The City of  Flatonia  TEXAS  CITY OF FLATONIA Council Chambers/City Hall 125 E. South Main, Flatonia, Texas January 10, 2023, AT 6:00 pm  REGULAR SCHEDULED CITY COUNCIL MEETING  AGENDA  Opening Agenda  Call to Order Invocation & Pledge Citizens' Participation  Reports  Police Chief Utility Director City Manager  November & December Activity December Report November & December Report  Consent Agenda  C1. Consider and take appropriate action on the minutes from the November 8, 2022, C2. Consider and take appropriate action on the financial statements for November and  meeting. December 2022.    Public Hearing  PH1.2023.1 Public Hearing on request from Travis and Erin Seale for a variance on property  located at, 523 E. North Main St, Flatonia, Tx 78941.The property is identified with Fayette County Appraisal District as PID #27849. The request is to seek reliefofthe required property setback of an existing structure they will rebuild in the same  location.  Deliberation Agenda DAI.1.2023.1  Consider and take appropriate action on renewal of contract with Sign Ad and HOT funds to continue to be used to pay for the billboard. Consider and take appropriate action on Ordinance 2022.12.1 An Ordinance amending Ordinance NO. 2019.9.1 relating to appropriations made for the support of the City of Flatonia Texas for the fiscal year beginning October 2022 and ended September 2022 which includes all  DAI.1.2023.2  funds for end ofyear budget adjustments.  DA1.1.2023.3  Consider and take appropriate action on the request from Travis and Erin Seale for a variance on property located at, 523 E. North Main St, Flatonia, Tx 78941. The property is identified with Fayette County Appraisal District as PID #27849. The request is tos seek reliefofthe required property setback of an existing structure they will rebuild in the same location.  DAI.1.2023.4  Consider and take appropriate action on adding City Manager, Sonya Bishop and City Secretary, Tamela Louvier, Mayor Dennis Geesaman, Mayor Pro Tem, Catherine Steinhauser and Ginny Sears as signers on the Flatonia  National Bank Accounts.  Executive Session ES1.1.2023.1  As authorized by Texas Government Code Sec. 551.071 (Deliberation Regardingi pending or contemplated litigation or tos seek the adviceofthe City Attorney including the Flatonia Voluntary Fire Department. City of Flatonia Fire and Rescue Agreement.  Adjournment    I,t the undersigned authority do hereby certify that the Notice ofMeeting was posted on thel bulletin board outside the front door ofthe City Hall ofthe City ofFlatonia, Texas, aj place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: January 6, 2023, by 6:00 p.m. and remained sO posted continuously for at least 72  hours preceding the scheduled time ofs said meeting.  Tamela Louvier, City Secretary, City of Flatonia  NOTICE OF ASSISTANCE ATTHE PUBLIC MEETING  EXECUTIVE SESSION STATEMENT The City Council reserves the right to adjourn into  The Flatonia City Hall is wheelchair accessible. executive session at any time during the course of this Access to the building is available at the primary meeting to discuss any of the matters listed above, as entrance facing Main Street. Persons with disabilities authorized by the Texas Government Code, Section who plan to attend this meeting and who may need 551.071 (Consultations with Attorney), 551.072 auxiliary aids or services such as interpreters for (Deliberations about Real Property), 551.073 persons who are deaf or hearing impaired, readers, or (Deliberations Regarding Gifts and Donations), 551.074 large print are requested to contact the City Secretary's (Personnel Matters), 551.076 (Deliberations Regarding Office at 361-865-3548 or by FAX: 361-865-2817 at Security Devices or Security Audits), 551.086 (Certain least two working days prior to the meeting sO that Public PowerUtilities: Competitive Matters)and 551.087  appropriate arrangements can be made.  (Deliberation Regarding Economic Development  Negotiations).  