The City of  Flatonia  TEXAS  CITY OF FLATONIA Council Chambers/City Hall 125 E. South Main, Flatonia, Texas October 11, 2022, AT 6:00 pm  REGULAR SCHEDULED CITY COUNCIL MEETING  AGENDA  Opening Agenda Call to Order Invocation & Pledge Citizens' Participation Police Chief Utility Director City Manager  Reports  September Activity September Report September Report  Code Enforcement Officer September Report  Discussion  D1. Discussion concerning retreat for visions and professional development workshops.  D2. Discussion on streets projects. D3. Discussion of the Flatonia ISD Resolution.  D4. Discussion on the meeting held onl Friday, October7,2022, concerning the fire from  October 3, 2022, in downtown Flatonia.  Consent Agenda  CI. Consider and take appropriate action on the minutes from the August 9, 2022, August 16, 2022, August 25, 2022, and the September 13, 2022, meetings. C2. Consider: and take appropriate action on the financial statements for August 2022: and  September 2022.    FLATONIA  Flatonia City Council  Staff Report  October 11, 2022 Council Meeting  Executive Session  ES10.1-2022.1  As authorized by" Texas Government Code Sec. 551.074 (Deliberation regarding Personnel Matters) the Council may enter into closed or executive session to discuss  the following personnel matter:  City Manager 6-month Performance Evaluation    Deliberation Agenda DA10.1.2022.1  Consider and take appropriate. action on recommending policya and procedures be written up for when city employees including City Manager and City Secretary voluntarily or involuntarily terminate their positions with the City  of Flatonia.  Executive Session ES10.1.2022.1  As authorized by Texas Government Code Sec. 551.074 (Deliberation Regarding Personnel Matters) the Council may enteri into closed or executive  session to discuss the following personnel matter: City Manager 6-month Performance Evaluation.  Adjournment  I,t the undersigned authority dol hereby certify that the Notice ofMeeting was posted on the bulletin board outside the front door ofthe City Hall ofthe City ofFlatonia, Texas, aj place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: October' 7,2022, by 6:00 p.m. andremained: so posted continuously for at least 72  hours preceding the-scheduled time ofsaid meeting.  AIIAQWy  Tamela Louvier, City Secretary, City of] Flatonia  NOTICE OF ASSISTANCE AT THE PUBLIC MEETING  EXECUTIVE SESSION STATEMENT  The Flatonia City Hall is wheelchair accessible. The City Council reserves the right to adjourn into Access to the building is available at the primary executive session at any time during the course of this entrance facingl Main Street. Persons with disabilities authorized by the Texas Govemment listed above, Section as who plan to attend this meeting and who may need 551.071 (Consultations with auxiliary aids or services such as interpreters for (Deliberations about Real Attorney), persons who are deaf or hearing impaired, readers, or (Deliberations Regarding Gifts and Property), Donations), 551.073 551.074 large print are requested to contact the City Secretary's (Personnel Matters), 551.076 Office at 361-865-3548 or by FAX: 361-865-2817 at Security Devices or Security Audits), (Deliberations 551.086 Regarding least two working days prior to the meeting so that Public Power Utilities: Competitive Matter:s)and551.087 (Certain  meeting to discuss any of the matters  Code, 551.072  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the official posting board at the Flatonia City Hall on the following date and time:  By:  Tamela Louvier, City Secretary, City of Flatonia    FLATONIA POLICE DEPARTMENT 205E. South Main St. Flatonia, TX78941 Office: 361-865-3337 Fax: 361-865-3039  September 2022 Monthly Report  To: From: Subject: Calls for Service:  Flatonia City Council Flatonia Police Department September 2022 Monthly Report  There were 406 calls for servicei for this month. Offense /Incident Report Activity:  On September 20, 2022, Chief L. Dick was dispatched to a Suspicious vehicle at Timewise. The store clerk notified Chief Dick that a white van parked in the parking lot had its doors open. Chief Dick approached the vehicle and observed that the passenger side front door was open, and the van's rear doors were