The City of  Flatonia  TEXAS  CITY OF FLATONIA Council Chambers/City Hall 125 E. South Main, Flatonia, Texas August 9, 2022, AT 6:00 pm  REGULAR SCHEDULED CITY COUNCIL MEETING  AGENDA  Opening Agenda  Call to Order Invocation & Pledge Citizens' Participation  Reports  Police Chief Fire Chief Utility Director City Manager  July Activity No Report July Report  No Report- (No fires within Flatonia City Limits)  Report  Joanye Eversole will give a report on the Comprehensive Plan Review  Committee.  Discussion  D1. Discuss the 2019-2020 Audit. D2. Discuss credit card fees.  Consent Agenda  CI. Considerandi take appropriate action ont the minutes from the. July 12,2022, and. July C2. Consider and take appropriate açtion on approving financial reports for. July 2022.  28,2022, Meetings.    Deliberation Agenda DA8.1.2022.1  Consider and take appropriate action on Second Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA Arnim Archives and Museum. Consider and take appropriate action on Resolution 2202.07.03 ai resolution Consider and take appropriate action on reimbursement for City Manager Consider and take appropriate action on approval of Susan Ivey Steinhauser  DA8.1.2022.2 DA8.1.2022.3 DA8.1.2022.4  for certificate/pay policy. Life Insurance.  as new Planning and Zoning Committee member.  Adjournment  I,t the undersigned authority dol hereby certify that the Notice ofMeeting was posted on the bulletin board outside the front door ofthe City Hall oft the City of Flatonia, Texas, a place convenient and readily accessible to the general public at: all times and said Notice was posted on the following date and time: August 5, 2022, by 5:00 p.m. and remained SO posted continuously for at least 72  hours preceding the scheduled time ofs said meeting.  Sonya Bishop, City Manager, City of Flatonia  NOTICE OF ASSISTANCE ATTHEI PUBLIC MEETING  EXECUTIVE: SESSION STATEMENT The City Council reserves the right to adjoum into  The Flatonia City Hall is wheelchair accessible. executive session at any time during the course of this Access to the building is available at the primary meeting to discuss any of the matters listed above, as entrance: facing Main Street. Persons with disabilities authorized by the Texas Government Code, Section who plan to attend this meeting and who may need 551.071 (Consultations with Attorney), 551.072 auxiliary aids or services such as interpreters for (Deliberations about Real Property), 551.073 persons who are deaf or hearing impaired, readers, or (Deliberations Regarding Gifts and Donations), 551.074 large print arerequested to contact the City Secretary's (Personnel Matters), 551.076 (Deliberations Regarding Office at 361-865-3548 or by FAX: 361-865-2817: at Security Devices or Security Audits), 551.086 (Certain least two working days prior to the meeting so that Public PowerUtilities: Competitive Matters)and: 551.087  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the official posting board at the Flatonia City Hall on the following date and time:  By:  Tamela Louvier, City Secretary, City ofF Flatonia    OER  FLATONIA POLICE DEPARIMENT 205 E. South Main. St. Flatonia, TX78941 Office: 361-865-3337 Fax: 361-865-3039  July Monthly Report  To: From: Subject: Calls for Service:  Flatonia City Council Flatonia Police Department July 2022 Monthly Report  There were 614 calls for service for this month.  Offense /Incident Report Activity:  On Friday July 01, 2022, Chief L. Dick met a young resident who had experienced many challenges to explain aj job opportunity that had the potential to change his life for the better. Chief Dick worked with two local business owners who wanted to help in any way possible and al local pastor. Through the efforts of alli involved, the young man has started thej job and is doing well. This was an excellent example ofl law enforcement, business owners, and clergy working together to make Throughout the month of July, Chief L. Dick continued to build the Policy Manual for the Flatonia Police Department. Several sections of the new Policy Manual have already beeni issued as Chief's Directives pending completion of the final Policy On Tuesday. July 19, 2022, Sergeant D. Taylor was dispatched to a residence for a verbal disturbance involving several subjects that had the potential to become physical. ChiefL. Dick responded to assist Sgt. Taylor. Chief Dick and Sgt Taylor were able to calm the situation and get the parties separated. Additional follow-up is being done to prevent a future issue of On Friday. July 22, 2022, Sergeant D. Taylor assisted Fayette County Deputies with a vehicle pursuit that ended with a vehicle On Wednesday July 06, 2022, Chiefl L. Dick and Officer T. Amos responded to assist other agencies with a multiple fatality accident on IH-10. Following this initial response to the scene, OfficerT. Amos, Chief L. Dick, Sgt T.Tunis, OfficerT. Roggenkamp, Offiçer W. Kalina, and Officer T. Lynn assisted with traffic control throughout the City of Flatonia. Trafficwas diverted off IH-10a and down US HWY 90 for many hours, due to the ongoing efforts related to the vehicle crash, and IH-10 traffic continued to flow through Flatonia for almost 12-hours. Thank you to Flatonia VFD, Flatonia Public Works employees,  a positive impact within the community.  