ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA February 13, 2018 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. Invocation by Reverend C.J. Smith, Pastor of Mt. Olive Baptist Church.  3. Amendments and Changes to Agenda.  4. Consent Agenda:  A. Disposition of Minutes of the January 9, 2018 Regular Meeting.  B. Tax Collector's Report. (See Pages 4-6)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of. January 31, 2018. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  C. Approve Tax Collector's request to advertise Tax Liens for the 2017 tax year in accordance with N.C.G.S. 105-369 (see Page 7)  D. Minutes of various boards. (included separately)  5. Business by Planning Board.  A. Set Public Hearing. (None) B. Hold Public Hearing. (None)  C. Minutes from Various Boards (included separately)  Consideration of Proposed Property Donation approximately 1.4 acres located adjacent to and behind 503 Love Lane.  (See page 8i Map Insert)  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 . Fax (910)997.6617 www.gorockingham.com    2  2  8 2  m a a  3  3 B a 0  H    UNCOLLECTED TAXES  YEAR 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007  AMOUNT 187,549.22 25,866.97 18,009.01 15,633.98 15,630.01 11,865.71 11,010.56 9,269.63 8,209.70 7,252.07 4,389.32  Jan-18  187,549.22 127,136.96 314,686.18  Total Current Yéar Total Past Years Total All Years  5    9 6  6    To: From: Date: Re:  Mayor & Rockingham City Council Members Shannon Pankey, Tax Collector February 2, 2018  Request to Advertise Tax Liens  The Tax Collector for the City of Rockingham requests approval of the Council to advertise Tax Liens for the 2016 tax year in accordance with  NCG.S. 105-369.  Slanoukay  7    John R. Massey, Jr. AICPF Planning Director  ROCKINGHAM A CITY LOOKING FORWARD  NG  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John R. Massey, Jr., Assistant City Manager  Date: February 6, 2018  Re: Consideration of Property Donation - Adjacent to and Behind 503 Love Lane  The family oft the late Dr. John Langley has offered to donate approximately 1.4 acres of property located adjacent to and behind 503 Love Lane to the City for incorporation into the City's Hitchcock Creek Greenway property. A map is included in the agenda packet that illustrates the location of the subject Attorney Sharpe has already verified the property has a clear title. City staff recommends the City  property in relationship to other City-owned properties comprising the greenway site.  Council accept the property donation.  8  514 Rockingham Road, Rockingham, NC 28379 Phone (910). 895 9088 Fax 970.9976617-wwwgerectingham.com    Dr. Langley Property Adjacent to and behind 503 Love Lane Consideration of Property Donation  Scale: 1"=100'  -Dr. Langley Property IIIII Hitchcock Creek Property! Lines 2017 Street Names Address Data  ROCKINGHAM A C CITY LOOKING FORWARD  CiypownedProperty,  City-owned Property  CiyownedRroperty  GiyownedPiopary  Tonsl CIe  City-owned Property  501  City-owned Property  429*    ROCKINGHAM A CITY LOOKING FORWARD  OR  Budget Ordinance Amendments Fiscal Year 2017-18 POWELL BILL AMENDMENTS 10-343-2000 Powell Bill Allocation 10-399-2010 Powell Bill Fund Balance 10-570-3450 Powell Bill Cont. Services  Increase Increase Increase  163.91 109,863.45 110,027.36  Adopted this the  day of February, 2017.  Signed:  M. Steven Morris Mayor  Attest:  Sabrina Y. McDonald, CMC, City Clerk  9  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax: (910) 997 6617 www.gorockingham.com    Cascades Tissue Group, adivislon ofc Cascades Canadal ULC 77, Marie-Victorin Blvd. Candlac (Quebec) Canada. J5R1 1C2 Tolephone: 450-444-6400 Fax: 450-444-6477  January 16, 2018  BY EMAIL AND REGISTERED MAIL Mr. Monty R. Crump, City Manager City Of Rockingham 514 Rockingham Rd. Rockingham, NC: 28379  SUBJECT: MIDWAY DAMI REMOVAL PROJECT  Dear Mr. Crump,  Cascades Tissue Group- Rockingham, a division of Cascades Holding US Inc., owns a tissue paper production facility located at 805 Midway Road in Rockingham, North Carolina A dam commonly known as Midway Dam is located on Hitchcock Creek immediately adjacent to our Cascades/ Rockingham facility. The referenced dam is own by Cascades We understand that, the City of Rockingham would like to remove the Midway Dam for the restoration of Hitchcock Creek to natural flow conditions. Considering the above, Cascades has no objection to such City project. Itshalll ber noted that such City project will need to be governed and be subject (in due time) to terms and conditions usually applicable to such project including but not limited to the one described in the Memo of Agreement attached. This Memo of Agreement is currently attached to the present letter for information purpose only. Further discussion and agreement regarding such terms and conditions would be conducted if and after the City project receives the required  ("Cascades").  and is no longer used for operations of that facility.  financing and authorisation from relevant governmental authorities.  