Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING on Thursday, January 21, 2016, at 7:00 P.M. at the Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to consider the  following matters: 1. Call to Order  2. Pledge of Alegance/Inyocation (Honor the Texas Flag; I pledge allegiance to  thee, Texas, one state under God, one and indivisible)  3. Roll Call  4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a three-  minute time limit.  6. Report from the Neighborhood Watch 7. Review/Approve Consent Items  a. December 17, 2015 Minutes of Regular Meeting b. December 31, 2015 Financial Reports for City C. December 31, 2015 Financial Reports for Water  d. Report by Utility Specialties e. Report by Carroll & Blackman 8. Review/Approve Action Items  a. Consderation/Approval ofauthorizing the Jefferson County Mosquito Control District to fly at low altitudes as required for the application of pesticides for the control of mosquitoes within the limits of City of Bevil b. Consideration/ Approval of only one change to Ordinance 240, under section 10, number 5, making sure the ordinance is clear of who is exempt from not only the permit fees and bond, but also obtaining any  Oaks, Texas.  permit at all.  9. Reports from the Mayor and following committees:  a. Councilwoman Nelson - Community Development  10.  Adjourn Regular Meeting    Minutes of Regular Meeting held Thursday, January 21, 2016 at 7:00 p.m. were approved.  ATTEST:  Shay Gdeme  Secretary  Shm2l Rebecca M. Ford, Mayor    Regular Meeting MINUTES CITY OF BEVIL OAKS, TEXAS  February 18, 2016  1. Called to Order by Mayor Ford at 7:00 p.m.  2. Pledge of Allegiance led by Mayor Ford with the invocation led by Toby Davis. 3. Roll Call: Present: Mayor Ford, Councilman Fruge, Councilman Merendino, Councilwoman Roberts, Councilwoman Adams, Councilwoman Nelson; ABSENT:  Councilman Tevis  4. Conflict of Interest Statement: NONE 5. Citizen Comments (3 minutes each) - NONE  6. Report from the Neighborhood Watch given by Kimberely Vandver. 7. Review/Approve Consent Items M/M/2/C: Nelson/Fruge APPROVED  a. January 21, 2016 Minutes of Regular Meeting b.. January 31, 2016 Financial Reports for City . January 31, 2016 Financial Reports for Water  d. Report by Utility Specialties  e. Report by Carroll & Blackman - Mr. Davis elaborated on the report given to Council stating the liftstation has been tested and is good. The pond needs a little more time to let the grass grow on the sides, as itl has been seeded but needs to make sure the grass has grown enough to keep the erosion down. Ifall falls into place, we can hopefully start pumping to Beaumont within int the next few weeks, and a fencing contractor will bei installing fencing next week. a. Consiceration/Approval of assignment and consent agreement for Carroll & Blackman Engineers & UA Engineers - General Engineering Services M/M/2/C: Nelson/Fruge APPROVED Mayor Ford explained the City Attorney reviewed the agreement and gave his opinion on the matter; Mayor Ford passed out a printed copy of his opinion toi the Council. Mr. Davis explained Carroll & Blackman merged with LJAI Engineers in. January. This affects both agreements Carroll & Blackman has with the City, which also has an assessor clause in the contracts. However, Carroll & Blackman wanted to bring this to Council for approval for the new name on the invoices; the first is for general services, and the seçond is for b. Consideration/APproval of assignment of consent agreement for Carroll & Blackman Engineers & UAI Engineers Sanitary Sewer Plant M/M/2/C: Fruge/Nelson APPROVED Discussion during above action item.  8. Review/Approve Action Items  the sanitary sewer plant contract.    . Consideration/pproval oft the renewal of mobile home park permits. M/M/2/C: Adams/Nelson APPROVED Mayor Ford explained that all mobile home parks have turned in all the permit paperwork, including insurance requirements and have met all inspection requirements. Councilman Merendino asked about increasing the cost of the park permits, explaining iti is a business that makes money off of the permit. Mayor Ford explained before, when this was discussed, the parks were being taxed as a commercial basis and that was why it was left as it was, but could be looked at again. Councilman Fruge said he thought we should have Kim look into what other cities charge and require and look into this further as well. a. Councilwoman Nelson - Community Development- - Fourth of. July still needs some volunteers; Meet the Candidates went really well; City-wide yard sale will  9. Reports from the Mayor and following committees:  be May 14th and the City-wide cleanup will be May 21*.  