FLATONIA)  CITY OF FLATONIA REGULAR CITY COUNCIL MEETING Council Chambers/City Hall 125 E. South Main, Flatonia, Texas September 12, 2023 Public Hearing 5:00 pm  PH9.1.2023.1  Public Hearing on the proposed budget for Fiscal Year 2023-  2024.  City Council Meeting 6:00 pm  AGENDA  Opening Agenda  Call to Order Invocation & Pledge Citizens' Participation  Reports  Police Chief Utility Director Code Enforcement City Manager Presentations  September Activity September Report September Report September Report  Joseph Willrich and Bradley Loehr with Befco Engineering Erica Grimm with YOLOTX Statewide Travel TV Show    Consent Agenda C1. C2. C3. Discussion Agenda D1. D2. D3.  Consider and take appropriate action on the minutes ofthe August 8, 2023, Consider and take appropriate action on the minutes ofthe August 22, 2023, Consider and take appropriate action on the financial statements for August  meeting. meeting. 2023.  Discuss designated parking for Clover Connection in downtown Flatonia. Discuss filling the upcoming vacancy for the City ofFlatonia representative on the Fayette County Appraisal District Board of Directors. Discuss thel Public Hearing to approve thet tax rate for Fiscal Year 2023-2024 scheduled for Thursday, September 21, 2023.  Deliberation Agenda DA9.1.2023.1  Consider and take appropriate action on Ordinance 2023.91-Anordinance making appropriations for the support ofthe City ofFlatonia, Texas, for the Fiscal Year beginning October 1, 2023, and ending September 30, 2024; appropriating money to a sinking fund to pay interest and principal due ont the city'sindebtedness; and adopting the annual budget for the City ofFlatonia, Texas for the 2023-2024 Fiscal Year which includes the general fund, the utility fund, and the Flatonia Economic Development Corporation fund. Consider and take appropriate action on hiring YOLOTX to create a  DA9.1.2023.2 Adjournment  marketing video to promote the City of Flatonia.    I,the undersigned authority dol hereby certify that the NoticeofMeting was posted on the bulletin board outside thei front door ofthe City Hall ofthe City ofFlatonia, Texas, aj place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time September 8, 2023, by 5:00 p.m. and remained so] posted continuously for at least  72 hours preceding the scheduled time ofs said meeting.  Jacqueline Ott, City Secretary, City of Flatonia  NOTICE OF ASSISTANCE ATTHE PUBLIC MEETING  EXECUTIVE SESSION STATEMENT The City Council reserves the right to adjourn into  The Flatonia City Hall is wheelchair accessible. executive session at any time during the course of this Access to the building is available at the primary meeting to discuss any of the matters listed above, as entrançe facing Main Street. Persons with disabilities authorized by the Texas Government Code, Section who plan to attend this meeting and who may need 551.071 (Consultations with Attorney), 551.072 auxiliary aids or services suçh as interpreters for (Deliberations about Real Property), 551.073 persons who are deaf or hearing impaired, readers, or (Deliberations Regarding Gifts and Donations), 551.074 large print are requested to contact the City Secretary's (Personnel Matters), 551.076 (Deliberations Regarding Office at 361-865-3548 or by FAX: 361-865-2817: at Security Devices or Security Audits), 551.086 (Certain least two working days prior to the meeting sO that Public PowerUtilities: Competitive Matters)and: 551.087  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the official posting board at the Flatonia City Hall on the following date and time:  By:  Jacqueline Ott, City Secretary, City of Flatonia    POLICE DE  FLATONIA POLICE DEPARTMENT 205E. South Main St. Flatonia, TX78941 Office: 361-865-3337 Fax: 361-865-3039  August 2023 Monthly Report  To: From: Subject: Calls for Service:  Flatonia City Council Flatonia Police Department August Monthly Report  There were 946 calls for service fori this month. Offense /Incident Report Activity:  On August 6, 2023, Officer W. Kalina responded to an elderly female having a stroke. Due to the nature of her medical condition, a medical flight was dispatched. Officer Kalina accompanied EMS to the helipad and assisted with transport to the On August 18, 2023, Officer T. Amos responded to a medical call at al local residence. Dispatch advised a nine-year-old was having a medical episode and was unable to breathe. Upon arrival, Officer Amos found the child conscious and breathing then, began a coordination with EMS to advise on her status until they arrived at the location. By prioritizing and maintaining a calm demeanor, Officer Amos