February 22, 2022  MILLERSVILLE BOROUGHCOUNCL: MEETINGI MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on Tuesday, February 22, 2022, in the Millersville Borough Public Meeting Room located at 100 Municipal  Drive, Millersville, Pennsylvania. moment of silence was then observed  The meeting was called to order at 7:01 p.m. followed by the pledge to the flag and a  COUNCIL MEMBERS  Lauren E. Hauck Lynn M. Miller Linda L. Bellile Mary Ann Gerber  DavidT. Aichele, Mayor Christopher Hubbs  OTHERS PRESENT  John D. Rochat, Borough Manager & Millersville Borough Chiefo of] Police Sue McCullough, Millersville Borough Receptionist Lieutenant Jeff] Margevich, Millersville Borough Police Department Dr. Victor DeSantis, Millersville University Andrew Geer, Millersville University Student Representative Keira Stigelman, Penn Manor Student Representative Dorothy Imel, 1902 Blue Ridge Dr, Lancaster David Sykes, 344 Valley Rd, Millersville Stephanie Hersh, 72 Blue Rock Rd, Millersville Amy Stigelman, 55 Quaker Hills Rd Elaine Jones, Lancaster Newspaper, Via phone CITIZENS' REQUESTS OR CONCERNS  Dorothy Imel, 1902 Blue Ridge Dr, addressed President Hauck regarding a new business item, from the March 23, 2021 Council Meeting Agenda, Local Climate Action Program. President Hauck stated this involves college students throughout the Commonwealth. Ms. Imel said there is a survey being distributed throughout the Borough and wanted an update on and ift there is any Borough financial responsibility. President Hauck stated that this subject will be discussed this evening, during her President's report and will answer all her  matter  this  questions, at that time. MINUTES  A motion to approve the minutes for the January 3, 2022, and the January 11,2022, Council meetings was made by Mrs. Gerber and seconded by Ms. Bellile. With no discussions, the motion passed by a unanimous voice vote with Lynn Miller from the January 3rd minutes due to not being on Borough Council at that time.  abstaining  1of5    February 22, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  REPORTS OF BOARDS. COMMITTEES. AND COMMISSIONS  Ms. Bellile reported the Blue Rock Regional Fire Commission held ai meeting on Thursday, February 3, 2022, at the Millersville Station. Thel Financial ending report for January was reviewed. The meeting schedule for 2022 was reviewed to make certain that other fire houses are included ini the meeting locations. Several new college students have joined, and a plan is in process for including Millersville University. Numerous maintenance issues plague the various stations. A copy ofa a Master Plan will be sent to members oft the Board for review with the intent of setting aside time at the March meeting for discussion to implement the Master Plan. More specific information will be presented in the March report. Presently, there are four volunteer fire companies: Highville, Millersville, Washington Boro, and West Lancaster. The locations oft the stations have one in the center oft the Borough, one on the eastern edge ofthe township and two on1 the western edge along the Susquehanna River. Itisi important to note that three of the four stations are older and need some major repairs to include new garage doors, HVAC updates, electrical updates, alarm system upgrades, door system upgrades, roofs, etc. None of the stations are designed to meet most health and safety requirements for fire stations.  EXECUTIVE SESSION held later in this meeting.  President Hauck stated the Executive Session for the hiring of the Finance Officer will be  PERSONNEL ADVISORY COMMITTEE REPORT  Lynn Miller, Personnel Advisory Committee Chairwoman stated the new hire for the Finance Officer position left after two days due to ai much higher offer in wages from another company. Itl has been suggested to use a third party, who specializes in recruitment ofjobs. Ms. Miller said she contacted TriStarr on behalf oft the Personnel Advisory Committee and Borough Manager. They have two methodologies for assisting us in finding and hiring a Finance Officer  and this will be discussed during this evening's] Executive Session.  PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE REPORT The 2022 Municipal Yard Waste Agreement was discussed and Chief Rochat informed Council there was aj price increase in the tipping fee for Columbia Brough, but this increase was already calculated into the 2022 budget. Linda Bellile, Committee Chairwoman stated this is not out of committee, due to: no quorum at the last meeting. Ms. Bellile made a motion to accept the 2022 Municipal Yard Waste Agreement with Columbia Borough and Mrs. Gerber seconded the motion. With no further questions or discussion, the motion passed by unanimous voice vote.  