Minutes Spruce Pine' Town Council August 12, 20245:30PM  Ar meeting of the Town Council was held on August 12, 2024. Present were Mayor Phillip Hise and Council Members Rocky Buchanan, Jackie Rensink, and Wayne Peight. Staffi in attendance included Spencer Bost, Michael Wood, Travis Phillips, Crystal Young, Darlene Butler and Brooke Peterson. Others attended, including Chad Mayor Phillip Hise called thei regular meeting to order at 5:301 PM. Jackie Rensink gave the invocation. Rocky Jackie Rensink moved to approve the agenda. Rocky Buchanan seconded the motion, which carried unanimously. Rocky Buchanan moved to approve the minutes oft the. July 8, 2024 Town Council Meeting. Jackie Rensink Jackie Rensink moved to approve the minutes of the. July 8, 2024 Closed Session Meeting. Wayne Peight seconded  Donnahoo, Donnie Staton, JeffHarding, and Mariel Williams.  CALLTOORDER  Buchanan ledt thel Pledge of Allegiance. APPROVAL OF AGENDA APFROVALOFMINUTES  seconded thet motion, which carried unanimously. the motion, which carried unanimously. PUBLIC COMMENT * There werei no public comments. ACTIONAGENDA  Rocky Buchanan moved to approve the application for providing water service at outside rates without annexation to Anthony Holder at 555 Old NC 226 HWY. Wayne Peight seconded the motion, which Jackie Rensink moved to approve the Special Event Permit Application for Treasures in the Fall Festival- - Over Mountain Victory March on September 28, 2024, pending insurance policy. Rocky Buchanan Wayne Peight moved to approve the selection ofthree On-Call Engineer companies: High Country Engineering, WithersRavenel, and McGill Associates, PA. Rocky Buchanan seconded the motion, which Rocky Buchanan: made ar motion to adopt the ABCI Designated Official Resolution designating Police Chief, Kasey Cook. Jackie Rensink seconded the motion, which carried unanimously. Rocky Buchanan moved to approve the Annual Settlement of2023 Taxes and Order of Collection. Jackie Jackie Rensink moved to approve thel No-Cost Solutions Audit. Wayne Peight seconded the motion, which Rocky Buchanan made at motion to adopt Ordinance tol Declare Surplus Property - 20101 Dodge Charger.  carried unanimously.  seconded the motion, which carried unanimously.  carried unanimously.  Rensink seconded the motion, which carried unanimously.  carried unanimously.  Wayne Peight seconded the motion, which carried unanimously.  DEPARTMENTI UPDATES Police Department Water and Sewer  Police Chief Kasey Cook was noti in attendance.  Project Manager Donnie Staton with Veolia gavel his report for the month of] July. Said report is  incorporated by reference and attached to these minutes.    Donnie: noted the McHone pump: station line break that occurred on. July 15th has been resolved and has been completely renovated with two new pumps, electrical, piping, flow meters, and check valves. Hei is Donnie: also noted the amount of grease balls the waste plant removed: and importance ofr not putting grease Donnie explained how he is keeping extra pumps and parts on hand. He also explained the expenditures for Public Works Director Travis Phillips presented a Work Order Summary Report for his department. Said Travis noted Mitchell High School willl be placing al large six-inch meter next Saturday and a company Travis explained how much more efficient and safer the new: flail mower is forl his department. Phillip Hise and Darlene Butler discussed a water tap installation on Ivy Drive and when that could be Main Street Director Spencer Bost presented his July report for Main Street, whichi isi incorporated by Spencer noted ai few aspects of program development and business support through Downtown Entrepreneurial. Assistance Program.. Also, noting upcoming events like the' Third' Thursday, which willl be He also discussed the Organizational Developments progress like updating his mission and vision  going to assess the condition oft the building andr roofnext. the 2024/2025 budget on improvingi infrastructure.  ind drains.  Public Works  report is incorporated by reference and attached to these minutes.  from Charlotte willl bei installing that.  completed. Main Street  reference and attached to these minutes.  on August 15th. statements. Parks and Rec  Parks and Rec Director Michael Wood presented his. July report for Parks and Rec, which is incorporated Michael noted thej pooll has officially closed for thes season, but the parks are still remaining busy. Michael discussed the progress thati is taking place at Riverside. The old restrooms havel been removed and Michael also discussed Riverbend Park and getting on a mowing/weeding schedule. He noted the new: side- Michael stated that he will need to hire four new lifeguards for next year. He and] Public Works Director, Travis Phillips, are: stilli in the process ofhiring ani individual for the split position. Phillip Hise asked about thes steps at Riverside and a metal box thati is located at thes steps. Michael  by reference and attached to these minutes. the press box has been taken offt the dugout. by-side is al huge asset tol his department and is very helpful.  expressed he would take care ofitt this week.  Finance  Finance Officer Crystal Young updated the council on1 the financials for the period ending June: 30, 2024 and. July 31,2024. Said reports are incorporated by reference and attached to these minutes. Crystal noted that the current tax collection ratei is 97.9%. Crystal stated there isa ar new purchase order process inj place through FMS. Crystal noted the auditors were! here fort three days and everything went very well. They willl be returning once the 2023/2024 year is completely closed out. She also noted that the 20241 tax billings are now complete and willl be sent out this week. Crystal discussed the capital outlayi items from the 2023/2024 budget have now been transferred to fixed Crystal requested that the contract for operating the water and wastewater plants be bid out for proposals in June 2025. She discussed the rate increase and we are presently in a 5-year contract with Veolia. There are currently 3 or 4 different companies in the area. Darlene noted that the town has been with the same  assets.  company for several years.    MANAGER'SI UPDATE  Town Manager Darlene Butler discussed being in the process ofr revising the current personnel policy and the law enforcement policy. Once the final draft is complete, she will present that to the council. Darlene noted that the Stormwater GIS Mapping Project with High Country Council of Government is half Darlene explained thel EDA grant for 1.3 million dollars for the 226 HWY waterline. Thet town! has not received the official award yet, buti ifso, between that grant and the Golden Leaffunds, that project should Darlene also explained thel FEMA generator grant application is still in progress. This grant would be for4 generators for the Carter's Ridge, 191 E, Summit, and Overlook water pump stations. Darlene has requested quotes fort the Public Officials and Law Enforcement liability insurance from our Darlene noted that the Mitchell County Chamber Director has taken a different position and that is effective this week. Therefore, the chamber willl be looking atl how to fill that position. Darlene shared that thei initial surveys for the Streetscape. Project have been evaluated andi is ini the draft stage with the engineers. There willl be aj public engagement event coming up soon. Darlene advised the council about hiring a part-time code enforcement officer on an as-needed basis, due to ther new Junk Vehicle Ordinance being passed. She elaborated about the need for this position tol be in the She also stated the Vacant Building Standards first stepi is developing an ordinance and the new code enforcement offiçer willl be enforcing that. Main Street Director, Spencer Bost has started a registry oft the Darlene attended a meeting for the Cycle to Sea event coming up in collaboration with thel Rotary Club Rocky Buchanan discussed thet townwide yard sale and needing expertise in publicizing the event. They are looking at holding that event the Saturday before Labor Day. Rocky explained havingi it from City Drive-In tot the Canipe garage. The process needs to begin with discussing it with the landowners first. Darlene: noted  way complete. The official kickoff meeting willl bel held soon.  be able to be completed.  current provider and from thel League of Municipalities.  budget next year as a full-time position. property inventory and owners contact information.  BBQ Festival. MAYOR/COUNCIL: COMMENTS  that Spencer could assist with discussing this event with business owners.  ADJOURNMENT  With noi further business, thei meeting was adjourned by motion of] Rocky Buchanan at 6:291 PM.  BadRtion Brooke Peterson, Town Clerk  Hn  Absent Larry McKinney, Mayor Pro Tem WaynePeigh Coundbnber aeguebies fenoink Jackie Rensink, Council Member  9    SPRUCK  SPECIAL EVENT PERMIT APPLICATION  Town of Spruce Pine P.O. Box 189 11050 S. 226 HWY Spruce Pine, NC 28777  HORTE SS  Please complete and submit this application and all necessary supporting documentation to obtain consideration fora a Special Event Permit ("Permit"). Submitting complete and accurate information at the beginning will result in more  efficient processing of your request. GENERALINFORMATION EVENT INFORMATION  Event Name: IREASAreS I The Fall Festival - Over mhrVieloy Morch  Type of Event: B Bicycle/Race POutdoor Market/Festival D Parade/March D Other: Event Location and Address: Lower Street SpruceP.e  Event Website: Fucebcok  Event Start Date & Time: Sept 2BH) IDE60 Event End Date &Time: S.00 Sept 287h Event Description (detailed description of event andi its purpose); Lots of Vendors -1 Food Trucks -Makiog Apple Butter,-1 Hay Ridos Diermts 4ictory dachust Be doihg a coremony Soilto make DDNey for Shep worHh aDp Lve music  Estimated Attendance: ? 6D00  APPLICANT & ORGANIZATION INFORMATION Applicant's NameCherl Bucbanon Applicant's Address: 12SLocust SF.  Applicant's Phone: 8284 467-9357 Applicant's Email: ggyhisiegaalien  Business Organization'sl Name: Trensures TTheFall Business Organization's Address: 125 Lbcusts. Ist the Business Organization a 501(/3)Nomprofi? DYES NO DAY-OF-EVENT CONTACT (if different from Applicant) Name and Title: Cheryl Buchanan  Address: Phone:  Email:  EVENT OPERATIONS ROAD CLOSURES  Are you requesting any ciosures for any Town street(s) for your event? D NO 5YES.  