00 151.70 ( 5,170.00) 125,000.00 0.00 27,138.00 21.71 97,862.00 50,000.00 5,022.61 66,147.25 132.29 ( 16,147.25) 1,200.00 0.00 495.37 41.28  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 1,023.62 204.72 ( 0.00 0.00 1,023.62 102.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 69,438.00 0.00 0.00 0.00 0.00 12,384.00 0.00 0.00 82,465.00  5,714.00 5,714.00 523.62) 500.00 23.62) 500.00 1,857.00 500.00 2,857.00 643.00  Payroll Processing  Employee Insurance  945.18 10,165.86 56.26 945.18 10,165.86 56.26  7,904.14 7,904.14 812.20) 1,700.00 598.37) 3,094.00 1,855.53 704.63  246,600.00 12,035.62 212,167.06 86.04 34,432.94 356,706.00 12,980.80 223,356.54 62.62 133,349.46    1-22-2019 11:30 AM 10 -GENERAL FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 10  100.008 OF FISÇAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  DEPARTMENTAL EXPENDITURES GOF CAPITAL OUTLAYS OTHER EXPENSES 10-570-5601 Capital Improvements 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5607 2014 Paving Project 10-570-5608 MDE Drainage 10-570-5609 Windermere Drainage 10-570-5610 Fire Station Remodel 10-570-5616 S. Piney Pt/Blalock Rd 10-570-5640 Surrey Oaks Smithdale Estates Bypass 10-570-5665 Woods Edge Erosion Project 10-570-5700 2015 Maintenance Project 10-570-5705 Tynewood Ditch Washout Project 10-570-5800 Lanecrest Improvements Project 10-570-5805 Beinhorn Paving Project TOTAL OTHER EXPENSES TOTAL GOF CAPITAL OUTLAYS TOTAL EXPENDITURES  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 50,000.00 0.00 0.00 0.00 300,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 350,000.00 350,000.00  0.00 12,148.89 0.00 ( 12,148.89) 0.00 12,226.43 0.00 ( 12,226.43) 0.00 103,185.00 206.37 ( 53,185.00) 0.00 406,688.75 0.00 ( 406,688.75)  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 300,000.00 0.00 0.00 0.00 0.00 475.00 0.00 ( 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 475.00) 0.00 0.00 0.00 0.00 0.00  0.00 534,724.07 152.78 184,724.07) 0.00 534,724.07 152.78 ( 184,724.07)  5,649,883.00 339,137.53 5,707,255.29 101.02 ( 57,372.29)  REVENUES OVER/(UNDER) EXPENDITURES  1,061,710.00 789,353.67 697,911.34  363,798.66    1-22-2019 11:24 AM 20 -DEBT SERVICE ACCOUNT # ACCOUNT DESCRIPTION ASSETS 20-1100 Claim on Cash 20-1105 Cash Amegy Bank 20-1108 Cash with Agent 20-1109 Texpool-DS 20-1110 Texas Class-DS 20-1200 Property Tax Receivable-Pr 20-1201 Property Tax Receivable-cy 20-1300 Due to/From General Fund 20-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 20-2001 Accounts Payable 20-2002 Other Accrued Liabilities 20-2130 Deferred Revenue-Property Tax 20-2200 Deferred Property Tax Rec 20-2300 Other Accrued Liabilities 20-2701 Unearned Revenue-Property Tax TOTAL LIABILITIES EQUITY 20-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET AS OF: DECEMBER 31ST, 2018  PAGE: 1  BALANCE 72,043.96) 0.00 405,186.03 437,334.24 119,645.91 27,211.66 532,135.28 0.00 0.00 1,449,469.16  1,449,469.16  1,403,475.00 0.00 27,211.66 0.00 0.00 1,401,860.79 157,730.17 157,730.17 1,364,030.14 2,904,838.60 1,540,808.46)  2,832,547.45  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  1,383,078.29)  1,449,469.16    1-22-2019 11:30 AM 20 -DEBT SERVICE FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 1  100.008 OF FISÇAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY TAXES INVESTMENT INÇOME TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  1,408,397.00 286,731.06 1,358,949.39 96.49 49,447.61 1,409,147.00 287,588.66 1,364,030.14 96.80 45,116.86  750.00  857.60  5,080.75 677.43  4,330.75)  2,250.00 0.00 0.00  0.00 0.00 0.00  2,250.00 100.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 1,448,591.46  1,499,114.00 1,403,475.00 2,902,588.60 193.62 ( 1,403,474.60) 1,501,364.00 1,403,475.00 2,904,838.60 193.48 1,403,474.60  REVENUES OVER/(UNDER) EXPENDITURES  92,217.00) 1,115,886.34) 1,540,808.46)    1-22-2019 11:30 AM 20 -DEBT SERVICE REVENUES TAXES 20-4101 Property Tax Revenue TOTAL TAXES INVESTMENT INÇOME 20-4400 Bank Interest 20-4410 Bond Premium TOTAL INVESTMENT INÇOME TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 2  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANÇE  1,408,397.00 286,731.06 1,358,949.39 96.49 49,447.61 1,408,397.00 286,731.06 1,358,949.39 96.49 49,447.61  750.00 0.00 750.00  857.60 0.00 857.60  5,080.75 677.43 ( 4,330.75) 0.00 0.00 5,080.75 677.43  0.00 4,330.75)  1,409,147.00 287,588.66 1,364,030.14 96.80 45,116.86    1-22-2019 11:30 AM 20 -DEBT SERVICE  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 3  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  DEPARTMENTAL EXPENDITURES NON-DEPARTMENTAL ADMIN EXPENSE 20-500-5204 Paying Agent Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 20-500-5820 Interest Expense-Bonds 20-500-5821 Bond Principal Payments 20-500-5822 Amortization of Bonds TOTAL OTHER EXPENSES TRANSFERS 20-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  PERIOD  ACTUAL BUDGET BALANCE  2,250.00 2,250.00  0.00 0.00  2,250.00 100.00 2,250.00 100.00  0.00 0.00  269,114.00 118,475.00 387,588.60 144.02 ( 118,474.60) 1,230,000.00 1,285,000.00 2,515,000.00 204.47 ( 1,285,000.00) 1,499,114.00 1,403,475.00 2,902,588.60 193.62 1,403,474.60)  0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  1,501,364.00 1,403,475.00 2,904,838.60 193.48 ( 1,403,474.60) 1,501,364.00 1,403,475.00 2,904,838.60 193.48 ( 1,403,474.60)  REVENUES OVER/(UNDER) EXPENDITURES  92,217.00) 1,115,886.34) 1,540,808.46)  1,448,591.46    1-22-2019 11:24 AM 30 -SPECIAL REVENUE FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 30-1100 Claim on Cash 30-1102 Donation 30-1103 MC Security 30-1104 MC Technology 30-1106 Child Safety 30-1200 Due To/From General Fund 30-1301 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 30-2001 Accounts Payable 30-2100 Grants Payable 30-2200 Due To General Fund TOTAL LIABILITIES EQUITY 30-3000 Fund Balance 30-3001 Fund Balance-Child Safety 30-3002 Fund Balance-MC Security 30-3003 Fund Balance-Mc Technology 30-3010 Unrestricted Retained Earnings 30-3300 Fund Balançe-Mc Security 30-3400 Fund Balance- MC Technology 30-3904 Earnings-Mc Technology TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: DECEMBER 31ST, 2018  PAGE: 1  BALANCE 84,993.05 0.02 0.36 0.05 20,188.59 0.00 0.00  105,182.07  105,182.07  0.00 0.00 0.00 22,003.43 55,694.92 11,838.88 3,081.69 0.00 0.00 0.00 0.00 92,618.92 12,563.15 0.00 12,563.15  0.00  TOTAL REVENUE OVER/(UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  105,182.07  105,182.07    1-22-2019 11:30 AM 30 -SPECIAL REVENUE FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENOE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 1  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY COURT INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITURE SUMMARY NON-DEPARIMENTAL MISCELLANEOUS TOTAL NON-DEPARTMENTAL QUALIFIED EXPENSES ÇOURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  13,300.00 5.00 0.00 13,305.00  789.28 12,553.96 94.39 0.85 0.00 790.13 12,563.15 94.42  746.04 4.19) 0.00 741.85  9.19 183.80 ( 0.00 0.00  0.00 0.00 123.00 123.00 0.00 0.00 0.00 0.00 0.00 13,182.