STATE OF TEXAS COUNTY OF. JOHNSON TOWN OF CROSS TIMBER  *  The Board of Aldermen for the Town of Cross Timber, Texas, convened in regular session ati the Briaroaks Fire Hall, 515 Ward Lane, Briaroaks, Texas, on Thursday, June 13, 2024, at 7:00P.M.  to consider the following agenda items.  1. Call to Order  Patti Meier, Mayor, opened the meeting at 7:00 P.M.  2. Review procedure for addressing the Board and Open Meetings Act  Mayor Meier reviewed procedures for addressing the Board and the Open Meetings Act.  3. Roll Call Board members:  Present:  Absent:  Patti Meier - Mayor Kellee Ball - Mayor Pro-tem Tim Linendoll - Alderman Ron McCullough- - Alderman Bridgette Sisson - Alderman Bob Sumien Alderman Other officials:  Kathy LaMaster, Town Secretary Mary. Jo Moncrief, Town Treasurer Wava McCullough, Town Administrator  x  4. Review and approve Minutes of the May 15, 2024 meeting. Motion by: Linendoll motioned to approve as written Voted for: Ball, Linendoll, Sisson, McCullough, Sumien  Second by: Sumien Voted against: none Abstained: none  Motion passed by a vote of5-0  5. Review and approve Financial Records for May 2024. amount of $65,815.61 allotted to the capital improvement fund. Motion by: Sisson to approve financials as presented Voted for: Ball, Linendoll, Sisson, McCullough, Sumien  As of May 31, 2024 the total amount ini the bank is $438,585.41 ini the general fund with the  Second by: McCullough Voted against: none Abstained: none  Motion passed by a vote of5to0    Minutes Board of Aldermen  June 13, 2024 Page 2  6. Public Comment. none  Took item 9 at this point to allow the visitor presentation  7. Committee Reports: a. Capital Improvements Committee  Chairman Linendoll stated the electrician plans to complete the storage unit power by Wednesday. June 19th. The mayor suggested that Rogelio Arellano be present to assist with Mayor Meier updated the board ont the exterior improvements to the storage unit: paint,  location oft the water line.  ramp, driveway area, entry sign and mailbox. b. Infrastructure Committee  Chairman McCullough had three major points to share with the board. (1). Johnson County is not entering into interlocal agreements. (2) Pacheko Koch (now Westwood) discussed services they could provide to the town for the road project. They could prepare documents, seek bids, assure standards, etc to have a state quality road that would last under truck traffic. These services would cost approximately $823K dollars. (3) Explore interlocal agreement with Burleson, this would allow Cross Timber to utilize the agreement established by Burleson toi then negotiate with companies to meet our town needs. This would reduce Mayor Meier has sent messages to Trophy Materials and believes they will put hot asphalt on the low water and cracking asphalt areas on the stretch of Cross Timber Road used by trucks. Sisson was curious ift the interlocal agreement could extend to private roads. Linendoll was curious about ditch maintenance to assure road success. McCullough stated that the action item was to establish thei interlocal agreement prior to knowing the answers to those issues. 8. Discussion and possible action on town propertyi fence costs and next steps. Mayor Meier stated if we put ai fence up during this time of logistical improvements it would cause a problem for workers. LaMaster stated the cost for materials would be approximately $2K and bid by Moseley Fence was $3K. Ball stated she had about 50-75' of fencing. Linendoll  the cost and provide a better option.  suggested that we table the item. Motion by: Sumien motioned to table. Second by: Linendoll Voted against: none Abstained: none  Voted for: Ball, Linendoll, Sisson, McCullough, Sumien  Motion passed by a vote of5to0    Minutes Board of Aldermen  June 13, 2024 Page 3  9. Discussion and possible action flood planning information visit by NCTCOGS Kate Zielke provided a 15-minute presentation with a handout that discussed the current research study and the associated steps. After the presentation Mayor Meier asked about site visits, and yes those are possible. Sumien asked ift there is anything Cross Timber can do with areas outside oft town, Kate suggested opening lines of communication with Johnson County 10. Discussion of and possible action on bids for removal of three trees on town property. Three quotes were obtained, all companies have insurance, the bids ranged from $3600-5800 for removal oft two trees in danger of collapse, a mistletoe infested tree and grinding stumps. All bids were similar the board accepted the lowest bid from Rogelio Arellano. Motion by: Sumien motioned to accept bid from Rogelio for $3600 Voted for: Ball, Linendoll, Sisson, McCullough, Sumien  Environment and Development Department.  