OBONARD  RESOLUTION 240611-4  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEONARD, TEXAS, APPROVING THE CITY OF LEONARD ATHLETIC FACILITY USE POLICY, PROVIDING FOR A REPEALING CLAUSE AND ESTABLISHING AN EFFECTIVE DATE.  WHEREAS, it is the responsibility of the City of Leonard to ensure the access to and manage the WHEREAS, the City of Leonard currently does not have a policy for the use and rental of athletic WHEREAS, iti isi ini the best interest of the Cityt to adopt a policy allowing and regulating the access NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFI LEONARD, TEXAS: Section 1. The City Council hereby approves the City of Leonard. Athletic Facility Use Policy. Section 2. All orders, ordinances, and resolutions, or parts thereof, which are in conflict or inconsistent with any provision oft this Resolution are hereby repealed to the extent of such conflict, and the provisions of the Resolution shall be and remain controlling as to the matters resolved herein.  use ofi its public grounds and facilities; and facilities in the City of Leonard; and and use of its facilities.  Section 3. This resolution shall take effect immediately from and after its passage, andi it is duly  resolved.  ADOPTED this 11th day of. June, 2024  Maybr  Melissa'  FAR  @  3  Texas  CITY OF LEONARD ATHLETIC FACILITY USE POLICY  1IPage    OBOVAkD  Athletic Facilities Use Policy  Purpose  The City ofLeonard owns property that has been dedicated to the use ofs sports and athletics for the benefit ofthe community, its residents and visitors. It is the goal oft the City to continue, conserve and maintain these spaces for the use ofathletic leagues and groups to enhance the quality ofl life and preserve the natural landscape. This policy will establish consistency in the process for which the City allocates public property for recurring and organized sports activities as well as the collection of reasonable fees for the use oft the fieldsi in support of their ongoing maintenance and improvements. 1. Resident aj person who lives or works within the city or attends the Leonard ISD. 2. Non-Resident - aj person who lives outside the city limits or ETJ. 3. Resident Team - a sports team whose membership is more than 51% ofresident players. 4. Nonresident Team - a sports team whose membership is less than 51% ofresident players. 1. All field or facility allocations and or scheduling must be submitted to the Leonard Parks and 2. Organizations requiring facility rentals forj practice and/or league games shall submit, in writing, the request rental and league schedules at least two (2) weeks prior to the start of 3. Resident teams will be given first priority regarding field or facility allocation and scheduling. All other requests will be allocated on a space available basis. 4. Any written agreements the city has with sports organizations, such as the Leonard Sports Association, will have priority during the time frame of the agreement. 5. The Parks and Recreation Board will consider all request and will recommend allocations ini the best interest oft the city, giving due consideration to the number of! participants, facility requirements, nature oft the activity, innovation of the program and other relevant factors. 6. The City ofLeonard reserves the right to close a facility or field at any time due to inclement 7. The City ofLeonard, through its representatives or directly by city council, shall be the final  Definitions  Allocations  recreation Board for review, recommendation and city approval.  scheduled practices and or league games.  weather and or field conditions. authority on all Allocations and Scheduling.  Field Light Use Rules following rules:  The uses of lights at various athletic facilities for activities covered by this policy are subject to the 1. Lighting may be turned on thirty (30 minutes prior to dusk but not earlier than 5:00 p.m. on 2. Use of lights, whether for practice or games, shall cease and be turned off no later than 11:00  Monday through Saturday.  p.m.    3. Only with the expressed approval of the City ofLeonard, under certain conditions and/or for certain special uses, will the light usage time be extended, and the use of lights on Sundays is 5. Scheduled tuning on and off ofl lights shall be the responsibility ofthej person or organization. The operations and management of concessions is an opportunity for the approved athletic field users to offset the cost ofi registration fees and will be the sole responsibility oft the league and will not be provided by the City. Ifiti is the desire oft the league to open concessions during their designated season schedule, the league can do sO and willl be responsible for securing any state, county or city permits required for food preparation and retail sale of food. The league willl keep all oft the proceeds from the  permitted.  4. The applicable light usage fee must be paid in advance at City Hall.  Concessions  concession sales  Users Rules and Responsibiities open to the public.  1. Reservation is for the designated athletic field only. All other park attractions and facilitiesare  2. Consumption or possession of alcoholic beverages is strictly prohibited. 3. Leave the field(s) and premises in the same condition in which it was found.  4. At the conclusion of the event, pick up equipment and trash. Trash cans are available on site. If you use additional trash bags they must be tied and placed near at trash can ready for pick-up. Glass containers are NOT permitted int thej park area due to safety considerations. 5. Park all motor vehicles in designated parking areas. Vehicles are not permitted on fields 6. Don not block or rope off any area at the site without prior permission from the City. 7. Accept responsibility for all persons associated with function. Ify you are hosting an event that is open to the general public, you are still responsible for any/all damages or problems associated 8. Any organization conducting games on a City field must provide proof of liability insurance at aminimum of $1,000,000. This must include thel listing of the City ofLeonard as an additional 9. Users making the reservation shall be responsible for the supervision of parking and the 10. Failure to adhere to any or all ofthe above policies may result int the approved user being asked to leave the facility, forfeiture of deposit, and loss of future renting privileges. Ifuser is asked to leave for failure to comply with this policy or city ordinances, no fees will be refunded.  without prior permission from the City.  with your guests. insured.  supervision and control ofs spectators.  Penalties for Non-compliance  Any sponsoring organization, group, or person violating any provision of the rules and regulations 1. Respective parties will be notified by a written notice by the City ofLeonard.  contained in this policy may be penalized ini the following manner:  2. Respective parties may be provided an opportunity to resolve the violation as determined by the 3. Any organization, group or person violating any oft the rules and regulations may be refused the scheduled usage ofathletic facilities ifs such action is deemed necessary by the City ofLeonard 4. Any organization, group or person violating any of the rules and regulations oft this policy shall be deemed guilty ofa misdemeanor and upon conviction thereof, shall be subject to a fine not toe exceed five hundred dollars ($500.00) for each offense. Each and every day such violation  City Administrator or his/her designee. after review and disposition of the violation.  shall continue shall be deemed to constitute a separate offense.    Fees for Usage resolution. 3. Resident fees are: 4. Non-Resident fees are:  1. Fees for the use of athletic facilities as well as all park facilities are established by city council  2. All fees are payable to the City ofLeonard at the Leonard City Hall.  a. Day fees without lights $5.00 per hour. b. Night fees with lights - $10.00 per hour. C. Day fees without lights $20.00 per hour. d. Night fees with lights - $30.00 per hour.  Resolution  The City ofLeonard reserves the right to modify these policies and procedures and to develop and enforce such additional rules and regulations as may be required for the protection of the parks, the  individual athletic fields at the parks, the users and the patrons oft the parks.