If"Yes," in the Site Plan, identify all Town street(s) in which you are requested to be closed and the date and time  fors such closure.  Page lof5    Are you requesting any closures for any State road(s) for your event? NO JYES.  If"Yes," you are required to get an approved special event request from the North Carolina Department of Transportation ("NCDOT"). You are responsible in contacting NCDOT and securing the special event request. The' Town shall not provide written acknowledge and approval to the NCDOT unless you have an approved An approved NCDOT special event request form is a required condition subsequent to any approved Permit and failure by: you in obtaining thel NCDOT special event request form will result in your Permit being revoked.  Permit.  FOOD SERVICES  Does the event involye the sale oft food? D NO EYES.  If"Yes," all such food vendors are required to have a temporary food establishment permit as required by the Mitchell County Health Department and any other applicable permit as required by North Carolina law. Itist the responsibility of the event organizer and any vendors involved to follow all Occupational Safety Health Administration: rules andi regulations. Your signature on this Permit indicates your agreement to abidel by all OSHA Toj provide a suitable environment for temporary food vendors, event organizers should be aware of the following,  requirements at your event. but not limited to:  Whether access to water through ai food-grade connection will be needed; Whether access to electricity will be needed; Inspections must occur prior to any food distribution activities; No1 products will be permitted: for distribution in glass containers; Permits must be clearly displayed at each vendor booth; and  Receptacles to collect and dispose of greywater cooking oil and grease willl be needed.  All food vending booths must include ground cover to protect lawns, streets, and hardscapes from grease, food waste and spills. Event organizers must be diligent in managing food vending areas to ensure all vending spaces are clear of soot, grease, and debris throughout the event and that all ground surfaces are properly cleaned and inspected att the conclusion oft the event. The event organizer is responsible to ensure proper disposal ofr recycling and garbage throughout thet term ofthe event. Immediately upon conclusion ofthe event the area must be returned toad clean condition. This must be completed within the permitted hours (set-up through tear-down).  The Town reserves the right to require ar non-refundable clean-up deposit. Int the Site Plan, identify all areas where you plan to offer food vendors for the event.  TRASH & RECYCLING and litter during yourevent)2  Please describe your waste management staffing plan for the event (.e., whoi is responsible for collection trash  Wo wil Be Responsible for Trash  Ini the Site Plan, identify all areas where youp plan to install temporary waste management receptacles.  Page 2of5    PARKING areas,  Please describe your parking plan for the event. Note, parking plans may be examined for ADA compliance, and you may be required to provide at transportation shuttle ift the event places undue demands on: surround parking  L Ned4o Mitchell Neub Sournel lot2) Nos to Hels Rienside Puk Wells Fengp- Bank of Ammica Int the Site Plan, identify all proposed parking areas.  PORTABLE TOILETS  How many portable toilets will you be providing for the event?  All public events with attendance of one hundred (100) or more with a duration exceeding four (4) hours are required to provide restroom facilities. Building Code requires a quantity of two toilets for every one hundred (100) people : one male and one female. Ten percent (10%) of these facilities must be ADA accessible. All  portable restrooms must be maintained daily. In the Site Plan, identify where the portable toilets will be located. MUSICSOUND/PYROTECHNICS Will there be musical entertainment at your event? Will there be sound amplification at your event? TENTS/CANOPIESINFLATABLES  ONO DYES ONO YES  Does the event involve pyrotechnics (.e., fireworks, lasers, etc.)? NO DYES Will there be entscamopes/mlatabes at your event? J NO QYES  Allt entscanopts/mlatabes must be secured and anchored by weight or stake at all corners. No tents, canopies, inflatables or struçtures may be staked into asphalt or concrete surfaces, as well asi in some. lawn and landscaped areas where electrical and irrigation lines exist. Not tent/canopyinfiatable may be erected in front ofa building used as aj place of public assembly, within 151 feet of a structure, food truck or vehicle or fire hydrant, within 90 feet ofa a bus stop or in any way Tentsycanopits/nfiatablesistructures may not entirely block streets. A minimum of 14 feet clearance width and 13.5 feet overhead height for fire vehicle access must be maintained on all streets. Atl least one ULrated2 2A, 10B or 10C1 fire extinguisher shalll bei provided for all tents exceeding 500 square  obstructing any building exit or doorway.  feet or any size tent where there is cooking with open flames. In the Site Plan, identify the locations for emtscanopieyinfiatables.  MERCHANDISE SALE AND VENDING  You will need to provide to the Town a complete list of all safety sensitive vendors and contractors who willl be participating in the event. Examples of safety-sensitive vendors and contractors include, but are not limited to, inflatable companies, providers of amusements, rides, mobile attractions, operators of unique participatory  experiences, equipment contractors, and vendors ofall food and beverage items.  Page 3 of5    Additionally,; you are responsible for collecting ands submittingi insurance certificates fora all: safety sensitive vendors and contractors to the Town Manager, in addition to the primary event policy (see Insurance section). The list of vendors/contractors and certificates ofi insurance must be submitted no later than three (3) weeks prior to the event The list ofsafety sensitive vendors and contractors and certificates of insurance are a required condition subsequent to any approved Permit and failure by you in obtaining and providing the list and/or the certificates ofi insurance will result iny your Permit being revoked or thet third party'si inability to participate in the event. Ast the event organizer, you are required to adhere tol N.C. Gen. Stat. $66-255.  date.  SITE PLANS  Attach a detailed Site Plan for the event. Site Plans and route maps (for races and walks) must include all  information as required herein. PUBLIC SAFETY SECURITY  Describe what security you will have for the event.  Twill have Mchek Doustey Sheriffs office OUSCeANeS  Loith ib  Depending on the event and the estimate number ofattendees, the Town may require certain level and numbers of security. Ifit is determined. at any time during the event that the event has failed to meets security needs, or ifthe security needs are inadequate, the Spruce Pine Police Department maintains the right to close any and all components of the event and/or to provide additional police services that will be billed directly to the event at a  minimum emergency rate of $50.00 per hour, 4-hour minimum per officer.  CROWD MANAGERS  All events with over 1,000 persons in attendance at any given time are required tol have dedicated crowd managers Dedicated law enforcement and medical personnel hired for the event contribute to the total number of crowd managers. An online training course and certificate is available through the NC Office of State Fire Marshal.  at the ratio of one crowd manager to every 250 persons.  MEDICAL SUPPORT  Events under 2,500 in attendance (or 2501 for athletic events ini non-fixed locations) will not be required to havec on- site medical support personnel available for medical. services. For events over this threshold, you willl be required top provide medical support personnel, whether paid or volunteer, with the appropriate licensing, certifications and  insurance to provide medical services at your event. INSURANCE REQUIREMENTS PRIMARY INSURANCE  The event organizer must furish a general liability insurance policy valid during the dates of all event activity procured from a company licensedi to conduct business in North Carolina listing the' Town as the Certificate Holder  as follows:  Page 4 of5    Town of Spruce Pine P.O. Box 189 11050S S. 226HWY Spruce Pine, NC28777  All general liability certificates must also list the Town as an Additional Insured. All policies must protect the Town, its officers, officials, employees and agents from any and all claims for damages to property and/orb bodily injury which may result from or in connection with any oft the operations carried on by the event. The policy must You must provide the certificate of insurance to the Town Manager no later than three weeks prior to the event. The certificate of insurance is a required condition subsequent to any approved Permit and failure by you in obtaining and providing the certificate ofi insurance will result inj your Permit being revoked.  provide $1,000,000.00 per occurrence and $2,000,000.00 per aggregate.  THIRD PARTY INSURACE  Alls safety-sensitive vendors and contractors providing goods ors services for the event must also adhere to the same requirements as noted in the Primary Insurance section. Examples of safety-sensitive vendors and contractors include, but are not limited to, inflatable companies, providers of amusements, rides, mobile attractions, operators oft unique participatory experiences, equipment contractors, and vendors ofa all food and beverage items. You must provide the certificates ofi insurance to the' Town Manager no later than three weeks prior to the event. The certificates of insurance are a required condition subsequent to any approved Permit and failure by you in obtaining and providing the certificate of insurance will result in your Permit being revoked or the third party's  inability toj participate int the event.  