July 26, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on Tuesday, July 26, 2022, in the Millersville Borough Public Meeting Room located at 100 Municipal Drive,  Millersville, Pennsylvania.  The meeting was called to order at 7:00 PM by Council President Lauren Hauck, followed  by the pledge to the flag. A moment of silence was then observed.  COUNCIL MEMBERS  Lauren E. Hauck Christopher Hubbs Darlene Eager, absent Maggie Weidinger  David T. Aichele, Mayor Linda L. Bellile Mary Ann Gerber  OTHERS PRESENT  Greg Sahd, Millersville Borough Manager John Rochat, Millersville Police Chief Jeffrey Margevich, Lt. Police Chief Josele Cleary, Solicitor  Sue Kornfeld, Millersville Borough Finance Officer Dorothy Imel, 1902 Blue Ridge Dr, Lancaster Phil Gerber, 12 Circle Rd., Millersville Sam Bigler, 17 Wabank Rd., Millersville Tony Hightower, Civil Service Commission, 210 New St., Millersville Melissa Ostrowski, Civil Service Commission, 413 Spring Dr., Millersville Stephanie Hersh, 72 Blue Rock David Sykes, 344 Valley Rd., Millersville Karen Delong, Park Commission, 126N. George St., Millersville Andy Boxleitner, Street Department Superintendent  PRESENTATIONS BYMAYOR  Mayor Aichele honored Officer Jason Hottenstein on his retirement. He was awarded a plaque for his 25 years with the Borough. The Mayor also honored Lt. Jeffrey Margevich with a President Hauck thanked both officers for their service to the Borough. She said the agenda needed a few additions because they were not on the posted version. She said she was looking for a motion to add the Planning Commission - Crossgates Phase II and Blue Rock Regional Fire District Commission to the Reports of Boards, Committees and Commissions. President Hauck also said we needed to add the Public Welfare and Public Works Advisory Cominittce: Discussion of Petition for Speed Humps and Stop Signs Along Pilgrim Drive and the Finance Advisory Committee: Approval oft the. June Financial Statements. Ms. Gerber made the motion and Ms. Bellile seconded. Ms. Cleary, Borough Solicitor, stated that you have to say why they were not on the initial posted agenda. She said the. Act 65 of2021, which: requires you to post you agenda, requires that ifyou add items to your agenda, then you must state on the record why the items were not on it. It was her understanding that a preliminary draft oft the agenda was  plaque for serving the Borough for 25 years.  1of7    July 26, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  uploaded, rather than the final draft, and that is why these changes were being made to it. That reason must be included in the minutes oft this meeting to satisfy Act 65, and the amended agenda must be posted tomorrow to satisfy the Act. With no further discussions, the motion passed by  unanimous vote. EXECUTIVE SESSION  President Hauck asked for a motion to enter an Executive Session to discuss confidential matters. Ms. Bellile made the motion and Ms. Gerber seconded. With no discussions, the motion passed by unanimous vote at 7:06pm. She invited the Mayor and Borough Manager to: remain in  the room along with the Solicitor. The meeting reconvened at 7:33pm.  CITIZENS' REQUESTS OR CONCERNS  Melissa Ostrowski, 413 Spring Dr., Millersville, asked why the Executive Session was at the start oft the meeting. She also inquired as to why when Council positions became vacant, why they were only advertised on the website. She suggested that they could advertise more publicly. Ms. Ostrowski thought that they could more actively broaden their reach. She stated that rather than sometimes rehiring former Council members, maybe they could hire new people of different age, race, gender or people who were part of the University. Ms. Ostrowski then thanked the police department for their continued prompt responses to phone calls regarding quality-of-life issues. She thanked them for taking the time to check on issues when requested. The Chief thanked Ms. Ostrowski, then mentioned to President Hauck that she might need to mention if action was taken during the Executive Session. President Hauck said that no action had been taken during the Session. She then responded to Ms. Ostrowski's question regarding the Executive Session, saying that there was an issue where the Solicitor needed tol be present. She is paid hourly, which is why the Executive Session was held at the beginning oft the meeting. President Hauck said that Ms. Ostrowski's comments regarding hiring of replacement Council members were valid. She stated that it is always preferred for Council to serve their full terms, but they would review more proactive options when those seats need tol be filled. REPORTS OF BOARDS, COMMITTEES. AND COMMISSIONS PLANNING COMMISSION-S STEERINGCOMMITEE  The developer for Crossgates Phase II (Bellaride) was introduced by President Hauck. Dave Bitner, of] RGS Associates, spoke at length about the preliminary plan from last year that had approval in October or November. He also discussed waivers and various issues about meeting Liquid Fuels criteria, as well as what had been