was able to keep the family calm and the child calm and conscious until EMS On August 20, 2023, Officer T. Roggenkamp was dispatched to a stolen vehicle atal local gas station. After an interview of the victim, Officer Roggenkamp coordinated with DPS1 Troopers and located the vehicle in an embankment, however, the subject fled the scene. Later that day, OfficerT Roggenkamp located an individual matching the description of the subject On August 22, 2023, Officer R. Gottwald responded to a complaint of a fuel "drive off" at al local gas station. Officer Gotwald arrived at the business and was advised by a store employee that a female entered the store and requested the cashier turn the gas pump on. Afterward, the female drove away without paying for the fuel. Through contact with Fayette Countyand a review oft the video at the store, Officer Gottwald was able to identify the subject, locate the abandoned vehicle, and have it impounded tol be held fori felony investigation purposes. The subject contacted Flatonia Police Department regarding the vehicle hold and subsequently returned to the gas station to pay for the fuel. The vehicle was released, and the case was On August 23, 2023. Officer T. Roggenkamp and Investigator G. Titus responded to a "panic alarm" activated at City Hall. When the Officers arrived, they were told that a male subject had previously entered another business and was acting  helicopter where she was then flown to a medical center fort treatment.  arrived.  and was able to coordinate with other agencies to continue the search.  resolved.    strangely and made the woman inside that business uncomfortable enough that she feared for her safety. The woman then left her business and went to another one to escape the man. The man followed her and was waiting for her to exit. The officers met with the mana and determined that he was intoxicated. Due to his actions and intoxicated state, he was arrested On August 23, 2023, Investigator G. Titus, Sergeant T. Tunis, and ChiefL. Dick were contacted by local bank regarding a customer who they believed to be the victim of a financial scam. Bank employees were concerned about a customer who believed she won al large sum of money but in order to receive her prize, she needed to wire funds to a third party to pay for taxes and fees first. The suspect in contact with the victim advised he was staying at a local hotel. The bank asked that officers contact the victim fori further investigation. Sergeant Tunis traveled to the hotel and conducted an investigation in order to locate the individual while Chief Dick and Investigator Titus met with the victim. After discussing the matter with the victim, Investigator Titus and Chief Dick were put on the phone with the subject who disconnected the call after officers Throughout the month of August, officers responded to several medical emergencies to assist the citizens and provide  for Public Intoxication and transported to the Fayette County Jail.  identified themselves. The victim agreed it was al hoax and further agreed not to wire funds.  assistance, as appropriate, to our partners at Fayette County EMS.  NOFURTHER DETAILED INFORMATION IS PUBLISHED DUETO ON GOING INVESTIGATION OF CASES.  Arrests and Pending Charges  There was 1 (one) direct custody arrest for the month of August.  Traffic Contacts:  All Flatonia Police Officers, including command staff, have conducted traffic control throughout the city and specifically in the areas of town that complaints have been received related to speeding and stop sign violations. Flatonia officers will continue to conduct stationary and mobile radar and observe traffic at intersections to address the traffic concerns. On August 10, 2023, Officer Kalina participated in online training pertaining to department policies and procedures. On Monday, August 14, 2023, ChiefL. Dick, Sergeant T. Tunis, and Investigator G. Titus attended the School Safety Committee Meeting at Flatonia ISD. Representatives from FISD, Flatonia Fire, Flatonia PD, the School Board, and the community were all present. Several topics related to campus security and emergency response were discussed in the On August 16, 2023, school began at Flatonia ISD. Investigator G. Titus took responsibilities as the School Resource Officer with additional coverage fromi the on-duty patrol officer and Chief L. Dick during drop off and pick up times. Prior to the first day ChiefL. Dick, Sergeant T. Tunis, Investigator G. Titus, and Officer T. Roggenkamp attended the "Meet the Teacher" On August 26, 2023, Officer Kalina participated in CJIS Online training as part of DPS/FBI database access requirements. On August 28, 2023, ChiefL. Dick, Officer T. Roggenkamp, Sergeant T. Tunis, and Investigator G. Titus received training on the. JPX CLE OC delivery device. This is an intermediate weapon system that allows officers to gain compliance from resisting subjects with minimal risk of injury to all involved. Sergeant Tunis and Chief Dick were certified as instructors and Investigator Titus and Officer Roggenkamp were certified in use of the device. On August 29, 2023, Officer Kalina was also certified. When Officer Amos reported for her assigned shift on 8/31/2023, she was certified, as well.  