AUTHORITY TO FILE APPLICATION true and accurate to the best ofmy knowledge. AlBchama Applicant's Signature Print: Chery! Buchanan  Ihereby agreed to conform to all applicable law and ordinances oft the Town of Spruce, Mitchell County and the State of State North Carolina and certify that the above information and accompanying documents are complete,  Date: s  d024  dag3ist  Completing this application does not entifley you toa a Permit. The' Town will timely review your application and will solicit additional information if needed. On a case-by-case basis, the Town reserves the right to require conditions in addition to those listed herein. Allapproved Permits willl bei issued by the' Town Manager. Please be advised that all Permits shall be revoked if the conditions subsequent listed herein (or in any additional  requirements) are not met.  Page 5 of5    DOWNTOWN SPRUCE PINE. ASSOCIATION  Board ofDirectors Meeting August 15, 2024 DT's Blue Ridge Java  .  Call to Order/Welcoming of Guests  I. Approval of Agenda  AII. Approval ofMinutes- For July 11", 2024 IV. Financial Report- - Morgan Wood, Treasurer  V. Committee Reports  /A. Economic Revitalization - Eron Thiele, Chair /B. Promotions & Events - Spencer Bost C. Beautification & Design - Flo Grant, Chair  XD. Executive Committee - David: Niven, Jackie Rensink, Betsy Biega, Eron Thiele,  Emma Cadman, Morgan Wood  JVL Town of Spruce Pine - Darlene Butler /VII. Chamber of Commerce - Mandi Polly . County - Steve Pittman Kx. EDC-N Matt Ward  TDA-F Kelly. Jones XXL Mayland College - John Boyd /XII. Small Business Center-1 Morgan Wood KIV. Executive Director's Report - Spencer Bost  XIII. Appointments Kv. New Business- XVI. Old Business XVII. Public Comment XVIII. Adjourn  A. Revised Mission and Vision Statements  Next meeting: September 5th  DOWNTOWN SPRUCE EPINE    DOWNTOWN: SPRUCE PINE ASSOCIATION Board Meeting-1uy11,2024  Present: Executive Director Spencer Bost, Dave Niven, Eron1 Thiele, Emma Cadman, Betsy Biega, Jackie Rensink, Kelly. Jones, Cheryl Buchanan, Matt Ward, Dr. John Boyd, Morgan Wood, Katie Elkins, Mandi Polly, Steve Pitman Guests: Michelle Pellersels (Spruce Pine library), Rita Earley, CamiLeisk, Doug Davis Call to Order/Weicoming of Guests: President Dave Niven called the meeting to order andi introduced Approval of the Agenda: With the addition of twoi items tot the agenda (elect newe executivel board, approval for golf tournament), EronThiele made a motion to approve, seconded by! Matt Ward. The votet to accept was Approval oft the Minutes: Eron Thiele made ar motioni to accept the minutes, seconded by MorganWood. Financial Report-Eron Thiele: Eron Thiele presented" thet financial report andi is attached" to these minutes. Dr.J John! Boyd made ar motion to accept ther minutes as presented, seconded by Betsy Biega. The votet to  guests.  unanimous.  The vote to accept was unanimous.  accept was unanimous. Committee Reports:  Economic Revitalization: This committee didn't meet. Executive Committee: This committee didi not meet.  Promotions and Events: This committee had a working session at Third" Thursday. Beautification and Design: This committee had ay working session atl Third" Thursday.  Town of Spruce Pine - Jackie Rensink, SP Council: Three revised and updated ordnances were adopted at the last meeting: (1) Abandoned, nuisance andj junked vehicles, (2) Noise, and (3) Nuisances. Therei is a Chamber of Commerce- - Mandi Polly, Director: The Chamber has vacated the downtown offices and arei in the offices at the visitor's center located. at thel Mineral Museum at Gillespie Gap. New signage is upi in Grassy Creek. Worki in gearing upf fort the! Mineral & Gem Festivat, which will be heldi int the old Food! Lion building. Quartz Corpi is sponsoring: a 5K racei from thet top ofat high purity quartz minet to Riverside Park on August 03. Mitchell County Board of Commissioners- - Steve Pitman, Commissioner: The commissioners: adopted the 2024-2025 budget at their last meeting, which included not taxi increase for the coming fiscaly year. The commissioners discussed howt to proceed with use of the opioid settlement monies that the countywill receive over ap period of years. Thes school board is reportingt that the new schoot will be readyi int time for the  ribbon-cutting: scheduledi for. July 29 at: 2:00 at Riverbend Park.  Proceeds will go to the Chamber of Commerce.  news schoolyeart tol begin.  Economic Development Commission- = Matt Ward, Director: The Dogwood" Trust has awarded $375,000 fora al housing study and needs assessment. Matt had a community meetingwith Duke Energy concerningt the needt for more reliable service. Ther meeting was very positive, withl Duke representatives: sharing Tourism Development. Authority- Kelly. Jones, Director: An application has been submitted that would foster events ini the county. Magnets have been orderedi to place on refrigeratorsi in rental units. The magnets will have a QR code to websites advertising activities and places tos go in the area and are a way to connect  improvementsi that arei int the works.    NORTH CAROLINA (919)779-0700  ALCOHOLIC BEVERAGE CONTROL COMMISSION  DESIGNATED OFFICIAL RESOLUTION  RESOLUTION OF THE CITY OF  Spruce Pine  COUNTY OF  Mitchell  REGARDING THE DESIGNATION OF AN OFFICIAL  TO MAKE RECOMMENDATIONS TO THE NORTH CAROLINA ALCOHOLIC  BEVERAGE CONTROL COMMISSION ON. ABC. PERMIT APPLICATIONS.  WHEREAS G.S.18B-904() authorizes a governing body to designate an official, by name or by position, to make recommendations concerning the suitability of persons or locations for ABC  permits; and  WHEREAS the City of  Spruce Pine  County of  Mitchell  wishes to notify the NC ABC Commission of its  designation as: required by G.S.18B-904(); BEIT THEREFORE RESOLVED that  Kasey Cook (Name of Official) Spruce Pine  Chief of Police, (Title or Position) County of  is hereby designated to notify the North Carolina Alcoholic Beverage Control Commission of the  recommendations of the City of permits within its jurisdiction.  Mitchell  regarding the suitability of persons and locations for ABC  BE IT FURTHER RESOLVED THAT notices to the City of  Spruce Pine  County  of  Mitchell  should be mailed or delivered to the official designated  above at the following address:  Mailing address: Office location: City: Zip Code:  PO Box 189 193 E Valley Road Spruce Plne 28777 Phone #:  PIIE  NC 828-765-2233  This the 1a day of Anugust  4  Hhs of day (Clerk)  Sworn to and subscribed before me this the 12  4  Aruquet  2024  MbucdLPatusn  Location: 400) E. Tryon Road Raleigh, NC27610  Mail: 4307 Mail Service Center Raleigh. NC27699-4307    Town of Spruce Pine, North Carolina  STATE OF NORTH CAROLINA TOWN OF SPRUCE PINE  TOTHE TAX COLLECTOR OF THE TOWN OF SPRUCE PINE:  You are hereby authorized, empowered, and commanded to collect the taxes seti forth in the tax records filed in the office of Town of Spruce Pine Tax Collection and int the tax receipts herewith delivered to you, int the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be ai first lien upon all real property oft the respective taxpayers in the Town of Spruce Pine, and this order shall be a full and sufficient authority to direct, require, and enable yout to levy on and sell any real or personal property ofs such taxpayers, for and on account thereof, in accordance with law.  Witness my hand and official seal, this 12th day of August, 2024.  Towno MAYOR, ofSpruce  Pine North  CyH  Carolina (SEAL)  Attest:  Cuckeltsn  Town Clerk  Post Office Box 189, Spruce Pine, North Carolina 28777-0189  Telephone: (828) 765-3000 Fax: (828) 765-3014 Website: wwwsprucephnemegow    Town of Spruce Pine, North Carolina  Annual Settlement and Order of Collection For Approval by the Spruce Pine Town Council  Pursuant to the provisions of North Carolina General Statute 105-373, this memorandum is the Tax Collector's report of Settlement to the Spruce Pine Town Council for fiscal year 2024. At the beginning of each fiscal year, the Tax Collector must provide to the Town Council an annual settlement of property taxes collected in the previous fiscal year for approval, prior to being charged to  collect taxes for the current fiscal year.  Included in this settlement are three primary requirements: List of unpaid taxes for 2024 fiscal year.  Sworn settlement of allt taxes collected in the prior fiscal year  Icertify the information contained in thei fiscal year 2024 annual settlement has been reviewed and to my knowledge is true and accurate and that - have made diligent efforts to collect the taxes due from  the persons listed in such a manner that is reasonably necessary.  Respectfulysubmittes, Danlan wtler Darlene Butler Tax Collector  SWORN AND: SUBSCRIBED BEFORE ME, this the 12th day of August, 2024.  Baupcluusn NOTAR6P AREPnE VOTARI PUBLIO S bequaryeara authorizing  My Commission Expires: 3a109  Following approval of the Tax Collector's Annual Settlement of the prepeing year, pekspantt 1  to NCGS  105-321, an order of collection to the Tax Collector must be adopted the collection of the current fiscal year property taxes.  