April 27, 2021  MILLERSVILLE BOROUGH COUNCILI MEETING MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on' Tuesday, April 27,2021 in the Millersville Borough Public Meeting Room located at 100 Municipal Drive,  Millersville, Pennsylvania.  The meeting was called to order at 7:00 p.m. by Council President Carrie Smith followed by the pledge to the flag and ai moment ofs silence was then observed. President Smith announced that the public meeting is being recorded. She took ai moment to thank the Borough Staff, Borough Police Department, and Council for all their hard work, time, and commitment over the past twelve months as these have been very challenging times. She stated that hopefully we are  starting to see a light at the end ofthis journey.  COUNCIL MEMBERS  Carrie L. Smith Lauren E. Hauck (via teleconference), Linda L. Bellile (via teleconference) Daniel P. Ostrowski  David T. Aichele, Mayor Brooke G. Magni (via teleconference) Mary Ann Gerber (via teleconference) Lynn M. Miller (via teleconference)  OTHERS PRESENT  John D. Rochat, Borough Manager & Millersville Borough Chief of Police Lieutenant Jeffrey Margevich, Millersville Borough Police Department Jessie L. Ebersole, Millersville Borough Finance Officer (via teleconference) Andrew Boxleitner, Millersville Borough Street Department Superintendent Dr. Victor DeSantis, Millersville University (via teleconference) Elaine Walmer, LPN (via teleconference) W. David Sykes, 344 Valley Road, Millersville Sam Bigler, 17 Wabank Road, Millersville Stephanie Hersh, 72 Blue Rock Road, Millersville Dorothy Imel, 1902 Blue Ridge Drive, Lancaster Rich and Darlene Eager, 529 Oak Ridge Drive, Millersville Chris Hubb, 173 Elizabeth Street, Millersville (via teleconference)  Gregg Barley, Phantom Power, 121 West Frederick Street, Millersville (via teleconference)  CITIZENS' REQUESTS OR CONCERNS  None MINUTES  A motion to approve the minutes for. January 26h, February 2314, and March gt, 2021 Council meetings was made by Mr. Ostrowski and seconded by Ms. Bellile. With no discussions  the motion passed by a unanimous voice vote.  1of5    April 27, 2021  MILLERSVILLE BOROUGH COUNCIL MEETINGI MINUTES  REPORTS OF BOARDS, COMMITTEES. AND COMMISSIONS  Ms. Bellile gave ai report on the Blue Rock Regional Fire Commission meeting held on April 1, 2021. She noted the financial report reflected items ordered in 2020 that are finally starting tol be delivered in 2021 and that next month the report will reflect several major maintenance bills for vehicles. She also noted that they intend to do more recruiting with money from both a Federal grant and ai recent State grant award. The basement project for live ins at the Millersville Station house is almost complete and there will be the annual Tomato Festival this Ms. Hauck reported that the Planning Commission met at the beginning of the month. They discussed updating the comprehensive plan and it was unanimously approved to recommend to Council to move forward with publicizing an RFP (Request for Proposal) to hire a consultant to move forward with the comprehensive plan update. President Smith noted that the Borough is required to update its comprehensive plan every ten years. Since it takes over a year to conduct and complete the update, it makes sense to start the process now. Mrs. Miller inquired on the cost to do an update to the comprehensive plan. President Smith stated it is unknown at this time, as it will depend on the scope ofwork and how much the consultants will charge. Iti is not required that the Borough do a full comprehensive plan but must do at least an update to the plan every ten years. President Smith made a motion that the Borough Manager and the Planning Commission work together to update the RFP and come back to Council for approval before advertising. Mrs. Gerber seconded the motion. With no further discussions the motion passed by a unanimous President Smith noted that since we are moving forward to start the update to the comprehensive plan, she proposed Council rescind the motion made at the March gth meeting to create an ad] hoc advisory committee to Council comprised of Planning Commission members, Council members, and citizens of the Borough and ini the meantime, ask our Solicitor to contact the property owners to let them know Council is in the process of updating the comprehensive plan to make sure we get citizens feedback and that we embark on a fact finding mission tol look at potential impacts and that Council will not be discussing any changes to the current zoning until after the comprehensive plan is complete. That gives the property owner the option to build according to the current zoning or they can decide to wait. Mr. Ostrowski stated that the developer could still apply to the Borough for an exception to the zoning ordinance. Hearing Council's agreement to her proposal, President Smith made a motion as proposed, seconded by Mrs. Miller. With no further discussions the motion passed by a unanimous voice vote.  year.  voice vote.  