April 12, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES Thel MILLERSVILLE BOROUGH COUNCIL MEETING was held on Tuesday, April 12, 2022, in the Millersville Borough Public Meeting Room located at 100 Municipal Drive,  Millersville, Pennsylvania.  The meeting was called to order at 7:00 p.m. followed by the pledge to the flag and a  moment ofs silence was then observed  COUNCIL MEMBERS  Lauren E. Hauck Lynn M. Miller Linda L. Bellile Mary Ann Gerber  DavidT. Aichele, Mayor Christopher Hubbs Darlene Eager  OTHERS PRESENT  Sue McCullough, Millersville Borough Receptionist Lieutenant JeffI Margevich, Millersville Borough Police Department David Sykes, 344 Valley Rd, Millersville Stephanie Hersh, 72 Blue Rock Rd, Millersville Phil Gerber, 12 Circle Rd, Millersville Maggie Weidinger, 146 Victoria Rd, Millersville, Michael Weidinger, 146 Victoria Rd, Millersville, Planning Commission Dorothy Imel, 1902 Blue Ridge Dr, Lancaster Geoffrey Beers, 29 Ridgefield Dr, Lancaster, Student Lodging Robert Sempsey, 604 Warminster Ln, Lititz, Student Lodging Sam Bigler, 17 Wabank Rd, Millersville Jere Martin, 149 E. Cottage Ave, Millersville CITIZENS' REQUESTS OR CONCERNS  John Mateyak, Brubaker Connaughton Goss & Lucarelli LLC, Student Lodging  None NEW BUSINESS  President Lauren Hauck stated the meeting will: move forward with filling the Council vacancy. There are two candidates and we will hear from them in alphabetical order. President Hauck asked Jere Martin to address Council. Mr. Martin said he submitted al letter ofinterest and feels the letter said everything he wanted to say. He appreciates everything that is done behind the scenes, and he knows this work is taken for granted and he would like to serve and dol his part. President Hauck then asked Maggie Weidinger to address Council. Ms. Weidinger said she sent a letter asking to serve for the vacant term. She stated she served on Council before and has lived in the Borough for thirty-one years. She recently retired from the County ofLancaster, where she worked for 42 years and retired as ChiefInformation Officer. For many years, she was in charge oft budgets. Ms. Weidinger stated she has a lot oft things she can bring to the Borough,  1of6    April 12, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  including some technology background, also finance background, and management in general,  managing about 50 people.  President Hauck thanked both candidates and opened the floor to nominations. Mrs. Gerber said it was her pleasure to nominate Maggie Weidinger and Ms. Miller seconded the nomination. With no questions or discussion, President Hauck called for a vote to appoint Maggie Weidinger to Borough Council, to complete Brooke Magni's term. With no the motion passed by a unanimous voice vote with Darlene Eager abstaining. Mayor Dave. Aichele then administered the Oath of Office to Maggie Weidinger for  discussion, Borough  Council. MINUTES  Amotion to approve the Council minutes for the meeting ofl March 22, 2022, was made by Mrs. Gerber and seconded by Mr. Hubbs. President Hauck asked ifthere were issues the minutes. The motion passed by a unanimous voice vote. Ms. Weidinger abstained any since she with  was not on Council for that meeting.  REPORTS OF BOARDS, COMMITTEES. AND COMMISSIONS  PLANNING COMMISSION - STEERING COMMITTEE: Mike Commission Chairman announced they will be holding aj public hearing on Weidinger, the new Planning Comprehensive Plan they have been working on. He asked toj please let everyone may talk to, this is an opportunity to letj people know the status oft the Comprehensive know, Plan. The you meeting will be at Eshleman Elementary School on May 5, 2022, at 7:00pm. He stated advertised and Penn Manor School District has generously agreed tol host the cost to the Borough. President Hauck stated this meeting will be an update for meeting, the where the Steering Committee is currently at, with the Comprehensive Plan and to public  that with it will be to know no get public report on that,  feedback.  LIMC: President Hack stated the LIMC Meeting is tomorrow, and she will  at the next Council meeting.  BLUE ROCK REGIONAL FIRE COMMISSION  None  CIVIL SERVICE COMMISSION - Promotional Process Request: Mayor Aichele stated back in. January, Sergeant Mike Schaeffer retired, and Council approved to forward candidate to fill the Sergeant position. The Civil Service Commission has met, go and the toi find a was posted. Only one officer has applied for that promotion. In the hiring rules and position there are obligations and testing that must be met inl hiring for the sergeant position. Civil regulations, Service Commission is asking Council for approval to not fulfill all the obligations that would have been required, if multiple people would have applied for the position. Since there is only one candidate, an oral interview would be required, with that officer and the Civil Service qualified Commission. A drug test would also be required. Mayor Aichele said the Civil Service Commission is asking Borough Council to waive certain requirements and move forward with the oral interview process. Mrs. Gerber made the motion, and it was seconded Ms. Bellile. With no questions or discussion, President Huck stated the motion passed with a by unanimous voice vote.  2of6    April 12, 2022  MILLERSVILLE BOROUGH COUNCILI MEETING MINUTES  TUDENTLODOING- TEXT AMENDMENT TO. ZONING -] Retirement Community: John Mateyak, Brubaker Connaughton Goss & Lucarelli LLC, on behalfo of Student Lodging, addressed Borough Council regarding the proposed amendment, to the: retirement community portion, oft the zoning ordinance. He stated that Council should have a copy oft the proposed changes, in front oft them. He also stated, at the last Council meeting, there was some confusion on the ten acres versus three acres for the project. Student Lodging did originally propose this project to be ten acres and Lancaster County Planning and Millersville Borough Planning Commission agreed that it should bel kept at three acres, and Student Lodging was fine with this decision. Mr. Mateyak stated, this evening, Student Lodging is asking Council to authorize the advertisement ofa a public hearing, for the zoning ordinance chânges. Ms. Miller asked ift the ordinance changes would pertain to this, and all retirement communities built inl Millersville Borough and Mr. Mateyak replied yes. Ms. Miller stated she was. looking at the proposed ordinance and wanted to know what specific changes were being made. Mr. Mateyak informed Council that anything double underlined and. printed in red are the proposed changes. Ms. Miller informed him, that unfortunately, the copy council is looking at, is not red. Att that point, Mr.  