Manual.  this type between the parties. crash. Sgt Taylor worked the crash.  City Hall staff, Hunter Industries employees, and TxDOT for their critical efforts throughout this event.    On Saturday. July 16, 2022, Officer T. Amos conducted: at traffic stop on a vehicle for speeding. Sergeant T. Tunis assisted. After stopping the vehicle, Sgt Tunis and Officer Amos observed marijuana in plain view. During the ensuing probable cause search a vape pen containing THC oil was located inside the vehicle. The driver was arrested for Possession of Controlled On Tuesday. July 05, 2022, Officer Kalina took a report for Unauthorized Use of a Motor' Vehicle. The caller advised Officer On Sunday, July 17, 2022, Officer Roggenkamp was dispatched to a rolling disturbance on IH-10. During this stop and investigation, Officer Roggenkamp discovered the driver of the vehicle allegedly did not have permission to use the vehicle and there was an adult malei in the vehicle who alleged he was being held in the vehicle against his will. Chief L. Dick responded from home on a day off' to assist Officer Roggenkamp with managing the numerous parties involved and investigating both the alleged vehicle theft from the City of Katy, as well as the allegations that the adult male was being held int the vehicle against his will. Statements were secured from alli involved and the vehicle was returned to the owner. Additional  Substance PG2.  Kalina that a subject used a vehicle and refused to bring it back.  parts of this investigation are ongoing and are noti included in the summary at this time.  NOF FURTHER DETAILED INFORMATION IS PUBLISHED DUE TO ON-GOING INVESTIGATION OF CASES.  Arrests and Pending Charges Traffic Contacts: 148  There was one (1) custody arrest for the month of. July, for Possession of a Controlled Substance  All Flatonia Police Officers, including command staff, have conducted traffic control throughout the city and specifically in the areas of town that complaints of speeders have been received. Flatonia officers will continue to conductstationary: and  mobile radar and monitor intersections to alleviate thet traffic concerns.  In-Service Training:  Flatonia Police Department officers continuously strive to participate in different training provided every month. Continuous training is vital because of the influence it has on the officer'se everyday performance andi for professional development. Currently, Officers T. Amos and T. Lynn are in the structured Field Training Program being trained by senior officers and command staff. Both officers successfully completed. ALERRT Active Shooter Training this month, as an early part of their FTO Training. Thank you to Bastrop ISD PD: and Texas DPS for making the openings int the class available to these officers. New and existing officers completed required Body' Worn Camera and Eyewitness Identification training. New and existing officers also completed Hazmat Response and Incident Command Training. To assist Flatonia Municipal Court with courtroom security, the new and any existing officers who had not already completed the Courtroom Security Officer  Training completed this course as well.    July 2022 TYPE Agency Assist Accidents Alarm Calls Animal Complaints Citizens Assist Civil Matter Close Patrol Funeral Escort Ministerial Voucher Motorist Assist Noise Complaint Open Door School Patrol Suspicious Vehicle Suspicious Person Traffic Hazard Transient Call Walk In Disturbance Welfare Check TrafficS Stops Public Intoxication Scam Call Follow Ups Other Traffic Control Smoke TOTAL  # 33 8 4 5 2 3 263 1 0 3 2 2 25 0 5 4 1 1 10 2 148 0 0 4 62 26 0 614  Flatonia Police Department 8/04/2022    City Manager'sl Report To: Mayor Gessaman & City Council From: Sonya Bishop, City Manager Re: Monthly City Manager's Report  CC: Staff Date: 8/9/2022  Mayor and Council, 1. Planning and Zoning:  a. There was aj planning and zoning meeting on August 1, 2022. The committee voted unanimously to have Susan Ivey Steinhauser nominated as ai new planning and: zoning member. Lynn Waska was selected to be the chairperson and the vice chair will be  elected at the next meeting. 2. Economic Development:  a. EDC had a meeting on July 21,2022 thel board continues to work on getting wayfinding  signage, working locally with Trophy Tech.  Code Enforcement:  1. Ihave attempted to contact Amigos without any luck; a certified letter mailed was returned with a signature. They have failed to take any action on cleaning the property.  2. Wel have not had anyone show interest in the position.  Road Construction:  1. TxDOT continues to work and is ahead on the project. There are no further projection  dates. Utility Projects:  a. No recent updates Parks and Pool:    a. The pool is closed as of August 6, 2022. Permitting there are lifeguards we will continue  tob book parties for August.  b. The park committee had nothing new to report  Administration:  a. Tammy and Ihave been extremely long hours trying to get things fixed and working on b. City hall is looking better with the cleaning and decorating. We are trying to makei ita  audit things.  