10.A Adjourned Regular Meeting at 7:20 p.m. by Mayor Ford. wMPCNelw/erendno  APPROVED  Sl-l Rebecca M. Ford, Mayor  Sayddemy  Secretary    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING on Thursday, April 21, 2016, at 7:00 P.M. at the Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to  consider the following matters:  1. Call to Order  2. Pledge of Aleglance/Invocation (Honor the Texas Flag; Ip pledge allegiance to thee, Texas, one state under God, one and indivisible)  3. Roll Call  4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda = those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning  of the meeting, and observe a three-minute time limit.  6. Report from the Neighborhood Watch  7. Proclamation of May: Mental Health Month with Monique Sennett  of Spindletop Center  8. Review/Approve Consent Items  a. March 10, 2016 Minutes of Regular Meeting b. March 31, 2016 Financial Reports for City C. March 31, 2016 Financial Reports for Water  d. Report by Utility Specialties e. Report by Carroll & Blackman 9. Review/Approve Action Items  a. Consderation/APprova of Interlocal Participation Agreement with BuyBoard for purchasing of Park Grant items.  10.  Adjourn Regular Meeting    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING on Thursday, April 21, 2016, - at 7:00 P.M. at the Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to  consider the following matters:  1. Call to Order  2. Pledge of Alegance/Invocation (Honor the Texas Flag; Ip pledge allegiance to thee, Texas, one state under God, one and indivisible)  3. Roll Call  4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens toaddress Council on agenda items or conçerns not on the agenda = those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning  of the meeting, and observe a three-minute time limit.  6. Report from the Neighborhood Watch  7. Proclamation of May: Mental Health Month with Monique Sennett  of Spindletop Center  8.F Review/Approve Consent Items  a. March 10, 2016 Minutes of Regular Meeting b. March 31, 2016 Financial Reports for City C. March 31, 2016 Financial Reports for Water  d. Report by Utility Specialties e. Report by Carroll & Blackman 9.1 Review/Approve Action Items  a. Consideration/APprova of Interlocal Participation Agreement with BuyBoard for purchasing of Park Grant items.  10. ATTEST:  Adjourn Regular Meeting  Shay Gdeme!  Secretary  Rebeccal M.  Mhm2l  Ford, Mayor    Regular Meeting MINUTES CITY OF BEVIL OAKS, TEXAS Thursday, March 10, 2016  1. Called to Order at 7:00 p.m. by Mayor Ford.  2.Pledge of Alegance/nyocation led by citizen Ronnie Adams. 3.Roll Call: All Present: Mayor Ford; Councilmen Fruge, Merendino, Tevis; Councilwomen Adams, Roberts & Nelson  4.Conflict of Interest Statement: None 5. Citizen Comments (3 minutes each) - None.  6.R Report from the Neighborhood Watch - given by citizen Jane .Review/Approve Consent Items M/M/2/C: Adams/Fruge  Hebert.  APPROVED  a. February 18, 2016 Minutes of Regular Meeting b.February 29, 2016 Financial Reports for City C.F February 29, 2016 Financial Reports for Water  d.Report by Utility Specialties e. Report by Carroll & Blackman  8.Reports from the Mayor and following committees:  a. Mayor Ford - Report regarding resubmission of the FEMA Hazard Mitigation Grant for Severe Repetitive Loss Properties in Bevil Oaks - Mayor Ford reminded everyone that last summer the City applied for a Hazard Mitigation Grant through FEMA to remove one of the severe repetitive loss properties. The grant did not get approved due to a glitch in the system in that there were some new rules. While the property had flood insurance on it when the grant was applied for, the property did not have flood insurance on it when the grant program    was started. This caused the grant to be denied. However, there is a new grant, and there are two more properties that will be added to the new grant, with a possibility of another one. Two properties will be funded at 100% if awarded, while the other two since they are not considered severe repetitive, will be at what is called 75/25. This means the homeowner will have to come up with 25%, which they already know about. There is one more property that may decide to also apply for the grant. We currently have 13 repetitive loss properties, and 2 severe repetitive loss properties. The difference is when FEMA has paid out more in claims than the value of the property, then it is considered severe. The cost of this new grant application is $2,500 and the application date is March 15th. Mr. Ward, the grant administrator who is helping with this, is helping make sure everyone is on the list and has been working with Doug Canant with DD6 to make sure the properties in Bevil Oaks were on the Bevil Oaks lists, and not just on the Jefferson County list. Councilman Merendino asked Mayor Ford if she stated this was $2,500. Mayor Ford stated yes. He continued asking if we lost the previous $4,000. Councilman Fruge asked Mayor Ford if he understood correctly Mr. Ward was not charging us to redo the original grant application due to the circumstances, correct? Mayor Ford stated that was correct, he was not charging us anything at all to redo the original grant application and in the end, some of this may come back to us in the end, but