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 790.13 12,563.15  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 123.00 123.00 0.00 0.00 0.00 0.00 0.00 618.85  REVENUES OVER/(UNDER) EXPENDITURES    1-22-2019 11:30 AM 30 -SPECIAL REVENUE FUND REVENUES COURT 30-4305 MC Security Revenue 30-4310 MC Technology Revenue 30-4315 Child Safety Revenues TOTAL COURT INVESTMENT INCOME 30-4405 MC Security-Interest 30-4410 MC Technology-Interest 30-4415 Child Satety-interest 30-4420 Donations-interest TOTAL INVESTMENT INCOME DONATIONS & IN LIEU 30-4720 Donations 30-4800 Other Income TOTAL DONATIONS & IN LIEU TOTAL REVENUES  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 2  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  PERIOD  ACTUAL BUDGET BALANCE  4,000.00 5,300.00 4,000.00 13,300.00 5.00 0.00 0.00 0.00 5.00 0.00 0.00 0.00 13,305.00  196.60 262.14 330.54 0.00 0.00 0.85 0.00 0.85 0.00 0.00 0.00  3,432.71 85.82 4,576.92 86.36 4,544.33 113.61 789.28 12,553.96 94.39  567.29 723.08 544.33) 746.04 5.00 0.00 9.19) 0.00 4.19) 0.00 0.00 0.00 741.85  0.00 0.00 0.00 0.00 9.19 0.00 ( 0.00 0.00 9.19 183.80 0.00 0.00 0.00 0.00 0.00 0.00  790.13 12,563.15 94.42    1-22-2019 11:30 AM 30 -SPECIAL REVENUE FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL MISCELLANEOUS 30-500-5029 Gen Govt Qualified Expenses TOTAL MISCELLANEOUS TOTAL NON-DEPARIMENTAL QUALIFIED EXPENSES ÇOURT 30-510-5121 Child Safety 30-510-5122 MC Security 30-510-5123 MC Technology 30-510-5129 Donation TOTAL COURT TOTAL QUALIFIED EXPENSES ADMINISTRATION ADMIN EXPENSE 30-520-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 30-520-5702 Other Expenses TOTAL OTHER EXPENSES TRANSFERS 30-520-5902 Transfers Out TOTAL TRANSFERS TOTAL ADMINISTRATION TOTAL EXPENDITURES  CITY OF PINEY POINT VILLAGE REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 3  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 123.00 0.00 0.00 123.00 123.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 123.00 0.00 0.00 123.00 123.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 123.00 13,182.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 790.13 12,563.15  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 123.00 618.85  REVENUES OVER/(UNDER) EXPENDITURES    1-22-2019 11:24 AM 40 -CAPITAL PROJECTS FUND ACCOUNT # ACCOUNT DESCRIPTION ASSETS 40-1100 Claim on Cash 40-1101 Texpool 40-1105 Cash - Amegy Checking 40-1120 Texas Class 40-1200 Accounts Receivable 40-1220 A/R - General Fund 40-1250 Due To Metro 40-1300 Accrued Interest Receivable TOTAL ASSETS LIABILITIES 40-2001 Accounts Payable 40-2002 Other Accrued Liabilities 40-2200 Deferred Revenue 40-2300 Construction Retainage Payable 40-2400 Accrued Liabilities TOTAL LIABILITIES EQUITY 40-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES  CITY OF PINEY POINT VILLAGE BALANCE SHEET ASOF: DECEMBER 31ST, 2018  PAGE: 1  BALANCE 1,478,406.29) 0.00 0.00 7,397.21 0.00 0.00 0.00 0.00 1,471,009.08)  1,471,009.08)  14,005.00 0.00 0.00 194,200.81 0.00 88,452.47 88,452.47 11,346.91 1,779,014.27 1,767,667.36)  208,205.81  TOTAL REVENUE OVER/ (UNDER) EXPENSES TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY 6 REV.OVER/(UNDER) EXP.  1,679,214.89)  1,471,009.08)    1-22-2019 11:30 AM 40 -CAPITAL PROJECTS FUND FINANCIAL SUMMARY  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 1  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8 OF  PERIOD  ACTUAL BUDGET BALANCE  REVENUE SUMMARY INVESTMENT INCOME DONATIONS & IN LIEU TOTAL REVENUES EXPENDITORE SUMMARY NON-DEPARTMENTAL ADMIN EXPENSE OTHER EXPENSES TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL EXPENDITURES  0.00 0.00 0.00  15.72 0.00  7,026.91 0.00 ( 7,026.91) 4,320.00 0.00  4,320.00)  15.72 11,346.91 0.00 ( 11,346.91)  0.00 0.00 0.00  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 1,767,667.36  0.00 15,755.00 1,779,014.27 0.00 ( 1,779,014.27) 0.00 15,755.00 1,779,014.27 0.00 1,779,014.27)  REVENUES OVER/(UNDER) EXPENDITURES  0.00 ( 15,739.28) 1,767,667.36)    1-22-2019 11:30 AM 40 -CAPITAL PROJECTS FUND  CITY OF PINEY POINT VILLAGE REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 2  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE 8OF  REVENUES  PERIOD  ACTUAL BUDGET BALANCE  INVESTMENT INCOME 40-4400 Interest Income TOTAL INVESTMENT INCOME DONATIONS 6 IN LIEU 40-4800 Other Income 40-4910 Debt Proceeds 40-4911 Bond Premium 40-4912 Issuance Cost TOTAL DONATIONS & IN LIEU TOTAL REVENUES  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  15.72 15.72 0.00 0.00 0.00 0.00 0.00  7,026.91 0.00 ( 7,026.91) 7,026.91 0.00 ( 7,026.91) 4,320.00 0.00 ( 4,320.00) 0.00 0.00 0.00 0.00 0.00 0.00 4,320.00 0.00  0.00 0.00 0.00 4,320.00)  15.72 11,346.91 0.00 ( 11,346.91)    1-22-2019 11:30 AM 40 -CAPITAL PROJECTS FUND DEPARTMENTAL EXPENDITURES NON-DEPARIMENTAL ADMIN EXPENSE 40-500-5203 Bank Fees TOTAL ADMIN EXPENSE OTHER EXPENSES 40-500-5601 Capital Outlay 40-500-5616 S. Piney Pt/Blalock Rd 40-500-5617 Smithdale/Claymore 40-500-5640 Batch 1 Projects 40-500-5641 Batch 1 - Preliminary 40-500-5655 Blalock/S. Piney Point 40-500-5660 Smithdale Estates Bypass 40-500-5670 N. Piney Point Road Project 40-500-5675 Lanecrest Drainage Improvement 40-500-5702 Miscellaneous Expense TOTAL OTHER EXPENSES TRANSFERS 40-500-5901 Transfers In 40-500-5902 Transfers Out TOTAL TRANSFERS TOTAL NON-DEPARIMENTAL TOTAL  CITY OF PINEY POINT. .VILLAGE REVENUE 6 EXPENSE. REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2018 CURRENT BUDGET  PAGE: 3  100.008 OF FISCAL YEAR BUDGET  CURRENT YEAR TO DATE OF  PERIOD  ACTUAL BUDGET BALANCE  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 14,005.00 25,075.00 0.00 ( 25,075,00)  1,750.00 1,068,317.20 0.00 ( 1,068,317.20) 0.00 577,255.67 0.00 ( 577,255.67) 0.00 108,366.40 0.00 108,366.40)  0.00 15,755.00 1,779,014.27 0.00 ( 1,779,014.27)  0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 0.00  0.00 15,755.00 1,779,014.27 0.00 ( 1,779,014.27) 0.00 15,755.00 1,779,014.27 0.00 ( 1,779,014.27)  REVENUES OVER/(UNDER) EXPENDITURES  0.00 15,739.28) 1,767,667.36)  1,767,667.36    1-22-2019 11:24 AM 99 -POOLED CASH FUND ACCOUNT # AÇCOUNT DESCRIPTION ASSETS 99-1101 Cash 99-1510 DUE FROM GENERAL FUND 99-1520 DUE FROM DEBT SERVIÇE 99-1530 DUE FROM SPECIAL REVENOE 99-1540 DUE FROM CAPITAL PROJECTS 99-1550 DUE FROM METRO FUND 99-1599 Due From Other Funds TOTAL ASSETS LIABILITIES 99-2000 Accounts Payable 99-2190 Due to Other Funds TOTAL LIABILITIES EQUITY 99-3000 Fund Balance TOTAL BEGINNING EQUITY TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.  CITY OF PINEY POINT VILLAGE BALANÇE SHEET AS OF: DECEMBER 31ST, 2018  PAGE: 1  BALANÇE 1,294,585.23 0.00 0.00 0.00 0.00 0.00 1,559,733.80  2,854,319.03  2,854,319.03  1,560,734.80 1,293,584.23  2,854,319.03 0.00 0.00  0.00  2,854,319.03    Council Agenda Item Cover Memo  1/28/2019 Date of Meeting  To: Agenda Item:  Mayor and City Council  Discuss and take possible action on thel Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Master Drainage Study, the City of Houston Windermere  Project, various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  NA  FUNDING SOURCE: Bond. City, and Metro Funds  CURRENT BUDGETED ITEM: YES_ NO. - EMERGENCY REQUEST: YES NO X_  PREPARED BY: Joe Moore ATTACHMENTS: Yes    52  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc.  City Council Meeting Date: January 28, 2019  1. City of Houston - Windermere Project  The City of Houston expected to award the contract for the Windermere Outfall Repair Project in January to Fused Industries, LLC. This project includes the repair of a City of Houston 102-inch diameter storm sewer outfall pipe at Buffalo Bayou, a City of Piney Point Village 24-inch diameter storm sewer outfall pipe, and a temporary access road through #19, #18, #17, #16, and #15 Windermere from Fondren to Buffalo Bayou. Council previously approved an Inter-local agreement with the City of Houston for the repair of the 24-inch storm sewer outfall pipe for an amount of $406,688.75 which included the cost of the pipe and bank repair as well as half of the cost of the temporary access road installation and removal. The City of Houston has submitted an invoice to the City for payment of their HDR has requested but has not yet received confirmation that the City of Houston has awarded the project and the City of Houston will not have an official schedule from the Contractor until the project has been awarded and a Notice to Proceed is issued to the Contractor. HDR has requested to be invited to the pre-construction meeting with the Contractor. HDR has notified the affected residents that the project will be beginning sometime in the first quarter of 2019 and reminded them that all items within the easement will need to be relocated prior to construction. When the construction schedule isr received, it is suggested that an on-site pre-construction meeting be held with residents  portion oft the project.  