The City of  Flatonia  TEXAS  CITY OF FLATONIA Council Chambers/City Hall 125 E. South Main, Flatonia, Texas April 12, 2022, AT 6:00 pm  REGULAR SCHEDULED CITY COUNCIL MEETING  AGENDA  Opening Agenda  Call to Order Invocation & Pledge Citizens' Participation  Presentations None Reports  Police Chief Utility Director City Managers  February 2022 Activity February Activity Updates EDC Parks and Recreation Audit  Consent Agenda  CI. Consider and take appropriate action on the minutes from the February 8, 2022, C2. Consider and take appropriate action on approving financial reports for March2022.  Regular meeting.  Public Hearing PHI1.4-2022.1  Public Hearing on the request from Elizabeth Muguira fora variance toa allow asetback oft the front yard from 25 feet to 20: feet. Thej property isl located at, 116E.6"St., Flatonia, Tx 78941. The property isi identified with the Fayette  County Appraisal District as PID 46264.    Deliberation Agenda DA4.1-2022.1  Consider and take appropriate action on the request from Elizabeth Muguira for a variance to allow a setback oft the front yard from 25 feet to 20: feet on the property she owns: PID 46264, addressed with the Fayette County Consider and take appropriate action on changing city halll hoursofoperation to Monday-Thursday 7:00 AM- 6:00 PM closed 12:00 PM-1:00 PM for Consider: and take appropriate action setting June 6,2 2022, as opening day for Consider and take appropriate action on landscaping city hall and the park Consider and take appropriate actions for the Parks Committee:  Appraisal District as 116E E. 6ths St., Flatonia, Tx 78941.  DA4.1-2022.2  lunch.  DA4.1-2022.3 DA4.1-2022.4 DA4.1-2022.5  the swimming pool. house.  Reappointment of Valerie Targac with Term expiring: 04/2024 Appointment of Stephanie Brazill and Chris Swenning with terms Appointment ofJyl Stavinoha with term expiring 04/2023. Consider andi take appropriate action on changing the May 10,2022, council Approve ISt Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects and EA. Arim Archives Consider and take appropriate action on approval of the Flatonia TxDOT Consider and take appropriate action on budget amendment for $21,000.00 for the Flatonia TxDOT Construction HWY 90 Small Business Grant for businesses whom continue to suffer financial fallout by the construction on  expiring 04/2024  DA4.1-2022.6 DA41.2022.7  meeting to May 24, 2022.  and Museum.  DA41.2022.8 DA41.2022.9  Construction HWY 90 Small Business Grant.  Highway 90.  Adjournment    I,t the undersigned authority dol hereby certify that thel Notice ofMeeting was posted ont the bulletin board outside the front door oft the City Hall ofthe City ofFlatonia, Texas, aj place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: April 8, 2022 by 5:00 p.m. and remained sO posted continuously for at least 72  hours preceding the scheduled time of said meeting.  Sonya Bishop, MBA, City Manager, City of Flatonia  NOTICE OF ASSISTANCE ATTHE PUBLIC MEETING  EXECUTIVE SESSION STATEMENT The City Council reserves the right to adjourn into  The Flatonia City Hall is wheelchair accessible. executive session at any time during the course of this Access to the building is available at the primary meeting to discuss any of the matters listed above, as entrance facing Main Street. Persons with disabilities authorized by the Texas Government Code, Section who plan to attend this meeting and who may need 551.071 (Consultations with Attorney), 551.072 auxiliary aids or serviçes such as interpreters for (Deliberations about Real Property), 551.073 persons who are deaf or hearing impaired, readers, or (Deliberations Regarding Gifts and Donations), 551.074 large print are requested to contact the City Secretary's (Personnel Matters), 551.076 (Deliberations Regarding Office at 361-865-3548 or by FAX: 361-865-2817 at Security Devices or Security Audits), 551.086 (Certain least two working days prior to the meeting sO that Public Power Utilities: Competitive! Matters) and 551.087  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the official posting board at the Flatonia City Hall on the following date and time:  By:  Sonya Bishop, MBA City Manager, City of Flatonia    POLICEI p  FLATONIA POLICE DEPARTMENT 205 E. South Main St. Flatonia, TX 78941 Office: 361-865-3337 Fax: 361-865-3039  March Monthly Report  To: From: Subject: Calls for Service:  Flatonia City Council Flatonia Police Department March Monthly Report  There were 278 calls for service for this month. Offense /Incident Report Activity:  On March 13, 2022, Chief L. Dick assisted Fayette County Sheriff's Office Deputies with ai family disturbance reported to be physical. Chief Dick was first to arrive on-scene and separated the subjects, determined the dispute was only verbal, Onl March 26, 2022, Chief L. Dick was dispatched to the Best Western Plus reference criminal mischief. Chief Dick observed: a vehicle that had been vandalized. Chief Dick contacted the owner and gathered all pertinent information. Chief Dick then assisted the owner with obtaining the necessary repairs to the vehicle, including obtaining a replacement On March 1, 2022, Sgt D. Taylor and Sgt T.Tunis assisted Fayette County Sheriff's office with a vehicle fire. While assisting a vehicle disregarded the emergency vehicles and entered the lane of traffic Sgt Tunis, Deputy Ulbig, anda Flatonia Fire Fighter were in, causing them to have to dive out of the way to not get struck by the vehicle. Sgt Taylorand Deputy Ulbig caught upi toi the vehicle and initiated at traffic stop. Sgt Taylor