Post Office Box 189, Spruce Pine, North Carolina 28777-0189  Telephone: (828) 765-3000 Fax: (828) 765-3014 Website: wwwaprucepmnemegow    Date: 7/12/2024 TOWN OF SPRUCE PINE Account County Number Customer 2541 555725891 2977 555783076 759  Delinquent Accounts Report  Page:1of4 Paid Zipcode $0.00 13217 $21.73 28777 $0.00 28777 $0.00 28705 $0.00 28777 $0.00 99999 $0.00 28777 $0.00 28777 $0.00 99999 $0.00 28777 $0.00 28714 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $175.00 28777  Operator: 8 Billed City ST $4,597.86 SYRACUSE NY $1,673.68 SPRUCE PINE NC $1,345.74 SPRUCE PINE NC $1,191.94 BAKERSVILLE NC $1,164.63 SPRUCE PINE NC $1,137.68 UNKNOWN NC $1,101.93 SPRUCE PINE NC $906.11 SPRUCE PINE NC $878.03 UNKNOWN NC $875.90 SPRUCE PINE NC $859.94 BURNSVILLE NC $835.40 SPRUCEPINE NC $779.11 SPRUCE PINE NC $766.37 SPRUCE PINE NC $759.50 SPRUCE PINE NC $721.42 SPRUCE PINE NC $692.87 SPRUCE PINE NC $650.72 SPRUCE PINE NC $628.70 SPRUCE PINE NC $538.53 SPRUCE PINE NC $519.45 SPRUCE PINE NC $691.71 SPRUCE PINE NC  Balance $4,597.86 $1,651.95 $1,345.74 $1,191.94 $1,164.63 $1,137.68 $1,101.93 $906.11 $878.03 $875.90 $859.94 $835.40 $779.11 $766.37 $759.50 $721.42 $692.87 $650.72 $628.70 $538.53 $519.45 $516.71  Address POBOX6969 199 HILLCREST CIR 61 BROADWATER WAY 399 ELKINS RD 98 CREEK PITTMAN RD UNKNOWN 323WALNUTAVE 609 VALLEYRD UNKNOWN PO BOX585  NICHOLSON DARYL KATESLISA BROADWATER DIANE RIDDLE JOHN LELAND FRENCH CARLA &. JUSTIN SIKES RUMBOUGH POLLY HEIRS HALL HELEN & ANGELAI DYDASCO WEATHERMAN CARL HEIRS BLEVINS DAVID HEIRS FISHER SANDRA. ANN  004003752 1312 002043958 3173 555784318 641  555551309 2337 555653741 247 845 353  001089168 001039502 009900832 2715 555780964 2090 555557019 3037 555783867 2961 555783189 3147 555784826 3182 555784345 3219 555784783 3070 555784054 554 009900577 1342 005017314 3069 555784055 1583 009900930  MUNOZ HERIBERTO & CRISTINA HERNANDE JONES ROY D & TAMMY K THORPE PATRICK EDWARDS TEFFANY BLANCO JOSE & ESTHELA HUGHES BOBBY & STEPHANIE SILVERS ELIZABETH GOUGE JACKIE & LISA DOUGLAS BARBARAP POWELL DEREK & PAIGE GOUGE JACKIE HUSKINS NENAE BETAL  547LOWER BROWNS CREEKE RD  489 OAKAVE 462 BEAVER CREEK RD 86 SPRING ST 15F POPLARI DRIVE 124 PENDLEY RD 15POPLARI DRIVE 43VALLEYRD 47 SULLINS BRANCHI RD 36WALNUTAVE 61VALLEYRD 180 STAFFORD ROAD    Date: 7/12/2024 TOWN OF SPRUCE PINE Account County Number Customer 1745 002061315 1702 002035848 401 439  Delinquent Accounts Report  Page:2of4 Paid Zipcode $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28748 $389.00 28777 $0.00 28740 $0.00 28761 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $88.39 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 37221  Operator: 8 Billed City ST $510.65 SPRUCE PINE NC $459.16 SPRUCE PINE NC $427.81 SPRUCE PINE NC $409.34 SPRUCE PINE NC $372.98 SPRUCE PINE NC $372.98 SPRUCE PINE NC $360.24 LEICESTER NC $704.92 SPRUCE PINE NC $302.42 GREEN MOUNTAIN NC $285.27 NEBO NC $285.27 SPRUCE PINE NC $283.34 SPRUCE PINE NC $279.87 SPRUCE PINE NC $276.47 SPRUCE PINE NC $355.83 SPRUCE PINE NC $249.99 SPRUCE PINE NC $248.99 SPRUCEPINE NC $246.82 SPRUCE PINE NC $246.06 SPRUCE PINE NC $244.94 SPRUCE PINE NC $231.85 SPRUCE PINE NC $227.98 NASHVILLE TN  Balance $510.65 $459.16 $427.81 $409.34 $372.98 $372.98 $360.24 $315.92 $302.42 $285.27 $285.27 $283.34 $279.87 $276.47 $267.44 $249.99 $248.99 $246.82 $246.06 $244.94 $231.85 $227.98  Address  STEWART LAUREL ETAL GOUGE LISA KAREN LONG LYNNS S  658 ALTAPASS ROAD 1111 GREENWOOD ROAD 538 ALTAPASS RD 510VERLOOKI DRIVE 42PATTYLANE 119 DOGWOODLANE 7BROWNTOWNRD 38 PETERSON! ST 12 RAILROAD WHISTLE LANE 2964 BURMA ROAD EAST 124 AMETHYST ST 420LLISRD 66HILLST. 50 GEORGE GAP ROAD 70TAPPAN ST 517 CREED PITTMAN RD 175 BUCHANAN ST 262WALNUT/ AVE 42FAIRYAVE 92CLEARWATER: LANE 204 TAPPAN ST 8331 MCCRORY LN  001048305 001078492 1003 002085348 1031 004002606 2904 555782347 1228 001061845 1019 009800580 224 002020972 3221 555784533 2914 555782532 2588 555780670 1005 009901123 1919 555555569 607  STAFFORD DOUGLAS JR & MIA WILSONZONDRAANM OGLE MICHAEL &. JANIE LONGLEYI LUCAS BURLESON CLAUDE JR BENNETT CURTIS & PERIJO MURDOCK CARL SIXTOS FELICIANO & MARIA RENFRO MARK HALL HARLEY ESTATE WISEMAN DENNIS E8 & MICHELLE A MILLS RICHARD G. & KEELEYH MCFALLS ERNEST FRANKLINHEIRS ZELENKAJ JAMESL GALGANO GAIL  001077510 1864 555554256 2967 555783292 1759 555554172 2154 555557155 1287 001064062 2075 555556804  AUTREYI LISA &. JEREMY LOOSEMORE LAFAVE BRADLEY A & MARGARETL DUNCAN HOMERI HEIRS CHAMBERS MICHAEL    Date: 7/12/2024 TOWN OF SPRUCE PINE Account County Number Customer 1168 001080449 1738 555553859 1205 001084292 3120 555783889 2944 555782689 301  Delinquent Accounts Report  Page: 3of4 Paid Zipcode $0.00 28777 $0.00 28777 $301.17 28777 $0.00 28777 $0.00 28655 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28601 $0.00 40257 $0.00 $0.00 28777 $0.00 28705 $0.00 28754 $0.00 99999 $0.00 28714 $0.00 28777 $0.00 28777 $0.00 99999 $505.54 28777 $0.00 92626  Operator: 8 Billed City ST $210.31 SPRUCE PINE NC $208.34 SPRUCE PINE NC $503.18 SPRUCE PINE NC $195.09 SPRUCE PINE NC $171.29 MORGANTON NC $167.69 SPRUCE PINE NC $163.75 SPRUCE PINE NC $146.12 SPRUCEI PINE NC $142.21 SPRUCE PINE NC $140.74 HICKORY NC $131.93 LOUISVILLE KY $121.89 $119.19 SPRUCE PINE NC $117.55 BAKERSVILLE NC $113.32 MARS HILL NC $83.91 UNKNOWN NC $82.44 BURNSVILLE NC $79.98 SPRUCE PINE NC $79.23 SPRUCEPINE NC $63.83 UNKNOWN NC $559.24 SPRUCE PINE NC $51.76 COSTAMESA CA  Balance $210.31 $208.34 $202.01 $195.09 $171.29 $167.69 $163.75 $146.12 $142.21 $140.74 $131.93 $121.89 $119.19 $117.55 $113.32 $83.91 $82.44 $79.98 $79.23 $63.83 $53.70 $51.76  Address WHEELER HOWARD & KATHERIN 217 RESERVOIR RD SILVAFIGUEROA REYNALDO & LOURDES 1951 MICA STREET MCMAHAN DOUGLAS & KATHY 188EVALLEYRD BIERDOCKLLC DBAI BIERDOCK BREWERY 110 STARMOUNT CIR POBOX994 419ELMST 61 BLUE JAYD DR 336WALNUTST 420 10TH AVE DRI NE APT 56 POBOX7242  BOONE JACQUELINE & PAULI ROSE RICE. ARCHIE HEIRS & LISAE P. HALL BLACKLEDGE HELEN HEIRS MARCUS PAUL ROY ERIC & DONNA  009800369 1164 002011914 2519 555767738 2824 555781759 946 1827 :  005017553 555554137 3160 555784590 2741 555657404 3121 555783331 2615 555780549 1120 001051515 2698 555780753 1139 002058089 2602 002006773 493 250  AHMED LETHA & ASLAM TRUSTEES PETTINGILL JEFFREY CHILL THAI & SUSHI BARI LLC DBA CHILL THAI & SUSHI BARI LLC WOODY KAREN 201 WALLACE. AVE GUSTOSO RISTORANTE INC 4365N226HWY GOODWINEDWARD: JR 1570PARKI DR PRITCHARD G. KATHLEEN HEIRS UNKNOWN HERNANDEZ CRISTINA 547LOWER BROWNS CREEKI RD BLACKLEDGE HELEN HEIRS 419ELMSTREET BUTNER GAIL 61 DAISEYAVE UNKINOWN 80LOUISDR 611 ANTON BLVDSTE700  BOONE NC 28607-4816  002023299 001087675 2784 555782020  PRESTON CAPITAL CORPORATION STAMEY MARVIN HARBOR CAPITAL GROUP    Date: 7/12/2024 TOWN OF SPRUCE PINE Account County Number Customer  Delinquent Accounts Report  Page: 4 of4 Paid Zipcode $0.00 99999 $0.00 28601 $0.00 28777 $0.00 28777 $0.00 21030 $633.14 28777 $0.00 28777 $5.60 28146 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28777 $0.00 28705 $0.00 30308 $0.00 28212 $367.07 28777 $0.00 28777  Operator: 8 Billed City ST $44.23 UNKNOWN NC $41.82 HICKORY NC $40.97 SPRUCE PINE NC $37.12 SPRUCE PINE NC $29.85 COCKEYSVILLE MD $662.98 SPRUCE PINE NC $29.55 SPRUCE PINE NC $34.54 SALISBURY NC $26.62 SPRUCE PINE NC $24.71 SPRUCE PINE NC $23.38 SPRUCE PINE NC $12.59 SPRUCE PINE NC $12.41 SPRUCE PINE NC $12.26 BAKERSVILLE NC $12.11 ATLANTA GA $11.41 CHARLOTTE NC $378.09 SPRUCE PINE NC $7.43 SPRUCE PINE NC Balance Remaining:  Balance $44.23 $41.82 $40.97 $37.12 $29.85 $29.84 $29.55 $28.94 $26.62 $24.71 $23.38 $12.59 $12.41 $12.26 $12.11 $11.41 $11.02 $7.43 $33,308.82  Address 555551457 UNKNOWN 944 009900454 3141 555783922 3096 555783765 2000 555556149 2379 555683822 2389 555713570 1432 555551002 3172 555784319 2800 555782081 2782 555781845 2809 555782060 2561 555767849 2269 555551718 2996 555783313 672 004008090 881  891  RANKIN PATTERSON OIL COMPANY AHMED. ASLAM & LETHAE ASTON. JAMES LLC  420 10TH AVE DRI NE APT56 DBA ASTON. JAMES 251 RESERVOIR RD POBOX1339 21 PINE. AVE 565OVERLOOKDR 6685 STOKES FERRY RD 108 MEADOWLN 135FORTNER DR 4460AKAVE PHAM, VUANH 195MICAST DBA:PROFILES DBAI NCR 4632 MCALPINE LANE 118 DOGWOOD KNOLL ROAD DBA SPRUCE PINE HEALING CENTER Tax Years Included  PENDLEY FREDDIE &. JOHNATHAN REDBOX AUTOMATED RETAIL, LLC OBERHAMMER KIMBERLY BRANNIGAN JEFFERY TRUSTEE PIPE GEORGE & CHERYL BAKKE FRANKLIN BRYON CLAUDIAS LOS 41 MARIACHIS GUARDIAN! MARTHA NAIL EXPO ON SKYVIEWLLC SILVAFIGUEROA REYNALDO BURLESON STACEY NCR  BUCHANAN DAVID M. MCCLELLAN RANDY & BRENDA SPRUCE PINE HEALING CENTER PLC  002014322 3222 555783141  NOTE: Account Balance reflects ONLY: selected taxy years range.  2023    7/12/2024 10:45:13A AM TOWN OF SPRUCE PINE ax Year 2023 Grand Totals:  Collections Rate Report  Page: 1of1  Charges $0.00 $0.00  Collections $1,427,810.39 $1,427,810.39  Net ($1,427,810.39) ($1,427,810.39)  Collections Percentage  0.00% 0.00%    No Cost Solutions Costs Down, Profits Up  Audit  Proposal  Driving Your Business Forward    www.ncsaudit.com  Page 02  Overview  Company  About Us  Mission  At No Cost Solutions, we specialize in optimizing business profitability by uncovering and correcting overlooked expenses in utility and telecom services. With over 30 years of experience and a proven success rate of 95%, we are dedicated to helping businesses like yours achieve maximum savings and operational  Our mission is simple yet powerful: to help businesses thrive by reducing unnecessary expenses. We're more thanj just consultants- we're your strategic partners in cost reduction optimization. Founded with a passion for helping businesses thrive. we: specialize in uncovering overlooked expenses and enhancing operational efficiency.  efficiency  Promise  Transparency, Integrty,odkococy.ond excellence guide everything we do. Whether you're as small startup ora global corporation. we're here to optimize your financial health and drive sustainable growth.    www.ncsaudit.com  Page 03  Statement of Work  No Cost Solutions will undertake the following:  Conduct audits on electric, natural gas, and water invoices spanning the past 36 months, along with telecom invoices (covering local, long distance, data, wireless, Internet) for the last 6 months, to identify any Obtain billing histories, Customer Service Records, and necessary Notify utility vendors of any identified billing errors and collaborate to ensure accurate credits and corrections for past billing mistakes. Analyze Spruce Pine's utility invoices to pinpoint cost inefficiencies. Prepare detailed documentation outlining identified cost inefficiencies Implement Cost Saving Findings only upon written approval from Spruce Collaborate with vendors to ensure proper implementation of Cost Saving Findings, defined as reduction in unit costs, removal of charges, or Provide regular updates to Spruce Pine throughout the audit process. Compile a comprenensive final audit report detailing all findings. Invoice Spruce Pine based solely on actual refunds and approved cost savings; NCS does not invoice based on projections or estimates. Conduct an annual audit to ensure ongoing accuracy and cost efficiency  inaccuracies billed by Spruce Pine's utility vendors. information directly from the vendors.  and potential savings opportunities.  Pine.  reduction in fees, taxes, and other vendor charges.  of Spruce Pine's expenses.    