more inviting atmosphere.  C. Financial Report:  a. We are working on thel budget and some expense items arei increasing. Those items will  be worked into the next proposed budget.  This concludes the City Manager Report for submission at the August 9, 2022, City Council  meeting.    S  s  d0 f e  N DE 00      Minutes Flatonia City Council Regular Meeting July 12, 2022  Present:  Mayor Mayor Pro Tem Councilpersons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  City Staff  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Jack Pavlas, Utility Director Lee Dick, Police Chief Greg Robinson, Fire Chief  Fire Department  Opening Agenda  Call to Order  Mayor Dennis Geesaman called the Special Meeting to order at  6:02 p.m.  Invocation & Pledge Fire Chief Greg Robinson led the invocation and pledge.  Citizens Participation No citizen participation  Consent Agenda  CI. Council Person Eversole made a motion to approve the minutes from the. June 14, 2022, and June 21, 2022, Meetings. Council Person Sears seconded the motion.  None opposed. Motion carried.  C2. Council Person Eversole made a motion to approve the financial reports for June 2022. Councilman Seale seconded the motion. Motion carried. None opposed.    Minutes Flatonia City Council Special Meeting July 28, 2022  Present:  Mayor Mayor Pro Tem Councilpersons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  City Staff  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Lee Dick, Police Chief Greg Robinson, Fire Chief  Fire Department  Opening Agenda Call to Order  Mayor Dennis Geesaman called the Special Meeting to order at  6:00 p.m.  Invocation & Pledge Council member Kocian led the invocation and pledge.  Citizens Participation No citizen participation  Workshop Agenda WS7.2-2022.1  City Manager Bishop went over the layout of the budget that was created using Encode. There have been cuts to the budget and there The fire department plans to have their budget to Mrs. Bishop by There will be two additional budget meetings in August. They are scheduled for August 16, 2022, at 5:00 pm and August 25, 2022 at  may have to be additional cuts.  early next week.  5:00 pm.    Q E  C L- - - <  0  X  2 DE  2 2  U O 7 H3    -  4<<    mT    NE  000008  80  88888    S d0 8  N  :    EE E  - le   : *    :    -3 :     R  888  I    E  FF  >    88  I3  88  E  E le  -    TE  EBE  a  o  5  :    BE  PP  6    95  00N036  PE 68 88  8888  08      000  - 008    8888888    S2  Hj - E  IJ  2 I E  - K  3 S2 H S2  H3  2  -  S HI                    9o gle                        600  }e 00 00 00        o  lllil sla        P e18  18    : :  la Ill ds                I  8le    l: I - le    P S2 -  E  C  I L  /  E  3 1  S2 -  Lj  2 2 / -    888  8e  y  a    de  888                6    : 888  0        y    :888        9999h999 o 88888888  0 0    00        CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA8.1.2022.1 Consider and take appropriate action on Second Quarter 2022 Hotel  Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA Arnim Archives and Museum.  Summary: and Museum. Option(s):  Take appropriate action on Second Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA Arnim Archives  Imove to make the motion to approve the Second Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  and EA Arnim Archives and Museum.  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    E.A. Arnim Archives & Museum of Flatonia 2nd Quarter 2022 HOT Tax Income/Expense Report  Balance Forward City of Flatonia Interest Income  2,304.82 6,563.00 2.11 6,565.11  HOT TAXI INCOME IN 2nd QUARTER  TOTAL INCOME  HOT TAX EXPENSES IN: 2nd QUARTER Utilities Electric & Water Telephone & Internet TOTAL Utilities Wages Payroll Tax Security Insurance Office Expenses Advertising and Promotion Balance Forward:  $1,200.64 $ 258.08  1,458.72 1,741.53 $ 342.72 $ 230.28 $ 699.73 $ 36.00 $ 25.00  TOTAL EXPENSES  4,533.98 $4,335.95    E.A. Arnim Archives & Museum  Prepared by Judy Pate  Highlights of2nd Quarter 2022 Activities:  Visitors:  The museum hosted three Sth grade classes from Flatonia Public School on May 18th.  Hosted a short book signing for Charles Hebert and his new book Butternut and Gray on June 16th. Heritage visitors to the museum included: members oft the Svatek, Nesrsta and Barcak families.  Conservation:  Continuing to process donations of correspondence and paper ephemera.  Received a number ofinteresting artifacts from the Flatonia area from the Anim & Lane store, the Jean  Wotipka estate and several other individual donors. 2nd Quarter Board Meeting held. June 22.  Other:    Flatonia Special Projects P.O. Box 14 Flatonia," Texas 79841  7/1/2022  Beginning Balance 11,803.60  Aprilt thru. June 2022 Re: Second Quarter Total Income Expenses  Income 3,750.00 3,750.00  HOT Funds  Description Mowing/Cleaning Utilities/ March April May Contract Labor Supplies for Visitors Preparation of Byl Laws Web Page registration Fixtures for Train! Display Neon Sign- $534.75 Painting Materials $1,150.  