Newburg Borough Council Meeting Meeting Minutes- Monday, May 6, 2024  May 6, 20241 6:30 PMI Newburg Borough Office, 105 West Main St., Newburg PA 17240  Member Name Dave Logan Amber Metcalfe Monica Logan Francis Moore Holly Straley Barry Starliper Katherine Baker Kristi Horn (sub) James (Ed) Chamberlin  Title Mayor Borough President Borough Vice President Borough Council Borough Council Borough Council  Visitors  Galen Burkholder- Lions Club Kevin Fersch- Keller Engineering  Ralph Crelin (Over Phone) Borough Solicitor  Borough Office Manager/Secretary Borough Treasurer LEMC  Call to order President of Newburg Borough Council A. Metcalfe called meeting to order at 6:31pm.  Visitors-  Galen Burkholder- from Shippensburg Lions Club- spoke about Joining and serving with the Lions Club in Shippensburg; discussed possibility of al Lions Club for NewDurg/Hopewel. Gave pamphlet with information such as website, contact information etc. Spoke how Lions Club sponsors persons to go to camp, gives open house tours, does club involvement beyond Shippensburg. B. Starliper added Lions Club does great work for close communities as well as beyond. A. Metcalfe asked about interest in this area, how to handle. Mr. Burkholder stated could be under the main club and be a 'branch club', having 12 members then you become Kevin Fersch- Keller Engineering- Update on Newburg's projects- Is working on getting us the Certificate of Insurance; spoke about each estimate given on paper. Porter's Projects are: SIGNDELINEATORS- $2200.00; PIPE REPLCMNT W: 2ND ST-$12540; SINK HOLE PIPE REPLCMNT $11525. Snoke's Projects are: OFFICE PARKING LOT-$7852 with $7000 materials; CURTIS AVE-$7057 with $6554 materials; WALNUT ALLEY-4658 with $5000 materials. Council advised would discuss and vote on later in the meeting. Mr. Fersch asked if we would be ready to move forward with the projects within a week or so; Council advised would need to vote on and K. Baker will send over signed contracts via email. Ed Chamberlin- Newburg Hopewell Fire Department- read over financial report; read over fire department  your own club.  call reportings.  1. Fire Dept Reporting- Meat raffles are completed until September. The banquet was well attended this year. If you are interested in Gun Cash Bash on May 25th get tickets $(10) they are selling out quickly. Would like to ask for donations of water bottles/Gatorade to be kept on 2. Memorial Day Committee- May 19th, church service 10:45 on greens; speaking is Lieutenant Colonel Richard Bonitz; 1:15 service at Church of God Cemetery W 21 gun salute; 2pm is the parade. D. Logan; F. Moore volunteered to help with the Parade lineup; 2:30 service on greens with another 21 gun salute. A. Metcalfe/M. Logan would like the dumpster on Main Street to be removed. F. Moore verified Tip Top Roofing will be bringing the truck for the parade. Has met quota for antique cars in the parade. The Memorial Day Committee would like to store some flags at the office- Council says of course no need to vote. Asked if we were doing the yard sale  the apparatus, K. Baker will post on Facebokwebalacommunt, board.  this year, Council discussed possibly the first weekend in. June.    Minute Review from 4.15.24- A. Metcalfe made a motion to approve Meeting Minutes from 4.15.24; M. Logan Treasurer's Report- A. Metcalfe entertained a motion to approve Treasurer's Report and pay the bills; M. 1. Interview for street commissioner- D. Logan discussed meeting with J. Hawkins (maintenance) and speaking about hiring Roger Smith for Part Time position. J. Hawkins had worked with Smith in the past and can vouch for him as reliable and trustworthy. M. Logan proposed a motion to hire Roger Smith as Part Time Maintenance "Street Commissioner" position at $18/hr and to dismiss M. Varner due to No Calls No Shows; H. Straley first approved, F. Moore seconded. D. Logan will handle and collect any keys/fobs from M. Varner. K. Baker will prepare new hire paperwork. D. Logan willl be meeting with them; Council advises all keys to ofice/vehicles need to be kept at the office. M. Logan advised to make better expectations for cleanliness, possibly ordering a boot scraper for mud etc. Council also stated the American flags need hung yet. Banners are hung and the bus station has been power 2. Bucket truck update- The Bucket truck is hesitating to start. After getting banners hung it may need to 3. Time clock update- Time clock is installed; M. Logan will be adjusting any missed punches and running the reports every two weeks. Concrete is being poured Thursday for the Memorial Slab. Hole is filled in. 1. Hotel for PSAB conference -A. Metcalfe would like to attend the PSAB conference and stay over in hotel. M. Logan made a motion to allow A. Metcalfe al hotel room reservation June 2-5 at $165/night not 2. ARPA Report- M. Logan and A. Metcalfe finished the ARPA reporting with Bonnie Aleshire at the end of April. Allocated in the ARPA fund was $35k approximately; per this report was obligated $11,331. We will be adding for projects, and from April 1st through December 31st we have to use remaining 3. Upcoming grant opportunities- A. Metcalfe discussed some upcoming grant opportunities including the Dept of Conservation and Natural Resources to possibly expand the office to become more handicap accessible. Council discussed the front of the office side 'wall' that is starting to fall apart could benefit from such a grant. A. Metcalfe also stated the Port-O-Potty by the park is in need of a deep cleaning, as well as the border of the playground the metal pegs are starting to pop up out oft the mulch. Council also discussed seeing carpenter bees burrowing into the wood at the bus shelter. F. Moore advised to 1. Training trucks on local roads update- M. Logan discussed taking the class and informative key points. Will be sending out a document for Council to look over. Specific regulations state you can only install PennDOT approved signs, or could possibly lose Liquid Fuels. There is a Motor Carrier Enforcement 2. Candy for Parade $200- M. Logan made a motion to purchase candy to hand out at the parade not to 3. Planters update- M. Logan received the self watering containers for the barrels at the Greens and will install soon; the hanging planters have been dropped off to be filled with fresh flowers; and will be going  first approved, H. Straley seconded. Logan first approved, F. Moore seconded. Mayor's Report- Dave Logan  washed.  