Mateyak reviewed the following proposed changes with Borough Council.  (34) Retirement community.  (a) The use shall meet the definition stated in $ 380-21, which includes limits on the ages ofresidents. A dwelling within aj retirement community shall not be occupied by aj person, lessthan age-18 years ofage eryounger-for more than 30 days in any calendar year. Noportiono ofadvelling shall be leasedlicensed toanv person(slless than 55 vears of age. The foregoing age and occupancy restrictionsmustl be incorporatedi into arecordable. agreement ox declarationinal form acceptableo Borough which shall be binding wpon owners.within. the Blicmsimmmiadew (b) The use shall be served by both public water and public sewage services. (c) AI retirement community shall only include the following uses_but needn not  enforceable by the Borough. include allofthe uses): [1] Assisted-living faclity/personal-care center. [2] Nursing home. [3] Single-family detached dwellings. [4]' Twin dwellings. [5] Townhouse dwellings. [6] Apartments.  [7] Dining, community center and noncommercial recreation/activities uses that are clearly accessory tot the residential uses and that are limited to use by the residents [8] Retail and personal service uses that are clearly accessory to the residential uses and are: intended to primarily serve the needs of residents and employees of the development and their invited guests, and provided that such uses shall not have individual exterior entrances but instead shall bei integrated: into a principal building, and provided that no establishment shall exceed 3,000 square feet of floor area. These uses include but are not limited to a card shop or barber-/beauty shop. [9] Only the following other support facilities and services may be provided, each of which shall be primarily intended to serve residents and employees oft the retirement community and theiri invited guests: chapel or similar religious center, exercise center, meeting rooms, library, laundromat, vehicle maintenance shop/garage for retirement community use, child and adult day-care center, medical and therapy services and facilities, and home care services and facilities. Such services and facilities shall be designed and constructed integrally with and managed as part oft the retirement  and employees of the development and their invited guests.  community.  3of6    April 12, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES shall not exceed 10% oft the total lot area oft the development. accompanyingparking [1] The minimum total lot area: for a retirement community prior to subdivision [b] The total in square feet oft the following for each type of unit: Assisted-living or nursing facility bed: 2,000 square feet. [i) Single-family detached dwelling unit: 5,000 square feet. [iil Townhouse or twin dwelling unit: 4,000 square feet. [iv] Apartment dwelling unit: 3,000 square feet. [v] Commercial establishment: 6,000 square feet.  [10] The total area occupied by all nonresidential uses and  (d) Density and lot requirements. be whichever of the following is greater:  shall  [a] Three acres; or  [2] Areas that will be part oft the: right-of-way of public streets after development shall not count towards the minimum total lot area. Provided that the overall lot area/density requirement of Subsection A(34)(d)[1] above is met, no minimum lot area shall apply for each individual dwelling unit. Instead, a condominium, rental or [4] Yard requirements. All buildings within the retirement community shall back ai minimum of 60-3 30: feet from perimeter lot lines and/or rights-of-way ofe bes set public streets that are boundaries of the property. Allj principal buildings existing back a minimum of 25 feet from any right-of-way ofa any therpubhcstreet shall be set within tbe property, or 30 feet from the edgeofthe fravel lane eartway-of a created street withoutpublic right ofway or Ifestfumaparking court without a publicright-of- way. All principal buildings shall be separated by a minimum of 16-12feet ifl between two side building walls and 60-40feetl between any other building walls. [5] Not less than 20%15% oft the parcel to be developed as a retirement community shall be preserved as common open space. Common open space shall meet the requirements of and shall be reserved in accordance with this section and the definition of' "open space, common-", provided that notwithstanding. the provisions of the delinition. "open space. common" within the retirement communitmayinclnde areasthat are setback ten (10) feet or more mmaguiaiawm2 The common open space shall bei improved so as tol be suitable for use by the residents of the development, including but not limited to benches, ADA-emplanttrails and masaping.musealt to. common openspace shall bep predomimantyADA- compliant. to the extent reasonably practicable with esisting gradesand [6] Maximum height for all buildings shall be 35 feet; provided, however, landscaping, that maximum height ofal building