Penbrook Borough Council Agenda January 2, 2018 Reorganization Meeting of the Penbrook Borough Council 7:30 PM  1. Mayor Peggy Miller - Call to Order  A. Salute to the Flag followed by a moment of silence.  2. Oath of Office Ceremony  A. Mayor Miller will call each newly elected member forward to certify their  eligibility for office before the notary.  B. Judge Scott will swear in Mayor Miller  C. Judge Scott Evans will administer the oath of office to newly elected members of Borough Council. Upon taking and signing the oath, each member will take  their seat.  D. Roll Call  3. Election of Officers with Mayor Miller Presiding  A. Nominations and election of Council President. B. Nominations and election of Council Vice President. C.N Nominations and election of Council President Pro-Tem. The elected President will preside over the remainder of the meeting.  4. Assignment of committee membership (Chairman, Alternate and Member) for 2018-  2020 by the President. A. Codes B. Public Works C. Parks and Properties D. Community and Government E. Public Safety F.F Personnel G. Budget    6. Appointment of Borough Officials:  Approve or reject the appointment of the following group of officials for 2018: John Eberly as Borough Secretary, Borough Manager, Borough Treasurer, Zoning Officer, and Right to Know Officer for General Matters. David Hiester as Police Chief and Right to Know Officer for Police matters. Robert Myers as Property Maintenance Codes Officer, Residential Rental Unit Inspector, Residential Plumbing, Mechanical and Electrical Inspector  Stephen Mowery as Police Lieutenant. Bruce Foreman as Solicitor fori the Borough Frank Lavery as Labor Attorney for the Borough Linus Fenicle as Solicitor for the Zoning Hearing Board W.N Max Shradley and Rettew Associates as Borough Engineers Light-Heigel, Inc. as Building Inspectors, Plans Examiners and Building Codes William Trousdale to the Zoning Hearing Board for a two-year term Thomas Moraski to the Zoning Hearing Board for a Two-Year Term James Crum to the Zoning Hearing Board for a Two-Year Term Martin J. Flannery & Associates LLP as the Borough Accountants and Auditors Rebecca Ramper as Administrative Assistant and Assistant Treasurer  Officers.  7. Mayor Miller will swear in the new Borough Manager.  8. Appointments by the President of Council to the following positions:  A. Borough representative and alternate to the Capital Region Council of B. Borough representative and alternate to the Dauphin County Earned Income C.E Borough representative and alternate to the Dauphin = Lebanon County  Governments.  Tax Collection Committee. Boroughs Association.  9. Approve or reject the Minutes of the December 4, 2017 Council Meeting. 10. Accept or reject the Minutes from the December 18, 2017 Caucus Meeting  11. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor F.F Fire Chief  E.E Engineer not ask to be present    12. New Business:  A. Approve or reject the ordering of an audit of the previous Borough MenagersegeapyfTresurer by the Borough appointed auditors, as required by law. B. Approve or reject the Letter of Employment for the Borough Manager, as C. Approve or reject the appointment of Janis Creason, Dauphin County Treasurer, as the tax collector for all real property for 2018 through 2022. D. Approve or reject the request to advertise for part-time police officers.  amended to include provision for personal and sick leave.  13. Visitors to be heard. 14. Comments of Elected Officials  15. Actions on the Occupation Tax Exemption Requests.  16. Action on the Bills to Be Paid.  17. Adjourn    Penbrook, PA January 2, 2018  The. January: 2, 2018 Reorganization Council meeting of Penbrook Borough Council was called to A. Following the salute tot the flag, a moment of silence was called by Mayor Miller.  Order at 7:30 PMI by Mayor Peggy Miller.  II. Oaths of Office  A. Mayor Miller called newly elected members forward to certify their eligibility for office before the notary.  David Deardorf-2"Ward Nathaniel Shaw-3"Ward  B. Judge Scott Evans swore in new Mayor Peggy Miller.  Judge Scott Evans administered the Oath of Office to newly elected members of Borough Council. Upon D. Those present included Council members! Sweger, McDonald, Deardorff, Shaw, Matio and Ramper. Also present were Mayor Miller, Solicitor Foreman and Borough Manager. James M. Armbruster.  taking and signing the oath, new members took their seat.  III. Election of Officers with Mayor Miller presiding.  A. Amotion was made by Deardorff, seconded by Matio to nominate Ramper for President. No other B. An motion was made by Ramper, seconded by Sweger to elect Deardorff: as Vice President. No other  nominations were received. Ramper was unanimously elected. nominations were received. Deardorff was unanimously elected. nominations were received. Matio was unanimously elected. The elected President presided over the remainder of the meeting.  Amotion was made by Deardorff, seconded by Ramper to elect Matio as President Pro-Temp. No other  IV. Assignment of Committee membership (Chairman, alternate and Member) for 2018-2020 by the President.  Committee Budget Codes Comm. & Gov't. Parks & Property Personnel Public Safety Public Works  Chairman Ramper Deardorff Sweger McDonald Ramper Matio Ramper  Vice-Chair Sweger Ramper Matio Deardorff Deardorff Sweger McDonald  Member Vacant McDonald Shaw Shaw Vacant Shaw Vacant  V. Citizen comments on agenda items  1. None  Executive Session called for a Personnel matter    VI. Appointment of Borough Officials  1. Amotion was made by Deardorff, seconded by McDonald to approve the appointments oft the following  Borough Officials for 2018. The motion passed unanimously and: sO ordered.  -John M. Eberly as Borough Secretary, Borough Manager, Borough Treasurer, Zoning Officer, and  Right-To-Know Officer for General matters -David Hiester as Police Chief and Right-To-Know Officer for Police matters -Stephen Mowery as Police Lieutenant -Robert Myers as Property Maintenance Codes Officer, Residential Rental Unit Inspector, Residential Plumbing, Mechanical and Electrical Inspector -Bruce Foreman as Solicitor for the Borough -Frank Lavery as Labor Attorney for the Borough -Linus Fenicle as Solicitor for the Zoning Hearing Board -W. Max Shradley and Rettew Associates as Borough Engineers -Light-Heigel, Inc. as Building Inspectors, Plans Examiners and building Codes Officers -William Trousdale to the Zoning Hearing Board for at two-yeart term -Thomas Moraski to the Zoning Hearing Board for at two-year term -James Crum to the Zoning Hearing Board for at two-year term -MartinJ J. Flannery & Associates LLP as the borough Accountants and Auditors -Frederick Pace to the Civil Service Commission for ai four-year term  2. Amotion was made by Matio, seconded by Sweger to approve the appointment of Rebecca Ramper as  Administrative Assistant and Assistant Treasurer. Vote was taken by Roll call.  McDonald-y Shaw-Y Deardorff-Y Matio-Y Sweger-Y Ramper- -A Abstain  3. Mayor Miller swore in. John M. Eberly as new Borough Manager. VII. Appointments by the President of Council to the following positions:  A. Borough representative & alternate to the Capital Region Council of Governments, which meet once a month, B. Boroughrepresentative: and alternate to the Dauphin County Earned Income Tax Collection Committee. Borough representative and alternate to the Dauphin- -Lebanon County Boroughs Association. Meets on  3"Monday of month. Delegate -Mayor Miller Alternate- - Matio  Representative-Shaw. Alternate Ramper  Tuesday evening, 41 times ay year. Representative-Matio Alternate- - Mayor Miller  VIII. Amotion was made by Matio, seconded by Sweger to approve the minutes of the December 4, 2017 Council  Meeting. The motion passed unanimously and SO ordered.  IX. Amotion was made by Deardorff, seconded by McDonald to approve the minutes of the December 18, 2017 Caucus  Meeting. The motion passed unanimously and SO ordered.    X. Reports  A. Mayor (Police)- Chief Hiester read the police report for December 2017. Domestics were highest. B. Treasurer- -S Secretary Eberly rèad the treasurer's report for December: 2017. A motion was made by Sweger, seconded by McDonald to approve the treasurer's report for audit. The motion passed  unanimously and sO ordered. Manager-N No report D. Solicitor-Nor report  E. Engineer Not asked to be present  F. Fire Chief-Musser read thei fire reports for December and for the year. Sweger asked about the LED lights and Motion Sensor lights. No work done on these yet. Ramper asked about tires being replaced ont fire  vehicles. Mussers said all tires that needed it were replaced.  G. Budget - No report  H. Authority- - Sweger reported next quarterly bill will be sent out 1/15/18. Delinquent parcels will be sent: a  notice. Went over the results of the questionnaire. Next meeting will be 1/17/18.  XI. New Business  A. Civil Service Committee Report - Mr. Sean Harris read the annual report for 2017. Frank Wedig and Neil Dimeler have resigned. Sean Harris is Chairman and Philip Copley is Secretary. Fred Pacei is replacing Mr. B. Amotion was made by Deardorff, seconded by Ramper to approve the ordering of an audit oft the previous Borough Vanage/eretan/Teaurer by the Borough appointed auditors, as required by law. The motion Amotion was made by Deardorff, seconded by McDonald to approve the Letter of Employment for the Borough Manager, as amended to include provision for personal and sick leave. The motion passed  Wedig. Still need an alternate. The annual report is submitted to Council.  passed unanimously: and: SO ordered.  unanimously and: sO ordered.  D. Amotion was made by Matio, seconded by Sweger to approve the appointment of Janis Creason, Dauphin CountyTreasurer, as the tax collector for all real property for 2018 through 2022. The motion passed  unanimously and so ordered.  E. Amotion was made by Deardorff, seconded by McDonald to approve the request to advertise for part-time  police officers. The motion passed unanimously and: sO ordered.    F. Ramper made ar recommendation to appoint. James M. Armbruster to the 4th Ward Council Seati for a 2-year term. Asked ift there were citizen comments on the appointment of James M. Armbruster. There were none. A motion was made by Sweger, seconded by Shawi to approve the appointment of James M. Armbruster to the 4+Ward Council Seat for a 2-year term. The motion passed unanimously and: sO ordered.  XII. Visitors to be Heard  1. Steve Clark-3145.304SL: - Asked about paying the Authority bill for the year.  XIII. Comments of Elected Officials  1. Matio - Thanks for coming. Congratulations to new members. Dave is chair of EMA for January, Kevin and  John are members.  2. McDonald - Thanks for coming. Congratulations to new members.  3. Shaw-Thanks to all. 4. Sweger-H Happy New Year  5. Mayor-Thanks for coming. Welcome to all. Thanks to previous mayor.  6. Deardorff-1 Thanks to civil Service Commission and Fred Pace for stepping up. Welcome to all. Happy New 7. Ramper - Happy New' Year. Thanks to Fred for going on Civil Service. Thanks to Council for vote to be  Year.  President. Welcome aboard, John. Welcome to Nate and. Jim.  XIV. Actions on the Occupation Tax Exemptions  Amotion was made Deardorff, seconded by Matio to approve the exemptions that meet the criteria. The  motion passed unanimously: and: SO ordered.  XV. Action on the Bills to be Paid  Amotion was made by Matio, seconded by McDonald to pay the bills. The motion passed unanimously and sO  ordered.  XVI. Adjourn  Amotion wasi made by Deardorff, seconded by Matio to adjourn at 8:50 PM. The motion passed unanimously  and sO ordered.    Penbrook Borough Council Meeting February 5, 2018 7:30 PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B. Roll Call  2. Action on the minutes from the January 2, 2018 Council Meeting  3 Citizen comments on agenda items  4. Reports: A. Mayor D. Solicitor G. Committees: Codes ii. Public Safety ili. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vii. PenbrookAuthorly 5. New Business:  B. Treasurer E. Engineer  C.N Manager F.F Fire Chief  A. Approve or reject the request for a handicap parking space at 35 Butler St. B. Recommend or reject forwarding the handicap parking space request for 2436 C.Approve or reject on Jim Armbruster filling the Authority Board vacancy. D.Approve or reject the quote from Jackie Balthasar, CPA1 firm for the Borough E. Approve or reject the Rogele, Inc. change order quotes and bills associated  Penbrook Avenue to the Penbrook Police Department for evaluation.  manager transition audit.  with the Low' Volume Roadway grant - 31 & Charles Streets.    F.Approve or reject the waiver of fees associated with the annual St. Margaret  Mary School 5K race within the Borough and authorize the Penbrook Police  Department to provide any needed assistance.  G.Approve or reject Resolution # 2018-1 1t to have the unpaid 2017 real estate and fire protection taxes collected through Dauphin County forwarded for further  collection efforts.  H.Approve or reject Resolution # 2018-2t to have the unpaid 2017 municipal solid waste fee collected though Dauphin County forwarded fori further collection efforts. LA Approve or reject Resolution # 2018 - 3 to have the unpald 2017 sewer rental fee collected through Dauphin County forwarded fori further collection efforts. J.A Approve or reject Resolution # 2018 - 4 for the sale of the Codes Enforcement  vehicle.  6. Visitors to be heard. 7. Comments of Elected Officials.  8. Actions on the Occupation Tax Exemption Requests.  9. Action on the bills to be pald.  10. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA February 5, 2018  1. Call to Order:  On February 5, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was  taken and all members were present.  2. Action on Minutes:  Amotion was made by Deardorff to have the minutes from the January 2, 2018 Council meeting approved and it was seconded by McDonald. The motion was  unanimously approved.  3. Citizen Comments:  Clyde Bateman spoke about trash and TV's on streets. Also, he mentioned about people parking on corners where the curb is painted yellow, specifically at 28th and Boas St. where no parking exists. He discussed about the snow removal ordinance enforcement and how certain rental properties do not clear  their sidewalks.  4. Reports:  A. Mayor - Mayor Miller recently attended the PRI meeting and will be. working with the VIP's. She noted the Borough has received about a dozen applications for the part-time police officer advertisement. We also need the Civil Service Committee to create a new list of candidates. The consortium list is scheduled to come out later this summer. The Mayor read the month Police activity report. B. Treasurer - Secretary Eberly read the Treasurer's report for January 2018. A motion was made by Sweger and seconded by Armbruster to approve the Treasurer's report for audit. The motion passed unanimously. C.N Manager - Eberly thanked the Public Works team for their fine job of clearing the streets during Sunday's snow/ice event. They did a great job. He is working with Keystone to collect the OPT and Per Capita taxes which were recently out- sourced to this entity. Mr. Bragunier and Mr. Myers from the Borough are coordinating efforts in exploring a grant for a new leaf machine. Another grant is being explored fori funding for the Asylum Run Sewer line from the County. D. Solicitor = No report. Mr. Foreman was absent, but he asked Mr. Mark  Wendaur to attend the meeting in his place.  E. Engineering - No report. F. Fire Chief- No report.    