as ai first step.  Second by: Linendoll Voted against: none Abstained: none  Motion passed by a vote of5to0  11. Discussion and possible action on investing or dividing town funds for FDIC protection. Mary. Jol Moncrief stated that the funds at Pinnacle Bank are insured up to $250K by FDIC and Pinnacle also insures all our funds through bonds. Options include moving some funds to a money market account, short term CDs, or to a sister bank to have FDIC coverage. Patricia Anthony stated she is earning through a money market account and SO should the town. Mayor Meier stated the original thought was to put in a separate bank. Members of the board discussed the possibility of CDs and where to explore, Aldermen will come with The board voted to open a money market account for $249K at Pinnacle Bank via at transfer from our general fund account. We will use same signatures (McCullough, LaMaster, Moncrief & Meier). Also we will require two signatures to move money ini the money market account.  viable banks and interest rates to the July meeting.  Motion by: Sumien Second by: Sisson Voted against: none Abstained: none  Voted for: Ball, Linendoll, Sisson, McCullough, Sumien  Motion passed by a vote of5to 0    Minutes Board of Aldermen  June 13, 2024 Page 4  12. Discussion and possible action on reimbursement for clearing Cross Timber bar ditch Mayor Meier stated during the most recent storms the low water crossing was blocked and shel had her workers clear the area as it was posing a hazard to the road and properties. The cost of hiring the workers was $1500, and she was requesting reimbursement of $1000 for the work. Alderman McCullough was concerned that the work was completed without prior approval. Mayor Meier: stated it was an urgent matter that required action. Motion by: Linendoll made the motion to reimburse $1000  and low water crossing area.  Second by: Sumien Voted for: Ball, Linendoll, Sumien, Sisson Voted against: McCullough Abstained: none Motion passed by a vote of4 4to 1  13. Discussion and possible action on future town property worker hiring. Mayor Meier stated that the current $500 discretionary amount was not sufficient for some oft these urgent town matters. In relation to building ramps, Alderman McCullough suggested wel have improvement repairs be voted on prior to work being completed. Sisson agreed that strategy would allow for Aldermen to lend their expertise, especially in areas of ADA. Linendoll from a safety perspective wanted to assure that those hired were covered by insurance. Moncrief stated that we should trust those individuals elected by the town to Motion by: McCullough to raise discretionary to $15001 for hiring workers to address urgent  represent us and raise the discretionary amount.  town issues. Second by: Sisson Voted against: none Abstained: none  Voted for: Ball, Linendoll, Sisson, McCullough, Sumien  Motion passed by a vote of5 5to 0  14. Discussion and possible action on town property sign.  Mayor Meier asked about a sign to be located at the corner, it would replace the current sign that is falling apart. She suggested the sign be at least 5. Sisson suggested it be placed SO it would be visible from two angles. Linendoll suggested sending out for mock-ups and pricing. Motion by: Sisson motioned that Mayor Meier seek three bids and bring to July meeting.  Second by: Ball Voted against: none Abstained: none  Voted for: Ball, Linendoll, Sisson, McCullough, Sumien  Motion passed by a vote of 5to 0    Minutes Board of Aldermen  June 13,2024 Page! 5  15. Announcements  none  16. Request for future agenda items  Bank Investments through CDs, town property sign, zoning ordinance sections 18 &19  17. Adjournment  There being noi further business, the meeting was adjourned at 8:55 P.M.  8-8-Z02y Date  KathLaMaster, Secretary OLE hPir Patti Meier, Mayor