In-Service Training and Events:  Executive Session.  event.    On August 29, 2023, Chief L. Dick completed a course on HIPPA Law and Compliance. This course provided continuing On August 30, 2023, Chjef Lee Dick, participated in a Departmental CJIS Audit, conducted by the Texas Department of Public Safety. This audit examined all computer systems, information handling and dissemination practices, and policiesassociated with criminal justice information. The audit was conducted, and all agency policies and processes were found to be within  education credit to maintain a paramedic certification.  compliance.  August Type  Number  Agency Assist Accidents Animal Complaint Citizen Assist Civil Matter Close Patrol Funeral Escort Ministerial Voucher Motorist Assist School Patrol/Security Suspicious Person Traffic Hazard Transient Call Walk In Disturbance Welfare Check Traffic Stops Incident Reports Offense Reports Follow Ups Scam Traffic Control Training Other Total  2 8 2 3 2 372 3 2 9 121 2 3 6 7 5 1 237 18 13 3 1 117 7 2 946    August 2023  8/1  Start on street project.  Meet with customer about electric line extensions west of Whistleville. Meet with Befco about changes in construction on CDBG project.  8/2  Work on 7th St. between Penn & Market Check blinking lights at a residence in Praha. Start repairing lights int the PD. Unclog pump in lift station #1. Replace pump in lift station #1. Repair control issues in lift station #1 Work on 7th St. between Penn & Converse  8/3  8/4  Work on 7thSt.  Take Altec bucket truck to LCRA for repairs.  8/7  Work on 7th St. County dumped 18 loads of reclaim. Trim electrical lines on Market near 1st. Cut & shape the creek in McWhirter Park.  8/8  Trip to Hallettsville for chain saw parts & weed eater supplies. Major sewer blockage in Hwy 90 @ Elm, and Mesquite St. @90. Set water meters for customer on Garbade Ln. Reset water valve box on N. Converse. Water leak in NE corner of McWhirter Park. Utility crew attended funeral for Leonard Barta  8/9    Repair water leak off of Hwy 95 between 5th &6th.  Install sewer cleanout at the property line for a customer on W. 6thSt. Move sewer cleanout for sidewalk construction on 609 @ Mulberry,  6/10  Work on N. Converse @ IH 101 frontage  Remove gate and move end post on the parking lot fence near the pool to prepare for  newr road.  6/11  Touch up N. Converse, roll in. Install culvert for customer on 2nd & Mill St. Trip to SA to pick up new utility vehicle.  Meet with customer about electric line extension for home project Chlorine injection issues @ well 12. Cut off well for time being Clean up Grifaldo home area sO house movers can get in. Sewer blockage on Hwy 90 @ Elm, and Mesquite @ 90  6/14  After hours call to disconnect secondary to temporary pole broken off by falling tree.  6/15  Lower water valve box for sidewalk construction on 609 @ 12th Water line hit @ Tony'sTrailer Park, cut off water until repaired.  Read meters. Read meters.  6/16 6/17  Finish reading meters.  Repaired chlorination issue @ well #12, put well back on line. Cutt trees @ Tony'sTrailer Park for access to power lines.  6/18  Set up the city with the current permit system TXDOT has implemented. Hang transformer & secondary to new MH on Old Hallettsville Rd.  Hook up new MH in Tony's Trailer Park.  6/20    Found well 12 to have water in the chlorine head.  Ran out of chlorine, borrowed a cylinder from Moulton, called DXI emergency line. SO called for grass fires @ Moellers & at Converse & 3rd. Replace blown arrester & cutout on north phase @ Moellers, throw in fuses. Check reason for arcing on air switch on Converse & 3rd, found connector burning. Jump out east phase for temporary fix. Early am call to South Central Electric, no power. Replace cutout and arrestor. Find issues with air switch on Faires & 7th. Get plan for repair. Replace arrestor & check connectors @ Nursing Home Hook up temporary electrical service on Hudson & 2nd.  6/21  Repair air switch on Converse & 3rd.  