November 24, 2020  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on Tuesday, November 24, 2020 in the Millersville Borough Public Meeting Room located at 100 Municipal  Drive, Millersville, Pennsylvania.  The meeting was called to order at 7:02 p.m. by Council President Carrie Smith followed  by the pledge to the flag and a moment of silence was then observed.  COUNCIL MEMBERS  Carrie L. Smith  David T.. Aichele, Mayor Brooke G. Magni (via teleconference) Mary Ann Gerber (via teleconference)  Lauren E. Hauck (via teleconference) Linda L. Bellile (via teleconference)  Daniel P. Ostrowski (via teleconference) Jenna L. Erb (via teleconference)  OTHERS PRESENT  John D. Rochat, Borough Manager & Millersville Borough Chiefof Police Jessie L. Ebersole, Millersville Borough Finance Officer (via teleconference), Lieutenant Jeffrey Margevich, Millersville Borough Police Department Josele Cleary, Morgan, Hallgren, Crosswell & Kane, Borough's Solicitor Michael D. Walker, Millersville Borough Planning Commission Chair Gary G. Hess, Millersville Borough Planning Commission Secretary Michael. J. Weidinger, Millersville Borough Planning Commission (via teleconference) Dr. Victor DeSantis, Millersville University (via teleconference) Mamie Covell, Millersville University Student Advisor (via teleconterence) Claire DeVinney, Penn Manor High School Student Advisor Elaine Jones, LNP (via teleconference) W. David Sykes, 344 Valley Road, Millersville Sam Bigler, 17 Wabank Road, Millersville Bryce G. Burkentine, Burkentine Builders Alex Piehl, Client Manager, RGS Associates Tony Dastra, 757 New Holland Ave/Lancaster City CITIZENS' REQUESTS OR CONCERNS  Andrew Boxleitner, Millersville Borough Street Department Superintendent (via teleconference)  Jai Hauck, citizen  None MINUTES  A motion to approve the minutes for the September 22, 2020 Council meeting was made by Mrs. Gerber and seconded by Mr. Ostrowski. With no discussions the motion passed bya a unanimous voice vote, with President Smith abstaining due to her absence.  1of6    November 24, 2020  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  A motion to approve the minutes for the October 27, 2020 Council meeting was made by Mrs. Gerber and seconded by Mr. Ostrowski. With no discussions the motion passed by a  unanimous voice vote.  REPORTS OF BOARDS, COMMITTEES. AND COMMISSIONS  Linda reported on the Blue Rock Regional Fire Commission meeting that was held via Zoom on Thursday, November 12, 2020. She noted that this meeting was moved back one week. And that al hybrid approach is being used for their meetings, with a combination of Zoom and in- person participation. There was ai review of Financial Report for October 2020. Due to COVID they remain at 68% oft their yearly expenditures. A copy ofthel Blue Rock Regional Fire District Master Plan was provided. It details the current situation and provides a three-to-five-year plan with ten-to-fifteen-year possibilities for volunteer fire protection. New masks are being purchased allowing the visibility oft the mouth to help communicate with the hearing impaired.  PERSONNEL ADVISORY COMMITTEE REPORT  Mrs. Magni mentioned that the monthly Personnel Advisory Committee meeting was Mrs. Magni made ai motion to approve the Resolution to reappoint Scott A. Bailey as an alternate to the Zoning Hearing Board for another three-year term, ending 12/31/2023. Ms. Bellile seconded the motion. With: no discussions the motion passed by a unanimous voice vote.  cancelled. However, there is a reappoint resolution for consideration.  RESOLUTION BOOK RESOLUTION: NO. 2020-24  PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE REPORT  Ms. Hauck made a motion out of committee to approve signing the engagement letter with Siana Law for legal services in connection with police policy review. With no discussions the  motion passed by a unanimous voice vote. FINANCE ADVISORY COMMITTEE REPORT  Mrs. Gerber made a motion to approve the Ordinance to revise the Non-Uniform Employee Pension Plan. Mrs. Magni seconded the motion. With no discussions the motion passed bya a  unanimous voice vote.  ORDINANCE BOOK ORDINANCE NO. 2020-03  Mrs. Gerber made ai motion to adopt the 2021 Annual Budget as presented. Ms. Hauck seconded the motion. With no discussions the motion passed by a unanimous roll call vote.  2of6    November 24, 2020  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  The following are the individual fund budgets for 2021:  Revenue $3,969,674 $4,215,274 $ 311,000 $1,164,800 $1,748,300 $1,763,651 $ 463,000 $ 309,500 $ 473,810 $ 516,439 194,000 $ 236,000 $ 33,020 $ 33,000  Expense  General Operating Fund General Capital Reserve Fund Sewer Operating Fund Sewer Capital Reserve Fund Solid Waste Management Fund Highway Aid Fund Educational Service. Agency Fund  Mrs. Gerber made a motion to approve the Resolution to levy taxes for 2021 at the same millage rate as 2020 (5.50 mills). Ms. Hauck seconded the motion. Mr. Ostrowski stated appreciation for all the work the committee and the staff did toj put this budget together. He also mentioned that although there is no tax millage increase, the 2021 budget is being balanced by pulling out of fund balance reserve. With no discussions the motion passed by a unanimous roll  call vote.  