arrested the driver for DWI. On March 2, 2022, Sgt Tunis attempted to stop a vehicle for numerous violations. The vehicle refused to stop until it entered a ditch in front ofa al local residence. The driver fled the vehicle on foot and attempted to enter the residence. Sgt Tunis was able to apprehend the subject and transported him to jailf for felony evading arrest or detention. On March 27, 2022, Sgt Tunis stopped a vehicle for a traffic violation. The driver stopped ina at traffic lane at a stop sign andi failed to comply withi instructions to pull to the side oft the roadway. Sgt Tunis removed the driver from the vehicle and detained him. A probable cause search of the vehicle revealed the driver wasi inj possession of a controlled substance and drug paraphernalia. The driver was arrested for the felony possession ofa a controlied substance.  and issued a criminal trespass warning to one of the parties.  tire.    On March 9, 2022, Officer Roggenkamp was dispatched to help locate a subject who had run away from the Gonzales County Sheriff's Office, who had an Emergency Detention Order on the subject. Officer Roggenkamp located the subject On March 15, 2022, Officer T. Roggenkamp stopped a vehicle for at traffic violation and as he approached the driver, Officer Roggenkamp detected a strong odor ofr marijuana coming fromi inside the vehicle. A probable cause search was conducted, and Officer Roggenkamp located numerous containers that held marijuana and paraphernalia used to smoke the marijuana. The driver was issued a summons for the possession ofr marijuana charge and al PODP citation for the  and returned him to Gonzales County Sheriff's Office.  paraphernalia.  NOI FURTHER DETAILED INFORMATION IS PUBLISHED DUE TO ON GOING INVESTIGATION OF CASES.  Arrests and Pending Charges  There were three (3) direct custody arrests for the month of March. One (1) DWI, one (1) felony evading, and one (1)  possession of a controlled substance. Traffic Contacts: 72  All Flatonia Police Officers, including command staff, have conducted traffic control throughout the city and specifically in the areas oft town where complaints of speeders have been received. Flatonia officers will continue to conduct  stationary and mobile radar to alleviate the traffic concerns.  In-Service Training:  Flatonia Police Department officers continuously strive to participate in different training provided every month. Continuous training is vitall because of the influence it has on the officer's everyday performance and for professional development. This month, Officer Roggenkamp successfully completed FTO Training and began a solo-patrol shift. Officer Roggenkamp also attended the ALERRT Active. Attack Integrated Response Course. Sgt. Tunis completed both the Dealing with Deaf and Hearing-lmpaired Drivers and Canine Encounters courses. Chief Dick completed his duties as a Field Training Officer and took Ethics Training that is required to maintain his Certified Fraud Examiner certification.    MARCH TYPE Agency Assist Accidents Alarm Calls Animal Complaints Citizens Assist Civil Matter Close Patrol Funeral Escort Ministerial Voucher Motorist Assist Noise Complaint Open Door School Walk Through/Patrol Suspicious Vehicle Suspicious Person Traffic Hazard Transient Call Walk In Disturbance Welfare Check Traffic Stops Public Intoxication Scam Call Follow Ups Other Traffic Control Smoke TOTAL  # 17 4 0 1 6 2 98 0 1 5 3 2 34 5 1 2 0 2 6 1 72 0 1 4 8 3 0 278  Flatonia Police Department 4/01/2022    March 2022  Utility Director Activity Report  3/1  Replace woodpecker damaged crossarm on Klekar Gin Rdi in Engle Pour new base for led lighting to replace existing lighting @ Tower3 Touch up excavation across fairways 8 &9att the golf course Replace blown arrester and cutout on W 7thSt.  3/2  Clearing ROW on Old Waelder Rd Work on lights @ Tower3  3/3  Repair water leak on W 6thSt. Replace broken flush valve Work on lights @ tower3  3/4  Sewer blockage on Hwy 90 E between Pecan & Mesquite. Apparent pipe collapse Cut limbs off roofs @ Legion Hall by the ball field, haul spoil from improvements  3/7 3/8  Work on lights @ old jail  Check electrical meter issues @ Mid Tex Pick up Ford dump truck in LG Meet with CM, CS, & Befco Work on lights @ old jail  Check water heater & drain issues at the Post Office  3/10  Replace pole for street light in 600 block on North Main Rework 800' electric line near Mid Tex Minerals    Replace bad section of pipe in thes sewer lateral ofa al house in the 500 block of North  Main 3/11 3/14  Rod out sewer line behind Headline  Read meters Meet with EDC Read meters Cover hand dug well on E. Eleventh Meet with TWDB Replace starter on 2000F-350  3/15  3/16  Scribe pavement on Hwy 90 between Mesquite & Pecan for upcoming sewer line  replacement  Assist Funeral home @ Oak Hill & Mausoleum Sewer tap for residence off E. 3rdSt. Hook up new electric service off Hwy 95 N Fill out WW survey for Homeland Security  3/17  Scribe pavement on Hwy 90 Finish sewer tap off E. 3rd  Run electrical conduit for residence Hwy @ 95&3d Sewer and water taps for residence @ Hwy 95&3rd  3/18 3/21 3/22 3/23  Prepi for TCEQ water inspection  Replace section of ductile iron pipe through box culverts on Hwy 90 near Mesquite  Replace bad section of pipe into manhole on 90 @ Mesquite    Meet with clock repairman in the parking lot  Haul portable generator to R&Bi in La Grange, wouldn'tstart  3/24  Prep for TCEQ water inspection TCEQ water inspection Build pad for transformer 3rd @95 Hang signs @ RR photo pavilion  Disconnect