Re-reads.  Disconnect for non-payment.  6/22  Start on 5th St. between Converse & Market Hook up temporary electric service on 6th & Middle.  Phone meeting with Tesla. After hours reconnect Work on! 5th St.  6/23  Trim electrical ROW on 4th & Colorado Trim electrical ROW on 2nd & Penn Trim electrical ROW on 6th & Colorado  6/24  Take bac-t and lead & copper water samples to the labi in Bastrop. Set meter pole for customer on Old Waelder Rd. Take meter pole to residence in Barium Ln. Remove broken hackberry tree from TXDOT row.  Abandon % water lateral leaking from being hit during fence installation.  6/25  Set stub pole, put up transformer @ secondary @ new home site on Barium Lane. Jack took 4 hour CEU water/ wastewater course for license renewal  Water leak on Hwy 90 Enear Cedar. Fix door not closing properly @ Civic Center.    8/26 8/28  Sewer blockage on N. Faires near 7th.  Replace solenoid valve @ well #12. More chlorination issues.  Repair sprinkler system @ the Legion Hall. New water leak on Hwy 90 @ Cedar.  Flushing.  Replace transformer and prepare for new electrical service on Old Waelder Rd.  Hook up new electrical service on Mulberry Creek Rd.  8/29  Cross over electrical service from temporary to permanent on residence @ Market &  4th.  Misc. tree trimming work orders. Sewer blockage Faires & South Main.  8/30  Work on! 5thSt.  Water leak @ LLI field, bad sprinkler head.  8/31  Find sewer line from house that burned on Walnut St. Smoke test to fine line, dig up  and cap. Cut in cleanout @ property line. Prep for oversized loads coming through town. Assist oversized load through town.    FLATONIA  CODE COMPLIANCE OFFICE 125 E. South Main St. PO Box 329 Flatonia, TX78941 To: Flatonia City Council From: Araceli Mancilla de Hernandez Subject: Monthly report Date: August 2023 Compliance Report Summary  Araceli Mancilla de Hernandez, Code Compliance Official  Phone: 361-865-3548 Email: code@c.fatonia.k.us  6Citizen Concerns/Complaints 3F Field Investigation Spots Tall grass/weeds-3 Trash/debris- Buldingsystructures- Junk vehicles- 2ndnotice- - Phone calls made for: Trash/debris- In-person meetings: Trash/debris-1  Letters sent for:  Notes:  There have been 01 files closed successfully as the previous code enforcement official Jackie worked with a business owner to clean up trash/debris around their property  was in transition toi the City Secretary position. after several citizen complaints.    City Manager's Report  To: Mayor Geesaman & City Council From: Sonya Bishop, City Manager Re: Monthly City Manager's Report  CC: Staff Date: 9/12/2023  Mayor and Council, 1. Planning and Zoning:  a. The next planning and zoning will not be until October 17th due to conflict ofschedules  and notice postings required. 2. Economic Development:  a. The next EDC meeting is September 14th.  Code Enforcement:  a. Jackie Ott supplied a report.  Road Construction:  a. TxDOT continues to work on the sidewalk project. citizens had injuries from tripping.  b. Iwas able to get TxDOT to fix the tripping hazard in front of the Market. Several  Utility Projects:  a. The GLO CDBG MIT SUP 22-119-001-D359 grant for the sewer is moving along and  there is nothing new to report.  Parks and Pool:  a. The Grifaldo house has been moved. The next parks meeting is September 27, 2023.  Administration:  a. Iwill be out of the county from October 5th-14hIwill be returning to work on October 16!h. This was discussed when I was hired and agreed upon at that time. b. The tv show will not be here in October, however they are considering possibly January. This concludes the City Manager Report for submission at the August 8, 2023, City  Council meeting.    Flatonia GLO MOD Summary: Allocation amount:53,022400.00 LMI Portion: $1,511,200.00 (Flatonia is LMI Citywide) Construction amount: $2,417,920.00 Engineer amount: $362,688.00 GAa amount: $241,792.00  Proposed Project #1: Sludge Removal Proposed Project #2: Well #101 Replacement Total Estimated Construction Cost:  $1,000,000 Allowance 5800,000-51,000,000 $400,000-5600,000 $2,400,000  Proposed Project #3: Replace AC Water Lines on southwest side  Flatonia 2020-2040 Comprehensive Plan Water and Wastewater Improvement Summary:  Wastewater Projects  1. Wastewater Treatment Plant Sludge Removal (Proposed Project #1) 2. New Mechanical Wastewater Treatment Plant 3. Line Replacement: Alley along W. South Main St., west of Faires St. 4. Line Replacement: W. Sixth St East/West of S. Colorado St. 5. Line Replacement: Alley east ofs. Colorado St. between W. 5th & 6th Streets 6. Line Replacement: W. 5th St. west of S. Faires St. 7. Line Replacement: W. 1st St. east of S. Mill St. 8. Line Replacement: S. Faires St (SH 95S) from W. 6th St. north to Alley 9. Line Replacement: W. 2nd St from S. Mill St. to SI Hudson St. 10. Line Replacement: S. Faires St (SH 95S) from' W. 2nd St to Old Hallettsville Rd 11. Line Replacement: S. Hudson St. from Alley north of W. 6th St. to Alley south of W. 6th St. 12. Line Replacement: Alley between E. 5th & 6th Streets, from S. Hudson to S. Converse 13. Line Replacement: Alley between E. 4th & 5th Streets, from S. Penn to S. Converse (2 Sections) 14. Line Replacement: S. Penn St. from. Alley between 5th & 6th Streets to Dead End near Old 15. Line Replacement: S. Market St. from Alley between 5th & 6th Streets to 1st St 16. Line Replacement S. Converse St. from Alley between 5th & 6th Streets to 1st St 17. Line Replacement E. 4th St. from Converse eastward to Flatonia ISD 18. Line Replacement: S. Pecan St. from US 90E southward toward Railroad Tracks 19. Line Replacement: E. North Main St. (US 90E) from Cedar St. westward towards Downtown 20. Line Replacement E. Mulberry St. from Cedar to Hackberry 21. Line Replacement: N. Converse St. from 9th to 11th 22. Line Replacement: Re-route 6" PVC Sewer Line from Hackberry westward toward FM 609  Hallettsville Rd  (Happy Eatery)    Water Projects  1. New Carrizo Water Well including Test Well 3. Paint 50,000-Gallon Elevated Storage Tank (60' Height) 4. New Wireless Autodialer and Programming for All Alarms 5. Paint 50,000-Gallon Elevated Storage Tank Rivoted/latticed Tin Man-125' Height) 6. Paint 100,000-Gallon Steel Welded Elevated Storage Tank (150' Height) 7. New Water Well to replace Ex. Water Well 10 including test well (Proposed Project #2) 8. New 500 GPM Booster Pumps with VFDs inc. Electrical, SCADA & Piping (Future CDBG Proiect) 9. Add Alarm Conditions for Filters, Level & Lockout and send to Water Plant No.2 10. New 12" PVC Piping to replace ex. 8" AC Piping in Water Plant 2 Yard Area 11. Line Replacement:2" PVC In Easement West of Colorado St. Between 6th & South of RR Tracks 12. Line Replacement: S. Colorado St. between 4th &. 5th Streets (Proposed Project #3) 13. Line Replacement: S. Mill St. from 6th St. to South City Limits Line/Fire Hydrant (Proposed 14. Line Replacement: S.Faires St. (SH 95) from 6th. St. to Alley to the North (Proposed Project #3) 15. Line Replacement: S.Faires St. (SH 95) between. 1st & 4th Streets (2 Sections) (Proposed Project 16. Line Replacement: W. 4th St from west side of Faires (SH 95) to Colorado St. NOTE TxDOT 17. Line Replacement: W. 3rd. St. between Mill & Colorado Streets (Proposed Project #3) 18. Line Replacement: W. 2nd St from west side of Faires (SH 95) to Mill St. NOTE TxDOT Bore 20. Line Replacement: E. 2nd Street between Market & Middle Streets School St from 2nd to 4th 22. Line Replacement: N. Converse From Alley South of RR Tracks to North Main Street 23. Line Replacement: S. La Grange St. from North Main (US 90) south to & along E. Old Spanish Trail 24. Line Replacement: S. Pecan St. from North Main (US 90) south to & along E. Old Spanish Trail 25. Line Replacement: S. Elm St. from North Main (US 90) south to just north ofE. Old Spanish Trail 28. Line Replacement: E.11th St. from FM 6091 to Alley, North in Alley blw 11th & 12th Streets, 12th  2. Paint Pressure Tank  Project #3) #3)  Bore already done (Proposed Project #3) aiready done (Proposed Project #3) 19. Line Replacement: South Zone S. Penn St between 1st & 2nd Streets St.-E. 4th St from School to Flatonia ISD 21. Line Replacement: Alley From S. Market St. to S. Converse  26. Line Replacement: W. 7th St. between Penn & Hudson Streets 27. Line Replacement: W. 7th Street- Water Line to M&M Trailer Park bw FM 609 & Hackberry 29. Line Replacement: N. Converse St. from 9th to 12th Street 30. Line Replacement: 4" Line to Grumpy's  31. Line Replacement: 12" Line along Market from 12th Street across I-101 to Sewer Plant Entrance  (Current CDBG Proiect - Base Bid8 8" WL, Alternate Bid: 12"WL) 32. 8" Water Line along SH 95 for Future Development & Fire Protection 34. 8" Water Line Loop from Prototype Rd to W. 7th St (US 90 West)  33. 6" Water Line to Complete Nickel-Mica Loop  35. 