www.ncsaudt.com  Page 04  Data Collection  No Cost Solutions will need access to the following:  Itr may be possible to access Spruce Pine's invoices directly through the vendor's web portal. Should this option be available, Spruce Pine will need to provide NCS with their username and password for retrieving invoice copies. In cases where Spruce Pine lacks online access, NCS will collaborate with them to set up such access. If online access is not viable, Spruce Pine will  need to provide the following:  Electric Bills - 12 months invoices (full bill copy) for each account number Natural Gas Bills - 12 months invoices (full bill copy) for each account Local Telephone - most current invoice (full bill copy) for each account Wireless - 3 to 6 months invoices for each account number (summary Long Distance -3 to 6 months invoices for each account number Data/Internet - most current invoice (full bill copy) for each account  number number pages only)  (summary pages only)  number  Acopy of vendor contract for any of the above    www.ncsaudit.com  Page 05  Compensation  NCS will audit Spruce Pine's invoices at no charge. If no errors or cost reductions are identified, NCS will not charge any fee. NCS's compensation is  solely contingent upon the findings of the audit.  Upon securing a refund or credit for past erroneous charges, NCS will receive fifty percent (50%) of the refund/credit upon Spruce Pine's receipt. If Spruce Pine implements the identified Cost Savings Findings, NCS will receive fifty percent (50%) of the actual savings realized during the first  thirty-six (36) months.  In North Carolina, the statute of limitations is 36 months, allowing us to potentially recover errors from the preceding 36 months. With our annual audits included in the service, Spruce Pine can expect 100% accuracy for the  subsequent 36-month statute.  Monthly invoices reflect actual savings from Spruce Pine's vendor invoices, providing transparency and value at every step of our partnership.    www.ncsoudit.com,  Page 06  Audit Timeline  Audits from start to finish are completed with 8-12 weeks  We schedule ar meeting to discuss your goals, needs, and expectations. Gain access to invoices and obtain necessary authorization to work with Once you approve the proposal, we begin initial analysis of utility invoices to identify potential errors and inefficiencies. We provide regular progress updates and provide savings opportunities as they are discovered. Savings are implemented with your approval. Upon project completion, we provide a detailed final audit report highlighting the results of the audit. We continually monitor your bills and perform annual audits to continue to optimize your profitability.  Initial Consultation  Data Collection and Analysis  vendors.  3 Project Kickoff  4) Regular Updates  5 Project Completion  Ongoing Support    No Cost Solutions Costs Down, Profits Up  -  Contact Us  Website Phone E-mail HQ address  www.ncsaudit.com (336)706-2470  mlewisoncsoudit.com  615 S College St. Charlotte, NC 28202    AUDITAGREEMENT  State: NorthCarolina Date ofA Agreement: Client: Purpose and Duration  County: MUd  Consultant: LD/ Audit Solutions dba No Cost Solutions  Thep purpose ofA Agreement ist tos state the terms and conditions under which Consultant ist top provide Client with consulting services designed to obtain refunds and costr reductionsi int the areas of Utilities and Telecom Expenses. The duration oft this Agreement shall bei for oney year. After the initial term, either partyr may terminate this agreement witha a 30-day written notice however, anyi fees due Consultant will continue tol be paid after expiration oft this period ass stated! below. Shouldt the implementation ofa any item be delayedf for any reason, Consultant will receive payment upon thei implantation ofs said Inc consideration oft the mutual promises contained within this Agreement, the parties agreet tot the following:  item(s) based ont the schedule below.  Audit Services Consultant will:  Analyze Client current and prior vendori invoices toi identify errors and over charges. Work with applicable vendor(s) to correct alle errorsi identified and obtain credit/refund for thef fulla amount of Present to Client documentation detailing all cost reduction opportunities identified by Consultant. Work with applicable vendor(s) toi implement all Client authorized cost reduction items. Consultant cannot Prepare and present to Client a' 'Final/ Audit Report' that will detail alll billingi issues identified, corrected, and Obtaine each month, vendor invoices too calculate actual cost savings (if applicable). IfClient bills cannot be obtained via vendor portal, Client will provide Consultant the applicable invoice copies within 10 days ofr receipt Perform ana annual audit of Client vendor invoice toi identify new errors and over charges billed! by Client vendor  erroneous charges (within the state! Statute ofL Limitations) implement anyi item without written authorization from Client.  implemented. byo client from Vendor.  for thei term oft the cost reduction compensation. Client agrees to compensate Consultant asf follows: Consultant's efforts payable uponr receipt oft the Clientf from vendor.  Refund/Credits: Consultant will receive ai fifty percent (50%) share ofa all the refund/credits received because of Cost Reductions: Consultant will receive a percentage. share ofa allt thes savings whicha are created by Consultant's efforts  based ont thet following schedule:  50% oft the first thirty-six (36/months ofa actual savings payable monthly  Alli invoices are due uponr receipt. Invoices paid over 300 days will bes subject toal 1.5%1 latef fee. Client agrees that its utility and telecom services are currentlyr not under cost reduction evaluation by Cliento or any7 ThirdF Party. Anyi item thati istobe excluded from Consultant's efforts willl bei identified by Clienta as an attachment to this agreement priort to the start oft the audit. Ifani item isr not excluded inv writing priort tot the audit and savings are obtained by Client ont that item, full compensation will be due Consultant ass stated withint the terms oft this Agreement. A. Nothingi int the Agreement shalll be deemed tol limit ora abridge the right of Client too change its business operations in such a mannera asi its shall, ini its sole discretion, deem necessary ora appropriate tot the conduct ofi its business, regardlessof the effect such change shall have oni its consumption or cost of operations. B. Partiest tob be bound: The parties hereto and their respective heirs, successors, anda assigns. C.A Amendments: and Modifications oft this Agreement: shall bei in writing and signed by both parties hereto. D. Consultant is hereby authorized to acta as Client's agenti inc obtaining billingi informationt from Utility and Telecom Companies, Taxing Agencies, and others sources asr required. ClientTos SpNa BN. -ikt Title: Fone MF.  Other  Signatures:  ConsultantDASdbal No Cost Solutions wM2a ePresrdent    SALISE  No Cost Solutions P.O. Box 12308 Charlotte, NC28220 To Whom It May Concern:  The City of Salisbury is happy to be a referral for No Cost Solutions. We have had a utility audit performed in the past, sO we weren't sure what would be found. We were pleasantly surprised at how much No Cost Solutions uncovered in their audit and the money that they were able to put back into our budgets. There's no  downside to giving them a shot to see what they can find.  Sincerely,  Wadifehe- Wade Furches Finance Director City of Salisbury  Oty s Salissany Post Olie Bax 479  Plaance Depanonert Sallbeny. me 28145-0479  7depkone (704) 638-5302 Jas (704) 638-8435    Oity of fout Airy  No Cost Solutions P.O. Box 12308 Charlotte, NC: 28220 To Whom it May Concern:  We are pleased to refer No Cost Solutions to any organization who is concerned about its costs, their accuracy, and their cost efficiency. No Cost Solutions verified our utility invoices and was able toi identify multiple billing discrepancies. No Cost Solutions handled all the paperwork and discussions with our utility vendors to ensure each finding was implemented correctly. We  highly recommend their service.  Best regards,  Stan R. Farmer, MPAff, MPA, CPM, AICP, ICMA-CM  City Manager 336-786-3502  R.O.B0X70-MOUNT, AIRY, NORTH CAROLINA 27030. PHONE (336) 786-3501. FAX (336) 719-7506    CAR E Town of Spindale EST.1923  PO Box 186 . 125 Reveley Street . Spindale, NC28160 Phone: (828)286-3466- Fax: (828),286-3305  No Cost Solutions P.O. Box 4846 Greensboro, NC 27404 To Whom It May Concern:  No Cost Solutions performed an audit on our utility and telephone invoices. NCS identified several accounts that were billed incorrectly by our vendors. NCS obtained a refund and implemented cost savings that will have a direct positive impact on our budget. The audit took very little of our time as NCS did the majority of the work. NCS' proved their experience not only in finding the billing issues, but also with how to get the vendors to fix them. We highly  recommend No Cost Solutions to any businesslorganization.  Best regards,  Cadyr Onyak  Cathy Swafford Finance Officer    MOO M  Town of Mooresville  North Carolina Town Hall  No Cost Solutions P.O. Box 4846 Greensboro, NC: 27404 To Whom It May Concern:  Tworked personally with Mitchell and No Cost Solutions and would recommend their utility audit. We were approached! by! No Cost Solutions tol have our utility invoices audited and being a municipality of taxpayer money, we wanted to verify every dollar was correct. No Cost Solutions was: successful in identifying and implementing refunds and costr reductions. We look forward to our continued relationship with No Cost Solutions as they provide annual audits to correct any further billingi issues.  Sincerely,  Amanda Martin Town of Mooresville  413 N. Main! Street I P.O. Box 878 I Mooresville, NC: 28115 I 704-663-3800 I mooresvillenc.gov    BROAD RIVERAA WATER AUTHORITY  No Cost Solutions P.O. Box 4846 Greensboro, NC27404 To Whom It May Conçern:  We want to express our appreciation for the audit you) performed on our utility and telecom invoices. The refunds and cost savings you obtained allow us to help keep our customers' costs down. The audit process took little of our time. We would highly recommend your services to  any businesslorganization concerned about their bottom line.  Sincerely,  Mowslunat  Maria Hunnicutt Executive Director  1121 NORTH MAINS STREET . RUTHERFORDION, NC . 28139 PHONE 828.286.0640 . FAX 877.375.1630    Town of Spruce Pine, North Carolina  ORDINANCETO DECLARE SURPLUS PROPERTY AND AUTHORIZATIONTO, AUCTION PROPERTY  NOW COMES the Town Council for the' Town of Spruce Pine ("Town"), at a duly called meeting with a quorum established, and hereby adopts this Ordinance to. Declare Surplus Property  and Authorization to. Auction Property.  