Agenda Removal Notice  This Public Notice was removed from the official posting board at the Flatonia City Hall on the following date and time:  By:  Tamela Louvier, City Secretary, City of Flatonia    POLICE DE  FLATONIA POLICE DEPARIMENT 205 E. South Main St. Flatonia, TX 78941 Office: 361-865-3337 Fax: 361-865-3039  November 2022 Monthly Report  To: From: Subject: Calls for Service:  Flatonia City Council Flatonia Police Department November 2022 Monthly Report  There were 384 calls for service for this month. Offense /Incident Report Activity:  On November 6, 2022, Sergeant T. Tunis assisted Fayette County deputies and Gonzales County deputies in reference to a vehicle and an individual on I-10. Sgt. Tunis arrived with deputies and immediately located the vehicle and the individual. Sgt. Tunis quickly was able to determine that thei individual needed medical attention due to lack of coherence. Sgt. Tunis was able to assist deputies with the: scene, conducting traffic control, and securing thei individual when EMS arrived to Onl November 7, 2022, Chief L. Dick was notified by Fayette County Dispatch of an alarm at Flatonia City Hall. Chief Dick quickly responded to City Hall and did not observe anything suspicious upon approach but did advise a citizen to not make entry. He proceeded to check the outside of the building and surrounding areas before making entry! himself and contacting the employees inside City Hall. Each employee advised that there was nothing wrong and that the alarm was accidentally On November 12, 2022, Chief L. Dick and Officer T. Amos were contacted by al local business owner about a suspicious vehicle on their property. Upon arriving at the business Chief Dick and Offiçer Amos were able to determine that the vehicle was stolen. At this time, Officer Amos advised dispatch that they needed a wrecker. While taking inventory of the vehicle Sergeant T. Tunis also arrived on scene and assisted with securing the vehicle when the wrecker arrived. The agency that issued the initial stolen vehicle report was notified of the vehicle's recovery and all officers returned to their normal duties. On November 13, 2022, Officer W. Kalina responded to a child that was reportedly not breathing. EMS was also responding to the call. Officer Kalina arrived, along with EMS, and assisted with gathering information related to the event. Offiçer Kalina assisted EMS with preparing the child for transport to al local medical center. Officer Kalina then returned to his  attend to the individual. Once Sgt. Tunis assisted the agencies, he returned to his normal duties.  activated. After ensuring the safety of the employees, Chief Dick returned to his normal duties.  normal duties.    On November 17, 2022, Officer W. Kalina observed a stranded motorist. Upon contacting the occupants, they advised Officer Kalina that they were trying to change their tire to continue their travels. Officer Kalina immediately began to assist the motorist in changing their tire. Once Officer Kalina confirmed they no longer needed his assistance, he returned to his On November 19, 2022, Officer T. Amos responded to a single motor vehicle accident on I-10. Officer Amos responded due to the potential severity of the accident. When Officer Amos arrived, shei immediately assisted EMS and other first responders that were on scene to extract two of the four occupants from the vehicle. All occupants of the vehicle were transported by EMS to medical centers for care. Offiçer Amos continued to assist deputies and other first responders with On November 28, 2022, Chief L. Dick and Officer T. Roggenkamp responded to a multiple vehicle accident on I-10. Chief Dick and Officer Roggenkamp as thet first responders on scene were able to determine how many vehicles were involved in the collision and injuries associated with all the occupants in the vehiçles. Chief Dick and Officer Roggenkamp were able to successfully relayi information to other first responders coming to the scene. When other first responders arrived Chief Dick and Officer Roggenkamp provided traffic control for the widespread scene. Chief Dick and Officer Roggenkamp then NO FURTHER DETAILED INFORMATION IS PUBLISHED DUE TO ON GOING INVESTIGATION OF CASES.  normal duties.  traffic control before returning to her normal duties.  returned toi their normal duties. Arrests and Pending Charges Traffic Contacts: 109  There were no direct custody arrests for the month of November.  