8" Water Line to Replace Ex. 2" Water Line along US 90 West & 8" Water Line Extension to  Fayette WSC Interconnect    muytmyn,  synmyi  SCOLORADO    & a  mnmg"  EMV    8o I  /  005    9 3  * 6 l- 1E 0 -  A  of  a -    5 o  2 g  e    by e  - = a & S a 3  2  E e  - -  2 3 4 5 Co    e a 5    I  3  df  e  la a  E  E e a E le 9 13  o n E a 5 a @ m - B E 3 A -    e    1t  a S  5  4 -  -  0    3  a 6  - a 9  EC  1  de  E  - S    B E  4  A 9  -  -  E E    2  8  6  - -  - 5  V  0  - - S a - - -  e  - I I  8 8 a -  U 2  6  A  A    0  -    S  88    e  E E a  - S  E S 3 5 E e  : I 6 n  -  e  e <    de e D  / E  I    f  S  -    - 0 of 3 e E  = - a a € :  de = 5 I m € E e A 8 8  8  A    d0 d0  C2  I 2 0  E a  e  A  e e 8 E W S  la  o o de @ 8  0 a  s a  S of E  @ 0  >  e  @  e 8 9  I  de a    6  C o S    a I  S  -  E -  a    n        FLATONIA  Minutes Flatonia City Council Regular Meeting August 8, 2023  Present:  Mayor Mayor Pro Tem Councilmembers  Dennis Geesaman Joanye Eversole Ginny Sears Allen Kocian Donna Cockrell Travis Seale Sonya Bishop Jacqueline Ott Lee Dick Jack Pavlas  City Manager City Secretary Police Chief Utilities Director Opening Agenda  Call to Order  Mayor Geesaman called the meeting to order at 6:02 pm.  Invocation & Pledge Councilmember Kocian led the invocation and pledges.  Citizen Participation Reports  Anita Todd  Police Chief Utility Director City Manager Budget Workshop  July Activity July Report July Report  Code Enforcement July Report  Workshop for FY 2023-2024 Budget.    Consent Agenda C1. C2. C3.  Councilman Seale made a motion to approve the minutes of the July 11, 2023, meeting. Mayor Pro Tem Eversole seconded the motion. None Councilman Seale made a motion to approve the minutes of the July 25, 2023, meeting. Mayor Pro Tem Eversole seconded the motion. None Mayor Pro Tem Eversole made a motion to approve the financial statements for July 2023. Councilman Seale seconded the motion. None opposed.  opposed. Motion carried. opposed. Motion carried. Motion carried.  Discussion Agenda D1.  Police Chief Dick discussed the legalities of allowing golf carts on city  streets.  Deliberation Agenda DA8.1.2023.1  Councilwoman Sears moved to approve the lease for the United States Postal Service. Councilman Kocian seconded the motion. None opposed. Mayor Pro Tem Eversole moved to approve the TML health benefits changes for employees. Councilman Seale seconded the motion. None Mayor Pro Tem Eversole moved to approve the Second Quarter of 2023 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA Amim Archives and Museum. Councilman Kocian seconded the motion. Councilwoman Sears recused  Motion carried.  DA8.1.2023.2  opposed. Motion carried.  DA8.1.2023.3  herself. None opposed. Motion carried.  DA8.1.2023.4 DA8.1.2023.5 Adjournment  Council decided on dates for future budget workshops.  The lease for oil and gas exploration from Rosewood Resources was dismissed for future discussion pending a response from the City Attomey. Mayor Pro Tem Eversole called the meeting adjourned at 6:44 pm. Councilman Seale seconded the motion. None opposed. Motion carried.    Signed  Dennis Geesaman  Mayor Attest  Jacqueline Ott City Secretary    RLATONIA  Minutes Flatonia City Council Special Budget Meeting August 22, 2023  Present:  Mayor Mayor Pro Tem Councilmembers  Dennis Geesaman Joanye Eversole Ginny Sears Allen Kocian Donna Cockrell Travis Seale Sonya Bishop Jacqueline Ott Jack Pavlas  City Manager City Secretary Utilities Director Opening Agenda  Call to Order  Mayor Geesaman called the meeting to order at 5:00 pm.  Invocation & Pledge Mayor Geesaman led the invocation and pledges.  Budget Workshop  Workshop for FY 2023-2024 Budget.  Deliberation Agenda DA8.3.2023.1  Councilman Seale moved to approve the Economic Development Corporation budget for Fiscal Year 2023-2024. Councilwoman Cockrell Councilwoman Sears moved to approve the Hotel Occupancy Tax budget for Fiscal Year 2023-2024. Mayor Pro Tem Eversole seconded the motion.  seconded the motion. None opposed. Motion carried.  DA8.3.2023.2  None opposed. Motion carried.    Adjournment  Councilman Kocian called the meeting adjourned at 6:17 pm. Mayor Pro Tem Eversole seconded the motion. None opposed. Motion carried.  Signed  Dennis Geesaman  Mayor Attest  Jacqueline Ott City Secretary    6 3  E  J  bo a a  e Y  -  8  8 ls  B  1  €    6 -  I  bo -    88888  8888  900000  % a    90v00 o  2"  E    o 00  90000 o  % N    88  0000 o  9    8  TEIT :  A00  23 33    e :  E  de  d08  -  10    : 8  :  ITTTE -  - o0  :    3  -  : -  38  88 3  : 085    :  e  EE  : E :  N :  C  88    66    $ : :  -  - -  m  33  88  88    :  :  -  88888  00  :  - -  -  gsonoo N  R: a  2    :    : 88  d0  20000 o  $8  22 22  23    8888888:  BE    - 6  I  5  9                        WS :nes        E e / I  5 E  %        1e  00 0o                    RR  388388883 8888 88888  008  o0os  0000  S s        d6    -  888 00    88888  8    888888 o  88  88 9o  3  888888 88 0000            80888    888888 0000  3                    888888888888  88888 00000  oF  888888                                