FLATONIA)  CITY OF FLATONIA SPECIAL CITY COUNCIL MEETING Council Chambers/City Hall 125E. South Main, Flatonia, Texas 78941 December 5, 2023 City Council Meeting 5:00 pm AGENDA  Opening Agenda Call to Order Invocation & Pledge Citizens' Participation  Public Hearing PH12.1.2023.1  Public Hearing on request from CliffKozelsky fora a variance ont the property located at 103 W: 2nd Street, Flatonia, Texas 78941. The property is identified with Fayette County Appraisal District as PID #27427. The request is to seek relief of the required setback Public Hearing on request from. John Estrada fora a variance on thej property located at 507W 1S! Street, Flatonia, Texas 78941.The property is identified with Fayette County Appraisal District as PID #27407. The request is to seek reliefin the minimum width requirement ofa  distance for an accessory structure.  PH12.1.2023.2  subdivision main thoroughfare.  Deliberation Agenda DA12.1.2023.1  Consider and take appropriate action to approve the Planning & Zoning variance request from CliffKozelsky. Thej property isl located at 103W.2nds Street, Flatonia, Texas 78941,and isi identified with Fayette County Appraisal District as PID #27427. The request is to seek Consider and take appropriate action to approve the Planning & Zoning variance request from John Estrada. The property is located at 507 W. 1st Street, Flatonia, Texas 78941, and is identified with Fayette County Appraisal District as PID #27407. The request is to seek reliefin the required minimum width for a subdivision main thoroughfare. Consider and take appropriate action to accept the bid of $301,504.20 by Hoffman Dozer  relief of the required setback distance for an accessory structure.  DA12.1.2023.2  DA12.1.2023.3 Adjournment  Services, Inc. for the CDBGCDV21-0342 grant.    I,theu undersigned authority dol hereby certify that thel Notice ofl Meeting was posted on thel bulletin board outside the front door of the City Hall oft the City of Flatonia, Texas, aj place convenient and readily accessible to the general public at all times ands saidl Notice was posted ont thei following date andt time November30,2023, by 5:00 p.m. and remained so posted continuously for at least 72 hours preceding the scheduled time ofsaid meeting.  Jacqueline Ott, City Secretary, City of Flatonia  NOTICE OF ASSISTANCE ATTHE PUBLIC MEETING  EXECUTIVE SESSION STATEMENT The City Council reserves the right to adjourn into  The Flatonia City Hall is wheelchair accessible. executive session at any time during the course of this Access to the building is available at the primary meeting to discuss any of the matters listed above, as entrancei façing! Main Street. Persons with disabilities authorized by the Texas Government Code, Section who plan to attend this meeting and who may need 551.071 (Consultations with Attorney), 551.072 auxiliary aids or services such as interpreters for (Deliberations about Real Property), 551.073 persons who are deafo orl hearing impaired, readers, or (Deliberations Regarding Gifts and Donations), 551.074 large printa are requested to contact the City Secretary's (Personnel Matters), 551.076 (Deliberations Regarding Office at 361-865-3548 or by FAX: 361-865-2817: at Security Devices or Security Audits), 551.086 (Certain least two working days prior to the meeting so that Public Power Utilities: Competitive! Matters) and551.087  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the official posting board at thel Flatonia City Hall on the following date and time:  By:  Jacqueline Ott, City Secretary, City of Flatonia    Planning and Zoning Report  Meeting held October 17, 2023.  Six members of the Flatonia Planning and Zoning Commission for the City of Flatonia were present and reviewed and made recommendations for the following agenda items: 10.1.2023.1 - Considered request John Estrada for a variance on PID #27407, thej property located at 507 West 1St Street, Flatonia, Texas 78941. The request was to: seek reliefin the minimum width No action was taken, and the commission advised Mr. Estrada to redesign the subdivision to meet  requirement of a subdivision main thoroughfare.  