ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA December 13, 2022 6:30 p.m.  1. Opening of meeting by Mayor John P. Hutchinson.  2. Invocation by Pastor Lloyd Nivens. 3. Amendments and Changes to Agenda.  4. Consent Agenda:  A. Disposition of Minutes of the November 8, 2022 Regular Meeting.  B. Tax Collector's Report. (See Pages 4-8)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of November 30, 2022 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  C. Approval of Annual Certification of Firemen Roster (enclosed  separately)  5. Business by Planning Board. A. Set Public Hearings.  Request for Right-of-way Abandonment: Set public hearing for a request to abandon the 60-foot-wide unimproved right-of-way located between 509 and 517 Deweese Avenue. (See Pages 9-11  &N Map Insert)  B. Hold Public Hearings: (None)  C.  Minutes from Various Boards. (None)  9  514 Rockingham Road, Rockingham, NC 28379 - Phone (910) 895 9088 Fax (910) 997 6617  wwwgoroctingham.com  1    City Council Agenda December 13, 2022 Page 2  6. Consideration of Bid Award to Alliance Integrated Solutions NC, Inc. for the Hitchcock Creek Debris Removal Project in the amount of $220,000.  7. Presentation of the FY 2021-22 Audit by Ken Anderson, CPA of Anderson, Smith & Wike, PLLC. (enclosed separately)  8. Business by Visitors. 9. Business by City Clerk. 10. Business by City Manager. 12. Business by Mayor 13. Adjournment.  11. Items of discussion by City Council Members.  Oleny Chvislmas & Sappy Olen earl  2    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3    4    UNCOLLECTED TAXES  YEAR 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012  AMOUNT 1,816,520.88 23,946.21 10,169.51 6,736.89 5,664.32 4,885.99 4,662.06 4,967.89 5,176.58 7,027.35 5,233.78  Nov-22  1,816,520.88 78,470.58 1,894,991.46  Total Current Year Total Past Years Total All Years  5    8 8  8  O    8 o    10  cO 9  0 00 8  o o  o  0  80  5  a    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM A CITY LOOKING FORWARD  MEMORANDUM  To: Mayor John P. Hutchinson and City Council Members From: John R. Massey, Jr., Assistant City Manager  Date: December 6, 2022  Re: Hitchcock Creek Debris Removal Project - Bid Award  The City applied for and received a $250,000 grant from the NCI Department of Agriculture Streamflow Rehabilitation Program (StRAP) this past spring to be used for the removal of storm debris along Hitchcock Creek. The project scope is to remove storm debris along 6.5 miles of Hitchcock Creek between Steele Street and the Pee Dee River confluence. After advertising and distributing the bid package and project manual to interested bidders, the City received only one bidder = Alliance Alliance has considerable experience performing debris removal in aquatic environments and has specialized equipment to perform the required work. Letters of recommendation were provided by Alliance from previous and current clients and are on file with City staff. Alliance is actively working on The bid amount is less than the project budget and the bid process, even with only one bidder, complies with the requirements for informal bidding set forth in NCGS 143-131. Therefore, City staff recommends the City Council award the Hitchcock Creek Debris Removal Project to Alliance Integrated Solutions NC, Inc. with the bid amount of $220,000. This project will be fully funded by grant funds from the NC  Integrated Solutions NC, Inc. with al bid amount of $220,000.  other StRAP projects in southeastern NC.  Department of Agriculture on a reimbursement basis.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 wwwgerochingham.com  9    Staff Report to Planning and Zoning Board  Agenda Item: IV.A January 3, 2023 Issue:  Request for Right-of-way Abandonment: Ellyn Brannick has requested the abandonment of the 60-foot-  wide unimproved right-of-way located between 509 and 517 Deweese Avenue.  Background:  On November 28, 2022, Ellyn Brannick submitted a written request for the City Council to abandon the 60-foot-wide unimproved right-of-way located between 509 and 517 Deweese Avenue. Ms. Brannick owns the property and residence at 509 Deweese Avenue. The right-of-way is 60 feet in width and  approximately 130 feet in length. Staff Comments: agenda packet.  1. A map illustrating the location of the right-of-way requested for abandonment is included in the 2. The right-of-way is used as the driveway to the residence at 509 Deweese Avenue. The City has no 3. Ms. Brannick placed a storage building on the right-of-way without obtaining a building permit. The City Building Inspector issued a Notice of Code Violation and directed the owner to obtain a building permit. During the permitting process, it was determined the storage building is located on the right-of-way. To obtain a building permit for the storage building in its present location, the right-of- 4. Pursuant to NCGS 160A-299, the right-of-way will be divided equally between all adjoining property  water or sewer infrastructure located on the right-of-way.  way must be abandoned.  owners if abandoned by the City Council.  Staff Recommendation: of-way as requested.  