if none of it comes back to us, the most we will be out is $6,500. Mayor Ford explained that    Mr. Ward nor even people at FEMA realized this was thrown in, where the person had to have flood insurance when the program started versus when the grant application was submitted, as this was the first time this has happened. This is why Mr. Ward was not charging us anything to reapply for the original grant application, and only for the adding of the additional properties. Councilman Merendino stated that a grant administrator, who in this case was Mr. Jeff Ward, is hired to make sure everything is right in order to make sure we do not lose our money. Mayor Ford stated that was correct, and also why Mr. Ward was not charging us to reapply for the original property. Councilman Fruge explained that we don't know exactly how much the City may get back until the demolition bids come in and we see what is spent on those costs. Ift there is money is left over, the City gets to keep the remainder. Councilwoman Nelson spoke up and stated we are trying to help the citizens of the whole City and specific citizens who have significant problems and wants to know what Councilman Merendino finds SO amusing about the entire situation by laughing and smirking. Councilman Merendino stated he would be happy to explain. He stated they wrote a $4,000 check and then put it on the agenda 2 weeks later for approval, which he put on Facebook and he (Councilman Merendino) stated he was sure Councilwoman Nelson seen. Councilwoman Nelson stated no, she has him blocked because he was SO abusive to her last spring. Councilman Merendino stated her husband had been abusive too. Councilwoman Nelson stated it may should    have gone differently, but we are doing everything we can to help citizens in this community, and you think it is funny, la am offended by that. Councilman Merendino stated he was offended by her being offended. Mayor Ford stated we were authorized to write the check and the whole 9 yards, but that is another story, but this is why we are informing everyone here tonight, to make sure everyone is informed. We are working to help 3 individual familiesi in particular, and as more funds come available we will keep working to help others as we can. Councilman Fruge asked what happens if someone who isin the 75/25% is not happy, what happens? Mayor Ford explained they can choose to back out at any time, and can also put their home on the market for sale and sell the home instead if they decided. Councilman Merendino asked what would happen to that part of the grant money we have asked for if they backed out for any reason. Mayor Ford stated that part would not be given to us in that case. The homeowner is not under any obligation at this time. However, should the grant go through and the buyout be finalized with each property, the City will demo the property and if there is any money left over, get to keep the remainder of the money. But, in the end, all the City knows for sure we will get is land. b.Counci-woman Adams - Report on building maintenance and changes made - Councilwoman Adams discussed how there have been improvements to the Civic Center. Doug Emmons installed a hoist to help with the Christmas in the Park items and getting things to the top. He also built a storage area under the stairwell. The    speakers are now on the wall, which was done by Mr. Emmons and Ronnie Adams. Councilwoman Adams also stated we have ordered a couple more mics because the secretaries are having a hard time picking up what the Councilmembers are saying to get a real accurate account of what is being said during the meetings as itis hard for them to hear it. Councilwoman Adams continued stating we have also had some strange things happen lately. We have had 2 doors left standing open, one was the Council Chambers door, and one was the bay area side door. There were some things missing such as Christmas in the Park items, some tables and maybe some chairs. Since then we have changed the locks and now passcodes that must be used for coming and going. Councilman Merendino asked if it had been reported to the Sheriff's department. Councilwoman Adams stated no, she did not. She stated the tables and chairs will now be counted each time the civic center is rented. Councilman Merendino asked about installing cameras. Councilwoman Adams stated she was going to look into it, but the budget is very tight. She stated Doug Emmons has also built a cabinet for the equipment where the microphone and speakers go into. She also wanted to thank him for picking up 3 big garbage bags of trash on  Riverbend.  9.Adjourned Regular Meeting at 7:32 p.m. M/M/2/C:  Merendino/Tevis APPROVED  ATTEST:  Shay Gdeme  Shml Rebecca M. Ford, Mayor  Secretary    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING on Thursday, March 10, 2016, at 7:00 P.M. at the Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to  consider the following matters:  1. Call to Order  2. Pledge of Alegance/Invocation (Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible)  3. Roll Call  4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens toaddress Council on agenda items or concerns not on the agenda- those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning  ofthe meeting, and observe a three-minute time limit.  