February 25, 2020 MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES The MILLERSVILLE BOROUGH COUNCIL MEETING was held on Tuesday, February 25, 2020 in the Millersville Borough Public Meeting Room located at 100 Municipal Drive, Millersville, Pennsylvania. The meeting was called to order at 7:00 p.m. by Council President Carrie Smith followed by the pledge to the flag and a moment of silence was then observed. She thanked all for attending tonight's meeting especially on a rainy day and wished everyone a happy Fasnacht Day. COUNCIL MEMBERS Carrie L. Smith Lauren E. Hauck Linda L. Bellile Daniel P. Ostrowski David T. Aichele, Mayor Brooke G. Magni Mary Ann Gerber OTHERS PRESENT John D. Rochat, Borough Manager & Millersville Borough ChiefofPolice Lieutenant Jeffrey Margevich, Millersville Borough Police Department Jessie L. Ebersole, Millersville Borough Finance Officer Steven A. DiGuiseppe, Millersville University Lucas Charles, Penn Manor High School Student Advisor W. David Sykes, 344 Valley Road, Millersville Michael Weidinger, 146 Victoria Road, Millersville Sam Bigler, 17 Wabank Road, Millersville Stephanie Hersh, 72 Blue Rock Road, Millersville Carol Thomas, 170 W Charlotte Street, Millersville Dorothy Imel, 1902 Blue Ridge Road, Millersville Michael C. Kirkham, 505 Thorngate Place, Millersville CITIZENS' REQUESTS OR CONCERNS Elaine Jones, LNP Mr. Weidinger of 146 Victoria Road mentioned he drives around the Borough a lot and noted that the Borough has a sign ordinance that is not being enforced. Chief Rochat asked if Mr. Weidinger would provide al list oft the violations and he could then follow up with our Mr. Kirkham of 505 Thorngate Place, stated his concern of the lighting issue at Shenks Lane and West Frederick Street and North George Street and West Frederick Street, especially on ai night as tonight (foggy). He stated it is difficult to see people crossing the intersections and suggests having conversations with the University toj possibly installation a lighting system that blinks when people enter the crosswalks. ChiefRochat explained that about six months ago the University had another traffic study conducted and that he has yet to see the results. Ms. Thomas asked on the status ofbanners down Manor and George Street. Thel last she heard was the Borough was working with the University. Ms. Bellile replied that in conjunction with the University there was a sign that was discussed years ago that was to be placed on the Zoning and Code Enforcement Officer. 1of6 February 25, 2020 MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES corner of the Mennonite Church property and that this is being reconsidered. They are also considering directional signs at that same intersection and then further down Manor Avenue for entrance to the University. She noted that these signs will be paid for by the University. After these are installed, they will continue discussions on street banners. REPLACEMENT OF COUNCIL MEMBER - CANDIDATES President Smith invited all candidates to make at three-minute presentation. Once all the presentations are complete, she will accept nominations, then close the nominations and take a vote on the first name nominated. Ifthe first name receives ai majority of votes the voting is concluded. Ifnot, they will move to vote on the second name, etc. President Smith mentioned shel has knowledge oft the following three candidates: Mr. Charles, Mrs. Erb and Mr. Kirkham. She asked ifthere were anyone else. Mr. Sykes mentioned that he did not know about this ahead oft time, wanted tol know what he needed to do, and stated he was interested. President Smith explained that at this point he would just need to make aj presentation. She then proceeded in alphabetic order with Mr. Charles going first. Mr. Charles noted that he has lived in the Borough for the past 14 years. His parents moved here when he was 4 years old. He attended Eshleman Elementary school, got his first job herei in the Borough with Joe's Shoe Shop, and is nowa senior at Penn Manor High School. He noted his participation in the politics club when former Mayor Moriarty would come speak with the group and that his favorite part was when he would tell the group about the interactions with Council. He believes this would be a good opportunity for him to serve and pay back to the community that has done SO much for him. President Smith introduced Mrs. Erb: next. Mrs. Erb started out by thanking each member for their time and consideration. She stated she has been a resident oft the Borough since 2012 when her husband and she purchased their home in the Quaker Hills development. What