RESOLUTION BOOK RESOLUTION NO. 2020-25  Mrs. Gerber made a motion to approve the Resolution eliminating Police Officers' contributions to the Police Pension Plan for 2021. Mrs. Erb seconded the motion. With no  discussions the motion passed by a unanimous voice vote.  RESOLUTION BOOK RESOLUTION: NO. 2020-26  Mrs. Gerber made a motion to approve the Blue Rock Regional Fire District 2021 Budget as presented. Ms. Bellile seconded the motion. With no discussions the motion passed by a Mrs. Gerber made a motion to approve the October 2020 monthly financial statements as presented. Mrs. Erb seconded the motion. With no discussions the motion passed by a unanimous Mrs. Gerber noted that they received thank you letters from the Library and LEMSA for  unanimous voice vote. voice vote.  our annual contribution. MAYOR'S REPORT Use of] Force policies.  Mayor Aichele thanked Council for agreeing tol hire Siana Law to revise the department's Lt. Margevich gave the police report for the month of October. He stated there were. 353 Calls for service, 3 ordinance complaints, 3 DCR's issued, 12 criminal arrests (all adult), 51 PartI Offenses with a 20% Clearance rate, 21 Part II Offenses with an 80.9% Clearance rate, 64 total traffic violations, 13 vehicle accidents, 203 parking tickets issued, and 4,320 miles patrolled.  3of6    November 24, 2020  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  MILLERSVILLE! UNIVERSITY REPORT  Ms. Covell reported the campus closure and move out took place in staggered shifts from November 18th through November 21st. After Thanksgiving recess, classes will resume remotely through the end oft the semester on December 13th. As COVID-19 cases increase nationally, plans for Spring include providing primarily online/remote instruction. On-campus housing is open for the Spring semester using a one-student per bedroom model. They will continue to wear face masks, use good hand washing and disinfecting procedures, and adhere to social distancing  requirements.  Dr. DeSantis mentioned the Pennsylvania State Athletic Conference Board ofl Directors voted to cancel the remainder of the Fall regular season and championship competition. They also voted to cancel the Winter sports. The good news is that they will continue to allow the Spring sports to continue as planned, starting practices after January 20th. They are adding Women's Swimming and Women's Cross Country to the Spring schedule. Dr. DeSantis went on to mention that the University now has seven temperature scanners for students, employees, and visitors to use across campus. As of this past Friday, they received from the PA Department of] Health, approximately 2000 rapid COVID test kits that they will use for the: returning students this Spring semester. Chief Rochat asked how many active cases they currently have. Dr. DeSantis replied that at the end of last week they had 17 (1 on campus in isolation and 16 in private residents) plus  an additional 41 being added this afternoon.  PENN MANOR REPORT remain closed until December 4th. BOROUGH MANAGER REPORT  Miss DeVinney reported that Penn Manor closed for the week of November 16th and will  None  PRESIDENT'S REPORT  President Smith thanked the Wastewater Treatment Plant Superintendent, Mr. McMullen for giving a comprehensive tour to some Council members. She was most appreciative of the wonderful tour and she highly recommends it to others. She reminded Council that the next  Council meeting will bel held on December gth.  UNFINISHED BUSINESS  President Smith started the discussions by stating that there is no: formal submission for the development at Rt 741 and Rt 999. There will be no votes taken tonight. The Borough has put together a Frequently Asked Questions related to the potential Millersville Town Center Development at Rt741 and Rt 999" that is being shared with the public. The guests are here to present and review their potential plan and to get further feedback from Council.  4of6    November 24, 2020  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES Mr. Piehl from RGS Associates introduced Mr. Burkentine with several members of] his team from Burkentine Builders, and Mr. Hagerman from Bennett Williams. Thej potential plan has been revised from the last presentation and it was noted that this version was] presented to the Borough' 's Planning Commission in September. Mr. Burkentine provided a little background on his company and stated their willingness to work with the Borough and the community to make sure the plan is a correct fit. Mr. Piehl began his presentation on the conceptual redesigned plan, labelled as Millersville Town Center and located at the intersection of] Rt741 and Rt 999. There is approximately 50 acres on the East side and approximately 10 acres on the West side of] Rt 741. He noted that the Borough Planning Commission's request was for them to work within the current zoning and the Traditional Neighborhood Overlay District. The re-design is a mix usage ofs single- family homes, townhouses, commercial development, and recreational space. A significant change from the original design is the entire 10 acres on the West side ofRt 741 which has been re- designed solely for recreation and parking. The commercial space was also re-designed. It is primarily designed at the intersection ofRt 741 and Rt999 with the main entrance coming off Rt999, heading southbound into the commercial