6. Report from the Neighborhood Watch 7. Review/Approve Consent Items  a. February 18, 2016 Minutes of Regular Meeting b. February 29, 2016 Financial Reports for City C. February 29, 2016 Financial Reports for Water  d. Report by Utility Specialties e. Report by Carroll & Blackman  8. Reports from the Mayor and following committees:  a. Mayor Ford - Report regarding resubmission of the FEMA Hazard Mitigation Grant for Severe Repetitive Loss Properties in b. Councilwoman Adams =- Report on building maintenance and  Bevil Oaks changes made  9. Adjourn Regular Meeting    Notice of a BUDGET Workshop Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a BUDGET WORKSHOP MEETING on Thursday, July 14, 2016 at 7:00 P.M. at Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to consider the  following matters: 1.Call to Order 3.Roll Call  2.Pledge of Alegance/nyocation 4.Conflict of Interest Statement  5.Discussion shall be limited to evaluation of current budgets and of items pertinent to establishing budgets for the City of Bevil Oaks for fiscal year 2016-2017 for both the City and Water departments. The City will receive input from private persons and entities including but not limited to its engineering firm, legal counsel, accountant and utility service personnel with specific information related to the  proposed budget.  6. Adjourn Workshop Meeting    Regular Meeting July 28, 2016  CITY OF BEVIL OAKS, TEXAS  1. Called to Order by Mayor Ford at 7:05 p.m.  2. Pledge of Allegiance led by Lewis Leach/Invocation led by Ronnie Adams 3. Roll Call: Present: Mayor Ford, Councilman Fruge, Councilman Merendino, Counciwoman Roberts, Councilwoman Adams, Councilman Tevis. ABSENT:  Nelson  4. Conflict of Interest Statement: NONE  5. Citizen Comments (3 minutes each) - Norman Lowrey: Spoke regarding the 4th of. July and thanked the Mayor & Council for honoring him as the Parade Marshall during the 4th of. July parade. Lewis Leach: Explained the fire department is an all-volunteer organization and is always looking for new members. Allen Pride: Discussed BISD and potentially transferring to Hardin- Jefferson school district. He explained it would start with a petition that must be signed by 51% of registered voters that would require both boards to vote. Ifone board says yes, TEA has the final decision. Mr. Pride and others will be set up at the Civic Center on Saturday, August 6, 2016, to try and get signatures, then going door to door to obtain the signatures. Constable Earl White: Thanked everyone for allowing his department in participating in the 4th of. July events. He also gave everyone his cell phone # (409-466-9158 and email: whiteecoleeron.xus, for anyone to use. Martha Vautrot: Discussed the potential raising of rates on the mobile home park permit fee and asked Council to consider not raising the fee. Mike Fredrick: Also discussed his displeasure in 6. Report from the Neighborhood Watch given by Kimberely Vandver. 7. Review/Approve Consent Items M/M/2/C: Fruge/Tevis APPROVED  the potential raising of the mobile home park permit fees.  a. June 16, 2016 Minutes of Regular Meeting b. June 30, 2016 Financial Reports for City C. June 30, 2016 Financial Reports for Water d. July 14, 2016 Minutes for City Side Budget Meeting  e. Report by Utility Specialties f. Report by Carroll & Blackman 8. Review/Approve Action Items  a. consoeration/APprova of spending $3,200 to Maverick  Communications in this budget year for camera system. Mayor Ford    explained this is the system we discussed at the last meeting, and how hard it is for Kimberely Vandver to get the meetings online. Mrs. Vandver explained it takes up to 8 hours or longer to get meetings online, and she cannot do anything else on her computer while this is going on. Mayor Ford stated with these issues, we would like Council too consider spending this money during this budget year and get it started if Council wanted to go ahead and consider it. Kimberely Vandver explained this would include four (4) cameras at the civic center, including three (3) outside and one (1) inside to record the council meetings. Councilman Tevis made the motion to approve with Councilman Fruge seconding; all approved. M/M/2/C: Tevis/Fruge b. Consideration/Approval of changing mobile home park permit fees from $100 per year to $500 per year. Mayor Ford stated it was brought up a few weeks ago during the budget meeting and it was stated it would be brought back during this meeting with more information. Mayor Ford asked Kimberely Vandver to do more research on this, and turned it over to Mrs. Vandver. Kimberely Vandver stated she looked at multiple