ROCKINGHAM A INO CITY LOOKING FORWARD CITY COUNCIL AGENDA August 13, 2019 6:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. Invocation by Reverend Billy Dennis, Pastor of Roberdel Baptist Church.  3.  Amendments and Changes to Agenda.  4. Consent Agenda:  A. Disposition of Minutes of the July 9, 2019 Regular Meeting.  B. Tax Collector's Report. (See Pages 5-9)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of. July 31, 2019 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5. Business by Planning Board.  A. Set Public Hearing. (None) B. Hold Public Hearing. (None)  C. Minutes from Various Boards. (None)  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 wwwgorectingham.com    City Council Agenda August 13, 2019 Page 2  6. Consideration of Resolution for a NC Governor's Highway Safety Program Grant in the amount of $20,000. (See Page 10) Consideration of approval of purchase contract awarded to Carolina Environmental Systems, Inc for the requisition of (2) Heil DP 5000-25 cubic yard rear loaders mounted on 2019 Navistar 7400 Cab/Chassis per specifications in the amount of  7.  $362,480.00. (See Page 11-12)  8. Business by' Visitors. 9. Business by City Clerk. 10. Business by City Manager. 11. - Business by City Attorney. 13. Business by Mayor. 14. Adjournment.  12. Items of discussion by City Council Members.    Monty R. Crump City Manager  ROCKINGHAM NORT A CITY LOOKING FORWARD  MEMO1 TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  August 6, 2019  Purchase of 2 Heil Rear Loader 25yd Rear Loaders  REGULARAGENDA:  7. Consideration of approval of purchase contract awarded to Carolina Environmental Systems, Inc for the requisition of (2) Heil DP 5000-25 cubic yard rear loaders mounted on 2019 Navistar 7400 Cab/Chassis per specifications in the amount of  $362,480.00.  Attached please find purchase offer for (2) Heil DP 5000-25 yard Rear Loaders to replace two existing units in City's residential sanitation collection fleet. These new units are replacing a 1996 and a 2002 unit. The purchase contract is offered under the National Joint Purchasing contract for state and The current FY 19/20 budget contains an appropriation of 363,000. Based on lease purchase payments of 75,000 annually for 5 years. The lease purchase contract will be awarded by City Council at September, 2019 meeting. Iti is  local governments known as Sourcewell.  recommended that Council approve the purchase.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 www.gorockingham.com    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS        UNCOLLECTED TAXES  YEAR 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009  AMOUNT 2,798,342.53 17,501.44 13,393.44 9,263.79 8,827.76 8,706.41 9,843.59 7,354.15 6,991.41 6,284.34 5,640.35  Jul-19  2,798,342.53 93,806.68 2,892,149.21  Total Current Year Total Past Years Total All Years    3 3 8 0  1    3 8    8  8  8 E a  00  # -    888 8 8  5  0  -  3    Resolution  North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION  WHEREAS, the. Rockingham Police Department  (herein called the of Rockingham (The Governing! Body oft the Agency)  "Agency")  (The Applicant Agency)  has completed an application contract for traffic safety funding; and that City  (herein called the' Governing Body") has thoroughly considered the problem  identified and has reviewed the project as described in the contract; THEREFORE, NOW BE ITI RESOLVED BY THE, City of Rockingham MEETING ASSEMBLED IN THE CITY OF. Rockingham  INOPEN NORTH CAROLINA,  (Governing Body)  THIS 13 DAY OF August 2. That. Chief Billy Kelly  20 19 AS FOLLOWS:  1. That the project referenced above is int the best interest of the Governing Body and the general public; and Body, an application contract int the form prescribed by the Governor's Highway Safety Program for federal  is authorized to file, on behalf oft the Governing  (Name and Title off Representative)  funding ini the amount of$ 20,000  to ber made to the Governing Body to assist in defraying  (Federal Dollar Request)  the cost of the project described in the contract application; and 3. That the Governing Body has formally appropriated the cash contribution of so  as  (Local Cash Appropriatlon)  required by the project contract; and  4. That thel Project Director designated ini the application contract shall furnish or make arrangement for other appropriate persons toi furnish such information, data, documents and reports as required by the contract, if  approved, or as may be required by the Governor's Highway Safety Program; and 5. That certified copies of this resolution bei included as part oft the contract referenced above; and  6. That this resolution shall take effect immediately upon its adoption.  DONE AND ORDERED in open meeting by.  (ChalpersonMayor)  ATTESTED BY DATE,  SEAL  (Clerk)  Rev. 7/11    Carolina Environmental Systems, Inc. 306. Pineview Drive, Kernersville, NC 27284 2701 White Horse Road, Greenville, SC 29611 500 Lee Industrial Blvd, Austell, Ga 30168  800-239-7796  July9,2019 Mr. Richard Haugen Director of Public Works 514 Rockingham Road Rockingham, North Carolina 28379  Reference : Heil Rear Loader Quote : Sourcewell (NJPA)/Member: # 105398  Dear Mr. Haugen,  We are pleased to quote you the following Heill DP5000-25 Cubic Yard Rear Loader per the  standard factory specifications and including the: following:  1. Factory Mounting 2. Direct Mount Gear Pump 3. Hot Shift PTO 4. Peterson Smart Lights 5. Dual Buzzer Kit @ Tailgate 6. Heavy Duty Contractor Package @ Tailgate 7. Cart Hydraulics 8. Extended Tailgate Seal 9. Broom and Shovel Rack - Curbside 10. Side. Access Door 11. Side Door Interlock 12. 201 Ib Fire Kit 14. Front Oval Strobes 15. 5 Gallon Igloo Cooler 17. Freight to Rockingham NC  13. Barker BPC612N N Cylinder Type Cart Lifts :. Installed  16. Five (5) Year Cylinder Warranty - Labor Freight @ 121 Months    Total Per Above w/ 2019 Navistar 7400 Cab/Chassis... ..$181,240.00  A. Price for' Two (2) per above $362,480.00 Delivery : 75-90 Days after receipt of a confirming order. Terms : Net Upon Invoice /I Delivery Stock Trucks quoted subject toj prior sale  Currently we have the 2019 year model Navistar in stock but ifv we are out by the time an orderi is Please know that is quote isi in compliance to the contract between Heil Environment and Above total does not include NC highway sales and/or use tax, which ist the responsibility oft the City ofRockingham, , NC and is collected directly by the state at time oflicensing. Ifyoul have questions, please do not hesitate to give me a call and our thanks again for this  entered then the 2020 year model will be an additional $2,500.00 per truck.  Sourcewell (1 Formally NJPA) per contract # 112014-THC  opportunity to work with you. Kindest Regards, Chjp Taylor Chip Taylor Sales Representative Mobile: :  Lor  A  (803),238-3590  - Dyas  Chiptaylor@serr.com  G  bo Po   -  APA  &  bu  B  f jk      DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION    ROCKINGHAM cmy LOOKING FORWARD W.D. Kelly, Chiefof Police To: Monty Crump From: W. D. Kelly Chief of Police Date: August 5, 2019 Ref: July Activity Report  Rockingham Police Department  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Public Service Calls : INCLUDES (Animal Control Calls, Escorts, Alarms, Unlocks and Battery Boosts) Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1802 409  69 81 4 9 171 89 47 4 42 173  Accidents eported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest  National Night Out.... the JPFA Cadets were recognized for their accomplishments with a certificate and t-shirt during our annual Junior Police & Fire Academy. Itwill soon be "BACK7 TO. SCHOOL" time.. we hope everyone has a safe and happy  start to this school year.  ack To Schoot  311E. Franklin Street, Rockingham, N.C. 28379 Phone (910) 895-2468. Fax (910) 895-0899 ngorochnghampdcom    ROGKI  FIRECHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  L FIRE DEPT. July-19  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of July: 2019.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 1 Smoke scare: Electrical:  36 2 12 2 1 1  In Town: Silent Alarms: Alarm Malf: Assist Police: Assist Ems: Water rescue: Cooking:  36 34 Z 2 0 0 1  Out of Town: Structure fire: Good Intent: Trash/outside fire: 3 Unauthorized burn: 0 Vehicle fire: Gas Leak:  0 2 1 0 1  Hours Spent on Calls: 10 hours 12 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $51,000.00 $51,000.00 $51,000.00  During the month of July members oft thet fire department averaged 42 training hours per person; part-paid members averaged 5 hours per person fort the month.  Public Life & Safety: -Installed 3 car seats  -Sparky participated in the summer reading program at the library  Respectfully Submitted, NAP Harold Isler Fire Chief  231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 I 910-997-4002    ROCKINGHAM A CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  August 7,2019 Activity Report  The following are activities and projects currentlyinvolving our  department.  Youth Soccer- Registration concludes Friday, August gth.  Summer Programs- Our summer programming that includes day camp, swim camp, and public swimming concludes Saturday, August 16th. We have experienced an approximate 30% increase in participation for our day camp and swim camp programs this season. We're serving on average 130 children daily. Hinson Lake- Activity is substantial this time of year with current week-end  reservations extending through the fall months.  514 Rockingham Road, Rockingham, NC 28379 Phone (910).8959088 Fax (910) 997 6617 wwwgerectingham.con