March 26, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on Tuesday, March 26, 2019 in the Millersville Borough Public Meeting Room located at 100 Municipal  Drive, Millersville, Pennsylvania.  The meeting was called to order at 7:00 p.m. by Council Vice President, Lynn M. Miller,  followed by the pledge to the flag and a moment ofs silence was observed.  COUNCIL MEMBERS  Daniel P. Ostrowski (absent) Lynn M. Miller Dianne M. Bates Bruce A. Cantey  Richard M. Moriarty, Mayor Scott A. Bailey Linda L. Bellile Mary Ann Gerber  OTHERS PRESENT  John D. Rochat, Interim Borough Manager /I Millersville Borough Chiefof Police  Jessie L. Ebersole, Millersville Borough Finance Officer Steven A. DiGuiseppe, Millersville University Abbey Ford, Millersville University Student Advisor Tracey L. Rash, CPA, Maher Duessel Carrie Lee Smith, 404 N George Street, Millersville Carol A. Thomas, 170 W Charlotte Street, Millersville Sam Bigler, 17 Wabank Road, Millersville Lauren Hauck and Elliott Jones, 354 Manor Avenue, Millersville Ed and Stephanie Hersh, 72 Blue Rock Road, Millersville Michelle Navickas, 936 Rivergate Court, Millersville Jordan Baldridge, 200 New Street, Millersville Anthony T. Boyer, 70 Allen Drive, Millersville CITIZEN'S REQUESTS OR CONCERNS  Elaine Jones, LNP  Ms. Thomas from 170 West Charlotte Street requested Council to consider adding banners attached to poles to welcome people to the Borough. She visited multiple surrounding municipalities and has pictures to share of the concept. She stated that what we have now (the planters) were done for thel businesses and had nothing to do with regular citizens. Vice President Miller said that she would see that this idea was forwarded to the Local Economic Development  Committee for review and recommendation.  MINUTES  A motion to approve the minutes for the February 26, 2019 Council Meeting was made by Mrs. Gerber and seconded by Ms. Bates. With no discussions the motion passed by a unanimous  voice vote.  1of5    March 26, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  REPORTS OF BOARDS, COMMITTEES. AND COMMISSIONS  Ms. Bellile: reported on the Blue Rock Regional Fire District meeting held Thursday, March 7th at the Millersville Station. She mentioned the agreement between the Blue Rock Fire Rescue and the Blue Rock Regional Fire District is final. A new website and design logo are in progress of being developed and that they are trying a new branding technique. Recruitment continues to be a concern and they are looking for places where Students hangout to target advertising to those aged cadets. She noted that of 141 calls in 2018, ofwhich 44 calls had not  enough people showing up.  FINANCE ADVISORY COMMITTEE REPORT  Mr. Bailey made a motion out of committee to approve the February 2019 monthly financial statements as presented. With no discussions the motion passed by a unanimous voice Mr. Bailey introduced Tracey Rash from Maher Duessel for a brief presentation oft the Borough's audit ofthe 2018 Financial Statements. Ms. Rash stated that management is responsible for the preparation and fair presentation ofthe financial statements in accordance with the modified cash basis ofaccounting. Their responsibility is to give an opinion on the financial statements in accordance with auditing standards generally accepted in the US. In their opinion, the financial statements presented were materially correct and she stated that that is the best opinion you can get. She noted that there is unaudited information in your financial statements; such as the statements listed under Other Information. She went on to review the budget-to-actual statement and noted that the Borough ended up to the plus, in the amount of$152,222. She explained that the majority was due to a large dividend from the Borough's health insurance plan paid to the Intergovernmental Insurance Co-op. At the end oft the year Benecon evaluates the results and ifp possible, pays dividends back. Having no specific questions from the financial statements, she continued to review the letter addressed Communication to Those Charge with Governance". She stated the following: The financial statements are yours not mine; they do look at internal controls in order to perform the audit test, however they do not give an opinion on internal control; there were: no new accounting policies adopted in the current year; all accounting estimates were found tol be reasonable; ift there were any significant disclosures in your financial statements they are required to point them out, there were none; if there were any difficulties encountered in dealing with management in performing the audit they would point them out, there were none; when they came in to do the audit, ift they needed to propose material adjustments to get the numbers in the format you see, they are required to tell us, that did not occur. She explained that that is important to know because when they came in to do the audit, the statements were already materially correct. She continued, if