January 22, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on' Tuesday, January 22, 2019 in the Millersville Borough Public Meeting Room located at 100 Municipal  Drive, Millersville, Pennsylvania.  The meeting was called to order at 7:00 p.m. by Council President, Daniel P. Ostrowski,  followed by the pledge to the flag and a moment of silence was observed.  COUNCIL MEMBERS  Daniel P. Ostrowski Lynn M. Miller Dianne M. Bates Bruce A. Cantey  Richard M. Moriarty, Mayor Scott A. Bailey Linda L. Bellile Mary Ann Gerber  OTHERS PRESENT  John D. Rochat, Interim Borough Manager / Millersville Borough Chiefo of Police Lieutenant Jeffrey Margevich, Millersville Borough Police Dept. Jessie L. Ebersole, Millersville Borough Finance Officer Steven A. DiGuiseppe, Millersville University Abbey Ford, Millersville University Student Advisor Michael Weidinger, 146 Victoria Road, Millersville JPhilip Gerber, 12 Circle Road, Millersville Carrie Lee Smith, 404 N George Street, Millersville Carol A. Thomas, 170 W Charlotte Street, Millersville Sam Bigler, 17 Wabank Road, Millersville Ellen & Bret Goodman, 60 Glen Oaks Drive, Lancaster Gordon Sweigart, 72 Allen Drive, Lancaster Anthony Boyer, 70. Allen Drive, Lancaster Lauren Hauck, 354 Manor Avenue, Millersville CITIZEN'S REQUESTS OR CONCERNS  Mr. Weidinger from 146 Victor Road, questioned the allowable closure of East Frederick Street due to not having public access to the residence at 206 Creek Drive. President Ostrowski replied that this closure is only temporary and that the properties on Creek Drive will continue to have access. Mrs. Miller provided an additional comment that the temporary closure could be  terminated at any time.  Mr. Boyer from 70. Allen Drive, voiced his concern on the water breaks in Quaker Hills. He stated that he has a young family and it has been difficult to say the least by not having clean, running water. He also voiced his concern on the lack ofcommunication by the Borough and/or the City ofl Lancaster Water department. Chief replied that he has been instructed to draft a letter  ofconcern to the City of] Lancaster requesting action and communication.  1of5    January 22, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  MINUTES  A motion to approve the minutes for the December 11, 2018 Council Meeting was made by Ms. Bates and seconded by Mrs. Gerber. With no discussions the motion passed bya a  unanimous voice vote. Mr. Ostrowski abstained due to his absence. REPORTS OF BOARDS. COMMITTEES. AND COMMISSIONS  Ms. Bellile gave a monthly report on the Blue Rock Regional Fire District meeting held Thursday, January 3rd at the Millersville Station. She mentioned the agreement between the Blue Rock Fire Rescue and the Blue Rock Regional Fire District is continuing to be reviewed. They reviewed the performance evaluation on. Duane Hagelgans and noted that a 3%1 raise was given to both Mr. Hagelgans and Ann Harach. Ms. Bellile continued to mention that two grants were submitted, with a federal grant being submitted for washer extractors to reduce cancer risk. She  concluded her report by stating the mold cleanup has been completed.  Mrs. Miller reported that the LIMC meeting was a good meeting, well attended, and  mentioned new: regulations were discussed.  PERSONNEL ADVISORY COMMITTEE REPORT  Mr. Cantey made a motion to approve the resolution to appoint Daniel Ziegler to the Borough Vacancy Board with a term ofoffice expiring January 6, 2020. Mr. Bailey seconded the  motion. With no discussions the motion passed by a unanimous voice vote.  RESOLUTION BOOK RESOLUTION: NO.2019-01  PUBLIC WELFARE AND PUBLIC WORKSADVISORY COMMITTEE REPORT Mrs. Miller made ai motion out of committee to advertise for sealed bids for the 2019 Curb and Sidewalk Improvements and the 2019 Asphalt Paving projects. With no discussions the  motion passed by a unanimous voice vote.  Mrs. Miller made ai motion to adopt the resolution to insert an escalator clause ini its bidding documents and contracts for road materials. Mrs. Gerber seconded the motion. It was noted that this allows the increase or decrease oft the road material's bid price ift the costs to the contractor changes. With no discussions the motion passed by a unanimous voice vote.  RESOLUTION BOOK RESOLUTION NO. 2019-02  2of5    January 22, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  FINANCE ADVISORY COMMITTEE REPORT  Mr. Bailey made a motion out of committee to approve the December 2018 monthly financial statements as presented. With no discussions the motion passed by a unanimous voice Mr. Bailey made a motion, seconded by Ms. Bates to adopt the resolution authorizing the trade-in oft the 2012 Dodge Charger in the acquisition ofa 2018 Ford Police Interceptor Sedan AWD. Mr. Cantey asked what the process is to determine when to trade-in and purchase a new police vehicle. Chief Rochat replied that it has been left up to him to decide and that he bases that decision on several factors such as the preventative maintenance service record, number of years ins service and the mileage. Mr. Bailey made a comment that the Borough could do better with its capital asset replacement program. With no further discussions the motion passed bya a  vote.  unanimous voice vote.  