electrical service for upgrade, re-connect Take clocks out of fixture, take to Mouiton for repair  3/25  Replace wire from scoreboard to controller at the softballi field Set out electrical panel for Independence Relay  3/28  Rod out sewer pond crossovers Clearing ROW on Old Waelder Rd. Clearing ROW on Mulberry St  Pull in wire, terminate, set padmount transformer 3rd &95  3/29 3/30  Clearing ROW on Old Waelder Rd  Pack rolloff to prepare for spring cleanup Prep mosquito fogger for spring  3/31  Prep for electric line maintenance near Nikel Mica Rd Repair water leak @ the sewer plant Pick up portable generator @ R&B(h has to go to dealer rep) Drop off Sterling dump truck @ R& B, has bad air leak(s) Remove electriçal box from city hall (set for Independence Run) Pre-midnight call out for power out on E. South Main & part of S La Grange (truck hit pole causing lines to slap together. Truck gone, no damage, replace fuse)    City Manager's Report  To: Mayor & City Council CC: Staff From: Sonya Bishop, City Manager Date: 4/12/2022 Re: Monthly City Manager's Report  Mayor and Council, 1. Planning and Zoning  Met on April 4, 2022, the following was discussed: b. Renewal of4 4 expiring Commission seats (Public hearings April 4th and April 12+h.)  a. 5ft variance on a front yard setback. The P and Z denied the request 4 to 2 vote  2. Parks Update  a, The Parks Committee met on March 23, 2022, the committee discussed each park and the  needs.  Softball fields work to be done by EDC Roofover concession stand Roofover dressing rooms Roofover pool b.Completed projects:  The splashpad work is completed Fences at softball fields  The Rotary Club finished the pool storage shed construction. d. Discussion about future projects and budget request included:  Six pieces ofexercise equipment with one being ADA compliant ($18,500) ADA ramp near gazebo at Central Park Re-deck the bridge across creek at the Rail Park ($3,500.00) Add a swing and slide to the Flato Park Add trail lights to 7. Acre Park ($20,000.00) Kate Horn resigned her position effective immediately members are sworm in and new officers are elected.  Resigned positions  Brad Cosson resigned his position effective after the next meeting when the new  1    April 5, 2022  g. Kate Horn made a motion to appoint Stephanie Brazill and Chris Swenning a 2nd was made by  Ginny Sears, and all was in favor.  3. Economic Development  EDCI had their monthly meeting on March 17, 2022, to whereas the following was discussed: b.I Discussion having a grant in place to help businesses effected by the HWY 90 construction. Still working on the contract and fine print. (Special called meeting April 7, 2022)  a. A$ $2,00.00 Façade Grant was issued to DBA Hair Affair.  Projects:  Streetlight updates. Street striping South Main Street. Restrooms 7 Acre Park. Ballpark exit driveway  Sidewalk extensions at the railroad crossings on the west side of Market Street, east and Conversion ofwastewater treatment facility to mechanical plant. Grant submitted CBDG  west sides of Penn Street-West of Penn Street. Informational and Directional signs.  Mitigation GLO.  Nikel-Mica waterline extension to finish looping the system. Water main on Jares Lane and 1-10 frontage back to FM609. New back-up generator for the Wastewater plant Community business needs survey Zip code survey and analysis  4. Code Enforcement  a. Iemailed the lawyers a sample letter and asked ifas City Manager would I be able to send these b. Reviewing ordinances and discussing them with code enforcement officers in surrounding areas for their expertise. Thus far I have not made a lot of progress but will continue to work  letters to homeowners.  towards getting the city in a better position with code.  5. Listo ofUtility Projects Upcoming a. Emergency Operational Plant b. Repairing scoreboard wiring Street repairs d. Getting caught up on extensions a. Working on records retention positions are out, Ifill in.  6. Other  b. Cleaning City Hall and decorating to a more appealing environment to our citizens. The office staff has been short every week with one sometimes two people out. When those  TXDOT  2    April 5, 2022  Ihave been working with TXDOT to get the signage and trying to find solutions for the many challenges. Dennis Gassmann has also been in contact trying to get resolutions.  7. Financial Report  a. We are through 50% ofo our fiscal year and the revenue numbers are lower than expected. Taxes collected are at 27.26%. The budgeted tax revenue was $1,465,747.00 and we have collected thus far $I,066,155.62. There is no reason to be alarmed, howeverI will continue to monitor the situation. We are trying to cut cost and decrease our expenditures. Working on creating a capital improvement plan for all funds and departments.  b. Worked with chiefon rebuilding the department.  