'& FLATONIA  CITY OF FLATONIA SPECIAL CITY COUNCIL MEETING Council Chambers/City Hall 125 E. South Main, Flatonia, Texas October 16, 2023 at 5:00 p.m.  AGENDA  Opening Agenda  Call to Order Invocation & Pledge Citizens' Participation  Deliberation Agenda DAI0.2.2023.1 Adjournment  Consider: and take appropriate action toi reject thel bids received on September  29, 2023, for the CDBG CDV21-0342 grant.    I,t the undersigned authority dol hereby certify that thel Notice ofl Meeting was posted on thel bulletin board outside the front door of the City Hall oft the City of Flatonia, Texas, ap place convenient and readily accessible to the general public at all times ands said Notice was posted on thei following date and time October 12,2023, by 5:00 p.m. and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.  Jacqueline Ott, City Secretary, City of Flatonia  NOTICE OF ASSISTANCE ATTHE PUBLIC MEETING  EXECUTIVE SESSION STATEMENT The City Council reserves the right to adjourn into  The Flatonia City Hall is wheelchair accessible. executive session at any time during the course of this Access to the building is available at the primary meeting to discuss any of the matters listed above, as entrançe facing! Main Street. Persons with disabilities authorized by the Texas Government Code, Section who plan to attend this meeting and who may need 551.071 (Consultations with Attorney), 551.072 auxiliary aids or services such as interpreters for (Deliberations about Real Property), 551.073 persons who are deafo or hearing impaired, readers, or (Deliberations Regarding Gifts and Donations), 551.074 large print are requested to contact the City Secretary's (Personnel Matters), 551.076 (Deliberations Regarding Office at 361-865-3548 or by FAX: 361-865-2817 at Security Devices or Security Audits), 551.086 (Certain least two working days prior to the meeting so that Public Power Utilities: Competitive Matters) and: 551.087  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the offiçial posting board at the Flatonia City Hall on the following date and time:  By:  Jacqueline Ott, City Secretary, City of Flatonia    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA10.2.2023.1 Consider and take appropriate action to reject the bids received on  September 29, 2023, for the CDBG CDV21-0342 grant.  Summary:  Consider and take appropriate action to reject the bids received on September 29, 2023,  for the CDBGCDV21-0342 grant.  Option(s):  Imove to approve rejecting the bids received on September 29, 2023, for the If you are opposed to not 2nd or make any motion. If a motion is not made, the  CDBG CDV21-0342 grant.  item is dead.  Sears:  Seale:  Kocian: Mayor Geesaman  Cockrell:  Mayor Pro Tem Eversole:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    BEFCO ENGINEERING, INC. Consulting Englneering/Land: Surveying PO.BOX615 4851 NORTHJEFFERSON LAGRANGE, TEXAS 78945-0615 979/968-6474 FAX979/968-3056  wxbeltoengnesing.on E-mail: islroangrsmacon Texas Registered Engineering! FirmF-2011 Texas Licensed Surveying Fimm# #10001700  October 9, 2023 Ms. Sonya Bishop, City Manager City of Flatonia 125 E. South Main Flatonia, Texas 78941 Dear Ms. Bishop:  RE: Bid Award Recommendation 2021-2022TxCDBG Water Improvements Contract #CDV21-0342 BEFCO Job No. 21-7962  The bid opening for the City of Flatonia 2021-2022 TXCDBG Water Improvements was held on Friday, September 29, 2023. The project includes the installation of approximately 1600 linear feet of 8-inch water line installed by both open cut and bore from the intersection of N. Market The bid advertisement was provided to multiple contractors and plan rooms. The project was also advertised tol bid in the Flatonia Argus on 9/14/23 and 9/21/23. The City received two (2) bids for the project. One oft the bidder's, WR Utilities, did not provide written words correlating tor numerical unit prices on the bid form; therefore, bidderi is considered non responsive. This left WJC Constructors Services, LLC as the only responsive bidder. The base bid from WJC City Council has two options, award the project to' WJC Constructors Services, LLC in the amount of $397,140.58 or reject the bid and re-bid the project. WJC is qualified to construct the project; however, with only one responsive bidder, it may be more advantageous to the City to rebid the project. Re-bidding the project does not guarantee bids will be lower than the current responsive bid. After discussion with City staff, it is preferred that this project receive more than one responsive bidder to better evaluate the bids; therefore, BEFCO recommends that the City  Street and E. 12h Street north across I-10.  was $397,140.58.  of Flatonia reject the bid and re-bid the project.  Sincerely,  BEECOI Engineeripg, lac, F  JOSEPH G. WILLRICH 98415 10-9-33  Attachments: Bid Tab Summary  JGW:bms  "Prohcink, pralical engincoring and Lland survaying services with a Sense /malloun values and care.   81 PrniarielFi    2 5    - :  5 d8 00 1A  6o 00 5  3  a a E D 1 w s 9 5  o    85 : 3 6e &  3 -  8  0 00 5 6 de  & 9  0  3 8  N& 5 5 - 5 de 8 80 00  E  a W ls B 5  2  22 Ne 2 2  a 2 2      1 - 6  00  3  5 8 :  5 8 2  a 5 8 8 2 K  4 2 3