City staff recommends the Board review the request and recommend the City Council abandon the right-  Planning Board Recommendation:  The Planning Board will review the request at their January 3, 2023 meeting and provide a  recommendation to the City Council prior to the public hearing.  10    Right-of-way Abandonment Between 509 and 517 Deweese Avenue  Scale: 1"=100'  ROCKINGHAM A CITY LOOKING FORWARD  : Proposed ROWA Abandonment Property Lines Street Names  Requested Abandonment (Pink)  SURGINORRD)    RESOLUTION OF INTENT  AI RESOLUTION DECLARING THE: INTENTION OF THE ROCKINGHAM CITY COUNCIL TO CONSIDER THE ABANDONMENT OF THE UNIMPROVED 60-FOOT-WIDE RIGHT-OF-WAY WHEREAS, the City Council of Rockingham has received a written request from an adjacent property owner to abandon the unimproved 60-foot-wide right-of-way located between 509 and 517 WHEREAS, the Planning and Zoning Board will review the request and provide a WHEREAS, North Carolina General Statue 160A-299 authorizes the City Council to close public WHEREAS, the Rockingham City Council considers it is advisable to conduct a public hearing for the purpose of giving consideration to abandon the unimproved 60-foot-wide right-of-way located  LOCATED BETWEEN 509 AND 517 DEWEESE AVENUE  Deweese Avenue; and  recommendation to the City Council prior to the public hearing; and  streets and alleys; and  between 509 and 517 Deweese Avenue.  THEREFORE, BE IT RESOLVED, by the Rockingham City Council that:  1.  A public hearing will be held at 6:30 p.m. on the 10th day of January, 2022, in the City Hall Council Chambers to consider a resolution abandoning the right-of-way described above; 2. The City Clerk is hereby directed to publish this Resolution of Intent once a week for four  consecutive weeks in the Richmond County Daily. Journal;  3. 4.  The City Clerk is further directed to transmit by registered or certified mail to each owner of property abutting upon that portion of said street a copy of this Resolution of Intent; and The City Clerk is further directed to cause adequate notices of this Resolution of Intent and the  scheduled public hearing to be posted as required by G.S. 160A-299.  ATTEST: Sabrina Y. McDonald, CMC City Clerk  Mayor John P. Hutchinson  11    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  12    Monty R. Crump City Manager  ROCKINGHAM A CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager  Dave Davis, Parks and Recreation Director  December 7, 2022 Activity Report  The following is an update of recent and current recreation activities.  Flag Football - Our first season of fall football concluded Monday, December 5thwith three championship games being played at Civitan Park. This program has exceeded all of our expectations and appears to be positioned for increased growth in the coming years. Youth Volleyball - Our ninth season came to a close on Friday, December 2nd. From number of participants to quality of playi it has been fun to watch and we look forward to what next Youth Basketball - Registration concluded Monday, November 28th, with approximately 190 children signed up to participate. Try-outs were held Saturday, December 3rd and practices  season may bring.  and league play will begin Monday, December 12th.  Park Maintenance - Although a great deal of our activities have moved inside our maintenance staff continues to perform variousrefurbishing and renovation work to Hinson  Lake, Browder, and Civitan Park.  On behalf of staff and myself we wish each of you a Merry Christmas and Happy New Year.  514 Rockingham Road, Rockingham, NC 28379 - Phone (915 895 9088 Fax (910) 997 6617 www.gorockingham.com  13    POLICR ROCKINGHAM RORIMICAROINA ACITYLOO RWARD  George C. Gillenwater  Chief of Police  To: Monty Crump From: G.C. Gillenwater Chief of Police Date: December 5, 2022 Ref: November Activity Report  On behalf of the Rockingham Police Department, Iam pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Public Service Calls - INCLUDES (Alarms, Escorts) Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1112 265 18 29 01 04 49 18 62 03 06 230  Accidents eported/Investyatet: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged  9 311 East Franklin Street, Rockingham NC: 28379 14 910-895-2468  wwwgonclnghamploom    FaV  FIRECHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  4p FIRE DEPT. November  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of November 2022.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 1 Smoke scare: Electrical:  59 1 22 5 1 0  Inl Town: Silent Alarms: Alarm Malf: Assist Police: Assist Ems: Cooking fire: Bomb Threat:  59 58 15 0 0 2 0  Out of Town: Structure fire: Good Intent: Trash/outside fire: 4 Unauthorized burn: 2 Vehicle fire: SpillLeak:  0 1 5 0 1  Hours Spent on Calls: 11 hours 18 minutes Total Property Exposed to Fire: Total Property Damaged by! Fire: Total Property Saved:  $63,500.00 $34,000.00 $29,500.00  During the month of November members of the fire department averaged 22 training hours per person; part-paid members averaged 4 hours per person for the month.  Respectfully: Submitted, Jawi Harold Isler Fire Chief  231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 I 910-997-4002  15