Minutes Spruce Pine' Town Council Monday, August 26,2 2024  A meeting oft the Town Council was held on August 26, 2024. Present were Mayor Phillip Hise and Council Members Rocky Buchanan, Wayne Peight, and. Jackie Rensink. Staffi in attendance included Darlene Butler, Brooke Peterson, and Spencer Bost. Others attended, including Town. Attorney Chad Donnahoo, Mariel Williams, Cynthia Sciacca, Tim Kearns, Mayor Phillip Hise called thet regular meeting to order at 5:301 PM. Wayne Peight gave thei invocation. Rocky Buchanan led Jackie Rensink moved to approve the agenda after Mayor Phillip Hise noted the addition of discussing the current vacant Wayne Peightr moved to approve the minutes of the regular meeting of August 12, 2024. Jackie Rensink seconded the motion, Mayor Hise requested a motion to enter into closed session, citing NCGS 143:318.110Q)0)-To: consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege. Rocky Buchanan moved to enter into closed: session. Jackie Rensink seconded the motion, which carried unanimously. Spencer Bost, Mariel Williams,  and. JeffHarding. CALLTOORDER thel Pledge of Allegiance. APROVALOFAGENDA APPROVALOFMINUTES which carried unanimously. CLOSED SESSION  council seat. Rocky Buchanan seconded the motion, which carried unanimously.  Cynthia Sciacca, and' Tim Kearns departed thel board room.  RETURN TO OPEN SESSION PUBLICC COMMENT There were no public comments. LIBRARYUPDATE  Mayor Phillip Hise moved to resume open session. No action was taken byt the council during closed session. Spencer Bost,  Mariel Williams, Cynthia Sciacca, Tim Kearns, and. Jeff Harding returned to the board room.  Town Manager Darlene Butler advised the council this topic will need to be rescheduled.  BLUERIDSESNORKELIRAL-SPENCER BOST  Mainstreet Director Spencer Bost discussed being placed on thei map of the Blue Ridge Snorkel Trail. Riverside and Riverbend Parks willl be addedt tot their list of locations. Funding is available for signage. Spencer requested permission from the council to place the signs atl Riverside and Riverbend Parks. The general consensus oft the council thought this is a great concept for thet town and agreed on the signage placement. Rocky Buchanan made a motion to approve the Spruce Pine Lions Club Charitable Solicitation Right of Way Application. Jackie Rensink seconded the motion, which carried unanimously. Jackie Rensink made a motion to approve the Spruce Pine Public Library'srequest to reappoint Luther Stroup asa board member. Wayne Peight seconded ther motion, which carried unanimously. Rocky Buchanan moved to approve the: application for providing water service at outside rates without annexation to. John Keen at 459 Vaughn Rd. Wayne Peight seconded the motion, which carried unanimously. The Council discussed the vacant council seat and the process to fill that position. There willl be an application process and the open position willl be advertised in the Mitchell News. Journal, on the town website, and on Facebook. Applications willl be available at Town Hall and on the website. Applications willl be accepted through the end of September. Attorney Donnahoo has reviewed the application and the council will be utilizing the same  ACTIONAGENDA  application as used in the past.    TOWNMANAGER  Town Manager Darlene Butler updated the council on the current grant processes. Stormwater GIS Mapping by High Country is more than half way completed. Darlene is waiting on the date for the WithersRavenel kick off meeting. The Water and Sewer Asset Inventory and Assessments grant, Darlene willl ber meeting with the engineer around the first of September. The Streetscape grant willl have the public engagement event on October 5th, in conjunction with the Rotary Club BBQI Festival. The engineers from WithersRavenel will present ideas for Oak and Darlene noted each council member received a copy of the draft personnel policies and requested that each oft them Darlene has reached out tol High Country Engineering for aj proposal to move forward with the demolition oft the Darlene noted that the supplemental documentation has been submitted for the 226 South water line grant through the US Department of Commerce Economic Development for 1.3 million. She is hopeful a decision willl be made Darlene spoke with the paving company and they plan on beginning thes second or third week of September. They will be paving the streets set in thel budget for this year and also repairing where water and sewer line breaks have o Council Member Rocky Buchanan reminded the council of the upcoming yard sale taking place downtown this  Locust for public input. CSX stilll has not responded.  