also open. Chief Dick announced himself after he observed someone sleeping in the van. The person woke up and stated that they had stopped to rest on their way to Houston. After Chief Dick determined that the person did not require assistance, he continued his normal duties. On September 2, 2022, Chief L. Dick was dispatched to al hold-up/panic alarm at City Hall. Chief Dick responded with Sgt. T. Tunis and Officer W. Kalina. When they arrived, Chief Dick, Sgt. Tunis and Officer Kalina approached the front doors of City Hall. They did not notice or hear anything unusual coming from inside City Hall. Chief Dick contacted Dispatch to see if they could get someone to step outside of City Hall. Sgt. Tunis was able to get into a position to see inside City Hall but did not see anything out of the ordinaryi inside. Chief Dick, Sgt. Tunis and Officer Kalina then entered City Hall and ensured everyone inside was safe. It was discovered that the alarm system had been serviced earlier that day and was malfunctioning. All On September 3, 2022, Officer T. Roggenkamp was dispatched to an elderly man's residence to assist him with removing a blanket that was stuck in his wheelchair wheel. Officer Roggenkamp arrived a short time later and spoke with the man. The mans stated that he was blind and unable to get out of his wheelchair. The man stated that he had been trying to get the blanket out of his wheel for about an hour. Officer Roggenkamp observed al blanket had become wrapped around one of the smaller wheels at thei front of the chair. Officer Roggenkamp was able to remove the blanket and asked if the man needed help with anything else. The man said he did not, and Officer Roggenkamp returned to his normal duties. End of Report. On September 17, 2022, Officer T. Roggenkamp was dispatched to the Oak Manor nursing home for an alarm. Dispatch advised Officer Roggenkamp that a resident at the nursing home had called and stated that there was an alarm going off and that she could not locate the nursing staff. Dispatch further advised that they had attempted to call the nursing home, but nobody answered the phone. Officer Roggenkamp arrived a short time later and rang thei front doorbell of the nursing  Officers then returned to their normal duties.    could also hear an alarm going off inside. Officer Roggenkamp also attempted to call the nursing home but could not reach anyone. Offiçer Roggenkamp then began to walk around the building to find a way inside the building. Officer Roggenkamp was able to locate a nurse and get her attention at a side door. The nurse let Officer Roggenkamp into the building and explained that they had been busy and did not hear the doorbell or the phone ringing. The nursing staff also explained that the person that called was a resident with cognitive diffiçulties and that the alarm going off was a call alarm and was not an On September 6, 2022, Officer T. Amos was dispatched to assist with an EMS call for a female experiencing possible symptoms of a stroke. Officer Amos arrived prior to EMS. Officer Amos assisted the woman and gave updates to EMS. Once EMS arrived, Officer Amos was informed that EMS needed al helicopter to get the woman to a hospital immediately. Officer Amos notified dispatch and requested a Helicopter for the female. Flatonia Fire and Rescue arrived and set up a landing zone for the helicopter. Officer Amos then provided traffic control for EMS to get to the landing zone and assisted Flatonia Fire and Rescue with keeping the landing zone secure. Once the helicopter arrived, the female was taken to a hospital. On September 10, 2022, Officer T. Amos was flagged down by a homeowner on South Converse Street. The homeowner stated that a dog was lying in his front yard and was unsure to whom it belonged. Officer Amos was able to get the dog into her patrol car. Officer Amos then noticed that the dog had a collar on and sent pictures of the dogt to Officer T. Roggenkamp so that al Facebook post could be made of the dog on The Flatonia Police Departments Facebook Page. Officer Amos then transported the dog to the Flatonia dog kennel. At few hours later, Officer Amos contacted Officer Roggenkamp, who notified her that the dog's owner had messaged the Flatonia Police Department on Facebook. Officer Amos met with the dog's owner at the Flatonia Police Department, and the dog was returned to its owner. Officer Amos then continued her  emergency: alarm. Officer Roggenkamp then continued his normal duties.  