CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.1 Consider and take appropriate action on adding City Manager, Sonya  Bishop and City Secretary, Tamela Louvier, Mayor Dennis Geesaman, Mayor Pro Tem, Catherine Steinhauser and Ginny Sears as signers on  thel Flatonia National Bank Accounts.  Summary:  Consider and take appropriate action on adding City Manager, Sonya Bishop and City Secretary, Tamela Louvier, Mayor Dennis Geesaman, Mayor Pro Tem, Catherine Steinhauser and Ginny Sears as signers on the Flatonia National Bank Accounts.  Option(s):  Imove to approve adding City Manager, Sonya Bishop and City Secretary, Tamela Louvier, Mayor Dennis Geesaman, Mayor Pro Tem, Catherine Steinhauser and Ginny Sears as signers on the Flatonia National Bank Accounts. If you are opposed to not 2nd or make any motion. If a motion is not made, the  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  'Negative" motions are generally not permilted Todispose of a business item. the motion should be phrased as a positive action lo take. and then ifthe group desires not to take this action, the motion should be voted down The exception lo ths rule IS whena a governing body IS asked to takes actonona request and wishes to create a recoid as lo why the denial 1S justfied    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.2 Consider and take appropriate action to approve and sign the Combine  Community Action (CCA) agreement. CCA has contracted with Texas Department of Housing and Community Affairs to conduct the Comprehensive Energy Assistance Program (CEAP).  Summary:  Consider and take appropriate action to approve and sign the Combine Community Action (CCA) agreement. CCA has contracted with Texas Department of Housing and Community Affairs to conduct the Comprehensive Energy Assistance Program (CEAP).  Option(s):  Imove to approve the Combine Community Action (CCA) agreement. CCA has contracted with Texas Department ofHousing and Community Affairs to conduct - Ifyou are opposed to not 2nd or make any motion. Ifa motion is not made, the  the Comprehensive Energy Assistançe Program (CEAP).  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative' motions are generally not permitted To dispose of a business ilem themotion should be phrased as a positive achion to lake and then. if the group desires not to take this acton the motion should be. voted down The exception to this rele IS whenas govemny body 1S asked t0 lake action ona resuest and wishes to create a recordas I why thedensal IS justified    Helping People. Chonging Lives. community  COMBINED COMMUNITY ACTION, INC. 165 WEST AUSTIN . GIDDINGS, TEXAS7 78942  979-540.2980  800.688.9065 Fax 979-542.9565  CAction PARINERSHIP AMERICAS POVERTY FIGHTINGNETWORK December 1, 2022 Dear Utility Provider:  www.ccaction.com  Combined Community Action, Inc (CCA) has again contracted with the Texas Department of Housing and Community Affairs (TDHCA) to conduct the Comprehensive Energy Assistance Program (CEAP). CCA will operate CEAP int the counties of Austin, Bastrop, Colorado, Fayette, Ft Bend, and Lee. TDHÇA requires CCA to have signed vendor agreements from all electric, propane, and gas providers sin our service area. These agreements must be signed every two years. At this time, lami asking yout to complete, sign, and return the agreement to me as soon as possible. This will allow CCA to continue assisting low income clients in your service area for the year(s). 2022-2023 with little or noi interruption The CCA Comprehensive Energy Assistance Program Requires that clients must obtaina 12-month billing and usage (kWh) history from their electric, gas, or propane provider. Please provide this information to CCA has also attached al list of questions that TDHÇA requires utility providers to complete. Please answer the questions, make comments, and return them along with the agreement. If you have any questions regarding the vendor agreement or the CEAP program please feel free to call Deanna Lowrey- Green or me at (979)540-2980. Your past cooperation and assistance are greatly  inservice.  the client when they make this request.  appreciated. We look forward to working with youi in the future.  & cAnke  Kelly Franke Executive Director Combined Community Action  Enclosures    COMPREHENSIVE ENERGY ASSISTANCE PROGRAM MUNICIPAL UTILITY VENDOR AGREEMENT  PURPOSE. The purpose of the Comprehensive Energy Assistance Program ("CEAP") Municipal Utility Vendor Agreement ("Vendor Agreement") funded from the Low-Income Home Energy Assistance Program ("LIHEAP")is to provide a grant is to maintain an energy supply to heat and cool the residences The Energy Services Provider identified below ("Vendor") agrees to honor the purpose of the CEAP grant and to accept pledges of payment from CEAP agencies only for certified customers to whom Vendor continues to provide energy services. The Energy Assistance Provider identified belowAgeneylagrees  ofe eligible low-income clients.  tomake payments only for eligible low-income clients. PARTIES. This Vendor Agreement is by and between: Combined Community Action Energy Assistance Provider ("Agency")  and  Aot Flefonie  Energy Services Provider ("Vendor") or collectively referred to as "Parties". Colorado. Fayette, FtBend. and Lee  The Agency and Vendor are eacha a party to the Vendor Agreement and herein each referred to as' "Party" SEREVICE AREA. Vendor and Agency agree to assist customers in the following counties: Austin, Bastrop TERM. This Vendor Agreement shall be effective from the 1st day of 2023 for a period not to exceed two years from the effective date. Either of the Parties may terminate this Vendor Agreement by written notice. Such written notice of termination shall not affect any obligation by either of the Parties NOTICE. Notice shall be sent via certified mail to the addresses below with return receipt requested.  incurred prior to the receipt of such notice.  Vendor: (Vendor Name) (Vendor Mailing Address) Agency: Combined Community Action (Agency Name) 165 W. Austin St Giddings, TX 78942 (Agency Mailing Address)  C of Flatonic P.D.BOy  Flatomia TK - 78941  Revised. June 2022    AGENCY REPRESENTATIONS. The Agency represents and warrants to Vendor that it is a subrecipient of thel Texas Department ofHousing and Community Affairs, a public and officiala agencyofthe! State of Texas ("TDHCA") and as such is authorized and has received funding from the TDHCA to provide bill payment VENDOR'S REPRESENTATIONS. The Vendor represents and warrants that it will apply any payments received from Agency to the account oft the customer that the Agency has determinedtol be eligible under  assistance service fore eligible low-income households.  the CEAP guidelines and suchi is a' "Certified Customer".  VENDOR'S PERFORMANCE. Vendor will, with reference to a Certified Customer:  Extend the CEAP applicant's energy service for up to five business days while the Agency determines whether the CEAP applicant is eligible pursuant to the CEAP guidelines. Upon accepting pledge from Agency for Certified Customer, continue or restore energy service toCertified Cusomerwithnoinceses in charges, service charges or other charges affecting the In the event the full past due balance is not paid by the Agency, the Certified Customer must pay the remaining balance on or before the disconnect date stated in the customer's Disconnect Notice in order to avoid disconnection or be eligible for reconnection. Nothing in this Vendor Agreement requires the Vendor to reconnect the customer upon receipt of a pledge that does not cover the full past due balance ori ift the customer has already been disconnected by the time Invoice the Certified Customer in accordance with Vendor's normal billing practices. Upon verbal or written request from Agency, provide at no cost to the Agency the Certified Customer's billing and usage history for previous twelve (12) months, or available history plus monthlye estimatesi ifl less than twelve (12) months of billing history and usageisavailable. Vendor will transmit such billing history via electronic mail or facsimile as soon as possible, but no later Work with Agency and Certified Customer to explore the feasibility of offering flexible payment arrangements that may include, without limitation, waiving security deposits, reconnect fees, Not discriminate against Certified Customer in price or services, including the availability of deferred payment plans, level or average payment plans, discount, budget, advance payment or Not refuse to provide energy service or otherwise discriminate in the marketing and provision of energy service to any Certified Customer because of race, creed, color, national origin, ancestry, sex, marital status, lawful source of income, level of income, disability, financial status, location of customer in an economically distressed geographic area, or qualifiçation for low- income or  total cost of thel bill.  the pledge is received by the Vendor.  