approved and not approved. President Hauck said the Planning Commission did conditionally approve this plan. Ms. Weidinger said that there were 11 items in a motion related to Bellaride at Crossgates, which she proceeded to read. The 11 motions are attached to these minutes. She stated that there would be two motions that needed votes. The first is on items 1-3 in the beginning oft the attached motion. Ms. Gerber seconded. With no discussions, the motion passed by unanimous vote. The next motion is for items 1-11 and was also made by Ms. Weidinger. This was seconded by Ms. Gerber. With no discussions, the motion passed by unanimous vote. Ms. Weidinger then made an additional motion to accept a waiver for a requested relief for modification to provide slant curbs in lieu of  2of7    July 26, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  vertical curbs per the Planning Commission'sr recommendation. Ms. Gerber seconded. With no  discussions, the motion passed by unanimous vote. BLUE ROCK REGIONAL FIRE COMMISSION  Ms. Bellile gave ai report for the Blue Rock Regional Fire District Commission. A meeting was held on' Thursday, July 7,2022 at the Washington Boro station. A moment of silence was held for volunteer Heather Gower, who passed away in a tragic motorcycle accident. The Financial Report was: reviewed. Midway through the budget year, they are in good shape. The draft for 2023 Financial Report will be prepared for the. August meeting. $12,000 in grant money was received and another $3,000 is expected. A concept drawing is being developed fora potential future station. Appraisals for property values are being obtained. The replacement trailer that was ordered in the fall of2021 was received and does not have the correct specs. The replacement boat arrived and is being prepared for service. A buyer is purchasing the trailer. The  driver's form and accident form are being revised. PERSONNEL ADVISORY COMMITTEE  Ms. Gerber stated that due to the loss ofa a part time officer, the Personnel Committee approved the hiring of John Michener as a part time police officer. Because the police have been short staffed and this was an emergent need, she asked forar ratification out of committee oft the Personnel Committee's approval of. John Michener. With no discussions, the motion passed by unanimous vote. Her second item was ai motion to appoint Phyllis Giberson to fill the Council vacancy. Ms. Weidinger seconded the motion. With no discussions, the motion passed by unanimous vote. In addition, they had approved the hiring ofa full time Streets Department person previously. Mr. Boxleitner, Streets Department Supervisor, said that the individual they were possibly interested in hiring, Austin Swarner, needed to give notice at his current employment and complete a few requirements ifhe were to take the position. Ms. Gerber made a motion tol hire Mr. Swarner. Ms. Bellile seconded. With no discussions, the motion passed by  unanimous vote.  PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE  Ms. Bellile said that there had been discussions about putting a speed hump on Pilgrim Drive in Quaker Hills. Complaints about speeding have been made since 2018. Two studies have now been conducted in that location, and it was determined that it is not a speeding issue, but an issue of volume. Substantially more cars are going through that area in 2022. Information would be distributed to everyone who had signed aj petition to put a speed bump in that area.  FINANCE ADVISORY COMMITTEE  Ms. Weidener made ai motion to approve the. June Financial Statements out of committee.  With no discussions, the motion passed by unanimous vote.  MAYOR'S REPORT  Chief Rochat gave the Police Report for the month of. June. There were 286 calls for service, 2 ordinance complaints, 1 Disruptive Conduct Report, 14 criminal arrests: 5 adult and 9 juvenile.  3of7    July 26, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  There were 11 PartIOffenses and 6 cleared, with a clearance rate of 54.5%. There were 24 Part II Offenses and 19 cleared, with a clearance rate of79.2%. Total traffic violations - 30, speeding violations - 11, other traffic citations - 19. There were 5 vehicle accidents and 51 parking tickets issued. Vehicle miles patrolled were 3,442 and bicycle miles were 20:56. President Hauck asked ift there was a trend in what type of crime was most prevalent this year. Chiefsaid that it was larceny. He also discussed the 50th Millersville Turkey Trot Race. The approved route is yet to be determined. The Turkey Trot will be on Thanksgiving morning, November 24th, 2022 from 9-  1lam. The University and Penn Manor have been notified. MILLERSVILLE UNIVERSITY REPORT  None  PENN MANOR REPORT None  BOROUGH MANAGER'SI REPORT  President Hauck welcomed Greg Sahd as the new Borough Manager of Millersville Borough. Mr. Sahd discussed the failing sound system in the council meeting room and starting streaming meetings to the public online. He had three audio visual professionals coming in to give proposals and bids within the next two weeks. Mr. Sahd also discussed the sale oft the borough- owned property, 187 W. Frederick St. The auction is set for August 11,2022, with the viewing of the property on. August 4th from 2-4pm. He said he had received phone calls from people unable to make the August 4th. viewing. He showed 2 people the home that day and would be showing it  to 7 more prior to the viewing date. PRESIDENT'S REPORT  President Hauck discussed the restructuring of committees due to the appointment of Phyllis Giberson to Council. Ms. Giberson would be on the Public Works and Finance Advisory Committees. Ms. Weidinger would move from the Public Works to the Personnel Committee.  