Ms. Bellile mentioned the January 2022 Code-Zoning Monthly Activity Report was in their LIMC Trick-or-Treat Policy -I RESOLUTION: President Hauck stated the LIMC (Lancaster Inter-Municipal Committee) reviewed the Trick or Treat Policy. All municipalities have Trick or Treat on the same day each year, for the safety oft the children. LIMC has decided, going forward, that Trick or Treat will bel held on October 31St rain or shine. This is not a municipality  packet for review.  2of5    February 22, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  sponsored event and: residents/businesses can make other arrangements,  choose to do: SO.  Mr. Hubbs made the motion to accept LIMC's recommendation to have ifthey Trick or Treat on October 31st, rain or shine, and Mrs. Gerber seconded the motion. Mayor Aichele brought up the subject of police coverage, ifr residents or businesses want tol have a Trick or Treat event, on a different He suggested an activity permit be applied for, asking for police coverage for the event. Chief day. Rochat expressed concern for police coverage ife events are held, on a number of different dates and police coverage is requested. President Hauck stated there are no limitations on what a citizen can organize for Trick or Treat. Mrs. Gerber requested to revisit the subject ofhaving private police coverage for private Trick or Treat events at the September Council meeting, when iti is closer to Trick or Treat. She asked to continue with the motion tol have Trick or Treat on October 31st. President Hauck stated there has been ai motion and a second and with no further the motion passed by unanimous voice vote. Resolution was approved.  discussion,  FINANCE ADVISORY COMMITTEE REPORT:  Mary Ann Gerber, Finance Advisory Committee Chairwoman, made a motion out of committee to accept the January Monthly Financial Statements. President Hauck stated the motion is out of committee, sO it does not require a second. With no questions or discussion,  motion passed by unanimous voice vote.  Mrs. Gerber stated the auditors were here and the final rules oft the American Cares Plan have come out oft the Department oft the Treasury. In reviewing those, our auditor made some suggestions. Everyone on council should get a copy of the letter and the rules to review. The Borough budgeted the money, in the amount of over $800,000.00, to seweri infrastructure. The Borough can still go that route, but there are some other suggestions. This matter will be looked  into further, at the next Finance Advisory Committee Meeting in March.  MAYOR'S] REPORT  Mayor Aichele thanked President Hauck. He informed Council this past Friday evening, he attended Skip Rhodes's viewing and met his family. Skip's son will be moving into the property on Wabank Rd. He offered his condolences to the family and condolences from the ATown and Gown meeting will be coming up and will report back on the results oft this meeting. Mayor Aichele asked Lieutenant Jeff Margevich, to present the January 2022 Police Report. Lieutenant Margevich gave the statistics and al breakdown oft the report. He also stated that himself along with the Detective, are currenting working on a fraud investigation.  Borough.  MILLERSVILLE UNIVERSITY REPORT  Dr. Victor DeSantis began his report by thanking Chief Rochat, Lieutenant and the Police Department for their assistance ini the Splatter Ball incidents, which happened Margevich, on Sunday. With Millersville University and Millersville Borough Police Departments working together, the incidents have been resolved. The Millersville Community Parade date is set for Saturday, October 22, 2022, and the theme is Animal Kingdom. Dr. DeSantis active Covid cases at Millersville University. As of Monday morning, there are gave update 24 active cases, 20 students and 4 faculty/staff. Oft the student cases, 10 oft the students currently reside on  an  on  3of5    February 22, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  campus and 10 are in off campus settings. This shows a continual decline in active cases here at campus as we continue to do our best to halt the spread of Covid-19. There will be a COVID Vaccine Event - the event is scheduled for 3/16/22 from 1 pm to 4 pm in the Student Memorial Center. We are opening the event to all students, employees, and community members from the area. All vaccine options from J&J, Pfizer and Moderna will be available in first, second or booster doses. No pre-registration is required. The