Page 652 Page 10 of3  MINUTES August 12, 2024  REGULAR CALLED CITY COUNCIL MEETING  The City Council of the City of Jasper, Texas met on August 12, 2024, with thet following members  present to wit:  Anderson M. Land, Jr.. Marcus Barber.. DeMarcus Holmes.. Ronald Sample.. Angel McCroskey.. Lequin Hilderbrand. Greg Kelley.. Liz. Jarrell..  Mayor/Absent Council Member Council Member Council Member Council Member Council Member .Interim City Manager City Secretary  The meeting was called to order byl Mayor Pro-Tem Angel McCroskey at 6:00pm and opened with prayer by Council Member Lequin Hilderbrand. All members were present to wit except Mayor Mayor Pro-Tem Angel McCroskey: addressed the council to go overi information in their binders regarding SRMPA and SETRPC. Mayor Pro-Tem McCroskeyt then asked1 for Departmental Reports. Susan Stover representing David. JWaxman, Inc. gave an update on the current grant projects. The most recent is $3,974,000.00 on a mitigation grant that was applied for two years ago and was finallyprocessed by the general land office. These funds arei for specific street and sewer improvements. The Sewer Improvement Grant through thel Texas Department of Agriculture! is in process and iss scheduled to be completed by the end of the year. The 20161 Flood Grant for the Sandy Creek Drainage Improvement Grant is complete with a remaining balance of $192,000.00. These remaining funds are ont this agenda to rebid to make more improvements for Sandy Creek. The Mitigation Granti fort the streets is the last active grant. This is a $13,000,000.00 grant for the Mayor Pro-Tem Angel McCroskeyt then asked for public comments and there were three. Mr.. Joseph Simmons spoke concerning Code Enforcement. Mr. Bowe Limbrick spoke concerning business opportunities. Mr. Keith Scott asked questions regarding issues hev wanted to present. Council Member Ronald Sample made: a motion to approve two sets of minutes from. July 8 and. July 15, 2024. Council Member Marcus Barber seconded the motion. Motion passed unanimously.  Anderson Land.  street updates we are seeingwhich are about 50% complete.    Page 653 Page 2of3  Council Member Lequin Hilderbrand made a motion1 fort the authorization to begin procurement for Texas Department of Agriculture CDBG1 fundingi for 2025-2026. Council Member Demarcus Holmes Council Member Ronald Sample made a motioni for authorization to bid thei final portion oft the Sandy Creek Drainage improvements project under GLO Grant 19-076-047-B700. Seconded by Council Member Demarcus Holmes made a motion to approve the committee'si recommendation for grant administrator for the Resilient Communities Program Grant to bel DavidJWaxman, Inc. Council Member Lequin Hilderbrand made a motion to approve a variance request for 410 Third St. to add a covered porch tot thet front of the house. Seconded by Council Member Demarcus Holmes. Building Official Jeremy Chesnutt explained the porch measurements do noti interfere withi the Council Member Ronald Sample made a motion to approve payment for ani invoice for I-14 Gulf Coast Strategic Highway Coalition for annual membership dues of $1,250.00. Seconded by Council Mayor Pro-Tem. Angel McCroskey removed thei item to discuss and amend thel Library's Budget to Council Member Lequin Hilderbrand made a motion to approve to study and analyze the use of an official City of Jasper Message Board for use by thel Mayor, City Council Members, and City Staff only. Messagel boards are an avenue for all the appropriate city representatives to share comments andi thoughts but are availablei for public viewing. Council Member Ronald Sample: seconded the motion. Council Member Hilderbrand explained this is not subject to the open meetings act. Council Member Hilderbrand stated iti is as great way to communicate without ac quorum present. Mayor Pro-Tem Angel McCroskey explained many cities are usingt this form of communication, and itwould be ag great way tol keepi the city informed. Motion passed unanimously. Council Member Lequin Hilderbrand made a motion to approve an item to be placed on every agenda prior to adjournment for open discussioni for council members. Seconded by Council Member Demarcus Holmes. Council Member Lequin Hilderbrand explained this will givet the council the opportunity to communicate about otheri items as well as previously stated ifr need be. Council Member Demarcus Holmes made a motion to approve no names to bei included on any agenda item untess requested, approved, or permitted by the person tol be named. Seconded by Council Member Marcus Barber. Council Member Lequin Hilderbrand stated names on agendas arei for ongoingprojects, specific departments, and grants. Motion passed unanimously.  seconded the motion. Motion passed unanimously.  Council Member Demarcus Holmes. Motion passed unanimously.  Seconded by Council Member Ronald Sample. Motion passed unanimously.  utility right of way. Motion passed unanimously.  Member Lequin Hilderbrand. Motion passed unanimously.  replace the roof.  Motion passed unanimously.    Page 654 Page 3of3  Council Member Demarcus Holmes made ar motion to approve an agreement fort the City of Jasper to give Scott Street back to the Scott family, and the Scotti family would give easements for all utilities to the City of Jasper. Seconded by Council Member Marcus Barber. Council Member Lequin Hilderbrand stated all utility easements including maintenance and services must be protected by Council Member Ronald Sample made ar motion to approve authorizing the Interim City Manager Greg Kelley to go out for proposals for al Forensic. Audit Firmi to be opened and chosen byt the City Council. Seconded by Council Member Demarcus Holmes. Motion passed unanimously. The council then went into executive session at 6:31pm to discuss personnel matters concerning the posting oft the city manager position and1 the attorney. The council reconvened at 7:09pm. No  the city. Motion passed unanimously.  action was taken, and ther meeting was adjourned with no further business.  AndersonLand, Mayor  ALE  Attest: 524 Liz. Jarrell, City Secretary