than forty-eight hours following the request.  application fees, and all other feesv whenever possible.  other credit plans.  energy-efficiency, services.  Revised June 2022    Allow Agency forty-five (45) days from the date oft the pledge to forward payment to the Vendor. Vendor agrees not to consider the portion oft the Certified Customer's account to be paid by the Agency delinquent if said payment is received within the above mentioned forty-five (45) day period and' Vendor is provided with a verbal or signed pledge from the Agency within forty-five Noti interrupt service if Certified Customer enters into an agreement with the Vendor concerning how the Certified Customer will pay the balance owed Vendor and the Certified Customer is Ifthe Agency has paid for an initial deposit or similar refundable instrument, upon the termination of service tot the Certified Customer, the Vendor: shall return funds including interest (after any balance owed) to the Agency in accordance with 10TAC56.312/0).  (45) days ofi identifying a Certified Customer.  meeting the obligation under such agreement.  AGENCYSPERPORIMANCE: The Agency will:  Obtain written permission for Agency to request and have access to customer information, including confidential or personal account information, credit and payment history, from customers seeking Agency's assistance. Social Security numbers are not required for the CEAP Provide to Vendor, at Vendor's request, customer's written permission for Agency's access to Not provide pledges on behalf ofa Certified Customer to Vendor without having adequate funds  program and may not be disclosed to Agency. customer information as stated above.  to pay such pledge.  Pay pledges within forty-five (45) days of making pledge to Vendor.  Determine if a customer isa Certified Customer within five days of contacting Vendor. Provide Vendor a list of names, telephone numbers and e-mail addresses of Agency staff designated to make pledges on behalf of the Agency and Certified Clients, if requested from ASSIGNMENT. Agency's obligations under this Vendor Agreement are contingent upon the receipt and availability of funding by TOHCA under a contract for energy services by and between Agency and TDHCA. Iffunding for energy services under said contract is not available to make payments to' Vendor under this Vendor Agreement, Agency or TDHÇA will notify Vendor in writing within a reasonable time after such fact is determined. Agency shall then assigni its responsibilities under this Vendor. Agreement to TDHCAL by executing an assignment on af form approved by TDHCA.Ifan: assignment under this provisioni nisrequired, the Parties hereby agree to execute any and all instruments in order to facilitate the assignment of the  Vendor.  Agend/sresponsbilites to TDHCA under this Vendor Agreement.  Revised. June 2022      -4 V7    CONFIDENTIALITY. The terms of any confidential transaction under this Vendor Apt to the extent disclosure is 1) required by law; 2). necessary to disclose to the other Partyi in connection with a dispute between the Parties; 3) otherwise permitted by written consent of the other Party; 4) required by guarantors to be disclosed; 5) information which must be disclosed toathird partytotransmit energy; 6). to meet reliability council, regulatory, administrative, judicial, governmental, or regulated commodity exchange requirements where necessary;or 7)informationwhich was ori is hereafter int the publicdomain  (except by breach oft this Vendor Agreement).  Executed to be effective on VENDOR:  Authorized Vendor Signature Typed Name ofA Authorized: Signature 34D5-3948 Vendor (Area Code) Telephone Number Vendor Email Address AGENCY: Authorized Kelly Franke Typed Name of Authorized Signature 979-540-2980 Agency (Area Code) Telephone Number  Date Title  12/01/2022 Date Executive Director Title  Anke  &   - Mnas - 76 533  -  Revised June 2022    VENDOR AGREEMENT ATTACHMENT  Would you consider waiving late fees?  Yes Yes Yes Yes  No No No No  NA  Do you charge your customers a fee to oblain a 12-month billing and usage history? Ifyou answered yes to the above question, would you consider waving the fee? Onacise-by-case' basis, would you consider reducing a customer's past due balance?  Ifacustomer has a past due balance, would you consider setting up a payment plan or granting an extension in  lieu of lerminating utilities? layment Plan:  Yes  No Extension:  Yes  No  In the event that our agency needs to contactyou: all with questions, please provide the pledye linc corother  telephone number that we should use  Where shoul we. fax the Notice of Payment Pledge to?  Fax  Is there an emaib uddress in which pledges can besentro"  Fmail:  Whenmailing payments to your coipany whati is the address that they should be sent to  Sipnurvol Lhility Reptesentative  Dates  Luity Prasiler NamadPlease Paint) PKTemgIsNT lo.  POMBINEDCS 165W, ADSIINNT. GDDINGS, IX 7894.2  N  INL    TEXAS  Utility Help  TEXAS UTILITY HELP PROGRAM UTILITY PROVIDER AGREEMENT  PURPOSE. The purpose of the Texas Utility Help Utility Provider Agreement ("Vendor Agreement"), funded from the Comprehensive Energy Assistance Program ("CEAP") and the Low-Income Home Water Assistance Program ("LIHW/AP"), isto provide a grant for emergency assistance to low-income households known as ("Certified Customer or Customers"), particularly those with the lowest incomes that pay a high proportion of household income for electricity, gas, propane, known as "Energy Services" and water, storm water, drinking water, wastewater/sewer, and groundwater The Utility Services Provider identified below ("Vendor") agrees to the terms of the CEAP and/or LIHWAP grant(s) as applicable and to accept payment from CEAP and LIHWAP for eligible CEAP and LIHWAP househoids to whom Vendor continues to provide Utility Services. Texas Department of Housing and Community Affairs ("TDHCA" or "Agency") agrees to make payments only for CEAP and LIHWAP households who have been determined to be eligible for the The Agency and' Vendor are each ap party to this Vendor Agreement and herein each referred to as "Party" or collectively TERM. This Vendor Agreement shall be effective from the date of the Vendor's signature below, and shall terminate on December 31, 2023, unless earlier terminated by one of the Parties in accordance with the terms of the Agreement. Either of the Parties may terminate this Vendor Agreement by written notice. Such written notice of termination shall NOTICE. Notice shall be sent via certified mail to the address as entered or updated by Vendor in the Texas Utility Help  services, known as "Water Services".  program.  referred to as "Parties".  not affect any obligation bye either of the Partiesincurred prior to the receipt of such notice. Vendor portal. The notice address for AgencyisP.O. BOX: 13941, Austin, TX 787113941.  AGENCY REPRESENTATIONS. The CEAP funds will be used to cover and/or reduce arrearages, rates and fees associated with reconnection, prevention of disconnection of service, and/or to pay either partially or in full an eligible CEAP Certified Customer current due energy bill, in addition to prospective payments in accordance with program rules, known as "Eligible Costs" for Energy Services. The LIHWAP funds will be used to cover and/or reduce. arrearages, rates and fees associated with reconnection, or prevention of disconnection of service, and to pay either partially or ini full an eligible LIHWAP Certified Customer current due water bill, known as' "Eligible Costs" for Water Services. VENDOR'S REPRESENTATIONS. The Vendor represents and warrants that it will apply any payments received from AGENCY AND VENDOR ACKNOWLEDGEMENT: Both Parties acknowledge that this Vendor Agreement and the services provided by the Vendor are governed by and subject to the federal and state laws and regulations in accordance with Both Parties acknowledge that TDHCA may select entities to serve CEAP and LIHWAP clients in Texas, and that Vendor shall not refuse to enteri into other agreements with these entities because of the existence of this Vendor Agreement. AMENDMENTS. Any and all amendments to this Vendor Agreement shall be in writing, approved by TDHCA, and agreed  Agency to the Certified Customer's account related to Eligible Costs.  