things, including property taxes. Whoever owns the land pays land taxes, and whoever owns the home pays personal property taxes. Mrs. Vandver also pulled the minutes to see what the initial reasoning for the permit fee was for, which the minutes show it was to cover the expenses for everything, such as the expenses for the salary for office staff and the inspector. Our current building inspector is not only a code enforcement officer, but also a building inspector, including ac commercial building inspector, and he stated the current $100 fee is adequate to cover his time to inspect those properties, and leaves room for if we need to send notice for any violations. Mrs. Vandver then called other cities to see what their polices were on mobile home parks. This included Sour Lake, Lumberton, Silsbee, and Beaumont, at which none of them charge an annual permit fee. Some of them do charge an initial permit fee, but they do not charge an annual fee. Councilman Fruge stated at the last meeting he stated he would consider entertaining this, but in light of all the taxes they pay and information given, Ifeel it should be left alone. Councilman Merendino stated it was good that Mrs. Vautrot and the rest of them came tonight to help explain it as well. NO MOTION MADE- dies for lack of motion.  APPROVED    9. Reports from the Mayor and following Committees:  a. Councilman Fruge - Discuss DD6 proposal to improve drainage at the low water crossing on River Bend Dr. as well as revamp the ditch behind City Hall that starts at Sweetgum and runs West to the low water crossing on River Bend Dr. = Councilman Fruge gave his presentation showing the survey completed regarding the grant received for the new playground from the Texas Parks and Wildlife. He showed where everything is currently scheduled to go, including the walking trails scheduled for a later date. He continued by explaining that after some discussions between the Mayor, Councilman Fruge, and several people at DD6 regarding potential funds they (DD6) may have to concrete line the ditch that runs through the property, asking DD6 to help. In the end, DD6 stated they would not concrete line the ditch, but they would reshape it, and redo the crossing at Riverbend that currently floods by replacing the pipe with bigger pipes if we remove the utility that is there, Councilman Fruge explained the park is scheduled to be developed close to the ditch. But if they reshape the ditch for us, they will require a 90-foot easement, which will cut into where we currently have planned for the park and walking trails, meaning we will need to complete this before we finish the playground equipment. Councilman Fruge went on discussing what DD6 would require from us to move forward with this project, and the potential costs. The costs based on the district engineer gave us on our portion of the work, would be approximately $45,000 should it be approved during the city side budget. Ifapproved, DD6 would then add it to their  2017 schedule. (You can see the entire presentation at t/amunbecmheah-MwIaRews  10. APPROVED ATTEST:  Adjourned Regular Meeting at 8:14 p.m. M/M/2/C: Merendino/Tevis  Say Gdeme  Secretary  Rebecca  Sh2l  M. Ford, Mayor    Places on the ballot shall be determined by drawing, as provided in the' Texas Election Code. Drawing for places on the ballot will take place on Monday, August 29, 2016 at 10:00 A.M. at  City Hall.  Carolyn L. Guidry shall be the Early Voting Clerk. Early voting ballots and applications shall be as prescribed by the Texas Election Code. Applications for early voting ballots by mail shall be submitted to: Carolyn L. Guidry, Jefferson County Clerk's Office, P.O. Box 1151, Beaumont, Texas 77704-1151. Applications for ballots by mail must be received no later than the close ofbusiness on Friday, October 28, 2016. Must be received by the close of regular Early voting by person appearance shall be conducted as attached in attachment A.  business day by mail, common carrier or: fax.  A notice will be posted of the date and time the mail ballots will be delivered to the Early  Voting Ballot Board Chairman and/or the Co-Chairman as required.  Returns shall be made in accordançe with the Texas Election Code.  In the event any provisions ofthis election order are inconsistent with the provisions of the Texas Election Code pertaining to municipal actions, or incomplete, thej provisions ofthe  election code of the State ofTexas apply.  By approving and signing this ordinance, the Mayor officially confirms as her action all  matters recited in said ordinance which by law come within her jurisdiction. PASSED AND APPROVED THIS 18th day of August, 2016.  bhelad  ATTEST:  Gdeme!  