Officer Amos then continued her normal duties.  normal duties.  NO FURTHER DETAILED INFORMATION IS PUBLISHED DUETOON GOING INVESTIGATION OF CASES.  Arrests and Pending Charges Traffic Contacts: 124  There were two (0) direct custody arrests for the month of September.  All Flatonia Police Officers, including command staff, have conducted traffic control throughout the city and specifically in the areas of town that complaints have been received related to speeding and stop sign violations. Flatonia officers will continue to conduct stationary and mobile radar and observe traffic at intersections to address the traffic concerns.  In-Service Training:  Flatonia Police Department officers continuously strive to participate in different training provided every month. Continuous training is vital because of the influence it has on the officer's everyday performance and for professional development.    August 2022 TYPE Agency Assist Accidents Alarm Calls Animal Complaints Citizen Assist Civil Matter Close Patrol Funeral Escort Ministerial Voucher Motorist Assist Noise Complaint Open Door School Patrol/Security 46 Suspicious Vehicle Suspicious Person Traffic Hazard Transient Call Walk In Disturbance Welfare Check Traffic Stops Incident Reports Offense Reports Follow Ups Scam Call Traffic Control Other TOTAL  # 17 4 7 1 5 1 107 1 1 1 2 2 3 4 1 1 1 3 9 6 32 27 406  Flatonia Police Department 10/05/2022    September 2022  Utility Director Activity Report  9/1  Mark for headstone @ cemetery Work on Hackberry Hook up new service on Walnut  9/2  Remove fallen oak tree from 7 acre park Put up Old Spanish Trail signs Tear out half of 12th St. rebase Buzzard in transformer on Hwy 95S Move furniture @ cityl hall  Remove existing flagpole @ McWhirter Park & set base for new pole  9/6  9/7  AC out at city hall, thaw out, clean coil Tear out 2nd half of 12th St., roll in  9/8 9/9  Work on 12th St. Finish 12thSt.  Take dump truck to LG for transmission & PTO repairs  9/12  Took water samples to Bastrop Hang mail & WO boxes @ cityl hall  Re-mark & re-check manholes & valve boxes in Hwy 90 Ford 3000 having fuel issues while spraying weeds  310SG1 flat  9/13  Repair Ford 3000 & spray out chemiçal tank    Raise water valve boxi in Hwy 90 @ 609 Raise MH @ 90 & Elm Work on Mulberry St. Haul arsenic Read meters  9/14  Remove abandoned water line from intersection of90&95  9/15 9/16  Reset MH on Elm & 90 again Read meters  9/19  Work on Walnut corner, & 11thSt Work on Tom Green St.  Work on electric line on the east end of Mulberry Replace valve box top on! 90 @ N. Converse  9/20  Finish electric line on Mulberry, hook up temporary service  Finish touch up on Hackberry Start touch up on 12th Pull electric meters for non-payment  Replace valve box upper section on Hackberry @ 12th Replace burned wire and capacitor @ lift station #1 Set poles for Tammy Collins RV park Work on east end of 4thSt. Deck out poles for RV park Work on 4thSt  9/21  9/22  Work on west side of Mill St. by the Catholic Church Pull pump @ sewer plant lift station, clogged  9/23    Dig through building permits to find info on plumbing @ subway building Remove grape vine: sO it can'tgrow up power lines on Hackberry @ Collins Trim tree away from power lines for customer removal on Faires near 1st  9/26  Work on electric line to RV park  Sweep roads in construction for match to pavement Once more over roads with maintainer & roller Work on ROW clearing for new electric line off Old Hallettsville  9/27  Prime streets  Work on electric line ROW off Old Hallettsville  Haul spoil from well #9 area  9/28  Replace transformer & hook up new service on SH Hudson Replace fire hydrant on south end of Mill St. PU repaired equipment in Hallettsville  Cut out and weld in new tooth shank on back bucket of 310SG  9/29 9/30  County paving streets Sweeping streets  Attempt to locate source of water leak on hydrant on Old Hallettsville @ Hudson    FLATONIA  CITY OF FLATONIA  125E E.South Main Street P.O.Box3 329 Flaronia, TX78941 (361)865-3548 (361)865-2817fx  October 6, 2022  To: Flatonia City Council, City Manager Sonya Bishop, City Secretary Tamela Louvier  From: Code Enforcement Officer Lisa Pierce  September Activity Report This month I sent notices for  6tall grass and weeds 2t trash and debris 30 dangerous buildings ljunk vehicle 3s second warnings  Two of the dangerous buildings are dilapidated unoccupied mobile homes that are unsafe and unfit for habitation. The owners have been notified that they need to remove these homes. Junk vehicles; I will be removing two abandoned junk vehicles this month  WWW.FLATONIATX.GOM    City Manager'sl Report To: Mayor Gessaman & City Council CC: Staff From: Sonya Bishop, City Manager Date: 10/11/2022 Re: Monthly City Manager's Report  Mayor and Council, Planning and Zoning:  There was al P& Z: meeting held on Monday, October 3rd. They have chosen Len Waska  to be the Chair and have named Robert Cunningham as Vice-Chair.  Economic Development:  EDC had ai meeting September 15, 2022. The board approved the Business Incentive  Program grant for the Market's new addition oft the cheese room.  Code Enforcement:  Lisa Pierce hit the ground running; her report is included in the agenda.  Utility Projects: No recent updates Parks and Pool:  The McWhirter Park and Garbade park pavilions have had the rotten wood replaced on  them and have all been freshly painted.  Administration:  The remodel of the City Hall has been completed.    Minalis Flatonia City Council Regular Meeting August 9, 2022  Present:  Mayor Mayor Pro Tem Councilpersons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  City Staff  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Lee Dick, Police Chief Greg Robinson, Fire Chief  Fire Department  Opening Agenda  Call to Order  Mayor Dennis Geesaman called the Regular Meeting to order at  6:00 p.m.  Invocation & Pledge Councilman Kocian led the invocation and pledge.  Citizens Participation No citizen participation  Reports Police Chief  Our new Officer Taylor Amos was: sworn in and we also have ar new; School Resource Officer (SRO), Troy Lynn that has  been sworn in.  Fire Chief Utility Director City Manager  Nothing additional to report.  John and Javier have been cleaning signs around town and residents are noticing and appreciating it.  Continuing to work on the Audit and finding a Code Enforcement Official.    Report  Council person Joanye Eversole reported on the Comprehensive Plan Review  Committee.  Discussion  D1. The auditors gave a report on where we are on the 2019-2020 Audit. It is not D2. The City will begin searching for another credit card company with the intent to  complete due to needing additional information. find one that has a more reasonable processing fee.  Consent Agenda  C1. Councilman Seale made a motion to approve the minutes from the July 12, 2022, and July 28, 2022, Meetings. Council person Eversole seconded the motion. None  opposed. Motion carried.  C2. Council person Eversole made a motion to approve the financial reports for July 2022. Mayor Pro Tem Steinhauser seconded the motion. None opposed. Motion  carried.  Deliberation Agenda DA8.1.2022.1  Mayor Pro Tem Steinhauser made ai motion to approve the Second Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber ofCommerce, Special Projects, and EA Arnim Archives and Museum. Council person Eversole seconded the motion. None opposed. Motion Council person Eversole made a motion to approve the Resolution 2202.07.03 a resolution for certificate pay policy. Mayor Pro Tem Steinhauser seconded the motion. None opposed. Motion carried. Council person Eversole made a motion to approve the reimbursement for City Manager Life Insurance. Mayor Pro Tem Steinhauser seconded the  carried.  DA8.1.2022.2  DA8.1.2022.3  motion. None opposed. Motion carried.    DA8..20224  Mayor Pro Te Steinhauser inades amotion" to approve Susan Ivey Steinhauser as new Planning and Zoning Committee member. Councilman Seale seconded the motion. None opposed. Motion carried.  Adjournment  Councilman Seale made a motion to adjourn the meeting at 7:24 pm. Mayor Pro Tem Steinhauser seconded the motion. None opposed. Motion carried.  