Newburg Borough Council Meeting Minutes April 15, 2024 April 15, 20241 6:30 PMI Newburg Borough Office, 105 West Main St., Newburg PA 17240  Member Name Dave Logan Amber Metcalfe Monica Logan Francis Moore Holly Straley Barry Starliper Katherine Baker  Title Mayor Borough President Borough Vice President Borough Council Borough Council Borough Council  Visitors  Borough Office Manager/Secretary  Kristi Horn (sub) (Over phone) Borough Treasurer  Call to order- Council President Amber Metcalfe called Newburg Borough Council meeting to order at 6:30pm. Ed Chamberlin- LEMC/NHFC- Not present at this meeting. M. Logan discussed items for the Memorial Day 2. Memorial Day Committee Updates- M. Logan stated the next meeting is on 4/24 at 6pm; The committee is looking for more antique cars for the parade. F. Moore will reach out to his contacts to try to gather more antique vehicles for parade. F. Moore added we will have the Tip Top Roofing truck to Minute Review from 4.1.24- A. Metcalfe entertained a motion to approve Meeting Minutes with corrections; M. Treasurer's Report- Council discussed financial report. K. Horn advised we did receive landfill check however the timing was off fori it to be placed on report. It will be on next report. M. Logan and A. Metcalfe discussed email from B. Aleshire, ARPA reporting needs to be completed by end of April. K. Baker will request meeting to speak with B. Aleshire in regards to. ARPA reporting. A. Metcalfe first proposed motion to approve Treasurer's 1. Maintenance Calendar- D. Logan discussed update on timeclock. Discussed maintenance projects such as applying mulch, pressure washing office and grounds. Will order large whiteboard to keep track  Visitors-n none at this time. Committee Update.  1. Newburg Hopewell Fire Dept Report- Not at this time.  take us in the Memorial day Parade.  Logan first approved, B. Starliper seconded, all approved.  Report and pay bills; F. Moore first approved, B. Starliper seconded.  Mayor's Report  of maintenance projects. PT Maintenance employee has not been hired yet. 2. Time Clock Update- See above. Will begin using as soon as it is set up. difficulties during bulky day and would like to speak with M. McIntyre in regards to.  President's Report- A. Metcalfe discussed the landfill contract has unlimited trash pickup; also spoke about 1. Personnel Policies and Procedures Manual- Council is reviewing and will give updates to solicitor once 1. Pavers/Area by Shed Clean up- M. Logan advised of pavers sitting by our shed, Council discussed selling or first come first serve giving away. F. Moore suggested offering $2 per paver, M. Logan suggested asked for canned food item or items to use for little pantry per paver. Nothing has been 2. Rug Cleaning Update- M. Logan found the rug cleaners charge only $5 per rug. Nothing has been 3. M. Logan discussed printer options that will work with hp ink subscription as our current printer is not able to be on ink subscription. Found a printer for $350, $88 extended warranty. M. Logan made a motion to purchase new printer HP Officejet Pro 915e; not to exceed $350 (3 mo instant ink comes with  finished with review. Vice President's Report  decided as of yet. decided as of yet for rugs.    and we are tax exempt) 1 year warranty is included (no extended warranty). H. Straley first approved, 4. Square flower barrels- M. Logan is disappointed with choices of flower planters available. Is still looking 5. Flowers for square, park and memorial. Ferns for office.- M. Logan would like to make a motion to acquire the flowers/ferns for square, park, and memorial along with automatic waterers for the barrels, not to exceed $800 and to use the purchases for ARPA reporting.. A. Metcalfe first approved, H. Straley 6. Engineer Response- Council discussed the responses from Keller Engineering, and would like K. Baker to email them again for specific information in regards to projects for Newburg. A. Metcalfe advised we 7. Xmas tree on Porch- Council discussed placement. M. Logan entertained a motion to place pine tree from porch on our side lot beside the office, H. Straley first approved, A. Metcalfe seconded, all 1. RTK Requests-K. Baker discussed the RTK requests she forwarded to SEK as well as tax collector. 3. Rental Properties Update- K. Baker discussed receiving the last information from the one rental 4. Hilton's updated Quote $1235.00- Council discussed getting Hilton's to organize wires and computer equipment. A. Metcalfe entertained a motion to purchase cycling battery, install network rack and organizing cabling not to exceed $1235 (from quote) M. Logan first approved, F. Moore seconded. 