the setback requirements stated in the City of! Flatonia Code of Ordinances. Commissioners for: Increase in residential housing available. Commissioners against: Sighting safety concerns in emergencies.  10.1.2023.2- - Considered request from CliffKozelsky for a variance on PID #27427, the property located at 103 West 2nd Street, Flatonia, Texas 78941.The request was to seek reliefofthe required The item was denied for recommendation to the City Council by a 4-2 commission vote.  setback distance for an accessory struçture.  Commissioners for: The property line is already on a forty-foot (40') setback due to city  easement.  Commissioners against: Sighting aesthetics of established setbacks.  Report filed by: Jacqueline Ott City Secretary  City ofl Flatonia Planning and Zoning Commission    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA12.1.2023.1 Consider and take appropriate action to approve the Planning &  Zoning variance request from Cliff Kozelsky. The property is located at 103 W. 2nd Street, Flatonia, Texas 78941, and is identified with Fayette County Appraisal District as PID #27427. The request is to seek reliefo ofthe required setback distance for an accessory structure.  Summary:  AI Planning & Zoning request to seek relief of the required setback distance for an  accessory structure. Option(s):  Imove to approve the Planning & Zoning variance request from Cliff Kozelsky. The property is located at 103 W. 2nd Street, Flatonia, Texas 78941, and is identified with Fayette County Appraisal District as PID #27427. The request is to seek reliefofthe required setback distance for an accessory structure. If you are opposed to not 2nd or make any motion. Ifa motion is not made, the  item is dead.  Sears:  Seale:  Kocian: Mayor Geesaman  Cockrell:  Mayor Pro Tem Eversole:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    City of Flatonia Zoning Review Request  Request for Zoning Change ($100.00 Application Fee) d Request for Variance ($100.00 Application Fee) Request for Conditional Use Permit ($100.00 Application Fee) Other-explain below (Application Fee  Date turned in to City Offices_ 8-23-23  Receipt #_ Z2:503  Name of Property Owner_ CLIFE KOZELSKY Physical address of property affected 103 - 3 aub ST  Appraisal District Property ID Number Zoning of property (ifknown)_ RI  27427  Requested change ACcEEEOR STANETURE Foom PAOPAATY LING  SET BACK  Mailing address of property owner_ 103 W 2No ST Contact phone number of property owner_ 361-798 -0693  FLATOMIA, Tx 7884/  Other Information (attach additional page ifn necessary):  Additional information may be necessary.  Signature of  -  Property Owner  FOR CITY USE ONLY:  Date ofnotification to Ciy.8-23-23 Deadline for publication inj paper_ 9-25-23  Deadline for notification ofproperty owners by mail_lo 3-23  NOTES:    9/7/23,1 1:51F PM  Interactive Map - Fayette CAD- - Official Site  1of3  Shop construction. The dimensions of the shop will be 32' x 42' and we would like to build as close to the property line as possible. The distance from the drainage ditch property line is 20' and from street to property line is 40' currently.  htps/fyetecad.orginteractive-map  1/2     woter volve fire hydron! N0056'4PE 12.4! (NORTH #12.50)  HUDSON STREET (MOATH 45a001 218 N00564E N000924E 110.24 (NORTH 12.50)  waler volve, (NORTH 80.00) tirahydrant. NO01259E #2.4! (NORTH  NO01259E 8 8000  114.53  156 (NORTH 12.50) 00  NO01429E 1243 NO0I429E #3.99 N001429E 1087 NO0429E 189  INORTH #2.50)  $003028E 490.50 (SOUTH 492001,  lélephone meter pedestols S00201E 44790 NO033'06W 29623 (SOUTH 15000)  PENN STREET (SOUTH 45000)  C7'04W 150.08 ATH 150.00)  899L M90.EE.OON (0008 HIHONI!  INORTH 8000)8 NOC0439E 78.83  33HLS LIHHVW (NORTH 80.00)  NOG2736'E! 79.06    A    103W ) 2-St.    