Minutes Spruce Pine" Town Council July 8, 20245:30PM  A meeting of the Town Council was held on July 8, 2024. Present were. Mayor Phillip Hise and Council Members Rocky Buchanan, Larry McKinney, Jackiel Rensink, and Wayne Peight. Staffi in attendance included Michael Wood, Kasey Cook, Travis Phillips, Darlene Butler and Brooke Peterson. Others attended, including Chad Donnahoo, Mayor Phillip Hise called the regular meeting to order at 5:30 PM. Rocky Buchanan gave the invocation. Wayne Larry McKinney moved to approve the agenda with the tabling ofs selecting ai new on-call engineer. Jackie Rensink Rocky Buchanan moved to approve the minutes of the. June 24, 2024 Town Council Meeting. Larry McKinney Jackie Rensink moved to approve the minutes oft the. June 24, 2024 Closed Session Meeting. Wayne Peight seconded Mayor Hise moved to enter into closed session, citing NCGS 143-318.110)0)-7 To consult with an attorney employed or retained by the public body in order toj preserve the attorney-client privilege. Kasey Cook, Michael Wood, Travis Phillips, Donnie Staton, Jeff Harding, and Gina Phillips departed thel board room. Council Member Larry McKinney moved to resume open session. No action was taken by the council during closed session. Kasey Cook, Michael Wood, Travis Phillips, Donnie Staton, Jeff Harding, and Gina Phillips returned to the * Ginal Phillips presented the Hilloween event coming up on October 26, 2024 from 21 PM to 10 PM on Locust Ave. This eventi is a total of 5 days all over Mitchell County. Gina is requesting the street closure of Locust Avenue,, just like last year. She noted the businesses downtown were very busy last year and she is hoping for the same economic impact this year. Gina also noted there is a very well-known band that will Larry McKinney moved to approve the application for providing water service at outside rates without annexation tol Brittany Buchanan at 440 West Mountain Road. Wayne Peight seconded thet motion, which Jackie Rensink made a motion to adopt Ordinance #24-1. Chapter 12- Abandoned, Nuisance, and. Junked Vehicles. Larry McKinney seconded the motion, which carried unanimously. Said Ordinance is Wayne Peight made a motion to adopt Ordinance #24-3. Chapter 13-1 Noise. Jackie Rensink seconded the motion, which carried unanimously. Said Ordinance is incorporated by reference and attached to these Larry McKinney made: al motion to adopt Ordinance #24-2. Chapter 14- - Nuisances. Rocky Buchanan seconded the motion, which carried unanimously. Said Ordinance isi incorporated by reference and  Donnie Staton, Jeff Harding, and Gina Phillips. CALLTOORDER Peight led the Pledge of Allegiance. APPROVALOF AGENDA seconded the motion, which carried unanimously. APROVALOFMINUIES seconded the motion, which carried unanimously. ther motion, which carried unanimously. CLOSED SESSION  RETURNTOOPEN: SESSION  board room. PUBLICCOMMENT  be playing this year and she willl be able to announce that on September 1,2024.  ACTIONAGENDA  carried unanimously.  incorporated by reference and attached to these minutes.  minutes.  attached to these minutes.    Larry McKinney made a motion to approve the Special Event Permit Application for Hilloween for Gina Phillips on October 26, 2024, pending insurance policy. Jackie Rensink seconded ther motion, which carried  unanimously. DEPARIMENTUPDATES Finance Water and Sewer  Finance Officer Crystal Young was noti in attendance. incorporated by reference and attached to these minutes.  Project Manager Donnie Staton with Veolia gave his report for thei month of June. Said report is Donnie: noted ther new McHone water pump has been delivered. and should be installed this week. He also noted that the Carter's Ridge new sewer pump should be here soon. report is incorporated by reference and attached to these minutes. He also noted that the new equipment trailer willl be here this week.  