spurred her into action was the 2017 water issues in her neighborhood. She talked about the formation of the development's Facebook group and how it has grown into something that is notj just dealing with the negative but cultivating positive. She helped organize their last block party where they brought in Borough businesses. She stated that she has experience working in finance before staying home with her children and that allowed her to navigate her love for details. She also enjoys learning from those that have experiences in things she does not sO that she can be informed to be able to speak up when necessary. With her three minutes up, President Smith stopped her presentation and introduced Mr. Kirkham. Mr. Kirkham stated that hel had served on Council from 2006 to 2018 and further noted that he even served as Council President. He both liked and enjoyed the work that Council does, and it is a way for him to pay back to the community. He stated ift they SO desire for an ex-council member to come back and join; he'd be happy too. He thanked everyone for their time. President Smith introduced Mr. Sykes. Mr. Sykes stated again that he was not aware oft the procedure to have had prepared a resume in advance. He stated he had lived in the borough from the age of5 to the age of30, then moved to Mount Joy for twenty years. He later returned to Borough to take care ofhis mother. He stated his education as attending Eshleman Elementary, up through the Junior High, and graduated from the Penn Manor High School. He has a bachelor's degree in Police Science. He spent three years as a Military Police Officer, received several accommodations and an honorable discharge. He was a store manager for the liquid control board for over 30 years. He stated hei is interested in listening to people's s position and making informative decisions. For the past six months he has been attending the Council meetings and a lot oft the Committee meetings and is trying to get more involved in the Borough. He thanked Council. 2of6 February 25, 2020 MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES President Smith closed the presentations and entertained nominations to fill the Council vacancy. Mrs. Magni nominated Jenna Erb. Mr. Ostrowski nominated Lucas Charles. Hearing no others, President Smith closed the nominations and called for a voice vote starting with Jenna Erb. The voice vote resulted in a favorable 4 to 2 vote, with Mr. Ostrowski and Mrs. Gerber opposed. President Smith congratulated Mrs. Erb and turned the honors over tol Mayor Aichele toj perform her oath of office. MINUTES A motion to approve the minutes for the February 11, 2020 Council Meetings was made by Mrs. Gerber and seconded by Ms. Bellile. With no discussions the motion passed by a unanimous voice vote. REPORTS OF BOARDS, COMMITTEES. AND COMMISSIONS Ms. Bellile reported on the Blue Rock Regional Fire Commission meeting held Thursday, February 6, 2020 at the West Lancaster Station. She noted the leadership dinner was held with great response and participation. The metal flat bottom rescue boat will need to be replaced and is estimated to cost $8,000 to $12,000. She stated that office hours are in place. Brian will be at the Millersville Station from 8-10 a.m. weekly and Ann will be there from 10 a.m. to 1 p.m. She announced the Support Group will be buying smoke detectors to give out to citizens and the bathroom remodel at Station 901 will start in March and that the roofis leaking. She also noted President Smith mentioned items from the minutes oft the Park Committee meeting held on February 3, 2020. The tree border has been finished and trees replaced, the restrooms will open in the Spring, and the rose garden located in the North/West corner of the Park is to be replanted this Spring by the Millersville Lioness Club. President Smith stated our thanks and that the Highville Station lease is up at the end of the year. appreciation to them. PERSONNEL ADVISORY COMMITTEE REPORT Mr. Ostrowski noted the members did meet but there are: no motions. He mentioned the Committee will be meeting with the AFSCME group for the Non-Uniform employee contract negotiations tomorrow night. The Committee decided it would be best to reduce the size oft the PUBLIC WELFARE AND PUBLIC WORKS ADVISORY COMMITTEE REPORT Mrs. Hauck made a motion out ofcommittee to advertise the 2020 paving project. The paving will be on Gable Park Road, Village Green Lane, Glen Oaks Drive and a portion of Pilgrim Road. With no further discussions the motion passed by a unanimous voice vote. Mrs. Hauck made a motion out of committee to accept the quotes for two