Signed  Dennis Geesaman  Mayor Attest  Sonya Bishop City Manager    Minutes Flatonia City Council Special Meeting August 16, 2022  Present:  Mayor Mayor Pro Tem Councilpersons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  City Staff  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Lee Dick, Police Chief Greg Robinson, Fire Chief  Fire Department  Opening Agenda  Call to Order  Mayor Pro Tem Steinhauser called the Special Meeting to order  at5:00 p.m.  Invocation & Pledge Councilman Kocian led the invocation and pledge.  Citizens Participation Laverne Dornak spoke about the Flatonia City Library and the need  for funding from the City of Flatonia. Flatonia for the Flatonia GolfCourse.  Joe Breads spoke about the need for funding from the City of  Workshop Agenda  The first Budget Workshop for FY 2022-2023 General Fund Budget began at 5:12 p.m. Commissioner Harvey Berckenhoff went over the funding the  County provides to the Flatonia Fire Department.    Deliberation Agenda DA8.1.2022.1  Council member Eversole made a motion to approve the School Resource Officer contract. Mayor Pro Tem Steinhauser seconded the motion. None  opposed. Motion carried.  Adjournment  Mayor Pro Tem Steinhauser made a motion to adjourn the meeting at 8:52 pm. Council member Eversole seconded the motion. None opposed.  Motion carried.  Signed  Dennis Geesaman  Mayor Attest  Sonya Bishop City Manager    Minutes Flatonia City Council Special Meeting August 25,2022  Present:  Mayor Mayor Pro Tem Councilpersons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  City Staff  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Lee Dick, Police Chief Greg Robinson, Fire Chief  Fire Department  Opening Agenda  Call to Order  Mayor Dennis Geesaman called the Special Meeting to order at  5:03 p.m.  Invocation & Pledge Councilman Kocian led the invocation and pledge.  Citizens Participation No citizen participation  Deliberation Agenda DA8.1.2022.1  Councilman Kocian made ai motion to approve a rate increase of 10% for fiscal year 2023 and then back to 2.9% increase for fiscal year 2024 for Texas Disposal System. Council member Eversole seconded the motion.  None opposed. Motion carried.  Workshop Agenda  Workshop for FY 2022-2023 General Fund Budget began at 5:41 p.m. We will have the first Public Hearing and Budget workshop on September 7, 2022, at 5 p.m. and the second Budget hearing on September 13, 2022, at  5:00 p.m.    Adjournment  Mayor Pro Tem Steinhauser made a motion to adjourn the meeting at 7:24 pm. Councilman Seale seconded the motion. None opposed.  Motion carried.  Signed  Dennis Geesaman  Mayor Attest  Sonya Bishop City Manager    Minutes Flatonia City Council Regular Meeting September 13,2022  Present:  Mayor Mayor Pro Tem Councilpersons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  City Staff  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Lee Dick, Police Chief Jack Pavlas, Utility Director Greg Robinson, Fire Chief  Fire Department  Opening Agenda  Call to Order  Mayor Dennis Geesaman called the Regular Meeting to order at  5:00 p.m.  Invocation & Pledge Council member Kocian led the invocation and pledge.  Citizens Participation No citizen participation  Public Hearing PH 19-1-2022.1  Mayor Geesaman opened the Public Hearing on proposed 2022-2023! Fiscal Year Budget at 5:03 pm. There were no comments. Mayor Gessaman closed  the Public Hearing at 5:04 pm.  Presentations  Mayor Geesaman sworn in new Code Enforcement Officer, Lisa Pierce.    Reports  Police Chief Fire Chief Utility Director City Manager  August Activity August Report August Report  August Report - Put ini new streetlight by the Cemetery.  Code Enforcement Officer August Report  Discussion  Mayor Pro Tem Steinhauser would like to have more workshops to discuss streets. August and September Financial Reports will be on the October Agenda. Mayor Pro Tem Steinhauser would like to discuss a retreat for professional development for new and current council members on the next agenda. Council would like to add the City Managers evaluation to the October agenda.  Consent Agenda  C1. Due to technical difficulties, we will have the minutes from the prior meetings on  next month's agenda.  