The City of Flatonia TEXAS CITY OF FLATONIA SPECIAL CITY COUNCIL MEETING Council Chambers/City Hall 125 E. South Main, Flatonia, Texas August 25, 2022, AT 6:00 pm AGENDA In accordance with the provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code, Notice is hereby given that a Special Meeting of the City Council of the City of Flatonia will be held on Thursday.August: 25,2022, beginning at 6:00 p.m. in the City Hall Council Chambers located at 125 E. South Main St., Flatonia, Texas, for the purpose of considering the following agenda items: Opening Agenda Call to Order Invocation & Pledge Citizens' Participation Deliberation Agenda DA8.3.2022.1 Consider and take appropriate action on rate increase for Texas Disposal System. Workshop Agenda WS8.3-2022.1 Workshop for FY 2022-2023 Budget Adjournment I, the undersigned authority dol hereby certify that the Noticeo ofMeeting was posted ont thel bulletin board outside the front doorofthe Cityl Hall ofthe Cityo ofFlatonia, Texas, a place convenient and readily accessible to the general public at all times and: said Notice was posted on the following date and time: August 19,2022 by 5:00 p.m. and remained sO posted continuously for at least 72 hours preceding the scheduled time ofs said meeting. Sonya Bishop, City Manager, City of Flatonia NOTICE OF ASSISTANCE ATTHE PUBLIC MEETING The Flatonia City Hall is wheelchair accessible. Access to the building is available at the primary entrance: facing Main Street. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearingi impaired, readers, or large print arer requested to contact the City Secretary's Office at 361-865-3548 or by FAX: 361-865-2817at least two working days prior to the meeting so that appropriate arrangements can be made. EXECUTIVE SESSION STATEMENT The City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Government Code, Section 551.071 (Consultations with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations Regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations Regarding Security Devices or Security Audits), 551.086 (Certain Public Power Utilities: Competitive Matters)and: 551.087 (Deliberation Regarding Economic Development Negotiations). Agenda Removal Notice This Public Notice was removed from the official posting board at the Flatonia City Hall on the following date and time: By: Tamela Louvier, City Secretary, City of Flatonia CITY OF FLATONIA Agenda Summary Form Agenda # Title: DA8.3.2022.1 Consider and take appropriate action on rate increase for Texas Disposal System. Summary: Review and make appropriate action on the rate increase for Texas Disposal System. Option(s): Imove to make the motion to approve the School Resource Officer contract. Ify you are opposed to not 2nd or make any motion. Ifa motion is not made, the item is dead. Kocian: Eversole: Sears: Mayor Geesaman Seale: Mayor Pro Tem Steinhauser: "Negative" motions are generally not permitted To dispose of a busmness item, the notion should be phrasodast a positive action to take, and then, i the groupdesies not to take this action, the motion should. be voted down The excepiion to ths rule IS whenagovorng, bodly IS asked to takes action ona requestand wishes to Cealeaecordas towhy the dénal IS justified Texas Disposal System Economic Challenges We are all aware, the cost of living, running a business, sustaining a City, HOA, MUD or POA, has This includes vehicles, fuel, landscaping, groceries, eating out and shopping and so much more. Have you all here ordered vehicles within the last year or so? If so, what has been your experience with My purpose in visiting with you today is to start a dialog and review a Rate Increase request. Even though the contract allows TDS to petition you at any time for additional rate and price adjustments due to unusual changes in its cost of operations, such as revised laws, ordinances, or regulations; increases in the cost of doing business, such as but not limited to increases in fuel, insurance, in the years we've While we are reluctant to make this very 1" request we feel it prudent to do sO. We: feel that it is in our mutual interest that we be proactive in apprising you of the economic threats we are up against. In our 40-plus years of being in business, never have we: faced such a combination of exorbitant costs as we To help you understand the high increase cost we are up against, allow me to give you some details: increased drastically. this economy and shortages? partnered with you, we have never exercised this option. face now. This is unprecedented for us and also for the current economy. Between June 2021 and June 2022 our fuel costs have increased by 77% Driver labor and 10.8% increase in Diesel mechanics other factors) During this same time period