Newburg Borough Council Meeting Minutes February 5, 2024  February 5, 20241 6:30 PMI Newburg Borough Office, 105 West Main St., Newburg PA 17240  Member Name Dave Logan Amber Metcalfe Monica Logan Francis Moore Holly Straley Barry Starliper Katherine Baker James (Ed) Chamberlin Mike Mcintyre  Title Mayor Borough President Borough Vice President Borough Council Borough Council Borough Council LEMC Visitor- CCI Landfill  Borough Office Manager/Secretary  Call to order- President A. Metcalfe called meeting to order at 6:30 PM.  Visitors- M. McIntyre gave an update on Cumberland County Landfill. Stated new "Cell" is finished. Doing some upgrades. Would like new supervisor Paul to meet with A. Metcalfe and anyone else from 1. Resolution 2024-06- Appointing J. Ed Chamberlin to LEMC for Newburg Borough- A. Metcalfe proposed to enact Resolution 2024-06; M. Logan first approved, F. Moore seconded. Ed gave an update on fire calls for the previous month (report attached). Went over upcoming sales: Soup and Hoagie on March 3nd; Meat Raffle 2/24; Amish Drive through Dinner 3/16 and another Meat Raffle 3/23, Spring Gun Raffle 5/25. Please get Easter Egg order in by 2/26. Easter Egg hunti is 3/30. Went over the Ed spoke on behalf of the Memorial Day Committee, they will be needing members. The current president will be stepping down. Also the filing cabinet which is Office property is still stored at the OOOF Lodge. D. Logan Minute Review from 1/16/24-M. Logan made a motion to approve the minutes with corrections; F.  Council who is available possibly next week. K. Baker to send dates of availability.  Ed Chamberlin- LEMC/NHFC  report from Fire Co. intake/expenditures (report attached).  will make plans to retrieve.  Moore seconded; alli in favor. Treasurer's Report  1. Resolution 2024-07- Appointment of SEK for Auditing- THIS DID NOT PASS. Read SEK email in regards to being Newburg Borough Auditor. Council will be looking for another residential Auditor. Council has questions in regards to the treasurer's report under 405.20-Supplies. Unsure which supplies, office supplies? Will look into with SEK. Keep on agenda. Council would like to make a spreadsheet of all purchases for the month to keep track of expenditures for Maintenance as well as the office. Also provide updated credit card statements. A. Metcalfe proposed a motion to approve the treasurer's report and pay bills; M. Logan first approved, H. Straley seconded. M. Logan stated she would like to audit the receipts. K. Baker discussed not being able to work in almost two weeks, and SEK reporting she would need to speak with the Council before taking Vacation Time for Sick Time. At this time, Council declined approving the use of Vacation Time for Sick Time. A. Metcalfe/M. Logan discussed getting an Office Policy Manual and will be working on, as well as getting K. Baker's daily duties and  structuring her day. Mayor's Report  1. Maintenance Duties Update- Maintenance will be getting the Christmas Decor including stray wreath down, as well as picking up filing cabinet from OOOF Lodge. No word from State Police in regards to monitoring our Borough for speeding. Did report the police have been very active  around us.    President's Report- A. Metcalfe reported on three different grants coming out, DCNR, Dept of Health, and PA Broadband Authority. F. Moore added he would like a bike lane; parking on one side, parking signs/safety etc. M. Logan stated would like toi fix crosswalks and sidewalks, as well as mentioning connectivity to park with direct access. A. Metcalfe spoke about the plow having 'feet' to protect the road, and they are within the Maintenance budget, would like to purchase for plowing. A. Metcalfe mentioned would like to send a follow up email to Keller Engineers in regards to the bidding process. K. 1. Little Pantry Stock-Purchases- M. Logan requested $200 to order supplies for the Little Pantry. Council discussed other alternatives. Will need to address with Solicitor to make sure we can purchase. Council discussed advertising the Little Pantry on Facebook, website etc. K. Baker will handle. "Give what you can, take what you need". Also Council will reach out to the church 2. PSAB Plus Account Renewal- M. Logan advised we will need a refund for fees for classes, and made a motion to renew the PSAB Plus membership for $450; F. Moore seconded; all in favor. 3. PSAB Upcoming dlassesy.conferences- Some of the classes were overcharged. K. Baker will look into and make sure a refund is processed. Council discussed upcoming PSAB Classes. 