Public Works  Public Works Director Travis Phillips presented a Work Order Summary Report for his department. Said Travis noted the brush truck will be out of commission for a few weeks, due to needed repairs being The council, Travis Phillips, and Darlene Butler discussed employment opportunities between this department and Park and Rec. An employee willl be retiring this year; therefore, aj position will be available in Public Works. However, that employee is an asset to the department so aj part-time position is being proposed. The council has approved at full-time position between Public Works and Parks and Rec. for the  completed.  2024/2025 budget year.  Main Street  Main Street Director Spencer Bost was not in attendance. that the Main Street Board is meeting this week. by reference and attached to these minutes. parks. He stated an increase in shelter reservations too.  The council discussed holding a town wide yard sale like Bakersville for the upcoming Labor Day holiday weekend. The council also discussed speaking with town merchants about this event. Darlene Butler noted Parks and Rec Director Michael Wood presented his June report for Parks and Rec, which is incorporated Michael noted that all parks have been very busy and pool revenue has increased this year. He noted the park improvements and the new: slide at the pool have contributed to the amount of people utilizing the The grand opening for the new Riverbend Park is set for Monday-July: 29at2P PM. Refreshments will be Police Chief] Kasey Cook updated the Council on the police department for the month of June, presenting a log with at total of 420 calls logged through Mitchell County Communications. Said log isi incorporated by Chief Cook noted the department. has been short staffed, due to two detectives attending instructor He also noted that both detectives are searching for a vehicle for the new: 2024/2025 budget and willl be ChiefCook: stated that the parks are very busy this time of year and his officers will be present. Chief Cook and Darlene Butler willl be meeting with ai firm to review and update policies on Thursday this  Parks and Rec  served. Police Department  reference and attached to these minutes. traveling this week tol look at those.  certification classes. Both detectives passed and are now certified.  week.    MANAGER'S UPDATE  Town Manager Darlene Butler stated County Manager, Allen Cook is meeting with Duke Energy tomorrow Darlene discussed meeting with af firm updating the police policies and procedures this week. Shet noted that fireworks were, great and people in the area were ablet tos see: several shows on different days at different locations. Next year a park staffr member willl be present at Riverside Park to help direct people. Darlene described the groundhog issues that are occurring downtown. Shel has spoken with thel NC Wildlife Commission andl how to address thei issues. The council discussed there are ai few different: resolution options. Darlene willl be contacting an exterminator with as special trapping permit to assess the groundhog problems. The intersection at Summit Avenue isi in crucial need ofremoving the groundhogs due to Darlene explained the Yancey County Library letter regarding the intent to withdraw with effective date of June 30, 2025 and the potential impact on Bakersville, Spruce Pine, and Avery County libraries. Monday - July 151 from 10-121 thel EDC is sponsoring an event at the Small Business Center regarding the Darlene noticed an event on social media from Mitchell County Schools regarding aj public forum for selling oft the Deyton andl Harris buildings that will bel held on' Thursday - July 11 at6) PMi in the Harris Darlene spoke with) Pat] Dale regarding the property at the water shed and! he was stilli interested in giving that back to the town. She also discussed the easements to extend the walking path to and from Riverbend Park tol Riverside Park. The council discussed the liabilities involved with the property at the water shed Larry McKinney expressed he wanted to get estimates for someone to mow the riverbank at Riverside Park. He also had questions regarding the old bathrooms. The council discussed cleaning up the mulch and removing the fencing will be completed in house, but Miller Construction willl be removing the equipment.  