WITNESSETH:  WHEREAS,a 2010Dodge Charger ("Property") has become unnecessary and undesirable for the' Town's uses and purposes and the Town desires to declare the Property surplus; and WHEREAS, pursuant to N.C.G.S. $ 153A-176, and -160A-265, -266 and -270, no earlier than ten (10) days after adoption of this Resolution, the Town desires to sell the Property to the highest bidder pursuant to an electronic auction administered through GovDeals.com, with the specific link for the auction available on the' Town's website, and set the minimum opening bid at  $500.00.  NOW, THEREFORE, BE IT RESOLVED BY THE TOWN that: (1) the Property is hereby declared surplus and is unnecessary and undesirable for the Town's uses and purposes; (2) that the Town Manager, or designee, be authorized to list the Property with GovDeals.com to be auctioned no earlier than ten (10) days after adoption of this Resolution with a minimum opening bid of $500; and (3) and this Resolution be placed on the Town's website and available for public  inspection for the ten (10) days preceding the auction.  READ AND APPROVED this 12th day of August 2024.  TOWN OF SPRUCE PINE Hiske Glg Phillip Mayor  He  Clud-tRauag  Brooke Peterson Town Clerk  -  Post Office Box 189, Spruce Pine, North Carolina 28777-0189 Telephone: (828) 765-3000 Fax: (828) 765-3014 Website: wwwspnueepinemegow    Town of Spruce Pine: Surplus Property  Inventory No. 1  Item Description 2010 Dodge Charger Vin #2 2B3AA4CTBAH19957  Starting Bid  Quantity $500 1  Location Spruce Pine Police Department    OVEOLIA  VEOLIA NORTH AMERICA 95 CLEARWATER LANE SPRUCE PINE, NC: 28777  TELEPHONE (828)7 765-3011. FAX: (828)7 765-3013 EMAIL- donnie.s staton@veolia.com  MONTHLY REPORT  OF THE  WATER AND WASTEWATER FACILITIES SPRUCE PINE, NORTH CAROLINA  Ping  inl  zAlacCicaptucAhneicem  wwralbpotratwantuinecon  (828)765-3008  PREPARED FOR THE July 2024  TOWN OF SPRUCE PINE    OVEOLIA  JULY 2024 MONTHLY REPORT SPRUCE PINE WATERASTE PLANTS OPERATED BY VEOLIA NORTHAMERICA  WATER SYSTEM  The water plant, pump stations, and both wells operated in full compliance with all State and Federal rules for the month. The Water Plant collected six (6) bacteriological samples from the 7/3/24 KDT performed quarterly calibrations on all equipment at both plants and at the wells. 7/15/24 Line break inside Mchone water pump station. We are totally rehabbing this station. We are installing two new pumps,new electrical,new piping,new flow meters and check valves. This station is one of our oldest stations and was desperately in need of improvements. 7/22/24 Installed new backup power and surge protector at our Mitchell High water storage tank. This will protect our Scada equipment from lightning strikes and power surges.  distribution system and all were clear.  They also installed new chlorine injectors at the well house.  CAPITAL PROJECTS  Road leading to our Overlook water storage tank has been graded and graveled. This  was in our 2024/2025 budget. This was a much needed improvement. Also we got a new desktop turbidimeter for the water plant lab.  PRODUCTION  PRODUCTION MG AVE GAL/DAY  GALLONS USED TO BACKWASH FILTERS 620000  PRODUCTION MG 1.06  Water Plant Wells Raw NTU Finished NTU Fed. Limit  33.0 5.0 WATER TURBIDITY 2.34 .03 .3  EFFLUENT CHLORINE RESIDUAL  1.53  Veolia North America, 95 Clearwater Lane, Spruce Pine NC 28777  Tel. +18287653011 Fax +1 8287653013  www.eolianortnamerica.com  Page 1 of2    OVEOLIA  WASTEWATER  The wastewater plant and lift stations operated in full compliance with all State and Federal 7/9/24 Waste plant staff removed eight five gallon buckets of grease balls from the Depot Street 7/16/24 Our oldest pump at the lower prison pump station completely failed. We had a spare pump onsite. It was installed and we were back up and running in one day. SW Pump Services is rebuilding the failed pump. We always try to keep a spare pimp on hand at all of our large 7/17/24 Blue Ridge Standby Power installed a new main control switch at our Burleson Hill sewer lift station. He also installed a new battery and charger on the generator for this station.  rules and regulations for the month.We sent 3 loads of solids toi the landfill.  sewer pump station.  stations.  7/23/24 Staff pulled and unclogged number 2 Beaver Creek sewer pump.  CAPITAL PROJECTS 2024/2025 budget. ANALYSES  Blue Ridge Standby Power installed a new generator transfer switch at the Burleson Hill sewer pump station. New gas monitor came in for the waste plant. These were in our  INF AVG MG/L 161.3 252.2  EFF AVG MG/L 2.31 4.6  % REMOVAL  BOD TSS  99% 98%  OTHER CONSIDERATIONS  All safety training for all employees is up to date.  Respectfully Submitted, Donnie Staton Project Manager Veolia North America  Veolia North. America, 95 Clearwater Lane, Spruce Pine NC 28777  Tel. +18287653011 Fax +18287653013  www.yeolianorthamerica.com  Page 2 of2    Town of Spruce Pine Monthly Report  July 2024  Public Works Department  Work Order Summary for July 2024: Unlock and turn on meter 11 Turn off and lock meter 10  Jet Lines 3 Patch Potholes 3 Mowing 2 Misc. 9  Brush 26 Leaves 1 Locates 60 New Meters 6 Meter Checks 17 White Goods 1 Cardboard (weekly) Water Leaks 7 Sewer Leaks 0 Water Taps 2 Sewer Taps 0 Graves 0  Unstopped culverts/ditches 9 Removed Trees from road 2 Facilities maintenance 6    July Misc. work summary:  OnJuly 15th we had a total loss of the McHone pump station and lost water from the McHone tank, we worked very hard for several days to rectify the situation to get everything back on line, the new pumps are installed and the piping inside the station will be upgraded to new as soon as all fittings and pipe arrive.  Had the two areas on valley rd paved from previous water leak  repairs and sewer tap.  We have received 64 new meters from Ferguson supply.  We are working closely with several contractors with work going  on in the system for new water and sewer services.  Worked with high country council on the stormwater mapping. Mowed several places around town and will continue that  throughout the summer.  We Jetted out and cleaned 900 feet of sewer line this month which puts us at 12,250 feet working towards our goal of 18,500 feet  per year.  All items from the budget have been ordered and received except for the work lights andl Ilook for them to be in this week.    We were able to save enough money on the items we had budgeted for to also bring in a new flail mower for the tractor to more safely and efficiently mow our streets with.  Travis Phillips Public Works Director    As the Executive Director ofl Downtown Spruce Pine, iti is my privilege toj present this report detailing our recent activities, accomplishments, and ongoing efforts to enhance the vibrancy and economic health of our downtown area. Over the past few months, our focus has been on strengthening our support for local businesses and engaging the community through various events. This report provides a comprehensive overview oft these initiatives, highlighting thej progress we've  made and the positive impact on our community. Program Development and Business Support:  We have made significant improvements in our Downtown Entrepreneurial Assistance Program. After recognizing barriers that prevented businesses from participating, we removed the requirement for enrollment in the entrepreneurial class program and expanded thej program to include existing businesses. These changes are expected to encouragel broader participation and support the growth of our downtown economy. You will find a copy oft the new program attached to this report. In addition, our annual report and statistics were successfully submitted to the state Main Street organization and have been approved. We are currently awaiting further data from the state to Our efforts to foster a vibrant business environment also include sponsoring local events, such as the upcoming barbecue festival, and exploring new initiatives like bringing an Art-o-mat-a refurbished  provide a more detailed analysis of our performance.  cigarette machine that dispenses local art-to downtown Spruce Pine.  Events and Community Engagement:  Community engagement remains a cornerstone of our efforts. Our pocket park has been a hub of activity, hosting a variety ofevents that have been well-received by the public. Al local printmaker led asuccessful printmaking workshop, Parkwayl Playhouse's "Reading is Alive" program visited twice, Our June 3rd' Thursday event saw double the participation of our first event, demonstrating growing community interest. Although the. July event was canceled due to weather, we: remain optimistic We are also collaborating with the planners of the Hilloween Street Festival, which will take place in To sustain this momentum, we are: revitalizing our Promotions and Events Committee, bringing in  and the' Toe Cane. Beekeepers presented a Beekeeping 101 session.  about our event this Thursday, August 15th.  October. This promises to be an exciting addition to our downtown event lineup.  new members and fresh ideas to ensure continued success.  Infrastructure and Beautification:  One of our new projects is working on the installation of dark sky-certified string lighting in the pocket park. This project will enhance the park's atmosphere while minimizing light pollution, in line  with our commitment to preserving our dark sky. Governance and Organizational Development:    Downtown Spruce Pine Entrepreneur Assistancel Program_(DEAP)  Downtown Spruce Pine believes the key to economic development rests in supporting the businesses that are most beneficial to our communly-indepenoent andl locally owned. We strive to foster our downtown's economic and cultural viability and believe that "Main Street America" is still the hub of commerce, culture, and civic life today. Moving forward requires a proactive approach to recruiting, developing, and supporting our best assets! Creating a community that supports entrepreneurial development will not only generate profit for the entire county but will directly benefit our specific We introduce the newly restructured DEAP or Downtown Entrepreneur Assistance Program to attract innovative businesses and support our current downtown businesses. DEAP is an incentive grant to support local businesses, increase revenue, and make downtown Spruce Pine an attractive option for visitors, residents, and business development. The purpose of this program is to support business development by providing grants for exterior improvements that comply with Department of Interior historic preservation standards for our historic downtown area or for marketing materials that will promote  economic needs.  