REVENUE SUMMARY Account Name TAXES LICENSES & PERMITS INTERGOVERNMENTAL REV CHARGES FOR SERVICE FINES & FORFEITURES INVESTMENT INCOME MISCELLANEOUS REVENUE OTHER FINANCING SOURCES TOTAL REVENUE EXPENDITURE SUMMARY Streets Parks Administration Police Executive Code Enforcement Municipal Court Fire Department 2020 Audit Update:  Annual Budget 18,400.00 25,345.00 472,150.00 19,625.00 1,000.00  Current Period  YTD Actual  %of budget  1,465,747.00 10,245.70 399,591.38 27.26% 1,066,155.62  762 7,807.99 42.43%  10,592.01 25,345.00 16,544.22 920.97 23,838.92  0  0  0.00%  403.41 180,607.66 38.25% 291,542.34 0 3,080.78 15.70% 79.03  0  7.90%  40,829.00 2,304.64 100,090.08 41.61%  71,058.00  447.02 110,716.45 155.81% -39,658.45  2,114,154.00 14,162.77 718,873.37 3400.00% 1,395,280.63  118,031.00 5,633.70 30,554.16 25.89% 155,034.00 13,790.47 51,074.35 32.94% 103,959.65 676,820.00 47,876.62 334,673.59 49.45% 342,146.41 909,459.00 55,758.93 349,001.96 38.37% 560,457.04 186,549.00 1,710.57 51,594.19 27.66% 134,954.81  87,476.84  33,494.00 33,867.00  807.25 6,776.77 20.23% 26,717.23 520.62 9,697.80 28.63%  24,169.20  TOTAL EXPENDITURES 2,113,254.00 126,098.16 833,372.82 3944.00% 1,279,881.18  Monday, March 24, 2022, at 4:001 PM, Ms. Jamie Notz çalled the office and spoke to Tammy and I.MsNotz explained that one of their auditors resigned his position, leaving them short-staffed. Several employees had been out due to Covid. They also lost employees from their tax department. They continue tol be short-staffed: and having al hard time hiring anyone. She further explained that all audits willl be on hold until April 18, the tax cut-off date.. Additionally, in the discussion, she mentioned: several areas of concern. The pooled cashi is off balance (when/first  3    April 5, 2022  got here, I mentioned this to the council). She said they were given a set of financials by Sara Novo that were not completed. Sara then gave them a 2nd set of financials with different numbers and incomplete. The auditors contacted thei interim city manager, and he sent over another set of financial statements; however, the pooled cash was still offt by approximately $152,396.15, and the transfer due to due from accounts was $175,000.00 off, which will require them toi investigate further to find thei issues. Itold Ms. Notz of my findings and gave her line item numbers to look at During the conversation, Ms. Notz stated she did not believe the former city manager had the financial expertise to do the books that along with the lack ofIncode knowledge led to the Mrs. Notz said she would adjust her rates tol help the city as she is paid higher than the audit managers that usually do our audits. Shei ist taking on the task of trying to get everything balanced The goal is top present the audit at the city council meeting at the May meeting. They are  to find the discrepancy.  challenges we are now facing.  and cleaned.  approximately 75% complete.  Citizen Complaints and Concerns:  Received phone calls and emails from several concerned citizens with multiple complaints and a. Lack of signage telling customers of local businesses where to park during the construction. d. The city has limited businesses and concerned the city is doing nothing to bring in more e. The city has progressively dwindled down and seems to continue in a downward motion. Concerns the city promotes an event with events that does not benefit the city or the citizens Concerns that the same committee members, and council members serve on the same boards. Concerns the same people sitting on the cemetery association are the same people sitting on the  concerns:  b. Lack ofswimming lessons and pool openings. Lack of support from the city to local businesses.  businesses.  There are no plaçes to shop and very limited places to eat. of Flatonia example the citizen used was Czilispiel. h. Concerns with EDC and Chamber of Commerce.  cemetery endowment committee. Concerns with TxDot Citizen Praises and Positive Notes:  Concerns that council members owning businesses being on the EDC board.  Ihad a citizen come to the office to tell me how good ofaj job Jack Pavalas did in helping her with a A citizen called to tell me that she is very thankful for the office staff and Tammy Louvier was very  sewer issue. She was very thankful the crew was able to fix the issues.  helpful.  4    April 5, 2022  A citizen stopped me at the General Dollar store to thank me for taking time to come out to look at the issue on their street and commented it is nice having someone here that cares about the citizens.  City Manager Note:  Iam proud to be part oft this community and I am trying to make a positive impact on the City of Flatonia. Irealize there are some folks that are not happy with me as Imust make decisions that are in the best interest of most citizens, employees, and council. Sometimes those decisions are difficult, and I The council, employees and Ihave a lot of work ahead of us and soon we will be starting with budget  hate disappointing anyone, however: it is part oft this job.  workshops. Iask council members to be able to answer the following questions: 1. What are your goals for the city in I year 5 years and 10 years? 2. What do you feel is the priority for the city? 3. Where the money comes from and where it goes?  Prior to me being hiredIhad explained I had al huge family trip Mayor  This concludes the City Manager Report for submission at the April 12, 2022, City Council meeting.  5    Flatonia! Special Projects P.O. Box" 14 Flatonia, Texas 79841  4/4/2022  Beginning Balance 10,910.64  January thru March, 2022 Re: First Quarter Total Income Expenses  Income 3,750.00 3,750.00  HOTF Funds  Description Mowing/Cleaning: Utilities/ December January February Contract Labor Shirts for Exhibits Membership Ad Signs for Rail Pavillion and Museum  Rubin Cedallos City of Flatonia Dennis Olsovsky Mark Eversole Flatonia Chamber Flatonia Argus O'Quinn Sign  -95.00 -197.23 -342.63 -471.76 -800.00 -60.00 -54.72 -50.00 -35.70 -750.00 2,857.04  Mary. Joe Guynes, LLC Preparation 1099  Total Expenses Endng Balance  11,803.60    Minutes Flatonia City Council Regular Meeting February 8, 2022  Present:  Mayor Pro Tem Councilpersons  Catherine Steinhauser Mark Eversole Dennis Geesaman Ginny Sears Allen Kocian  City Staff  Sonya, Bishop, City Manager Jack Pavlas, Utility Director Lee Dick, Police Chief  Cheryl Sedlar, Building Permits/Customer Service. Administrator City Attorney, The Knight Law Firm, Barbara Boulware-Wells  Mayor Pro Tem Catherine Steinhauser called the Regular Meeting to order at 6:00 p.m. The invocation was given by Councilmember Dennis Geesaman. Councimember Geesaman led  the pledges to the American and Texas flags.  