All Flatonia Police Officers, including command staff, have conducted traffic control throughout the city and specifically in the areas of town that complaints have been received related to speeding and stop sign violations. Flatonia officers will continue to conduct stationary and mobile radar and observe traffic at intersections to address the traffic concerns. In November, Sergeant T. Tunis attended at training course: Crime Scene Investigation. This weeklong course provided training regarding the legal aspects of a crime scene search, the process for preparing a crime scene investigation, the process of identifying, collecting, and preserving crime scene evidence for examination and analysis, the process of investigating specific crime scene incidents, and various other training topics about crime scene investigation. In November, Student Resource Officer T. Lynn attended at training course regarding his role as Flatonia ISD's SRO. This two- day course focused on training to further educate SRO Lynn on the unique dynamic of being an SRO. The course further discussed legal aspects associated with juveniles and the school setting, the duties of an SRO, the importance of appropriate response to an emergencysituation, and various other training topics associated with the role of being an SRO. InN November, all Flatonia Police Department officers completed annual firearms qualifications and met TCOLE peace officer qualification standards. Officers qualified with all respective firearms carried while on and off duty. Flatonia Police Department officers continuously strive to participate in different training provided every month. Continuous training is vital because of the influence it has on the officer's everyday performance and for professional development.  In-Service Training:    November TYPE Agency Assist Accidents Alarm Calls Animal Complaints Citizen Assist Civil Matter Close Patrol Funeral Escort Ministerial Voucher Motorist Assist Noise Complaint Open Door School Patrol/Security 30 Suspicious Vehicle Suspicious Person Traffic Hazard Transient Call Walk In Disturbance Welfare Check Traffic Stops Incident Reports Offense Reports Follow Ups Scam Call Traffic Control Other TOTAL  # 28 6 3 2 1 4 78 6 0 7 0 2 2 7 0 3 2 4 2 109 6 6 6 0 46 28 388  Flatonia Police Department    ROLICE DED  FLATONIA POLICE DBPARIMENT 205 E. South Main St. Flatonia, TX 78941 Office: 361-865-3337 Fax: 361-865-3039  December 2022 Monthly Report  To: From: Subject: Calls for Service:  Flatonia City Council Flatonia Police Department December Monthly Report  There were 376 calls for service for this month. Offense /incident Report Activity:  On December 12, 2022, Offiçer T. Amos responded to a vehicle fire located at the city of Flatonia entrance ramp and FM 609. Upon arrival the vehicle was no longer on fire, as a local motorist had provided a fire extinguisher to put the fire out. At this time, Officer T.. Amos ensured that none of the occupants of the vehicle were injured and advised responding fire fighters of the location and nature of thei fire. Officer T. Amos was able to conduct traffic control while the vehicle was safely moved off the roadway and while fire personnel ensured that the vehicle was no longer al hazard to the public. On December 15, 2022, Officer T. Roggenkamp observed a suspicious vehicle in al local business parking lot. Upon running the plates of the vehicle, he learned the vehicle was associated with a missing person. Officer T. Roggenkamp contacted the occupants and found that the occupants were reported as missing from another Texas county. Officer T. Roggenkamp then transported the missing persons to the police department. Officer T. Roggenkamp, Sgt. T. Tunis and Officer W. Kalina On December 23, 2022, Officer T. Roggenkamp responded to a medical call to assist EMS. Upon arrival, Officer T. Roggenkamp observed an individual with al laceration to the head due to falling. T. Roggenkamp was able to ensure the individuals consciousness and provide effective updates to responding EMS. When EMS arrived, Officer T. Roggenkamp was On December 28, 2022, Sgt. T.1 Tunis assisted deputies with a vehicle which failed to yield to a traffic stop initiated. Sgt. T. Tunis assisted withi the arrest of two individuals who occupied the vehicle, traffic control for officer safety, and recovering Inp preparation for December festivities, Chief L. Dick and OfficerT. Roggenkamp participated in the "Christmas in Flatonia Lighted Parade." Chief L. Dick was followed by Officer T. Roggenkamp and various other participants in the parade which On December 13, 2022, Chief L. Dick, Sgt. T.Tunis, and OfficerT. Amos participated in the Flatonia Lions Club shopping event  ensured the safety of the persons until they were transported back to their respective county.  able to assist EMS before they transported the individual to al local medical facility.  narcotics from the vehicle and roadside.  concluded with the lighting oft the Christmas Village.    