One Day Givei is Thursday, Feb. 24th from 6 a.m. to 8 p.m. Millersville's One Day Give is an online-based fundraising event that encourages faculty, staff, alumni, and community members to come together and support programs and students at Millersville. Without the support this campaign provides, many students wouldn't have access to scholarships, student learning experiences and athletic opportunities. Our goal this Andrew Geer, Millersville University Student Representative, stated a lot of the University Students were very happy with the swift action regarding the Splatter Ball incidents. On March 9th, there will be a Hunger Free Campus webinar for students and faculty on how college students are trying toi fight food insecurities. April 12th, the Made in MU event will be held. Approximately 200 students will be showcasing the projects/research they have been working on. Part of this event will be in person and some will be online. NASA is conducting tests on snowstorms in our area and MU students will be helping with this research by sending up  year ist to raise over $500,000 for student support  weather balloons.  PENN MANOR REPORT  Keira Stigelman, Penn Manor Student Representative, reported the past weekend, Friday, February 18th overnight into Saturday 19th, Penn Manor held their Mini-Thon. Approximately 150-180 students were involved and raised over $45,000.00 for Childhood Cancer. They are half way through the 3rd, marking period and spring sports tryouts start on March 7th. Construction is  still on track and on time. BOROUGH MANAGER REPORT  ChiefRochat informed Council the position ofTax Collector needs to be filled. The pay for this position is one dollar a year. The candidate who won the election resigned and the Borough had to wait thirty days to fill the vacancy. Mrs. Gerber made ai motion to appoint John Rochat, Borough Manager, to fill the position ofTax Collector and Ms. Bellile seconded the motion. With no discussion, the motion passed by a unanimous voice vote.  Police Arbitration: ChiefRochat informed Council that the Police Department and the Borough were ini negotiations for the Police Contract, and on 2-8-22 the contract was settled through an arbitration award. By PA state law, Police cannot strike. There were three arbitrators involved. No action from Council needs tol be taken. There are two items to mention, one is pay raises, and the other is paying into police retirement. These items are retroactive back to the first of the year and will bel handled when the Finance Officer position is filled. Members ofthe  Police Department are aware ofthis situation.  4of5    February 22, 2022  MILLERSVILLE BOROUGH COUNCILI MEETING MINUTES  PRESIDENT'S REPORT  President Hauck thanked Borough Staff for going above and beyond, while the Finance Officer position is being filled. The Climate Action Plan students created ai ten-question online survey. Since the. Action Plan will not be binding, the students wanted to do a web-based survey to get feedback from the community on where they think climate change in the Borough stands. After gathering information from the survey, aj presentation on the final Climate Action Plan will be given at the April Council Meeting. After that, it is upi to the Borough ift they want to adopt it. There are no financial obligations to the Borough. The Penn State Students get college credit for two semesters, for their work. President Hauk asked Ms. Imel ifthis answered all ofher  questions, and Ms. Imel replied yes. UNFINISHED BUSINESS  None NEW BUSINESS None  EXECUTIVE SESSION  President Hauck made a motion to move into Executive Session to discuss the Finance Officer Hiring Plan and Ms. Miller seconded the motion. She stated no action will be taken until Council is out of executive session, and asked Chief Rochat and Mayor Aichele to remain for the President Hauck made a motion to reconvene the Council meeting and Mrs. Gerber seconded the motion. Personnel Advisory Committee Chairwoman, Lynn Miler made ai motion to enter into an agreement with TriStarr Staffing to assist the Borough in hiring a Finance Officer, working through a placement financial agreement. The Borough would be paying a fee based on the: salary of the person who is hired. Mrs. Gerber seconded the motion. No further discussion  session.  motion passed by unanimous voice vote.  ADJOURNMENT  Having no further business to discuss, Mrs. Gerber made a motion to adjourn the: meeting at 8:10 pm and the motion was seconded by Mr. Hubbs. The motion passed by unanimous voice  vote.  Respectfully submitted,  Borough Secretary 5of5  JDR/sam  d