to answer any questions about the upcoming construction.  2. Master Drainage Study  AV workshop was held on Tuesday, Jan. 22nd where HDR reviewed the updated Master Drainage Study and the 2017 Update to the Street Assessment with Council. HDR is completing final revisions to the Master Drainage Study as discussed in the workshop. After these revisions have been made, HDR will submit the Study to Council for acceptance. Council also requested engineering proposals for the Priority No. 1 project - Beinhorn Road  and the Priority No. 2 project - Wilding Lane.  3. Maintenance Projects  Council has previously approved quotes or proposals for multiple maintenance projects  throughout the City. The following is a status report for each project:  Taylorcrest (Echo Lane to Blalock Road) Restriping  The Contractor has reported that they will stripe this intersection on Friday, Jan.  25th.    52  Carol Tree Park Sidewalk  HDR met with the Mayor and the Contractor on site to review the plan and the Mayor's expectation. The Contractor completed all of the necessary formwork and finished pouring concrete for the sidewalk on Thursday, Jan. 24th. After the concrete cures for three days, they will complete the finishing items, including setting the The surveyors completed processing the field work data and sent it to HDR on Thursday, Jan. 24th. HDRI has begun drawing the survey data into CADD backgrounds. The Contractor has reported that they will complete the Priority 1 and Priority 2 repairs on Thursday, Jan. 31st and Friday, Feb. 1(weather  benches, replacing sod, and cleaning up.  Bothwell Way Survey  S.Piney Point Road Guardrail Replacement  pending). Ditch Regrading  The Contractor had a meeting with Cary Moran Thursday, Jan. 17th to discuss any prune any tree limbs in order for the Gradall to access the ditch along Memorial Drive. They anticipate that they will begin regrading ditches along The Contractor completed the installation of the Type E inlet and will finish  Memorial Drive and Grecian Way in early February. final clean up around the inlet the week of January 28th.  Type El Inlet  4. Future Projects  At Council's request, HDR has identified multiple projects for the City to consider performing. HDR has also completed the Master Drainage Study Update and has held a workshop with the City to discuss the Study. The Study Update identifies solutions to drainage issues throughout the City. As a result of the workshop, the City requested engineering proposals for drainage improvements along Beinhorn Road and Wilding Lane. Homes on both streets have previously reported flooding and water frequently overwhelms the roadside ditches filling yards and overtopping the streets. Multiple cul-de-sac streets stemming off oft the larger drainage projects the City has completed are good candidates for future drainage improvements projects as further outlined in the Master Drainage Study Councilman Dodds requested that HDR prepare an Opinion of Probable Construction Cost to upsize the storm sewer at #2 White Pillars which drains Pineneedle and. Jeffers Court. The An additional drainage project is the replacement of the 96-inch CMP along S. Piney Point  Update.  OPCC for these improvements is $116,360.00  Road:  o Opinion of Probable Project Costs (OPPC)  96-inch (replace in kind) - $986,200.00 9'x9' RCB (equivalent size concrete material)- -$1,921,353.00 Dual 8'x7' RCB (ultimate outfall size) $2,227,785.00    H2  Al list of potential streets for paving improvements includes the following: Memorial Drive from San Felipe to Greenbay (Asphalt) Beginning to show signs off failure  Completed point repairs in 2015 and November 2017 Several other locations will need point repairs in future Typical lifespan of asphalt road with that level of traffici is 12-15 years. Opinion of Probable Construction Costs (OPCC) -$ $746,740.00 HDR contacted the City Engineer for Hunter's Creek' Village and inquired about Hunter's Creek's plans to replace Memorial Drive from Greenbay to' Voss. Their City Engineer noted that Memorial Drive was noted on a Street assessment they had performed recently but not as high on the list as Beinhorn (which is at the top) and about four other streets. Mark did note that. Jim Pappas would bei interested in partnering with Piney Point Village to re-construct Memorial.  Last repaved in 2005  Arrowwood Circle (Asphalt) S.Piney Point Road (Asphalt) Crack Sealing  7.  Current Anticipated Piney Point Project Schedules:  The following is a summary of anticipated project schedules for projects in various phases throughout the City. Please be aware that the schedules are approximate and. subject to the weather, utility company reviews, City and County reviews, and other unforeseen circumstances that may develop as each project progresses. HDR will submit an updated  schedule with each engineer'sreport. Surrey Oaks Paving & Drainage Improvements Anticipated Schedule- =  30% Design Completion -12/24/2018 Final Design Completion- -4 4/29/2019 Advertise for Bidding May Bid Opening - mid-June  Presentation of 30% Design - January Council Meeting- -1 1/28/2018 Authorization for Final Design - January Council Meeting-1 1/28/2018 Authorization for Bidding - April Council Meeting-4/29/2019 Award Contract - June Council Meeting- -6/24/2019 Construction Notice to Proceed-I late-July Construction Completion Date - late February 2020    VILLAGE FIRE DEPARTMENT REGULAR MONTHLY BOARD MEETING MEDNEDAYANUAYAANNA 6:00 P.M. HEDWIG CITY HALL  Notice is hereby given ofare regular monthly meeting oft the Fire Commission of the Village Fire Department, tol be held on' WEDNESDAY,.anuary 23, 2019 6:00 P.M., atl Hedwig City Hall, 9551 Piney Point. Houston, Texas  77024 1. 2. 3.  CALLTOORDER  COMMENTS FROM THE PUBLIC  CONSENT AGENDA - All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There will be no separate discussion of these items unless al Board Member so requests, in which event the item willl be removed from the Consent Agenda and  considered ini its normal sequence on the Agenda. 3A. Approval ofMinutes- December- Regular Board meeting 12/19  3B. Approval ofbills paid - December 2018 4A. Treasurer's Financial Reports --December  4. REPORTS  4B. Fire Chief's Report -Events ofl December 2018; Monthly Performance; Record ofCalls, and] Response  Times  4C. Building restoration subcommittee report andj possible action 4D. Dispatch subcommittee report and possible action 4E. Interlocal agreement subcommittee report and possible action  5.  CONSIDERATION: OF CONTRACTS/AGREEMENTS - Thel Board will discuss and consider possible  action on the following: None following: None  6.  CONSIDERATIONOF RESOLUTIONS - The Board will discuss and consider possible action on the  7.  DISCUSSION TEMSPESENTATIONOL SPECIALREPORIS-  None    VILLAGEI FIRE DEPARTMENT REGULAR MONTHLY! BOARD MEETING JANUARY23,2019 PAGE2  8. CONSIDERATIONOE, AND ACTION ON THE FOLLOWING- Thel Board will discuss and consider  possible action ont the following:  8A. Discussion of and possible action ont the 4th Quarter Ending 2018 Investment Report 8B. Discussion of and possible action retaining 4th Quarter Ambulance Funds for 2018  9.  CLOSEDSESSION- Thel Board ofCommissioners will retire into Executive Session as authorized by 9A. Executive Session- Closed session in accordance with the Govemment Code Sec. 551.071. Consultation  Chapter 551; Texas Government Code, to discuss following matters:  with Attorney; Closed Meeting.  