stop by for specific questions.  property at 116 South Dale Street, which involves removing asbestos.  soon. occurred.  MAYOR/COUNCIL REQUESTIS/COMMENTS weekend on Saturday-Augus:: 31,2024.  ADJOURNMENT  With no further business, Rocky Buchanan bodclitisna Brooke Peterson,Town Clerk  the  at 6:111 PM.  04  HI3  Byloman  Rocky Buchapan, Council Member  Wayné-Peignt,  6 nsuhaefsast Jacklel Rengink, Council Member    a B  -    SPRUCE  CHARITABLE SOLICITATION WITHIN STATE/TOWNS HIGHWAY RIGHT OF WAY  PERMIT APPLICATION Town of Spruce Pine P.O. Box 189 11050 S. 226 HWY Spruce Pine, NC 28777  HORTE CAROS  Please complete ands submit this application and all necessary supporting documentation to obtain consideration fora Charitable Solicitation Within State/Town Highway Right of Way Permit Application ("Permit"). Submitting complete and accurate information at the beginning willi result in more efficient processing ofyour request.  GENERALINFORMATION EVENT INFORMATION Date of Event: 10-6-2024  Rain Date (ifapplicable): 10-13-2024  Event Location (include State/Town Road Names/Numbers: Intersection.Hwy. 19E and Hwy 226  Event Start" Time: 12:00  Event End" Time: 4:00  APPLICANT & BUSINESS ORGANIZATION INFORMATION Applicant's Address: 1058 McHone Rd Spruce Pine, NC28777 Business Organization's Name: Spruce Pine Lions Club Business Organization's Address: 141 Highland Ave Spruce Pine,NC:28777 Is the Business Organization a 501(c)(3) Nonprofit? KYES ONO  Applicant's Name: Pat Leathem Applicant's Phone: 904-237-9350  Applicant's Email: cip_c charger@ive.com  Has the Business Organization conducted a charitable solicitation within the State/Town's highway rights ofway  within the last year? MYES (when: Oct2023 INSURANCE AND RELEASE REQUIREMENTS  (date) ONO  INSURANCE  Pursuant tol N.C.G.S.$20-175. the Applicant must furnisha a general liability insurance policy valid during the Town the dates as a of all event(s) procured from a company licensed to conduct business in North Carolina listing  Certificate Holder and Additional Insured as follows:  Town of Spruce Pine P.O. Box 189 11050 S. 2261 HWY Spruce Pine, NC: 28777  All policies must protect the Town, its officers, officials, employees and agents from any and all claims carried for damage on by to property and/or bodily injury which may result from or in connection with any of the operations the event. The policy must provide $2,000,000.00 per occurrence and $2,000,000.00 per aggregate.  Page 1 of2    You must provide the certificate ofi insurance on an Acord form to the Town Manager no later than three weeks failure prior tot the event. The certificate ofinsurance isar required condition subsequent to any approved Permit and by you in obtaining and providing the certificate ofi insurance will result in your Permit beingr revoked.  RELEASE AND INDEMNITY  to release, holdl harmless andi indemnity  Inc consideration for granting the Permit, the Applicant hereby agrees fully the' Town andi its Council members, employees, agents and volunteers for any causes lawsuits, judgments, damages, fees (including attoreys' fees) associated with the event. associated Applicant with the event. immediately notify the" Town, in writing, ofany demand letters, complaints and! lawsuits Pursuant tol N.C.G.S. $20-175, the Town does not waive its governmental immunity when granting  ofactions, claims, complaints, The  shall al Permit.  AUTHORITY TO) FILE FOR PERMT Organization to secure a Permit for the event. PatLeatten Applicant's Signature Print: Pat Leathem Title: President, Spruce Pine Lions Club  Ihereby certify that I am authorized to sign this Application on behalf of the Applicant and/or Business  Date:. 8/15/24  Completing this application does not entitle you toa al Permit. The' Town will timely review your application to require and will solicit additional information if needed. On a case-by-case Permits willl bei issued by the' Town Manager. Please  basis, the' Town reserves the right  conditions in addition to those listed herein. All approved be advised that all Permits shall be revoked if the conditions subsequent  listed herein (or in any additional  requirements): are not met.  Page 2 of2    DATE MMIDD/YYYY) 08/30/2023  ACORD  CERTIFICATE OF LIABILITY INSURANCE  HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED. the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.  