separate roof projects. The first quote is for Pavilion A with the lowest bid at $10,150 from Sean Armstrong and the other quote is for the Street maintenance/shop with the lowest bid at $13,440 from George Grove and Sons. Chief Rochat noted that the quotes had been acquired by three telephone quotes each and both are under the 2020 budgeted amounts. With no further discussions the motion negotiating committee, SO it will be himself and Mrs. Magni. passed by a unanimous voice vote. 3of6 February 25, 2020 MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES Mrs. Hauck: made a motion out of committee to appoint Ms. Bellile as the liaison to Millersville University to coordinate the banner/signage plans. With no discussions the motion passed by a unanimous voice vote. FINANCE ADVISORY COMMITTEE REPORT Mrs. Gerber made a motion, seconded by Mrs. Hauck to approve the January 2020 monthly financial statements as presented. With no discussions the motion passed by a unanimous voice vote. MAYOR'SI REPORT Mayor Aichele mentioned the police department was very busy last month and asked Lt. Margevich to give the January Police report. He stated there were 321 Calls for Service, 8 ordinance complaints with 7 resulting in ordinance citations, 1 DCR, 14 criminal arrests, 9 PartI Offenses with 4 cleared, 22 Part II Offenses with 18 cleared, 84 total traffic violations, 10 vehicle accidents, 88 parking tickets issued and 4,167 vehicle miles patrolled. He also reported onar notable investigate where he is working a case with Miami police on a fugitive with felony warrants for identity theft. Upon request, Lt. Margevich explained that the more serious offenses are categorized as Part I, mostly felonies, and that Part II are mostly lesser offenses, misdemeanors and summons. Mayor Aichele is pleased that after attending the town and gown meeting, the working relationship with the University in back inj place. He also mentioned he attended the Millersville Business Association meeting held on February 5th at. Jack's Restaurant. Mayor Aichele noted that the local businesses are the backbone oft the Borough and itl has never been recognized how we appreciate these businesses. He also announced the University is planning their Day of Community Service and they are open to suggestions. Mrs. Magni had a suggestion for a cleanup in the area over at Sheetz. PENNI MANOR REPORT Mr. Charles first congratulated Mrs. Erb on filling the position on Council and thanked them again for the opportunity, and Mr. Ostrowski for the nomination. He stated School's Climate Committee results on the survey are in. He noted an interesting result to a question of how much do you trust your teachers from a student and a parent perspective and do you think your teachers have your best interest in mind. What they found for Freshmen and Seniors was their responsive were positive, then it dip low for Sophomores and Juniors. He went on to note that a few swimmers went on to Districts, and they had their Winter Formal that supports Mini- THON. The fund drive raised $40,062 for Four Diamonds. He noted the first showing oft their Spring musical, the Wizard of Oz will be this Friday at 7:30 p.m. and Saturday at 2 p.m. and again at 7:30 p.m. He noted the Construction project has not had many delays due to snow this winter and is moving along. President Smith asked ift they could get the results of the survey. Mr. Charles would inquire. MILLERSVILLE UNIVERSITY REPORT Mr. DiGuiseppe mentioned on. February 29th, nearly 1000 students from Middle and High Schools across Central Pennsylvania will participant in the region's 13th annual Science Olympiad competitions. They will compete in teams for a chance to participate at the State and 4of6 February 25, 2020 MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES National levels. 52 schools are: registered for the 46 events with disciplines ranging from biology and chemistry to engineering and technology. This is an all-day event beginning at 8 a.m. and closing awards ceremony ends around 7:30 p.m. The 7th. Annual Global Well-Being and Social Change Conference will be held on the MU campus April 15th through 17th. He also mentioned the Admissions Office has planned several Spring events including two open houses on March 28th and April 18th. He mentions these events, as anywhere from a few hundred, up to 1000 could be in attendance from many areas, outside ofPA. He went on to provide a few notables. The University Herald, an online publication has listed their Top 10 Safest Colleges in the USA for 2020, with Millersville University ranking number two on their list. The safest colleges