the CEAP and LIHWAP.  upon! byl both Parties. 1  June 2022    VENDOR'S RESPONSIBLITIES. Vendor will, with reference to a Certified Customer:  Provide the Agency with at least one designated contact person who shall be available to respond by telephone and email to all reasonable inquiries regarding eligible CEAP and/or LIHWAP households, as applicable, and Provide Energy and/or Water Services to each eligible and approved household for which payment is provided Upon accepting payment from Agency for Certified Customer, continue or restore energy and/or water service to Certified Customer with no increases in charges, service charges or other charges or fees affecting the total cost of the bill, except as allowed by the stated tariff cost registered with the Public Utility Commission(Puc"),  household accountsincluding but not limited to bills, payments, and services.  under CEAPand/or LIHWAP.  ifapplicable.  Invoice the Certified Customer in accordance with' Vendor'snormal billing practices.  Upon verbal or written request from Agency, provide at no cost to the Agency the Certified Customer's billing and usage history for previous twelve (12) months, or available history plus monthly estimates if less than twelve (12) months of billing history and usagei is available. Vendor will transmit such billing history as soon as Work with Agency and Certified Customer to explore the feasibility of offering flexible payment arrangements that may include, without limitation, waiving security deposits, reconnect fees, application fees, and all other Not discriminate against Certified Customer in price or services, including the availability of deferred payment plans, level or average payment plans, discount, budget, advance payment or other credit plans. Not refuse to provide Energy and/or Water Service, as applicable, or otherwise discriminate in the marketing and provision of Energy and/or Water Service to any Certified Customer because of race, creed, color, national origin, ancestry, sex, marital status, age, lawful source of income, level of income, disability, financial status, location of household in an economically distressed geographic area, or qualification for low-income energy- or Not interrupt service if Certified Customer is eligible under PUC regulations, or other state agency regulations (as applicable), and enters into an agreement with the Vendor concerning how the Certified Customer will pay the balance owed to the Vendor and the Certified Customer is meeting the obligation under such agreement. Ifthe Agency has paid for an initial deposit or similar refundable instrument, upon the termination of service to the Certified Customer, the Vendor shall return funds includingi interest (after any balance owed) to the Agency ina accordance with PUC regulations or 10Texas Administrative Code 56.312(f) (as applicable). Not apply CEAP or LIHWAP payments to account balances that have previously been written off or paid with Not apply CEAP or LIHWAP payments to commercial accounts. CEAP and LIHWAP payments must only be Clearly enter, on CEAP and LIHWAP household bills, the amount of CEAP and/or LIHWAP payment(s) received in a manner which identifies the payment as received from CEAP and/or LIHWAP or at least the amount paid by  possible, but no later than forty-eight hours following the request.  fees whenever possible.  water-efficiency services.  other funds.  applied to residential accounts.  CEAP and/or LIHWAP shown as credited.  2  June 2022    Continually maintain accurate reçords of CEAP and LIHWAP credit balances and annually reconcile accounts. After one year, credit balances must be refunded to the Agency, in compliance with CEAP and LIHWAP Vendor Not exchange the household's credit authorization for cash or give any cash equivalent for excess credit. Cooperate with any Federal, State, or local investigation, audit, or program review. Understand that failure to cooperate with any Federal, State, or local investigation, audit, or program review may result in the immediate Certified Customer must agree to authorize the Vendor to release the applicant's information as described below to the Agency, Texas Department of Housing and Community Affairs, Texas State Auditor's Office, Office of the Attorney General of Texas, U.S. Department of Health and Human Services, the U.S. Department of Health and Human Services Internal Auditor, or the designee of any of these governmental agencies including Data related to a Certified Customer's Energy or Water Services and payments must be provided within a timeframe specified by the Agency at no cost and must be provided in the format requested by the Agency. The data must be provided to the Agency for the purposes of verification, research, evaluation, analysis, and reporting. The Certified Customer's application will authorize the Vendor to release this information to the Vendors providing Water Services represent and warrant that they have a current Vendor Certificate of  Refund Policies.  disqualification from participation in the CEAP and LIHWAP.  contractors.  Agency.  Convenience and Necessity Number ("CCN"). AGENCY RESPONSIBLITIES. The Agency will:  Maintain in Agency's system of record the Certified Customers' written permission for Agency's access to Obtain written permission for Agency to request and have access to household information, including confidential or personal account information, credit and payment history, from households seeking Agency's assistance. Social Security numbers are not required for the LIHWAP or CEAP program and may not be disclosed Review invoice(s) submitted by the Vendor and/or the Certified Customer. The Agency may request additional documentation and/or clarification of charges as needed. No payment will be made without all required Not provide payments on behalf of a Certified Customer to Vendor without having adequate funds to pay such Provide payment to the Vendor after receipt of proper invoices and documentation from the household, and any additional required documentation or clarification, for services rendered pursuant to this Vendor Provide Vendor a list of names, telephone numbers and e-mail addresses of Agency staff designated to make Comply with all relevant state and federal laws and regulations in its implementation of the CEAP and LIHWAP. Follow all supplemental terms and conditions as set forth by the U.S. Department of Health and Human  Certified Customersinformation as stated above.  toA Agency.  ocumentaton/darication of charges.  payments.  Agreement.  payments on behalf of the Agency and Certified Clients, if requested from Vendor.  3  June 2022    Services. The Agency shall provide notice of any changes or amendments to policies or guidelines for the Texas Utility  Help program by posting the same on the Texas Utility Help website.  OBLIGATIONS. Agency's obligations under this Vendor Agreement are contingent upon the receipt and availability of funding under the statewide Texas Utility Help program. If funding for Energy and/or Water services, as applicable, is not available to make payments, Agency will notify Vendor in writing within a CONFIDENTIALITY. The terms of any confidential transaction under this Vendor Agreement or any other information exchanged by the Agency and Vendor relating to any transaction shall not be disclosed to any person not employed or retained by the Agency or Vendor, their affiliates, or brokers, except to the extent disclosure is 1) required by law; 2) necessary to disclose to the other Party in connection with a dispute between the Parties; 3) otherwise permitted by written consent of the other Party; 4) required by guarantors to be disclosed; 5) information which must be disclosed to at third party to transmit Energy and/or Water Services as applicable; 6) to meet reliability council, regulatory, administrative, judicial, governmental, or regulated commodity exchange requirements where necessary; or 7) information which was or is hereafter in the public domain (except by breach of this Vendor Agreement).  