A. Discuss Fire Chief's2018 performance and 2019 salary  B. GOVERNMENTAL BODY MAY NOT CONDUCT A PRIVATE CONSULTATION WITH ITS  ATTORNY EXCEPT:  1) When the Govemmental body seeks the advice ofi its Attorey about:  (A) Pending or contemplated. litigation; or (B) Asettlement offer/s  2) Onar matter in which the duty of the Attorney to the Governmental: Body under the Texas Disciplinary Rules of Professional Conduct oft the State Bar ofTexas clearly conflicts with this chapter  9B. Bunker Hill  10. ACTION-CLOSED SESSION- Thel Board ofl Directors will discuss and consider any actions necessary  oni items discussed inl Executive Session  11. RUTURETOPICS 12. NEXTMEETINGDATE Feb.27,2019 13. ADJOURNMENT  Icertify that the agenda for the 231d of. Januray 2019, Regular Monthly Meeting was posted at the fire department  this the/7th day/gfJanuary; 2019, at 7:40 a.m. Marlo Longoria, VShngu  Aaministrlive  The facility is wheelchair accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact the Fire Chief's Office at (713)4 468-7941OrFAX(IB): 468-5039 orl onoria@yilag-freorg for further information.    VILLAGE FIRE DEPARTMENT REGULAR BOARD. MEETING WEDNESDAY,DECEMBER 19,2019 MINUTES- PAGE2 2. COMMENTS FROM THE PUBLIC:  Cyril Arney resident for 33 years stated that he disagreed with the proposed recommendation John Kelly resident for 25+ years stated his concerns; disagree with thej proposed idea. Incidents vs Bunker Hill Village (BHV) percent oft the budget. Mr. Kelly felt that the value oft the homes should be protected, and he would not appreciate the noise pollution ofar new: station. He also stated that the data provided on the BHV website reported that City ofE Bellaire, Humble, and West) Houston had low response times. However, these cities would not bes serving BHV, Houston Fire department would bet the responders. Mr. Kelly felt that the data was too vague and needed to bes spread over a 5-10 year process to see accurate data. Jack Richardson- stated his concern is the safety of the residents. Jerry Thompson- stated his concern is the other items written in thel McGrath report. Mr. Thompson requested information on dispatch and response times. Paul Reinbolt: stated that his concern is the safety oft the residents  3. CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Board of Commissioners and will be enacted by one motion. There willl be no separate discussion oft these items unless al Board Member so requests, in which event thei item will be removed from the Consent Agenda  and considered in its normal sequence on the Agenda.  3A. Approval of Minutes  Approval ofMinutes- -November 2018 - Regular Board Meeting 11/28  3B. Approval of Bills Paid Approval of Bills Paid November 2018  Commissioner Nash asked for a motion to approve the consent agenda. Commissioner Carpenter moved, Commissioner Johnson seconded to approve the items of the Consent Agenda. Commissioners Byrne and Alternate Doyle voted "Aye," "Noes" none.  MOTION CARRIED UNANIMOUSLY  4. Reports  4A. Treasurer's Financial Reports - November - budget from Bunker Hill Village  Commissioner Carpenter stated the Village Firel Department is about 15 % % under budget for the year. There has been no significant change. Commissioner Carpenter asked! Marlo Longoria to  share thej payments received by BHV. Ms. Longoria stated that BHV has  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIREDEPARTMENT REGULAR BOARD MEETING WEDNESDAY,DECEMBER 19,2019 MINUTES -E PAGE3 roof.  made their annual assessment without amendment payments for the professional services and the Marlo Longoria stated that BHV annual budget amount is about $60K or $65K with amendments  for the month ofDecember  4B. Fire Chief's Report -Events of June 2018; Monthly Performance; Record of Calls; EMS  Collections, Operational issues, Response Times Professional Services is at $70K, over the amount budgeted Roof mostly complete 151 ft off flashing to be complete Boiler inspector stated the boiler unsafe (boiler will need replacement) Small fire in at trash can at St. Celia started by student. All cities are under national standard on response time of6 61 min. 30 sec. Great support during the Holiday from Residents  Full Staffing  Average Time: 3.58, 382 incidences, 673 responses to the incidences, and transported 121 patients Commissioner Carpenter requested an action plan for replacing the boiler. Chief Foster stated that hel has asked the commission facility committee to review the issue and create an action plan. The cost for the Commissioner Carpenter asked Chief Foster, ifhel had mentioned that the VFD (Village Firel Department) had met the nation standard on EMS calls. Commission Carpenter stated iti is primarily due toi relying on the Police Department arriving on scene as responding first. Chief! Foster stated that the police Departments are equipped with. AED's in their cars as well as CPR training.  boiler is anticipated tol be part of the expense in the renovation  5. CONSIDERATIONS OF CONTRACTS/AGREEMENTS The Board will discuss and consider  possible action on the following:  5A. None  6. CONSIDERATIONG OF RESOLUTIONS- - The Board will discuss and consider possible  action on the following: 6A. None  7. DISCUSSION TTEMSPRESENTATION OF SPECIAL REPORTS The Board will discuss and 7A. Discussion from sub-committee updates (roof project, fire station renovation, dispatch, etc....)  consider possible action on the following:  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIRE. DEPARTMENT REGULAR BOARD MEETING WEDNESDAY,DECEMBER 19,2019 MINUTES-PAGE4 Building Renovation:  Alternate Leiker stated that an article was posted to solicitate a program manager for the renovation in the The ending date for the article post was December 18,2018, 41 responses were received, and the committee  Memorial Examiner and Houston Chronicle.  would be meeting to select and recommend aj program manager.  Dispatch:  The dispatch committee met with Chief Foster and Chief Schultz. Alternate Kollenberg stated both Chief Foster and Chief Schultz are working together to gather information and better improve the system. Commissioner Carpenter stated that the McGrath report has dispatch data that is very significant. When a call is received by the dispatcher from our Village PSAP (Public Safety Answering Point) centers (MVPD, SVPD, Hedwig PD) it takes time to retrieve the reason for the call from the caller. Once the caller states thet reason for the call thel PSAP is then able to transfer the call. The transfer time is usually under 12 seconds to VFD which is significantly lower than the national standard for transfer of calls. Commissioner Carpenter stated that as the reader reads and understands the McGrath report that it can present a very different picture than what is happening on the ground. He also suggested to review the numbers very Commissioner Johnson stated that ifMcGrath had problems sorting out the data, they would go the Harris Commissioner Nash asked Alternate Kollenberg ift the committee! has had any communication with the other 2j police departments and the status on improving performance, training, and AEDs. Alternate Kollenberg stated that the committee had met with all three PD Chiefs and Chief Foster and all the  Alternate Kollenberg stated overall the system is working well.  cautiously that are] presented in thei report. County 911 as a default, this did notl help the data.  departments are working together to ensure these areas are being completed.  7B. Presentation by the City of Bunker Hill Village:  Mr. Bert Rosenbaum and City Councilman, Jay Smyre presented and reviewed al hard copy of the City of Bunker Hill presentation ofai resolution to thel BHV: membership to the VFD and a proposal for future Fire Mr. Rosenbaum stated that building a second station is not a condition tol becoming a part oft the VFD but a Mr. Smyre stated that the working goali is tos get! backi into thei membership oft the VFD: first andi foremost, then start looking at a second station. He also statedt thes second station could takey years, thej proposal isj just aj plan.  station. A copy ofwhich is attached hereto as exhibit "A."  suggestion.  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE: FIRE DEPARTMENT REGULAR BOARD MEETING WEDNESDAY, DECEMBER 19,2019 MINUTES - PAGES expectations as follows; 2. Independence from the VFD 3. "status Quo" ambulance to build a second station.  