G. Committees:  1. Codes - No Report, but referred to agenda item J. about the motion to sell thei 2. Public Safety - Again, the Public Works Department was recognized for their snow removal efforts. We continue to have some problems with having residents clearing spaces for parking. Itv was also reminded to check on elderly neighbors ton make sure they are ok during thesé winter months. Order of Succession for 3. Parks & Property - The next meeting is. Tuesday at 6:30 PM to review the DCNR grant. We will also be initiating the latest Gaming Funded grant for 4. Public' Works - We currently have a sufficient stockpile of salt for the upcoming snow events. Residents are parking in the Borough lot after hours which makes plowing/salting impossible to clear the lot. The Borough Police will 5.F Personnel - An Executive Session was called by President Ramper to discuss 6.0 Community & Government = The Lions Club has a pancake breakfast and an egg hunt coming up soon. The Leo's were awarded the Capital Area Greenbelt award. The next issue of the Borough Newsletter is scheduled to be distributed around March 10th. Property of Merit received a letter of recognition from the Governor. We have bio's for our new Mayor and Borough Manager which will be placed on the website when it is available and we also are planning on having a meet and greet with them prior to an upcoming Council meeting. 7. Budget - AI new summary report was developed and briefly reviewed. 8. Authority- The next meeting is scheduled for February 21 at 6:30 PM. An orientation to the Authority was given to the new Borough Manager on Friday. There will be an educational presentation at the next meeting to illustrate how some of the Stormwater fees are being spent to help reduce our pollutant load. Rettew is also doing some recalculations and assessing the area where the low Volume Road Grant project was done. The County is looking to make some President Ramper requested a recess from the public meeting in order to meet in  Codes Enforcement truck.  the month of February is Ramper, McDonald, and Matio.  $55,000 for the Elm Street Project.  begin monitoring and addressing these items.  several items.  alterations to this project to correct some deficiencies.  Executive Session.  5. New Business:  A. A motion was made by Deardorff, seconded by Matio to approve the request for a handicap parking space at 35 Butler Street.. The motion was unanimously  passed.    B.Amotion was made by Armbruster, seconded by Deardorff to forward the handicap parking request for 2436 Penbrook Avenue to the Police Department C.Amotion was made by Ramper, seconded by McDonald to appoint Jim Armbruster to the Authority Board. The vote was taken by roll call.  for evaluation. The motion passed unanimously.  McDonald -Y Shaw- - Y Sweger - Y Deardorff-Y Ramper -Y Matio-Y Armbruster - Abstained  D.AI motion was made by Matio, seconded by Deardorff to accept the quote by Jackie Balthasar, CPA firm for the Borough Manager transition audit. The vote  was taken by roll call. McDonald -Y Shaw-Y Sweger-Y Deardorff-Y Ramper -Y Matio-Y Armbruster - Abstained  E.Amotion was made by Matio, seconded by Deardorff to accept the change order quotes and bills associated with the Low' Volume Road Grant-3 31st & F.Amotion was made by Matio, seconded my Deardorff to waive the fees associated with the annual Margaret Mary School 5K Race. This vote was G.Amotion was made by Sweger, seconded by Matio to forward the unpaid 2017 real estate and fire. protection taxes for further collection efforts. This vote H. A motion was made by Ramper, seconded by Shaw to forward the unpaid 2017 municipal solid waste fee fori further collection efforts. This vote was L.Amotion was made by Sweger, seconded by McDonald to forward the unpaid 2017 sewer rental fee for further collection efforts. This vote was unanimously J.Amotion was made by Deardorff, seconded by Sweger to sell the Codes Enforcement vehicle. This vote was unanimously approved. K. As a result of the earlier Executive Session a motion was made by Deardorff, seconded by Sweger to approved the acceptance of Phillip Copley to fill the 1st Ward Council vacancy. This vote was unanimously approved. Citizen comments  Charles Streets. The vote was unanimously approved.  unanimously passed. was unanimously approved. unanimously approved.  approved.    were asked for by President Ramper and there were none. Al brief swearing in ceremony ensued by the Mayor and Copley took his seat at the Council table.  6. Visitors Comments:  Clyde Batemen mentioned that the Road Crew did a terrific job.  7. Comments from Elected Officials:  A. McDonald - Thanked everyone for coming out and attending the meeting. B. Shaw - Congratulated Copley for joining the Council. He also thanked the. C.S Sweger - Thanks to the police for keeping everyone safe and to the fire D. Deardorff - Congratulations to the Leos. Thanks to Phillip. Thomas Zeiders E.F Ramper Thanks for attending the meeting. Todd, welcome back. Thanks to the police. We will start to work on filling the open vacancy. Congrats to Phil and F.N Matio = Congratulations to Phil. The Highway team did an excellent job. G.Armbruster- - Congratulations to Phil on your appointment. The Manager is  Public' Works team for their highway efforts.  company. Welcome Phil. passed away. for stepping up..  Watch outi for your neighbors with the upcoming storms. doing an excellent job. Council appreciated it. H. Copley - Thanks to Council for the opportunity.  8. Actions on Occupational Tax Exemptions:  A motion was made by Sweger, seconded by Deardorff to approve the exemptions that meet the criteria detailed ini the ordinance. The motion passed  unanimously.  9. Action on the Bills to be Paid:  Amotion was made by Matio, seconded by McDonald to pay the bills., The  motion passed unanimously.  10. Adjourn: :  Amotion was made by Deardorff, seconded by Shaw to adjourn at 9:55 PM. The  motion passed unanimously.    Penbrook Borough Council Meeting March 5, 2018 7:30 PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence,  B. Roll Call  2. Action on the minutes from the February 5, 2018 Council Meeting  3 Citizen comments on agenda items  4. Reports: A. Mayor B. Treasurer C.N Manager D. Solicitor E. Engineer F. Fire Chief G. Committees: Codes ii. Public Safety ili. Parks and Properties iv. Public' Works V. Personnel vi. Community and Government vii. Budget vii. Penbrook. Authority  5. New Business:  h  A. Approve or reject the request for a handicap parking space at 2373 Canby St. B. Recommend or reject forwarding the handicap parking space request for 110 South 29th Street to the Penbrook Police Department for evaluation. C.F Recommend or reject forwarding the handicap parking space request for 2523 Boas Street to the Penbrook Police Department for evaluation. D.A Approve or reject the approval to purchase a new police vehicle from Hoffman Ford through CoStars at the quoted price of $49,526.95.    E.Approve or reject the approval to purchase a new Public Works truck from MJR Equipment through CoStars at the quoted price of$ $105,424.61. F.Approve or reject the proposed. Resolution 2018 - 5 to delegate certain authority and powers to Keystone Collections Group, specifically the task of reviewing, verifying, and approving taxpayers exemption status on a case by G.A Approve or reject the request to convert Jennifer Lehman from ai temporary full-time Public Works employee to a permanent full-time position. H.Approve or reject the updated employment contract for Police Chief Hiester. .Approve or reject using H. Ed Black and Associates, Ltd. as the engineers for overseeing the Elm Street Park grant funded project through the Parks and  case basis.  Recreation Committee.  6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bilis to be paid.  9. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA March 5, 2018  1. Call to Order:  On March 5, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was  taken and all members were present.  2. Action on Minutes:  Amotion was made by Matio to have the, minutes from the February 5, 2018 Council meeting approved and it was seconded by McDonald. The motion was  unanimously approved. No citizen comments.  3. Citizen Comments: 4. Reports:  A. Mayor - Mayor Miller read the police report for February. She attended the Penbrook Athletic Association meeting with the Borough Manager. The police department will be interyiewing for PT officers beginning March 21. She mentioned that some of the yellow curb lines are not in compliance and has asked Public Works to look into the matter at several intersections. Discussions were held involving the parking in the Borough lot during the upcoming snow B. Treasurer - Secretary Eberly read the Treasurer's report for February 2018. A motion was made by Deardorff and seconded by Armbruster to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly thanked the Public Works team for their fine job of clearing the streets during recent snow/ice events. Personal and LST tax bills were mailed out by Keystone Collections. Payments for these bills are not accepted at the Borough Office, since this function has been outsourced to Keystone. A grant is being considered in order to replace the old leaf machine. Ifthe grant is not successful, alternate funding will need to be identified for a replacement machine, since the old machine is not operational. The Borough has received a Highway Occupancy Permit for the work to be completed at Herr Street due to a sinkhole. Ameeting was held with Bob Rhoads on EMA needs.  event.  D. Solicitor - No report.  E.E Engineering = Not asked to be present.  F.F Fire Chief- Musser provided an overview of the fire reports from January and February which were light activity months. He provided an update on his grant    application of $118,000 for air packs and it will be reviewed in April. If obtained, a 15% match of funds will be required. On March 15th. there will be a fundraiser at the Texas Roadhouse from 3-9 PM. A flyer is needed which can be obtained from the company facebook or flyers will be available at the Borough Office.  G. Committees: 1. Codes = No report.  2. Public Safety - Bob Rhoads provided updates of the upcoming snow event. Trash is littered along the fence beside the cemetery. It was also reminded to check on elderly neighbors to make sure they are ok during these winter months. Order of Succession for the month of March is McDonald, Matio and Shaw. We will need to update the Order of Succession to include Copley. 3. Parks & Property - The next meeting is March 14 at 6:30 PM. We are working with Rettew on making Little Valley Park more handicap accessible. 4. Public Works - Two items will be discussed under new business.  5. Personnel - An Executive Session was called by President Ramper to discuss 6. Community & Government - The Keep Penbrook Beautiful initiative will be coming up later this spring. The Council committed to continuing this tradition and dates of April 14 and either May 7 or 14 are being considered. The Lions pancake breakfast is scheduled for Saturday. Ameet and greet the new Borough personnel is scheduled for the next Council meeting at 6:00PM.  several items.  7. Budget - A summary report was briefly reviewed.  8. Authority- The Authority has agreed to contribute by paying its portion for the newsletter. They also approved to pay $17,500 for the Herr Street sink hole repairs along with $11,000 for materials. At the last Authority meeting we had a presentation of the Low' Volume Road Grant work that was done this past fall.  5. New Business:  A. Amotion was made by Armbruster, seconded by Matio to reject the request for a handicap parking space at 2373 Canby Street. The motion was reject by B.A motion was made by Deardorff, seconded by Sweger to forward the handicap parking request for 110 South 29th Street to the Police Department for  all, except for Deardorff.  evaluation. The motion passed unanimously.    C.Amotion was made by McDonald, seconded by Deardorff to forward the handicap parking request for 2523 Boas Street to the Police Department for D.Ar motion was made by Deardorff, seconded by McDonald to approve the purchase of a new police vehicle from Hoffman Ford through CoStars at a quoted E.An motion was made by McDonald, seconded by Deardorff to approve the purchase of a new Public Works truck from MJR Equipment through CoStars at a quoted price of $105,424.61. The vote was unanimously approved. F.Amotion was made by Deardorff, seconded by Matio to approve Resolution 2018-5 to delegate certain authority and powers to Keystone Collections Group, specifically the task of reviewing, verifying, and approving taxpayers exemption status on a case by case basis. This vote was unanimously passed. G.Am motion was made by Armbruster, seconded by Sweger to convert Jennifer Lehman from a temporary full-time Public Works employee to a permanent full- H. .Amotion was made by Deardorff, seconded by Matio to approve the updated employment contract for Police Chief Hiester. This vote was unanimously L.Amotion was made by Armbruster, seconded by McDonald to approve using H. Ed Black and Associates, Ltd. as the engineers for overseeing the Elm Street Park grant funded project through the Parks and Recreational Committee. This  evaluation. The motion passed unanimously.  price of $49,526.95. This motion was passed unanimously.  time position. This vote was unanimously approved.  approved.  vote was unanimously approved.  6. Visitors Comments: No comments.  7. Comments from Elected Officials:  A. McDonald = Thanked everyone for coming out and attending the meeting. Reminded everyone to be safe with the upcoming snow event. B. Shaw - Thanked everyone for attending and expressed appreciation to Public Works for efforts from the recent windstorm as well as preparing for snow. C. Sweger - Thanked Jim for the effort on the newsletter. D. Deardorff - Thanked everyone for their approval on the new vehicles and the nice, job Public Works has done with clean up throughout the Borough.    E. Ramper Thanked everyone for attending the meeting. He also pointed out tot the Fire Chief if the grant is obtained, the Borough would support the 15% F.I Matio - Thanked everyone for attending the meeting tonight. G.A Armbruster - Thanked everyone for coming out and the opportunity to serve. H. Copley - Thanked everyone for attending and expressed appreciation to LM Mayor Miller - Thanked everyone for coming out and reminded everyone that the Police Department will get a portion of the proceeds for the sales of the  matching funds.  Council for the opportunity to serve. Easter eggs from the Church of God.  8. Action on the Bills to be Paid:  A motion was made by Deardorff, seconded by McDonald to pay the bills. The  motion passed unanimously.  9.Adjourn:  A motion was made by Deardorff, seconded by Ramper to adjourn at 9:30, PM.  The motion passed unanimously.    Penbrook Borough Council Meeting April 2, 2018 7:30F PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B. Roll Call  2. Action on the minutes from the March 5, 2018 Council Meeting  3 Citizen comments on agenda items  4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E.'E Engineer F.Fire Chief G. Committees: Codes ii. Public Safety li. Parks and Rroperties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii. Penbrook Authority 5. New Business:  A.Approve or reject the request for a handicap parking space at 2434 Penbrook B.Approve or reject the recommendation to have Janet Stuckey appointed as a C.Approve or reject the advertisement in the Paxton Herald for a meeting to discuss the proposed changes toi the Disorderly Conduct Code Ordinance.  Avenue.  Fire Police Officer in Penbrook.    D.Approve or reject the advertisement in the Paxton Herald for a meeting to discuss the proposed changes to the Solid Waste and Recycling Ordinance. E.Approve or reject the appointment of Mark Wendaur as the Penbrook Borough F.Approve or reject the recommendation to appoint Rob Myers as the Penbrook G.Approve or reject the purchase of a new leaf collection machine and box, from Stephenson Equipment, Inc: through CoStars at a quoted price less trade-in  solicitor to serve in place of Bruce Foreman. Borough's Building Code Officer.  