CITY OF FLATONIA  FLATONIA  1251 E. South Main Streer PO. Box 329 Flatonia, TX78941 (361)865-3548 (361)865-2817fax  November 17,2023 Notice to Landowners Variance Application  An application has been filed with the City ofF Flatonia requesting a variance to lower the required: setback A Public Hearing on the requested variance to lower the required setback distance for an accessory structure based on the recommendation of the committee appointed by the City Council. A public hearing with the Planning and Zoning Commission was held on Tuesday, October 17,2023, at the Flatonia City Hall (125 E. South Main Street) at 6:00 p.m. concerning this request. The Flatonia Planning and Zoning Commission has made ai recommendation to the Flatonia City Council regarding the request. The City Council will hold a rescheduled public hearing, as noted at thel November 14, 2023, regular mecting, at the Flatonia City Hall (125 E. South Main Street) at 5:00 p.m. on Tuesday, December 5,2023, and may act on the recommendation from the Planning & Zoning Commission. The public hearing is open to any interested person. Opinions, objections, and/or comments on this matter may be expressed in writing or inj person at the hearing. The reply form included in this letter can be used Notice oft the public hearing has alrcady been published in the Flatonia Argus. Ify you have any questions regarding this notice or the Zoning Change Application, please contact City Manager Sonya Bishop at  distance for an accessory structure at 103 W. 2nd Street, Flatonia, Texas 78941.  ify you would like to submit written comments.  anagerac.latonasis or 361-865-3548.  WWW.FLATONIAIX.GOV    EFPEE AF AAPEPES   3  5 3 3 3  3v  0 1:    SMARKETST  SPENNST  SHUDSON'ST  SFAIRESST    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA12.1.2023.2 Consider and take appropriate action to approve the Planning &  Zoning variance request from John Estrada. The property is located at 507 W. 1St Street, Flatonia, Texas 78941, and isi identified with Fayette County Appraisal District as PID #27407. The request is to seek relief in the required minimum width for a subdivision main thoroughfare.  Summary:  A Planning & Zoning request to seek relief in the required minimum width for a  subdivision main thoroughfare.  Option(s):  Imove to approve the Planning & Zoning variance request from John Estrada. The property is located at 507 W.1st Street, Flatonia, Texas 78941, and is identified with Fayette County Appraisal District as PID #27407. The request is to seek reliefin the required minimum width for a subdivision main thoroughfare. Ify you are opposed to not 2nd or make any motion. Ifa motion is not made, the  item is dead.  Sears:  Seale:  Kocian: Mayor Geesaman  Cockrell:  Mayor Pro Tem Eversole:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    City of Flatonia Zoning Review Request Form  Request for Zoning Change ($100.00 Application fee) Request for Variance ($100.00 Application fee) Request for Conditional Use Permit ($100.00. Application fee) Other-explain below (Application fee $  Date 6423  Receipt 722131  Name ofProperty Owner SSbodn Physical address ofproperty affected_ 5M W M - 6+ Requested change. 5e ak any  Appraisal District PropertyID#  Zone_  B-3  Mailing address ofp property owner_ 5labages Contact phone number ofproperty owner_ 5-h05-60n Email address_ kXi Check all ofthei ifèms for documentation you'a are providing for your hearing:  Map(s) Survey Photograph(s) Plans/blueprint PowerPoint presentation Other Additional information may bei necessary.  -  Signature of Property Owner REQUESTI IS APPROVED  FOR CITY USE ONLY: . Date of notification to City 8-69- 23 NOTES:  DENIED m. Deadline to notify property owners byr mail  n. Deadline for publication inj paper 9-25-23  P&ZMeeting date: 10-17-23 6m City Council) Meeting date:    LD El Ux 00 IVoL 78,OR.  LOT7 0.1796 OF AN ACRE LOT8 0.1781 CF AN ACRE LOT9 0.1765 OF AN ACRE LOT1 10 0.1736 OF AN ACRE LOT11 0.1742 OF AN ACRE LOT12 0.1747 OF AN ACRE LOT13 0.1719 OF AN ACRE LOT 14 0.1724 OF AN ACRE LOT15 0.1729 OF AN ACRE  LOT2 0.1249OF AN ACRE LOT3 0.1249 OF AN ACRE LOT4 0.1249 OF AN ACRE S012S3TEIOOCV LOT5 0.1249 OF AN ACRE LOT6 0.1249 OF ANA ACRE  LOT18 0.1621 OF AN ACRE LOT17 0.1621 OF AN ACRE LOT16 0.1621 OF AN ACRE  MILES  (VOL    CITY OF FLATONIA  FLATONIA  125E E. Sourh Main Streer PO.I Box329 Flaronia, TX78941 (361)865-3548 361)865-2817fax  November 17,2023 Notice to Landowners Variance Application  An application has been filed by John Estrada with the City of Flatonia requesting a variance in subdivision street regulations at an undeveloped lot located at 507 W ISt Street, Flatonia, Texas 78941. Al Public Hearing on the requested