The commission received a letter from the Mayor of Bunker that described in a three-part priority BHV's  1. Membership on the contingency ofas second station  Commissioner Johnson stated that the triggering event would be 20%i in EMS calls prompting staffingat third Mr. Rosenbaum clarified' "That is correct, but the expectation is that it will happen in the near future." Commissioner. Johnson stated for clarification, financing that liability fora as second station fort the other villages for payment would be their participation in the fire department not on their own misconceptions. CLOSED SESSION.- The Board of Commissioners will retire into Executive Session as authorized by Chapter 551; Texas Government Code, to discuss following matters: 8A. Executive Session- Closed session in accordance with the Government Code Sec. 551.071.  8.  Consultation with Attorey; Closed Meeting.  AGOVERNMENTALBODYMAYNOTCONDUCT. AI PRIVATECONSULTAIONWITHITS  ATTORNY EXCEPT:  1) When the Governmental body seeks the advice ofi its Attomey about:  (A) Pending or contemplated litigation; or (B) A settlement offers  2) Ona a matter in which the duty oft the Attorney to the Governmental Body under the Texas Disciplinary Rules of] Professional Conduct of the State Bar ofTexas clearly conflicts with this  chapter  Commissioner Nash asked for ai motion to go into Executive Session at 7:30 p.m.  9. ACTION-CLOSED: SESSION- The Board of Directors will discuss and consider any actions No action was taken as a result of the Executive Session. Executive session ended 8:18 pm.  necessary on items discussed in Executive Session.  10. CONSIDERATION OF AND ACTION ON' THE FOLLOWING- Thel Board will discuss and  consider possible action on the following:  E:1VFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIREI DEPARTMENT REGULAR BOARD MEETING WEDNESDAY, DECEMBER 19,2019 MINUTES-PAGE7  10A. Discussion and possible action on retaining the 4th quarter ambulance revenue for 2018 No discussion occurred. Noj possible action on retaining the 4th quarter ambulance revenue: for 2018 was 10B. Discussion and action on continuing agreement with Taber and Burnett for VFD accounting services. Monthly service fee will increase by $100 from $725/monthly to $825/monthly with an Marlo Longoria reviewed the agreement with Taber and Burnett for VFD accounting services. Commissioner Nash asked for a1 motion to approve the continuation agreement with Taber and Burnett for VFD accounting services. Commissioner Byrne moved, seconded by Commissioner Carpenter,  table.  additional Accounting CS software fee of$27.  Commissioners Johnson and Alternate Doyle voted' "Aye," "Noes" none. agreement and discussion regarding a new inter-local agreement.  10C. Discussion and possible action on potential amendments/updates to the existing inter-local Commissioner Carpenter stated based on what was presented the action that the commission is going to takei is working with the attorney to amend the current interlocal agreement to ensure that Bunker Hill retains services from VFD beyond December 2019. The language related to the present interlocal must be discussed in al later meeting sometime in 2019, the commission. is committed. as a group, as stated in the last meeting that the doori is always open. It will require a change to the current interlocal agreement. The interlocal agreement does not statel how a city would be brought back into VFD. He stated that the details would be worked out in the future meetings. The five participating cities willl have to agree and vote Commissioner Nash suggested a committee be setup consisting of Mayor Muecke and Commissioner  on thel language for the amendment and vote on the amended interlocal agreement. Carpenter to review thej process of amending the interlocal agreement.  11. FUTURETOPICS.  None  12. NEXT MEETING DATE Next meeting date. Jan. 23, 2019  Commissioner Nash stated the location off future meeting will bel held at Hedwig City Hall until future  notice.  E:IVFD Special Meeting minutes 12.19.2018.doc    VILLAGE FIREI DEPARTMENT REGULAR BOARDMEETING WEDNESDALD:CEMBER 19,2019 MINUTES-I PAGE8 13. ADJOURNMENT Commissioner Byrne  Commissioner Nash moved to adjourn at 8:25 p.m. Commissioner Carpenter moved seconded by  Commissioners Johnson and Alternate Doyle voted "Aye," "Noes"none.  MOTION CARRIED UNANIMOUSLY Respectfully submitted  Commissioner Zebl Nash, Vice- Chair  Attest:  Commissioner Jay Carlton, Secretary  E:IVFD Special Meeting minutes 12.19.2018.doc    Exhibit "A"  my  BUNKER HILL VILLAGE  Settlement Presentation  to the    Village Fire Commission  Est.1954  December 19, 2018  Dcc. 19.2018- BHV Settlement Presentation  1    Presentation to the Village Fire Commission  1)  Resolution ofBunker Hill Village's Membership  in the Village Fire Department  2)  Proposal for a Future Village Fire Department  Second Station  Dec. 19.2018- BHV Settlcment Presentation  2    Resolution of Membership  With the Village Fire Department  Bunker Hill Village wants to continue to be a part ofthe Village Fire  Department:  In order to settle this dispute, Bunker Hill Village will pay the balance remaining from the November and December Fire Department pendinginvoices which  include:  Our share ofthe $50,000 Budget Adjustment - $9,500 - paid Our share ofthe "net" roofr replacement cost - $21,626.25  Acknowledging Bunker Hill remains a contracting city with the Village Fire Department, Bunker Hill will pay the 2019 budgeted expenses including Bunker Hill's share of the renovation of the existing Fire Station.  Dec. 19.2018- BHV Scttlement Prescntation  Page3    Presentation to the Village Fire Commission  Part 2  Proposal, for a Future Village Fire Department  Second Station  Dec.19.2018- BHV Scttlement Presentation    Proposal for a Future  VFD Station 2  When an additional, fully certified, staffed ambulance (or alternative apparatus) is needed to serve residents of the VFD, Station 2 will be developed in  the Southwest Area of the service area.  Currently, the VFD data shows 14%  oftotal EMS calls are occurring simultaneously.  Dcc. 19.2018- BHV Sctticment Presentation    Asumptony/Propos. for  Construction ofa Future VFD Station 2  1. When an additional, fully staffed ambulance (or apparatus) is placed in service by VFD (when data shows that 20% of total EMS Calls occur simultaneously),  Construct VFD Station 2  2. VFD will staff the additional personnel at Station 2  3. VFD will operate Station 2  4. The estimated operational timetrame for Station 2 is within 3 - 5 years; it will take 9 - 12 months to build  Station 2  5. Bunker Hill will acquire land, design, build and finance  Station 2  Dcc. 19,2018- BHV Setticment Presentation    kecommended Location for VFD Station 2  Eamiang ue: Stno 901 Cortidak Read  Existing Fire! Station 901 Corbindale Road  Marr Travel. Aree .Mionte Trasel AreR  2Minite Travpl Arma 41 Minute Travel. Area  Approzimate Location of a Rccommended 2nd Firc Station in the Southwestern Area of the Service Area  Dcc. 19. 2018- BHV Settlcment Presentation  7    Benefits of VFD Station 2  Reduces response times -3 Cities  Solves the need for expansion and growth of VFD -  takes pressure offofcrowding at current station - All Cities Potential to impact fire spread and EMS patient outcomes  for entire service area - AIl Cities 3070 1-  Aligns VFD with the national average for fire stations which  is 1 station for every 4.4 square miles - AII Cities 1,  Dec. 1.201S- BHVScttlement Presentation    Bunker Hill commissioned a Study with Kirksey Architecture To Construct a Second Station in the  Southwest Area ofthe VFD Service Area  Design Specifications to Include:  1A Ambulance Bay  11 Large Bay (frequested by VFD)  2 Dorm Rooms. &2 Bathrooms (increase to 5dorm  rooms ifVFD requests)  Day Room  Dining/ Kitchen Facilities 17 Treatment Room/Office  Decontamination Room (frequested by VFD) Built to Hurricane & Windstorm Standards  Dec. 19.2018- BHV Setllement Presentation  9    VFD Station 2 - Front View  VFD Station 2  Dec. 19. 