development. To the South oft the commercial space alongside Rt 741 are larger, elevator, apartment buildings. Moving to the East are 24-unit apartment buildings and along the North and East edge of the property is showing 33 single family homes. The remaining buildings are 70-unit apartments designed facing inter-streets and having alleys. He stated the wooded and wetland area, approximately 8 acres, would remain as green space. He noted the project would have considerable traffic studies and need improvements to the current vehicular corridors. He further recognized that the current zoning would have ai need for dusmentsamendments to make this property a viable community development. When asked what percent oft the units are intended tol be rentals, they had noj percentage to offer, however they stated that the majority oft the units would be rentals. The single-family homes and the townhouses could be for sale - "individual fee-simple". Our Solicitor Ms. Cleary explained fee-simple means itis located on an individual lot. A fee-simple lot can be owned or rented and doesn'tmean owner occupied plus ifiti is a condominium planned community, it may not be individual lots, but the individual units may be separately owned. What the Borough' 's ordinance currently requires is that all the dwellings in the TN Overlay be set up sO that they can be separately owned. Either by being on individual lots or by being aj part ofa a condominium planned unit. The developer's request is to explorer the option to not be set up as individual ownership. Their main reason for wanting to have rental units is to maintain control over issues that tend to arise and to have a property management company service the grounds and/or a homeowners association established. Ms. Hauck asked to confirm the height oft the parmenvrownhouses, They are designed as three- story buildings but are requesting a building height revision tol have pitched residential rooflines (a request to go: from 40: feet to 45 feet). When asked Mr. Piehl provided the following details: the commercial development area is approximately 55,000 square feet of usage, the single-family attached townhouses have 82 units, the walkup 24-unit apartments would have 216 units and the elevator 70-unit apartments would have 210 units. An explanation for having sO many units is when you are dealing with PennDOT on one street that you must do improvements on, the costs are extremely high. They have two PennDOT roadways and an under-served intersection that they know they will need to do improvements. So, in order to make it work, they will need density. Ms. Bellile stated her concern for the density, although she understands the theory, she would prefer a reduction in the 70-unit apartments and maybe more commercial. It was noted that currently the ordinance only allows 5% commercial, and the proposed plan is showing approximately 15% commercial. Ms. Hauck questioned why the interior street was not connected to Quaker Hills at Village Green Lane. The answer provided was that the initial survey oft the property resulted in that area being wetlands and they would prefer not to disturb that area.  5of6    November 24, 2020  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  Ms. Hauck believes it would be beneficial for Quaker Hills residents to have access to the commercial development without have to enter Rt 741 or Rt 999. The developer stated they could look more into making a connection and a walkway/trial into the community from Quaker Hills. Multiple council members agreed with continuing conversations, but each had stated the biggest concern is with the overall density. Ms. Brooke stated her concern is two-fold; how the high- density would affect the school district and potentially the Borough's public works and public safety staff. Ms. Cleary wanted Council tol know that at some point what is going tol have to happen is an amendment to the zoning ordinance. To get close to the rough concept of the plan, the Uses' must change because right now apartments are not allowed, restaurants are: not allowed, drive-thru facilities are prohibited, and the townhouses have to be developed in such as individual lots and ownership are possible. Then you would need to get into the density changes that were discussed. There is also a number of design standards that would have to be changed. So, at some point you are going tol have to make a decision on how that ordinance change is going tol happen because you won'tbe able to have a full engineered plan that will tell you all the proposed impacts. It was agreed that future meetings would be held, and invites extended to the school  district as well as Lancaster Housing Opportunity Partnership. PERSONNEL ADVISORY COMMITTEE REPORT- (continued)  Mrs. Magni made a motion to approve the Resolution to reappoint James Sanchez to the Zoning Hearing Board for another five-year term, ending 12/31/2025. Mr. Ostrowski seconded the  motion. With no discussions the motion passed by a unanimous voice vote.  RESOLUTION BOOK RESOLUTION NO. 2020-27  EXECUTIVE SESSION None ADJOURNMENT  President Smith wished everyone a Happy Thanksgiving and asked for ai motion to adjourn  at 8:57 p.m. Mr. Ostrowski made such a motion, seconded by Mrs. Erb.  Respectfully submitted,  I John Rochat Borough Secretary  C  JDR/jle  6of6