The City of  Flatenia  TEXAS  CITY OF FLATONIA Council Chambers/City Hall 125E. South Main, Flatonia, Texas February 20, 2023, AT 6:00 pm  REGULAR SCHEDULED CITY COUNCIL MEETING  AGENDA  Opening Agenda  Call to Order Invocation & Pledge Citizens' Participation  Reports  Police Chief Utility Director City Manager  January Activity January Report January Report  Consent Agenda  C1. Consider and take appropriate action on the minutes from the January 10, 2023, C2. Consider and take appropriate action on the financial statements for. January 2023.  meeting.  Deliberation Agenda DA2.1.2023.1  Considerand take appropriate action on adding City Manager, Sonya Bishop and City Secretary, Tamela Louvier, Mayor Dennis Geesaman, Mayor Pro Tem, Catherine Steinhauser and Ginny Sears as signers on the Flatonia  National Bank Accounts.    DA2.1.2023.2  Consider and take appropriate action to approve and sign the Combine Community Action (CCA)agreement. CCA has contracted with Texas Department of Housing and Community Affairs to conduct the  Comprehensive Energy Assistance Program (CEAP).  DA2.1.2023.3  Consider and take appropriate action on increasing the standby pay: for  our Utility Department from $100 to $200.  DA2.1.2023.4  Consider and take appropriate action on the Fourth Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA. Arnim Archives and Museum. Consider and take appropriate action on the appointment of Rosa Velasquez, Sharon Cosson and Elias Flores to serve on the Housing  DA2.1.2023.5  Authority' Slate of Commissioners.  DA2.1.2023.6  Consider and take action on adoptingreafimming: Civil Rights Policies and Procedures, to include the HUD Section 3 presentation, for the TxCDBG Consider and take appropriate action on permits for Muffins and Mufflers Consider and take appropriate action on approving Randy Johnson as the  City of Flatonia Contract CDV21-0342.  DA2.1.2023.7 DA2.1.2023.8  Classic Car Show.  new EDC Committee member.  Executive Session ES11.1.2022.1  As authorized by Texas Government Code Sec. 551.072 (Possible exchange, lease, or value of real estate including the potential change ofownership of  park land; and)  McWhirter Park- Softball Field  ES11.1.2022.2  As authorized by Texas Government Code Sec. 551.071 (Deliberation Regarding pending or contemplated litigation or toseek the advice ofthe City  Attomey including the Flatonia Fire and Rescue Inc. Flatonia Fire and Rescue Inc. Agreement.    Adjournment  I,ther undersigned authority dol hereby certify that thel NoticeofMeeting was posted on thel bulletin board outside the front door ofthe Cityl Hall ofthe CityofFlatonia, Texas, aj place convenient and readily accessiblet to the general public at all times and: said Notice was posted on the following date and time February 17,2023, by 6:00 p.m. and remained so posted continuously for at least  72 hours preceding the scheduled time ofs said meeting.  Tamela Louvier, City Secretary, City of] Flatonia  NOTICE OF ASSISTANCE ATTHE PUBLIC MEETING  EXECUTIVE SESSION STATEMENT The City Council reserves the right to adjourn into  The Flatonia City Hall is wheelçhair accessible. executive session at any time during the course of this Access to the building is available at the primary meeting to discuss any of the matters listed above, as entrance facing Main Street. Persons with disabilities authorized by the Texas Government Code, Section who plan to attend this meeting and who may need 551.071 (Consultations with Attorney), 551.072 auxiliary aids or services such as interpreters for (Deliberations about Real Property), 551.073 persons who are deaf or hearing impaired, readers, or (Deliberations Regarding Gifts and Donations), 551.074 large print are requested to contact the City Secretary's (Personnel Matters), 551.076 (Deliberations Regarding Office at 361-865-3548 or by FAX: 361-865-2817 at Security Devices or Security Audits), 551.086 (Certain least two working days prior to the meeting so that Public-PowerUilities: Competitive Matters) and: 551.087  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the official posting board at the Flatonia City Hall on the following date and time:  By:  Tamela Louvier, City Secretary, City ofFlatonia    TOLICE DEA   FLATONIA POLICE DEPARTMENT 205 E. South Main St. Flatonia, TX: 78941 Office: 361-865-3337 Fax: 361-865-3039  January 2023 Monthly Report  To: From: Subject: Calls for Service:  Flatonia City Council Flatonia Police Department January Monthly Report  There were 423 calls for service for this month. Offense /Incident Report Activity:  On. January 20, 2023, Officer W. Kalina responded to a two-vehicle accident within Flatonia. Upon arrival Officer Kalina immediately began to ensure the wellbeing oft the occupants involved int the collision. Reportedly there were no injuries and Officer Kalina conducted his investigation of the accident. Kalina safely got occupants and the motor vehicles from the On. January 23, 2023, Officer T. Amos conducted