reasonable: time after such facti is determined.  VENDOR:  Authorized Vendor Signature  Date  Typed Name of Authorized Signature  Title  Typed Vendor Name AGENCY:  Authorized. Agency Signature Typed Name of Authorized Signature  Date Title  4  June 2022    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.3 Consider and take appropriate action on increasing the standby pay for  our Utility Department from $100 to $200.  Summary:  Consider and take appropriate action on increasing the standby pay for our Utility  Department from $100 to $200.  Option(s):  Imove to approve the increasing the standby pay for our Utility Department from If you are opposed to not 2nd or make any motion. If a motion is not made, the  $100 to $200. item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted. To dispose of a business item the motion should be phrased as a positive action to take. and then if the group desues not to take this action, the motion should be voted down The: exception to this rule 1S when a governing body is asked lo take action ona request and wishes to create. a record as to why the denial IS juslified    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.4 Consider and take appropriate action on the Fourth Quarter 2022 Hotel  Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA Arnim Archives and Museum  Summary:  Consider and take appropriate action on the Fourth Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA  Arnim Archives and Museum.  Option(s):  Imove to approve the Fourth Quarter 2022 Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA Arim D Ifyou are opposed to not 2nd or make any motion. If a motion is not made, the  Archives and Museum. item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted To dispose of a business iteni the motion should be phrased as a positive action to take. and then. i the group desires not to take this action the motion should be voled down. The exception to this rule IS when a governing body IS asked to take action ona request and wishes to create a record as to why the denial is justified     10    8:37AM 02/14/23 Cash Basis  The Chamber of Commerce of Flatonia Texas Income Statement - OTA Account- City Council October through December 2022  Oct-Dec22  Ordinary incomelExpense Income OTA Income OTAI Interest OTAI Revenue Total OTAI Income Total Income Gross Profit Expense Payroll Expense Wages/Salarles Total Chamber Expense Czhilispiel Expense Advertisement Total Chamber Expense OTA Expense Advertisement Total OTA Expense Total Expense Net Ordinary Income Net Income  1.64 8,438.00 8,439.64 8,439.64 8,439.64 3,859.92 3,859.92 420.00 420.00 1,151.70 1,151.70 5,431.62 3,008.02 3,008.02  Prepared By: David Urban Bookkeeping &1 Tax Service  Page 1of1    3  Ill 685 I 1I  I 111  I  al  III  I! 11  11 IIII  I! E  I  -  III I  II  3  33  N    The Chamber of Commerce ofl Flatonia Texas  2/1420238:2AM  Register: Fayette Savings OTAx xxxx1491 From 10/01/2022 through 12/31/2022 Sorted by: Date, Type, Number/Ref  Date 10/10/2022 3300 10/10/2022 3301 10/10/2022 3302 10/10/2022 3303 10/15/2022 10/21/2022 3304 11/15/2022 12/09/2022 12/15/2022 12/19/2022 3344 12/19/2022 3345  Number Payee  Account -split-  Memo  Payment C 1,420.76 X 288.00 X 1,095.00 X 56.70 X X 420.00 X X X 335.10 X 1,420.78 X  Deposit  Balance 2,381.99 2,093.99 998.99 942.29 0.88 943.17 523.17 0.26 523.43 0.50 8,961.93 8,626.83 7,206.05  Abigail MI Rice Desteni V Ramirez -split- Fayette County Record Accounts Payable Flatonia Argus Hengst Printing  Accounts Payable OTAI Income:OTA Inte... Deposit Accounts Payable OTA Income:OTA inte... Deposit OTA Income:OTA! Rev... CityofFlatonia OTAI Income:OTA! Inte... Deposit  X 8,438.00 8,961.43  Desteni VI Ramirez -split- Abigail MI Rice  -split-  Pagel    Flatonia Special Projects P.O. Box 14 Flatonia, Texas 79841  1/9/2023  Beginning Balance 9,363.69  October through December: 2022 Re: Fourth Quarter Total Income Expenses  Income 3,750.00 3,750.00  HOT Funds  Description Mowing/Cleaning Utilities/ September October November Contract Labor Plaque for Photo Pavillion Supplies for Rail Fan Event Wine Walk supplies Wine Walk: supplies Reimburse for Plumbing repairs  Rubin Cedillos CityofFlatonia Dennis Olsovsky Trophy" Tech Gregk Kadlub Ginny Sears The Market Greg Kadlub  -105.00 -188.06 -171.94 -157.46 -1,360,00 -306.35 -94.54 -1,500.00 -70.13 -68.41 -64.95 -165.49 -4,252.33  Schulenburg! Printing Advertising buttons Guillermo Manzano RailF Pavillion Work  Total Expenses Endng Balance  8,861.36    E.A. Arnim Archives & Museum  Prepared by Judy Pate  Highlights of 4th Quarter 2022 Activities:  Visitors:  Heavy traffic in both mail building and barn during the museums open hours for Czhilispiel, October 29 Museum Open House and Fundraiser on November 12 attended by approximately 200 people, a new record, including many out oft town (and out ofs state) visitors staying in local hotels. Heritage visitors to the museum included members oft the McVey, Faires, McCall, Svatek and Flato  &30.  families.  Conservation:  Professional scan and print of Flatonia Oil Prospect map of 1915 made for conservation and display  purposes.  Other:  The museum lost its founder, charter member and long-time president oft the Board of Directors, guiding hand and highly valued friend in the passing of Ervan Zouzalik on November 4, 2022. His presence and  influence will always be missed.    E.A. Arnim Archives & Museum of Flatonia 4th Quarter 2022 HOT Tax Income/Expense Report  Balance Forward City of Flatonia Interest Income  3,541.82 6,563.00 1.58 6,564.58  HOT TAX INCOME IN 4th QUARTER  TOTAL INCOME  HOT TAXI EXPENSES IN 4th QUARTER Utilities Electric & Water Telephone & Internet TOTAL Utilities Wages Payroll Tax Security Insurance Office Expenses Advertising and Promotion Production, Play & Video Balance Forward:  $1,112.94 $ 501.99  1,614.93 1,569.94 $ 380.97 $ 148.18 $ 699.73 $ 38.00 $ 186.50 $ 2,000.00  TOTAL EXPENSES  6,638.25 $3,468.15    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.5 Consider and take appropriate action on the appointment of Rosa  Velasquez, Sharon Cosson and Elias Flores to serve on the Housing  Authority' SlatedfCommissioner:  Summary:  Consider and take appropriate action on the appointment of Rosa Velasquez, Sharon Cosson and Elias Flores to serve on the Housing Authority' Slate ofCommissioners.  Option(s):  Imove to approve the appointment of Rosa Velasquez, Sharon Cosson and Elias Flores to serve on the Housing Authority' Slate ofCommissioners. Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted Toc dispose of a business item, the: niotion should be phrased as a positive action to take, and then, if the group desires noi to take this action. the motion should be voted down The excepton to this rules IS when a governung body 15 asked to take action ona request and wishes, to create a record as lo why the demal is justified    "HIGHI PERFORMER" HOUSINGAUTHORITYOFTHE CITYOF1 FLATONIA 701 EAST MULBERRYP.O. BOX152 FLATONIA, TEXAS 78941 (361) 865-2534 361)865-259-FAX  January 30, 2023  City Manager Sonya Bishop City of] Flatonia P.O. Box 329 Flatonia, Texas 78941 Dear Sonya Bishop:  Please place on the agenda, for the next scheduled city council meeting, the Mayor's appointment ofl Rosa Velasquez, Sharon Cosson and Elias Flores to serve on the Housing All terms shall be for two years commencing with appointment date and ending on February 14, These prospective commissioners have been in contact with the Housing Authority and have Mayor Dennis Geesaman will need to complete the Certificate of Appointment forms, for these Thank you for your cooperation. Please call or come by my office, in the event you have any  Authority's! Slate ofCommissioners.  2025.  agreed to serve in this capacity.  appointments, as attached and return to the Housing Authority.  questions or concerns. Sincerely, Nancy M.. Executive Director  ingyoaw    2  E  FO 3 TO  3 a      3  Po TO   a 2    a  0  TO  9 /  0  - wo R o &  V    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.6 Consider and take action on adopling/reathirming Civil Rights Policies  and Procedures, to include the HUD Section 3 presentation, for the  TxCDBG City of Flatonia Contract CDV21-0342.  