2018- BHV Scttlement Prescntation    VFD Station 2 - Floor Plan EMS (1 Bay)  PANTRY  NICMENONINGPAMTRY  DECONTAMIRATION  EMSSTORAGE  UTILITY  a TLT/SHOWER  APPARATUSSAY'  hinit CLs  MECHANICALI ROOM  STORAGE  TLT/SHOWER  DAYROOM  OFFICE  DORMROOM  IT/ELEC  CLOSET  EMS Station - 3,725 Square Feet Building Costs $ 1,670,000  VILLAGE FIRE DEPARTMENT STATION NO.2 FLOOR PLANC OPTION-1-A12-ONE. APPARATUSBA  Kirksey  Dcc. 19. 2018- BHV Settlcment Prescntalion    VFD Station 2 - Floor Plan EMS & Fire (2 Bay)  CLOSET  ELEC  OFFICE  DORMROOW  Dit nnr  TLT/SHOMER  DECONTAMNATION  EMSSTORAGE  UTUTY  APPARATUSBAY  MTCPVOREMEPAMTRY  CLOSET DORMROOU  PANTRY  EMS & Fire Station - 4,677 Square Feet  0  Building Costs $ 1,970,000  VILLAGE FIRE DEPARTMENT STATIONNO.2  FLOORPLAMOPTON-HA Kirksey 12  Dcc. 19.2018- BHV Scttlement Presentation    Summary of Project Costs for VFD Station 2  Cost  Land & Sitework  $1,000,000  EMS Building  $1,670,000  OR  EMS & Fire Building  $1,970,000  Dcc. 19.2018- BHV Sctticment Presentation  13    Uperating/Equipment Costs  for VFD Station 2  Cost  Ambulance & Supplies  $300,000  $714,500 Facilities & Staff (Addition of 2 per. Shift)  Annual Operating Costs  Dec. [9.2018- BHV Scttlement Presentation  15    Summary of Equipment Costs for VFD Station 2  Fully Equpped/moudlance  DESCRIPTION EQUIPMENT COST  VFD STATION2 NEW EMS Equipment  Fraizers 6 wheeled Ambulance Maintenance Equipment, Lights, Siren, Other Ambulance equipment Zoll X-Series Monitor Lucas 2 Device Stryker XPS Stretcher Rad-57 CO/Sp02 Stryker Stair Chair Initial ALS Equipment IT/Supplies  $185,000.00 $20,000.00 $30,000.00 $14,000.00 $18,000.00 $5,100.00 $3,000.00 $70,100.00  Toughbook Computer/2 handheld radios Medical Disposable supplies Reusable Medical supplie/equipment Total Other  $8,800.00 $8,100.00 $8,000.00 $24,900.00  Total Cost Ready for Service  $300,000.00  Dcc. 19.2018- BHV Settlement Prcsentation  16    Summary of Operating Costs for VFD Station 2  Personnel & Miscellaneous  Deserpton-Operating Budget Additional EMS Staff  Shift A Firenghter/Paramedic Shift A Firefighter/EMT Shift B Firehghter/Paramedic Shift B Firetighter/EMT Shift C Firefighter/Paramedic Shift C Firefighter/EMT Relief Firehgnter/Paramedic Relief Firefighter/EMT Subtotal FRINGE BENEFITS (40%) TOTAL PERSONNEL COST Miscellaneous Operating Building Supplies & Maintenance Insurance (Casualty) Public Utilities TOTAL MISCELLANEOUS EAPENSE TOTALI PERSONNEL & MISC.  $70,000.00 $60,000.00 $70,000.00 $60,000.00 $70,000.00 $60,000.00 $52,500.00 $45,000.00 $487,500.00 $195,000.00 $682,500.00  $15,000.00 $5,000.00 $12,000.00 $32,000.00 $714,500.00  Dcc. 19. 2018- BHV Settlement Presentation  17    Total Costs to Fully Staff and Add an Ambulance And Add/Hlouse at VFD Station 2; Who pays What P  Amnual incremental Costfor Station2  Total Cost  VFD Cost to Fully Staff&Add Ambulance  Ongoing Monthly Costs  Who Pays?  Ambulance/ Supplies to set $300,000 up Ambulance Operations Personnel  VFD  $300,000 Capital/One Time  $682,500 Annual  $682,500  VFD  $56,875  Bunker Hill will "front" VFD will pay 30 yr amortization  Land/ Building  $2,670,000 the costs; to $2,970,000  $153,000- $170,000  $14,167  Operations Cost $32,000 -Station 2  VFD  $32,000  $2,666  $185,000 to $202,000 Annual  Total  $300,00 Capital $682,500 Annual  Dcc. 19.2018- BHV Scttlement Prescntation  18    Where is Next Ambulance Placed?  Existng! Fures Sration 901 Corbindak Rond Miair T'ravel Mrea Minatr Irael Ares  Existing Fire Station 901 Corbindale Road  4 Minute Travel Area Minute TravelArea  Approzimate Location of a Recommended 2nd Fire Area of the Service Area  Bunker Hill will work to Station mn the Southwestern  identify location  Itis optimal to place the additional ambulance or apparatus in the south/southwest part ofthe service area resulting in more of the area meeting  National Standards.  Dcc. 19.2018- BHV Settlement Prescntation  19    Alternative Plan VFD Station 2  Less Expensive Option for VFD  Bunker Hill will build Station 2 - EMS only (when fully staffed ambulance is needed) at Bunker Hill City Hall at Bunker Hill's expense without any VFD contribution or  reimbursement  VFD will staff and operate the Station at VFD expense when an additional fully staffed ambulance (or  apparatus) is needed.  Dec. 19.2018- BHV Sctticment Prescntation  20    In Summary  1) Bunker Hill Village to remain part of the Village Fire Department and settle all outstanding  invoices  2) BHV and VFD (Chief and Commission) work together in planning for additional staff and to design and build VFD Station 2 (EMS or EMS/Fire) in the Southwest Area of the VFD  Service Area  Dect 19.201S- BHV Sciticment Presentation  21    VILLAGE FIRE DEPT. December BUDGETAR/SUMMARY CAPITAL: CONINGENC/PHISICAL PLANT MISC. TOOLS, EQUIP., & HOSE PROTECTIVE GEAR TOTAL CAPITAL EXPENDITURES PERSONNEL EXPENDITURES: SALARIES SALARIES- OVERTIME 457PLAN CONTRIBUTION PROF. CERTIFICATION PAY COMPENSATED/ ABSENCE PAY FICATAX DISABILITY INSURANCE EMPLOYEE RET TIREMENT HOSPITALIZATIONI INSURANCE MEAL ALLOWANCES WORKMENS' COMP. INSURANCE TOTAL PERSONNEL EXPENDITURES OPERATIONAL EXPENDITURES: AMBULANCE MEDICAL SUPPLIES BLDG. SUPPLIES& MAINTENANCE CHEMICALS CONTINGENCY CUEAUKCPTONAANUAES FIRE PREVENTION/PUBLIC RELATIONS GAS& OIL INSURANCE CASUALTY MAINTENANCEOF EQUIPMENT: CHIEF'S VEHICLE FIRE MARSHAL'S VEHICLE BATTALION1 PUMPER/ENGINE, 1) UTILITY VEHICLE LADDERI (LADDER1) AMBULANCE (MEDIC 1) AMBULANCE, (MEDIC 2) AMBULANCE (MEDIC 3) MAINTENANCE- OTHER MAINTENANCE CONTRACTS PUMPER (ENGINE 2) MISCELLANEOUS EXPENDITURES: SAFETYDEPOSIT BOX RENT LICENSE/PERMITS OTHER MISC. EXPENSES LEGALI NOTICES/ADVERT.  BUDGET VEAR 2018 35,000.00 10,000.00 20,000.00 65,000.00 65,651.00 44,400.00 0.00 23,000.00 31,978.00 35,000.00 50,000.0G 47,000.00 2,000.00 20,000.00 6,500.00 12,000.00 45,000.00 42,000.00  YEARTO DATE  MONTHLY EXPENSES December 833.00 833.00 350,706.63 3,205.08 0.00 25,926.73 1,600.41 23,361.71 48,651.51 2,610.00 2,916.58 447,762.76 7,601.80 5,038.03 0.00 0.00 0.00 183.98 3,455.89 4,784.00 2,530.42- 13,766.09 0.00 0.00 0.00 363.24 0.00 593.75 25.80 0.00 0.00 201.83 0.00 1,345.80 0.00 0.00 0.00 3.71 0.00 MONTHLY EXPENSES 1,713.74 0.00 1,132.41 65.69 0.00 0.00 2.91 102.76] 409.97 0.00  %  %  12/31/2018 USED BUDGET 9,504.00 0.00% 100.00% 10,432.58 0.00% 100.00% 5,153.31 0.00% 100.00% 25,089.89 38.60% 100.00%  8.3  3,332,583.0G 3,413,634.86 102.43% 100.00% 105,000.00 103,796.38 98.85% 100.00% 271,394.00 259,760.50 95.71% 100.00% 227,758.00 232,935.38 102.27% 100.00% 611,095.00 593,059.27 97.05% 100.00% 4,747,859.0G 4,730,002.93 99.62% 100.00%  11,215.89" we willl ber reimbursedi for Hebert deployme  0.00% 100.0 00% 38,834.79 87.47% 100.00% 0.00 0.00% 100.0 00% 20,442.93 88.88% 100.00% 32,290.00 100. 98% 100.00% 35,248.82 100.71% 100.00% 46,429.37 92.86% 100.00% 46,872.16 99.73% 100.00% 0.0086 100.009 1,356.75 6.78% 100.00% 5,276.97 81.18% 100.00% 11,534.28 96:12% 100.00% 33,442.42 74.32% 100.00% 41,653.17 99.17% 100.00% 3,510.61 1,306.85 811.16 36,576.95 0.00 5,725.57 26,987.97 8,889.57 990.56 38,765.24 15,851.90 9,349.71 19,119.16 265.54% 100.00% 0.00 1,589.00 8,780.16 8,750.00 YEARTO DATE  135,000.00 148,766.09 110.20% 100.00%  7,200.00  VILLAGE FIRE DEPT. December BUDGETARY: SUMMARY OSACEPAMINGSTATONENA BANK ANALYSIS CHARGES/SUPPLES OFFICE SUPPLIES POSTAGE PENALTIES PRINTING MAINT. CONTRACTS/EQUIP. COFFEE BAR/REFRESHMENTS POSTAGE METER RENTAL OFFICE QUIPMENT/COMPUTERS Printed On 1/14/2019  BUDGET YEAR 2018 37,000.00  % 12/31/2018 USED BUDGET December 42,740.50 145.51%6 100.00% 0.00 12,963.22 1,695.80 0.00 2,134.99 13,625.31 5,975.93 1,652.98 3,784.76  %  U:2018E BUDGET2018 Budgel AnalysisiBudget/ Analysis for2 2018-12-31xs    OTHER BANK: SERVICESCHARGES PROFESSIONALS SERVICES: REVERSE ENTRIESFORA.P. ADIUSTMENFDUPICATEC CHECKS PROFESSIONAL: SERVICES- OTHER CPA LEGAL ITSERVICES MEDICAL PUBLIC UTILITIES RENT STATE CERTIFICATION FEES TRAINING PROGRAMS CPR7 TRAING FEE CONVENTIONS OTHER TRAINING! EXP. SEMINARS- OFF PREMISES TRAINING EXAMS TRAINING- ON PREMISES OUT OF TOWN EXPENSES UNIFORMS TOTAL OPERATIONAL EXPENDITURES GRAND TOTAL  516.03 