5. Port-o-Potty Rental- K. Baker informed council pricing has increased to $160, do they still want port-o-potty for park? A. Metcalfe entertained a motion to order the port-o-potty for park as done in past 6. Little Pantry Concerns- M. Logan discussed persons breaking things in the pantry and leaving trash behind, or emptying out pantry every Friday. K. Baker advised she reached out to local churches to see 7. Newsletter Production Quarterly- K. Baker advised for newsletter, postage, printings, mailing total cost does not exceed $250. A. Metcalfe entertained a motion to allow for Newsletter Production supplies per 8. LTAP 6mo Survey- K. Baker gave to council to fill out. Will submit answers when completed. 9. DEP Letter to Cumberland County- K. Baker discussed email from DEP in regards to food processing 10. GAT Project Mango-K. Baker went over email for the economic development in Cumberland County. Council advised we do not have qualifications GAT email is requesting. Nothing further to report at this 11. Bucket Truck Update- to fix the gas gauge issue would be $1400 quote from Cooks Auto Repair; A. Metcalfe first entertained a motion to get truck fixed not to exceed $1400; M. Logan first approved, H. 1. Dumpsters/Parking Update- M. Logan contacted landlords of the rental property where the dumpster 2. Penelec Street Lamp- K. Baker advised lamp on W Main St/S Water St is out, and has contacted 3. Tree at Park- K. Baker advised it was al large branch that had fallen onto our park equipment but was 4. Work being done at development- K. Baker was made aware of construction vehicles at the Rhine Development moving a lot of soil. Contacted Commonwealth Code who reviewed the scope of work and reported nothing to be concerned about, it appeared they were adding soil to their yard.  B. Starliper seconded. into and getting ideas.  seconded, all in favor.  need to vote on the projects to approve. Keep on agenda.  approved. Secretary's Report  2. PSAB Sign-Council discussed where to hang, possibly near restroom. property whose application was still outstanding. Keep on agenda.  years; M. Logan first approved, F. Moore seconded. about gathering donations for it. Will keep it monitored.  quarter not to exceed $250; M. Logan first approved, F. Moore seconded.  residual management. Nothing further at this time.  time.  Straley seconded; all in favor. Keep on agenda.  Citizen Concerns  has not been emptied. The dumpster was emptied a few days later.  Penelec. Keep on agenda. not SO heavy to do any damage.    New Business- None at this time. Unfinished Business  1. LSA Application Update-nothing new to report.  2. N. Spencer Maintenance Contract- Pykosh- is not present at this meeting. 3. Ordinance for Mailboxes- Pykosh- is not present at this meeting. 4. ARPA Fundsldeadline- Keep on agenda, see above under Treasurer's Report.  5. PennDOT MPH Update- Council would like to put more pressure on both PennDOT as well as MPH Signs. Updates from them have been particularly sparse. K. Baker will draft email and send to B. 6. PennDOT Sign Update- PennDOT has approved placement of impairment signs as well as sent instructions on how to place signs. K. Baker will provide council with estimates of signs at next meeting. 1. Munilink 4.17.24 Virtual Conterencerworkshop- No cost. Council discussed. K. Baker will be attending. 2. Upcoming Webinar:Trucks on local Roads 4/24/2024 12pm-1pm Free for PSAB Plus members 3. Upcoming Online Learning: The Ethics Act for Elected and Appointed Officials 5/7/2024 530pm-730pm 5. A. Metcalfe Training Classes- A. Metcalfe would like to take the PMPEII classes to complete being a certified borough official training. Each class is $25; M. Logan entertain motion to approve A. Metcalfe tot take the remaining PMPEII classes needed to fulfill the CBO Training; H. Straley first approved, B. Roundtable- B. Starliper reported the NHJA Loan is now settled and they will no longer be making payments or owe funds to Hopewell. Also, NHJA will be looking for secretary to handle the sewer payments as the current secretary will be stepping down in a couple months. Pay is $1500 per quarter. M. Logan is genuinely interested and would LOVE to sit on the NHJA board. B. Starliper will pass this information on the NHJA. Adjournment- A. Metcalfe entertained a motion to adjourn meeting at 8:08pm; M. Logan first approved, F.  Starliper to approved. Keep on agenda.  Training and Conferences  $12.50 for PSAB Plus Members(aiready approved)  4. NIMS Training-Keep on agenda.  Starliper seconded.  Moore seconded, all approved.  Upcoming Meetings:  May 6, 2024 May 21,2 2024