Summary:  Consider and take action on adopting/reattimming Civil Rights Policies and Procedures, to include the HUD Section 3 presentation, for the TxCDBG City of Flatonia Contract  CDV21-0342.  Option(s):  Imove to approve adoptingreaffirming Civil Rights Policies and Procedures, to include the HUD Section 3 presentation, for the TxCDBG City of Flatonia Ify you are opposed to not 2nd or make any motion. If a motion is not made, the  Contract CDV21-0342. item is dead.  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It is the policy of the City of Flatonia to prohibit the use of excessive force by the law enforcement agencies within its jurisdiction against any individual engaged in 2. Iti is also the policy of the City of Flatonia to enforce applicable State and local laws against physically barring entrance to or exit from a facility or location that is the subject of such non-violent civil rights demonstrations within its jurisdiction. 3. The City of Flatonia will introduce and pass a resolution adoptingrealirming this  enforce the following policy with respect to the use of excessive force:  non-violent civil rights demonstrations;  policy.  As officers and representatives of the City of Flatonia, we the undersigned have read and fulyggree/tothy plan and become a party to the full implementation of this  Mayor Title  72E  Signature Date  February 11,2020  09/01/2019    A1015  Fair Housing Policy  In accordance with Fair Housing Act, the City of Flatonia hereby adopts/reafimms the following policy with respect to the Affirmatively Furthering Fair Housing: 1. The City of Flatonia agrees to affirmatively further fair housing choice for all seven protected classes (race, color, religion, sex, disability, familial status, and 2. The City of Flatonia to plan at least one activity during the contract term to 3. The City of Flatonia will introduce and pass a resolution adopting this policy. As officers and representatives-pt. the City of Flatonia we the undersigned have read and  national origin).  affirmatively further fair housing.  fully Signature Date  a party to the full implementation of this program.  Mayor Title  771  February 11, 2020  09/01/2019    FEDERAL GRANT PROGRAM PROCUREMENT POLICY for the  The Cityof Flatonia  CODEOFCONDUCT  Asa Grant Recipient ofa TxCDBG contract, The Cityof Flatonia shall avoid, neutralize or mitigate actual or potential conflicts of interest sO as to prevent an unfair competitive advantage or the existence of conflicting roles that might impair the performance oft the' TXCDBG contract ori impact thei integrityo ofthe For procurement of goods and services, no employee, officer, or agent of the City of Flatonia shall participate in the selection, award, or administration ofa contract supported by TXCDBG funds if he or she has a real or apparent conflict ofi interest, Such a conflict could arise ifthee employee, officer or any member of! his/her immediate family; his/her partner; or an organization which employs ori is agent; about to employ any oft the parties indicated herein, has a financial or other interest in ora a tangible personal No officer, employee, or agent oft the! CityofFlatonia shall solicit ora accept gratuities, favors ora anything of monetary value from contractors or firms, potential contractors or firms, or parties to sub-agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic Contractors that develop or draftspecifications, requirements, statements ofwork, ori invitations for bids or requests for proposals must be excluded from competing for such procurements. For all other cases, no employee, agent, consultant, officer, or elected or appointed official of the state, or ofa unit of general local government, or of any designated public agencies, or subrecipients which are receiving TxCDBG funds, that has any CDBG unction/esponsibliy, or is in aj position to participate in a decision-making process or gain inside information, may obtain a financial interest or benefit from the The conflict of interest restrictions and procurement requirements identified herein shall apply to a benefitting business, utility provider, or other third party entity that is receiving assistance, directly or indirectly, undera1 TxCDBG contract or award, or that is required to complete some or all workunder the Any person ore entityi including any benefitting business, utility provider, or other third party entity thati is receiving assistance, directly or indirectly, under a TxCDBG contract or award, or that is required to complete some ora all workunder the1 TxCDBG contract in ordertor meeta al National Program Objective, that might potentially receive benefits from TxCDBG awards may not participate in the selection, award, or Any alleged violations of these standards of conduct shall be referred to the City of Flatonia's Attorney. Where violations appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to dismissal or transfer; where violations or infractions appear to be substantial in nature, the matter may be referred to the appropriate officials for criminal  procurement process.  benefit from ai firm considered fora ac contract.  value.  TxCDBGactivity.  TxCDBG contracti inc order to meet the National Program Objective.  administration ofac contract supported by CDBG funding.  investigationand; possible prosecution. ZD6  ofFebruary 2020.  Bryan Milson, Mayor CityofFlatonia  20191 TxCDBG Projecti Implementation Manual  Appendix C  09/01/2019    A1004  Sample Section 504 Policy Against Discrimination based on  Handicap and Grievance Procedures  Ina accordance with 24 CFR Section 8, Nondiscrimination based on Handicap in federally assisted programs and activities of the Department of Housing and Urban Development, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Section 109 of the Housing and Community Development Act of 1974, as amended (42 U.S.C. 5309), the City of Flatonia hereby adopts the following policy and grievance procedures:  1.  Discrimination prohibited. No otherwise qualified individual with handicaps in the United States shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance from the Department of The City of Flatonia does not discriminate on the basis of handicap in admission or access to, or treatment or employment in, its federally assisted programs and The City of Flatonia's recruitment materials or publications shall include a The City of Flatonia shall take continuing steps to notify participants, beneficiaries, applicants, and employees, including those with impaired vision or hearing, and unions or professional organizations holding collective bargaining or professional agreements with the recipients that it does not discriminate on the basis of  Housing and Urban Development (HUD).  2. activities. 3. 4.  statement of this policy in 1. above.  handicap in violation of 24 CFR Part 8.  5. program. 6.  For the hearing and visually impaired individuals eligible to be served or likely to be affected by the TxCDBG program, the City of Flatonia shall ensure that they are provided with the information necessary to understand and participate in the TXCDBG  Grievances and Complaints  a. Any person who believes she or he has been subjected to discrimination on the basis of disability may file a grievance under this procedure. It is against the law for the City of Flatonia to retaliate against anyone who files a b. Complaints should be addressed to the City Manager, at 125 E. South Main St..orP.O. Box 329, Flatonia, Texas 78941, (361) 865-3548, who has been  grievance or cooperates in the investigation of a grievance. designated to coordinate Section 504 compliance efforts.  