there were any disagreements with management, they would be required to tell you that, there were none. To their knowledge, there were: no consultations with other accountants and there were no issues discussed prior to their retention. She mentioned ai matter during the review of the Borough' 's investment policy where the Borough has invested in Certificates of Deposit with maturities greater than two years. She recommends the investment policy be reviewed and updated. Mr. Bailey explained that Council had acted to invest in the laddering CD's and are in the process of revising the Borough's investment policy. Hearing no questions, Ms. Rash stated it was a pleasure to work with the Borough for a second year under the cash basis and further stated this year was a very good  vote.  2of5    March 26, 2019  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  process. Mrs. Miller and Mr. Bailey thanked the Finance Officer for her work in preparing the Borough's Financial Statements as well as Maher Duessel's staff for their auditing services. Mrs. Gerber made a motion to approve the 2018 Financial Statements and Supplementary Information as presented. Ms. Bellile seconded the motion. With no further discussions the Mr. Bailey made a motion out of committee to advertise the 2018 summary financial information derived from the audit. With no discussions the motion passed by a unanimous voice Mr. Bailey made a motion out of committee to approve a budget adjustment and transfer in the amount ofs $200,000 from the General Operating Fund to the General Capital Reserve Fund as a result oft the 2018 audited statements. With no discussions the motion passed by a unanimous Mr. Bailey mentioned Chief Rochat, acting as Borough Manager has submitted al letter of intent with the Lancaster County Redevelopment Authority to apply for a 2019 Community Development Block Grant (CDBG). He went on to explain that the Borough would be proposing a West Frederick and South Duke Street Infrastructure Improvement project. This project would finish the sewer, stormwater, curbs, sidewalks and street reconstruction at the intersection on West Frederick Street at South Duke Street and then continue South on South Duke Street. The City ofLancaster will be asked toj join the project to replace their water lines. Chief Rochat went on to explain that the Borough will need tol hold a public hearing at the next scheduled Council meeting, April gth in order to meet the deadline of the application. Mr. Bailey made a motion to advertise the legal notice for the hearing. Mrs. Gerber seconded the motion. With no further  motion passed by a unanimous voice vote.  vote.  voice vote.  discussions the motion passed by a unanimous voice vote. PERSONNEL ADVISORY COMMITTEE REPORT  Mr. Cantey made ai motion out ofc committee to enter into a side agreement between the Borough and the Millersville Police. Association which recognizes and clarifies the Lieutenant's promotional pay until the next collective bargaining agreement is reached. With no discussions Mr. Cantey noted the committee has made good progress on re-working the Borough Manager job description in order to streamline the advertisement to fill the vacant position. PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE REPORT  the motion passed by a unanimous voice vote.  Mrs. Miller made a motion out of committee to award the bid to Affordable Paving & Excavating LLC for the Borough's 2019 Curb and Sidewalk Improvement project. She noted this bid award is contingent on the Solicitor's review oft the Bid Bond and Performance Bond. Affordable Paving & Excavating' 's bid amount was $72,844.80 and the next lowest bid was Bertolt Construction in the amount of $79,308.00. It was also noted that the bid amount was under budget. With no further discussions the motion passed by a unanimous voice vote. Mrs. Miller commented that the meeting held this month included a presentation by Millersville University's' Tom Waltz and Ron Frisbee. They presented ten current and potential future projects. Millersville University stated that Student Lodging has purchased the last property in the Borough on Creek Drive (206 Creek Drive). Council members made it aj point to clarify that the driveway that has a bridge over the creek is the responsibility oft the property  3of5    March 26, 2019  MILLERSVILLE BOROUGH COUNCIL MEETINGI MINUTES  owner. The bridge has never been Borough property as the house was in Lancaster Township. Years ago, the original driveway to the property came in from Lancaster Township and there was no access from the Borough's side ofthe creek. When the Township vacated the road that this driveway connected to, the property owner installed a drive with the bridge to cross the creek in order to connect to Creek Drive in Millersville. Several years ago, the Borough then annexed the property. Tom Waltz and Ron Frisbee agreed and stated that Student Lodging Inc. is well aware  that the bridge is theirs and that iti is their responsibility.  