ROCKINGHAM A - CITY LOOKING FORWARD CITY COUNCIL AGENDA June 11, 2024 6:30 p.m. 1. Opening of meeting by Mayor. John P. Hutchinson. 2. Invocation by Councilman, Gene Willard. Amendments and Changes to Agenda. 3. 4. Consent Agenda: A. Disposition of Minutes of the May 14, 2024 Regular Meeting and May 21, 2024 Budget Work Session/Planning Retreat. B. Tax Collector's Report. (Pages4-9) Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of May 31, 2024 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office. C. Action Items: 5. Business by Planning Board. A. Set Public Hearings: (None) B. Hold Public Hearing. (None) C. Minutes from Various Boards. (Enclosed) 514 Rockingham Road, Rockingham, NC 28379 Phone (910195 9088 Fax (910) 9976617: www.geleetigham.cen City Council Agenda June 11, 2024 Page 2 6. Consideration of Adoption of Budget Amendments required to Balance/adjust the current year Budget. (FY 2023-2024)(Pages 10-12) 7. Hold Public Hearing on proposed FY 2024-2025 Rockingham City Budget. (Budget Document previously distributed) Budget Ordinance. (See Ordinance Pages 13-18) 8. 9. Consideration of Adoption of Fiscal Year 2024-2025 City of Rockingham Consideration of Appointment of Brough Law Firm and Ray Herndon as city attorneys. 10. Board Appointments. 11. Business by Visitors. 12. Business by City Clerk. 13. Business by City Manager. 14. Items of discussion by City Council Members. 15. Business by Mayor. 16. Adjournment. 2 Rockingham, NC City Council Agenda SUPPORT DOCUMENTS 3 / ) a 1 C N 3 a R 5 a J 2 4 UNCOLLECTED TAXES YEAR 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 AMOUNT 82,774.59 31,672.47 14,005.71 8,703.91 5,730.40 4,897.05 4,384.34 4,160.41 4,561.64 4,941.90 6,871.67 May-24 82,774.59 89,929.50 172,704.09 Total Current Year Total Past Years Total All Years 5 0 0 8 8 8 o 0 8 - 3 o E 3 in - 8 - 6 6 7 3 60 d0 0 o d0 8 0 o 4 B 8 o A 3 4 00 00 8888 o o 0 ROCKINGHAM A CITY LOOKING FORWARD N AN ORDINANCE. AMENDING THE CITY OF ROCKINGHAM'S ORIGINAL BUDGET ORDINANCE FOR THE FISCAL YEAR: 2023 - 2024, REGARDING REVENUES AND EXPENDITURES OF THE GENERAL FUND AND THE WATER AND SEWER FUND FOR THE CITY OFI ROCKINGHAM, NORTH CAROLINA WHEREAS, the City budgeted for revenues and expenditures for FY 2023-2024 for the General and WHEREAS, the estimates for FY: 2023-2024 revenues and expenditures have been calculated and there are some variations between the amounts budgeted and the amounts expected, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rockingham, that: SECTION 1. To amend the General Fund revenues and expenditures, the revenue and expenditure Water and Sewer Funds; and accounts are to be changed as follows: Account No. Revenues: 10-301-1001 10-329-1000 10-331-1040 10-335-1000 10-301-1070 10-343-2000 10-349-2002 10-390-1000 10-336-2010 10-345-1000 10-345-2000 10-355-1000 10-399-1000 10-399-2010 Expenditures: 10-410-3040 10-420-1020 10-420-1080 10-420-2570 10-420-4330 10-460-3450 10-460-1020 10-460-1060 10-500-1060 10-500-5720 Account Name Debit Credit $65,000 240,000 40,000 520,000 10,000 28,600 12,600 30,000 Current Year Taxes-Auto Earned Interest on Investments Recreation Department Revenue Miscellaneous Revenue Tourism Reimbursement Powell Bill Allocation Police Grants Garbage Fees Sales Tax Piped Gas Local Option Sales Tax Hold Harmless Building Permits & Rezoning Fees Fund Balance Appropriated Fund Balance Appropriated Powell Bill $10,000 125,000 40,000 15,000 60,400 14,336 Professional Services Salaries and Wages Bonus Miscellaneous Expense Departmental Supplies & Materials Contracted Services Salaries and Wages Group Insurance Group Insurance Capital Outlay -B Buildings $140,000 10,000 20,000 300,000 5,000 260,000 50,000 10,000 15,000 20,000 514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617. wwwgerectingham.con 