09/1/2020    C.A A complaint should be filed in writing or verbally, contain the name and address of the person filing it, and briefly describe the alleged violation of the d. A complaint should be filed within thirty (30) working days after the e. An investigation, as may be appropriate, shall follow a filing of a complaint. The investigation will be conducted by the City Manager. Informal but thorough investigations will afford all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a Av written determination as to the validity of the complaint and description of the resolution, if any, shall be issued by the City Manager, and a copy forwarded to the complainant within fifteen (15) working days after the filing of g. The Section 504 coordinator shall maintain the files and records of the City of h. The complainant can request a reconsideration of the case in instances where he or she is dissatisfied with the detemminationresolution as described inf. above. The request for reconsideration should be made to the Cityof Flatonia within ten working days after the receipt of the written The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing of a Section 504 complaint with the U.S. Department of Housing and Urban Development. Utilization of this grievance procedure is not a prerequisite to the pursuit of other remedies. These procedures shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards, and assure that the City of Flatonia complies with Section 504 and HUD regulations.  regulations.  complainant becomes aware of the alleged violation.  complaint.  the complaint where practicable. Flatonia relating to the complaint's files.  etemanaton/esolution.  Signature/Title  Date  09/1/2020    A1013  STHE CITY OF FLATONIA CITIZEN PARTICIPATION PLAN  TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Note to Grant Recipients regarding Limited English Proficiency (LEP) requirements:  In accordance with federal law, ifa significant number of the population are non-English speaking residents and are affected by the TxCDBG project, such citizens should have 'meaningful access' to all aspects ofthe TxCDBG project. Top provide meaningful access', Grant Recipients may need to provide interpreter services at public hearings or provide non-English written materials that are routinely provided in English. Examples of such vital documents may include Citizen Participation notices (e.g., complaint procedures, hearings notices), civil rights notices, and any other published notice that may allow an eligible person with limited English proficiency to participate in discussing proposed  CDBG activities.  For more information, see LEP.gov COMPLAINTI PROCEDURES  These complaint procedures comply with the requirements of the Texas Department of Agriculture' 's Texas Community Development Block Grant (TxCDBG) Program and Local Government Requirements found in 24 CFR $570.486 (Code of Federal Regulations). Citizens can obtain a copy ofthese procedures at the City of] Flatonia City Hall, 125E E. South Main St., Below are the formal complaint and grievance procedures regarding the services provided under I. Aj person who has a complaint or grievance about any services or activities with respect to the TxCDBG project, whether iti is a proposed, ongoing, or completed TxCDBG project, may during regular business hours submit such complaint or grievance, in writing to the City Manager, at 125 E. South Main St., orP.O. Box 329, Flatonia, Texas 78941, 2. A copy of the complaint or grievance shall be transmitted by the City Manager to the entity that is the subject of the complaint or grievance and to the City Attorney within five (5) working days after the date of the complaint or grievance was received. 3. The City_Manager shall complete an investigation of the complaint or grievance, if practicable, and provide a timely written answer to the person who made the complaint or 4. Ifthe investigation cannot be completed within fifteen (15) working days per 3 above, the person who made the grievance or complaint shall be notified, in writing, within the  Flatonia, Texas 78941,(360,86-3548. during regular business hours.  the TxCDBG project.  ormay call (361)865-3548.  grievance within fifteen (15) business days.    A1013  fifteen (15) business days where practicable after receipt of the original complaint or grievance and shall detail when the investigation should be completed. 5. Ifnecessary, the grievance and a written copy of the subsequent investigation shall be forwarded to the TxCDBG for their further review and comment. 6. Ifappropriate, provide copies of grievance procedures and responses to grievances in  English, Spanish, or other appropriate languages.  TECHNICAL ASSISTANCE  When requested, the City shall provide technical assistance to groups that are representative of persons of low- and moderate-income in developing proposals for the use ofTxCDBG funds. The City, based on the specific needs of the community's residents at the time oft the request,  shall determine the level and type ofa assistance. PUBLIC HEARING PROVISIONS provisions shall be observed:  For each public hearing scheduled and conducted by the City, the following public hearing  1. Public notice ofall hearings must be published or posted at least seventy-two (72) hours prior to the scheduled hearing. The public notice must be published in al local newspaper or posted in two locations, city hall and on the city website, or city hall and one additional location, either in the project area (or) a well-traveled public building. Each public notice must include the date, time, location, and topics to be considered at the public hearing. A published newspaper article can also be used to meet this requirement so long as it meets all content and timing requirements. Notices should also be prominently posted in public buildings and distributed to local Public Housing  Authorities and other interested community groups.  2. When a significant number ofnon-English speaking residents are a part of the potential service area oft the TxCDBG project, vital documents such as notices should be published 3. Each public hearing shall be held at a time and location convenient to potential or actual beneficiaries and will include accommodation for persons with disabilities. Persons with disabilities must be able to attend the hearings and the City must make arrangements for individuals who require auxiliary aids or services ifcontacted at least two days prior to 4. A public hearing held prior to the submission ofa TxCDBG application must be held after 5:001 PM on a weekday or at a convenient time on a Saturday or Sunday.  ini the predominant language oft these non-English speaking citizens.  the hearing.    A1013  5. When a significant number ofn non-English speaking residents can be reasonably expected to participate in a public hearing, an interpreter should be present to accommodate the  needs oft the non-English speaking residents.  The City shall comply with the following citizen participation requirements for the preparation 1. Atar minimum, the City shall hold at least one (1) public hearing prior to submitting the 2. The City shall retain documentation oft the hearing notice(s), al listing of persons attending the hearing(s), minutes oft the hearing(s), and any other records concerning the proposed use of funds for three (3): years from the closeout of the grant to the state. Such records shall be made available to the public in accordance with Chapter 552, Texas Government 3. The public hearing shall include a discussion with citizens as outlined in the applicable TxCDBG application manual to include, but is not limited to, the development ofl housing and community development needs, the amount of funding available, all eligible activities under the' TxCDBG program, and the use of past TxCDBG contract funds, if applicable. Citizens, with particular emphasis on persons ofl low- and moderate-income who are residents of slum and blight areas, shall be encouraged to submit their views and proposals regarding community development and housing needs. Citizens shall be made aware oft the location where they may submit their views and proposals should they be 4. When a significant number of non-English speaking residents can be reasonably expected to participate in a public hearing, an interpreter should be present to accommodate the  and submission ofa an application for a' TxCDBG project:  application to the Texas Department of Agriculture.  Code.  unable to attend the public hearing.  needs oft the non-English speaking residents.  The City must comply with the following citizen participation requirements in the event that the 1. The City shall also hold a public hearing concerning any substantial change, as determined by" TxCDBG, proposed to be made in the use ofTxCDBG funds from one eligible activity to another again using the preceding notice requirements. 2. Upon completion of the TxCDBG project, the City shall hold a public hearing and review its program performance including the actual use oft the TxCDBG funds. 