our labor has increased 8.3% (This consists of a 5.3% increase in Ina addition, our costs to recruit, train and retain our employees have gone up substantially. Our overall parts costs have increased by 20.4% (engine fluid up 19.9%, transmission fluid up 13.4%) Engine oil is up 31.5%, our 5500 PSI hydraulic hoses is up 31.0% Air Filter are up 25.6% Fuel filters are up 9.6% and truck tires are up 5.8% Ina addition to the manufacturing cost increasing we are also impacted by supply chain issues that are making most of these parts scarce, which drives up the cost even: more. We at TDS are being proactive in assuring that we and our partners help limit the adverse effects of the current state of economic affairs as much as possible. Unenthused, but out of necessity we are requesting a 12% rate increase to mitigate and manage current circumstances. Iwill meet with everyone as soon as possible and discuss this request. Then have it on the up coming agenda for your vote and approval of this request. Feel free to reach out to me at any time, butIw will be reaching out to you all. Frankie Bates Frankie Bates To: Subject: Frankie Bates City of Flatonia / One Time Rate Increase. After Approval Begins on 10/1/22 City of Flatonia Council & Mayor, Requesting a onetime 12% Rate Increase: Example: With your approval starting in 10/1/22 an increase of $2.72 making all of 2022, $25.40 After your approvalIwill create the necessary documents to amend the contract. Thank you for your help. Frankie Bates Description Trash, 1X per week w/96 gal cart plus upi to one (1) 30 gal. bag Recycle, EOW w/96 gal cart Bulky, 2xper Extra Cart Commercial Trash, 1X per week W 96/gal cart Recycle, EOW w/96 gal cart Year 1 10/1/2022 10/1/2023 10/1/2024 10/1/2025 10/1/2026 10/1/2027 10/1/2028 year calli in 3 CY per pickup $22.68 $25.40 $26.16 $26.94 $27.75 $28.58 $29.44 $30.32 $12.54 $14.00 $14.42 $14.85 $15.30 $15.76 $16.23 $16.72 $35.60 $40.00 $41.20 $42.44 $43.71 $45.02 $46.37 $47.76 $15.30 $17.00 $17.51 $18.04 $18.58 $19.14 $19.71 $20.30 THIRD. AMENDMENTTO CONTRACT FOR MIMCPAESIDMATECQLETOMADINSRONSINE THIS Amendment is made and entered into on this 1st day of December 2021, by and between the City of Flatonia, Texas (hereinafter called the "City"), and Texas Disposal Systems, Inc. (hereinafter called the "Contractor"). RECITALS: WHEREAS, the City and Contractor entered into a Contract for Municipal Solid Waste and Recycle Collection and Disposal Services effective October 1, 2019. 'Agreement)and amended October1,2019and October 1,2019, AGREEMENTS: Inc consideration ofthese premises, the agreements and amendments made herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractorhereby. amend the Agreement and agree as follows: FROM: TO: ATTACHMENT D ATTACHMENT D-3 CITY/SERVICESAND SPECIALI EVENTS City ofFlatonia 512 City Services: LOCATION City Hall 125 E. Southl Main! St. Recycle 7Acrel Park 111 Garbade Lane New Warehouse 625 W.USHighway 90 Police Department 205 E.South Main St. Recycle RR Observation Deck Refuse 602 W. North Main! St. SERVICE TYPE Refuse #ANDSIZEOF CONTAINER(S) One (1) 96-gallon cart One (1) 96-gallon cart One (1) 2-Yard (YD) container One (1)4-YD container One (1)96-gallon cart One (1)96-gallon cart One (1) 96-gallon carts FREQUENCY One (1) time weekly One (1)time every other week One (1) time weekly One (1) time weekly One (1) time weekly One (1) time every other week One (1) time weekly Refuse Refuse Refuse Water Treatment Plant Refuse 3451 E. IH10 Frontage McWhirter City Park/Pool 1135E. Highway' 90 Softball & Basketball 1135 E.I Highway 90 Oak Hill Cemetery 7001 N. Penn St. Firel Department 216W.North. Main St. Recycle Downtown Trash Cans N. Main St. Downtown Trash Cans S. Main St. Special Events: Three (3) times One (1) time weekly Two (2) times weekly Two (2) times weekly One (1) time every other week One (1) time weekly One (1)1 time weekly One (1)t time weekly week One (1) time weekly One (1) time weekly One (1)2-YD container Two (2)96g gallon carts One (1)4-YD container One (1)6-YD container One (1)96-gallon cart Three (3) 96-gallon carts Two (2) 96-gallon carts Two (2) 96-gallon carts weekly Refuse Refuse Refuse Recycle Refuse Refuse Refuse One(1) timer every other One (1)96-gallon cart Seven (7) City-owned containers Eight (8) City-owned containers #AND SIZE OF CONTAINER(S) One (1)8-VD container One (1)8YDcontainer One (1)40-YD roll off Two (2) 40-YD roll offs Refuse Refuse EVENT Picnic Praha Picnic Czhilispiel FREQUENCY DATE Annual Annual Annual Annual Sacred Heart Catholic Church Spring Sacred Heart Catholic Church Fall Picnic June October August October Two (2) 6-YD containers Requests for new or additional services must be made in writing: and will bej provided to the City at the City's expense.