RESOLUTION BOOK RESOLUTION: NO. 2019-03  Mr. Bailey mentioned there is al budgeted line item for expenditures to potential attend the 20191 ITGA City and University (Town-Gown) relations conference that is being held locally this year at Penn State College. The decision to allow Borough representation was to be determined once the agenda was released and the creation ofa an official Borough travel and entertainment policy. Ms. Bates clarified that all approvals to reimburse expenditures would be held until the Mr. Bailey mentioned discussions were held on the proper procedures for changing the risk tolerance ofborough invested funds. The goal would be to replicate the recent procedures used in setting up the laddering Certificates ofl Deposits, where there is transparency and the Finance Advisory Committee's involvement. Chiefnoted that there is a Borough Investment  policy is created.  Policy that should be reviewed and modified.  MAYOR'S REPORT  Mayor Moriarty asked Lieutenant Margevich to report on the December Police Report. Lieutenant Margevich mentioned some vandalism in Quaker Hills and unfortunately the cameras low quality at 30 feet away has not been much help. The detectives will continue to work on the Chief] Rochat mentioned the Borough has an Officer that is currently out on a Heart and Lung claim. The injury happened approximately seven weeks ago when the Officer on duty was Mayor Moriarty mentioned the months ofinvolvement and communications he has had with the Mayor of] Lancaster on the water issue and that they are arranging a meeting to be held here at the Borough. Mrs. Miller clarified the meeting will not be held for the water issues in Quaker Hills but rather the proposed water tower. The Mayor mentioned he attended the Mayor Association meeting which discussed clean water consortium. The Mayor was asked to participate in an interview where he could choose three topics that will ultimately be aired on Comcast public channel. He chose living in a Borough with high tax-exempt properties, the EMS  vehicle and check with other municipalities on similar damage.  making an arrest here in the Municipal building.  (emergency medical services) crisis and the need for local radar.  3of5    January 22, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  MILLERSVILLE UNIVERSITY REPORT  Miss Ford mentioned a few calendar events. The Spring semester began today, and this weekend MU will host a Dyslexia Conference in the Winter Center. The daylong program will run from 8 a.m. to 5 p.m. with breakout sessions and a keynote speaker for people with dyslexia, their family members, teachers, counselors, advocates and their friends. This year the women's athletics is celebrating their 100th Anniversary. The century began with women' s basketball in 1918 and today MU has 11 women's sporting teams. She mentioned that some students were busy over the winter break. Students served in Costa Rica volunteering at the Heartsong Kidtopia Environmental and English Immersion Day Camp helping young children ages 5-13 and other Mr. DiGuiseppe reported on the disruption and social media breakout oft the East Frederick Street Road closure between High School Avenue and Creek Drive that was made effective for the first day of school. He mentioned a MU alumni and MIT physics professor, Hugh Herr has teamed up with a hospital in Boston to develop a "smart limb" whereas an amputee will have ai robotic limb that moves like the real thing and are controlled by the brain.  students traveled to Stockholm, Sweden, to teach a unit to young students.  PENN MANOR REPORT  None  BOROUGH MANAGER REPORT  Chief Rochat acting as Borough Manager mentioned a response from the letter sent to PennDOT to request a study on Millersville Pike from Millersville Road tol Hershey Road has  been received and it will take 30 days to complete.  PRESIDENT'S REPORT  President Ostrowski has been asked to serve on. Dr. Wahab's committee for Millersville University's Inaugural to bel held on Thursday, April 18th. He mentioned that Dr. Wahab. has given explicit direction that this will not be about him but rather about the students, the University and the community. President Ostrowski reminded Council oft the Economic Development Committee meeting will be held tomorrow night starting at 6 p.m. Although the topic oft the City ofLancaster's water tower is on the agenda, there will be the opportunity to discuss the concerns in Quaker Hills. The Mayor mentioned that he wanted the Economic Development Committee to be aware of the Community Parade and sharing his mindset that the Parade is a Millersville  destination.  Mrs. Gerber inquired on the status oft the search for a Borough Manager. President Ostrowski replied that the February Personnel Advisory Committee will discuss action moving  forward.  4of5    January 22, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  NEW BUSINESS None  UNFINISHED BUSINESS  None EXECUTIVE SESSION None ADJOURNMENT  Mrs. Gerber made ai motion to adjourn the meeting at' 7:55 p.m., seconded by Ms. Bates.  Respetfullysubmited,  Rochat Borough Secretary  0  JDR/jle  5of5