Mayor  srhny    AHACHMENT "A"  NOTICE OFEARLYVOTINGLOCATIONSAND HOURSI FOR November 8, 2016, GENERALAND. JOINTI ELECTIONS (Aviso de locales V horario para eleccions adelantadas de Noviembre 8, 2016  Eleccions Generalesy Conjunta)  Early Voting by personal appearance will be conducted each weekday at: (La votacion adelantada en persona se llevarà a cabo de lunes a viernes en:)  EARLY VOTING LOCATIONS: (Localizaciones de Votacion Adelantada): Beaumont Courthouse-Main location Port Arthur Sub-Courthouse Rogers Park Recreation Center PortArthur) Publici Library Theodore Johns Library John Paul Davis Community Center Marion & Ed Hughes Public Library Groves Recreation Center Effie & Wilton Hebert Library  1001 Pearl St., Beaumont, Texas 525 Lakeshore Dr., PortArthur, Texas 6540 Gladys, Beaumont, Texas 46151 Ninth Ave, Port Arthur, Texas 4255 Fannett Rd., Beaumont, Texas 3580 E Lucas, Beaumont, Texas 2715 Nederland. Ave., Nederland, Texas 61503 39" Street, Groves, Texas 2025 Merriman St., Port Neches, Texas  DATES. AND HOURS FOR. ALLABOVE LOCATIONS: (Fechas y Horas para todas las localizaciones):  October 24-28 (Octobre 24 -28) October 29 (Octobre 29) October 30 (Octobre 30) October 31 -November 4 (Octobre 31- Noviembre 4)  Monday Friday (Lunes -Viernes) Saturday (Sabado) Sunday (Domingo) Monday - Friday (Lunes = Vernes)  8:00 a.m. - 5:00 p.m. 7:00 a.m.- - 7:00 p.m. 12:00 p.m. -5:00 p.m. 7:00 a.m. 7:00 p.m.  DATES AND HOURS FOR LOCATION. BELOW: (Fechas y Horas para todas las localizaciones): Jefferson Co. J.P. Pct 41 Bldg (Judge Chesson's Courtroom) Precinct One Service Center October 30 (Octobre 30) October 31 - November 4 (Octobre 31- Noviembre 4)  19217 FM 365, Beaumont, Texas 1201 W. Hwy. 90, China,' Texas  Saturday (Sabado) Monday - Friday (Lunes - Viernes)  7:00 a.m. - 7:00p p.m. 7:00 a.m. - 7:00 p.m.    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING on Thursday, August 25, 2016, at 7:00 P.M. at the Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to  consider the following matters:  1. Call to Order 3. Roll Call  2. Pledge of Alegance/nvocation 4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens toaddress Council on agenda items or concerns not on the agenda = those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning  of the meeting, and observe a three-minute time limit.  6. Report from the Neighborhood Watch 7. Review/Approve Consent Items  a. July 28, 2016 Minutes of Regular Meeting b.July 31, 2016 Financial Reports for City C. July 31, 2016 Financial Reports for Water  d. Report by Utility Specialties e. Report by Carroll & Blackman 8. Review/Approve Action Items  a. Consideration/Aprova. of Adopting 2016 Property Tax Rate. b.C Consderation/APprova. of Adopting the Proposed 2016-2017  Budget for the City of Bevil Oaks Public Works.  9. Reports from the Mayor and following Committees:  a. councilwoman Nelson - Dates to be given for upcoming  community development tevents.  10. Adjourn Regular Meeting    MINUTES for Regular Meeting CITY OF BEVIL OAKS, TEXAS  August 25, 2016  1. Called to Order by Mayor Ford at 7:00 p.m.  2. Pledge of Allegiance led by George Bryant/Invocation led by Mark 3. Roll Call: Present: Mayor Ford, Councilman Fruge, Councilwoman Adams, Councilman Tevis, Councilwoman Nelson, Councilman  Theobald.  Merendino; Councilwoman Roberts 4. Conflict of Interest Statement: NONE  5. Citizen Comments (3 minutes each) - Barbara Emmons = Regarding the proposed user fee. Louis Leach = Fire department is volunteer only and need volunteers; also need to pay very close attention at the red light; also feels the city needs to look into increasing sales tax. Joan Howard - Pet Clinic & the costs have went down this year. 6. Report from the Neighborhood Watch not given. 7. Review/Approve Consent Items M/M/2/C: Nelson/Tevis  APPROVED  a. July 28, 2016 Minutes of Regular Meeting b.July 31, 2016 Financial Reports for City C. July 31, 2016 Financial Reports for Water  d. Report by Utility Specialties e. Report by Carroll & Blackman 8. Review/Approve Action Items  a. consoeration/Aprova of Adopting 2016 Property Tax Rate. Mayor Ford informed everyone the maximum operating tax rate last year was 0.235316 per $100. This year's maximum operating rate is 0.238272 per $100. This will be about $9,726 difference if we received 100% of the funds. Councilman Merendino stated he didn't think we should raise taxes this year. M/M2/CFuge/Neison APPROVED Merendino b.C consoeration/APprova of Adopting the Proposed 2016-2017 Budget for the City of Bevil Oaks Public Works. Mayor Ford  OPPOSED    turned the meeting over to the City's CPA, Charlotte Yeates. Two numbers were changed, including late fees and chlorine. After a long discussion, which can be viewed online at Atps/avaoumteconhateh-tImIOPne8 the budget was approved. M/M/2/C: Nelson/Fruge APPROVED a. Councilwoman Nelson - Dates to be given for upcoming Adjourned Regular Meeting at 9:18 p.m. M/M/2/C:  9. Reports from the Mayor and following Committees:  community development events.  10.  