Rubin Cedillos City off Flatonia Dennis Olsovsky Wix, San. Jose, Ca Wix, New' York, NY Web design Schulenburg! Printing Brochures Work provided by  -140.00 424.04 -149.34 -145.57 -900.00 -13.51 -10.49 -563.64 -32.02 -892.14 -666.90 -2,684.75 6,622.40  Reimbursement Dennis Olsovsky Reimbursement Kate Horn Reimbursement Greg Kadlub Reimbursement Greg Kadlub Total Expenses Endng Balance  Guillermo Manzano Labor Power wash/ Paint $1,000  8,931.20    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA8.1.2022.2 Consider and take appropriate action on Resolution 2202.07.03 a  resolution for certificate/pay policy.  Summary:  Take appropriate action on Resolution 2202.07.03 a resolution for certificate/pay policy.  Option(s):  Imove to make the motion to approve the Resolution 2202.07.03 a resolution for 1 If you are opposed to not 2nd or make any motion. If a motion is not made, the  certificate/pay policy. item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    Resolution 2022.07.3 CITY OF FLATONIA Effective October 1, 2021  CERTIFICATE/INCENTIVE PAY POLICY  GENERAL - It is the policy of the City of Flatonia, Texas to encourage its employees to participate in advanced training. Additional training is important to the employees and is an overall benefit to the operation of the City of Flatonia. Levels of training and certification for the training should be recognized. It is the intent oft this policy to formally establish criteria by which The purpose oft this policy is to provide for uniform standards of practice and procedure. Authorizing Legislation - This policy is subject to and contingent upon City Council approval of Policy: The following guidelines shall apply to all City departments in administering  compensation for certificates may be awarded.  an annual budget that funds these benefits and incentives.  certification pay programs, which shall be effective from the date above.  A. All incentive pay additions, and/or deletions must be reviewed and approved by the B. All incentive plans are subject to and contingent upon City Council approval of an annual budget that funds these certifications. Incentive pay is provided to all eligible full-time In order to receive compensation, the certificate or other documentation must be deemed beneficial to the city as a part of the employee's work responsibilities and must not be a minimum requirement for the employee's position. Should the employee transfer to a department where certification currently held becomes applicable, the employee may then be eligible for certificate pay. Incentive pay shall be forfeited if a transfer places the employee where the Employees shall receive payment for all approved certificates pay on the last pay period of the  City Council prior to implementation.  employees as outlined in this policy.  certificate is not applicable.  month.  CERTIFICATE PAY SCHEDULE  All full-time employees are eligible to receive pay: for certifications achieved during employment  with the City ofFlatonia beyond the minimum requirements for their position.  CERTIFICATE ADJUSTMENT    The Municipal Court Clerk Certification Program was established to encourage professional development and educational growth for court support personnel. It is sponsored by the Texas Court Clerks Association (TCCA) in cooperation with the Texas Municipal Courts Association (TMCA), the Texas Municipal Courts Education Center In order to attain any of the certificate levels listed below, the clerk must complete 40 hours of education and then pass a test over certain materials. In order to maintain either the Level I or Level II certifications, the clerk must also complete 12 hours of  (TMCEC), and Texas State University-san Marcos.  continuing eduçation each academic year.  Court Clerk Levell Court Clerk Level II Court Clerk Level III (Cumulative) Master Journey Man (Cumulative)  $50 per Month $50 per Month $50 per Month $50 per Month $50 per Month $50 per Month  Electrical  Pest Control Higher Education Associates Degree Bachelor's Degree Master's Degree Ph.D. (non-cumulative)  $50 per Month $75 per Month $125 per Month $150.00 per Month  Dennis Geesaman, Mayor  Tammy Louvier, City Secretary    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA8.1.2022.3 Consider and take appropriate action on reimbursement for City  Manager Life Insurance.  Summary: insurance. Option(s):  City Manager's life insurance with the city was cancelled due to non-payment. She was able to get a policy that is cheaper than what the city would have been paying for her life  3 Imove to make the motion to approve the reimbursement for City Manager's Life Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  Insurance. item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA8.1.2022.4 Consider and take appropriate action on approval of Susan Ivey  Steinhauser as a new Planning and Zoning Committee member.  Summary:  Planning and Zoning has nominated Susan Ivey Steinhauser as their new committee  member and would like the City Council's approval.  Option(s):  Imove to make the motion to approve of Susan Ivey Steinhauser as a new Ifyou are opposed to not 2nd or make any motion. If a motion is not made, the  Planning and Zoning Committee member.  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.