Deliberation Agenda DA9.1.2022.1  Council person Eversole made a motion to take no action on the Official Ballot for the Texas Municipal League Intergovernmental Risk Pool Board of Trustee Election. Councilman Seale seconded the motion. None Council person Eversole made a motion to approve the ordinance 2022.09.13 an amendment to Building Code Ordinance Sec.3.02.051 updates to our currently established building codes; adoption by reference ofthe 2020 National Electric Code, 2021 International Building Code, 2021 International Residential Code, 2021 International Energy Conservation Code, 2021 International Mechanical Code, 2021 International Fuel Gas Code, 2021 International Plumbing Code, and the 2021 International Property Maintenance Code and their respectveappendices, with automatic adoption of future updates. Mayor Pro Tem Steinhauser seconded the  Opposed. Motion carried.  DA9.1.2022.2  motion. None Opposed. Motion carried.    DA9.1.2022.3 DA9.1.2022.4  No action taken on the 2022-2023 E. E. Arnim Archives & Museum of Councilman Seale made a motion to approve the 2022-2023 Budget for the Flatonia Economic Development Corporation budget. Mayor Pro Tem Steinhauser seconded the motion. None opposed. Motion carried.  Flatonia budget.  DA9.1.2022.5  Council person Sears made a motion to approve Ordinance # 2022.9.2. for the 2022-2023 General Fund Budget. Mayor Pro Tem Steinhauser seconded  the motion. None opposed. Motion carried.  DA9.1.2022.6  Council person Eversole made a motion to approve the Ordinance# 2022.09.09.01 the 2022-2023 Tax Rate. Council Person Sears seconded  the motion. None opposed. Motion carried.  Adjournment  Council person Eversole made ai motion to adjourn the meeting at 6:28 p.m. Council person Sears seconded the motion. None opposed. Motion  carried.  Signed  Dennis Geesaman  Mayor Attest  Sonya Bishop City Manager    B  a - 6  2 3 a  D a  D 3 9 3 2 2  2 -    -  -    000006    BE BE    88 88 B8 88  33 55    22    23  ONOAO  : 88888    33833355    000006  088        55 B5    FE    00 88 : BB 89  55  EE  EE of        1        e5  w oONO8S 68    ab  - a 66f  000085    86888335    - 5  -  D    000000    88  a    BE    99 48 21   of    a P    9 u -  888  8888  -A  0    7737 20  27  SS -  BEEDDEEE    3  8  oONOHS    PP 99 aba  :6  000015  a    86888835    9 5A  -  D    3333537 s  3e 5  88    : i0 88 d8        PE88085 600 88809    oNoea -        880  0888  00    0 8 s  #:##8HB8EBAHB:        : 8888  ER        90909  o 88888 8888  00  ese B3E8388 8008 592a8828    : 0o9y  29ot  38889888        - 5  C  D    090 0                        de      09 t  -                de    2E    E         :  le 000    000:  0Ps  00            e                                                                  P  5  D  - - D  D -            De    D                : 088e         L        9o    :                                                    b39Ex335    ss oo        CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  Consider and take appropriate action on recommending policy and Manager and City Secretary voluntarily or involuntarily terminate,  DA10.1.2022.1 procedures be written up for when city employees including City  their positions.  Summary: their positions. Option(s):  The city needs to have a policy and procedure in place for when city employees terminate  Imove to make the motion to approve the recommendation for to have policy and procedures written up for when city employees including City Manager and City 0 If you are opposed to not 2nd or make any motion. If a motion is not made, the  Secretary voluntarily or involuntarily terminate their positions.  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    City of Flatonia City Council October 11, 2022  Executive Session Certified Agenda  A. ANNOUNCEMENT: BYMAYOR  Pursuant to the Texas Open Meetings Law (V.T.C.A., Government Code, $551.001 et seq.), the Mayor now calls an Executive Session on the 11th day of October 2022,  at  p.m. under the followingauthority:  1. Section 551.074 - The Council may enter into closed or executive session to  discuss personnel matters. DISCUSSIONITEM  B.  The subject matter of the Executive Session is as follows: 1. CityM Manager 6-month Performance Evaluation  Record of further action taken: No a action taken.  Staffinstructed to provide additional information to be presented at a  subsequent executive session.  