at traffic stop for an observed traffic violation. Following contact with the occupants of the vehicle, a probable cause search of the vehicle was conducted. Chief L. Dick and SergeantT.1 Tunis assisted during the search. Officer Amos found one oft the occupants to be in possession of a controlled substance andi in possession ofr marijuana. Thei individual in possession of the controlled substance was arrested and transported to Fayette County Jail. On January 23, 2023, Officer T. Roggenkamp conducted at traffic stop due to a vehicle violation. Officer Roggenkamp contacted the driver oft the vehicle. It was determined that the driver of the vehicle had an active warrant for their arrest. On. January 26, 2023, ChiefL. Dick observed a vehicle with its hazards activated. Chief Dick approached the vehicle and found the occupant of the vehicle to bei in severe distress. The occupant was on the phone with al local 911 operator and Chief Dick was able to communicate an exact location and medical updates to responding EMS. Before EMS: arrived Chief Dick monitored and provided medical attention to thei individual. During the interaction, it was discovered that the driver was actually the subject of a welfare concern that had been reported to another local agency. The welfare concern and current medical situation were both cleared by transport to a medical facility for additional evaluation. On. January 30, 2023, Segreant T. Tunis assisted with a motor vehicle and semi-truck collision. As the first responder on scene, Sgt. Tunis ensured that there were no injuries to the occupants and the vehicle and provided an exact location for responding EMS, Fire Department, and other law enforcement. Sgt. Tunis maintained and managed the scene of the  roadway, allowing traffic to proceed.  Officer Roggenkamp placed thei individual in custody and was transported to Fayette County. Jail.  accident, while also providing traffic control while an investigation was conducted.    On January 17, 2023, OfficerT. Roggenkamp and Chief L. Dick responded to 911 call about a semi-truck driver who was 'hearing voices' while driving the 18-wheeler on Westbound 1-10. The driver was requesting assistance and knew that he was not able to continue driving safely. Fayette County EMS was also dispatched. The driver refused medical transport but agreed that he should not be operating an 18-wheeler. The driver was escorted to a local hotel and Chief Dick spoke to the owner of the trucking company about the situation. The driver stayed in the hotel while his company sent another driver to On. January 26, 2023, Officer T. Roggenkamp responded to an alarm call at al local business in the late hours of the night. Officer Roggenkamp conducted security checks of the building and immediate surrounding areas and observed no sign of entry. However, as Offiçer Roggenkamp continued to search the area near the business, he observed an individual walking from the area. He contacted the individual and found thei individual had an active warrant for their arrest. A: search oft the person was conducted, and at firearm was found. After further identifying the person, they were found to be a previously convicted felon. Thei individual was taken into custody for Unlawful Possession ofa a Firearm by a Felon and the warrant and On four separate occasions during the month of January, the Flatonia Police Department responded to reports of runaway juveniles. Responding officers included ChiefL. Dick, Sergeant T. Tunis, Officer W. Kalina, and Officer T. Amos. Fayette County! Sheriff's Office requested assistance from the Flatonia Police Department due to the potential risk to the juveniles' safety and our proximity to the location oft thei incidents. On all occasions, thej juveniles were located and safely returned. As the month of January comes to a close, the Flatonia Police Department has experienced as significant increase in both Incident and Offense Reports. In the month of January 2023, 26 incident and offense reports were taken by officers. In 2022, we did not reach this number until late-March. Incident and Offense Reports are events, such as criminal offenses, which are  get him and the truck safely home.  transported to Fayette County. Jail.  more significant than at typical Call for Service.  NO FURTHER DETAILED INFORMATION IS PUBLISHED DUE TO ON GOING INVESTIGATION OF CASES.  Arrests and Pending Charges  There were five (5) direct custody arrests for the month of January.  Traffic Contacts: 167  All Flatonia Police Officers, including command. staff, have conducted traffic control throughout the city and specifically in the areas of town that complaints have been received related to speeding and stop sign violations. Flatonia officerswill continue to conduct stationary and mobile radar and observe traffic at intersections to address thet traffic concerns.  