lights activated for the benefit oft the children and entertainment. Officer T. Amos participated by beinga a shopper with the  children, as well. Officers remained at the event until it had concluded for the evening. NOFURTHERI DETAILEDI INFORMATION IS PUBLISHED DUE TO ON GOING INVESTIGATION OF CASES.  Arrests and Pending Charges Traffic Contacts: 146  There were zero (0) direct custody arrests for the month of December.  All Flatonia Police Officers, including command staff, have conducted traffic control throughout the city and specifically in the areas of town that complaints have been received related to speeding and stop sign violations. Flatonia officers will continue to conduct stationary and mobile radar and observe traffic at intersections to address the traffic concerns. In! December, Sergeant T. Tunis attended at training course: Crisis intervention Training. This 40-hour course provided training regarding safety techniques and communication skills for peace officers to use when they respond to individuals in a serious mental health crisis. Additional objectives of the course include: providing the peace officer with the ability to identify behaviors and symptoms regarding a mental health crisis, understand legal aspects, develop a variety of advanced modes of communication to assist in dealing with an individual in a crisis, discuss community and referral resources and InD December, Officer W. Kalina attended at training course: Incident Command System. The Incident Command System (ICS) isas standardized, on-scene, all-risk incident management concept. Training regarding the ICS discussed features and principles, organizational structure, personnel, resources, and how agencies work together seamlessly to prevent, protect In December, School Resource Officer T. Lynn attended courses to further his knowledge and education. SRO Lynn completed training courses regarding Communication and Radio Communication. Training focused on developing effective communication in deescalation tactics, community relations, peer interactions, and how to communicate efficiently with your department and dispatchers during the heat of a critical incident. Also, while Flatonia ISD was not in session, due to holiday break, SRO Lynn continued the Flatonia Police Departmentsstructured Field Training Program with senior officers In December, respective Flatonia Police Department officers completed annual firearms qualifications and met TÇOLE peace Flatonia Police Department officers continuously: strive to participate in different training provided every month. Continuous training is vital because of the influence it has on the ofiersesendyperomane and for professional development.  In-Service Training:  options within their respective geographical area, and other training objectives.  against, mitigate, respond to, and recover from the effects of incidents.  and command staff.  officer qualification standards. Officers qualified with all firearms carried while on and off duty.    December TYPE Agency Assist Accidents Alarm Calls Animal Complaints Citizen Assist Civil Matter Close Patrol Funeral Escort Ministerial Voucher Motorist Assist Noise Complaint Open Door School Patrol/Security 32 Suspicious Vehicle Suspicious Person Traffic Hazard Transient Call WalkIn Disturbance Welfare Check Traffic Stops Incident Reports Offense Reports Follow Ups Scam Call Traffic Control Other TOTAL  # 23 1 2 9 8 0 66 1 1 1 1 0 6 1 3 0 4 1 1 146 4 8 5 0 23 29 376  Flatonia Police Department    FLATOINIA POLICE  TOLICE  DEPARTMENT  YEARLY REVIEW FOR  2022  OFFENSE/INGIDENT  3420g  REPORTS  CALLSFOR SERVICE  1550  TRAFFCSIOPSCONTACIS ARRESTS  1111220  CLOSE PATROLS  32  15200  TRAFFICACCIDENTS    Racial Profiling Report I Full report  Agency Name: RATOMAPAICEDEPAATPAENT ReportingDate: 1/3/2023 TCOLE Agency Number: Chief Administrator: Agency Contact: Phone: (361)865-3337 Email:  149203  Lee Dick  Mailing Address: 205 East South Main, P.O. Box 329, Flatonia, TX78941  This agency filed ai full report  Flatonia Police Department has adopted a detailed written policy onr raçial profiling. Ourp policy:  Clearly defines acts constituting racial profiling:  2) Strictly prohibits peace officers employed by the Flatonia Police Department from engaging in racial profiling: employed by the! Flatonia Police Department has engaged in racial profiling with respect tot the individual;  3) Implements a process by which ani individual may file a complaint with the Flatonia Police Department ift the individual believes that a peace officer  Provides public education relating tot the agency's complaint process;  5) Requires appropriate