3. When a significant number of non-English speaking residents can be reasonably expected top participate in aj public hearing, for either a public hearing concerning substantial change to the' TxCDBG project or for the closeout of the TxCDBG project, publish the notice in both English and Spanish, or other appropriate language and provide an interpreter at the hearing to accommodate the needs oft the non-English speaking  City receives funds from the TxCDBG program:  residents.    A1013  4. The City shall retain documentation oft the TxCDBG project, including hearing notice(s), al listing of persons attending the hearing(s), minutes oft the hearing(s), and any other records concerning the actual use of funds for a period of three (3)years from the closeout of the grant to the state. Such records shall be made available to the public in  accordance with Chapter 552, Texas Government Code.  PASSED AND ADOPTED by the City Council of the City of Flatonia, Texas, on the 21St day of  February 2023.  Dennis Gessaman, Mayor  ATTEST:  Tammy Louvier, City Secretary    A1013  LA CIUDAD DE FLATONIA PLAN DE PARTICIPACION CIUDADANA COMUNITARIO DE TEXAS del inglés (LEP):  PROGRAMA DE SUBVENCIONES EN BLOQUE PARA EL DESARROLLO  Nota para los beneficiarios de la subvencion con respecto a los requisitos de dominio limitado  De acuerdo con la ley federal, si un numero significativo de la poblaciôn no son residentes de habla inglesa y se ven afectados por el proyecto TxCDBG, dichos ciudadanos deben tener' "acceso significativo" a1 todos los aspectos del proyecto TxCDBG. Para proporcionar un "acceso significativo", los beneficiarios de las subvenciôn pueden necesitar proporcionar servicios de interpretacion en audiencias publicas 0 proporcionar materiales escritos que no estén en inglés y que se proporcionen rutinariamente en inglés. Ejemplos de tales documentos vitales pueden incluir avisos de Participacion Ciudadana (por ejemplo, procedimientos de quejas, avisos de audiencias), avisos de derechos civiles y cualquier otro aviso publicado que pueda permitir que una persona elegible con dominio limitado del  inglés participe en la discusion de las actividades propuestas de CDBG.  Para obtener màs informacion, consulte LEP.gov PROCEDIMIENTOS DE RECLAMACION  Estos procedimientos de queja cumplen con los requisitos del Programa de Subvencion en Bloque para el Desarrollo Comunitario de Texas (TxCDBG) del Departamento de Agricultura de Texas y los Requisitos del Gobierno Local que se encuentran en 24 CFR $570.486 (Codigo de Regulaciones Federales). Los ciudadanos pueden obtener una copia de estos procedimientos en el Ayuntamiento de la Ciudad de Flatonia, 125E E. South Main St.. Flatonia, Texas 78941,(361) A continuacion se presentan los procedimientos formales de quejas y quejas con respecto a los  865-3548, durante el horario comercial regular. servicios prestados bajo el proyecto TxCDBG.  1.  Una persona que tiene una queja 0 queja sobre cualquier servicio 0 actividad con respecto al proyecto TxCDBG, ya sea un proyecto TxCDBG propuesto, en curso 0 completado, puede durante el horario comercial regular presentar dicha queja 0 queja, por escrito al Administrador de la Ciudad, en 125E. South Main St..oP.O. Box 329, Flatonia, Texas Una copia de la queja o queja a ser transmitida por el Administrador de la Ciudad a la entidad que es objeto de la queja o queja y al Abogado de la Ciudad dentro de los cinco El Administrador de la Ciudad completara una investigacion de la queja o queja, si es posible, y proporcionarà una respuesta oportuna pore escrito al la persona que presento la  78941.o puede llamar al (361)865-3548.  2.  (5) dias habiles posteriores al la fecha de la queja o queja.  3.  queja o queja dentro de los quince (15) dias.    A1013  4.  Sil lai investigacion no puede completarse dentro de los quince (15) dias hâbiles por3 anteriores, la persona que presento la queja o queja serà notificada, por escrito, dentro de los quince (15) dias cuando sea posible después de lai recepcion de la queja 0 queja Siesr necesario, la queja y una copia escrita de la investigaciôn subsiguiente se enviaran Si corresponde, proporcione copias de los procedimientos de quejas y respuestas a las  original y detallara cuândo debe completarse la investigacion. al TxCDBG para su revision y comentarios adicionales. quejas en inglés, espanol u otros idiomas apropiados.  5. 6.  ASISTENCIA TÉCNICA  Cuando se le solicite, la Ciudad proporcionarà asistencia técnica a grupos que representen a personas dei ingresos bajos y moderados en el desarrollo de propuestas para el uso de los fondos de TxCDBG. La Ciudad, con base en las necesidades especificas de los residentes de la comunidad en el momento de las solicitud, determinarà el nivel y tipo de asistencia.  DISPOSICIONES SOBRE AUDIENCIAS PUBLICAS  Para cada audiencia publica programada y conducida por la Ciudad, se observaràn las siguientes  disposiciones de audiencia publica:  1.  El aviso publico de todas las audiencias debe publicarse o publicarse al menos setenta y dos (72) horas antes de la audiencia programada. El aviso publico debe publicarse en un periodico local o publicarse en dos lugares, el ayuntamiento y en el sitio web de la ciudad, 0 el ayuntamiento y una ubicacion adicional, ya sea en el àrea del proyecto (0) en un edificio publico muy transitado. Cada aviso publico debe incluir la fecha, hora, puede utilizar para cumplir con este requisito siempre que cumpla con todos los requisitos de contenido y tiempo. Los avisos también deben colocarse de manera prominente en los edificios publicos y distribuirse a las autoridades locales de vivienda Cuando un numero significativo de residentes que no hablan inglés son parte del area de servicio potencial del proyecto TxCDBG, los documentos vitales, como los avisos, deben publicarse en el idioma predominante de estos ciudadanos que no hablan inglés. Cada audiencia publica se llevarà a cabo en un momento y lugar convenientes para los beneficiarios potenciales 0 reales e incluirà adaptaciones para personas con discapacidades. Las personas con discapacidades deben poder asistir a las audiencias y la Ciudad debe hacer arreglos para las personas que requieren ayudas o servicios auxiliares  temas a considerar  lugary  en la audiencia publica. Un articulo de periodiço publicado también se  publicay y otros grupos comunitarios interesados.  2.  3.  si son contactadas al menos dos dias antes de la audiencia.    A1013  4.  Una audiencia publica celebrada antes de la presentaciôn de una solicitud de TxCDBG debe llevarse a cabo después de las 5:001 PM en un dia laborable o en un horario  conveniente un sâbado o domingo.  5.  Cuando se puede esperar razonablemente que un numero significativo de residentes que no hablan inglés participen en una audiencia publica, un intérprete debe estar presente para satisfacer las necesidades de los residentes que no hablan inglés.  La Ciudad deberà cumplir con los siguientes requisitos de participacion ciudadana para la preparacion y presentacion de una solicitud para un proyecto de TxCDBG:  1. 2.  Como minimo, la Ciudad deberà celebrar al menos una (1) audiencia publica antes de La Ciudad conservarà la documentacion de los avisos de audiencia, una lista de las personas que asisten a la(s) audiencia(s), las actas de la(s) audiencia(s): y cualquier otro registro relacionado con el uso propuesto de fondos durante tres (3) anos aj partir del cierre de la subvencion al estado. Dichos registros se pondràn a disposicion del publico La audiencia publica incluira una discusiôn con los ciudadanos como se describe en el manual de solicitud de TxCDBG aplicable para incluir, pero no se limita a, el desarrollo de las necesidades de vivienda y desarrollo comunitario, la cantidad de fondos disponibles, todas las actividades elegibles bajo el programa TxCDBG y el uso de fondos anteriores del contrato de TxCDBG, si corresponde. Se alentarà a los ciudadanos, con especial hincapié en las personas de ingresos bajos y moderados que sean residentes de barrios marginales y zonas de niebla del cielo, a que presenten sus opiniones y propuestas sobre el desarrollo comunitario y las necesidades de vivienda. Se informara a los ciudadanos del lugar en el que podrân presentar sus opiniones y propuestas en caso de Cuando se puede esperar razonablemente que un numero significativo de residentes que no hablan inglés participen en una audiencia publica, un intérprete debe estar presente para satisfaçer las necesidades de los residentes que no hablan inglés.  