Velson/Merendino APPROVED  ATTEST:  Shay Gdeme  Khea anl Rebecca M. Ford, Mayor  Secretary    Noticeotal Special Meeting CITYOEBEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a SPECIAL MEETING on Tuesday, September 6, 2016, at 7:00 P.M. at the Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to consider the  following matters: 1. Call to Order 3. Roll Call  2. Pledge of Aleglance/Invocation 4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda = those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a three-  minute time limit.  6. Review/Approve of Councilman Dave Tevis, Ward 1, resignation. 7. Rewew/Consider/Approve of Appointment of New Councilperson to Fill  Ward 1 position left vacant by Councilman Dave Tevis. 8. Pre-Oath of Office for new counciperson 9. Oath of Office for new counciperson  10.  Review/Approve Action Items  a. Consideration/APprova. of Resolution for canceling the election for City Council which was called for with Ordinance 248, on November 8, 2016. b. Consideration/Aproval of Increasing of the monthly Water/Sewer C. cons.deration/APprova of Lowering the Minimum Usage amount for d. Consideration/Approval of Ordinance #249, an ordinance establishing a debt service fee for capital improvements to the City of Bevil Oaks, Texas, water and wastewater collection system & providing a penalty  Rates.  Monthly Billing fort the Water/Sewer Rates.  for failure to pay. Adjourn Special Meeting  11.    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING on Thursday, September 15, 2016, at 7:00 P.M. at the Civic Center located at 7390  Sweetgum Road, Bevil Oaks, Texas to consider the following matters:  1. Call to Order 3. Roll Call  2. Pledge of Alegiance/Invocation 4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns.not on the agenda - those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the  beginning of the meeting, and observe a three-minute time limit. 7. Proclamation of September: Suicide Prevention Month 2016 8. Proclamation of October: Breast Cancer Awareness Month 2016  6. Report from the Neighborhood Watch 9. Review/Approve Consent Items  a. August 25, 2016 Minutes of Regular Meeting b. September 6, 2016 Minutes of Special Meeting  August 31, 2016 Financial Reports for City d. August 31, 2016 Financial Reports for Water  e. Report by Utility Specialties f. Report by Carroll & Blackman 10.Review/Approve Action Items  a. - consgeration/Approval of City side budget for the fiscal year 2016-2017. a. Mayor Ford - Bevil Oaks & the Jefferson County Hazard Mitigation Plan; FEMA b. - Councilwoman Nelson - Community Development upcoming dates: Sept. 22- Pet Clinic; Oct. 5-F Flu Clinic; Oct. 6-1 Meet the Candidates; Oct. 15-) Yard Sale; Oct. 22-Clean up; Nov. 19. - Decorate for Christmas in the Park; Dec. 1- Christmas  11.Reports from the Mayor and following Committees:  grant update  Parade; Dec. 3 = Christmas in the Park  12.Comments of Councilmembers: 13.Adjourn Regular Meeting  a.. Councilman Merendino - Discuss alternatives to the proposed ditch.";water  plant maintenance; the upkeep of our city    Minutes of Regular Meeting CITY OF BEVIL OAKS, TEXAS  September 15, 2016  1. Called to Order by Mayor Ford at 7:05 p.m. 2. Pledge of Allgiance/Invocation led by George Bryant  3. Roll Call: Present: Mayor Ford, Councilwoman Adams, Councilman Theobald, Councilwoman Nelson, Councilman Fruge, Councilman Merendino,  Councilwoman Roberts  4. Conflict of Interest Statement: NONE  5. Citizen Comments (3 minutes each) - Dale Darby - discussed the water meters, and what research was conducted before purchasing them; discussed the Council declining Councilwoman Nelson a permit to operate a business, but then she continued to operate the business, stating this means the Council has their own agenda and the city doesn't understand their agenda; he then discussed the 51% FEMA rule, asking what happens after a citizen hits the 51%; Mayor Ford stated this has been discussed at multiple council meetings, as well 6. Report from the Neighborhood Watch given by Kimberely Vandver. 7. Proclamation of September: Suicide Prevention Month 2016-moved this up tor number 5. Monique Sennet of Spindletop Center, read the Suicide Prevention Proclamation for September 2016. M/M/2/C: Adams/Merendino 8. Proclamation of October: Breast Cancer Awareness Month 2016 Mayor Ford stated that Councilwoman Roberts brought all the pretty pink cups and items for us. Mayor Ford read the Proclamation for October being Breast Cancer Awareness Month. She then turned it over to Councilwoman Roberts. Councilwoman Roberts informed everyone of what the Gift of Life is about, including the 5K Ribbon Run. M/M/2/C: Merendino/Adams APPROVED 9. Review/Approve Consent Items M/M/2/C: Fruge/Nelson APPROVED  as in newsletters.  APPROVED  a. August 25, 2016 Minutes of Regular Meeting b. September 6, 2016 Minutes of Special Meeting C. August 31, 2016 Financial Reports for City d. August 31, 2016 Financial Reports for Water  e. Report by Utility Specialties f. Report by Carroll & Blackman  Councilman Merendino stated there was payment to attorney for $500 that he feels is unknown; and can he get caught up on billing. Councilman Merendino also stated he wanted it known to the citizens that these consent items cannot be    discussed. Mayor Ford stated that as stated in the Council Handbook, the consent items are, just that, for consent. fsomething needs to be discussed, it must be  pulled for the next meeting.  