businesses to residents and tourists.  The DEAP program awards grants of $1000 for thet following purposes:  Exterior Improvements: Enhancements to business facilities that comply with DOI historic preservation Marketing Materials: Initiatives such as website creation or updates, rebrandinglogo creation, or other  standards. promotional materials.  DEAP Participant Guidelines  Eligibility: The business must be physically located and registered in the Downtown Spruce Pine District.  Grant Amount: The maximum grant is $1000 per business. Purpose: Grants can be used fore either:  Exterior improvements to the business facilities in line with historical preservation standards.  Marketing materials to promote the business to residents and tourists.  Application Process  Complete Application: Fill out the grant application form detailing the proposed project and how it will Evaluation: Applications willl be evaluated by the Downtown Spruce Pine Economic Revitalization Committee based on the clarity oft the proposal andi its potential impact on economic development.  enhance economic development int the county.    Parks and Recreation Department Office (828)765-3012 Cell (828)385-2179  Town of Spruce Pine Board Meeting  August 12, 2024  General Park Maintenance  Morning and Night check list completed each day  Trash pick-up in town Mowing and weedeating  Brad Ragan Park Daily routine  Riverside Park  Old restrooms removed Playground and shrubs removed Press box taken off dugout  Shelter Reservations  July 40: reservations  Pool  6pool rentals for July All classes ended August 5th Closed pool on August 10th  Coved pool and stored all equipment and drained wadding pool August 12    Riverbend Park  Grand opening Working on the knot weed  Have had several express how much they like the park  Town  N/A  Other Business  Have the side by side marked, hazard light, blinkers, and horn installed  Looking for part time staff Looking for next summers. lifeguards  Starting to work on a work order system for the parks    Town of Spruce Plne Financials Ending June 30th, 2024 4th Quarter FY: 2023-2024-  2023-2024 Budget Figures  2023-2024 Y-T-D June 30th,  Budget $1,539,800 $750,000 $285,000 $80,000 $201,245 $26,000 $7,500 $240,015 $0 $0 $3,129,560 $23,135 $283,049 $3,200 $5,250 $164,150 $150,028 $171,500 $31,350 $1,176,949 $220,514 $238,535 $92,450 $328,302 $140,439 $5,000 $27,350 $68,359 $3,129,560 $0]  2024  Percent  General Fund Revenue Levied Taxes and Penalties Local Sales Tax Franchise Taxes Powell Bill Interest Earned Recreation Park Revenue Revolving Loan Repayments Misc Income Grants Fund Balance Appropriated General Fund Revenue General Fund Expenditures Governing Body. Total Administration &F Finance Cost of Elections Tax Collections Fees Economics Total Public Building & Facilities Fire Department Building Inspections Police Department Public Works Powell Bill Sanitation Parks & Recreation Library Trac Grant Cemetery Contingency  $1,604,936 104.2% $780,291 104.0%1 $302,872 106.3% $96,716 120.9% $224,391 111.5% $41,949 161.3% $7,809 104.1% $273,489 113.9% $1,995 $0 $3,338,582 106.7% $22,525 $256,594 $3,153 $4,677 $107,457 $147,497 $169,041 $26,407 $1,110,177 $177,285 $234,041 $91,721 $321,735 $137,669 $5,000 100.0% $22,002 $2,836,980 $501,602  97.4% 90.7% 0.0% 89.1% 65.5% 98.3% 98.6% 84.2% 94.3% 80.4% 98.1% 99.2% 98.0% 98.0% 80.4% 90.7%  Total General Fund Expenditures Excess (deficiency) of revenue over Expenditures    Town of Spruce Plne Financials Ending June 30th, 2024 4th Quarter FY 2023-2024  2023-2024 Y-T-D June 30th,  Budget  2024  Percent  2023-2024 Budget Figures Water & Sewer Fund Charges for Water Charges for Sewer Water & Sewer Taps Water & Sewer Interest Misc Revenues Retained Earnings Appropriated Water & Sewer Revenue Water & Sewer Expenditures Water & Sewer Debt Water & Sewer Administration Water Expense Sewer Expense Contingency  $1,803,000 $1,237,000 $6,000 $15,000 $101,500 $o $3,162,500 $62,364 $1,307,928 $987,777 $699,108 $105,313 $3,162,490 $10  $2,064,798 $1,329,773 $24,397 $26,472 $117,935 $0 $3,563,375 $62,363 $1,304,033 $942,657 $642,241 $2,951,293 $612,082  115% 107% 407% 176% 116% 0% 113% 100% 100% 95% 92% 93%  Water & Sewer Expenditures Excess (deficiency) of revenue over Expenditures    Town of Spruce Pine Analysis of Current Year Tax Levy 06/30/24 excluding vehicle taxes Property Town-wide Valuation 56,303,670 $0.46 261,475,900 64,964,319 16,347,676 82,860,185 316,231,380  Amount ofLevy  Rate  Original levy: Real property Building property Personal property Public service companies Penalties Exemptions  1,454,664.35  Discoveries: Current year taxes Rounding Prior year taxes Abatements  122,789 389,874 512,663  564.83 1,884.59 2,449.42  Min! Bill Rounding Releases (Curr) Releases (Prior),  32,704 4,559 316,321,465  150.44 0.07 20.97  Total property valuation  Net levy Uncollected taxes at Current year's taxes collected Current levy collection percentage  1,455,057.84 30,974.33 1,424,083.51 97.9%    SPRUCE PINE  ABC BOARD  FINANCIAL  STATEMENTS  JUNE 30TH  2024    1:53PM 07/17/24 Accrual Basis  Spruce Pine ABC Board Profit & Loss June 2024  Jun: 24  Income Liquor Sales Store #1 Wine/Mixer Sales Store #1 Total Income Costo of Goods Sold Cost ofl Liquar Store #1 Cost of Wine/Mixers Store #1 Total COGS Gross Profit Expense Alcohol Rehab & Education Payab Bailment Charge Bank Credit Card Fee Contribution to Town of Spruce Depreclation Excise Tax Garbage Removal Insurance-Employee Mixed Beverage Tax (DOHR) Payroll Taxes Professional Services Repairs & Maintenance-Bidg Salarles & Wages Supplies Surchargel Fee Telephone Travel Utllitles Heat, Lights, Water. Total Utllitles Total Expense Net Income  182,627.45 634.10 183,261.55 85,134.20 402,00 85,536.20 97,725.35 469.75 984.50 2,552.94 160,000.00. 1,040.01 41,371.00 40.00 487.75 137.85 1,073.31 700,00 2,116.97 14,294.51 1,264,59 411.70 184.97 86.88 645.58 645,58 227,862.31 -130,136.96  Page 1    1:53PM 07/17/24 Accrual Basis  Spruce Pine ABC Board Profit & Loss YTD Comparison  June 2024  Jun: 24 0.00 182,627.45 634.10 183,261.55 85,134.20 402.00 85,536.20 97,725.35 0.00 469.75 984.50 2,552,94 160,000.00 1,040.01 41,371.00 40.00 487.75 0.00 137.85 0.00 1,073.31 0,00 700.00 2,116.97 0.00 14,294.51 0.00 1,264.59 411.70 184.97 86.88 0,00 645.58 645.58 227,862.31 -130,136.96  Jul' '23-Jun: 24 2,357,54 2,125,228.26 7,378.06 2,134,963.86 1,031,521.03 4,594.30 1,036,115.33 1,098,848.53 360.00 19,386,48 26,893.25 28,950.17 160,000.00 12,480.12 481,752.00 480.00 5,641.53 6,552.55 1,501.01 848.76 14,818,73 132.00 13,900.00 51,899.33 1.411.60 177,642.22 258.00 11.887.48 11,009.52 2,163,56 1,495.64 325.00 8,151.27 8,151,27 1,039,940,22 58,908.31  Income Interest Income Liquor Sales Store #1 Wine/Mixer Sales. Store #1 Total Inçome Cost of Goods Sold Cost of Liquor- Store #1 Cost of Wine/Mixers - Store #1 Total COGS Gross Profit Expense Advertising Alcohol Rehab & Education Payab Ballment Charge Bank Credit Card Fee Contribution to Town of Spruce Depreciation Excise Tax Garbage Removal Insurance-Employee Insurance-General Mixed Beverage Tax (DOHR) Office Supplles Payrol! Taxes Postage Professional Services Repairs & Maintenance-Bidg Returned Checks Salarles & Wages Security Supplies Surcharge Fee Telephone Trave! Uniforms Utillties Heat, Lights, Water Total Utilitles Total Expense Net Income  Page 1    Town of Spruce Pine Financials Ending June 30th, 2025 1st Quarter FY: 2024-2025  2024-2025 Budget Figures July 31st, 2024 General Fund Revenue Levied" Taxes and Penalties Local Sales Tax Franchise Taxes Powell Bill Interest Earned Recreation Park Revenue Revolving Loan Repayments Misc Income Grants Fund Balance Appropriated General Fund Revenue General Fund Expenditures Governing Body Total Administration & Finance Cost of Elections Tax Collections Fees Economics Total Public Building & Facilities Fire Department Building Inspections Police Department Public Works Powell Bill Sanitation Parks & Recreation Library Trac Grant Cemetery Contingency  2024-2025 Y-T-D June 30th.  Budget $1,532,500 $750,000 $285,000 $80,000 $120,000 $26,000 $2,000 $135,015 $0 $0 $2,933,515 $23,692 $281,868 $0 $5,250 $170,927 $130,028 $171,500 $31,350 $1,201,192 $188,491 $116,068 $97,073 $325,230 $118,959 $5,000 $34,350 $32,537 $2,933,515 $0  2025  Percent 0.7% 8.4% 0.0% 0.0% 17.0% 45.2% 0.0% 0.4% 3.6% 6.7% 23.8% 0.0% 6.7% 14.2% 19.6% 0.0% 0.0% 16.1%] 29.5% 1.6% 0.0% 17.5% 1.9% 0.0% 10.0% 14.7%  $10,733 $63,251 $0 $0 $20,378 $11,758 $0 $501 $0 $0 $106,622 $1,591 $67,027 $0 $353 $24,333 $25,421 $0 $0 $193,594 $55,621 $1,827 $0 $56,870 $2,245 $0 $3,435 $432,318 $325,696  Total General Fund Expenditures Excess (deficiency) of revenue over Expenditures    Town of Spruce Plnel Financials Ending June 30th, 2025 1st Quarter FY 2024-2025  July 31st, 2024  2024-2025 Y-T-D June 30th.  Budget  2025  Percent  2023-2024 Budget Figures Water & Sewer Fund Charges for Water Charges for Sewer Water & Sewer Taps Water & Sewer Interest Misc Revenues Retained Earnings Appropriated Water & Sewer Revenue Water & Sewer Expenditures Water & Sewer Debt Water & Sewer Administration Water Expense Sewer Expense Contingency  $1,879,867 $1,325,850 $6,000 $15,000 $91,500 $0 $3,318,217 $62,006 $1,422,318 $970,766 $718,127 $145,000 $3,318,217 $0  $241,212 $136,537 $2,900 $0 $3,386 $0 $384,035  13% 10% 48% 0% 4% 0% 12% 0% 5% 8% 6% 6%  $0 $68,007 $76,695 $43,838 $188,540 $195,495  Water & Sewer Expenditures Excess (deficiency) ofr revenue over Expenditures    REQUEST FOR PROPOSAL Water and Wastewater Plant Operations Town of Spruce Pine  I.I Invitation  The Town of Spruce Pine invites proposals from qualified contractors to provide operation for the water and wastewater plants of the Town. All sealed proposals must be submitted tot the Town of  Spruce Pine by 5:00 pm on Thursday October 31s, 2024.  