Citizen's Participation  Citizen Annie Pryor addressed the Council on issues with parking in front ofbusinesses, Citizen Randy Johnson addressed the Council on delays with the Hwy 90 project and lack  on Main Street. ofd detour signs.  Reports  Police Department Activity Report Utility Department Activity Report City Manager's Report  ChiefDick crime in general has increased in the Utility Director Pavlas did not have anything to add City Manager Sonya Bishop discussed the update on the 2020 audit and completed set up oft the fund accounts in our software. Update on the search for Code Compliance Officer.  area. to the report.  Financial Report Presentation  Financial Reports    ChiefLee Dick to present the yearly Racial Profiling report to council.  Consent Agenda  CI. Councilmember Geesaman moved to approve the minutes from special called meetings October 26, 2021, and November 4, 2021. Councilmember Eversole C2. Councilmember Geesaman moved to approve the 4th Quarter 2021 Hotel/Motel (HOT) Tax funding reports from the Flatonia Chamber of Commerce, Special Projects (Rail Park), and Arnim Museum. Councilmembers Sears and Eversole abstain. Councilmember Kocian seconded the motion. None opposed. Motion  seconded the motion. None opposed. Motion carried.  carried.  Deliberation Agenda DA2.1-2022.1  Councilmember Sears made the motion to approve Knight Law Firm LLP as city attorney. Councilmember Geesaman seconded the motion. None Councilmember Geesaman made the motion to approve the Resolution 2022-01-02, naming City Manager as the authorized official for the CV Coronavirus Emergency Supplemental Funding Program Grant. Councilmember Sears seconded the motion. None opposed. Motion carried. Councilmember Sears made the motion to approve the Resolution 2022-01- 03, naming the City Manager as the authorized official for the Patrol Vehicle Grant. Councilmember Kocian seconded the motion. None Councilmember Geesaman approved Goldman, Hunt & Notz L.L.P. to conduct the 2021-year end audit. Councilmember Kocian seçonded the Consider and take appropriate action on the city not reporting an election to the Comptroller that would implement a Type B EDC Sales Tax in the city. Knight Law Firm LLP, city attorney will be taking care oft the reporting in Councilmember Sears moved to make the City Secretary the Records Management Officer for the City of Flatonia, and for the city to follow the records management program under the local governments act LGRA. Councilmember Kocian seconded the motion. None opposed. Motion Councilmember Sears moved to accept the gift ofs striping S. Main St by the  opposed. Motion carried.  DA2.1-2022.2  DA2.1-2022.3  opposed. Motion carried.  DA2.1-2022.4  motion. None opposed. Motion carried.  DA2.1-2022.5  the future. No action taken.  DA2.1-2022.6  carried.  DA2.1-2022.7    EDC. Councilmember Eversole seconded the motion. None opposed. Councilmember Geesaman made a motion for the City Manager to create a position for an Administrative Assistant for the police department. Councilmember Sears seconded the motion. None opposed. Motion carried. Councilmember Geesaman moved to appoint Tamela Louvier as the new City Secretary. Councilmember Kocian seconded the motion. None Councilmember Geesaman approved the purchase ofthe Lexipol LE Policy subscription for the police department. Councilmember Sears seconded the  Motion carried.  DA2.1-2022.8  DA2.1-2022.9  opposed. Motion carried.  DA2.1-2022.10  motion. None opposed. Motion carried.  Adjournment  Councilmember Kocian made a motion to adjourn the meeting at 8:10 p.m. Councilmember Eversole seconded the motion. None opposed. Motion  carried.  Signed  Catherine Steinhauser Mayor Pro Tem  Attest  Cheryl Sedlar Administration    -  H -  .  2 2  - H  8     3  b  Q 7  -   3  NQ H 2 UA 2 C  (D H    000006    22  9999 :a5Bs    -  Ehll    - - - E  mT 9  - - II -    -  - - : 380 - - : : e  :  : -  :  de    88  -  -   -    :a  IIN  - m0nOO &  I11 -    EE 33 E  -  0n 3  ILEI  :    92   -  m e  -  -    6oe 555 FESEE  *  - IIII  O  1IIE11         000  8888  9900 88881    000006  -  9990 8888    998 :  0000-6  d0  888881    55 e a a5  0000N o  880  88888    -  5  S  N N B    88e            0888                :  p    8  3    00                    80 #TN  10  : E8        85  8538                :            RE                        5s  0 5S  B                                8888   BaS:  loeie 888        00    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.1 Consider and take appropriate action the request from Elizabeth  Muguira for a variance to allow a setback oft the front yard from 25 feet to 20 feet on the property show owns: PID 46264, addressed with the Fayette County Appraisal District as 116E. 6th Street, Flatonia, TX  78941.  Summary:  Advice from the Zoning committee and citizens surrounding residents.  Option(s):  Imove to make the motion approve variance to allow a setback of the front yard from 25 feet to 20 feet on the property show owns: PID 46264, addressed with the Fayette County Appraisal District as 1161 E. 6th Street, Flatonia, TX 78941. Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose ofa a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    City of Flatonia Zoning Review Request Form  Request for Zoning Change ($100.00 Application fee) Request for Variance ($100.00 Application fee) Request for Conditional Use Permit ($100.00 Application fee) Other-explain below (Application fee $  Date_  2/AK2  Receipt #  Name ofProperty Owner_ Elizabeth Mugura  Physical address ofproperty affected_ (Lle Ehst, FatmiaTK78AH Requested change. Deceay ft of house Set buck  Appraisal District Property ID# 46264  ZomepesdeHal  pon 2544 +o 20f.  Mailing address of property owner Ro.Box 634  Matonia, TX78941  Contact phone number of property owner  3kl- 866-3663  Email address_ emuquira @ hghail.con Check all ofthe items for documentation you are providing for your hearing:  Map(s) Survey o Photograph(s) - lot /o Plans/blueprint pitaine PowerPoint presentation Other Additional information may be necessary,  Signature of Property Owner REQUEST IS APPROVED  FOR CITY USE ONLY: . Date of notification to City 2-17- 12 NOTES:  DENIED I. Deadline to notify property owners! by mail 3-18-28  II. Deadline for publicationi inj paper 3-14-221  P&ZMeeting date: APRIL 4033 City Council Mceting date: APPIL 13021    25'  BDI I25;  Individual cre  MUGUIRA RESIDENCE 1OT34,9A10"SEEr  SITE PLAN            SMARKETST  SPENNST    PROP_ID first name 27666 GROH 27671 AMPARO 27672 RAUL RAMIREZ8 & 27705 FLATONIA 27707 THE 27709 JEFF & ANNE 46264 ELIZABETH 52309 VIRGINIA  last name ENTERPRISES MEDINA ADRIANA HERRERA RINGCO HAIRGROVE MUGUIRA SEARS  address line 1 111E5THST POBOX128 117E6THST 119ESTHST POBOX634 POBOX1073  city  state zip  317SOUTHI PENN FLATONIA TX 78941 317: SOUTH PENN FLATONIA TX 78941 311SPENNST FLATONIA TX 78941  27668 DENNIS & KATHRYN GEESAMAN  FLATONIA TX 78941 FLATONIA TX 78941 FLATONIA TX 78941 FLATONIA TX 78941 FLATONIA TX 78941 FLATONIA TX 78941 FLATONIA TX 78941  CHAMBER OF COMMERCE POBOX610  46230 ERNESTO & NORMA GONZALES  Variance: Elizabeth Muguira 116E6thSt    Memo  To: From: Date: Subject:  Paul Prause, Melanie Berger Tamela Louvier March 11,2022 Public Notice in Argus  Please run the following notice in the March 17,2022, edition oft the Argus. Please put the  notice in thel legal section of the paper. NOTICE OF PUBLIC HEARING  #1. Notice is hereby given that a public hearing will be held by the Planning and Zoning Commission of the City of Flatonia, Texas, at the Flatonia City Hall, 125 East South Main, #2. Notice is hereby given that aj public hearing will be held by the City Council of the City of Flatonia, Texas, at the Flatonia City Hall, 125 East South Main, Flatonia, Texas, at 6:00 p.m. on Formal requests for zoning review have been received by the City ofl Flatonia from: Elizabeth Muguira requested the Planning and Zoning Commission to consider and take any necessary action on a lot located at, 116 E.6 6th St, Flatonia, Tx 78941. The property is identified with Fayette County Appraisal District as PID 46264. The request is to reduce the front yard The Flatonia Planning and Zoning Commission will hold Public Hearing #1 on Monday. April 4, 2022, and make recommendations. to the Flatonia City Council regarding the request. The City Council will hold Public Hearing #2 on Tuesday, April 12, 2022, at 6p p.m. and may act  Flatonia, Texas, at 6:00 p.m. on Monday, April 4, 2022.  Tuesday, April 12, 2022.  setback from 25 feet to 20 feet.  on the Planning and Zoning Commission recommendation. All interested citizens are invited to attend said meetings.    Reply Form  In order tol be on record, this form may be filled out and mailed to:  MAR 22 RECD MUGUIRA  City of Flatonia Planning & Zoning Dept. P.O. Box 329 Flatonia, TX 78941  REPLY Name: Address: Phone: () InF Favor X Opposed Reasons and or Comments: The City iaspector was  Dennis Kafary Geesaman 317 South Ron Slatonia TE 18941 3bl-772-8093 cell  shrict witn ow home improvement  qthe uphécler house. 2.d not allowed to putatront Porch ptne house due fothe 25 Set back. we had to twrtie The Cihy inspector Woali noT budge on That Set bac. Reguinemet, Im glas Elizabeth plans to build but She shoula Consider Shrakins the blopt plan tebt the. lats, Shnakthe 5 fèet, to beincode,  house to odd the porch.  ()Ido plan to speak at the public hearing on April 4, 2022. poIc do not plan to speak at the public hearing on April 4. 2022.  Signature:  flp Lheeen    Reply Form  In order to be on record, this form may be filled out and mailed to;  MAR 22 RECD MUGUIRA  Cityo of Flatonia Planning & Zoning Dept. P.O. Box 329 Flatonia, TX 78941  REPLY Name: Address: Phone: () Inl Favor & Opposed Reasons and or Comments:  GRoH Eoterphses (k 317 SEDA  48 E.6"sht  Hetonia T7894/ 36-772-8093    The SOACER Howse wes moved  2 Blocks aelay  to *s pregent locahon. The E inspector W&s Greg Robmsm) sthet pA the Setbaek ob th house,, He Came At Several times witn & fapemeasuse fo be_Sure bur Contruetot WAS accurate on Alecemen kthe Moved Consider he ohhe famike bhe heve A follew theseRukes, laybe Cosides shmning he Hatplan % fthe asfeer Sefbaek.  fouse.  Im glad Elizabeth plans f buil4 & home,  thecity has to  ()Idoj plan to speak at the public hearing on April 4, 2022. Ido not plan to speak at the public hearing on April 4, 2022.  Signature:  fap fhesnen    Reply Form  In order to be on record, this form may be filled out and mailcd to:  City of Flatonia Planning & Zoning Dept. P.O. Box 329 Flatonia, TX 78941  EVE MAR 23 RECD MUGUIEA  REPLY Name: Address: Phone: ( In Favor () Opposed Reasons and/ or Comments:  Elizobeth P.0.Boy 634 APRIA1X,794, Ss3s  Muguira  Cmn/ Fubek is he G49escNE Compurcetto  OMeA locol GARas.  