be repaired again. Street sweeping is set for May 16/17th, weather permitting.  Tree on the porch will be planted in the next few days.  President's Report- A. Metcalfe  to exceed $549.45 for 3 night stay; H. Strayer seconded vote; all in favor.  balance or we forfeit back.  stain the bus shelter to keep bees away.  Vice President's Report- M. Logan  Division we need to contact them.  exceed $200; A. Metcalfe first approved, B. Starliper seconded, all approved.  to pick out plants to be planted at the Memorial in a few days.  Secretary's Report- K. Baker 1. RTK requests-none  2. Tax Collector Update-K. Baker discussed S. Barmont delivered the first set of checks for the taxes.    3. Journey bank issues- Council made aware the deposit machine wasn't working, and Journey Bank 4. Park Corner- "Bonnies Garden"- $200- Council agreed to discuss this at another time. 5. Zoning Hearing Board Solicitor- K. Baker received Statement of Flnancial Interests from an Attorney Weigle & Associates. This firm is the Zoning Hearing Board solicitors. No further action is necessary at  ordered a new machine. It will be installed this week.  this time. Citizen Concerns  1. Dumpsters/Parking: Update- No issues have been reported for the dumpsters at the rental properties. 4. Trash truck turn around-K. Baker reached out to Southampton for this issue; they stated they would 1. 2023. Audit- K. Baker has yet to receive communication from the new Auditor G. Rife. M. Logan stated 1. Memorial Day Parade- Tip Top roofing is set to bring a truck for us for the parade; Council Banners have already been ordered; M. Logan will be putting up the buntings along the gazebo. 3. Contracts for road work-C Council discussed contracts; money left in our ARPA $23k and needs to be allocated by the end of this year. M. Logan computed costs total $46922; and can be split between Porters- On quote contract sinkhole pipe replacement $11525 coming from Liquid Fuels account A. Metcalfe made a motion to approve, M. Logan first approved, F. Moore seconded, all approved. Porters- On quote contract pipe replacement $12540 coming from Liquid Fuels account A. Metcalfe made a motion to approve, M. Logan first approved, F. Moore seconded, all approved. Snokes- On quote contract paving of Borough Office Parking Lot $7852, with materials not exceeding $7000 from Costars coming from ARPA Funds A. Metcalfe made a motion to approve, M. Logan first Snokes- On quote contract for paving Curtis Ave cul-de-sac $7057, with materials not exceeding $7000 from Costars coming from Liquid Fuels account A. Metcalfe made a motion to approve, B. Starliper first Snokes- On quote contract to pave Walnut Alley $4658 with materials not exceeding $5000 coming from Liquid Fuels account A. Metcalfe made a motion to approve; F. Moore first approved, H. Straley 4. Mailbox Ordinance- Council would like to take the next steps to approve this and advertise; A. Metcalfe make a motion to have our solicitor advertise the Mailbox Ordinance and Set Up a Public Hearing, M. 5. Rental Properties Update- K. Baker finally succeeded in reaching all rentals and received all fees. 6. PennDOT/MPH Update- Still in process. Council would like K. Baker to reach out to parties involved to 7. PennDOT Impairment Signs (4)-$229.20 total cost; A. Metcalfe made a motion to purchase the impairment signs not to exceed $229.20 taken from ARPA funds; H. Straley first approved, B. Starliper 8. Penelec Street Lamp- At WI Main is still not working. F. Moore advised the lamp directly at his residence  2. Mud/Water hole behind Memorial- see Mayor's Report  3. Truck 4.20.24- Report to Motor Carrier Enforcement- see V. President's Report. approach and seek a different alternative. Will keep in touch ifit happens again.  New Business  will reach out to the new Auditor to get the 2023. Audit completed.  Unfinished Business  2. LSA Application Update- no update at this time; keep on agenda.  Liquid Fuels and ARPA Funds.  approved, B. Starliper seconded, all approved.  approved, H. Straley seconded. seconded, all approved.  Logan first approved; F. Moore seconded; all approved. possibly get the ball rolling or return the products.  seconded, all approved.  isn not currently working either. K. Baker will report to Penelec.    Training and Conferences  1. LTAP/PennDOT Municipal Outreach 5/14-noti interested at this time.  2. EPAI Mid-Atlantic Virtual Summit Thursday 5/16/24 10am-4pm- not interested at this time. 3. NIMS Training- Will be completed by the next meeting by all of the council members. Roundtable- B. Starliper discussed hiring J. Hawkins to paint the line for his driveway himself and will pay for paint supplies etc. B. Starliper also discussed the 2nd NHJA Meeting coming up the following Thursday. NHJA Could possibly need another billing manager effective in July. Nothing can be done until the current billing manager gives us al letter of resignation, at which point we will have to accept, advertise, then appoint at the Adjournment- A. Metcalfe entertained a motion to adjourn meeting at 8:53pm; M. Logan first approved, F.  following meetings. Moore seconded, all approved.  Upcoming Meetings: May2 20, 2024 &. June 3, 2024