FW: Fayette County Appraisal District Flatonia City Manager Menageredistonatuy To:Mayor MagprodhatoAHUAe Ott Oborhyediaonatur  Fri8/18/2023 12:31PM  Sonya Bishop ICMA-CM City Manager City of Flatonia 125E E. South Main Street P.O. Box 329 Flatonia, Texas 78941 Office: (361)865-3548 Mobile: (361)772-8723 Email: manageredilatonatkus Original Message-  From: (null) (null) ypcossoneyahoo.com> Sent: Friday, August 18, 202312:05PM To: Flatonia City Manager Managerediatonalkuy Subject: Fayette County Appraisal District  On December 31,2023, Iwill have completed my second 2 year term as representative for City of Flatonia Iwill not seek or accept reappointment. lwant to thank Flatonia City Council for allowing me to serve on this Board. During my tenure, lwas on various committees such as Budget, and Evaluation of Chief  on the Board of Directors for FCAD.  Appraiser.  Iwill be happy to discuss more detail with potential appointees.  Thank you, Brad Cosson Sent from my iPad    Form50-757  Small Taxing Unit Notice  The on  City of Flatonia Nameofloxingunit 09/21/2023 (Date)  will hold a meeting at  5:00PM (lime)  at  125E. South Main St., Flatonia, TX: 78941  (location)  to consider adopting a proposed tax rate for tax year 2023 The proposed tax rate is  (Year)  28773 (Rate)  per $100 of value.  ("Include this statement ifthe proposed taxi rate exceeds the taxing unfsno-new-revenue tax rate calculated  under Tax Code Section 26.04.)  The proposed tax rate would increase total taxes in  City of Flatonia (Name ofl Toxing Unit)  by 7.2 %.* (percentaget by which the proposedtaxn rate exceeds the no new revenue taxr rate)  Visit TexasgowPropernylaxes to find a link to your local property tax database on which you can easily access information regarding your property taxes, including information about proposed tax rates and scheduled public The 86th Texas Legislature modified the manner in which the voter-approval tax rate is calculated to limit the rate of  hearings of each entity that taxes your property. growth of property taxes in the state.  Form developed! by: TexasComptroller ofPublic Accounts, Property Tax Assistance Division  Fora additionalcoples, visit: comptrolletexasgovtaxespropertytax  50-757-Rv.5-22    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA9.1.2023.1 Consider and take appropriate action on Ordinance #2023.9.1. An  ordinance making appropriations for the support of the City of Flatonia, Texas, for the Fiscal Year beginning October 1, 2023, and ending September 30, 2024; appropriating money to a sinking fund to pay interest and principal due on the city's indebtedness; and adopting the annual budget for the City of Flatonia, Texas for the 2023-2024 Fiscal Year which includes the general fund, the utility fund, and the  Flatonia Economic Development Corporation fund.  Summary: 2024.  An ordinance to approve the budget for the City of Flatonia for the Fiscal Year 2023-  Option(s):  Imove to approve the Ordinance #2023.9.1.  If you are opposed to not 2nd or make any motion. Ifa motion is not made, the  item is dead.  Sears:  Seale:  Kocian: Mayor Geesaman  Cockrell:  Mayor Pro Tem Eversole:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action on a request and wishes to create a record as to why the denial is justified.    ORDINANCE NO. 2023.9.1  AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF FLATONIA, TEXAS FOR THE FISCAL YEAR BEGINNNING OCTOBER 1, 2023 AND ENDING! SEPTEMBER 30, 2024; APPROPRIATING MONEY TO ASINKING FUND TOPAY INTEREST AND PRINCIPAL DUE ON THE CITY'S INDEBTEDNESS; AND ADOPTING THE ANNUAL BUDGET FOR THE CITY OF FLATONIA, TEXAS FOR' THE 2023-2024 FISCAL YEAR WHICH INCLUDES THE GENERAL FUND, THE UTILITY FUND AND THE FLATONIA  ECONOMICDPVELOPMENT CORPORATION FUND.  WHEREAS, the annual budget for the City of Flatonia, Texas (appended as Exhibit "A") for the fiscal year beginning October 1, 2023 and ending September 30, 2024, was duly presented to the City WHEREAS, a public hearing on said budget was ordered by the City Council and was held on September 12, 2023 and notice ofs said public hearing was caused to be given by the City Council; and WHEREAS, said notice was published in the Flatonia Argus and said public hearing was held  Council by the City Manager; and  according to said notice.  NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FLATONIA, TEXAS: SECTION 1. That the City Manager's proposed Fiscal Year 2023-2024 Budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024, as shown in words and figures in Exhibit "A", is hereby approved in all respects and adopted as the budget of the City of Flatonia, Texas for the fiscal year beginning October 1,2023 and ending September 30, 2024 in compliance with provisions of Chapter 1, Section 5 of the Flatonia City Code which sets forth certain very specific requirements as to the City of SECTION2. That therei isl hereby appropriated the sum of$ $2,066,9171 tot the General Fund for the payment SECTION 3. That there is hereby appropriate the sum of $3,488,203 to the Utility Fund for the operating SECTION 4. That there is hereby appropriated the sum of $218,797 to the payment of programs and projects, including capital projects, and operating expenses of the Flatonia Economic Development SECTION5. That the City Council hereby confers upon the City Manager general authority to contract for expenditures without further approval of the Council for all budgeted items the cost of which do not  Flatonia,  ofoperating expenses and necessary capital outlayf for the City Government. expenses and necessary capital outlay for the Utility Departments.  Corporation out of sales taxes allocated to economic development.  exceed the constitutional and statutory requirements for competitive bidding. SECTION6. That this ordinance shall become effect from and after its passage.  City of Flatonia  Ordinance 2021.9.1 Page 1of3  Adopted September 12, 2023    Now therefore, Mayor Dennis Geesaman introduced the proposed Ordinance No 2023.9.1, Councilmember Sears made the motion to approve. Councilmember Geesaman seconded the motion,  upon roll call, the vote was recorded as: Mayor Dennis Geesaman: Councilmember Joanye Eversole: Councimember Ginny Sears: Councilmember Donna Cockrell: Councilmember. Allen Kocian: Councilmember Travis Seale:  Aye_x Nay. Aye_ X ; Nay. Aye_ X Nay. Aye_x ; Nay. Aye_x Nay. Aye_ X Nay.  Abstain Abstain Abstain Abstain Abstain Abstain  Absent Absent Absent Absent Absent Absent  PASSED. AND APPROVED on this 12th day of September, 2023.  THE CITY OF FLATONIA, TEXAS  Dennis Geesaman  Mayor  Jackie Ott City Secretary  APPROVED AS1 TO FORM ANDLEGALITY  Barbara Boulware-Wells The Knight Law Firm, LLP City Attorney  Cityo of Flatonia  Ordinance 2021.9.1 Page 1of3  Adopted September 12, 2023    FILING CERTIFICATE  FILED IN THE OFFICE OF THE CITY SECRETARY1 THIS  DAYOFSEPTEMBER 2023.  Jackie Ott, CITYSECRETARY  Cityo of Flatonia  Ordinance 2021.9.1 Page 1of3  Adopted September 12, 2023    The City of  Flatonia  TEXAS  FISCAL YEAR 2023 BUDGET TAX STATEMENT 2023-2024 BUDGET  This Budget will raise more revenue from property taxes than the last year's Budget. This Budget will raise $407,300 which is more than last year's Budget, which is a 7.4% increase. The property The adopted rate of$0.28733 per $100 oftaxable value is consistent with last year's rate. Individual taxes may vary at a greater or lesser rate, or even decrease, depending on the change in the taxable value of your property in relation to the change in taxable value of all other property  tax revenue from new property added to the tax roll this year is $3,382.56.  and the adopted tax rate.  CITY COUNCIL RECORDED VOTE  The members oft the governing body voted on the adoption of the budget as follows:  Present Not Present Against  In accordance with Section 140.0045 oft the Texas Local Government Code expense line items  for public notices and lobbying efforts are provided below:  Description  Adopted FY: 2022-2023 Proposed FY 2023-2024  Public notices required by law Lobbying Services  $100.00 $0.00  $100.00 $0.00    2023 Certified' Value 2023 Proposed tax Rate  141,753,562.00 0.28733% 407,300.51 Projected Levy  407,300.00 (379,189.00) 28,111.00  20221 Levy  7.4%  1,177,240.00 New Value 0.28733% 3,382.56  New' Value Rate            9o  088  jo  a    jo  o  9o  o  à    X    8888888        888        d8  8  o  a  -    REREEF  P83  8  R  0808    s  oo  00019  000000        88  1  A  I            ojo  888888 9 :N   oo    d&            -  2888  jo  a    - 00j0  ojo  ojo  o]o            0$    ojo  ojo  TT  - 9  :o IP        CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA9.1.2023.2 Consider and take appropriate action on hiring YOLOTX to create a  marketing video to promote the City ofF Flatonia.  Summary:  Consider and take appropriate action on hiring YOLOTX to create a marketing video to  promote the City ofFlatonia.  Option(s):  Imove to approve hiring YOLOTX to create a marketing video to promote the If you are opposed to not 2nd or make any motion. If a motion is not made, the  City of Flatonia. item is dead.  Sears:  Seale:  Kocian: Mayor Geesaman  Cockrell:  Mayor Pro Tem Eversole:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.