Staffi instructed to placei item on open meeting agenda for final action.    C.  ANNOUNCEMENT BY MAYOR  The City Council has completed the Executive Session at  p.m. on the  11th day of October 2022.  D. CERTIFICATION  Ihereby certify that this Agenda of an Executive Session of the Flatonia City Council isa a true and correct record oft the proceedings pursuant to those sections ofthe Texas Government Code under which a description of the discussion is provided  above.  WITNESS my hand this 11th day of October 2022.  Dennis Geesaman  Mayor  ATTEST:  Sonya Bishop City Manager    City Manager Evaluation Form Unacceptable- Unsatisfactory performance Conditional Requires Improvement Satisfactory Meets Council expectations Exceptional - Generally exceeds Councils expectations Outstanding- - Substantially exceeds Councils expectations  Please rate the city manager using the following scale:  Rating 1 2 3 4 5  Description  SECTIONI: ASSISTING COUNCIL WITH ITS POLICY-MAKING ROLE  RATING  A. Providing Information Detailed and reliable Timely  The City Manager provides information which is:  Explained in a thorough manner and includes alternatives or recommendations Helpful in preventing trivial administrative matters from being reviewed by the Council Helpful and adequate to assist City Council in making sound decisions  The City Manager:  Provides members ofCity Council with the opportunity to set long-term organizational Keeps City Council informed, in a timely manner, oft the things Council wants to know Keeps City Council well informed with concise written and oral communications Provides City Council members with information on an equal basis Informs the City Council of administrative developments Follows up in a timely manner on City Council requests for information or action  goals and to establish the future direction of City policy  B. Providing Advice The City Manager:  Has adequate knowledge of municipal affairs, including the City's laws and ordinances  Considers alternatives before making recommendations Plans ahead, anticipates needs and recognizes potential problems Has a good sense of timing in bringing issues to the Council for action  Comments:  Ratings: I-Unacceptable; 2-Req. Improvement; 3-Satisfactory; 4-Exceptional; 5-Outstanding    SECTIONIE: INTERNALADMINISTRATION  RATING  A. Implementation of Council Policies Carrying out Council directives  The City Manager is effective in the following areas: Assigning work so that it is performed efficiently and effectively Paying sufficient attention to detail to avoid error or things "slipping through the cracks" Analyzing problems or issues and identify causes, reasons, and implications Accurately interpreting the direction given by Council Carrying out the directives of Council as a whole rather than those of any one Council member, while recognizing the concerns of the minority Supporting the actions of the City Council after a decision is made Assuming responsibility for staff performance which may overlap months or years in implementation as the flexibility to manage emergency situations  Providing members of City Council with periodic status reports on projects or tasks Insuring that the management staff maintains normal service delivery operations as well  B. Financial Management  Are you satisfied with the City Manager's: Approach to budget preparation and review  Use of standard financial management procedures to meet Council's policy guidelines Implementation of Council's policy regarding the expenditure of budgeted funds Cost control through economical use of labor, materials, and equipment Information on the financial status of City government Use of available funds and ability to operate the City efficiently and effectively Information pertaining to long or short-term financing for capital projects or equipment  Knowledge of financial matters  purchases  Information on opportunities for federal and state grant funding  RATING  C. Personnel Management The City Manager is:  Successful in guiding people as a team toward common objectives Effective in selecting qualified and highly competent staff members Effective ini maintaining professional relationships with Department Directors Effective in assuring that staffi members make a positive impression