ROCKINGHAM A - CITY LOOKING FORWARD CITY COUNCIL AGENDA June 11, 2024 6:30 p.m.  1. Opening of meeting by Mayor. John P. Hutchinson. 2. Invocation by Councilman, Gene Willard. Amendments and Changes to Agenda.  3.  4. Consent Agenda:  A. Disposition of Minutes of the May 14, 2024 Regular Meeting and May 21, 2024 Budget Work Session/Planning Retreat.  B. Tax Collector's Report. (Pages4-9)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of May 31, 2024 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  C. Action Items:  5.  Business by Planning Board. A. Set Public Hearings: (None) B. Hold Public Hearing. (None)  C. Minutes from Various Boards. (Enclosed)  514 Rockingham Road, Rockingham, NC 28379  Phone (910195 9088 Fax (910) 9976617: www.geleetigham.cen    City Council Agenda June 11, 2024 Page 2  6.  Consideration of Adoption of Budget Amendments required to Balance/adjust the current year Budget. (FY 2023-2024)(Pages 10-12)  7. Hold Public Hearing on proposed FY 2024-2025 Rockingham City  Budget. (Budget Document previously distributed) Budget Ordinance. (See Ordinance Pages 13-18)  8. 9.  Consideration of Adoption of Fiscal Year 2024-2025 City of Rockingham Consideration of Appointment of Brough Law Firm and Ray Herndon as  city attorneys. 10. Board Appointments. 11. Business by Visitors. 12. Business by City Clerk. 13. Business by City Manager.  14. Items of discussion by City Council Members.  15. Business by Mayor. 16. Adjournment.  2    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3    /  )  a 1  C  N  3 a R 5 a  J 2  4    UNCOLLECTED TAXES  YEAR 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013  AMOUNT 82,774.59 31,672.47 14,005.71 8,703.91 5,730.40 4,897.05 4,384.34 4,160.41 4,561.64 4,941.90 6,871.67  May-24  82,774.59 89,929.50 172,704.09  Total Current Year Total Past Years Total All Years  5    0  0  8 8  8  o    0 8  - 3 o E 3 in -  8  - 6 6  7    3 60  d0 0  o  d0  8 0  o 4  B  8 o  A  3  4    00 00  8888 o o 0    ROCKINGHAM A CITY LOOKING FORWARD  N  AN ORDINANCE. AMENDING THE CITY OF ROCKINGHAM'S ORIGINAL BUDGET ORDINANCE FOR THE FISCAL YEAR: 2023 - 2024, REGARDING REVENUES AND EXPENDITURES OF THE GENERAL FUND AND THE WATER AND SEWER FUND FOR THE CITY OFI ROCKINGHAM, NORTH CAROLINA WHEREAS, the City budgeted for revenues and expenditures for FY 2023-2024 for the General and WHEREAS, the estimates for FY: 2023-2024 revenues and expenditures have been calculated and there are some variations between the amounts budgeted and the amounts expected, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rockingham, that: SECTION 1. To amend the General Fund revenues and expenditures, the revenue and expenditure  Water and Sewer Funds; and  accounts are to be changed as follows:  Account No. Revenues: 10-301-1001 10-329-1000 10-331-1040 10-335-1000 10-301-1070 10-343-2000 10-349-2002 10-390-1000 10-336-2010 10-345-1000 10-345-2000 10-355-1000 10-399-1000 10-399-2010 Expenditures: 10-410-3040 10-420-1020 10-420-1080 10-420-2570 10-420-4330 10-460-3450 10-460-1020 10-460-1060 10-500-1060 10-500-5720  Account Name  Debit  Credit $65,000 240,000 40,000 520,000 10,000 28,600 12,600 30,000  Current Year Taxes-Auto Earned Interest on Investments Recreation Department Revenue Miscellaneous Revenue Tourism Reimbursement Powell Bill Allocation Police Grants Garbage Fees Sales Tax Piped Gas Local Option Sales Tax Hold Harmless Building Permits & Rezoning Fees Fund Balance Appropriated Fund Balance Appropriated Powell Bill  $10,000 125,000 40,000 15,000  60,400 14,336  Professional Services Salaries and Wages Bonus Miscellaneous Expense Departmental Supplies & Materials Contracted Services Salaries and Wages Group Insurance Group Insurance Capital Outlay -B Buildings  $140,000 10,000 20,000 300,000 5,000 260,000 50,000 10,000 15,000 20,000  