391.48 12.95 0.00 24,836.28 8,264.00 70,984.32 28,200.61 15,393.00 67,827.66 135.66% 100.00% 10.00 100.0055 100.0096 6,383.38 106.3 39% 100.00% 25/555.77 102.229 100.00% 3,236.35 1,604.64 -84.75 6,688.29 5,063.97 3,295.75 5,751.52  0.00 0.00 8,785/88 14.88 477.90 752.00 4,524.00 1,767.10 1,250.00 4,761.55 0.00 411.51 271.51 0.00 0.00 271.51 0.00 0.00 963.96 40,502.27  162,400:0G 147,691.16 90.9496 100.00%  50,000.00 10.00 6,000.00 25,000.00  25,000.00  24,546.32 98.19% 100.00%  672,110.00 669,205.16 99.576 100.00% $5,484,969.00 $5,424,297.98 98.89% 100.00% $489,098.03  CAPITAL REPLACEMENT FUND COMPENSATION, ABSENCE RESERVE FUND FACILITYFUND TOTAL BUDGETFOR2 2017  130,000.00 45,000.00 30,000.00 $5,689,969.0G  50.00  U,2018E BUDGETI2018! BudgetA AnalysisBudgel/ Anatysisf for 2018-12-31.s  Printed On 1/14/2019    Village Fire Department Cash Basis December 31, 2018 Capital Replacement Fund  Statement Of Assets, Liabilities, and Fund Balance  Compensated Absence Fund  Ambulance Billing Fund  General Fund  Facility Fund  Combined Total  Assets Cash WFB -VFD General Fund WFB -Savings Depository Account 141,209.95 WFB - Capitol Replacement Fund WFB. - Ambulance Billing Account WFB - Compensated Absence Fund WFB - Facility Fund Total Cash & Certificates Gasoline & Oil Inventory Prepaid Meal Allowances Prepaid Insurance Interfund Recelvabley/Payables Total Assets Liabilities and Fund Balance Liabilities FICA Payable Ambulance Funds Payable Total Liabilities Fund Balance Total Liabilities & Fund Balance  59,567.40 $ 0.00 0.00 0.00 0.00 200,777.35 7,153.82 2,610.00 81,876.53 (129.433.33) 162,984.37  0.00 $ 0.00 $ 0.00 $ 0.00 $ 59,567.40  0.00 319,468.82 0.00 0.00 0.00 319,468.82 0.00 0.00 0.00 345,975.99  0.00 0.00 0.00 28,616.64 0.00 221,944.65 28,616.64 221,944.65 39,780.12 0.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 39,780.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00  141,209.95 319,468.82 39,780.12/ 28,616.64 221,944.65 810,587.58 7,153.82 2,610.00 81,876.53 0.00 & 902,227.93  0.00 0.00 0.00  26,507.17 (30.535.14) 133,461.30  (1,918.50) $355,405.95 $39,780.12  4,624.86 $ 0.00 4,624.86 158,359.51 162,984.37  0.00 $ 0.00 0.00 345,975.99  0.00 $ 0.00 $ 0.00 $ 4,624.86  0.00 0.00 (1,918.50) 355,405.95  0.00 39,780.12 0.00 39,780.12  39,780.12 44,404.98 857,822.95  0.00  345,975.99 $ (1,918.50) $355,405.95 $39,780.12 902,227.93  See Accountants' Compilation Report  2    Number of Incidents 2018  Data for Critical EMS Incidents  Critical Fire Incidents ResponseTime 100% 6:07 3:57 5:57 100% 6:01 4:44 100% 5:29 4:43 100% 5:44 4:45 100% 4:59 4:51 100% 5:23  %off fire type =1 fire alarm  Nati Stand. 6:30 ofs 90% Nati. Stand 10:30 of90% NatiStand. 6:50 of90% %of 2018 Calls are: Fire Alarms %of Fire Galls  Fire EMS Total 1st Resp. Time 149 123 272 201 301 502 32 41 73 181 110 291 295 2 297 1304 938 2242 4:08  ALS Resp Time  Fire EMS 87% 55% 45% 51 100% 40% 60% 66 88% 44% 56% 16 83% 63% 37% 110 94% 62% 38% 85 95% 47% 53% 46 99% 1% 91% 58% 42% 374  Bunker Hill Village Hedwig Village Hilshire Village Piney Point' Village Houston Totals  3:22 100% 5:14 3:46 100% 3:46 100%  19% 13% 22% 27% 29% 12% 17%  5:57 3:46 3:16 4:45  95% 89% 93% 94% 95%  Hunters Creek Village 260 150 410 Spring Valley Village 186 211 397    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, DECEMBER 17, 2018  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR MEETING ON MONDAY, DECEMBER 17, 2018 AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300 HOUSTON, TEXAS, 77063 TO DISCUSS THE AGENDA ITEMS COUNCIL MEMBERS PRESENT: Mayor Mark Kobelan, Mayor Pro Tem John Ebeling, CITY STAFF: Roger Nelson, City Administrator; Karen Farris, City Secretary; Annette Arriaga, Director of Planning & Development; David Olson, City Attorney; Joe Moore, City  LISTED BELOW.  Joel Bender, Dale Dodds, Henry Kollenberg, Brian Thompson  Engineer  DECLARATION OF QUORUM AND CALL TO ORDER Mayor Kobelan called the meeting to order at 6:31 p.m.  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL: There were no citizens wishing to address  Council regarding items not on the agenda:  1. Discuss and take possible action on the MVPD monthly report  Commissioner Huguenard announced this would be Chris Alexander's last meeting. Chris served 6 years on the Commission. Commissioner Huguenard and Chief Schultz provided the monthly report and summarized activities of the MVPD for the month of November. Chief Schultz updated council regarding the FY 2018 Budget. The Department remains on target to end the year. Chief Schultz reported that the Commission made a decision to return funds to the Villages from prior years and that the City should receive a check for about $51,000. Chief reported to Council regarding personnel changes, home invasion crimes, assisting the fire department and EMS; and information on response times. Discuss and take possible action on Resolution 2018.12.17 regarding the appointment of a new Piney Point Village Police Commissioner Council Member Bender made a motion to approve Resolution 2018.12.17 regarding the appointment of a new Piney Point Village Police Commissioner. Council Member Ebeling seconded the motion and it passed unanimously. Discuss and take possible action on the VFD monthly report  Chief Schultz thanked Chris for his service.  2.  3.  Fuel System Construction Update  Commissioner Nash provided the monthly report. He reported on the following:  Partnership with the police department on response times    Roof replacement has been completed The fire department is fully staffed The fire department expects to be below budget Fuel System has been resolved  Construction Update: currently searching for a project manager  4.  Discuss and take possible action on Ordinance 2018.12.17A regarding approval of Ecclesia's SUP request for Interior and Exterior renovations on Council Member Thompson made a motion to approve the Ordinance as presented regarding approval of Ecclesia's SUP request for Interior and Exterior renovations on the north side of their campus. Council Member Bender seconded the motion Discuss and take possible action on Ordinance 2018.12.17B regarding Council Member Bender made a motion to approve Ordinance 2018.12.17B regarding approval of Kinkaid's Bleachers, Netting and Fencing SUP. Council Discuss and take possible action on Ordinance 2018.12.17C regarding Council Member Kollenberg made a motion to approve Ordinance 2018.12.17C regarding proposed 2019 Meeting Dates. Council Member seconded the motion  the north side of their campus  and it passed unanimously.  5.  approval of Kinkaid's Bleachers, Netting and Fencing SUP Member Ebeling seconded the motion and it passed unanimously.  6.  proposed 2019 Meeting Dates and it passed unanimously.  7.  Discuss and take possible action on observed 2019 Holidays  Council Member Kollenberg made a motion to approve the proposed holidays for FY2019 on the recommendation of the City Administrator. Council Member Bender Discuss and take possible action on response to 2017 Annual Audit Council discussed the following significant deficiencies within the City's internal control: (1) General Accounting and Accounting Close Processes; (2) Investments - PFIA Compliance; (3) Deficit Pooled Cash Balances. Council Member Kollenberg made a motion for City Council to accept the 2017 audit response. Council  seconded the motion and it passed unanimously.  8.  deficiencies  Member Bender seconded the motion and it passed unanimously. Discuss and take possible action on Quail Hollow landscaping  9.  Council Member Ebeling made a motion to approve the Thompson-Hanson proposed landscaping plan at the southwest corner of Quail Hollow and Piney Point Road. Council Member Bender seconded the motion and it passed unanimously.  10. Discuss and take possible action on fence standards.  Council discussed fence ordinance issues for clarification purposes.  