UNFINISHED BUSINESS  President Hauck stated that with the unfinished business regarding Lafayette Place, we  had received guidance from our solicitor. No action is needed at this time.  ADJOURNMENT  A motion was made by Mr. Hubbs for adjournment. Ms. Weidinger seconded the motion. With no: further discussion, the motion passed with unanimous vote. The meeting adjourned at  8:05pm.  4of7    July 26, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  Respectfully Submitted, Abalk  Greg Sahd Borough Manager  GAS/slk  5of7    July 26, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES  MUNI670ey271 07-24-22  MOTIONS RELATINGTOI BELLARIDE, AT CROSSGATES  Imove that the appropriate officers oft the Borough be: authorized to execute the following documents relating to the Final Subdivision & Land Development Plan for Bellaride at Crossgates (Phase II) prepared by RGS Associates, Project No. 2020743-008, dated February 23, 2022, last revised. June 17,2022, which such documents are inz a form acceptable to thel Borough Solicitor:  I. Storm Water Management Agreement and Declaration of Easement between 2. Agreement Providing for Grant of Pedestrian Easement between Murry 3. Agreement relating to the extension of the sewer system between Murry  Murry Development Corporation and the Borough. Development Corporation and the Borough. Development Corporation and thel Borough.  Imove that Borough Council grant approval ofthel Final Subdivision & LandDevelopment Plan for Bellaride at Crossgates (Phase II) prepared by RGS. Associates, Project] No. 2020743-008, dated February 23, 2022, last revised June 17, 2022, subject to compliance with the following conditions, and further authorize execution ofs such plan by the appropriate officers ofthe Borough and release ofs such plan for recording when all oft the conditions are: satisfied:  1. Compliance with all of the outstanding issues in the review letter from the 2. Execution and recording of a Storm Water Management Agreement and Declaration of Easement, Agreement! Providing for Grant ofR Roadl Maintenance Easement, Agreement Providing for Grant of Pedestrian Easement and Agreement Providing for Grant of Utility Easements between Murry Development Corporation and the Borough, with any necessary or desirablej joinders by the Crossgates Homeowners Association, Inc., in a form acceptable to the Borough Solicitor with all exhibits acceptable to the Borough  Borough Engineer dated. July 2, 2022.  Engineer.  6of7    July 26, 2022  MILLERSVILLE BOROUGH COUNCIL MEETING: MINUTES  3. Execution of an agreement concerning the extension of the sewer system between Murry Development Corporation and the Borough in a form acceptable to the  Borough Solicitor.  4. Execution ofa developer's agreement by Murry Development Corporation ina 5. Evidence that the Sewer Dedication and Easement Agreement between Student Lodging, Inc. and Murry Development Corporation in a form acceptable to the Borough  form acceptable to the Borough Solicitor.  Solicitor has been fully executed andi recorded.  6. Finalization of the conveyance of sewer lines on the property of Student Lodging, Inc., identified as Lancaster County Tax Account No. 440-52997-0-0000, from Student Lodging, Inc, to the Borough including the execution and recording of an Agreement Providing for Grant of Utility Easements and the execution ofal Bill of Sale in  a form acceptable to the Borough Solicitor.  7. Confirmation in a form acceptable to the Borough Solicitor that the Crosswinds Homeowners. Association, Inc., shall assume responsibility for maintenance ofall areas not contained within residential lots and maintenance of: all storm water management facilities  and sidewalks and trails and sidewalk shown on thel Plan. storm water management facility within its borders.  8. Receipt of evidence that Manor Township has approved the installation of the 9. Receipt of evidence that the public water service provider has approved the 10. Posting of financial security to secure completion of the required improvements in an amount acceplable to the Borough Engineer andi in a form acceptable  design of the public water facilities.  to the Borough Solicitor.  11. Reimbursement of all attorneys' fees and engineering fees incurred by the Borough in connection with the review of the Plan, preparation or review of documents,  meetings with representatives oft the Developer, and similar matters.  7of7