at thel EDC Office at 1 PM.  infrastructure issues with the concrete drain.  The. July 22, 2024 the Town Council meeting willl be cancelled.  housing crisis. auditorium.  and easement possibilities. MAYOR/COUNCIL COMMENTS  ADJOURNMENT  With no further business, thei meeting was adjourned by motion ofLarry McKinney at 7:141 PM.  Brooke Peterson, Town CBucRituen  S4  Larry McKinney, Mayor Pro Tem 3  honilns ensis Jackie Renfink, Council Member    TOWN OF SPRUCE! PINE  ORDINANCE: #24-3  TOWN OF SPRUCE PINE JULY8, 2024 ORDINANCE #24-3  Resolution to Adopt Ordinance #24-3- Revisions to Chapter 13 of the Town of Spruce Pine Code Updating Noise Ordinance  NOW COMES the Town of Spruce Pine ("Town"), on this gth day ofJuly, at a duly called meeting ofits Council with a quorum established, and hereby considers this Resolution to Adopt Ordinance #24-3 - Revisions to Chapter 14 of the Town of Spruce Pine Code Updating Noise  Ordinance.  WHEREAS, on or about August 18, 1975, the Council adopted the Town of Spruce Pine WHEREAS, on or about August 10, 1981, the Council adopted an ordinance amended WHEREAS, the Council desires to update the Code to comprehensively update and WHEREAS, the proposed Ordinance #24-3, attached hereto as Exhibit A, was presented to the Council for first reading at its June 24, 2024 meeting and was published on the Town's  Code ("Code") and Chapter 13 -Nuisances and Sections 13-1 through 13-2 therein;  Section 13-2 (the 1981 Ordinance);  address noises; and  website thereafter allowing inspection by the public.  NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL the following:  1. repealed; 2. 3.  That the current Chapter 13 of the Code and the 1981 Ordinance are hereby That pursuant to Section 1-8(c) of the Code, Chapter 13 is hereby amended by That the new Chapter 13 shall be effective immediately, but enforcement thereof  adding the new Chapter 13 contained in Exhibit. A hereto; and  shall be implemented no earlier than twenty (20) days from the effective date to allow the public the opportunity to voluntarily comply with the new Chapter 13 and the requirements therein.    TOWN OF SPRUCE PINE  ORDINANCE #24-3  THIS gth day ofJuly 2024.  N  G4  Attest:  Brooke Peterson, Town  Clucciuag  2    TOWN OF SPRUCE PINE  ORDINANCE: #24-1  TOWN OF SPRUCE: PINE JULYS 8, 2024 ORDINANCE #24-1  Resolution to Adopt Ordinance #24-1 -] Revisions to Chapter 12 ofthe Town of Spruce Pine Code Updating Abandoned, Nuisance and Junked Vehicles NOW COMES the Town of Spruce Pine ("Town"), on this gth day ofJuly, at a duly called meeting ofits Council with a quorum established, and hereby considers this Resolution to Adopt Ordinance #24-1 - Revisions to Chapter 12 of the Town of Spruce Pine Code Updating  Abandoned, Nuisance and Junked Vehicles.  WHEREAS, on or about August 18, 1975, the Council adopted the Town of Spruce Pine Code ("Code") and Chapter 12-Motor' Vehicles, Article VI-E Removal of Abandoned and Junked  Vehicles and Sections 12-71 through 12-81 therein;  WHEREAS, on or about July 13, 2009, the Council adopted an ordinance to amend the Code by adding Article XIV and Section 140A thereof (the "2009 Ordinance"). The 2009 Ordinance revised and updated the Town of Spruce Pine Code addressing junked vehicles; WHEREAS, the Council desires to update the Code to comprehensively address abandoned, nuisance and junked vehicles with respect to N.C.G.S. $8 160A-303 and -303.2; and WHEREAS, the proposed Ordinance #24-1, attached hereto as Exhibit A, was presented to the Council for first reading at its June 24, 2024 meeting and was published on the Town's  website thereafter allowing inspection by the public.  NOW,THEREFORL, BE: IT RESOLVED BY' THE COUNCIL the following:  1. hereby repealed; 2. 3.  