The first issue is a remodeled house on a trapezoidal lot on Clay Point. The resident has 2 options. (1) they must show the city they can establish that they did    not exceed the 50% rule; therefore, they are allowed a 6 foot fence; or (2) get relief The second issue is the west side of South Piney Point Road. Multiple residents have back fences along South Piney Point Road and a fairly wide right of way. The fence can barely be seen from the road. There was discussion regarding any interest in granting relief for going to an 80% fence. The 80% fence will hardly be seen from the road but also will be loud for the residents that back up to a busy street. There are 2 options. (1) get relief from the Zoning Board of Adjustment, or  from the Zoning Board of Adjustment.  (2) change the ordinance  11. Discuss and take possible action on St. Francis' proposed drainage plans There was discussion. Council Member Bender made a motion to approve the St. Francis' proposed drainage plans. Council Member Dobbs seconded the motion  and it passed unanimously.  12. Discuss and take possible action on Ordinance 2018.12.17D No Parking Michael Herminghaus was present and described incidents of vehicles being parked on sidewalks at St. Francis. There was discussion. For years people have been allowed to park in the right of way at St. Francis. Recently new landscape and sidewalks were installed. Now, with the new sidewalks and landscaping there is a conflict with the parking situation. A representative from St. Francis explained event parking and their methods of monitoring the number of vehicles expected at an event. It was recommended if parking changes are made that signage and advance notice should be posted and distributed. Council did not vote. Council took  regulations on North Piney Point Road at St. Francis  no action.  13. Discuss and take possible action on Interlocal Agreement with HCFCD for administration of a regional watershed protection and education program Council Member Thompson made a motion to approve the Interlocal Agreement with HCFCD for administration of a regional watershed protection and education program. Council Member Bender seconded the motion and it passed  unanimously. but not limited to: Carol Tree Park Update  14. Discuss and take possible action on the Mayor's monthly report, including  Christmas decorations are in place. Sidewalks have been postponed until January. Council expressed no opposition and authorized the additional cost for a 6" sidewalk versus a 4" sidewalk and for the repair of a drop-off at an Bright Landscape planted 6 Yaupon trees to cover an area where  inlet within Carol Tree Park. Trees on North Cheska  underbrush was recently removed.  15. Discuss and take possible action on the City Administrator's monthly report,  including but not limited to: November 2018 Financials    Workshop Dates  Roger Nelson requested council complete a calendar to indicate their availability for Workshop Dates for the Drainage Program and the Street Assessment. 16. Discuss and take possible action on the City Engineer's monthly report  The Engineer's Report included updates to:  N. Piney Point Road Paving & Drainage Improvements Project: An inspection has been completed on the pedestrian elements with no violations. Surrey Oaks: The existing storm sewer in the cul-de-sac is right below ground and in some locations, the inlets are slightly above the edge of the road. In order to put the necessary cross slope on the pavement, the drainage in the cul- de-sac will have to consist of 12-inch PVC pipe with inlets built into the side of City of Houston = Windermere Project: The City of Houston expects to award the contract for the Windermere Outfall Repair Project to Fused Industries, LLC. Maintenance Projects: Bothwell Way Clean & TV, Taylorcrest Restriping, Carol Tree Park Sidewalk, Bothwell Way Survey, Wliamsburg-solict quotes  the pipe.  17. Discuss and take possible action on Floodplain Building Ordinance Council Member Bender made a motion to approve Floodplain Building Ordinance 2018.12.17E to revise the requirement of the lowest floor elevation to be 1-foot above the 500-year if building in either the 500-year or 100-year floodplains. Council Member Ebeling seconded the motion and it passed unanimously. 18. Discuss and take possible action on guardrail quotes - Priority 1  2018.12.17E  Council Member Bender made a motion to accept the guardrail quote - Priority 1 for the total quote amount of $6,768.29. Council Member Ebeling seconded the motion  and it passed unanimously.  19. Discuss and take possible action on guardrail quotes - Priority 2  Council Member Bender made a motion to accept the guardrail quote = Priority 2 for the total quote amount of $18,944. Council Member Thompson seconded the  motion and it passed unanimously.  20. Discuss and take possible action on ditch regrading quotes  Council Member Dobbs made a motion to accept the quote from Don Mar Grading, Inc. for the total amount of $9,340. Council Member Bender seconded the motion  and it passed unanimously. of Piney Point Road and it passed unanimously. Council meeting  21. Discuss and take possible action on installation of Type E Inlet at south end Council Member Dobbs made a motion to accept the quote from Don Mar Grading, Inc. for the total amount of $4,500. Council Member Ebeling seconded the motion  22. Discuss and take possible action on the minutes of the November 19, 2018    Council Member Dodds made a motion to approve the minutes of the November 19, 2018 Council Meeting. Council Member Bender seconded the motion and it passed  unanimously. etc.  23. Discuss and take possible action on any future agenda items, meeting dates,  Future agenda items: crosswalks, stripping Workshop items: Parking on the sidewalk  24. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code CONSULTATION WITH ATTORNEY), specifically regarding pending and potential litigation; and pursuant to Section 551.072 of the Texas specifically to deliberate the purchase, exchange, lease, or value of real property and pursuant to Section 551.074 of the Texas Government Code (PERSONNEL), specifically to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public employee  Government Code (DELIBERATION ABOUT  REAL PROPERTY),  orto hear a complaint or charge against an specifically regarding employees' compensation. Council adjourned into a closed session at 8:50 p.m. Council reconvened into open session at 9:42 p.m. 25. Action outside of Executive Session, if any  officer  or  employee  No action taken  Council Member Kollenberg made a motion to authorize the Mayor to approve the compensation adjustments discussed. Council Member Bender seconded the  motion and it passed unanimously.  26. Adjourn  Council Member Bender made a motion to adjourn. Council Member Ebeling  seconded the motion and the meeting adjourned at 9:42 p.m. PASSED AND APPROVED this 28th day of January, 2019  Mark Kobelan Mayor  Karen Farris City Secretary    MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING TUESDAY,IANUARYZ, 2019  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL MEETING ON TUESDAY,IANUAR/22, 2019A ATCITYHALL, 7676WOODWAY,SUITE300,HOUSTOUSTON,TEXAS,TO COUNCIL MEMBERS PRESENT: Mayor Kobelan, Councilmember Bender, Councilmember  DISCUSS THE AGENDAITEMS LISTED BELOW.  Kollenberg, Councilmember Thompson, Councilmember Dodds CITY STAFF: Roger Nelson, City Administrator, Joe Moore, City Engineer  DECLARATION OF QUORUM AND CALL1 TO ORDER Mayor Kobelan called the meeting to order at 5:45 p.m.  1. DISCUSS AND TAKE POSSIBLE ACTION ON THE MASTER DRAINAGE STUDY UPDATE. Council discussed the master drainage study update developed by HDR Engineering with Joe Moore. The potential projects were discussed. No action was taken. 2. DISCUSS AND TAKE POSSIBLE ACTION ON THE UPDATED STREET CONDITION Council discussed the Updated Street Condition Assessment Planning Document. No  ASSESSMENT PLANNING DOCUMENT.  action was taken. 3. ADJOURN  The meeting adjourned at 7:20 p.m.  PASSED AND APPROVED this 28th day of. January, 2019.  Mark Kobelan Mayor  Karen Farris City Secretary