value of old leaf equipment of $61,302.90.  6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on thel bills to be paid.  9. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA April 2, 2018  1. Call to Order:  On April 2, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were  present with the exception of Matio and McDonald.  2. Action on Minutes:  Amotion was made by Deardorff to have the minutes from the March 5, 2018 Council meeting approved and it was seconded by Sweger. The motion was unanimously approved. Clyde Bateman. spoke about sidewalks not being cleaned by some residents in a timely fashion. after the past snow event, informed police. of uninspected vehicles and asked about  3. Citizen Comments:  portable basketball hoops being used on various streets.  4. Reports:  A. Mayor - Mayor Miller read the police report for March 2018. Candidates were interviewed last week for the part time officer positions and background checks must still be completed. August 7 has been selected for National Night Out and is scheduled to be held between 6-8:00 PM. A meeting will be held on Wednesday evening to discuss various topics associated with B. Treasurer - Secretary Eberly read the Treasurer's report for March 2018. A motion was made by Armbruster and seconded by Copley to approve the Treasurer's report for audit. The C. Manager - Eberly thanked the Public Works team for all of their efforts with recent snow/ice events. He had a pre-application meeting with a representative from the State regarding their proposed leaf collection machine grant submission. He also attended a meeting with the Penbrook Athletic Association and are working out the details of the annual contract to use the ball fields. Ar meeting is scheduled with representatives from Swatara Township on Friday to assess the ball fields. Rettew to provide us with updates and estimates to the work associated with the Low' Volume Road Grant later this week. In an effort to pursue future bonding for the Borough, quotes are being requested from 'yellow book' authorized accounting firms in order  this event along with coming up with a theme.  motion passed unanimously.  to perform an annual audit. D. Solicitor - No report.  E. Engineering - Not asked to be present.  F.F Fire Chief = Musser provided an overview of the fire report from the month of March. He also asked about when the Fire. Company could expect to receive their delinquent tax funds  from 2017. G.C Committees:  1. Codes - Actions under current business.    2. Public Safety No report given. Order of Succession for the month of April is Matio, Shaw, and Sweger. Bob Rhoads is reviewing the new EMC requirements with new 3. Parks & Property - The next meeting is April 9 at 6:30 PM. Christine Hunter from E. H. Black. Associates will be attending to provide the subcommittee with updates on the Elm Street grant project. Rettew is doing an assessment of the Little Valley Park to  Council members on Saturday.  bring it up to ADA requirements.  4. Public Works = Actions under current business.  5.! Personnel - An Executive Session was called by President Ramper to discuss 6. Community & Government- The newsletter was printed and nearly all delivered by the Leos. A meet and greet was held tonight prior to the Council meeting for residents to talk to the new Mayor and Borough Manager. On April 14 from 10-12:00 noon the storm water drain clean-up is planned by the Penbrook Lions. There is also a team from the Fire Company assisting in this effort. On May 5 the annual litter event in conjunction with Keeping Penbrook Beautiful is planned. And on May 8 is Leo Charter Night at 6:00 PM. Council members are encouraged to attend to show their support for 7. Budget - A summary report was briefly reviewed highlighted that enough money is 8. Authority - The next Authority meeting is scheduled for April 18 at 6:30 PM. A rain barrel workshop is scheduled through DCCR for June 2. More details will follow on this event. The annual 2018/19 budget will begin to be worked on for the upcoming fiscal year. Carmen Gonzalez spoke about some. Authority bills erroneously went out to residents who have already paid their entire bill. These issues are being closely  several items.  all the Leos do for our Borough.  available to pay for the annual debt service bills.  examined to avoid this from occurring again.  5. New Business:  A. Due to an error on the address on the original agenda, President Ramper opened this topic upi for citizen comment. Afterwards, a motion was made by Deardorff, seconded by Armbruster to accept the request for a handicap parking space at 2436 Penbrook Avenue. B. AI motion was made by Deardorff, seconded by Ramper to have Janet Stuckey appointed as a Fire Police Officer in Penbrook. The motion passed unanimously. Stuckey was sworn in by C.Am motion was made by Deardorff, seconded by Copley to advertise in the Paxton Herald for ar meeting to discuss the proposed changes to the Disorderly Conduct Code Ordinance. The D.Ar motion was made by Armbruster, seconded by Shaw to advertise in the Paxton Herald for ar meeting to discuss the proposed changes to the Solid Waste and Recycling Ordinance. The  The motion passed unanimously.  Mayor Miller.  motion passed unanimously-  motion passed unanimously.    E.Amotion was made by Deardorff, seconded by Shaw to approve the appointment of Mark Wendaur as the Penbrook Borough solicitor to serve in place of Bruce Foreman. The vote was F.Amotion was made by Deardorff, seconded by Shaw to approve the appointment of Robert Myers as the Penbrook Borough's Building Code Officer. This vote was unanimously passed. G.Ar motion, was made by Armbruster, seconded by Deardorff to approve the purchase ofa a new leaf collection machine and box from Stephenson Equipment, Inc. through CoStars at a quoted price, less trade-in value of old leaf equipment, of$ $61,302.90. This vote was  unanimously approved.  unanimously approved.  6. Visitors Comments:  Pat Kinsey asked about the annual yard sale. PRI handles this event and it is anticipated to be  held in June of each year. 7. Comments from Elected Officials:  A. Deardorff - Thanked everyone for coming out and attending the meeting. He also thanked B. Sweger- Thanked everyone for attending. Requested assistance from everyone at the upcoming clean-up events. She also welcomed Janet Stuckey into her new role.  the Fire Police and for Mark' Wendaur for stepping up.  C.C Copley- Thanked everyone for attending tonight's meeting.  D. Armbruster- Thanked everyone for the recent retirement party in his honor.  E. Mayor Miller- Thanked everyone for attending the meeting and reminded everyone of the  5K race for Manna on Saturday.  F. Shaw- Thanked everyone for attending the meeting tonight. G. Solicitor' Wendaur- Thanked Council for his appointment.  H. Ramper - Thanked everyone for attending. He expressed appreciation to Janet Stuckey,  Bob Rhoads, Fire Company and the Public Works team for all their efforts.  8.A Action on the Bills to be Paid:  Amotion was made by Sweger, seconded by Shaw to pay the bills. The motion passed unanimously. Ramper asked about payments for uniform expenditures and Tammy asked  about an Arney Brothers bill from the Authority.  9.A Adjourn:  Amotion was made by Ramper, seconded by Deardorff to adjourn at 8:45 PM. The motion  passed unanimously.    Penbrook Borough Council Meeting May 7, 2018 7:30 PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B.F Roll Call  2. Action on the minutes from the April 2, 2018 Council Meeting  3 Citizen comments on agenda items  4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E.F Fire Chief F. Committees: Codes ii. Public Safety i. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vii. Penbrook/ Authority  5. New Business:  A. Approve or reject Ordinance 2018-01 amending the Disorderly Conduct B.Approve or reject Ordinance 2018-02 amending the Recycling Ordinance. C.A Approve or reject the recommendation to promote Nate Bragunier to the newly D.Approve or reject Resolution 2018-06 in support of a citizen's commission for  Ordinance.  created Road Master/Public Works Supervisor. legislative and congressional redistricting.    E.Approve or reject sending a letter of intent to two candidates for Part Time Police Officers with the condition' they each obtain MPOETC certification within  60 days.  6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid.  9. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA May 7, 2018  1. Call to Order:  On May 7, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Matio and Deardorff. AI motion was made by Sweger to have the minutes from the April 2, 2018 Council meeting approved and it was seconded by Shaw. The motion was  2. Action on Minutes:  unanimously approved.  3. Citizen Comments:  Bud Boal asked about rental inspections and changes in tenancy. He explained of problems in 2713 Boas St. where the landlord has not informed the borough of Clyde Bateman asked about the property beside 2303 Walnut Street was in poor maintenance condition. He also mentioned a street light was out at 28th and Boas St. He asked about uninspected vehicles on public streets not being ticketed every day. Itr might take several weeks to go through the process before  changes and the residence has not been inspected.  the vehicle is towed.  4. Reports:  A. Mayor - Mayor Miller read the police report for April. She attended the DLCBA Meeting with Council woman Matio. The National Night Out flyer was distributed and they are looking for sponsors. The Mayor requested an executive B. Treasurer - Secretary Eberly read the Treasurer's report for April 2018. A motion was made by Armbruster and seconded by Copley to approve the Treasurer's report for audit. The motion passed unanimously. C.M Manager - Eberly thanked the Public Works team for landscaping to the Borough Building. President Ramper ànd Eberly met with Republic last week about concerns over the trash and recycling service. USG was at Asylum Run scoping the sewer line. They identified about a 100 foot section with having problems. Three quotes have been obtained for audit services and the proposals  session about the last item under new business.  will be discussed at the next Caucus meeting.  D. Solicitor - No report.    E.F Fire Chief- Musser provided an overview of the fire report from the month of April. He also mentioned they failed to receive either federal grant this year. He isl looking for other grant opportunities for air pack replacements. Chicken BBQ iss scheduled for this Saturday starting at 10:00AM. On May 17th they are having another evening at the Texas Roadhouse, but you need to show a copy of the flyer. The Mayor asked if the number of calls included all the times the siren went off. Musser responded that the siren might go off and not be a call because  they are already dispatched somewhere else.  F.C Committees: 1. Codes - No report.  2. Public Safety - No report given. Order of Succession for the month of May is 3. Parks & Property - The next meeting is May 9 at 6:30 PM. Christine Hunter from E. H. Black Associates provided an overview of the parks masterplan. Focus will be on Little Valley park and the summer program during the next  Shaw, Sweger and Armbruster.  several weeks.  4. Public Works = No report. two personnel matters.  5. Personnel - An Executive Session was called by President Ramper to discuss 6.C Community & Government -KPB events were a great success. Leos, Lions, PRI and churches were all participants of this initiative. Al lot of work was done on the north/west side of the borough. Leo's Charter night will be celebrated on Tuesday night and it is their gth year of service. Newsletter articles are required by Armbruster by June 5th to be included in the next publication. 7. Budget -A A summary report was briefly reviewed highlighted by Armbruster. 8. Authority- The next Authority meeting is scheduled for May 16 at 6:30 PM. Repairs are being completed at Ludwig and Wilo for a sinkhole. A rain barrel workshop is scheduled through DCCR for June 2. The annual 2018/19 budget will continue to be worked on for the upcoming fiscal year. Those residents who have not made any stormwater payments will be receiving another delinquency notice. Jater this week. Vicky Dougherty has resigned her Authority Board role. 9. Susquehanna Township -EMS - Don Kunst provided a report of the number of calls for the month of April. Training for active shooter and for patients in opioid crisis has been recent trainings members have participated in lately.    5. New Business:  A.Amotion was made by Sweger, seconded by Copley to approve Ordinance 2018-01 amending the Disorderly Conduct Ordinance. The motion passed with B. Amotion was made by Ramper, seconded by Sweger to approve Ordinance 2018-02 amending the Recycling Ordinance. The motion passed unanimously. C.Am motion was made by Sweger, seconded by McDonald to approve the promotion of Nate Bragunier to the newly created Road Master /Public Works D.Amotion was made by Sweger, seconded by Copley to approve Resolution 2018-06 in support of a citizen's commission for legislation and congressional E.Amotion was made by Armbruster, seconded by Shaw to table sending a letter ofi intent to two Part Time Police Officer candidates. This motion was  Armbruster as the only dissenting vote.  Supervisor. The motion passed unanimously.  redistricting. This motion was passed unanimously.  passed unanimously. 6. Visitors Comments:  Ronda White - Spoke about the trash and poor property maintenance throughout the borough. She asked that the Codes Officer inspect Hoffer Lane to address some issues. She also asked if the Borough is still flushing dead-end sewer lines. Nate Bragunier mentioned the Public Works team is currently flushing these lines and the line by her residence was done within the past month. Ramper is working with the Borough manager and Codes Enforcement officer to address maintenance issues within the Borough at least once a week. Bud Boal - Asked if there was a standard or maximum for the number of family members living in a residence. Armbruster explained according to the IPMC, Steven Garisto - Wanted to thank Officer Aquillo for his response to an aggressive driver. He also mentioned the Borough should do something about S.24" Street to reduce the traffic and prevent kids playing in the area from being  there is a standard calculation.  hit.  7. Comments from Elected Officials:  A. Mayor - Thanked Public Works for fixing up the building.  B. Sweger- Thanked everyone for attending and the landscape looked great. C,Shaw- Thanked everyone for attending tonight's meeting and for the participation at the KPB event. He congratulated Nate B. on his promotion.    D. McDonald- Thanked everyone for attending and on Nate's promotion. E.C Copley- Thanked the Police for their efforts and on Nate's promotion. F.Armbruster- Thanked everyone for attending the meeting tonight, Nate's G.E Eberly- Thanked. everyone for attending and for the dedication of the Police. IR Ramper- Thanked everyone for coming and all the productive input. We will continue to work to get our Codes Officer out to do more property maintenance. There has been movement with several seriously bad properties. We want to look into getting property rental inspections staggered. Thanks to the Police for  promotion and for the effort of the Police.  H. Solicitor Wendaur - Thanked Council for his appointment.  all their hard work. 8. Action on the Bills to be Paid:  A motion was made by Armbruster, seconded by. McDonald to pay the bills. The  motion passed unanimously..  9.A Adjourn:  Amotion was made by Sweger, seconded by Shaw to adjourn at 9:45 PM. The  motion passed unanimously.    