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617. wwwgerectingham.con  10    10-510-1022 10-510-2170 10-510-2310 10-510-3450 10-510-4330 10-510-5740 10-510-1020 10-510-1080 10-530-1021 10-530-1060 10-530-2140 10-560-1020 10-560-1060 10-560-1070 10-570-3450 10-580-5740 10-580-2160 10-580-2170 10-580-2320 10-610-1020 10-630-1022 10-660-8990  Temporary and Part-time Salaries Maintenance and Repair Vehicles Gas, Oil & Tires Contracted Services Departmental: Supplies & Materials Capital Outlay -B Equipment Salaries and' Wages Bonus Salaries and' Wages-Overtime Group Insurance Travel, Education, and Medical Salaries and Wages Group Insurance Retirement Contracted Services Capital Outlay - Equipment Maintenance and Repair-Equipment Maintenance and Repair-Vehicles Landfill Disposal Charges Salaries and Wages Temporary and Part-time Salaries Contingency  $14,400 20,000  30,000 14,400 20,000 40,000 20,000 5,000  10,000 10,000 10,000 20,000 10,000 10,000 10,000 20,000 10,000 15,000 25,000  42,936  10,000 3,000  SECTION 2. To amend the Water: and Sewer Fund revenues and expenses, the revenue and expense  accounts are to be changed as follows:  Account No. Revenues: 30-329-1000 30-371-1000 30-399-1000 Expenses: 30-660-8990 30-720-5740 30-750-1060 30-750-1020 30-810-4320 30-810-2130 30-810-2160 30-815-2130 30-815-2170  Account Name  Debit  Credit $100,000 85,000 $25,000 25,000 25,000 30,000 20,000  Earned Interest on Investment Water Charges Fund Balance Appropriated  $100,000  Contingency Capital Outlay - Equipment Group Insurance Salaries and' Wages Chemical and Fluoride Utilities Utilities  $50,000  30,000 80,000 50,000  Maintenance and Repair - Equipment Maintenance and Repair -V Vehicles  11    SECTION: 3. Copies oft this amendment shall be furnished to the City Manager, City Clerk, and the  Finance Officer for their direction and implementation.  Adopted this  day of  2024.  Signed: John P. Hutchinson Mayor  Sabrina Y. McDonald, CMC, City Clerk  12    BUDGET ORDINANCE FISCAL YEAR 2024-2025  BE IT ORDAINED by the City Council of the City of Rockingham, North  Carolina, as follows:  Section 1. APPROPRIATIONS.  The following amounts are  appropriated for the operations of the city government and its activities for the  Fiscal Year beginning July 1, 2024 and ending June 30, 2025  SCHEDULE A. GENERAL FUND EXPENSE  GOVERNING BODY ADMINISTRATION FINANCE  215,500 395,750 309,360 457,110 381,120 3,819,970 1,605,200 105,830 381,450 716,423 1,664,900 116,855 823,360 38,800 165,515 381,200 25,000 322,323  PLANNING & INSPECTIONS PUBLIC BUILDINGS & GROUNDS POLICE DEPARTMENT FIRE DEPARTMENT MAINTENANCE SHOP STREETS - REGULAR STREETS - POWELL BILL SANITATION TOURISM RECREATION CULTURAL/LIBRARY CEMETERIES GENERAL ADMINISTRATION CONTINGENCY DEBT SERVICE  TOTAL GENERAL FUND EXPENSES  11,925,666  13    Budget Ordinance 2024-2025  SCHEDULE B. ENTERPRISE FUND EXPENSE  ADMINISTRATION UTILITIES MAINTENANCE WATER PLANT OPERATION WASTEWATER TREATMENT CONTINGENCY  2,057,120 1,403,775 1,568,255 3,093,985 25,000 8,148,135  TOTAL ENTERPRISE FUND EXPENSE  SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT TOTAL EXP. URBAN DEV. ACTION GRANT FUND SUBTOTAL OF ALL APPROPRIATIONS GRAND TOTAL OF ALL APPROPRIATIONS  ECONOMIC DEVELOPMENT PROJECTS  1,095,092 1,095,092 21,168,893 21,168,893  14    Budget Ordinance 2024-2025  SECTION 2. ESTIMATED REVENUES. It is estimated that the following revenues will be available to meet the foregoing appropriations during the Fiscal year beginning July 1, 2024 and ending June 30, 2025:  SCHEDULE A. GENERAL FUND REVENUE CURRENT YEAR'S PROPERTY/AUTO TAX CURRENT YEAR'S SALES TAXES CURRENT YEAR'S PRIVILEGE TAX CURRENT YEAR'S VEHICLE/LICENSE TAX ALL PRIOR YEAR'S TAX TOTAL LOCAL TAXES  4,555,000 2,420,000 1,700 30,000 39,300 7,046,000  REVENUE FROM STATE TAXES POWELL