4. Dog barking complaint update- M. Logan states the resident in question with the barking dog stated his dog rarely barks. Council disagrees, would like to create a video of proof the next time M. Logan also discussed being aware to K. Baker not having a resolution to make her the Office 1. Nobody's Cats- Resident is in talks with K. Baker on starting this program. K. Baker will keep 3. Callan Land Use Permit- K. Baker brought to Council the Land Use Permit. Council asked how the permit system works, no voting necessary, approve the Land Use Permit and it gets forwarded to the Commonwealth Code Inspection Agency. A. Metcalfe would like spreadsheet access for the Land Use permits. A. Metcalfe inquired about not having direct google access as she once had. M. Logan and A. Metcalfe asked K. Baker to check into Google to get them 4. School Crossing Guards- email from M. Pykosh- went over. M. Logan would like to request to talk to the School District and put in email. F. Moore discussed the Shippensburg School District. M. Logan asked council to approve a motion to send email on behalf of Council, B. 5. M. Pykosh Meeting Update- K. Baker went over M. Pykosh schedule and how he will possibly phone in or skip certain meetings. Council is aware and approves as he is looking to fill the 6. Snow Emergency Ord 2022-01- Our solicitor is looking into this Ordinance and will be in 7. Spencer Walnut Alley Agreement- K. Baker advised sent this to our Solicitor. 8. Penelec Electric- Supplier update; Unmetered Lights- K. Baker advised of unsubscribing to American Power and Gas Energy Supplier and discussed it with the representative she spoke 10. Mailbox Resolution-Council discussed changing mailboxes, perhaps making Ordinance. Keep 11. Computer desk/wire arrangemen-Filtons. K. Baker asked about getting Hiltons int to disentangle wires behind the computer and in front of the deposit machine. Council would like  Baker to send follow up email. Vice President's Report  in regards to filling.  it happens.  Manager, as well as going over her duties. See under Treasurer's Report.  Secretary's Report updating.  2. RTK requests-none at this time.  access to all office documents.  Starliper first approved, F. Moore seconded.  previous solicitor position.  contact.  with. Will fill out unmetered lights form and sent back.  9. Misc Reports- K. Baker covered Net Dist Report, no further action necessary.  on agenda.    an estimate of cost first. K. Baker will inquire. A. Metcalfe advised there was once a proposal of 12. Mayor reduction in pay- Keep on- Isi it Resolution or Ordinance?- Solicitor is looking into. 13. PennDOT Impairment Signs Update- K. Baker was advised by council 2 adults 2 children have hearing loss and addresses. K. Baker will forward information retrieved to PennDOT and give 14. Chimney Update- Chimney was properly lined and capped today. Will be getting a bill for 15. Memos sent to Rothman/Response- F. Moore and B. Starliper asked for Memos to be emailed 16. Keller Engineer Appointment- K. Baker went over the Keller Engineer appointment for 2024 and 17.Computer Use Policy- Council was handed PSABS copies of the Computer Use Policy as well 18. Shippensburg Business Summit April 10, 2024- Council uninterested. Also K. Baker proposed Municipal Consulting in Mechanicsburg (for fee) and Lowe's Hometown Grant. Council 19. Newsletter soon?- Council discussed when the next Newsletter should be, and decided at the end of March. "Spring Newsletter", and perhaps can include current project updates. Would like Dumpsters/Parking Update- M. Logan will be reaching out to one of Newburg's Landlords in 2. Little Library- F. Moore to perform updates such as staining once weather turns warmer.  a "box" to hold all the wires. Will keep on agenda.  updates. service. to them. signed.  as Credit Card Policy, to initial and return to K. Baker.  uninterested.  by the next meeting to possibly draft.  Citizen Concerns 1.  efforts to discuss illegal dumping int their dumpsters.  New Business Unfinished Business 1.  LSA. Application Update- Keep on agenda. Nothing new to report.  Roundtable- K. Baker discussed NIMS classes. K. Baker also asked for Friday 2/16/24 off for personal reasons. M. Logan discussed how it is very important to keep the office open on scheduled days, and there has been a lot of closures lately. M. Logan discussed how angry she was as a resident when going to the office and finding it closed. H. Straley asked if she could siti in the office and field residential calls/visits; Council discussed and decided that is negative as H. Straley is fairly new. M. Logan also discussed not flip flopping Tuesdays and Thursday to make up work. As previously discussed A. Metcalfe and M. Logan will be providing more structure to K. Baker's work days. Council advised K. Baker to make sure the meeting agenda is complete by Wednesday February 14th. Council also advised K. Baker to post Office Closures on website and facebook. A. Metcalfe is fine with closing the office Friday February 16, proposed a motion to do so; M. Logan seconded; all approved. M. Logan discussed the glider in the park needing updating; will ask Maintenance to acquire prices. Adjournment: A. Metcalfe made a motion to adjourn the meeting at 9:07pm, M. Logan first approved,  B. Starliper advised getting his podcast up and running soon.  F.M Moore seconded.  Reminder Next Meeting: TUESDAY Feb 20, 2024