Penbrook Borough Council Meeting June 4, 2018 7:30PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B. Roll Call  2. Action on the minutes from the May 7, 2018 Counçil Meeting 3. Action on the minutes from the May 21, 2018 Caucus Meeting  4. Citizen comments on agenda items  5. Reports: A. Mayor B. Treasurer C.N Manager D. Solicitor E.F Fire Chief F. Committees: Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii. Penbrook, Authority  6. New Business:  A. Approve or reject the request for a handicap parking space at 110S. 29th B.Approve or reject the request for a handicap parking space at 2523 Boas C:Approve or reject the quote from Zelenkofske Axelrod, LLC in the amount of $8,500.00 for a one year contract to conduct an audit of the 2017 Commonwealth  Street. Street.    ofP Pennsylvania Municipal Annual Audit and Financial Report (DCED Form) and D.Approve or reject the Penbrook Athletic Association (PAA) lease agreement for E.A Approve or reject the recommendation to fill the PenbrookA Authority Member vacancy on the Penbrook Authority Board with a term expiring December 31, F.A Approve or reject the recommendation of Christie Gardner to fill the Penbrook Revitalization Inc. (PRI) vacancy on the PRI Board of Directors. G.Approve or reject the recommendation of James Crum to fill the Penbrook Revitalization Inc. (PRI) vacancy on the PRI Board of Directors. H. Approve or reject the recommendation of Dwayne Herb to fill the Property Maintenance Çode Board of Appeals Board vacancy with a term expiring on Approve or reject the recommendation of Jason Musser to serve as an Alternate for the Property Maintenance Code Board of Appeals Board with a term J.Approve or reject the recommendation of Karen Moraski to serve as an Alternate for the Property Maintenance Code Board of Appeals Board with a term K.Approve or reject the list of handicap parking spaces recommended being removed by the Penbrook Police Department through their annual review. L.A Approve or reject the quote in the amount of $2,735.00 by MGR Equipment for agas powered. post hole driver, which will be paid out of the Highway- Liquid  provide footnotes for the Borough.  use of Penbrook's baseball fields for 2018.  2020.  December 31, 2019.  expiring on December: 31, 2019.  expiring on December 31, 2021.  Fuels Fund. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid.  10. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA June 4, 2018  1. Call to Order:  On June 4, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Mayor Miller.  2. Action on May 7, 2018 Minutes:  Ar motion was made by Matio to have the minutes from the May 7, 2018 Council meeting approved and it was seconded by Shaw. The motion was unanimously  approved.  3. Action on May 21, 2018 Minutes:  A motion was made by Armbruster to have the minutes from the May 21, 2018 Caucus meeting approved and it was seconded by Sweger. The motion was  unanimously approved.  4. Citizen Comments:  Clyde Bateman thanked whoever called PP&L for the street light which was. not operating. He also expressed appreciation to Sweger and Eberly for coordinating the Rain Barrel Workshop. He also requested the police officers to speak to borough kids about using safety helmets while riding bicycles and  obeying stop signs.  5. Reports:  A. Mayor Chief Hiester provided the police report for May in the absence of the B. Treasurer = Secretary Eberly read the Treasurer's report for May 2018. A motion was made by Armbruster and seconded by Deardorff to approve the Treasurer's report for audit. The motion passed unanimously.: C.N Manager = Eberly thanked the Public Works team for their mowing efforts between rain events. He also expressed appreciation to Armbruster for his efforts in compiling the Authority files to transition to Keystone Collections for the  Mayor.  upcoming outsourcing of 2018/19 Stormwater Fees.  D. Solicitor - No report.  E.Fire Chief- Musser provided an overview of the fire report from the month of  May.    F. Committees: future.  1. Codes - Deardorff provided an overview of the Codes Department Report for the month of April. Council can expect a monthly report from this area in the 2. Public Safety - Matio mentioned this is the start of the hurricane season and to be aware oft ticks and mosquitos during this time of year. Order of Succession 3. Parks & Property - The Summer Program is scheduled to begin the last week inJ June. Registration forms are available online and in the Borough Office with a deadline of. June 15, 2018. On June 5, 2018 Ed Black Associates will be meeting 4. Public Works - A replacement door at the Public Works Building has been ordered. Work will begin on June 5, 2018 to begin installing speed lines on Walnut Street. Bob Arney is scheduled to begin work repairing the Asylum Run 5. Personnel - An Executive Session was called by President Ramper to discuss 6. Community & Government = A reminder was made to drop off back to school items to the borough office. August 7, 2018 from 6:00-8:00PM is our National Night Out event at Community Park. The Property of Merit program is approaching. The newsletter is being finished up and will be at the printers later this week. Leos will be delivering this item to residents of Penbrook. 7.E Budget = A summary report was briefly reviewed highlighted by Armbruster. He recommended reviewing paying down the Compensatory liability earned by 8. Authority- The next Authority meeting is scheduled for June 20, 2018 at 6:30 PM. The rain barrel workshop scheduled through DCCR on June 2, 2018 was successful with many residents attending receiving a free rain barrel. The annual 2018/19 budget continues to be worked on for the upcoming fiscal year. An Authority Board member vacancy has been left by Vicky Dougherty and two residents are being considered for her replacement. Council and the Authority met with local legislators and their staffs along with DEP representatives to discuss the being exempted from this DEP mandate and other stormwater  fori the month of. June is Sweger, Armbruster and Copley.  to discuss ADA issues at Elm Street and Little Valley Parks.  sewer line on June 6, 2018.  personnel matters relating to the Authority.  police officers to reduce the liability to the Borough.  challenges.    6. New Business:  A.Ar motion was made by Armbruster, seconded by Matio to deny the request for al handicap parking space at 110 S. 29th Street. The motion to deny this request B. Amotion was made by Armbruster, seconded by Copley to deny the request for a handicap parking space at 2523 Boas Street. The motion to deny this C.Amotion was made by! Matio, seconded by Armbruster to approve the quote from Zelenkoske Axeirod, LLC in the amount of $8,500.00 for a one year contract to conduct an audit of the 2017 Commonwealth of Pennsylvania Municipal Audit and Financial Report (DCED Form) and provide footnotes for the Borough. The D.Amotion was made by Matio, seconded by Ramper to approve the Penbrook Athletic Association lease agreement for the use of the Penbrook's baseball E.Amotion was made by Sweger, seconded by Armbruster to approve moving the two candidates interviewed by the Council to the Penbrook Authority for F.A motion was made by Armbruster, seconded by Sweger to approve the recommendation of Christie Gardner to fill the Penbrook Revitalization Inc. (PRI) vacancy on the PRI Board. This motion was passed unanimously. G.Amotion was made by Matio, seconded by Deardorff to approve the recommendation of James Crum to fill the Penbrook Revitalization Inc. (PRI) vacancy on the PRI Board. This motion was passed unanimously. H.. A motion was made by Deardorff, seconded by Sweger to approve Dwayne Herb to fill the Property Maintenance Code Board of Appeals Board vacancy with a term expiring on December 31, 2019. This motion was passed unanimously. .Amotion was made by Deardorff, seconded by Sweger to approve Jason Musser to fill the Property Maintenance Code Board of Appeals Board vacancy with a term expiring on December 31, 2019. This motion was passed  passed unanimously.  request passed unanimously.  motion passed unanimously.  fields for 2018. This motion was passed unanimously.  interviews. This motion was passed unanimously.  unanimously-  J.Amotion was made by Matio, seconded by Shaw to approve Karen Moraski to fill the Property Maintenance Code Board of Appeals Board vacancy with a term expiring on December 31, 2021. This motion was passed unanimously.    K.Amotion was made by Matio, seconded by Shaw to approve the list of handicap parking spaces recommended being removed by the Penbrook Police Department through their annual review. This motion passed unanimously. L.Ar motion was made by Armbruster, seconded by McDonald to accept the quote in the amount of $2,735.00 by MJR Equipment for a gas powered post hole driver, which will be paid out of the Highway-Liquid Fuels Fund. This motion  passed unanimously.  7. Visitors Comments:  Mary Barrows - Requested the Borough to investigate a neighbor with high grass and spoke about people not removing their trash and recycle containers off the Steven Garisto -Asked about traffic on South 24th Street. Chief Hiester mentioned a traffic study was conducted about a year ago and the perceived dangers were not substantiated by the results. He also spoke about the dangers of fireworks which were here over New Years and Memorial Day. Jason Musser - He explained Penbrook had an ordinance on fireworks, but the problem is catching the offenders. He also thanked Todd Zwigart for his assistance at an accident to remove a tree from the top of a car. Clyde Bateman = Asked about the ordinance maintaining abandoned property. He also. thanked the Borough for the work everyone does. Jim Wenrich - He mentioned that a dumpster is located at 3004 Elm St. and is blocking the street. He also asked if grass needs to be cleaned up ifiti is blown into the street while mowing and reported debris in the backyard of 3007 Elm St. He spoke about traffic on Elm St. between 30th and 31st Streets and requested a Carmen Gonzalez = Carmen thanked Council for approving the PRI vacancies and announced she was elected the new PRI President. She acknowledged Ruth Moraski-Keller for serving as the PRI President for the past 12 years.  street.  'slow' sign or speed bumps be installed.  8. Comments from Elected Officials:  A. Matio - Thanked everyone for attending tonight's meeting and for the volunteers that work in the Borough. She also offered a special thank you for B: Copley- Thanked everyone for attending and thanked the Public Works Team. C.M McDonald- Thanked everyone for attending tonight's meeting.  Todd's assistance. for cutting the grass.    D. Shaw- Thanked everyone for attending.  E.S Sweger- Thanked everyone for attending and for the applicants for the F. Deardorff- Thanked everyone for attending the meeting tonight, along with G.. Ramper- Thanked everyone for attending. He also congratulated Carmen on her new role and thanked the volunteers. He mentioned to Mr. Garisto that his concerns will be passed on the Mayor and will ask the Police Department fora copy of the traffic study on S. 24th Street. He mentioned parents need to be  Authority board vacancies. Carmen and Todd's efforts.  responsible for their children. 9. Action on the Bills to be Paid:  A motion was made by Deardorff, seconded by McDonald to pay the bills. The  motion passed unanimously..  10. Adjourn:  A motion was made by Deardorff, seconded by Shaw to adjourn at 9:25 PM. The  motion passed unanimously.    Penbrook Borough Council Meeting July 2, 2018 7:30 PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B. Roll Call  2. Action on the minutes from the June 4, 2018 Council Meeting 3. Action on the minutes from the June 18, 2018 Caucus Meeting  4. Citizen comments on agenda items  5. Reports: A. Mayor B. Treasurer C.N Manager D. Solicitor E.F Fire Chief F.C Committees: Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii. PenbrookAuthorily  6. New Business:  A. Approve or reject the nomination of Glynis Smith as. a Stormwater. Authority B. Approve or reject the nomination of Jason Musser as an alternate non-voting Stormwater Authority Board member and serving in the role of alternate secretary  Board member with an expiring term on December 31, 2020.  with an expiring term on December 31, 2020.    C.Approve or reject the Rettew proposal not to exceed $5,100.00 to prepare and file the grant application to the Dauphin County Local Share Municipal Grant  Program for the Asylum Run Interceptor Project.  7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid.  10. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA July2, 2018  1. Call to Order:  On July 2, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was  taken and all members were present.  2. Action on June 4, 2018 Minutes:  Amotion was made by Deardorff to have the minutes from the June 4, 2018 Council meeting approved and it was seconded by Matio. The motion was  unanimously approved. 3.Action on June 18, 2018 Minutes:  A motion was made by Armbruster to have the minutes from the June 18, 2018 Caucus meeting approved and it was seconded by. Copley. The motion was  unanimously approved.  4. Citizen Comments: 5. Reports:  No Citizen comments were provided.  A. Mayor - No Police Report was provided from the month. of. June. The new part time officer passed nearly all of his tests and is awaiting the results of his drug test before being sworn in. The Civil Service committee meets on July 10, 2018 to begin the process for potential new officers. A police unit was out of commission temporarily this past week, but was fixed and placed back into B. Treasurer - Secretary Eberly read the Treasurer's report for June 2018. A motion was made by Matio and seconded by Armbruster to approve the Treasurer's report for audit. The motion passed unanimously.  service.  C.I Manager = Eberly thanked the Public Works team for getting the Little Valley Park ready for the summer program. Arrangements have been made with Steelton to use their sewer vacuum truck the week of. July 16, 2018 to assist with cleaning out the inlets. Notices were mailed to the impacted entities as result of the newly updated recycling ordinance. Efforts continue to obtain the necessary  easements for Asylum Run for the upcoming sewer work.  D. Solicitor - No report.  E.F Fire Chief- Musser provided an overview of the fire report from the month of June. Both of the car fires were within the Borough and resulted in no injuries.    F.C Committees:  1. Codes = Nothing to report.  2. Public Safety Matio mentioned that the Borough looked a mess. Deardorff responded by reading the June Codes Enforcement report that Rob is making progress and requested specific addresses be provided to him, so he could take a look at the properties being referenced. Order of Succession for the month of July is Armbruster, Copley and Deardorff. Bob Rhoads mentioned to be mindful of the extreme heat and check on neighbors. This is also the time of year for mosquitos and the West Nile Virus, sO empty stagnant water. Please be cautious when placing upcoming vacations on social media in order to avoid potential break-ins. Some Council members have expressed an interest to visit the local Communication Center. With hurricane season upon us, they are projecting 10-16 named storms in the Atlantic this year. An active shooters training is available via a NIMS course for interested Council members. 