Newburg Borough Council Meeting Minutes May 20, 2024 May 20, 20241 6:30 PMI Newburg Borough Office, 105 West Main St., Newburg PA 17240  Member Name Dave Logan Amber Metcalfe Monica Logan Francis Moore Holly Straley Barry Starliper Katherine Baker Kristi Horn (PHONE)  Title Mayor Borough President Borough Vice President Borough Council Borough Council Borough Council Borough Office Manager/Secretary Borough Treasurer  Visitors  Call to order - 630pm- Newburg Council President A. Metcalfe called meeting to order.  Visitors-  Ed Chamberlin- LEMC/NHFC- N/A (absent) 1. Memorial Day Event/Parade Report Update- N/A Logan first approved, H. Straley seconded; all approved.  Minute Review from 5.6.24- A. Metcalfe entertained a motion to approve meeting minutes from 5.6.24; M. Treasurer's Report- K. Horn (over phone) went over the Treasurer's Report. A. Metcalfe made a motion to approve Treasurer's Report and pay bills; M. Logan first approved, F. Moore seconded. M. Logan requested some time with K. Horn to speak altogether over phone sometime this week with the new Auditor, to go over the 2023 Newburg Audit. Council discussed how much Liquid Fuels Funds we get approximately every year, a little over $9k. ARPA funds balance will be on the next reports. K. Baker reports on Edmil Fuels which is now Mayor D. Logan gave an update in regards to the Memorial day celebration thanking and complementing the parade. M. Logan has ideas for the next Memorial Day Events, will plan and meet with the Memorial Day 1. Employee Update- J. Hawkins gave a quote- $600 for mulch- Tri-axle full- if we need it; Council discussed not needing it at this time. Hired new part time maintenance Roger Smith. Will be meeting to discuss expectations and upcoming projects such as the bus shelter getting stained etc. 2. Gazebo Bee Treatment- nothing applied as of yet. There is currently no water at the square available for Newburg Borough use; will discuss possibly with E. Chamberlin. Council is to report to the Mayor for needs of the Borough and Mayor will supply when those projects will be completed. 1. Keller Engineering Update- A. Metcalfe read an email received from 5.14.24 requiring 3 bids for our projects. Council discussed payment out of liquid fuels and ARPA funds for projects on Curtis Avenue. K. Fersch stopped at the office for the 2nd Street sidewalk issue. Council discussed RFP, when in the past Newburg Council has put together RFPS when unhappy with representation. An RFP would get advertised. Council discussed being at PSAB Conference with other Engineers available to speak with. Council discussed feeling forgotten and not getting our adequate work for the cost of our current engineering firm. A. Metcalfe passed around two years worth of billing from Keller Engineering.B. Starliper asked if any written communication has been had with Keller Engineering. M. Logan will 1. VP authorization to approve timesheets- A. Metcalfe entertained a motion for the Vice President of Council to be approved to authorize timesheets for payroll; M. Logan first approved, H. Straley 2. Main St Road Damage- M. Logan stated off Main Street in Newburg there's a huge hunk of road missing. PennDOT will need to be contacted to fix. Council discussed speaking to Senator Rothman  Aube Energy. For tax collectors rate of fees will be 5% of what is collected.  Mayor's Report Committee.  President's Report  formulate an email to send to them.  Vice President's Report  seconded.    and Representative Gleim's offices to make them aware of the street issue. Council discussed other 1. RTK Requests- K. Baker reported receiving one Right-To-Know request and forwarding it to SEK, who 2. The Newburg Sign- Cast Iron sign going towards Roxbury split in two; the other half is still attached to the pole. There is a spelling error, where it says "Newburg Germany" it should be spelt "Newburgh". K. 4. Commonwealth Code update/lssues- K. Baker advised on reports she has shared with CC contact. CC contact phoned another resident who has no longer been a landlord and is not on Newburg Borough 5. Sending Deposit Machine Back - M. Logan advised Journey Bank to reimburse us the fee for sending the deposit machine back. K. Baker stated she phoned Journey Bank and they will be reimbursing 6. Aube Energy=Edmil Fuels- Edmil Fuels has changed to Aube Energy. No further discussion necessary. 7. Shippensburg EMS Request- Council discussed requests received via mail. No further action 8. CFBA Invitation- Council discussed requests received via mail. No further action necessary at this time. 9. Violations Update- K. Baker advised of going to the Magistrate office in Shippensburg and providing information for Code Enforcement Officers. Once information has been entered on their end, non-traffic violations can be turned in. K. Baker acknowledged erroneously giving a resident parking violation when no violation was happening, apologized for it and feels she made a mental error, for which will not  towns having al lobbyist to lobby for grants and items needed.  Secretary's Report  will provide information requested.  Baker will reach out to PennDOT to see if they handle replacement. 3. Tax Rate/Tax Collector- See under Treasurer's Report.  reporting.  Newburg when the receipt is forwarded. K. Baker to handle.  necessary at this time.  happen in the future. Citizen Concerns- None at this time New Business- No New Business at this time Unfinished Business  1. Penelec Light Outage Update (2)- Penelec has not fixed lighting reported. F. Moore stated the light by 3. Mailbox Ordinance- A. Metcalfe made a motion to have a public hearing in regards to Newburg Borough placing a Mailbox Ordinance in effect on July 1st; M. Logan first approved, B. Starliper seconded. This will now be advertised and the Solicitor's office will be in contact. 4. MPH Update- K. Baker discussed with the council the issues ongoing with MPH contact. Council advised they need returned. A. Metcalfe proposed a motion to contact Solicitor M. Pykosh and send him the information to start a refund for the MPH Industries Speed signs, F. Moore first approved, M. 5. PennDOT Update- Signs have been approved to order and approved for Liquid Fuels Purchase. 6. Little Library- Council discussed moving. M. Logan voiced concern over the doors not being able to be opened/closed properly. F. Moore stated will be diligent upon fixing and it will be ini full working order 1. Bridge Dedication Invitation May 30- From Representative B. Gleim. No further action necessary. 2. PSAB Conference 6.2-6.4.24- --Meeting June 3 has been rescheduled to. June 10, 2024. Roundtable- B. Starliper reported on NHJA billing practices and who handles. Will be getting confirmation in regards to possible open position on the NHJA board. Manager of DG lives in Hopewell Twnshp and has an interest in serving our community. F. Moore did speak with N. Spencer in regards to snow plowing. D. Logan has all the keys to the office, buildings, and vehicles now. M. Logan has ideas for the concrete slab "patio" on Adjournment- 8:12pm, A. Metcalfe made a motion to adjourn the meeting; M. Logan first approved, F. Moore  his residence is now working. 2. Audit- See under Treasurer's Report.  Logan seconded.  soon. Training and Conferences  3. PSAB Sunshine Act Series-May 21 &28  the Greens.  seconded, all approved.  Reminder Upcoming meetings: June10th, 2024; June 17th