In-Service Training:  ChiefL. Dick received training from Fayette County EMS. The training focused on the operation and functions of new cardiac monitors that are being adopted by Fayette County EMS. The new monitors incorporate several new features, and this training will allow Chief Dick to be more familiar with the new equipment to better assist EMS and the citizens of Flatonia Officer T. Amos received certification as a Field Training Officer. This 24-hour course teaches the offiçer the history and purpose of field training programs, training practices and techniques, counseling, the evaluation process throughout the field training process, and thei importance of documentation. Other aspects of the course included training in instructional techniques, coaching and evaluation, remedial training and record keeping. This will allow Officer Amos to utilize her  during medical emergencies.  knowledge and experience to train new officers.    OfficerT. Lynn completed the course Interdiction; for the Protection of Children. This two-day course is designed to make officers aware of the variety ofresources that are available to assist children who may be missing, exploited, or at risk. During this course Officer T. Lynn alsol learned to identify behavioral patterns of victims and suspects, articulate and support findings with research and studies, and the course of action necessary during an investigation or incident. Officer W. Kalina completed Anti-Bias Training, which focuses on teaching officers toi identify, and thereby avoid, any personal bias(es) they may have, whether they are aware oft the bias or not. This type of training is vital to the fair and Flatonia Police Department officers continuously strive to participate in different training provided every month. Continuous training is vital because of thei influence it has on the officer's everyday performance andi for professional development.  consistent delivery of police service in every situation.    January TYPE Agency Assist Accidents Alarm Calls Animal Complaints Citizen Assist Civil Matter Close Patrol Funeral Escort Ministerial Voucher Motorist Assist Noise Complaint Open Door School Patrol/Security 51 Suspicious Vehicle Suspicious Person Traffic Hazard Transient Call Walk In Disturbance Welfare Check Traffic Stops Incident Reports Offense Reports Follow Ups Scam Traffic Control Other TOTAL  # 19 4 3 3 8 1 54 2 2 6 0 3 5 8 5 1 4 3 0 167 14 11 2 1 25 21 423  Flatonia Police Department    January 2023  Utility Director Activity Report  1/3  Take down Christmas lights Take water sample to the labi in Bastrop  1/4 1/5  Vehicle maintenance Vehicle maintenance Haul scrapi iron Haul scrapi iron Vehicle maintenance  1/6  Replace high pressure valve on sewer, jet machine  1/8 1/9 1/10  Found leaking check valve ini flowline of well #10. Shut down well Replace check valve ini flow line of well #10. Put well back on line  Water samples taken by TCEQ: sample contractor Set pole & upgrade service to residence on Penn St. Haul 2 loads of ball field dirt from Austin Dig up water leak by Legion field  1/11  1/12  Unload big transformer for Shell charging station Finish water leak @ Legion field Meet TWDB @ well #10 Repair water leak on Old Hallettsville Rd Touch up walking trails @ McWhirter & 7acre    1/13 1/17 1/18  Read meters Read meters  Water leak on Old Hallettsville Rd Water leak on cross country line behind Well #9  1/19  Remove fallen trees in 7 acre park Sewer blockage on E.5thSt Patch N. Converse @ IH 101 frontage rd  After hours call out to power outage on Whistleville Rd. (squirrel)  1/20  Haul load of infield dirt from Austin Set pole for new construction on Garbade Lane Power outage on Whistleville Rd (different customer)  1/23  Interview prospective employee Start on end ofy year water reports Meet with LCRA for LCRA: steps up  1/24  Meter re-reads New employee orientation  1/25  Meet with TXDOT sidewalk contractor Trim electrical ROWS  Repair hydrant on NLa Grange @ 11th (hit by vehicle)  1/26  Repair leaki in 2" PVC on Faires @ 15t Tree trimming' WO's Trim electrical ROW's  1/27  Clean up around McWhirter park gazebo    1/28 1/29 1/30 1/31  Call out for sewer blockage on SConverse. Found to be customer sidei issue Call to pick up 2 dogs running on Hwy 95 near 5th. Returned to owner. Unload new reclosers to replace damaged set on Hwy 90 @ Cedar  Sewer blockage on! 5th @ Penn Power outage on Hwy 90W, bad transformer Sewer blockage on Hwy 90E        City Manager's Report To: Mayor Geesaman & City Council CC: Staff From: Sonya Bishop, City Manager Date: 2-20-2023 Re: Monthly City Manager's Report  Mayor and Council, Planning and Zoning:  a. There was a P& Z meeting held on Monday, January 9, 2023. The board elected to move forward on re-zoning property bounded by Walnut street and 11h street from R1  to R2.  