3. Parks & Property - McDonald reported the Summer Program began last week and thanked the Police Department for leading the week's activities. About 24 children signed up for the program this year. Later this week the theme will be sports week, but we will not be offering the program on Wednesday due to the holiday. A special thanks was made to Armbruster for donating the shirts for the 4. Public Works - A replacement door at the Public Works Building was installed and the street sweeping work was completed with Nate negotiating a discounted rate due to the breakdowns of the equipment throughout thé week: Storm water inlet cleaning is scheduled for the week of July 16, 2018. Shaw mentioned he attended the DCTC meeting the other week and they extended the Keystone contract for another 5 years. The new rate was reduced from $1.45 to $1.38 along with the bond being reduced from $3.25M to $2.50M. An annual extend 5. Personnel - No report was provided, but Ramper did ask the Mayor if further interviews would be conducted for police candidates. The Mayor responded not at this time, but the Civil Service committee is beginning efforts for future  children.  audit will continue to be conducted.  candidates.  6. Community & Government - A reminder was made to drop off back to school items to the borough office to be given out in a backpack on August 7, 2018 from 6:00-8:00PM at our National Night Out event at Community Park. 7. Budget - As summary report was briefly reviewed highlighted by Armbruster. In the General Fund, the collection rate is at 94% of budget which is trending higher    than normal this early in the year. He also recommended reviewing paying down the Compensatory liability earned by police officers to reduce the liability to the 8.A Authority- Sweger mentioned the 2018/19 Authority budget was approved with a7 7% rate reduction at the last meeting. The collection and payment efforts associated with the storm water fee was also approved to be outsourced to Keystone Collections and notifications will be going out in the mail later in July. The next. Authority meeting will be on July 18, 2018 at 6:30PM.  Borough.  6. New Business:  A.Amotion was made by Sweger, seconded by Deardorff to approve the nomination of Gylnis Smith to serve as a Stormwater Authority Board member with a term expiring on December 31, 2020. The motion to approve this request B.Amotion was made by Sweger, seconded by Deardorff to approve Jason Musser as an alternate non-voting Stormwater Authority Board member serving in the role of alternate secretary with an expiring term on December 31, 2020. C.Am motion was made by Deardorff, seconded by McDonald to approve the proposal from Rettew not to exceed $5,100.00 to prepare and file the grant application to the Dauphin County Local Share Municipal Grant Program for the Asylum Run Interceptor Sewer Project. This motion to approve passed  passed unanimously.  The motion to approve this request passed unanimously.  unanimously. 7.. Visitors Comments:  Candy Herb - 2708 Banks St-. Candy introduced herself as the newly elected President of the Penbrook Lions. She has already met with the Borough  manager to discuss new initiatives to partner. for his opportunity to participate in his new role.  Jason Musser - 2711 Banks St. - Jason thanked both Council and the Authority Myra Williams - 304 S. 29th St. - Myra asked if anything was being done about the mess being stored in her neighbor's yard in the rear of her property. They also had put out too much trash at 306 S. 29th Street. She mentioned she would take pictures and take to other publications if nothing was being done. Eberly mentioned the Borough is trying to hold residents accountable for their actions and he would be addressing this issue with the Codes Officer to investigate  immediately.    8. Comments from Elected Officials:  A. Deardorff- Thanked everyone for attending tonight's meeting and for Glynis and Jason for volunteering for the Authority roles. Special congratulations to Candy Herb and condolences to Chief Hiester for the recent loss of his father. B. Copley- Thanked everyone for attending and thanked Nate and the Public C. Armbruster- Thanked everyone for attending tonight's meeting and offered his E.M McDonald- He asked for everyone to be careful with the extreme heat. Thanked all the volunteers who have helped out with the Summer Program. F. Shaw- Thanked everyone for attending the meeting tonight and offered his G.S Sweger- Thanked everyone for attending and for the Police, Codes, and Fire Department for their efforts. She offered her condolences to the Hiester family H. Mayor - She offered condolences to Chief Hiester. Thanked the Police Department for providing an active shooter program at the Summer Program. Ramper - Mentioned the Borough Manager and he attended the services for the Chief's dad. He also explained we will continue to work on S. 29th St. property with thé Codes Officer. The question was raised if the Codes Officer could get out over the weekend and this would be reviewed at the next Caucus meeting. A special thanks to Glynis and Jason for stepping up to serve on the Authority. A special executive session will be needed after the meeting to review  Works team for their efforts. condolence to Chief Hiester. D. Matio- Thanked everyone for attending.  condolence to Chief Hiester. and thanked all volunteers  a legal matter.  9. Action on the Bills to be Paid:  Amotion was made by Matio, seconded by Shaw to pay. the bills. The motion  passed unanimously.  10. Adjourn:  Amotion was made by McDonald, seconded by Sweger to adjourn at 8:33 PM.  The motion passed unanimously.    Penbrook Borough Council Meeting August 6, 2018 7:30 PM  1. Call to Order  A. Salute toi the Flag followed by a moment of silence.  B. Roll Call  2. Action on the minutes from the July 2, 2018 Council Meeting  3. Citizen comments on agenda items  4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E.F Fire Chief F. Committees: i. Codes I. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Govemnment vii. Budget viii. Penbrook Authority 5. New Business:  A. Approve or reject the motion to authorize the Borough Manager to work with PFM Financial Advisors LLC, as Independent Financial Advisor, Eckert Seamans Cherin & Mellott, LLC as Bond/Note Counsel, and the Borough Solicitor in conjunction with the issuance of General Obligation Bonds/Notes, Series of B./ Approve or reject the use of Barley Snyder, LLC as the legal representation for the Civil Service  2018, for the purpose of funding various upcoming Borough infrastructure projects.  Commission not to exceed $1,000.00.  6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to' be paid.  9. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA August 6, 2018  1. Call to Order:  On August 6, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and ai moment of silence. Roll call was taken and all members were present with the exceptions of Copley and Matio.  2. Action on July 2, 2018 Minutes:  Amotion was made by Sweger to have the minutes from the July 2, 2018 Council meeting approved and it was seconded by McDonald. The motion was  unanimously approved.  3. Citizen Comments:  No Citizen comments were provided.  4. Reports:  A. Mayor - Since no Police Report was provided at the last Council meeting, both the June and July reports were reviewed. The new, 2018 Police Interceptor was picked up earlier in the day and will soon be placed into service. Letters were sent to two part-time applicants for interest in possibly interviewing for vacancies. Also, ai total of 11 applicants have applied for the full time position and the Civil Service Commission will continue their vetting of candidates. B. Treasurer - Secretary Eberly read the Treasurer's report for July 2018. A motion was made by Armbruster and seconded by McDonald to approve the Treasurer's report for audit. The motion passed unanimously. C.N Manager - Eberly thanked the Public Works team for partnering with Steelton to clean out and assess the Boroughs numerous stormwater inlets. Unfortunately, the recent heavy rains resulted in a sinkhole on Ludwig between 26th and 27th Streets. An application has been submitted to PEMA for possible reimbursement once this has been corrected. The Borough is working with Susquehanna Township to update the deed for a 20 acre portion oft the East Harrisburg Cemetery to reflect. it is within Penbrook. Codes Enforcement has been working weekends to address property issues. President Ramper was recognized as receiving the Thomas. Chrostwaite Award from PSAB for 30 years  ofs service to Penbrook.. D. Solicitor - No report.    E.F Fire Chief- Musser provided an overview of the fire report from the month of July 2018. He also mentioned the Fire Company would be applying for grants in  hopes of receiving new air packs.  F.C Committees: Enforcement office.  1. Codes - Deardorff reviewed the July recap report from the Codes  2. Public Safety - No report was provided. R. Rhoads reviewed the Emergency Plan and noted minor updates will be discussed at the next Caucus meeting. A resolution will be required to update this plan. All special facilities, such as daycare centers are required to provide copies of their emergency plans to the Emergency. Management Director for review and retain on file. With all the recent rain, please be sure to empty any standing water to avoid mosquitoes or the 3. Parks & Property - McDonald reported the Summer Program had another successful year and has ended. The children, who averaged 19 in attendance daily, enjoyed the program and events. Tomorrow is National Night Out (NNO) at 4. Public Works-The Public Works team has been busy working with the Police and other volunteers getting ready for the NNO event. The recent heavy rain events have caused Asylum Run to overflow, sO DEP. was advised and mitigation 5. Personnel - No report was provided, but Ramper. did ask for an Executive Session at the end of the Council meeting to discuss a legal matter. 6. Community & Government - Sweger reminded everyone that NNO was tomorrow night beginning at 6:00PM. Numerous organizations will be on hand helping out and educating the community on opportunities to get involved. Thère are 61 book bags stuffed with school supplies and will be handed out during the event. The Penbrook School Reunion is scheduled for September 16, 2018. Tickets are available to be purchased in the Borough Office. 7. Budget - A summary report was briefly reviewed highlighted by Armbruster. He also recommended reviewing paying down the Compensatory liability earned 8. Authority- Fiscal year 2018-19 Stormwater bills have been sent out allowing for owners to make annual or quarterly payments, just like is done fori the real estate taxes. A few members conducted an orientation for our two new Authority members. Please visit the borough's website for various upcoming plans and  West Nile virus.  Community Park from 6-8:00PM.  occurred. as has been agreed upon.  by police officers to reduce the liability to the Borough.    information regarding the Authority. The next Authority meeting will be on August  15,2018 at 6:30PM.  5. New Business:  A. Ar motion was made by Deardorff, seconded by Armbruster to approve the motion to authorize the Borough Manager to work with PFM Financial Advisors LLC, as Independent Financial Advisors, Eckert Seamans Cherin & Mellott, LLC as Bond/Note Counsel, and the Borough Solicitor in conjunction with the issuance of General Obligation Bond/Notes, Series of 2018, for the purpose of funding various upcoming Borough infrastructure projects.. The motion to B.Amotion was made by Armbruster, seconded by Sweger to approve the use of Barley Snyder, LLC as the legal representation for the Civil Service Commission not to exceed $1,000.00. The motion to approve this request  approve this request passed unanimously.  passed unanimously.  6. Visitors Comments:  Steve Garisto - Boas St-N Mr. Garisto discussed the traffic off of Walnut and 24th Street. He noted the Police Chief provided an update at the last Council meeting on this topic. He still expressed concern regarding the traffic from Walnut Street Donna Zimmerman - Banks St. - Mrs. Zimmerman asked about parking the wrong way along alleys. She also noted that traffic and parking patterns are causing problems with deliveries to her store. The question was asked when the last times the curbs were painted. She will be providing the Borough office with pictures and addresses of derelict vehicles in her neighborhood and asked for  through 24h Street, but did not have a formal traffic count.  assistance in resolving these matters. 7. Comments from Elected Officials:  A. Shaw- Congratulated Ramper for his award.  B. McDonald- Thanked everyone for attending and congratulated Ramper for his C.S Sweger- Thanked everyone for attending tonight's meeting and congratulated Ramper for his award. She also thanked the parks volunteers for their summer D. Deardorff-- Congratulated Ramper for his award, thanked everyone for  award. program.  attending, and for the Fire Department's dedication.    E. Mayor Miller- Congratulated Ramper for his award. She mentioned two residents who recently passed who both served the Borough in various capacities, Mr. Kinderman as Mayor and Betty Cassell. She noted that just because an individual is using the roadway does not mean they are breaking the F.Armbruster- Thanked everyone for attending the meeting tonight and congratulated Ramper on his award. Reminded everyone of the first Budget meeting is on Monday, August 13, 2018 at 6:30PM with the Codes Department G. Ramper- Thanked everyone for attending and for the Police, Codes, Council and Fire Department for their efforts. Thanked John for his hard work and noted he took him out and drove the borough together the other week. He addressed Mr. Garisto that a traffic study. was done a year ago for Walnut and 24th Street he  law.  being reviewed.  discussed earlier in the meeting.  8. Action on the Bills to be Paid:  Amotion was made by Deardorff, seconded by Shaw to pay the bills. The  motion passed unanimously.  9. Adjourn:  Amotion was made by Ramper, seconded by McDonald to adjourn at 8:50PM.  The motion passed unanimously.    Penbrook Borough Council Meeting September 5, 2018 7:30 PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B.F Roll Call  2. Action on the minutes from the August 6, 2018 Council Meeting  3. Citizen comments on agenda items  4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Fire Chief F. Committees: i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vili. PenbrookAuthorty 5. New Business:  A. Approve or reject the motion to accept the resignation of Jim Armbruster for serving as an appointed B. Approve or reject the recommendation to have Nate Shaw appointed as a member of the Penbrook C.Approve or reject the proposed Resolution 2018-07 acknowledging the biennial review of the D. Approve or reject thè proposed Elm Street Station Park renovation plan submitted by E. Black  member of the Penbrook, Authority Board.  Authority Board.  Emergency Operations Plan for the Borough of Penbrook.  Associates.    E.Approve or reject the proposed Resolution 2018-08 to extend the existing contract with Republic Services for handling the recycling, trash and lawn waste removal from the Borough of Penbrook with a rate increase per home from the existing $265.001 to $277.00 annual charge. This extension would F.A Approve or reject the motion to acknowledge the receipt of the 2019 Minimum Municipal Obligations G. Approve or reject the proposed Resolution 2018-09 for a Proclamation to be issued to the Penbrook United Church of Christ in recognition and celebration oft their 125!h year anniversary, which will be H. Approve or reject the lowest quote, which was received from Arney Bros. Inc. in the amount of $16,000.00 funded by the Stormwater Authority to remove and replace the 4 stormwater inlets and repair the sinkhole created along Ludwig Street, between 26th and 27"h Streets, as a result of the  begin effective January 1, 2019 and run through December 31, 2019.  for both the Police and Non-Uniform Pension Plans.  recognized on September 30, 2018.  damage caused by the recent July heavy rain events.  6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid.  9. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA September 5, 2018  1. Call to Order:  On September 5, 2018 President Ramper called. the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Matio, Armbruster and  Sweger.  