corrective action tol bet taken against a peace officer employed by the! Flatonia Police Department who, after an investigation, Requires collection ofi information relating to motor vehicle stops in which a citation is issued and arrests made as a result oft those stops, including  is shown to have engaged in racial profiling in violation oft the Flatonia Police Department policy;  information relating to;  The race ore ethnicity oft the individual detained;  Whether a search was conducted: and, ifso, whether thei individual detained consented to the search; Whether the peace officer knew the race ore ethnicity oft thei individual detained before detaining that individual; Whether the peace officer used physical force that resulted in bodily injury during the stop;  The location oft the stop; The reason for the stop;  7) Requires the chief administrator oft the agency, regardless of whether the administrator is elected, employed, or appointed, to submit an annual The governing! body ofe each county or municipality served by the agency, ifthe agencyi is an agency ofa county, municipality, or other  report oft the information collected under Subdivision (6)t to; The Commission on Law Enforcement; and political subdivision oft the state.  The Flatonia Police Department has satisfied the statutory data audit requirements as prescribed in Article 2.133(c). Code of Criminal Procedure during the  eporting period. Executed by:. Chief Administrator ChiefLee Dick Date: 01/04/2023  -    Racial Profiling Report I Full Report FLATONIA POLICE DEPARTMENT 1/1/2022 - 12/31/2022  Page 2  Reason for stop? Violation of law: Total 8  0.72%  Alaska Native/American Indian Black 1 Preexisting knowledge: Total 2  0 White 3  0.00%  Asian/Pacific Islander Q  0.00% 50.00%  12.50% 0.18%  37.50%  Hispaniç/Latino 4  Alaska Native/American Indian Black 0 Moving traffic violation: Total 807  0 White 2  0.00%  Asian/Pacific: Islander 0  0.00% 0.00%  0.00% 72.64%  25.00%  Hispaniç/Latino 0  Alaska Native/American Indian Black 63  1 White 492  0.12%  Asian/Pacific Islander 8  0.99% 30.11%  7.81% 26.46%  60.97%  Hispaniç/Latino 243  Vehicle traffic violation: Total 294  Alaska Native/American Indian Black 17  0 White 168  0.00%  Asian/Pacific Islander 2  0.68% 36.39%  5.78%  57.14%  Hispanic/Latino 107  Was a search conducted? Yes: Total 33  2.97%  Alaska Native/ American Indian Black 9 Total 1,078  0 White 9  0.00%  Asian/Pacific Islander 1  3.03% 42.42%  27.27% 97.03%  27.27%  Hispaniç/Latino 14  No:  Alaska Native! American Indian Black 72  1 White 656  0.09%  Asian/Pacific Islander 9  0.83% 31.54%  6.68%  60.85%  Hispanic/Latino 340  Reason for Search? Consent: Total 13  1.17%    Racial Profiling Report I Full Report FLATONIA POLICE DEPARTMENT 1/1/2022 - 12/31/2022  Page 4  Probable cause: Total 16  1.44%  Alaska Native/American Indian Black 5 Inventory: Total 2  0 White 2  0.00%  Asian/Pacific Islander 0  0.00% 56.25%  31.25%  12.50%  Hispani/Latino 9  Alaska Native/American Indian Black 0 Incident to arrest: Total 0  o White 0  Asian/Pacific Islander o Hispanic/Latino 2  0.18%  Alaska Native/American Indian Black 0  0 White 0  0.00%  Asian/Pacific Islander 0  0.00% 100.00%  0.00%  0.00%  Hispanic/Latino Q  Was Contraband discovered?  Yes: Total 17  Did the finding result ina arrest (total should equal  1.53%  previous column)? Yes o Yes 0 Yes 0 Yes o Yes o  Alaska Native/American Indian Asian/Pacifici Islander 0 Black 5 White 4 Fispaniç/Latino 8 Alaska Native/American Indian Black. 4  0 0.00% 0.00% 47.06% 0 White 5  0.00% 0.00% 0.00% 0.00% 0.00%  No 0 No 0 No 5 No 4 No 8  0.00% 0.00% 100.00% 100.00% 100.00% 6.25% 37.50%  29.41% 23.53% 1.44%  No: Total 16  0.00%  Asian/Pacific Islander 1 Hispanic/Latino 6  25.00%  31.25%  Description of contraband Drugs: Total 10  0.90%  Alaska Native/American Indian Black 4 Currency: Total 0  0 White 2  0.00%  Asian/Pacific Islander Q  0.00% 40.00%  40.00% 0.00%  20.00%  Hispaniç/Latino 4    Racial Profiling Report I Full Report FLATONIA POLICE DEPARTMENT 1/1/2022 - 12/31/2022  Page 6  Written warning and arrest: Total 0  0.00%  Alaska Native/American Indian Black 0 Citation and arrest: Total 1  0 White 0  0.00%  Asian/Pacific Islander 0  0.00% 0.00%  0.00% 0.09%  0.00%  Hispanic/Latino 0  Alaska Native/American Indian Black o Arrest: Total 0  0 White 1  0.00%  Asian/Pacific Islander 0  0.00% 0.00%  0.00% 0.00%  100.00%  Hispaniç/Latino 0  Alaska Native/American Indian Black o  0 White o  0.00%  Asian/Pacific Islander 0  0.00% 0.00%  0.00%  0.00%  