PERSONNEL ADVISORY COMMITTEE REPORT  Mrs. Magni made ai motion out of committee to approve the Resolution to reappoint Dawn Fisher to the Historic Commission with the term ofoffice expiring on February 24, 2026.  With no discussions the motion passed by a unanimous voice vote.  RESOLUTION BOOK RESOLUTION: NO. 2021-10  Mrs. Magni made a motion out of committee to accept Lynn Miller's resignation from the  Park Commission. With no discussions the motion passed by a unanimous voice vote.  2of5    April 27, 2021  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES Mrs. Magni made ai motion out of committee to accept Scott Bailey's resignation as an alternate member oft the Zoning Hearing Board. With no discussions the motion passed by a Mrs. Magni made a motion out of committee to approve the Social Media Policy. With no discussions the motion passed by a unanimous voice vote. Ms. Hauck thanked Mrs. Magni and  unanimous voice vote.  the Personnel Committee for creating the Social Media Policy.  PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE REPORT  Ms. Hauck made ai motion out of committee to approve the third and final year extension to the current Biosolids Management Service Agreement. Chief Rochat explained the extension will run from. June 1, 2021 through May 31, 2022 and that the extension contract is set to increase by CPI, noting the CPI is 1.2%. With no further discussions the motion passed by a unanimous Ms. Hauck made a motion out of committee to award the 2021 Asphalt Paving project bid to the lowest bidder New Enterprise Stone & Lime Co for $135,878.90. Ms. Hauck noted that the bid is under budget. With no further discussions the motion passed by a unanimous voice vote. Ms. Hauck made a motion out of committee to proceed to update and review with the Borough Solicitor and Engineer on the proposed ordinance revision to Chapter 320 Streets and Sidewalks Excavations. With no discussions the motion passed by a unanimous voice vote.  voice vote.  FINANCE ADVISORY COMMITTEE REPORT  Mrs. Gerber made a motion to out of committee to approve the March 2020 monthly financial statements as presented. With no discussions the motion passed by a unanimous voice Mrs. Gerber made a motion to advertise the annual pension meeting on the same night as the regularly schedule Finance Advisory Committee meeting in June, (June 16") with a start time of 5:30 p.m. Mrs. Magni seconded the motion. With no discussions the motion passed by a Mrs. Gerber mentioned they supported, as the Borough has done in the past, the early deposit oft the Borough' 's MMO's (Minimum Municipal Obligation) to the pension plans with no change to the approved 2021 amounts. She also mentioned that the Borough had a PLGIT CD mature and agreed that the investment will go to the PLGIT Class account and then be moved to PLGIT PRIME to earn more: interest. She noted that the committee held very preliminary discussions on the American Rescue Plan. There will be more discussion in the coming meetings and during budget preparations as there are many unknowns at this time.  vote.  unanimous voice vote.  MAYOR'S REPORT  Mayor Aichele asked Lt. Margevich to give the March monthly Police Report. He provided the following breakdown. 316 Calls for Service, 2 ordinance complaints that resulted in citations, 21 DCR's (Disruptive Conduct Reports), 7 criminal arrests, 3 PartI Offenses with 1 cleared giving a 33% clearance rate, 25 Part II Offenses with 15 cleared giving an 60% clearance  3of5    April 27, 2021  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  rate. Total traffic violations were 40 of which 13 were speeding violations and 27 were other traffic citations, 9 vehicle accidents, 77 parking tickets issued, and they patrolled 4,115 miles. He noted that they picked up one: serious investigation ofas sex offense that turned into an armed Mayor Aichele mentioned he attended the Manor Market in Millersville earlier this month and welcomed the citizens. The Market will be open every month over the summer.  robbery.  