10 10-510-1022 10-510-2170 10-510-2310 10-510-3450 10-510-4330 10-510-5740 10-510-1020 10-510-1080 10-530-1021 10-530-1060 10-530-2140 10-560-1020 10-560-1060 10-560-1070 10-570-3450 10-580-5740 10-580-2160 10-580-2170 10-580-2320 10-610-1020 10-630-1022 10-660-8990 Temporary and Part-time Salaries Maintenance and Repair Vehicles Gas, Oil & Tires Contracted Services Departmental: Supplies & Materials Capital Outlay -B Equipment Salaries and' Wages Bonus Salaries and' Wages-Overtime Group Insurance Travel, Education, and Medical Salaries and Wages Group Insurance Retirement Contracted Services Capital Outlay - Equipment Maintenance and Repair-Equipment Maintenance and Repair-Vehicles Landfill Disposal Charges Salaries and Wages Temporary and Part-time Salaries Contingency $14,400 20,000 30,000 14,400 20,000 40,000 20,000 5,000 10,000 10,000 10,000 20,000 10,000 10,000 10,000 20,000 10,000 15,000 25,000 42,936 10,000 3,000 SECTION 2. To amend the Water: and Sewer Fund revenues and expenses, the revenue and expense accounts are to be changed as follows: Account No. Revenues: 30-329-1000 30-371-1000 30-399-1000 Expenses: 30-660-8990 30-720-5740 30-750-1060 30-750-1020 30-810-4320 30-810-2130 30-810-2160 30-815-2130 30-815-2170 Account Name Debit Credit $100,000 85,000 $25,000 25,000 25,000 30,000 20,000 Earned Interest on Investment Water Charges Fund Balance Appropriated $100,000 Contingency Capital Outlay - Equipment Group Insurance Salaries and' Wages Chemical and Fluoride Utilities Utilities $50,000 30,000 80,000 50,000 Maintenance and Repair - Equipment Maintenance and Repair -V Vehicles 11 SECTION: 3. Copies oft this amendment shall be furnished to the City Manager, City Clerk, and the Finance Officer for their direction and implementation. Adopted this day of 2024. Signed: John P. Hutchinson Mayor Sabrina Y. McDonald, CMC, City Clerk 12 BUDGET ORDINANCE FISCAL YEAR 2024-2025 BE IT ORDAINED by the City Council of the City of Rockingham, North Carolina, as follows: Section 1. APPROPRIATIONS. The following amounts are appropriated for the operations of the city government and its activities for the Fiscal Year beginning July 1, 2024 and ending June 30, 2025 SCHEDULE A. GENERAL FUND EXPENSE GOVERNING BODY ADMINISTRATION FINANCE 215,500 395,750 309,360 457,110 381,120 3,819,970 1,605,200 105,830 381,450 716,423 1,664,900 116,855 823,360 38,800 165,515 381,200 25,000 322,323 PLANNING & INSPECTIONS PUBLIC BUILDINGS & GROUNDS POLICE DEPARTMENT FIRE DEPARTMENT MAINTENANCE SHOP STREETS - REGULAR STREETS - POWELL BILL SANITATION TOURISM RECREATION CULTURAL/LIBRARY CEMETERIES GENERAL ADMINISTRATION CONTINGENCY DEBT SERVICE TOTAL GENERAL FUND EXPENSES 11,925,666 13 Budget Ordinance 2024-2025 SCHEDULE B. ENTERPRISE FUND EXPENSE ADMINISTRATION UTILITIES MAINTENANCE WATER PLANT OPERATION WASTEWATER TREATMENT CONTINGENCY 2,057,120 1,403,775 1,568,255 3,093,985 25,000 8,148,135 TOTAL ENTERPRISE FUND EXPENSE SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT TOTAL EXP. URBAN DEV. ACTION GRANT FUND SUBTOTAL OF ALL APPROPRIATIONS GRAND TOTAL OF ALL APPROPRIATIONS ECONOMIC DEVELOPMENT PROJECTS 1,095,092 1,095,092 21,168,893 21,168,893 14 Budget Ordinance 2024-2025 SECTION 2. ESTIMATED REVENUES. It is estimated that the following revenues will be available to meet the foregoing appropriations during the Fiscal year beginning July 1, 2024 and ending June 30, 2025: SCHEDULE A. GENERAL FUND REVENUE CURRENT YEAR'S PROPERTY/AUTO TAX CURRENT YEAR'S SALES TAXES CURRENT YEAR'S PRIVILEGE TAX CURRENT YEAR'S VEHICLE/LICENSE TAX ALL PRIOR YEAR'S TAX TOTAL LOCAL TAXES 4,555,000 2,420,000 1,700 30,000 39,300 7,046,000 REVENUE FROM STATE TAXES POWELL BILL AID 920,900 716,423 15,750 300,000 2,514,619 4,467,692 411,974 11,925,666 ARREST FEES, PENALTIES, INTEREST