That the current Chapter 12, Article VI of the Code and the 2009 Ordinance are That pursuant to Section 1-8(c) of the Code, Chapter 12 is hereby amended by That the new. Article VI shall be effective immediately, but enforcement thereof  adding the new Article VI contained in ExhibitAl hereto; and  shall be implemented no earlier than twenty (20) days from the effective date to allow the public the opportunity to voluntarily comply with the new. Article VI and the requirements therein.    TOWN OF SPRUCE PINE  ORDINANCE: #24-1  THIS gth day of] July 2024.  GRK  Attest: CBudlatuon Brooke Peterson, Town Clerk  2    TOWN OF SPRUCE PINE  ORDINANCE: #24-2  TOWN OF SPRUCE PINE JULY8, 2024 ORDINANCE #24-2  Resolution to Adopt Ordinance #24-2-1 Revisions to Chapter 14 ofthe Town of Spruce Pine Code Updating Nuisances Ordinance  NOW COMES the Town of Spruce Pine ("Town"), on this gth day ofJuly, at a duly called meeting ofits Council with a quorum established, and hereby considers this Resolution to Adopt Ordinance #24-2-1 Revisions to Chapter 14 oft the Town of Spruce Pine Code Updating Nuisances  Ordinance.  WHEREAS, on or about August 18, 1975, the Council adopted the Town of Spruce Pine WHEREAS, the Council desires to update the Code to comprehensively update and WHEREAS, the proposed Ordinance #24-2, attached hereto as Exhibit A, was presented to the Council for first reading at its June 24, 2024 meeting and was published on the Town's  Code ("Code") and Chapter 14-N Nuisances and Sections 14-1 through 14-8 therein;  address nuisances; and  website thereafter allowing inspection by the public.  NOW, THEREFORE, BEI ITI RESOLVED BY THE COUNCIL the following: 1. That the current Chapter 14 ofthe Code is hereby repealed;  2.  That pursuant to Section 1-8(c) of the Code, Chapter 14 is hereby amended by  adding the new Chapter 14 contained in Exhibit A hereto; and  3. That the new Chapter 14 shall be effective immediately, but enforcement thereof shall be implemented no earlier than twenty (20) days from the effective date to allow the public the opportunity to voluntarily comply with the new Chapter 14 and the requirements therein.  THIS gth day of. July 2024.  GMA  Brooke Peterson, Town  lusicRdusg    PUBLIC COMMENT SIGN-IN SHEET  Date:_ 2/4/24  SPRUCE  Name  Address  Gna Phtlips MOSx4B,SPC 28777    Town of Spruce Pine P.O. Box 189 11050 S. 226 HWY Spruce Pine, NC28777  All general liability certificates must also list the Town as an Additional Insured. All policies must protect the Town, its officers, officials, employees and agents from any and all claims for damages to property and/or bodily injury which may result from ori in connection with any oft the operations carried on by the event. The policy must You must provide the certificate of insurance to the Town Manager no later than three weeks prior to the event. The certificate of insurance is a required condition subsequent to any àpproved Permit and failure by you in obtaining and providing the certificate ofinsurance willr result in your Permit beingr revoked.  provide! $1,000,000.00 per occurrence and $2,000,000.00 per aggregate.  THIRD PARTY INSURANCE  Alls safety-sensitive vendors and contractors providing goods ors services for the event must also adhere to the same requirements as noted in the Primary Insurance section. Examples of safety-sensitive vendors and contractors include, but are notl limited to, inflatable companies, providers of amusements, rides, mobile attractions, operators ofunique participatory experiences, equipment contractors, and vendors ofall food and beverage items. You must provide the certificates of insurance to the Town Manager no later than three weeks prior tot the event. The certificates ofi insurance are a required condition subsequent to any approved Permit and failure by you in obtaining and providing the certificate of insurance will result in your Permit being revoked or the third party's  inability to participate in the event.  AUTHORITY TO FILE APPLICATION true and accurate tot the best ofr my knowledge.  