Sincerely, L2  VicePresident, Legal Affairs Cascades' Tissue Group  PAPER CASCADES.COM 10    ROCKINGHAM A CITY LOOKING FORWARD Memo of Agreement  Removal of Midway Dam Rockingham, North Carolina  Cascades Tissue Group Rockingham a division of Cascades Holding US Inc. ("Cascades") owns Midway Dam (the "Dam") which is immediately adjacent toi its Rockingham facility an located on Hitchcock Creek (the "Creek"). The City of Rockingham (the "City") would like to enter into a Memo of Agreement (the' Agreement") with Cascades to remove thel Dam fort the public purpose of restoring Hitchcock Creek to natural flow conditions whereby enhancing aquatic habitat, restoration riparian buffers, restoration of traditional fish passages, etc. Considering the above, Cascades has no objection to such City project. It shall be noted that such City project will need to be governed and be subject (in due time) to terms and conditions usually applicable to such 1. The City shall raise all funds necessary to pay all and any cost of the Dam removal and 2. The City will abide by all applicable rules, laws and regulations related to dam removal and restoration creek and obtain all required permits and approvals fors such removal; 3. The Citys shall accept the Dami in its present environmental condition and physical condition on an "as is," "where is," and "with all faults and defects," basis regardless of how such faults and defects were caused or created by Cascades negligence, actions, omissions, or fault, or otherwise, and acknowledges that without this acceptance, this Agreement would not be made, and Cascades shall not be under any obligation whatsoever to undertake any improvement, repair, modification, alteration, investigation, remediation, or other work of 4. The Citywill be solely responsible for thel Dam removalandi restoration oft the Creek utilizing 5. The City acknowledges anda agrees that Cascades has no obligation1 towards the City andthe 6. Without prejudice to any rights and remedies of Cascades, the City undertake and agrees to protect, defend, indemnify and hold harmless Cascades, from and against:  project including but not limited to the following terms and conditions:  restoration of the Creek;  any kind with respect to the Dam and the restoration of the Creek; qualified, licensed, insured third parties and contractors; removal oft the Dam and restoration of the Creek;  a. all claim, cause of action, loss, litigation, suit, damages, thief, fines and expenses arising out of or in connection with the removal of the Dam and the restoration of the Creeki including and not limitedt to the environmental liabilities.; b. any negligent or wrongful act or omission committed by the City in performing any construction or works on the Dam or in the restoration of the Creek; any other claims arising directly ori indirectly out of the work done to remove  the Dam or restore the Creek;  7. The City shall have completed the removal of the Dam and restoration oft the Creek within  thet two (2)y years ofi the signature of the Agreement.  11  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 - Fax 910.9976617-wwmgerectingham.com    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  12    ROCKINGHAM A CITY LOOKING FORWARD  E  To: From: Date: Subject:  Monty Crump, City Manager  Dave Davis, Parks and Recreation Director  February 5, 2018 Activity Report  The following is an update on Parks and Recreation Activities.  Youth Basketball - All schedules are current and we should conclude this season the middle of March. Note: Our newest league for 5 and 6 yr. olds ("Little Ballers") has been well received with large crowds every Friday night. This has proven to be a nice introduction for children of this age and we're glad we took the opportunity to provide this addition to our basketball  program.  Youth Soccer- Registration deadline is Thursday, March 1st. Enrollment to date has been steady, and with the change in our registration process, final results should prove interesting. Youth Baseball/Softball - We will begin the registration process for these two programs on Hinson Lake - Reservations are consistent and will increase as we approach the warmer  Monday, February 19th.  months.  13  514 Rockingham Road, Rockingham, NC 28379 Phone (y10) 895 9088 Fax (910) 997 6617 wwmgerectingham.con    - ROCKINGIAM  FIRE CHIEF HAROLDISLER ADMIN.ASST. KRISTY PLAYER  4p FIRE DEPT.  January-18  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of January 2018.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 0 Cooking fire: Electrical:  47 1 15 1 0 1  In Town: Silent Alarms: Alarm Malf: Special fire: Rescue: Gas leak/spill: Smokelodor removal:  47 46 15 0 0 0 0  Outo of Town: Structure fire: Good Intent: Trash/outside fire: 5 Unauthorized burn: 2 Vehicle fire: Assist EMS:  0 1 6 0 1  Hours Spent on Calls: 21 hours 16 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $12,000.00 $12,000.00 $12,000.00  During the month of January full time members of the fire department averaged 171 training hours  per person; part-paid members averaged 4 hours per person for the month.  Public Life & Safety: -Installed 4 car seats  -2 station tours with 4 adults and 12 kids -All members completed our yearly bloodborne pathogen training -Participated in the Martin Luther King parade uptown  Respectfully Submitted, e - - Harold Isler Fire Chief  14  231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 1 910-997-4002    ROCKINCHAM A cmy LOOKINO FORWARD W.D. Kelly, ChiefofPolice To: Monty Crump From: W. D. Kelly Chief of Police Date: February 2, 2018 Ref: January Activity Report  Rockingham Police Department  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1229 47 137 81 117 26 92 14 2 106 142 44 5 39 133  Accidents eported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  The bouts of inclement weather we incurred in January were handled efficiently and professionally by our officers. Our policies and training for such incidents proved to  be useful and made our efforts successful.  PEBRUAPY  311 E. Franklin Street, Rockingham, N.C. 28379 Phone 151895-2468 Fax (910) 895-0899 nengorcknghomplcom