INVESTMENT EARNINGS OTHER REVENUE SOURCES TOTAL ADDITIONAL REVENUE APPROPRIATED FROM FUND BALANCE GRAND TOTAL, GENERAL FUND REVENUE 15 Budget Ordinance 2024-2025 SCHEDULE B. ENTERPRISE FUND REVENUE WATER & SEWER CHARGES INVESTMENT INTEREST CONNECTION FEES OTHER REVENUE 7,250,000 100,000 5,000 113,000 680,135 8,148,135 FUND BALANCE APPROPRIATED GRAND TOTAL ENTERPRISE FUND REVENUE SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT FUND INCENTIVE LOAN REPAYMENTS INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE GRAND TOTAL UDAG FUND REVENUE SUBTOTAL, SCHEDULES B,C GRAND TOTAL, ALL REVENUES 48,000 25,000 1,022,092 1,095,092 9,243,227 21,168,893 16 Budget Ordinance 2024-2025 SECTION 3. TAXES LEVIED. There is hereby levied the Ad Valorem tax: rate of $.53 per $100 valuation of taxable property, as listed for taxes as of January 1, 2024, for the purpose of raising revenues to finance the foregoing appropriations. This tax rate is based upon an estimated total valuation of $875,187,217 (804,683,385 property and 70,503,832 auto) and an estimated collection of 98.2% for property and collection rate of Auto Tax in accordance with Statutory Authority. SECTION 4. SPECIAL AUTHORIZATION. The Budget Officer shall be authorized to reallocate departmental appropriations among the various line item expenditures of the department as said officer believes necessary. The Budget Officer shall be authorized to effect interdepartmental transfers, in the same fund, provided that no departmental budget shall be reduced by more than ten percent without the prior approval of the City Council. Any such transfers shall be reported to the City Council at its next regular meeting and shall be entered into the minutes. 17 Budget Ordinance 2024-2025 SECTION 6. DISTRIBUTION. Copies of this Ordinance shall be furnished to the Finance Officer of the City of Rockingham to be kept by her for her direction in the disbursement of funds. The foregoing Budget Ordinance was introduced by Councilman who moved its adoption. Motion for adoption was seconded by Councilman and when put to a vote was adopted this day of 20 AYES: NAYES: John P. Hutchinson, Mayor City of Rockingham, North Carolina ATTEST: Sabrina Y. McDonald, CMC City Clerk 18 DEPARTMENTAL ACTIVITY REPORTS for COUNCIL'S INFORMATION 19 POLICE NORIICAROINA George C. Gillenwater ChiefofPolice To: Monty Crump From: G.C. Gillenwater Chief of Police Date: June 3, 2024 Ref: May Activity Report On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department. Total Calls for the Month: Public Service Calls Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Citations: 1539 369 83 98 11 07 136 50 02 09 198 Accidents eported/Investyate.d: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged 311 East Franklin Street, Rockingham! NC: 28379 20 910-895-2468 wwgamcinghamploom 0( AM FIRECHIEF HAROLDISLER ADMIN.ASST. KRISTYPLAYER L FIRE DEPT May-24 We are pleased to submit the monthly fire report on the activities undertaken byt the Rockingham Fire Department during the month of May, 2024. Total Alarms: Turn In Alarms: Wrecks: Smoke/Odor: Ilegal burn: Service call: Electrical: 58 2 11 1 2 9 1 InT Town: Silent Alarms: Alarm Malf: Vehicle fire: Co Detector: Assit EMS Power Line Down: 5 57 56 12 1 0 1 Out of Town: 1 Structure: Good Intent: 5 Outside fire: 5 Assit Police: 0 Cooking fire: 1 Gas Leak: 2 2 Hours Spent on Calls: 22 hours and 5 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Save: $9,343,000.00 $43,000.00 $9,300,000.00 *Cascades fire* During the month of Mayf full time members of the fire department averaged 361 training hours per person; parl-paid members averaged 51 hours per person for the month. Respectfully Submjtted, M M Fire Chief Harold Isler 231 S. LAWRENCE ST. ROCKINGHAM. NC 28379 I 910-997-4002 21