2. Action on August 6, 2018 Minutes:  Amotion was made by Deardorff to have the minutes from the. August 6, 2018 Council meeting approved and it was seconded by Copley. The motion was  unanimously approved.  3. Citizen Comments:  Clyde Bateman - Mr. Bateman expressed his appreciation. for the Borough addressing the issues on the Walnut St. property. He also brought to Council's attention a vehicle on Elm Street with the back window broken out as a safety hazard. He brought up the topic of seeing a Penbrook Police Officer playing solitaire while on evening patrol. Ramper questioned when this happened and Mr. Bateman mentioned several weeks ago. The Mayor was going to look into  this matter.  4. Reports:  A. Mayor - The Mayor provided Council with the August Police Report. Two part-time officer candidates have been interviewed and background checks are being performed. About half of the background checks have been performed on the full-time officer candidates. The Mayor requested the. topic of safety vests be added to the September 17, 2018 Caucus meeting for discussion. The Police Chief provided an update on the Walk with a Doc' initiative which was held earlier today in the Borough. Anutritionist from Giant Foods also attended and provided healthy eating recommendations. This was all funded by a mini grant received from Benecon and tied in with the Safety Committee, Parks & Recreation Committee and is assisting our employees maintain their health. B. Treasurer - Secretary Eberly read the Treasurer's report for August 2018. A motion was made by McDonald and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously.    C.M Manager - Eberly reported that Penbrook will be hosting a HazMat/MS4 training session on behalf of CapCOG for local municipal members to attend on September 19, 2018. The guard rail was installed last week as the final step in the Low' Volume Road grant project located at 31st and Charles. The chassis of the new Public Works Truck has arrived and is being outfitted with the extra equipment. It is anticipated this vehicle will be completed and delivered to us by the middle of September. The new leaf machine is also anticipated to arrive by the middle of October just in time for leaf season to begin. A Dauphin County Gaming grant application was submitted last week for the borough's request of $150,000 to assist with offsetting the corresponding debt service for the financing  of the Asylum Run Sewer project. D. Solicitor - No report.  E. Fire Chief Musser provided an overview of the fire report from the month of August 2018. He also mentioned the Fire Company submitted for a state grant this past Thursday. He would be providing a proposed budget for the Fire Company at next Monday's Budget Committee meeting. The Fire Company would also be providing the food as a fund raiser at the upcoming Keltic Festival which will be held on September 22, 2018 at the Harrisburg Postal Grounds.  F. Committees:  1. Codes = Deardorff reviewed the August 2018 recap report from the Codes Enforcement office. He also mentioned they continue to review/revise a proposed parking ordinance. Deardorff did request that Council have an executive session 2. Public Safety - Bob Rhoads mentioned the Council members in charge in the event of an emergency during the Month of September are Deardorff, Ramper and McDonald. He cautioned that hurricane season is upon us and they are projecting a busy season. PEMA has hit the minimum threshold for reimbursement of flood damage from earlier this summer. The preliminary indications are possibly receipt of 75% of these out of pocket costs. Discussion was held about the fire siren mounted on the borough building currently not working and various options depending on the outcome of the diagnostic being 3. Parks & Property - McDonald reported that later in the meeting Council would be voting on the proposed Elm St. Station Park project. DCNR is requiring signage be erected in the Elm Street Station Park mentioning the funding. The next meeting will be next Wednesday at 6:30pm in the Caucus Room. 4. Public Works- Shaw mentioned that the new truck has arrived and is being outfitted with the extra equipment ordered. It should be completed later in the month and the new leaf machine is expected to arrive in early October.  to discuss a legal matter.  done by K&C Communications on the existing system.    5. Personnel - No report.  6. Community & Government - Shaw thanked all who participated in making NNO a success. A total of 65 book bags were distributed to Penbrook children in time for the school year to begin. Several volunteers were signed up for various initiatives as a result of this event. Tickets are available for the upcoming Penbrook School Reunion at the Borough Office. Planning has begun for the Halloween Party for children 12 years old and under which is scheduled for October 27, 2018 from 3:00-5:00PM in the Borough Building. 7. Budget - Eberly distributed a summary report through August, 2018, which was submitted by Armbruster. He reminded everyone that the next Budget Committee meeting was scheduled on Monday evening at 6:30PM in the Caucus Room and the Fire Company would propose their budget for 2019. 8. Authority- A rain barrel was donated and given out at the NNO event. McDonald mentioned that Councilman Armbruster submitted his resignation from the. Authority and is on the agenda to later accept. The remaining 125+ outstanding 2017/18 Storm Water Authority bills were mailed to residents still having a balance owed. The next Authority meeting is scheduled for September  19, 2018 at 6:30PM.  5. New Business:  A. Amotion was made by McDonald, seconded by Copley to accept the resignation of Jim Armbruster from serving on the Penbrook Authority Board. The motion to approve this request passed unanimously. B. A motion was made by Deardorff, seconded by McDonald to approve the recommendation to have Nate Shaw serve out the remainder of the term of the recently vacated Penbrook Authority Board position. The motion to C. Amotion was made. by Ramper, seconded by Deardorff to approve Resolution 2018-07 acknowledging the biennial review of the Emergency Operations Plan for the Borough of Penbrook. The motion to approve this D. Ar motion was made by McDonald, seconded by Shaw to approve the proposed Elm Street Station Park renovation plan submitted by E. Black Associates. The motion to approve this request passed unanimously.  approve this request passed unanimously.  request passed unanimously.    E.A Amotion was made by Deardorff, seconded by Shaw to approve Resolution 2018-08 to extend the existing contract with Republic Services for handling the recycling, trash and. lawn waste removal from the Borough of Penbrook with a rate increase per home to the $277.00 annual charge. This extension would begin effective January 1, 2019 and run through December 31, 2019. F.A An motion was made by Copley, seconded by Deardorff to accept the receipt of the 2019 Minimum Municipal Obligations for both the Police and Non-Union Pension Plans. The motion to approve this request passed unanimously. G.A Amotion was made by Deardorff, seconded by McDonald to approve Resolution 2018-09 fori the Proclamation to be issued to the Penbrook United Church of Christ in recognition and celebration of their 125th year anniversary, which will be reçognized on September 30, 2018. The motion to approve this H. Amotion was made by Deardorff, seconded by McDonald to accept the low quote of $16,000.00 received from Arney Bros. Inc. and funded by the Storm Water Authority to remove and replace 4 stormwater inlets as well as repair the sinkhole along Ludwig Street, between 26th and 27"h Streets. The motion  The motion to approve this request passed unanimously.  request passed unanimously.  to approve this request passed unanimously.  6. Visitors Comments:  Eva Wise - Ms. Wise questioned the earlier approved Republic Services Rick Levandusky - Spoke on behalf of PRI and reminded everyone of the Property of Merit program currently happening within the Borough, specifically the "People's Choice. Awards". He also invited Council members to attend the  increase to the recycling and trash rate.  October 3, 2018 at 6:30PM Property of Merit reception.  7. Comments from Elected Officials:  A. Copley- Thanked everyone for attending the meeting tonight. He also mentioned the Civil Service Commission was meeting on Wednesday, B. Shaw- Thanked everyone for attending and for all the participants for the C.D Deardorff- Thanked everyone for attending tonight's meeting and for all the D.F Ramper- Thanked everyone for attending and for the Police, Codes, Public Works, Council and Fire Department for their efforts. He mentioned special recognition to the Chief, the Police, the Mayor and the Public Works members for  September 19, 2018 at 6:30PM in the Caucus Room.  NNO initiative.  police and fire company member do for the Borough.  making NNO a great success.    8. Action on the Bills to be Paid:  A motion was made by McDonald, seconded by Shaw to pay the bills. The  motion passed unanimously.  9.A Adjourn:  Amotion was made by Ramper, seconded by Shaw to adjourn at 9:10PM. The  motion passed unanimously.    n. MMEREANS 9S 3 34 aos : MEu 4: 1    7 3gon 6. a S  137 s  Penbrook Borough 7:30F PM Absa4t  43155 27MS .54 Council Meeting s 5933 DED October: 1, 2018  :. 2 905,17 15,51. tss A. R SwSE 12.73 g1348 , 3  s MI: 15 :  4  oaT  GATBSA Ai  1. Call to Order  3 msnihabss 53.055,  pesup 2007 a AXXTEPARANS u A: Salute to the Flag followed by a moment of silence.. a  X6 N3 5596 B. Roll Call  J 0 dh4 B 3    2. Action on theminutes from the September 5,2018 Council Meeting : 134  : Ra, Znt.  JE oTN     a iso  3. Oath of Office = Officer Stephen: Prisbe: 1084 5: 35ACS2   4. Citizen comments on agenda items 5L 05345 Ksn: 5. Reports: A. Màyor mg : B, Treasurer C. Manager D. Solicitor EFire Chief F.. Committees: Codes iio Public Safety. ii.. Parks and Properties iv. Public' Works V. Personnel vi. Community and Government vii.. Budget vii. Penbrook, Authority 6. New Business:  0. 0 6   4: 1  93 : Su: avist 8s - : M. Swia CAe  s    :  ::: 23 : 'sa 752    :  bvtis Tm315,s  :  A. Approve or reject the motion to appoint Rick Levandusky as an alternate member of B.A Approve or reject the motion to accept the retirement of Officer Stephen Mowery from the Penbrook Police Department with an effective date of September 30, 2018. C. Approve or reject the recommendation for Resolution, 2018-10 to remove Officer Stephen Mowery's weapon from the current inventory and authorize the Borough Manager to act on behalf oft the Borough in signing all the documents necessary to effect  the Penbrook Civil Service Commission.  the transfer to Officer Mowery.    D.Approve or reject the motion to accept the résignation of Council member Nate Shaw from the Dauphin County Earned Income Tax Collection Committee. E. Approve or reject the motion to appoint Council member Sandy Matio as the replacement to serve on the Dauphin County Earned Income Tax Collection Committee F.Approve or reject the motion to forward the handicap parking request for 2412 G.A Approve or reject the motion to accept the lowest quote of $9,200.00 submitted by Shulls Tree Service funded by the Highway/Liquid: Fuel Fund to elevate all the trees in the Borough to ordinançe over the streets and sidewalks as well as cleaning and H. Approve or reject the motiont to' adveitise tolsell the 1995 Ford: F-350: Public Works' S Dump Truck, Plow and Salt Spreader on the Municibid auction with the net proceeds being deposited into the' Vehicle Capital Reserve: Fund. dk3: a " bs3a ta .Approve or reject the motion to accept the lease: extension: with American Toweri fort the cell tower located at the south end of Community Park for six (6) additional five (5) year J.Approve or reject the recommendation for Resolution 2018-11 to submit the Borough's grant application to participate in the Pennsylvania Early Intervention Program (EIP) for K.Approve or reject the motion to authorize the Penbrook Civil Service Commission to recommend at least two (2) full time police officer candidates for potential hiring, L.A Approve or reject the, motion. to accept the quote from Officer Survival Solutions (OSS) for thé amount of $1,639.97 to purchase three (3) police vests with side plates for the  oniss sfoscia  through the remainder of 2018.  3.  Penbrook, Avenue to the Police Department for evaluation.  5 13   disposing of all associated debris.  6s. a  renewal terms, which will include a one-time $26,000.00 payment.  tcess  am multi-year Financial Management Plan.  use by the Police Department.  sr *.34  Y. - : . 17. i Y933    B  6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the. bills to be paid. eS.sw :: 3,A. 1548.R29,7 :  S513s a3  Sahdat 3. .. :: n  33747 3 ad  9. Adjourn  : - :  36:  . : : .: :: 5.11 Ps ss i. :: 1047 :  *,  : 1, E  :. :  s3 1 X7.4.-477  - : S 4311.. 152 Ts  :  . : :. 5   3:    Penbrook Council Meeting Minutes  Penbrook, PA October 1, 2018  1. Call to Order:  On October 1, 2018 Vice President Deardorff called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of President  Ramper.  2. Action on September 5, 2018 Minutes:  AI motion was made by Matio to have the minutes from the September 5, 2018 Council meeting approved and it was seconded by Armbruster. The motion was  unanimously approved.  3. Citizen Comments:  Clyde Bateman - Mr. Bateman expressed his concerns about the number of abandoned vehicles in the Borough. He also questioned the legality. of a telephonic vote by a Council member at the end of last meeting. The Solicitor responded that this method was acceptable and in accordance to the law. The Mayor requested an Excessive Session to review a personnel matter.  4. Reports:  A. Mayor - The Mayor provided Council with the September Police Report. She also announced that Chief Hiester will retire on November 24, 2018. B. Treasurer - Secretary Eberly read the Treasurer's report for September 2018. Amotion was made by Sweger and seconded by McDonald to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly reported that we received the DEP permit for the initial stages of beginning the Asylum Run Sewer project and he was working with Susquehanna Township on obtaining the required Operations and maintenance agreements/permits for the trail/road in this area. He is working with the engineers to develop the bid schedule and bid documents for this road construction portion of the project. He also attended a social with the County Commissioners and highlighted some of the initiative. presently in store for Penbrook. The Emergency Siren on the Borough building is still not operational as vendors are diagnosing a corrective action plan. A Zoning Hearing Board meeting is scheduled for October 30, 2018 at 7:00PM at the Borough Building    and encouraged residents to attend regarding the variance requested by Daystar Rehab Center for the purchase of the old Penbrook School Building.  D. Solicitor - No report.  E. Fire Chief Musser provided an overview of the fire report from the month of September 2018. He also asked about an agenda item from the Caucus meeting  for the purchase of a vehicle, but no action has been taken.  F.C Committees: Enforcement office.  1. Codes - Deardorff reviewed the September 2018 recap report from the Codes 2. Public Safety = Bob Rhoads mentioned the Council members in charge in the event of an emergency during the Month of October are Ramper, McDonald and Matio. He mentioned the County was offering a "Skyward Class" on October 18, 2018 for essentially a junior meteorologist session. The West Nile Virus is still a concern during this time of year. He asked about the Borough Siren repair and it  was mentioned it is still being diagnosed. 3. Parks & Property -No report.  