Deld  Swall  mast 4n  hevery  acel  DAld  (Ido plan to speak at the public hearing on April 4, 2022. (Ido not plan to speak at the public hearing on April 4, 2022.  Signature:    Reply Form  In order to be on record, this form may be filled out and mailed to:  City of Flatonia Planning & Zoning Dept. P.O. Box 329 Flatonia, TX 78941  MAR 24 FECD MUGUIRA  REPLY Name Address: Phone: () In Favor & Opposed Reasons and or Comments:  JeFF4Kathy Hgigrove 1I7E. G757 Ellanis IX 78941 36/-865-9327  0. chanje would change Caracler of neihberhed. Change Covkd aEERct valveof grea  Lowerigg Kalves ohes 93755gusre Feel,andis Lagge enoygh Forshome. QIEaEcesey beildiny Are In The Igaamizan  Ghhe Mearby hemes are within Se7backs  G7bere are Qo apeciil Circumslances Tepreue_necna SeT bqc, OOwner shovld bvildahouse Thgl Eits ZT and Se7 bo-RS.  ()Ido plan to speak at the public hearing on April 4, 2022. o81 do not plan to speak at the public hearing on April 4, 2022. Signature: 9HmRbpras    Reply Form  In order to be on record, this form may be filled out and mailed to:  City of Flatonia Planning & Zoning Dept. P.O. Box 329. Flatonia, TX 78941  DECLIVE MAR 29RECD MAGVIRA YE FLATCNIA  REPLY Name: Address: Phone: () In Favor ( Opposed Reasons and/ or Comments:  bsey 314MR AafoIh D23hE-pRE  ()Ido plan to speak at the public hearing on April 4, 2022. (do not plan to speak at the public hearing on April 4, 2022.  Signature:  husww    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.2 Consider and take appropriate action on changing City Hall hours of  operation tol Monday-Thursday 7:00 AM-6:00 PM closed 12:00 PM-1:00 PM for lunch. Closed on Fridays  Summary:  This change will improve the availability of city hall to the citizens. Many citizens work out oftown, this will allow them to come to city hall before or after work. This will lower city expenses and decrease over time of city office staff. As city manager and per my contract I will stay in Flatonia 5 nights a week as I currently  do.  The office is very slow typically on Fridays. This will be an added benefit to city staff.  Option(s):  - I move to make the motion approve the new hours of operation effective ) Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  ,2022. item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.3 Consider and take appropriate action on approving the opening day of  the swimming pool on June 6, 2022.  Summary: pool opening date  Option(s):  J Imove to make the motion approve the opening day ofthe swimming pool on 0 If you are opposed to not 2nd or make any motion. Ifa a motion is not made, the  June 6, 2022. item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.4 Consider and take appropriate action on landscaping at City Hall and  the park house.  Summary:  Allowing the city manager and city staff to landscape the City Hall and city park house.  To include flower beds, gardens etc..  Option(s):  Imove to make the motion approve landscaping for both the city hall and the park Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  house. item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.5 Consider and take appropriate actions for the Parks Committee:  Reappointment of Valerie Targac with Term expiring: 04/2024 Appointment of Stephanie Brazill and Chris Swenning with terms Appointment ofJyl Stavinoha with term expiring 04/2023.  expiring 04/2024  Summary: 3-23-2022 the Parks Committee elected to have Mrs. Brazill and Mr.  Swenning serve on the committee. Kate Horn and Brad Cosson resigned  from the committee.  Option(s):  Imove to make the motion approve Stephanie Brazill and Chris Swenning to serve as the new members ofthe Parks Committee Board, reappoint Valerie Targac with the term expiring in April 2024 and to appoint Jyl Stavinoha with the - Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  term expiring in April 2023. item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action on a request and wishes to create a record as to why the denial is justified.    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.6 Consider and take appropriate action on changing the City Council Summary: Change the City Council Meeting from May 10, 2022 to May 24, 2022.  Meeting from May 10, 2022 to May 24, 2022.  Option(s):  Move to change the May 10, 2022 City Council Meeting tol May 24, 2022. Ifyou are opposed to not 2nd or make any motion. Ifa motion is not made, the  item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.7 Consider and take appropriate action on approving 151 Quarter 2022  Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects and EA Arnim Archives and museum.  Summary: Approving Ist Quarter 2022 Occupancy Tax Expenditure Reports from  Flatonia Chamber of Commerce, Special Projects and EA Arnim  Archives and museum.  Option(s):  Move to change the May 10, 2022 City Council Meeting to May 24, 2022. If you are opposed to not 2nd or make any motion. Ifa motion is not made, the  item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    FLATONIA CHAMBER OF COMMERCE QTRI HOT FUNDS REPORT FOR: 2022 January, February, March 2022  DATE 2022 CHECK# 1-3 1-3 1-3 1-6 1-6 2-7 2-7 3-14 3-28  PAYABLE TO Beverly Ponder Emily Garza Amigos Country Corner Hengst Printing Flatonia Argus Flatonia Argus Flatonia Argus Amigos Country Corner Beverly Z. Ponder  EXPLANATION Payroll Payroll  AMOUNT 889.97 338.00 500.00 233.85 159.00 52.00 58.30 500.00 250.00 2,981.12  3250 3251 3252 3253 3254 3255 3256 3257 3259  Billboard Lease Payment Jan-Feb Envelopes & Copy Paper Ads- Wine Walk, Ornament Ads- Stock Show & Banquet Ad. March/April Billboard Lease Payroll 3-1t to 3-28-2022  Ads  TOTAL    E.A. Arnim Archives & Museum  Prepared by Judy Pate  Highlights of Ist Quarter 2022 Activities:  Visitors:  Tour group of vintage automobile enthusiasts from Victoria area on January 22.  