June, 28 2022  MILLERSVILLE BOROUGH COUNCILI MEETING MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on' Tuesday, June 28, 2022, in the Millersville Borough Public Meeting Room located at 100 Municipal Drive,  Millersville, Pennsylvania.  The meeting was called to order at 7:00 p.m. by Council President Lauren Hauck,  followed by the pledge to the flag. A moment ofs silence was then observed.  COUNCIL MEMBERS  Lauren E. Hauck Lynn M. Miller Linda L. Bellile Mary. Ann Gerber  David' T.. Aichele, Mayor Christopher Hubbs Darlene Eager Maggie Weidinger  OTHERS PRESENT  Sue McCullough, Millersville Borough Receptionist Sue Kornfeld, Millersville Borough Finance Officer Mike Tuscan, Millersville Borough Code Enforcement/Zoning Officer Andy Boxleitner, Street Department Superintendent David Sykes, 344 Valley Rd, Millersville Dorothy Imel, 1902 Blue Ridge Dr, Lancaster Phil Gerber, 12 Circle Rd, Millersville Steve and Phyllis Giberson, 3321 Manor Ave, Millersville Melissa Hohman, 50 Glen Oaks Dr., Lancaster Don and Tina Sheaffer, 437 Brookview. Dr, Millersville Sam Bigler, 17 Wabank Rd, Millersville Elaine Walmer, 616 Brentwood Dr, Lititz Vanessa Acosta, 3303 Lynn Lane, Millersville Clarisse Bell, 823 Tanglegate P1, Millersville Ed Harsh, Brenner St, Millersville  MINUTES:,  Amotion was made by Ms. Gerber to approve the. June 14, 2022 minutes. Ms. Bellile  seconded. With no discussions, the motion passed by unanimous voice vote.  CITIZENS' REQUESTS OR CONCERNS  Melissa Hohman, 50 Glen Oaks Dr, discussed neighborhood complaints in Quaker Hills of glass left in the street after trash pickup. She also asked why the meetings were no longer being streamed online by video. Sue McCullough suggested that citizens call the office as soon as trash problems are seen sO they may be addressed promptly. President Hauck said that due to changing staff, we were unable to keep current with online streaming. She said that it was a top priority that the new Borough Manager would be addressing. President Hauck said that to her knowledge, there had been staffing issues with local trash companies that could be causing the trash pick up issue. She stated that the glass is ai major concern and would be addressed as well.  1of4    June, 28 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES Dorothy Imel, 1902 Blue Ridge Dr, had a question regarding Commonwealth Code for Codes and Zoning. She wanted tol know ift they would only come into the office when called, or if they would bei in the borough office on a schedule. Ms. Miller replied that they would be in the borough office on the same days as the new Borough Manager, Tuesday, Wednesday and Thursday. They would be doing a combination of rental inspections and be available on site to  answer questions about zoning etc.  REPORTS OF BOARDS, COMMITTEES. AND COMMISSIONS  Ms. Bellile reported that ai meeting for the Blue Rock Regional Fire Commission was held on' Thursday, June 2, 2022 at the Millersville station. The financial report was reviewed. Some large vehicle maintenance bills willl be due soon. Due to grant money, the budget remains in good shape. They are currently looking at a design for a "model station" and property values are being assessed for al long-range plan. One new worker's compensation claim came in.' The replacement trailer that was ordered in the fall of2021 has no date for arrival. A command vehicle is scheduled to be replaced this year. Because ofl low inventory, we can expect delivery in 2023. Station 903 still has bats. Previously in the attic, they are now in the basement. This station is located near the landfill. They are currently working with LCSWMA to resolve this issue. New  tablets were purchased to replace the original laptop computers from 2012.  Ms. Gerber reported that the Zoning Hearing Board reorganized. The Chairperson is now  Lindsay Gerner and the Vice Chairperson is. James Kirk. PERSONNEL ADVISORY COMMITTEE  Ms. Miller said that Commonwealth Code is already in Millersville, as well as the county and beyond, doing commercial inspections. This is due to our Zoning officer, Mike Tuscan, retiring. She stated that we are doing this to allow the new. Borough Manager to bei involved int the decision-making process. He can decide whether we should replace, outsource, or have al hybrid ofboth for this position. Commonwealth Code is currently doing rental and residential inspections for Mt. Joy and Middletown. Ms. Miller said that Ms. Gerber had spoken with the people from Middletown and they were very pleased with the work that Commonwealth is doing. Once changes in the contract are approved by our solicitor, we will hire them on a short-term basis to do the residential part of zoning and code work. Ms. Miller made ai motion to approve a contract with Commonwealth Code. Ms. Gerber seconded. With no discussions, the motion  passed by unanimous vote.  Ms. Miller discussed how we recently had our part time front office clerk resign recently. After advertising the position, we: found Tina Sheaffer to fill the position. Ms. Miller made a motion out of committee to officially affirm the resignation oft the former clerk. With: no discussions, the motion passed by unanimous vote. Ms. Miller then made a motion tol hire Tina Sheaffer as aj part time clerk in the front office. Mr. Hubbs seconded the motion. With no  discussions, the motion passed by unanimous vote.  