Hispaniç/Latino 0  Arrest based on Violation of Penal Code: Total 1  0.09%  Alaska Native/American Indian Black 0 Violation of Traffic Law: Total 0  0 White 1  0.00%  Asian/Pacific Islander 0  0.00% 0.00% 0.00% 0.00% 0.00% 0.00%  0.00% 0.00%  100.00%  Hispaniç/Latino 0  Alaska Native/American Indian Black o Violation of City Ordinance: Total 0  0 White 0  0.00%  Asian/Pacific Islander 0 Hispaniç/Latino 0  0.00% 0.00%  0.00%  Alaska Native/American Indian Black Q Outstanding' Warrant: Total 0  0 White 0  0.00%  Asian/Pacific Islander 0 Hispanic/Latino o  0.00% 0.00%  0.00%  Alaska Native/American Indian Black 0  0 White 0  0.00%  Asian/Pacific Islander 0  0.00% 0.00%  0.00%  0.00%  Hispanic/Latino 0    Racial Profiling Report I Full Report FLATONIA POLICE DEPARTMENT 1/1/2022 - 12/31/2022 Comparative Analysis FLATONIA POLICE DEPARTMENT  Page 8  Motor Vehicle Stops VS. Gender Ethnic Population of Service Area  Racial Profile Data Provided byk Kologlk COPsync Moblle  #of Stops %of  Agency Service Area Demographics Providedby Agency Official (Not Kologlk)  Total Number Population 700 875 0 25 120 1252 832 178  %of 44.44 55.56 0 1.59 7.62 79.49 52.83  Stops 726 65.35% Male 385 34.65% Female 1 0.09% 10 0.90% 81 7.29% 665 59.86% White 354 31.86% Hispanic/Latino  Male Female  Alaska NativelAmerican Indian Asian/Pacific Islander Black White Hispanlc/Latino  Alaska Native/American Indlan Aslan/Paclfic Islander Black  Other/Not Reported Above http:lwww.usa. com/latonla-t.htm  DATASOURCE! USED FOR AGENCY SERVICE AREAI DEMOGRAPHICS:  ADDITIONAL INFORMATION THATI MAYI INFLUENCE. AND/OR IMPACTDATA REPORTED: Flatonia is a town with approximately 1575 residents. However, U.S. Interstate-10 runs through town and approximately 70,164 vehicles pass through Flatonia per day (as of 20191 TxDOT data), whichi is not reflected ini the reported population demographics for the City of Flatonia. The Flatonia ISD draws from a large area outside of the city limits, andi faculty, parents and students who drive to and from school include motorists not reflected in city demographics. There are multiple large agricultural employers in and around Flatonia, with large numbers of transient/day labori influx associated with these employers, and these employees are not necessarily reflected in city resident data/demographics. All1 these factors resulti in ar motoring public and daily influx of people that is neither quantifiable nor reflected This form is produced in accordance with the Texas Code of Criminal Procedure Article 2.134 as required by the Texas Occupation Code Section 1701.164and the Texas Commission on Law Enforcement. The Agency Service Areal Demographics data was derived from available public data sources such as the US Census Bureau and other statistical services available to the  in demographic information related to ther residents of the City of Flatonia itself.  reportinga agency.  KOLOGIK    December 2022  Utility Director Activity Report  12/1  Move light plant back to shop Take 06 F-350 for repairs in LG  Reprogram electrical safety switches @ the sewer plant with updated firmware  Prep for transformer bank upgrade in the downtown area  12/4  Call out for power outage on FM: 2762 near Hwy 90. Replaced transformer, replacement was mismarked at the factory and caused an overvoltage condition. Replaced with second transformer, assist homeowner with checking house.  12/5  Replace pump in lift station #1, old one clogging excessively  Turn off and winterize splash pad  12/6  Upgrade transformer bank by Circle W Meet about drainage on Garbade Lane Repair water leak @ the sewer plant  Install pole for customer meter loop at residence on Old Hallettsville Rd.  12/7  Hook up new electrical service on Old HallettsVille Rd Dig up water service to ready for work to replace leaking valve Haul 2 pumps to Electric Motor Service for repair Replace seal & impeller on spare pump for chlorinator @ well #9 Replace city valve on a water service on Penn near 6th Abandon a sewer lateral in a vacant lot Check voltage issues in north downtown area Meet with TML safety rep Partial power outage on FM 154  12/8  12/9    Drip faucets, drain backflow devices Replace 2 bad tires on sewer machine  12/23  Controls frozen at water plant #2 causing numerous issues. Thaw out, make necessary Chlorine cylinder frozen, thaw, replace check valve and chlorinator head  repairs, flush  Pike broken pole on 5th near Mill  12/24  Call out for sewer blockage on SLa Grange Water leak on Collins, (service) Water leak on W 