variance to the minimum width requirement ofas subdivision main thoroughfare, based on the recommendation of the committee appointed by the City Council. Aj public hearing with thel Planning and Zoning Commission was held on Tuesday, October 17, 2023, at the Flatonia City Hall (125 E. South Main Street) at 6:00 p.m. concerning this request. The Flatonia Planning and Zoning Commission has made a recommendation to the Flatonia City Council regarding the request. City Council of the City of Flatonia, Texas, will hold a rescheduled public hearing, as noted at the November 14, 2023, regular meeting, at the Flatonia City Hall, 125 East South Main Street, Flatonia, Texas, at 5:00 p.m. on Tuesday, December 5, 2023, and may act on the rccommendation from the The public hearing is open to any interested person. Opinions, objections, and/or comments on this matter may be expressed in writing or inj person at the hearing. The reply form included in this letter can be used Notice of the public hearing has already been published in the Flatonia Argus. Ify you have any questions regarding this notice or the Zoning Change Application, please contact City Manager Sonya Bishop at  Planning and Zoning Commission.  ify you would like to submit written comments.  amager@c.atonausis or 361-865-3548.  WWW.FLATONIAIX.GOV    : C &   S S S S S S N N N N N  3333333333    SCOLORADOST    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA12.1.2023.3 Consider and take appropriate action to accept the bid of $301,504.20  by Hoffman Dozer Services, Inc. for the CDBGCDV21-0342 grant.  Summary:  Consideration of bids for a grant.  Option(s):  Imove to approve the bid of$301,504.20 by Hoffman Dozer Services, Inc. for the Ify you are opposed to not 2nd or make any motion. Ifa motion is not made, the  CDBG CDV21-0342 grant.  item is dead.  Sears:  Seale:  Kocian: Mayor Geesaman  Cockrell:  Mayor Pro Tem Eversole:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    BEFCO ENGINEERING, INC. Consulting EngineeringlLand: Surveying PO. BOX615 4851 NORTH, JEFFERSON LAGRANGE, TEXAS 78945-0615 979/968-6474 FAX979/968-3056  wwwbDeltoenghesingcom E-mail: ibaphatgemnainsenacen Texas Registered Engineering FirmF-2011 Texas Licensed Surveying Firm #10001700  November 20, 2023 Ms. Sonya Bishop, City Manager City of Flatonia 125 E. South Main Flatonia, Texas 78941 Dear Ms. Bishop:  RE: Bid Award Recommendation 2021-2022 TxCDBG Water improvements Contract #CDV21-0342 BEFCO Job No. 21-7962  The bid opening for the City of Flatonia 2021-2022 TxCDBG Water Improvements was held on Monday, November 13, 2023. The project includes the installation of approximately 16001 linear feet of 8-inch water line installed by both open cut and boret from the intersection ofN. Market The bid advertisement was provided to multiple contractors and plan rooms. The project was also advertised to bid int the Flatonia Argus on 10/26/23 and 11/2/23. The City received six bids for the project with the base bid (Option 1) ranging from $326,590.00 to $698,152.00. (6) There were several alternate bid items (Options 2-6) which reflect varying material types and sizes for the carrier and casing pipe for the bore across I-10. Option 2 specified 8-inch PVC carrier pipe with 16-inch HDPE casing pipe for the bore across I-10 which yielded the lowest responsible overall bid amount of $301,504.20 by Hoffmann Dozer Services, Inc. Please reference the bid tabulation for a complete listing of options and associated bid amounts. The BEFCO recommends that the City of Flatonia award the contract, in the amount of $301,504.20 Option 2 (Base Bid Items Nos. 1-3, 5-13 +A1), to Hoffmann Dozer Services, Inc. Ifyou have any questions or require more information, please advise. Thank you fori the opportunity to  Street and E. 12h Street north across I-10.  grant budget for construction was $290,500.  provide engineering services for this project.  Sincerely,  BEFÇO Engineering, IDSA AHs  P.E.  JOSEPHG. WILLRICH 98415  Attachments: Bid Tab Summary  JGW:bms  1-30-20a3  Profciont, practical engineering and land surveying jervices with a Jonse ofamalloun values andcar" I    E  a  i  1  :  -  888    88 :   -  -  e  :  dd  8  8 88  142 12EEEEE : 2 :