Ms. Miller mentioned that we had previously voted on hiring Greg Sahd as Borough Manager. He is starting on July 5, 2022. Ms. Miller said that, per Pennsylvania state regulations, we needed to officially appoint him as Borough Manager, Secretary, Treasurer, Tax Collector and Open Records Officer. She made ai motion to appoint him as Borough Manager, Secretary,  2of4    June, 28 2022  MILLERSVILLE BOROUGH COUNCIL MEETING: MINUTES  Treasurer, Tax Collector and Open Records Officer. Mr. Hubbs seconded the motion. Withno PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE REPORT Ms. Bellile stated that ai meeting was held on June. 16, 2022. She said that there was a discussion regarding Crossroads Phase II Construction. She then introduced Andy Boxleitner, Street Department Superintendent. Mr. Boxleitner said that there had been an issue with the original plans that came in. Al hammerhead, which is a type of cul-de-sac, had needed approval, buti it was not going tol be liquid fuels eligible. It could be approved, but the road would have to stay private. Ifthey wanted to be approved for dedication, they would need the cul-de-sac to be 80' x 100'. They did come back with their final plan, which did have the correct measurements. Mr. Boxleitner stated that he would be doing a full review with RAV. He said he did think it  discussions, the motion passed by unanimous vote.  would end up being liquid fuels eligible after review. FINANCE ADVISORY COMMITTEE  Ms. Weidinger made ai motion out of committee to approve the May 2022 Financial Statements. With no discussions, the motion passed by unanimous vote. She also made ai motion out of committee to approve the resolution for the sale of187 W. Fredrick St. She mentioned that the original plan had been to buy that house to teari it down and do construction on the road. The plan with the road has since changed, thus the need to auction thel house. There was approval in 2021 by Council to auction the property. It has an auction date of August 11", 2022 with Matthew Shenk as the auctioneer. There will be an open house a few weeks prior to the auction date, but the Borough Manager would be coordinating that with staff. This resolution was to get the sale  advertised. With no discussions, the motion passed by unanimous vote.  Ms. Weidinger stated that Les McMullen, Sewer Department Superintendent had met with the committee regarding the 2022 Sewer Budget. There was a $1.2M project that is not going to be completed. He wanted to take money from that project and add 20% because all the costs have gone up onj projects he is working on. This adjustment would give us a net increase that we will put back in the sewer fund. The sewer fund is separate from the rest oft the general fund and can only be used on sewer projects. The remaining funds will go into the sewer budget for next year when the cancelled project is actually done. Ms. Weidinger then made ai motion out ofc committee to adjust the 2022 Sewer Budget. With no discussions, the motion passed by unanimous vote.  MAYOR'S REPORT  Mayor Aichelel honored Mike Tuscan, the Codes and Zoning Officer who was retiring, with a plaque to honor his service with Millersville Borough. Hel had worked here since 2012. Lt. Margevich gave a report for the police department activities for the month of! May. Mayor Aichele discussed the deadline for accepting new police officer applicants, which would be that following Monday. President Hauck asked Lt. Margevich about adding cyclists to the police force due to the price of fuel. Lt. Margevich said we had the grant for that and our primary bicycle police officer was retiring to work as the School Resource Officer. He stated that we did  need bikes.  3of4    June, 28 2022  MILLERSVILLE BOROUGH COUNCIL MEETING: MINUTES  PENN MANOR REPORT None  MILLERSVILLE UNIVERSITY REPORT  None  BOROUGH SECRETARY REPORT  None PRESIDENT'S REPORT  President Hauck discussed Lynn Miller's retirement from Council and accepting her resignation. She said she was grateful for her leadership and commitment to Millersville Borough. Ms. Miller had rejoined council in a time of need and assisted ini many changes and improvements made in the Borough in 2022. She thanked her for her decades ofv work in the Borough. President Hauck then made a motion to accept her resignation as of. June 30, 2022. Ms. Gerber seconded the motion. With no discussions, the motion passed by unanimous vote. President Hauck said that Ms. Gerber would now be thel Personnel Chair in place ofMs. Miller. They would be accepting resumes through July 13, 2022 to the borough office for the Council Chairperson position.  UNFINISHED BUSINESS None EXECUTIVE SESSION None ADJOURNMENT  Ms. Hauck made ai motion to adjourn the meeting. Ms. Weidinger seconded the motion. With no discussions, the motion passed by unanimous vote. The meeting adjourned at 7:32.  Manyûmale Mary Ann Gerber Borough Secretary  MAG/slk  4of4