90 (service)  12/25 12/26 12/27  Cut off 2 water services, water running from under buildings  Power outage, 2nd & Faires, equipment issue Pull and unclog pump @ lift station #1 Fixed water leak in meter box on' W5thSt Replace broken pole on' W! 5thSt.  12/28  Replace city water valve on service on E5thSt Haul 2 loads ball field dirt from Austin  12/29  Replaced damaged crossarm on Mesquite @ Hwy 90 Put water plant #2 back to normal operation  Disconnect electric service for meter can & main breaker box replacement Take digger truck to R& Bi for air tank replacement, picked up after lunch  12/30  Replace run capacitor on lift station #7 Hook up repaired electric service on E. 6thSt.    City Manager's Report To: Mayor Gassama & City Council CC: Staff From: Sonya Bishop, City Manager Date: 01-10-2023 Re: Monthly City Manager's Report  Mayor and Council, Planning and Zoning: the meeting.  There was a P&: Z meeting held on Monday, January 9, 2023. This will be discussed in  2. Economic Development:  a. EDC had a meeting October 20, 2022.  A motion was made and accepted to reappoint Ginny Sears, Dennis Gassmann, Brad Bass and Gary Hoover. Mr. Gary Hoover declined to continue serving on Ginny Sears remains president. Richard Niemann was elected as Vice-President. The BIP grant was updated to require new businesses to submit financials with their applications and existing businesses to submit expenses and plans witha Motion made to do a budget amendment in the amount $500.00 monthly to go  the EDC board.  completed application.  towards the wastewater plant. Motion carried  Code Enforcement:  a. Letters were mailed out to several properties for violations. We continue to observe and mail out letters. Iam searching for a code enforcement officer and working with someone at Fayette County to possibly go in with surrounding cities for an officer.  Road Construction:  1. TxDOT will be having a meeting soon to discuss sidewalks. Ihave not been provided a  date at this time. a. No recent updates  Utility Projects:    Parks and Pool:  a. Tammy and I will be stripping the basketball courts in spring.  Administration:  a. The financials had to be closed due to the end ofyear. There are many challenges we continue to work on to get everything corrected. We discovered that the CPA we were using to assist had direct connections to the person(s) that made the errors in the system, and he recommended we hire that person back to clean the books. Ir refused and discontinued his services. Tabatha and Ih have been working diligently on the books and have made a lot of discoveries. We will be meeting with the auditors this next week to b. A citizen outside oft the city limits has property in low level area where flooding is going tol happen. The county and city worked together to attempt to find a solution for the During the permitting process the city can determine flooding issues, however when a The city cannot and should not be expected to use taxpayers' money to correct problems that are not associated with the city. City council should be aware to avoid these This particular property it was voiced the city caused the issues, reality is the city staff did not change the layout of the land or create further drainage issues, simply replaced existing coverts. The flooding has always been an issue there and will continue to be an Someone contacted a council member in reference to purchasing property. Section 253.008 of the Local Government Code provides that: (a) The governing body ofa municipality may sell real property owned by the municipality by public auction or by sealed bid under Section 272.001. .(b)To sell real property by public auction, the governing body ofa municipality shall publish notice of the auction before the 20th day before the date the auction is held. The notice for sale oft the real property must be published once a week for three consecutive weeks before the date the auction is held in a newspaper of general circulation in the county in which the municipality is located and, if the real property is in another county, in a newspaper of general circulation in the county in which the real property is located. The notice musti include a description of the real property, including its location, and the date, time, and location at which the auction is to be held. The council person contacted me, and I advised the citizen of the policy. After more research it was discovered that this property is in the flooding plains and should is  discuss the adjusting entries and hopefully finish the 2020 audit. citizen, although this residence is outside oft the city limits.  