may be increased to 45 feeti ift the building the back from the required front, side or rear yard setback at least one additional shall foot be set each two-feet-one additional foot. ofbuilding height in excess of 351 feet. In no case shall for [7] Maximum building coverage of the entire development shall be 35%. [8] Maximum impervious coverage oft the entire development shall be 60%. [9] Lighting facilities shall be provided and arranged in a manner which shall the street and neighboring properties from any direct glare or hazardous interference protect of any kind. No freestanding outdoor light fixture shall be placed at a [10] The applicant shall demonstrate compliance with all requirements ofa all commonwealth, county and federal agencies having jurialition,itamaisahle [11] Signs shall be uniform in design and style throughout the retirement community. Signs that are not readable from the exterior of the retirement community shall notl be regulated in size and/or number by this chapter. The size, type and number of all signs which are readable from the exterior oft the retirement community shall with Article VII. In no case shall more than one freestanding sign be permitted comply each abutting street. No sign shall be internally illuminated. All signs shall comply per  similar type of arrangement: is encouraged. [3] Minimum lot width of development: 200 feet.  any building exceed 2.5 stories.  than 20 feet.  height greater  4of6    April 12, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES with all applicable provisions of Article VII, except as specifically modified by this [12] Landscaping. See SS 380-57 and 380-58. Landscaping shall be an integral part of the retirement community. Landscape plans must be sealed by ai registered landscape architect licensed in the Commonwealth of] Pennsylvania. Yards and passive recreation and common areas shall be fully landscaped. A variety of trees and shrubs shall be used. The locations and species of trees shall bes subject to approval by the Borough. The Zoning Officer shall permit existing healthy trees that willl be preserved and protected to be credited towards the number oft trees required tol be planted. [13] Safety shall be emphasized: in the design oft the: retirement community. Particular attention shall be given toj pedestrian use. Pedestrian sidewalks or pathways shall be provided, which shall be separated from vehicle traffic. Pathways outside oft the street right-of-way may be provided in place of sidewalks, provided that they serve the same Section 2.. All other sections, parts and provisions of the Code of Ordinances oft the Millersville shall: remain in full force and effeçt as previously enacted and amended. Section 3. In the event any provision, section, sentence, clause or part of this Ordinance shall be held to be invalid, illegal or unconstitutional by a court of competent jurisdiction, such invalidity, illegality or unconstitutionality shall: not affect ori impair the remaining provisions, sections, sentences, clauses or parts of this Ordinance, it being the intent of Borough Council that the remainder of the Ordinance shall be and shall remain in full force and effect.  subsection.  purposes.  Borough of  President Hauck asked if anyone had any other questions. Mr. Mateyak stated the important thing now is the advertising and getting the meeting date set. Student Lodging is asking the Borough Manager to advertise the public hearing, for the first May Council meeting. Mrs. Gerber made a motion to advertise the public hearing for the first May Council meeting and adoption oft the ordinance changes. Ms. Bellile seconded the motion. President Hauck asked if the advertisement would be under Borough expense, and Geoff Beers and Mr. Mateyak stated Student Lodging is covering the cost of the advertisement. With no questions or discussion, the!  motion passed with a unanimous voice vote. REPORTS OF COUNCIL COMMITTEES  PERSONNEL ADVISORY COMMITTEE: Lynn Miller, Committee Chair, stated the Personnel Advisory Committee will meet tomorrow. She said the Committee had hoped to announce and vote on a candidate for the Finance Officer position, but unfortunately for the second time, the candidate at the last minute, accepted an offer from another company. She informed Council; the Personnel Advisory Committee is back tol looking for another candidate. PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE REPORT  None  FINANCE ADVISORY COMMITTEE REPORT:  None  MAYOR'S REPORT None  5of6    April 12, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  MILLERSVILLE UNIVERSITY REPORT  None  PENN: MANOR REPORT None  BOROUGH MANAGER REPORT  None  PRESIDENT'S REPORT  President Hauck informed Council the Penn State students, who have been Climate Action Plan for Millersville Borough, will give their final presentation at the working April 26th Borough Council Meeting. She informed Council they will receive a written before the next meeting. There will be no action taken on this matter, at the April report 26th meeting.  on the to review  UNFINISHED BUSINESS None EXECUTIVE SESSION discuss the following items.  At 7:25pm, President Hauck stated Borough Council will move into Executive  to Session,  Codel Enforcement/oning Officer Vacancy Finance Officer Position Upcoming Police Officer Retirement  President Hauck stated no action will be taken at the Executive Session and when Council reconvenes, the meeting will be adjourned. She asked Mayor Aichele to remain for the session. Mayor Aichele asked if Lieutenant Jeff Margevich can be part of the Executive  Session, and it was approved by President Hauck.  ADJOURNMENT  Coming out of] Executive Session and having no further business to discuss, President  Hauck adjourned the meeting at 7:52 pm. Respectfully submitted,  May Oamdekez Mary Ann Gerber Borough Secretary 6of6  MAG/sam