4. Public Works- Shaw mentioned that the new truck has arrived and the leaf machine has been shipped from the factory. Street curbs are also being painted 5. Personnel - No report, but requested an executive session to discuss a legal 6. Community & Government - Sweger updated Council that PRI was working to clean up trash along Elm and Hoffer Streets. POM is scheduled to have their annual event in the Borough Building on Wednesday, October 3 at 6:30PM and the Volunteer Dinner which is by invitation only is scheduled for October 20, 2018. The Halloween Festival is scheduled for October 27, 2018 from 3:00- 5:00PM in the Borough Building. Candy donations are still needed and can be 7. Budget - Armbruster distributed a summary report through September, 2018, He. reminded everyone that the next Budget Committee meeting was scheduled on Monday evening at 6:30PM and, are focusing on non-personnel expenditures 8. Authority- Work will begin at 27th and Ludwick to repair the sink hole and inlets beginning next week. The Borough has 12 outfalls and has identified 10 inlets which are in need of repairreplacement. The Authority has also contributed  throughout the Borough.  matter.  dropped off at the Borough Office.  at this time.    financially for the purchase of the new Public Works truck which has. arrived. The next Authority meeting is scheduled for October 17, 2018a at6:30PM.  5. New Business:  A. Amotion was. made by Sweger, seconded by Copley to approve the appointment of Rick Levandusky and John McDonald as alternate members of the Penbrook Civil Service Commission. The motion to approve this B.A Amotion was made by Matio, seconded by Sweger to accept the retirement of officer Stephen Mowery from the Penbrook Police Department with an effective date of September 30, 2018. The motion to approve this request C.A Amotion was made by Deardorff, seconded by Shaw to approve the recommendation for Resolution 2018-10 to remove Officer Stephen Mowery's weapon from the current inventory and authorize the Borough manager to act on behalf of the Borough in signing all documents necessary to effect the transfer to Officer Mowery. The motion to approve this request passed D. Amotion was made by Matio, seconded by McDonald to accept the resignation of Nate Shaw from the Dauphin County Earned Income tax Collection Committee. The motion to approve this request passed  request passed unanimously.  passed unanimously.  unanimously.  unanimously.  E.A Amotion was made by Copley, seconded by Shaw to approve the motion to appoint Sandy Matio as the replacement to serve on the Dauphin County Earned Income Tax Collection Committee through the remainder of 2018. The motion to approve this request passed unanimously. F.A Amotion was made by Sweger, seconded by Shaw to forward the handicapped parking request for 2412 Penbrook Avenue to the Police Department for evaluation. The motion to approve this request passed  unanimously.  G.A Amotion was made by Matio, seconded by Armbruster to approve the lowest quote of $9,200 submitted by' Shulls Tree Service funded by the Highway/Liquid Fuel Fund to elevate all trees in the Borough to ordinance over the streets and sidewalks as well as cleaning and disposing of all associated debris. The motion to approve this request passed unanimously.    H. An motion was made by Sweger, seconded by Shaw to advertise to sell the 1995 Ford F-350 Public Works Dump Truck, Plow and Salt Spreader on the Municibid auction with the net proceeds being deposited into the Vehicle Capital Reserve Fund. The motion to approve this request passed  unanimously.  Amotion was made by Shaw, seconded by Deardorff to accept the lease extension with American Tower for the cell towèr located at the south end of Community Park for six. (6) additional five (5) year renewal terms, which will include a one-time $26,000.00 payment. The motion to approve this request J. Amotion was made by Copley, and seconded by Sweger to approve Resolution 2018-11 to submit the Borough's grant application to participate in the Pennsylvania Early Intervention Program (EIP) for a multi-year Financial Management Plan. The motion to approve this request passed unanimously. K.A Amotion was made by Deardorff, seconded by Sweger to approve the motion to authorize the Penbrook Civil Service Commission to recommend at least two (2) full time police officer candidates for potential hiring. The motion to L.A Amotion was made by Armbruster, seconded by Deardorff to accept the quote from Officer Survival Solutions (OSS) for the amount of $1,639.97 to purchase three (3) police vests with side plates for the use by the Police Department. The motion to approve this request passed unanimously.  passed unanimously.  approve. this request passed unanimously.  6. Visitors Comments:  No Visitor Comments. 7. Comments from Elected Officials:  A. Copley- Thanked everyone for attending the méeting tonight. B. Armbruster- Thanked everyone for attending and mentioned he still needed menu entrée's for those attending the Volunteer Dinner. C.N Matio- Thanked Chief Hiester for all his efforts and dedication. D: McDonald- Thanked everyone for attending and for voting him onto the Civil E. Shaw - Thanked everyone for attending tonight's meeting. F.S Sweger - Copley, Mowery and Chief Hiester were all recognized for their service and would be missed. She also mentioned they were all part of Penbrook's history. She also thanked everyone for attending tonight's meeting.  Service Commission.    G. Mayor - She expressed her appreciation for approving the police vests and thanked all the volunteèrs on the Civil Service Commission. She also thanked H. Deardorff - Echoed Sweger's comments and mentioned we will continue moving forward, but they will be hard to replace. Thanks also to Phil for his  Mowery and Hiester for all of their serviçe to the Borough.  service.  8. Action on the Bills to be Paid:  Amotion was made by Matio, seconded by Shaw to pay the bills. The motion  passed unanimously.  9. Adjourn:  Amotion was made by McDonald, seconded by Shaw to adjourn at 8:22PM.  The motion passed unanimously.    Penbrook Borough Council Meeting November 5, 2018 7:30 PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B. Roll Call  2. Action on the minutes from the October 1, 2018 Council Meeting 3. Action on the minutes from the October 15, 2018 Caucus Meeting  4. Citizen comments on agenda items  5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E.F Fire Chief F. Committees: . Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vii. Penbrook, Authority 6. New Business:  A. Approve or reject the recommendation to accept Resolution 2018-12 of intent to issue a series of bonds or notes to finance the Asylum Run Sewer project and to allocate a portion of the proceeds thereof to the payment of certain expenditures to. be made B. Approve or reject the motion to accept the retirement of Chief David Hiester from the Penbrook Police Department with an effective date of November 24, 2018. C.Approve or reject the recommendation for Resolution 2018-13 to remove Chief David Hiester's weapon from the current inventory and authorize the Borough Manager to act  toward such project prior to the issuance of such bonds or notes.    on behalf of the Borough in signing all the documents necessary to effect the transfer to D. Approve or reject the motion to accept the resignation of Philip Copley from his role of E.Approve or reject the motion to request a handicap parking space for 2412 Penbrook F.Approve or reject the motion to accept the lowest 5 year lease quote for $6,500.00 submitted by Axon Enterprises, Inc. for 5 new tasers, associated hardware, and warranty G.Approve or reject the motion to approve the Memo of Understanding for a reciprocal agreement with the Borough of Paxtang for use oft the municipal buildings as an Emergency Operations Center, if one party's municipal building is inoperable in an event  Chief Hiester.  serving as a Council member representing the 1sWard.  Avenue.  to be used by the Penbrook Police Department.:  of an emergency.  H.Approve or reject the motion to advertise the 2019 Tax Ordinance. Approve or reject the motion to advertise the 2019 Sewer Rates.  J.Approve or reject the motion to advertise the 2019 Penbrook Meeting Schedule. K. Approve or reject the motion to advertise the 2019 Proposed Penbrook Budget. L. Approve or reject the motion to accept the final bid price of $9,700.00 for the 1995 Ford F-350 Public Works Dump Truck, Plow and Salt Spreader from the recently ended M. Approve or reject the preparation oft the letter of intent to John Perry for a part-time contingent offer of employment with the Penbrook Borough Police Department. N. Approve or reject the motion to accept Resolution 2018-14 recognizing the  Municibid auction.  Retirement of Officer Stephen Mowery.  7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid.  10. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA November 5, 2018  1. Call to Order:  On November 5, 2018 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Philip Copley.  2. Action on October 1, 2018 Council Minutes:  Amotion was made by Deardorff to. have the. minutes from the October 1, 2018 Council meeting approved and it was seconded by Sweger. The motion was  unanimously approved.  3. Action on October 15, 2018 Caucus Minutes:  Amotion was made by Shaw to have the minutes from the October 15, 2018 Caucus meeting approved and it was seconded by Matio. The motion was  unanimously approved.  4. Citizen Comments: None.. 5. Reports:  A. Mayor - The Mayor provided Council with the October Police Report. She also announced Officer Baldwin will replace Chief Hiester as the Officerin  Charge until a new police. chiefi is appointed.  B. Treasurer - Secretary Eberly read the Treasurer's report for October 2018. A motion was made by Deardorff and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously.  C. Manager - Eberly reported that earlier in the day! he provided a presentation for a Dauphin County Gaming Grant for the Asylum Run Sewer project. DEP awarded a permit for the approval to construct a trail/road along the Asylum Run Sewer line in order to bring in construction equipment to replace the sewer line. The new leaf machine has arrived and is in use collecting leaves. The Borough has also been notifièd they, have received a grant for 90% of the cost of the leaf machine so the Borough will roughly. pay $6,000 for this new equipment. A special thanks was provided to the Public' Works and Police Department for their. assistance with the tree trimming initiative being done throughout the Borough.    Please remember to vote and stop in at the Historic Societies bake sale  tomorrow.  D. Solicitor- - No report.  E. Fire Chief Musser provided. an overview of the fire report from the month of October 2018. It was reported the Fire Company submitted a state grant for Leo Isaac requested permission on behalf of the Leo's to conduct the Manna Food Drive. He requested assistance in storing food collected in the Borough building. The date of this event is November 21; 2018 from 12-5:00PM. Food  $15,000 for new equipment.  and cash donations will also be accepted.  F.C Committees:  1. Codes - Deardorff reviewed the October 2018 recap report from the Codes Enforcement office. The Codes Committee met on November 1, 2018 to discuss 2. Public Safety - Matio reported the order of succession for the. month of November is McDonald, Shaw and Matio. She warned to pay attention when driving on leaves and rain is expected to be blocked at drains with leaves. Itis 3. Parks & Property - The next meeting will be held on November 13, 2018 at 6:30PM. Jean Sullivan from St. Margaret Mary will be attending to discuss 4. Public Works- The yellow dump truck has been sold on. Municibid. The new truck is working great and the old red truck has been fixed. MJR is repairing an 5. Personnel - An executive session to discuss, a personnel matter. 6. Community & Government = Sweger congratulated Summer and Officer Baldwin as Volunteers of the year. She reported that the Halloween Party was a great success and that the Lion's Pancake Breakfast is scheduled for Saturaday 7. Budget = Armbruster distributed a summary report through October 2018. He reminded everyone that the next Budget Committee meeting was scheduled on Monday evening at 6:30PM and are focusing on reviewing existing fees/taxes and discussing some necessary cuts to balance the proposed 2019 budgêt.  several ordinançes.  also recommended not to park on dry leave piles.  partnerships for the future of Little Valley Park.  item they damaged.  from 7:00-11:00AM.    8: Authority- The next Authority meeting is scheduled for November 21, 2018 at 6:30PM. Discussions will be on the progress of the Ludwig Street project and the  permanent easement at the cemetery.  6. New Business:  A. Ar motion was made by Deardorff, seconded by Armbruster to accept Resolution 2018-12 of intent to issue a series of bonds' or notes to finance the Asylum Run Sewer project and to allocate a portion of the proceeds thereof to the payment of certain expenditures to be made toward such project prior to the issuance of such bonds or notes. The motion to approve this request passed B. A motion was made by Armbruster, seconded by Shaw to approve the acceptance of the retirement of Chief David Hiester from the Penbrook Police Department with an effective date of November 24, 2018. The motion to approve C.Amotion was made by Matio, seconded by Shaw to accept Resolution 2018- 13 to remove Chief David Hiester's weapon from the current inventory and authorize the Borough Manager to act on behalf of the Borough in signing all the documents necessary to effect the transfer to Chief Hiester. The motion to D.A A motion was made by Deardorff, seconded by Sweger to accept the resignation of Philip Copley from his role of serving as a Council member representing the 1st Ward. The motion to. approve this request was passed E.Amotion was made by Deardorff, seconded by Sweger to approve a handicap parking space for 2412 Penbrook Avenue. The motion to approve this request F.Amotion was made by Shaw, seconded by McDonald to accept the lowest 5 year lease quote for $6,500.00 submitted by Axon Enterprises, Inc. for 5 new tasers, associated hardware, and warranty to be used by the Penbrook Police Department. The motion to approve this request was passed unanimously. G.Amotion was made by Sweger, seconded by Matio to approve the Memo of Understanding for a reciprocal agreement with the Borough of Paxtang for use of the municipal buildings as an Emergency Operations Center, if one party's municipal building is inoperable in an event of an. emergency. The motion to  unanimously.  this request was passed. unanimously.:  approve this request was passed unanimously.  unanimously.  was passed unanimously.  approve this request was passed unanimously.    H. A motion was made by Armbruster, seconded by Matio to advertise the 2019 Tax Ordinance. The môtion to approve this request was passed unanimously. .Amotion was made by Armbruster, seconded by Shaw to advertise the 2019 Sewer Rates. The motion to approve this request was passed unanimously. J.Amotion was made by Sweger, seconded by McDonald to advertise the 2019 Penbrook Meeting Schedule. The motion to approve this request was passed K.A motion was made by Sweger, seconded by Shaw to advertise the 2019 Proposed Penbrook Budget. The motion to approve this request was passed L.Amotion was made by Shaw, seconded by McDonald to accept the final bid price of $9,700.00 for the 1995 Ford F-350 Public Works Dump Truck, Plow and Salt Spreader from the recently ended Municibid auction. The motion to approve M. A motion was, made by Deardorff, seconded by Sweger to approve the. preparation of the letter of intent to John Perry for a part-time contingent offer of employment with the Penbrook Borough Police Department. The motion to approve this request was passed unanimously. The Mayor signed the letter and provided iti to the Borough Manager to place in the mail the next day. N. A motion was made by Deardorff, seconded by Matio to table Resolution. 