Town of Spruce Pine 11050. S. 226 Hwy Spruce Pine, NC28777  All questions concerning this Request for Proposal should be directed to Darlene. Butler, Town Manager, Monday - Friday 7:00am = 5:00pm at (828)-765-3000 or via email to  AAEETCARIAPIECRN  Background: The Town of Spruce Pine has aj population of2,220 people. The Spruce Pine Wastewater Treatment Plant is a 2.0MGC wastewater treatment facility that serves Spruce Pine and main corridors leaving' Town limits. In 2023, the Plant treated an average daily flow of 611,000 gallons per day. The treatment planti includes the following components: influent pumping; automatic bar screen; teacup grit removal system; three ring oxidation ditch; two final clarifiers, one emergency clarifier; chlorination/de-chlorination system; two aerobic sludge digesters. Discharge from the plant enters the North Toe River, a class CTrout water: in thel French Broad River Basin. The Town has one: industry, BRP Recreational Products on a modified pretreatment permit program. The Contractor will be responsible for the sampling & inspection process. The Town of Spruce Pine The Town of Spruce Pine's water system has a permitted treatment and storage capacity of 1.6 million gallons, and a 2023 average use of 1.20 million gallons per day (MGD). Beaver Creek Reservoir is the primary water source for the Town andi is located at thel headwaters of Beaver Creek. The North Toe River supplies additional water through an intake located just upstream of the US19E Bridge in Avery County. The system also includes Carter's Ridge Wells located on Carter's Ridge Road as sources of ground water available to the Town of Spruce Pine during times of high consumption. The water system has five pump stations. The plant also has a certified lab.  The sewer system has fourteen lift stations.  is the POTW enforcement.    We currently have 11 fulltime manager, three wastewater employees, and four water employees. The water plant requires an A surface license, and the wastewater plant requires a Grade 3 biological license. Town staff are responsible for the distribution and collection system excluding Applicants must be in good standing with North Carolina Department of Environmental Quality.  the lift and pump stations.  ILSERVICES  The Contractor shall obtain all requisite and necessary permits/licenses and satisfy all environmental requirements. The Contractor shall develop annual capital request items for the Town's annual budget. The contractor shall attend monthly Council meetings and provide a monthly report. The Contractor shall furnish all labor and supervision for the operation and maintenance oft the water and wastewater plants of the Town. The work shall include treatment and distribution of potable water, collection and treatment of wastewater, corrective and preventive maintenance of Town equipment as well as repairs, reports preparation and other services as specified in this statement of work. The  contractor shall perform to all standards in the enclosed contract.    II. TERM  The initial term of the Agreement for this work is three (3) years. The work will commence within thirty (30) days after the Contractor receives a Notice to Proceed from the Town of Spruce Pine. To ensure continuity ofe essential services, the successful proposer shall be prepared to fully commence work upon Notice to Proceed by the Town and should not assume that the employees of the current Contractor will be available to guide, direct or specifically orientate each Contractor employee. Any unforeseen or additional cost borne by the successful Contractor as ai result of the start-up activities will strictly be the responsibility oft the Contractor and not the Town of Spruce Pine.  IV. CONTINUITY OF SERVICES    V.FORM OF CONTRACT  The Contract between the' Town and the Contractor will include all attachments and exhibits thereto (collectively the "Agreement"). The amounts to be paid to the Contractor shall include the cost oft the  work broken down year by year oft the three year contract period.  VI. CONTRACTOR PROFILE  The Principals of the Contractor shall demonstrate extensive experience in efficiently maintaining and operating water and wastewater facilities and equipment and systems similar in complexity to those of the' Town. The Town shall have the sole and absolute discretion with respect to which Eachj prospective Contractor must respond to the following questions in a clear and comprehensive manner. Any incomplete or inaccurate: response will preclude the prospective Contractor from further A. Provide the full name, tax identification number and corporate office address of the entity, which B. Identify when the proposed Contractor organized, where incorporated and how many years C.F Provide a comprehensive description of the Contractor's corporate ownership history identifying and explaining ift there is any foreign (non-U.S. Based) ownership oft the Contractor. D. Has the Contractor orl Principle ever been terminated, fired or replaced on ap project? Ifs sO, name E.) Has the Contractor or Principle ever been involved in any litigation against or from a client? Ifso,  proposers meet these qualifications.  consideration for work described in this Request for Proposal. would enter into the contract with the' Town of Spruce Pine. principals of the firm have been engaged in the operation services.  the owner with contract information and describe the details. name the owner with contract information and describe.    VII. FORM OF PROPOSAL  The proposal must be submitted in two envelopes. The first envelope shall be clearly designated  Technica/Mlanagement Proposal" and shall contain the following: A.1 Information required in) Part VI, parts A-E, as listed above.  B. Description of operations and maintenance experience toi include references of other clients with whom the proposed Contractor or its Principals have been demonstrated a minimum of five years' experience in the management of operations andi maintenance services of water and wastewater treatment facilities. Operations and services should be of similar complexity to that of the' Town of C.F Provide a detailed start-up schedule toi include a phasing chart of chronological activities required to assure a smooth transition of personnel and equipment to assume operational control ofa all Town D. Provide an operating plan which details the Contractor's: approach to the operation oft the Town E. Provide ar man-loading charti including all direct and indirect manpower, which shall be utilized in the performance of this contract. The project team shalll have collective certification in both water and wastewater operations sufficient to meet all State and Federal requirements. F.E Provide the resume of the proposed Project Manager outlining technical qualifications to manage this contract. He/she shall also have demonstrated management experience in both water distribution G. List all projects currently operated in the State of North Carolina with a client contact. H. Provide proof ofi insurance and appropriate documentation including liability limits. I.F Provide E-Verify documentation of all employees to be involved with work on behalf of the Town The second envelope shall be clearly designated' "Cost Proposal" and shall include ExhibitI I, Cost Proposal and backup data showing all costs associated with the performance of this Agreement. The cost as presented by the contractor: represents a Guaranteed Maximum Not-to-Exceed Annual Cost. A. The project staffing plan with the proposed project manager and salary rates for each position. This includes both project staff and corporate support anticipated to be charged against the project B. .The labor burden, group insurance cost, bonuses, overtime budget, etc. charged as  Spruce Pine.  facilities upon receipt oft the Notice to Proceed.  of Spruce Pine's facilities.  and sewage collection systems.  of Spruce Pine.  The Cost Proposal shall take the following into account:  budget.    aj percentage oft total salary cost.  C. Other project related direct cost such as fuel, uniforms, training, computer hardware, and software, workmen's compensation and general liability insurance cost, etc. This will be done in sufficient D. Other project related costs, i.e. power, chemicals, repair parts, sludge hauling, and tipping fees The Town reserves the right to request additional cost data to the extent determined necessary for the performance of an adequate cost/price analysis. Price is an important factor in awarding this contract. Inr making the award ofthis contract, iti is the Town'si intent to evaluate the price proposal base on the Cost Realism- Proposed costs will be evaluated to determine if any line items are unrealistically high Support for' Technical Approach- Each proposal will be evaluated to determine if the proposed costs support the' Technica/Management Proposal. Significant inconsistencies which are not explained raise a fundamental issue of the proposer's understanding of the work required and may be grounds Reasonableness- Each proposer's cost proposal will be reviewed to determine if the proposed costs  detail by the Contractor to justify the total cost proposed to the Town.  shall continue to be paid by the Town.  following items.  orl low in relation to the' Town'st budget.  for rejection of the proposal.  are reasonable and within the competitive range. VIII. EVALUATION FACTORS FOR AWARD  All proposals submitted in accordance with the requirements of this request will be reviewed for completeness and responsiveness. The award will be made to the responsible Contractor whose proposal conforms to the solicitation requirements; and based on the evaluation of the Technica/Mlanagement Proposal" and the "Cost Proposal" demonstrates the following factors:  A. History of] Firm's compliance with environmental regulations B. Management organization experience and understanding of the project.  C. Competitive and realistic price proposal  D. Past performance checks from all present and former clients within the past five years. The Town of Spruce Pine reserves the right to award this contract to the Contractor whose proposal is deemed most advantageous to the' Town. Any or all proposals may be rejected at the discretion of the Town of Spruce Pine Town Council. The Town of Spruce Pine is an Equal Employment Opportunity  Employer and a Drug Free Workplace.