on citizens  Ratings: 1-Unacceptable; 2-Req. Improvement; 3-Satistactory; 4-Exceptional; 5-Outstanding    The City Manager:  Ensures that the City'sp personnel policies and practices are administered by City Department Directors and management staff in an equitable manner Develops and motivates employees so that they are increasingly effective Addresses disciplinary problems and takes action when warranted Monitors performance of employees and initiates corrective action as needed  Comments:  SECTION III: EXTERNAL RELATIONS  RATING  A. Citizen Relations The City Manager:  Makes a positive impression on citizens and ist respected in the City of Flatonia Assists the Council ini resolving problems at the administrative level to avoid IsV willing to meet with members of the community and discuss issues of concern Iss skillful with the news media, avoiding political positions and partisanship Provides information to the public in a timely fashion on matters which will cause public Represents Council positions and policies accurately and effectively Thinks and acts in a manner reflecting an attitude that client (Council, staff or citizens) Responds completely andi in a timely manner to citizen complaints  Has appropriate visibility or identity in the community  unnecessary Council action  reaction  perceptions and satisfactions are important B. Intergovernmental Relations The City Manager is:  Effective at representing the City'si interests in dealing with other agencies Participative in enough intergovermental activity tol have an impact on behalfofthe Cooperative with the county, state, and federal governments  City Comments:  Ratings: -Unacceptable; 2-Req. Improvement; 3-Satisfactory; 4-Exceptional; 5-Outstanding    SECTIONI IV: PERSONAL ACCOMPLISHMENTS  RATING  A. Communications  With regard to communications, the City Manager is:  Easy to talk to and a good listener Thoughtful, clear and to the point Sensitive to the concerns of others  Candid and forthright in discussing City business matters with members of City Council  B. Management Style The City Manager  Demonstrates interest and enthusiasm in performing her duties Commands respect and good performance from staff Isopen to new ideas and suggestions for change  Shows initiative and creativity in dealing with issues, problems, and unusual situations Consistently puts aside personal views and implements Council policy and direction Displays the ability to resolve the numerous conflicts inherent in municipal government Responds well to a changing world and local conditions; is adaptive Conforms to the high standards of the profession; follows the "ICMA Code of Ethics" Exhibits a commitment to continuing education in order to encourage her professional  Works well under pressure  Isa accessible to City Council members  development  Isr receptive to constructive criticism and advice  Ratings: -Unacceptable; 2-Req. Improvement; 3-Satisfactory; 4-Exceptional; 5-Outstanding    RATING  C.J Job Effectiveness The City Manager:  Demonstrates interest and enthusiasm about the Council's Vision for the City Gives her staff the tools necessary to provide efficient, responsive City services Coordinates the implementation of City goals and objectives Creates aj positive atmosphere for successful economic development in the City Supports responsible infrastructure expansion and maintenance Emphasizes the need for employee training and technological improvements  Comments:  Ratings: -Unacceptable; 2-Req. Improvement; 3-Satisfactory; 4-Exceptional; 5-Outstanding    SECTION V: NARRATIVE RESPONSES  ACHIEVEMENTS FROM THIS PAST YEAR:  What were the Manager's most notable accomplishments during the past year?  Which of the Manager'sq qualities were most instrumental in fulfilling the role of City Manager  this past year?  PERFORMANCE OBJECTIVES FOR COMING YEAR:  What does the Manager do that you would like her to continue?  Isthere anything that the Manager does that you would like her to do differently?  In what areas should the Manager focus her attention in this coming year?  Do you have any other general comments to share with the City Manager?  Rater's Signature  Date  Ratings: I-Unacceptable; 2-Req. Improvement; 3-Satisfactory; 4-Exceptional; 5-Outstanding