2. Economic Development:  a. EDC had a meeting February 16, 2023 a. Consider and take action on budget amendments b. Bids for restrooms at 7-acre park Nominations new board members  d. Elected to give al BIP grant to Henry K'si in the amount of$4,863.41  Code Enforcement:  a. Letters were mailed out to several properties for violations. We continue to observe and mail out letters. We successfully got two vehicles moved, yards mowed and one structure  removed Road Construction: Utility Projects:  1. TxDOT has began the sidewalk project on HWY 609  a. No reçent updates Parks and Pool:    a. The LCRA grant will be renovating the Gazebo at McWhirter Park. The city had the handicap ramp fixed. The wood was rotten and the handrails werel hazardous for citizens.  Administration:  a. The financials are still being worked on. Ihave been emailing with the auditors and once again we. have come to a standstill. Iam praying tol have good news soon! b. Someone contacted me about the old general dollar building. She is hoping to move her cheer and fitness center to this location. She was inquiring about the grants from EDC. Ihave been receiving more emails and calls about loose dogs. We currently ask citizens to contact PD after hours and City Hall during normal business hours. I spoke to the landowners and was told they do not own the houses; they are owned by a different d. There have been some disagreements among business owners, citizens, and chamber. I asked to contact me please only when it involves me directly or the city. City staffor council should not be involved in disputes that are not related to the city business. It is  landlord. We are working on these issues.  important to remain neutral and support ALL citizens ofFlatonia.  Financial Report:  a. The auditors have not finalized the 2019 audit. alot ofe entries without any backup.  b. We are working towards cleaning up the 2020 fiscal year. Once again, we have identified Tabatha has found many discrepancies in the bank reconciliation from 2019-2020. We  are continuing to dissect the financials and fixing what we can.  This concludes the City Manager Report for submission at the February 20, 2023, City Council  meeting.    FLATONIA  Minutes Flatonia City Council Regular Meeting January 10, 2023  Present:  Mayor Mayor Pro Tem Councilpersons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  Absent:  City Manager City Secretary Police Chief Utility Director  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Lee Dick, Police Chief Jack Pavlas, Utility Director  Opening Agenda  Call to Order  Mayor Geesaman called the meeting to order at 6:00 pm.  Invocation & Pledge Mayor Geesaman led the invocation and pledges. Citizens' Participation There wasi no citizen participation.  Reports  Police Chief Utility Director City Manager Consent Agenda  November & December Activity - Presented the Racial November & December Monthly Report November & December Report  Profiling Report    CI. Council person Eversole approved the minutes from the November 2022, meeting. Council person Sears seconded the motion. None opposed. Motion carried. C2. Council person Eversole approved the financial statements for November & December 2022. Council person Sears seconded the motion. None opposed. Motion  carried.  Public Hearing opened at 6:42 pm  PH1.2023.1 Public Hearing on request from Travis and Erin Seale for a variance on property  located at, 523 E. North Main St, Flatonia, Tx 78941. The property is identified with Fayette County Appraisal District as PID #27849. The request is to seek relief of the required property setback of an existing structure they will rebuild in the  same location.  Public Hearing closed at 6:43 pm Deliberation Agenda DAI.1.2023.1  Mayor Pro Tem Steinhauser made a motion to approve the renewal oft the contract with Sign Ad and HOT funds to continue to be used to pay for the billboard and have the City Secretary check into the JGI Billboards and get estimate on a new Billboard. Council person Sears seconded the  motion. None opposed. Motion carried.  DA1.1.2023.2  Council person Sears made a motion to approve Ordinance 2022.12.1 An Ordinance amending Ordinance NO. 2019.9.1 relating to appropriations made for the support of the City of Flatonia Texas for the fiscal year beginning October 2021 and ended September 2022 which includes all funds for end of year budget adjustments. Mayor Pro Tem Steinhauser seconded the motion. None opposed. Motion carried.  DAI.1.2023.3  Mayor Pro Tem Steinhauser made a motion to approve the request from Travis and Erin Seale for a variance on property located at, 523 E. North Main St, Flatonia, Tx 78941. Thej property isi identified with Fayette County Appraisal District as PID #27849. The request is to seek relief of the required property setback of an existing structure they will rebuild in the same location. Council person Sears seconded the motion. None  opposed.  Executive Session postponed until the February 2023, meeting.    Adjournment  Mayor Pro Tem Steinhauser called the meeting adjourned at 7:04 pm. Council person  Eversole seconded the motion. None opposed. Motion carried.  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