MAYOR'S REPORT February Police Report.  Mayor Moriarty and in the absence ofLieutenant Margevich had no report on the Mayor Moriarty lead the conversation to Ms. Ford, ofMU's Student Government Association, hosting their "The Big Event" scheduled to take place this weekend. Ms. Ford mentioned they have approximately 140 participants from student clubs and sports teams tol help the community as a way to say thank you for letting the Students be part oft the community. Mayor Moriarty mentioned hel hosted the Deputy Secretary of Community Affairs & Development of DCED, Rick Vilello and his aid. He then took them on to the County Mayor Association meeting were. Mr. Vilello would be speaking. He also mentioned that President Ostrowski and Commissioner Lehman did a 'ride along' with LEMSA to see firsthand the  challenges they face daily.  MILLERSVILLE UNIVERSITY REPORT  Miss Ford mentioned a few calendar events. Dr. Martin Luther King Jr. Lecture which was delayed from earlier this winter will be held on Thursday, March 28, at 7:30 p.m. in the Winter Center, with keynote speaker John Quinones, ABC: news correspondent and host of"What Would You Do?". This event is free and open to anyone that wants to go. The 32nd Annual Women inl Mathematics, Science and Technology Conference includes keynote speaker, Dr. Jenna Carpenter will be held on April 2nd at 9 a.m. in the Student Memorial Center. Dr. Carpenter is a highly regarded national figure in STEM higher education and a huge advocate ofwomen in science and engineering. Area schools have been invited to attend this day-long series ofworkshops. Also coming up is the annual FestiVille which features Young the Giant, an alternative rock band on Saturday, April 13th. This is a day-long event that will take place in the Student Memorial Center and includes 35 bands across four stages between 1 p.m. and 9:15 p.m. Aj portion ofticket sales will be given to the. American Foundation for Suicide Prevention. On Friday, May 10th at 6:30 p.m. in Pucillo gym is their College of Graduate Studies and Adult Learning Commencement and on Saturday, May 11th at 10 a.m. on Chryst Field at Biemesderfer Stadium is the annual Undergraduate Commencement. Dr. Pedro Rivera, Pennsylvania Secretary of Education will be the undergraduate commencement speaker. Ifthere is inclement weather on Saturday, there will be two ceremonies held in Pucillo gym at 10 a.m. and 2 p.m. Ms. Ford also announced that Millersville University's hazing report was completed in. January 2019 and it Mr. DiGuiseppe reported on one more calendar event, an Admitted Student Expo will be held on the campus Saturday, April 6th, with an anticipated 1,500 participants throughout the day. He went on to announce the Council ofTrustees for Millersville University has voted to1 reduce the cost ofroom and board at Millersville University beginning the fall semester of 2019. The  recorded no hazing incidents in the past five years.  4of5    March 26, 2019  MILLERSVILLE BOROUGH COUNCIL MEETINGI MINUTES  decrease results in students paying $245 less per semester. And the introduction ofa new dining program giving students more options at a reduced price. Additional fee changes approved were rooms in a residence hall will increase by 2 percent and general fees will increase 2.2 percent. It was noted that while the Council of" Trustees for Millersville University sets room, board and Millersville University has announced a "Guaranteed Admissions Interview Program" with Edward Via College ofOsteopathic Medicine. Qualified MU students will have an advantage for admission into medical school through this agreement and similarly MU signed a program agreement with Thaddeus Stevens College ofTechnology. The agreement will allow students graduating with an Associate in Science in Business Administration from Thaddeus Stevens to move seamlessly into the online Bachelor of Science in Business Administration program with a general concentration at Millersville University. Millersville is considering several other new ideas for additional degrees to go live sometime within this next year. The Presidential Inauguration for Dr. Wubah will bel held on' Thursday, April 18th, with approximately 400 guests attending from around the globe., Mr. DiGuiseppe invited everyone to attend the annual Millersville Business Expo on Friday, April 12th at. John Herr's Village Market from  fees; tuition rates are set by the Board of Governors, usually in. June.  10 a.m. to 3 p.m. PENN MANOR REPORT None  BOROUGH MANAGER REPORT PRESIDENT'S REPORT  Chief Rochat acting as Borough Manager mentioned all is good.  Mrs. Miller by the request of President Ostrowski announced they will not have the Economic Development Committee meeting tomorrow night; however, they will be meeting in  April. NEW BUSINESS None UNFINISHED BUSINESS None EXECUTIVE SESSION None ADOURNMENT  Mr. Bailey made ai motion to adjourn the meeting at 7:40 p.m., seconded by Mrs. Gerber.  Respeefillysubmitsy,  John Borough Secretary 5of5  CE  JDR/jle