Participated in Chamber of Commerce Parade of Quilts.  Heritage visitors to the museum included members of the Faires, Rosas, Delgado, Olle, Kalina and  Zouzalik families.  Conservation:  Continuing to process donations of correspondence and paper ephemera.  Received a particularly nice donation ofal large poster advertising a Diez y seis de Septiembre celebration  held in Flatonia in 1926.  Other:  Submitted article which was published in the Fayette County spring visitors guide on the subject of the Presented March 19 speech for the Chamber of Commerce annual banquet on the topic ofFlatonia's place  Old Spanish Trail automobile highway through the southern part oft the county.  on the Old Spanish Trail tourist highway. 1SC Quarter Board Meeting held January 12.    E.A. Arnim Archives & Museum of Flatonia 1st Quarter 2022 HOT Tax Income/Expense Report  Balance Forward City of Flatonia Interest Income  3,185.00 - 6,563.00 1.53 ( 6,564.53  HOT1 TAX INCOME IN 1st QUARTER  TOTAL INCOME  HOT TAXI EXPENSES IN 1st QUARTER Utilities Electric & Water Telephone & Internet TOTAL Utilities Wages Payroll Tax Security Insurance  $ 826.65 409.14  1,235.79 2,853.58 $ 347.31 $ 324.46 $ 738.57 $ 1,000.00 $ 945.00  Production costs for play/video Advertising and Promotion Balance Forward:  TOTAL EXPENSES  7,444.71 $ 7,444.71  $2,304.82    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.8 Consider and take appropriate action approval oft the Flatonia  TxDOT Construction HWY 90 Small Business Grant.  Summary: Approve the Flatonia TxDOT Construction HWY 90 Small Business Grant.  Option(s):  Move to approve the Flatonia TxDOT Construction HWY 90 Small Business If you are opposed to not 2nd or make any motion. If a motion is not made, the  Grant. item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.    o FLATONIA)  Flatonia TxDOT Construction HWY 90 Small Business Grant  Welcome to the appliçation process for the Flatonia TxDOT Construction Highway 90 Small Business Grant. As Flatonia small businesses continue to suffer financial fallout due to the Highway 90 construction, the City of Flatonia's Economic Development Corporation (EDC) has approved this funding to provide some financial relief while you consider long-term options. The EDC has designated up to $1,500.00 per applicant business to fund a support grant program to help cover business costs for businesses directly impacted by the TxDOT Construction Highway 90 phases 1-6. The grant will bei for businesses with barricades directly in front of the establishment. Maximum amount of total grants for all such businesses is  $1500.00.  Whoi is eligible to apply at this time? directly placed Infront of the establishments.  Businesses who have been directlyimpacted by Highway 90 road construction with barricades  What is the maximum funding request and what can the funding be used for? Grants will be awarded a maximum of $1500.00 for each business to help cover the loss of  revenue due to the Highway 90 construction. How will funds be received?  Once a business has been approved for the: small business grant, the Flatonia EDC will process  the request and mail a check to the recipient.  Application Process  Fill out the requested information in this form. Funding will be considered until all resources have been allocated. Applications will be accepted until funds are depleted. Future funding appliçation periods will be announced in succession as new funding becomes available.    FLATONIA  Flatonia TxDOT Construction HWY 90 Small Business Grant  Business Information Business Name_ Address_ Business Email Business Owner: Name Business  City.  State_ Zip.  Business Phone  Phone  Fax. Date_  Economic Impact Information  Please describe how Highway 90 construction recommendations and/or mandates have  impacted your business:  Ihereby certify that the enclosed information, including any attachments provided here within orata later date, is valid and correct to the best of my knowledge. Inconsistent or false  information will because for ineligibility for the grant.  Name of Applicant: Signature of applicant:  Date:  The application must be submitted to Flatonia Economic Development Corporation by email at  managered.fatonatus or by mail to: 125 E. South Main Street P.O. Box 329 Flatonia, TX. 78941  Flatonia Economic Development Corporation Attn: General Manager    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA4.1-2022.9 Consider and take appropriate action on budget amendment for  $21,000.00 for the Flatonia TxDOT Construction HWY 90 Small Business Grant for businesses who continue to suffer finançial fallout  due to the construction on Highway 90.  Summary: Approve the budget amendment for $21,000.00 for the Flatonia TxDOT Construction HWY 90 Small Business Grant for businesses who continue to suffer  financial fallout due to the construction on Highway 90.  Option(s):  Move to approve the Flatonia TxDOT Construction HWY 90 Small Business If you are opposed to not 2nd or make any motion. Ifa motion is not made, the  Grant. item is dead.  Kocian: Steinhauser:  Eversole: Mayor  Sears: (ifnecessary):  Geesaman:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.