10.  Review/Approve Action Items  a. Consideration/Approva: of City side budget for the fiscal year 2016- 2017. M/M/2/C: Fruge/Theobald APPROVED Councilman Merendino OPPOSED. Mayor Ford stated Kimberely Vandver sent a larger copy to everyone this afternoon that could be read, and it is the budget we discussed at the last meeting. Councilman Merendino asked if this means we are going to spend the $65,000 on the ditch? Councilman Fruge stated no, it was $45,000. Councilman Fruge informed Council that DD6 has met with BISD and received the easement for free, which was included in the original presentation on the ditch. He continued explaining that from approximately $30,000 of our share, DD6 will conduct approximately $250,000 worth of work. Council continued discussing the ditch, costs, and the budget, which can be found here:  nttps/www.youtube.com,watch?v-TIFwnlrwPXc Reports from the Mayor and following Committees:  11.  a. Mayor Ford - Bevil Oaks & the Jefferson County Hazard Mitigation Plan - Mayor Ford stated she wasn'tsure if anyone ever thought about who paid for all the assistance we receive after a hurricane or other disaster. We are part of the Jefferson County Hazard Mitigation Plan, as are other cities and organizations. This allows us to tap into their resources during disasters. Every sO often, FEMA sends down a list of what the County as well as the City, must do in order to stay a part of the plan. They will check to see if you have been working on the plan during the last 5 years. One thing they expect us to do is make sure properties are being elevated, whether it be a new structure, or ifi it has hit the 51% rule. We have done that, as well as apply for grants, which we have also done. They have wanted to see generators at our critical infrastructures and we are almost complete with that, including the City Hall, Fire Station, water plant, sewer plant and Civic Center. We still need them for the lift stations. Other items include hanging tree limbs over streets, lines, and other areas.; FEMA grant update = we just learned we are in the status of "for further review" which is good. The alternative is declined. However, it looks like we should get the project under way sometime around March of next yearifall goes well. b. Councilwoman Nelson - Community Development upcoming dates: Sept. 22 - Pet Clinic; Oct.5-Flu Clinic; Oct. 6-N Meet the Candidates;    Oct, 15-Yard Sale; Oct. 22- Clean up; Nov. 19 - Decorate for Christmas in the Park; Dec. 1-Christmas Parade; Dec. 3-Christmas in  the Park  12.  Comments of Councilmembers:  a. Councilman Merendino - Discuss alternatives to the proposed "ditch." -skipped since it passed; water plant maintenance-s stated Councilman Fruge stated at the last meeting he wanted to raise rates 60%, to put divers into the water tanks and other expenses, Councilman Merendino also discussed the upkeep of the city by Cousins Lawn Service. The entire discussion can be seen online at t/AmmaombecomAatan-TeminwePe Adjourned Regular Meeting at 8:37 M/M/2/C: Fruge/Nelson  13. APPROVED ATTEST:  Shuy Gdemet  - a2  Secretary  Rebecca M. Ford, Mayor    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet ina a REGULAR MEETING on Thursday, October 20, 2016, at 7:00 P.M. at the Civic Center located at 7390 Sweetgum Road, Bevil Oaks, Texas to consider the  following matters: 1. Call to Order 3. Roll Call  2. Pledge of Alegiance/Invocation 4. Conflict of interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda -t those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a three-  minute time limit.  6. Report from the Neighborhood Watch 7. Review/Approve Consent Items  a. September 15, 2016 Minutes of Regular Meeting b. September 30, 2016 Financial Reports for City C. September 30, 2016 Financial Reports for Water  d. Report by Utility Specialties e. Report by Carroll & Blackman 8. Review/Approve Action Itèms  a. cons@eration/Approva. of 2016 Certified Tax Roll. 9. Reports from the Mayor and following Committees:  a. Mayor Ford - Response to citizen comments from previous meeting b. Councilwoman Nelson = Community Development upcoming dates and how previous events turned out: Sept. 22-F Pet Clinic; Oct. 5-Flu Clinic; Oct. 6- Meet the Candidates; Oct. 15- Yard Sale; Oct. 22-C Clean up; Nov. 19 - Decorate for Christmas in the Park; Dec. 1- Christmas  dated September 15, 2016.  Parade; Dec. 3-Christmas in the Park Comments of councimembers:  10.  a. Councilwoman Adams = Reflections of Service b. Councilman Merendino = Sewer tie into Beaumont  11. Adjourn Regular Meeting    Minutes of Regular Meeting held Thursday, October 20, 2016 at 7:00 p.m. were approved.  ATTEST:  Say Ademe  Secretary  Shal Rebecca M. Ford, Mayor