certificate holder Ini lleu of such endorsement(s). DSP Insurance Services, Inc. 1900 E. Golf Road, Suite 650 Schaumburg, IL 60173 INSURED Spruce Pine! Lions Club Spruce Pine North Carolina COVERAGES INSRI LTR TYPE OF INSURANCE A GENERAL LIABILITY x COMMERCIAL GENERAL! LIABILITY CLAIMS-MADE XJ OCCUR X Agg. Per Named Insured is $2,000,000 GENLA AGGREGATE LIMIT APPLIESPER XPoLCY FR LoC A AUTOMOBILE LIABILITY ANY AUTO ALLOWNED AUTOS HIREDAUTOS X AUTOS UMBRELLALIAB EXCESSLIAB DED RETENTIONS WORKERS COMPENSATION ANDE EMPLOYERS' LIABILITY ANYF CRETCAPATKACPECONE OFFICERMEMBERE EXCLUDED? (Mandatoryi in! NH) lyes descnbes under DESCRIPTION OFS OPERATIONS! below  PRODUCER  NAME: CONACT John Adams PHONE AC.No.Ext: 1-800-316-6705 ADDRESS: -MAIL lonscubs@dspins.com INSURERA: ACE American Insurance Company  FACNO 847-934-6186  INSURERIS) AFFORDING COVERAGE  NAICH 22667  INSURERB: INSURERC: INSURERD: INSURERE: INSURERF:  CERTIFICATE NUMBER: ADDLISUBR INSR wVp  REVISION NUMBER:  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.  EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWNI MAY HAVE BEENF REDUCED! BYF PAIDCLAIMS  POLICYEFE POLICYEXP MMIDDNYYYI (MMIDDNYYYYI 09/01/2023 09/01/2024  POLICYNUMBER HDO G48333205  LIMITS 1,000,000 1,000,000 1,000,000 10,000.000 s1,000,000 S s s S $  EACHOCCURRENCE DAMAGET TORENTED PREMISES (Eaoccuence) 5 MEDEXP (Any one person) 5,000 PERSONAL: SADVI INJURY GENERAL AGGREGATE PRODUCTS. COMPIOP AGG s 2,000,000 CÇOMBINED SINGLELIMIT Eaaccident) BODILYINJURY (Perp person) PROPERTY DAMAGE (Per acckdent) EACHOCCURRENCE AGGREGATE WÇSTATU. TORYLIMIIS  EL EACHACCIDENT EL DISEASE. EAE EMPLOYEE S EL DISEASE. POLICYL LIMIT s  SCHEDULED NON-OWNED AUTOS OCCUR CLAIMS-IMADE YIN NIA  SAH10778906  09/01/2023 09/01/2024 BODILYI INJURY (Pera accident) $  DESCRIPTION OF OPERATIONS/LOCATONS VEHICLES (AttachACORD1 101.A Additional Remarks Schedule.i ifm more space is required)  Provisions of the policy apply to ther namedi insureds participation int the following activity duringt the policy period shown above: Spruce Pine 2023 Roadside isi included as anA Additional Insured(s), but only with respect to General Liability arising out oft thei issuance of permit(s) tot the Insured shown above and not out  Collection Fundraiser Date:10/15/23 (or rain date: 10/22/23) Town of Spruce Pine officers, officials, employees and agents" *** oft the sole negligence ofs said additional insured. CERTIFICATE HOLDER wn of Spruce Pine Box 189/ /11050 S2 2261 Hwy spruce Pine North Carolina 28777  PROMISIONSOE THE POLICYI na NOTAPPLYTOTHE SALE OR SERANCOEAICOHOUE BEVERAGES  CANCELLATION  SHOULD. ANY OF THE ABOVE DESCRIBED! POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN  ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE  Bhcah  01 1988-2015 ACORD CORPORATION. All rights reserved.  ACORD: 25 (2016/03)  The ACORD name and logo are registered marks of AÇORD    the  Toe  AMeN  Serving People oft the River Valley  PO Drawer 310 289 Burnsville School Road Burnsville, NC 28714 Phone: 828-682-4476 Fax: 828-682-6277 ergemalhner  wemi  12August 2024  Darlene Butler Spruce Pine Town Manager POBox 189 Spruce Pine, NC: 28777 Dear Manager Butler,  We are requesting local board member and Regional Board member who is also Regional Board Chair, Luther Stroup, be reappointed to both boards for his second 3-year term. Luther has been instrumental to both boards as a professional voice and library advocate. Heisai fantastic leader and example ofboard advocacy. He has never missed a regional board meeting, and he handles meetings with such clarity and knowledge of Robert's Rules ofOrder. We are SO proud ofhis service and representation of Spruce Pine Aty your earliest convenience, we would like the Council to consider and approve these reappointments. Ifyou have any questions, please contact me at your convenience. Iv will be attending your next Town Council meeting at the end of August and look forward to Thank you for your continued interest and support. IfI can ever be of any assistance to  speaking with you all. you, please let me know. Cordially, Amber Westall Briggs Director, MLS  Avery County Morrison Library Mitchell Count Public Library Yancey County PublicI Library Spruce Pine Publicl Library  Newland, NC:28657 828.733.9393  Bakersville, NC2 28705 828.688.2511  Burnsville, NC28714 Spruce Pine, NC28777  828.682.2600  828.765.4673    2  The Spruce Pine Town Council approves the reappointment ofl Mr. Luther Stroup to serve on the Spruce Pinel Library Board according to the policies of that Board.  (signed) Bat/pe_dat)  Mayor,  47  The Spruce Pine' Town Council approves the reappointment ofl Mr. Luther Stroup to serve as representative ofthe Spruce Pine Library Board on the AMY Regional Library Board  the policies ofthat Board.  G4  (signed) 824/30A4_at)