Ihereby agreed to conform to all applicable law and ordinances oft the Town of Spruce, Mitchell County and the State of State North Carolina and certify that the above information and accompanying documents are complete,  -a4-a0a4  Dhe  Date:  Applicant'Siéhatufe  Print: G1no A. PMLps  Completing this application does not entitley you toal Permit. TheTown will timely review your: application and will solicit additional information if needed. On a case-by-case basis, the' Town reserves the right to require conditions in addition to thosel listed herein. All approved Permits willl bei issued by the Town Manager. Please be advised that all Permits shall be revoked if the conditions subsequent listed herein (or in any additional  requirements): are not met.  Page 5of5    OVEOLIA  VEOLIAI NORTHA AMERICA 95 CLEARWATERI LANE SPRUCE PINE, NC: 28777  TELEPHONE (828) 765-3011 FAX: (828)7 765-3013 EMAIL- donnie.s staton@veolia.com  MONTHLY REPORT  OF THE  WATER AND WASTEWATER FACILITIES SPRUCE PINE, NORTH CAROLINA  SPRUCEP PINE -  PREPARED FOR THE June 2024  TOWN OF SPRUCE PINE    OVEOLIA  JUNE 2024 MONTHLY REPORT SPRUCE PINE WATERWASTE PLANTS OPERATED BY VEOLIA NORTHI AMERICA  WATER SYSTEM  The water plant, pump stations, and both wells operated in full compliance with all State and Federal rules for the month. We collected six bacteriological samples from the distribution 6/6/24-Gerald Glenn upgraded several electrical components at the Summit water booster 6/11/24-Staff completed some painting at the Henredon water pump station. 6/18/24-Staff checked the Beaver Creek reservoir and cleaned McClellan creek intake. New Mchone water pump has been delivered and should be installed this week.  system and all were good.  station.  CAPITAL PROJECTS- Repairs on the water plant roof have been completed. All PO#s for  the 2024/2025 budget have been sent out.  PRODUCTION  PRODUCTION MG AVG GAL/DAY  GALLONS USED TO BACKWASH FILTERS 600000  LEAVING PLANT MG 1.07  Water Plant Wells Raw NTU Finished NTU Fed. Limit  32.014 6.0 WATER TURBIDITY 2.2 .03 .3  EFFLUENT CHLORINE RESIDUAL  1.51  Veolia North. America, 95 Clearwater Lane, Spruce Pine NC 28777  Tel. +1 8287653011 Fax +1 8287653013  www.yeolianorthamerica.com  Page 1of2    OVEOLIA  WASTEWATER  The wastewater plant operated in full compliance with all State and Federal rules for the month.We sent 1 load of solids to the landfill. Plant treated 18.2 million gallons of wastewater. 6/4/24-Received new water bath for waste plant lab. This was a much needed upgrade to our 6/6/24-Gerald Glenn upgraded Beaver Creek sewer lift station with new electrical components. New sewer pump for Carters Ridge should be here any day now.lt was ordered May 22nd.  lab equipment.  All and all,it was a good month. CAPITAL PROJECTS  The maintenance sewer lift station upgrade is complete.This is the last item in the 2023/2024 budget. All PO#s for the 2024/2025 budget have been sent out.  ANALYSES  INF AVG MG/L 225.6 281.0  EFF AVG MG/L % REMOVAL  BOD TSS  2.08 5.8  98% 99%  OTHER CONSIDERATIONS All employee safety training is up to date.  Respectfully Submitted,  Donnie Staton Project Manager Veolia North America Tel. +1 8287653011 Fax +18287653013  Veolia North America, 95 Clearwater Lane, Spruce Pine NC 28777  www.veolianorthamerica.com  Page 2of2    Town of Spruce Pine Monthly Report  June 2024  Public Works Department  Work Order Summary for May 2024: Unlock and turn on meter 12 Turn off and lock meter 13  Jet Lines 3 Patch Potholes 4 Mowing 1 Misc. 16  Brush 35 Leaves 4 Locates 48 New Meters 26 Meter Checks 51 White Goods 1 Cardboard (weekly) Water Leaks 6 Sewer Leaks 1 Water Taps 6 Sewer Taps 5 Graves 1  Unstopped culverts/ditches 3 Removed Trees from road 5 Facilities maintenance 5    Ordered new saws and trailer from the new budget and starting to get  some of those items in.  Travis Phillips Public Works Director    Baard meeing July8th 2024 maing alparks  larls AR  paris aK Slayiag busy  put Ap baccicade at Bveside for th 4of Jly  Sheller yescction br June 48  Pol  - Stayins busy ajot marc than lastypar  4.pol Yenkls  Wekbaf 1Ofor Spimkssons  other  Emored gundapaag dok ho Rrerbend part  yo the 29H0 Jaly atz00pm - Cuptelsfpuch