property is established outside of the city limits, wel have authority.  situations.  issue.  advisable not to allow this property to be sold  Financial Report:    a. The end ofyear has been closed without all final journal entries due to the status of the 2020 audit issues. We are continuing to work on this and hope to have a solution very b. Tabatha is a former employee with a local bookkeeping serviçe and is helping get The 2021-2022 final budget adjustment will be discussed in the meeting.  soon.  everything cleaned up.  This concludes the City Manager Report for submission at the January 10, 2023, City Council  meeting.    Minutes Flatonia City Council Regular Meeting November 8, 2022  Present:  Mayor Mayor Pro Tem Counci/persons  Dennis Geesaman Catherine Steinhauser Ginny Sears Allen Kocian Joanye Eversole Travis Seale  City Staff  Sonya, Bishop, City Manager Tammy Louvier, City Secretary Lee Dick, Police Chief  Opening Agenda  Call to Order  Mayor Geesaman called the meeting to order at 6:00 pm.  Invocation & Pledge Council Member Kocian led the invocation and pledge.  Citizens' Participation There was no citizen participation.  Reports  Police Chief Utility Director City Manager  October Activity No Report  Code Enforcement Officer No Report  October Report - Mayor Pro Tem would like to have the minutes from the EDC and Park meetings included in the  Mangers report.  Consent Agenda  Ci. Councilman Seale approved the minutes from the October 2022, meeting. Council person Eversole seconded the motion. None opposed. Motion carried. C2. Council person Sears approved the financial statements for October 2022. Council    person Eversole seconded the motion. None opposed. Motion caffièd.  Deliberation Agenda  DA11.1.2022.1 Mayor Pro Tem Steinhauser made a motion to approve the Third Quarter 2022  Hotel Occupancy Tax Expenditure Reports from Flatonia Chamber of Commerce, Special Projects, and EA Arnim Archives and Museum. Council Person Eversole seconded the motion. Motion carried. None opposed.  Executive Session Opened at 6:35 p.m.  ES11.1.2022.1  As authorized by Texas Government Code Sec. 551.072 (Possible exchange, lease, or value of real estate including the potential change of  ownership ofp park land; and) McWhorter Park Softball Field  ES11.1.2022.2  As authorized by Texas Government Code Sec. 551.071 (Deliberation Regarding pending or contemplated litigation or to seek the advice oft the City Attorney including the Flatonia Voluntary Fire Department.  Voluntary Fire Department Agreement.  ES11.1.2022.3  As authorized by Texas Government Code Sec. 551.074 (Deliberation Regarding Personnel Matters) the Council may enter into closed or executive session to discuss the following personnel matter: Adjustment to the salaries of the City Manager for the yearly evaluation and City Secretary for the six-month evaluation.  Executive Session Closed at 8:36 p.m.  Deliberation Agenda ES11.1.2022.3  Council Person Sears made a motion to approve a 1.5% adjustment to the salaries of the City Manager for the yearly evaluation and City Secretary for the six-month evaluation. Councilman Kocian seconded the motion.  None opposed. Motion carried.    Adjournment  Councilman Seale called the meeting adjourned at 8:52 pm. Mayor Pro Tem Steinhauser seconded the motion. None opposed. Motion carried.  Signed  Dennis Geesaman  Mayor Attest  Sonya Bishop City Manager    D & a 9 U 3 - N 9 I  : :  3     J 2 & 8 3 o  6 2 2  - D -    3  B  -    000006  0000 88888        de    of FE  - - - 0 -  5555  f 20  -    68 pp le  - - -  38  > o 8 d0 00    7P  888 e  MITTTT  - IIIIE E    3 85  000086  000    0000N6  8888    bhhhaa  a  00005  8888    33366665    -  B 3  D  D    000000  00  880    20 0o  0000    000 000 000 000 000 000 00 000  16  lu 1  3  3  à    & aa  5 8    3    - 6 e 15  I  8A  -  o  5 o0 08  - -  -    FE  38    <<<<<<<< A  58  - 00    05  df  00000 88888  fy    ba aab  8  o00005  :00 880  3    88883335    6  3 B  -  N  D    o 00 08885                        - 080  888  I: p  8            : 88        3    8        f    9                3  00        99990000 8888888    000  8880 88898 88880  3                a  D B 3  a  0  e  D  S - e -    5e    : 88        Df        : 80  888888        0o 88    808  a            00 000                of        f    fy        999999999 000 38888888888 888: 8888  o  00  dfy        00000 88888  88888    00009 :00 0888 8888 88 880t  0000