2018-14 recognizing the Retirement of Officer Stephen Mowery until a later date.  unanimously.  unanimously.  this request was passed unanimously.  The motion to table this request was passed unanimously.  7.V Visitors Comments:  No Visitor Comments. 8. Comments from Elected Officials:  A. Deardorff = Thanked Carmen for attending the Gaming Grant Hearing earlier today and for the Public Works efforts. He also thanked Chief Hiester for his dedication to the Borough and noted he would be greatly missed. He congratulated Officer Baldwin and Summer Martinez for their recent Volunteer B.Armbruster - Thanked everyone for attending and reminded. everyone to vote tomorrow. He also congratulated Officer Baldwin and Summer for their award  award.  and congratulated Mark Wendaur on his upcoming wedding.    C. Matio Thanked Chief Hiester on all his years of service and thanked  everyone for attending. upcoming retirement.  D. I McDonald - Thanked everyone for attending and wished the Chief well on his E,Shaw - Thanked everyone for coming tonight and thanked the Chief for all his efforts. He mentioned he was pleased the yellow public works truck was sold. F.S Sweger - Thanked the Chief for his 39 years of service to the Borough. She also thanked the Fire Company, Police Department, Publiç Works, Bob Rhoads G. Mayor - Thanked everyone who helped with the recent Zoning Hearing. She thanked the Chief for his dedication and wished him well on his retirement. H. Ramper - He wished the Chief well and stated his would definitely be missed. He reminded him to come back and visit. Thank you to the Fire Company and explained more discussions will be held on the air packs. He thanked Officer Baldwin for stepping up and to the Public Works team for their leaf work and painting of the curbs. He also thanked Ben Stokes for his application for a  and Summer.  position on the Planning Commission.  9. Action on the Bills to be Paid:  Amotion was made by Armbruster, seconded by Matio to pay the bills. Ramper asked about details involving the Borough credit card payment. The motion  passed unanimously.  10. Adjourn:  A motion was made by Deardorff, seconded by Shaw to adjourn at 8:55PM. The  motion passed unanimously.    Penbrook Borough Council Meeting December 3, 2018 7:30 PM  1. Call to Order  A. Salute to the Flag followed by a moment of silence.  B. Roll Call  2. Action on the minutes. from the November 5, 2018 Council Meeting 3. Action on the minutes from the November 19, 2018 Caucus Meeting  4. Citizen comments on agenda items  5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Fire Chief F. Committees: i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vi. Budget vii.. Penbrook. Authority: 6. New Business:  A. Approve or reject the recommendation to accept the lowest responsible bidder, John Claar Excavating in the amount of $396,128 with the alternate bid specs for the construction oft the Asylum Run Trail/Road Construction for the Asylum Run Sewer B:A Approve or reject the motion to accept the Independent. Auditor's Report from Zelenkofske Axelrod, LLC for their report of the 2017 financial activities of the Borough, of C. Approve or reject the motion toi forward the Handicap Parking Space Request for 2813 Penbrook. Avenue toi the Penbrook Police Department for evaluation.  project.  Penbrook.    D. Approve or reject the recommendation from the Civil Service Commission to accept E. Approve or reject the motion to approve the 2019 contract with the Harrisburg F.A Approve or reject the motion for the recommendation to payout 50% of the accumulated comp-time to the applicable police officers before the end of 2018. G.Approve or reject the motion to accept Ordinance 2018-03 setting the tax rate for general purposes on all real property in the Borough at 10.2 mills or $1.02 and for fire protection at 1.0 mills or $0:10 for each $100.00 of assessed valuation. H. Approve or reject the motion to accept Ordinance 2018-04 setting the Sanitary Sewer Fee at $450.00 for Class I users and a minimum of $500.00 for all Class II users of the  the updates to their Rule and Regulations.  Humane Society contract.  system.  LA Approve or reject the motion to accept the 2019 Budget.  J.Approve or reject the motion to accept Resolution 2018-14 recognizing the retirement K. Approve or reject the motion to accept Resolution 2018-15 to establish the fee in the amount of $265.00 per dwelling unit per year for the collection of solid waste and recyclables for the year of 2019 and beyond with Republic Services. L. Approve or reject the motion to accept Resolution 2018-16 recognizing the retirement M. Approve or reject the motion to make a conditional offer of employment to Courtnee Leggore for full-time employment with the Penbrook Police Department. N. Approve or reject the motion to make a conditional offer of employment to the candidate Council is recommending for the vacant full-time officer with the Penbrook O. Approve or reject the motion to appoint the individual recommended by Council to serve out the remainder oft the term through December 2019 for the 15V Ward Council  of Chief David Hiester.  of Officer Stephen Mowery.  Police Department.  member vacancy. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid.  10. Adjourn    Penbrook Council Meeting Minutes  Penbrook, PA December 3, 2018  1. Call to Order:.  On December 3, 2018 Vice President Deardorff called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of President  Ramper.  2. Action on November 5, 2018 Council Minutes:  A motion was made by Sweger to have the minutes from the November 5, 2018 Council meeting approved and it was seconded by Shaw. The motion was  unanimously approved.  3.Action on November 19, 2018 Caucus Minutes:  Amotion was made by Sweger to have the minutes from the November 19, 2018 Caucus meeting approved and it was seconded by McDonald. The motion was  unanimously approved.  4. Citizen Comments:  Clyde Bateman asked the question of what is meant by "2019 and beyond" under New Business -Item K. The Borough Manager provided an explanation of the  wording. 5. Reports:  A. Fire Chief Musser provided an overview ofi the fire report from the month of November 2018. It was reported that Haller Enterprises is. working on the HVAC system at the Fire Company. It was also mention the Fire Company has not heard about the state grant they submitted for $15,000 for new equipment and it might not be until early 2019 for the results. Jackie Balthaser presented an overview of the Fire Company's 2017 annual audit and noted her firm had filed B. Mayor - The Mayor provided Council with the November Police Report. She also announced that later on the agenda we would be voting to appoint two new officers to the Police Department and would request an Executive Session prior  the 990 annual reports.  to voting on New Business - Item F.    C. Treasurer - Secretary Eberly read the Treasurer's report for November2018. A motion was made by Matio and seconded by Shaw to approve the Treasurer's D.I Manager = Eberly thanked the Public' Works Department for their efforts during the recent snow event. He noted the 2019 Budget would be voted on later on the agenda which contained no millage increases. He reported that residents will be hearing more about the Asylum Run Sewer Line replacement efforts as  report for audit. The motion passed unanimously.  the road work is set to begin in a few weeks.  E.S Solicitor. - No report.  An Executive Session was called at this point in the meeting.  New Business:  -Upon return from the Executive Session, a motion was made to by Shaw, seconded by Matio to appoint Robin Dry to serve out the remainder of the term through December, 2019 for the 1st Ward Council member vacancy. (Agenda Item O.) The motion to approve this request approved unanimously. The Mayor -Amotion was made by McDonald, seconded by Sweger to accept Resolution 2018-16 recognizing the retirement of Officer Stephen Mowery. (Agenda Item L.) The motion to approve this request approved unanimously. The Mayor read and -An motion was made by Armbruster, seconded by Shaw to accept Resolution 2018-14 recognizing the retirement of Chief David Hiester. (Agenda Item J.) The motion to approve this request approved unanimously. The Mayor read and  proceeded to swear in Dry.  presented Officer Mowery with the resolution.  presented Chief Hiester with the resolution.  F.C Committees:  1. Codes - No report given.  2. Public Safety - Matio reported the order of succession for the month of December is Matio, Shaw and Sweger. She inquired about the status of the Borough siren and Eberly responded that he is still waiting to hear a response 3. Parks & Property - The next meeting will be held on January 9, 2019 at 6:30PM. McDonald asked if the bids for Elm St. were advertised yet. Eberly responded they had not and at the next Caucus meeting the revised handicapped parking space plan would need to be discussed to incorporate into  from the claims adjuster at the insurance company.  the bid specs.    4. Public Works- The new truck had the decals and radio installed. The tree trimming project along borough streets has been successfully completed. The  Christmas wreaths will be installed next week.  5. Personnel - Actions will be forthcoming later on the agenda.  6. Community & Government = Sweger thanked the Leos for the Manna Food Drive. which raised over $600.00 and brought in countless food donations. The Holiday Bazaar was a great success with many attending. The tree. lighting, event had about 20 attendees participate and Santa will be riding on a fire truck throughout the borough on December 15 starting at 8:00AM. He will also be available at each of the parks, sO please check the website to specific times and 7. Budget - Armbruster distributed a summary report through November 2018. He thanked everyone who participated at the recent Budget Committee meetings and later on the agenda the 2019 budget will be voted on which does not include 8. Authority- The next Authority meeting is scheduled for December 19, 2018 at 6:30PM. Discussions will be on the progress of the Ludwig Street project. Please  locations.  ar millage increase.  visit the website to review the annual MS4 report.  6. New. Business:  A. Amotion was made by Armbruster, seconded by Matio to accept the lowest responsible bidder, John Claar Excavating in the amount of $396,128 with alternate bid specs for the construction of Asylum Run Trail/Road Construction for the. Asylum Run Sewer project. The motion to approve this request passed B. A motion was made by Armbruster, seconded by Sweger to table accepting the Independent Auditor's Report from Zelenkofske Axelrod, LLC for their report of the, 2017 financial activities of the Borough of Penbrook. Armbruster provided some discrepancies which needed to be investigated, clarified and corrected, which Eberly would pursue. The motion to table this request was passed C.A A motion was made by Armbruster, seconded by Shaw to forward the Handicapped Parking Space Request for 2813 Penbrook Avenue to the Police Department for evaluation. The motion to approve this request was passed  unanimously.  unanimously.  unanimously.    D.Amotion was made by Sweger, seconded by Dry to accept the updates made to the Civil Service Commission's Rule and Regulations. The. motion to approve E.A motion was made by Shaw, seconded by Dry to approve the 2019 contract with the Harrisburg Humane Society. The motion to approve this request was F.Amotion was made by Armbruster to approve the recommendation to pay out 50% of the accumulated comp-time to applicable police officers, but no one' seconded the motion. Another motion was made by Shaw, seconded by Sweger to table the recommendation to pay out 50% of the accumulated comp-time to applicable police officers. The motion to approve this request was passed by G.Amotion was made by Matio, seconded by Shaw to approve Ordinance 2018- 03 to set the tax rate for general purposes on all real property in the Borough at 10.2 mills or $1.02 and for fire protection at 1.0 mills or $0.10 for each $100.00 of assessed valuation. The motion to approve this request was passed H.Am motion was made by Armbruster, seconded by Shaw to accept Ordinance 2018-04 to set the Sanitary Sewer Fee at $450.00 for Class I users and a minimum of $500.00 for all Class II users of the system. The motion to approve LAmotion was made by Armbruster, seçonded by Sweger to approve the 2019 Budget. The motion to approve this request was passed unanimously.  this request was passed unanimously.  passed unanimously.  everyone with the exception of Armbruster.  unanimously.  this request was passed unanimously.  J. This motion was approved earlier in the minutes.  K.A motion was made by Armbruster, seconded by Shaw approve Resolution 2018-15 to establish the fee in the amount of $265.00 per dwelling unit per year for the collection of solid waste and recyclables for the year of 2019 and beyond with Republic Services. The motion to approve this request was passed  unanimously.  L. This motion was approved earlier in the minutes.  M.Amotion was made by Deardorff, seconded by Sweger to make a conditional offer of full-time employment to Courtnee Leggore with the Penbrook Police Department. The motion to approve this request was passed unanimously. N.A motion was made by Armbruster, seconded by Dry to make a conditional offer of full-time employment to Isaac Tritt with the Penbrook Police Department.  The motion to approve this request was passed unanimously.    O. This motion was approved earlier in the minutes.  7. Visitors Comments:  Mary Barrows = She thanked all involved for their service to the Borough and explained they would be selling their home, but maintaining their rental. Candy Herb - She thanked everyone who supported the Lion's Pancake breakfast and reminded all of the upcoming Pork and Sauerkraut dinner which  will be free to Borough residents and veterans.  8. Comments from Elected Officials:  A. Shaw - Congratulated Robin on her new role on Council. Also thanked the B. McDonald - Thanked Robin for joining the team. Also, thanked Mary and Brad for their service to the Borough and let them know they would be missed. C. Tammy - Thanked Robin for joining Council and thanked everyone for D. Matio - Thanked everyone for attending, for Robin on her new role and for Robert applying. Mentioned that Mary and Brad would always have a special place in the Borough and they would be missed. She thanked Public Works, Fire E.Armbruster- - Thanked everyone for coming tonight and for Robin joining Council. Mary and Brad will be missed and he wished everyone happy holidays. F.Dry-1 Thanked Council for the opportunity to serve the Borough. G. Mayor - Welcomed Robin and thanked everyone who applied for the role. Mary and Brad will be missed and she thanked Council for hiring of two new police offiçers. She also thanked the Public Works Department for their recent H. Deardorff - Thanked Steve and Dave for all their dedication and years of service to the Borough. He congratulated Robin and wished Brad and Mary well.  Public Works Department for all their hard work.  attending.  Company, Police for all their efforts.  efforts clearing the snow  He also congratulated the two new officers who were hired.    9. Action on the Bills to be Paid:  Amotion was made by McDonald, seconded by Matio to pay the bills. Armbruster asked about details involving several payments on the Borough's  credit card. The motion passed unanimously.  10. Adjourn:  A motion was made by Dry, seconded by Matio to adjourn at 9:05PM. The  motion passed unanimously.