presentar la solicitud al Departamento de Agricultura de Texas.  de acuerdo con el Capitulo 552, Codigo de Gobierno de Texas.  3.  que no puedan asistir a la audiencia publica.  4.  La Ciudad debe cumplir con los siguientes requisitos de participacion ciudadana en caso de que  la Ciudad reciba fondos del programa TxCDBG:  1.  La Ciudad también llevarà a cabo una audiencia publica con respecto a cualquier cambio sustancial, segun lo determine TxCDBG, propuesto para ser hecho en el uso de los fondos de TxCDBG de una actividad elegible a otra nuevamente utilizando los requisitos Una vez finalizado el proyecto TxCDBG, la Ciudad llevarà a cabo una audiencia publica yrevisarà el desempeno de su programa, incluido el uso real de los fondos de TxCDBG.  de notificacion anteriores.  2.    A1013  3.  Cuando se pueda esperar razonablemente que un numero significativo de residentes que nol hablan inglés participen en una audiencia publica, ya sea para una audiencia publica sobre un cambio sustancial en el proyecto TxCDBG o para el cierre del proyecto TxCDBG, publique el aviso en inglés y espanol, u otro idioma apropiado y proporcione un intérprete en la audiencia para satisfacer las necesidades de los residentes que no La Ciudad conservarà la documentacion del proyecto TxCDBG, incluyendo aviso(s) de audiencia, una lista de las personas que asisten a la(s) audiencia(s), actas de la(s) audiencia(s), y cualquier otro registro relacionado con el uso real de los fondos por un periodo de tres (3) anos a partir del cierre de la subvencion al estado. Dichos registros se pondràn a disposiciôn del publico de açuerdo con el Capitulo 552, Codigo de Gobierno  hablan inglés.  4.  de Texas.  APROBADO Y ADOPTADO por el Concejo Municipal de la Ciudad de Flatonia, Texas, el 21  de febrero de 2023.  Dennis Gessaman, alcalde  ATESTIGUAR:  Tammy Louvier, secretaria de la Ciudad    A1014  RESOLUTION No. 2023.2.20.1 Regarding Civil Rights  The City of Flatonia, Texas  Whereas, the City of Flatonia, Texas, (hereinafter referred to as "City of Flatonia") has been awarded TXCDBG funding through a TxCDBG grant (CDV21-0342) from the Texas Department of Agriculture Whereas, the City of Flatonia, in accordance with Section 109 of Title loft the Housing and Community Development Act. (24 CFR 6); the Age Discrimination Act of 1975 (42 U.S.C.6101-6107); and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and for construction contracts greater than $10,000, must take actions to ensure that no person or group is denied benefits such as employment, training, housing, and contracts generated by the CDBG activity, on the basis of race, color, religion, Whereas, the City of Flatonia, in consideration for the receipt and acceptance offederal funding, agrees to comply with all federal rules and regulations including those rules and regulations governing citizen Whereas, the City of Flatonia, in accordance with Section 3 of the Housing and Urban Development Act of 1968, as amended, and 24 CFR Part 75, is required, to the greatest extent feasible, to provide training and employment opportunities to lower-income residents and contract opportunities to Whereas, the City of Flatonia, in accordance with Section 104(1) of the Housing and Community Development Act, as amended, and the State's certification requirements at 24 CFR91.325/D/(6), must adopt an excessive force policy that prohibits the use of excessive force against non-violent civil rights Whereas, the City of Flatonia, in accordance with Executive Order 13166, must take reasonable steps to ensure meaningful access to services in federally assisted programs and activities by persons with limited English proficiency (LEP) and must have an LEP plan in place specific to the Whereas, the City of Flatonia, in accordance with Section 504 of the Rehabilitation Act of 1973, does not discriminate on the basis of disability and agrees to ensure that qualified individuals with disabilities Whereas, the City of Flatonia, in accordance with Section 808(e)(5) of the Fair Housing Act (42 USC 3608(e)(5)) requires HUD programs and activities be administered in a manner affirmatively to further the policies of the Fair Housing Act, agrees to conduct at least one activity during the contract period  (hereinafter referred to as "TDA");  sex, national origin, age, or disability;  participation and civil rights protections;  businesses in the Section 3 Service Area;  demonstrations;  locality and beneficiaries for each TxCDBG project;  have access to programs and activities that receive federal funds; and  of the TxCDBG contract, to affirmatively further fair housing;  3/1/2022    A1014  Whereas, the City of Flatonia, agrees to maintain written standards of conduct covering conflicts of interest and governing the actions ofi its employees engaged in the selection, award, and administration of contracts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FLATONIA,  TEXAS, that:  The CITY of Flatonia ADOPTS The following policies:  1. Citizen Participation Plan and Grievance Procedures (Form A1013); and 2. Section 504 Policy and Grievance Procedures (Form A1004). The CITY of Flatonia REAFFIRMS The following policies: 3. Excessive Force Policy (Form A1003); 4. Fair Housing Policy (Form A1015); and 5. Code of Conduct Policy (Form A1002).  The City affirms its commitment to conduct a project-specific analysis and take all appropriate action  necessary to comply with program requirements for the following:  6. Section 3 Economic Opportunity; 7. Limited English Proficiency; and  8. Activity to Affirmatively Further Fair Housing Choice. Passed and approved this 20th day of February 2023.  Dennis Gessaman, Mayor City of Flatonia, Texas  ATTEST:  Tammy Louvier, City Secretary  3/1/2022    A1015  Fair Housing Policy  Ina accordance with Fair Housing Act, the City of Flatonia hereby adopts/reaffirms the following policy with respect tot the Affirmatively Furthering Fair Housing: 1. The City of Flatonia agrees to affirmatively further fair housing choice for all seven protected classes (race, color, religion, sex, disability, familial status, and 2. The City of Flatonia to plan at least one activity during the contract term to 3. The City of Flatonia will introduce and pass a resolution adopting this policy. As officers and representatives-pt the City of Flatonia we the undersigned have read and  national origin).  affirmatively further fair housing.  fully Signature Date  a party to the fulli implementation of this program.  Mayor Title  777  February11,2020  09/01/2019    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.7 Consider and take action on approving permits for Muffins and  Mufflers Classic Car Show.  Summary:  Muffins and Mufflers Classic Car Show would like to expand for their event scheduled on May 20, 2023. We will need the City's approval to allow this event to take place.  Option(s):  Imove to approve permits for Muffins and Mufflers Classic Car Show. If you are opposed to not 2nd or make any motion. If a motion is not made, the  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted To dispose of a business item the motion should be phrased as a positive action to take. and then if the: group desires not to take this action, the motion should be voted down The excepuon to this rule is when a governing body is asked to lake action ona request and wishes to create a record as to why the denal IS justified    CITY OF FLATONIA Agenda Summary Form  Agenda #  Title:  DA2.1.2023.8 Consider and take action on approving Randy Johnson as the new  EDC committee member.  Summary:  Approve the appointment of Randy Johnson as the new committee member for EDC.  Option(s):  Imove to approve Randy Johnson as the new EDC committee member. If you are opposed to not 2nd or make any motion. Ifa motion is not made, the  item is dead.  Kocian:  Eversole:  Sears: Mayor Geesaman  Seale:  Mayor Pro Tem Steinhauser:  "Negative" motions are generally not permitted. To dispose of a business item, the motion should be phrased as a positive action to take, and then, if the group desires not to take this action, the motion should be voted down. The exception to this rule is when a governing body is asked to take action ona request and wishes to create a record as to why the denial is justified.