MILLERSVILLE UNIVERSITY REPORT  Dr. DeSantis thanked the President for the opportunity to address Council. He stated with the wonderful weather they are having on campus unfortunately it has brought the students out and about. This may have contributed to the raise in the recent COVID cases being reported. He announced this week they are starting a large-scale vaccination program with their student body. He stated that they can not mandate students get a vaccine like many other campuses across the country. This Friday at the Park City - Lancaster County Community Vaccination Center = they are hosting College Day and MU will be offering shuttle service to the Center. He announced that the annual parade route will be the same this year, but they will be starting the parade a little earlier. An 8:30 a.m. kickofft time. This will allow space between the parade and the events of Homecoming. The 2021 theme was announced as Hometown Heroes". This is to honor all of the first responders and healthcare employees, who all worked hard during this crisis. He mentioned a virtual conference they are hosting on sustainable development on May 18th which will have two or three sessions that specifically relate to local governments on what they can do on sustainable development. He also wanted to bring to Council's attention a number ofs sports  teams playing at home this week and weekend.  PENN MANOR REPORT  Ms. DeVinney was not able to attend this evening but sent a report to President Smith to delivery. The report stated plans are underway for an in-person graduation to be split ini two groups alphabetically to allow for greater social distancing. It will take place outdoors at Biemesderfer Stadium on June 3rd. The first will begin at 5:00 p.m. and the second at 7:30 p.m.  BOROUGH MANAGER REPORT  Chief Rochat asked for a motion to allow a street closure at 118 East Charlotte Street for the removal of tree on May 6th from 7:30 a.m. to noon. Ms. Bellile made such ai motion, seconded by Mrs. Gerber. With no discussions the motion passed by a unanimous voice vote. ChiefRochat provided an update on the tapping fee increase calculation that is soon to be completed by the Borough's engineer, GHD. Once the report is completed the Borough Solicitor will create the ordinance amendment and advertise. We anticipate advertisement of the ordinance to be done in time to take action at the May 25th Council meeting. Chiefnoted that Council had Chief Rochat noted the receipt ofa tax exemption for a disabled veteran located at 62 Briargate Place. Chief recommended a motion to exempt the Borough's real estate property tax starting with the 2021 tax year. President Smith made such a motion, seconded by Ms. Hauck.  already motioned to advertise at a prior meeting.  4of5    April 27, 2021  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  Mrs. Gerber asked ift this was a policy or needs done by law and what kind of documentation does the Borough have to prove the disability. Since this was al late addition to the agenda, Council decided to table the motion. President Smith instructed the Borough Manager toj provide more  information about how this process works.  PRESIDENT'S REPORT  President Smith reiterated her heartfelt thanks to the Borough Staff, Borough Police Department, and Council members for all their hard work, time, and effort especially during these  past twelve months. EXECUTIVE SESSION  Council broke for an executive session at 8:00 p.m. to discuss a personnel issue and a legal matter. President Smith invited the Mayor and ChiefRochat to join. She also noted that At8:13 p.m. coming out of executive session, President Smith made a motion out of the Personnel Advisory Committee executive session, that the Borough Police department will have no Officer serving on the Lancaster County Drug Task Force until September, at which time Council will review this decision. With no discussions the motion passed by a unanimous voice President Smith made ai motion for the Personnel Advisory Committee to: revise the Park Commission membership and to review each ofthe Borough's Boards and Commissions' responsibilities. Ms. Bellile seconded the motion. Mrs. Gerber and Mrs. Miller volunteered to start the process. With no further discussions the motion passed by a unanimous voice vote.  there may be further action coming out of the executive session.  vote.  ADJOURNMENT  Having no further business to discuss, Mr. Ostrowski made a motion to adjourn the  meeting at 8:17 p.m., seconded by Ms. Bellile.  Respectfully submitted,  Borough Secretary  d  JDR/jle  5of5