in America for 2020 was compiled based on reviews, safety programs initiated by colleges and their previous track records. Millersville University Police won Bleed Blue 2020, a Lancaster- area blood donation competition. Penn Medicine Lancaster General Health's blood bank reported that the challenge resulted in 131 pints oft blood being donated, 41 ofthem from or on behalf ofMillersville University Police. Other departments in the competition and their pint tallies are as follows: State Police: 18; Lancaster City Police: 16; Millersville Borough Police: 15; East Lampeter Township Police: 15; East Hempfield Township Police: 15; and Manheim Township Police: 11. It was a great effort from all. Millersville University has recently been recognized by Intelligent.com for having three of the top online degree programs in the United States. MU ranked number 1 for the top online master's degree in emergency management, number 161 for the top online colleges in the Country and number 22 for the top online master's program in gifted and talented education. Mr. DiGuiseppe notified Council that MU has posted the vacancy to fill the MU student representative to the Borough Council with a deadline to submit applications by March 15t. Dr. Duane Hagelgans, earth sciences, has been chosen to be the chair oft the Training and Education Committee for the International Association of Emergency Managers (IAEM). IAEM Board chose Hagelgans for this important position with the organization. The IAEM is comprised of over 3,000 members from around the world. Finally, on behalf ofl Millersville University, Mr. DiGuiseppe expressed appreciation for the support oft the Borough Police as well as other emergency responders, for the most recent tragic death of one oft their undergraduate students, Ms. So; who as a 24-year old Sophomore business administration major from Philadelphia. He mentioned she was part of their Pre-Scholars Summer Institute and the Migrant Education program. We are appreciative of the ongoing support all yearlong with many of the issues that may arise on campus. BOROUGH MANAGER REPORT ChiefRochat mentioned the Zoning and Code Enforcement Officer met with the owners ofl Immerse (International House) on proceeding with their development on that property. They hope to go to the Borough'sl Planning Commission in early Spring. He also noted that the developers of the property at Route 741 and 999 are planning to attend the March Borough Planning Commission meeting. Chief Rochat noted that the Borough's telephone and voice messaging system are down. He is in a process of reviewing different options, one option is to switch from the copper lines to voice over internet. That option will be $300 more per month. Hei isl hoping this is a maintenance thing and that he can move forward before the next Finance Committee meeting in three weeks and then to Council's meeting. Ms. Bellile offered her experience with telephone systems and could help look at something that would be feasible and ata a less costly option. Mrs. Gerber asked ifhe has called anyone to repair the system. He replied that he has, and that option was quoted at approximately $6000 and would use the 5of6 February 25, 2020 MILLERSVILLE BOROUGH COUNCIL MEETING MINUTES existing lines and phones. Mrs. Gerber stated that since it will be a big decision and a financial outlay, she suggested that it should be brought to the Finance Committee for a decision. PRESIDENT'S REPORT President Smith mentioned again that the proposed development at Route 741 and 999 will be coming to the Planning Commission in March and to mark your calendars. President Smith mentioned several Council members will be attending the Newly Elected Municipal Officials (NEMO) training next week to better serve the Borough. She also mentioned the town and gown meeting held with the University and that it was a very positive meeting. Both sides showed a lot ofi interest and working together. One oft the collaborations they are working on is opening the Stayer building for children oft the Borough to use the library. Itc could be as early as a Saturday in April and would be advertised by flyer. Mr. Kirkham asked ifthe library usage could be extended to the adults of the Borough. She stated that community members can get a library card for McNairy Library but further discussions are: needed to provide a community section within the Library. EXECUTIVE SESSION None ADIOURNMENT There being no further business to discuss, Mrs. Hauck made a motion to adjourn the meeting at 8:17 p.m., seconded by Ms. Bellile. Respectfully submitted, Rochat Borough Secretary d JDR/jle 6of6