BILL AID  920,900 716,423 15,750 300,000 2,514,619 4,467,692 411,974 11,925,666  ARREST FEES, PENALTIES, INTEREST INVESTMENT EARNINGS OTHER REVENUE SOURCES  TOTAL ADDITIONAL REVENUE APPROPRIATED FROM FUND BALANCE GRAND TOTAL, GENERAL FUND REVENUE  15    Budget Ordinance 2024-2025  SCHEDULE B. ENTERPRISE FUND REVENUE  WATER & SEWER CHARGES INVESTMENT INTEREST CONNECTION FEES OTHER REVENUE  7,250,000 100,000 5,000 113,000 680,135 8,148,135  FUND BALANCE APPROPRIATED  GRAND TOTAL ENTERPRISE FUND REVENUE  SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT FUND  INCENTIVE LOAN REPAYMENTS INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE GRAND TOTAL UDAG FUND REVENUE SUBTOTAL, SCHEDULES B,C GRAND TOTAL, ALL REVENUES  48,000 25,000 1,022,092 1,095,092 9,243,227 21,168,893  16    Budget Ordinance 2024-2025  SECTION 3. TAXES LEVIED. There is hereby levied the Ad Valorem tax: rate of $.53 per $100 valuation of taxable property, as listed for taxes as of January 1, 2024, for the purpose of raising revenues to finance the foregoing appropriations. This tax rate is based upon an estimated total valuation of $875,187,217 (804,683,385 property and 70,503,832 auto) and an estimated collection of 98.2% for property and collection rate of Auto Tax in accordance  with Statutory Authority.  SECTION 4. SPECIAL AUTHORIZATION. The Budget Officer shall be authorized to reallocate departmental appropriations among the various line item expenditures of the department as said officer believes necessary. The Budget Officer shall be authorized to effect interdepartmental transfers, in the same fund, provided that no departmental budget shall be reduced by more than ten percent without the prior approval of the City Council. Any such transfers shall be reported to the City Council at its next regular meeting and shall be entered  into the minutes.  17    Budget Ordinance 2024-2025  SECTION 6. DISTRIBUTION. Copies of this Ordinance shall be furnished to the Finance Officer of the City of Rockingham to be kept by her for  her direction in the disbursement of funds.  The foregoing Budget Ordinance was introduced by Councilman  who moved its adoption. Motion for adoption was seconded by  Councilman  and when put to a vote was adopted this  day of  20  AYES:  NAYES:  John P. Hutchinson, Mayor City of Rockingham, North Carolina  ATTEST:  Sabrina Y. McDonald, CMC  City Clerk  18    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  19    POLICE NORIICAROINA  George C. Gillenwater  ChiefofPolice  To: Monty Crump From: G.C. Gillenwater Chief of Police Date: June 3, 2024 Ref: May Activity Report  On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Public Service Calls Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Citations:  1539 369 83 98 11 07 136 50 02 09 198  Accidents eported/Investyate.d: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged  311 East Franklin Street, Rockingham! NC: 28379 20 910-895-2468  wwgamcinghamploom    0( AM  FIRECHIEF HAROLDISLER ADMIN.ASST. KRISTYPLAYER  L FIRE DEPT  May-24  We are pleased to submit the monthly fire report on the activities undertaken byt the Rockingham  Fire Department during the month of May, 2024.  Total Alarms: Turn In Alarms: Wrecks: Smoke/Odor: Ilegal burn: Service call: Electrical:  58 2 11 1 2 9 1  InT Town: Silent Alarms: Alarm Malf: Vehicle fire: Co Detector: Assit EMS Power Line Down: 5  57 56 12 1 0 1  Out of Town: 1 Structure: Good Intent: 5 Outside fire: 5 Assit Police: 0 Cooking fire: 1 Gas Leak: 2  2  Hours Spent on Calls: 22 hours and 5 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Save:  $9,343,000.00 $43,000.00 $9,300,000.00  *Cascades fire*  During the month of Mayf full time members of the fire department averaged 361 training hours per person; parl-paid members averaged 51 hours per person for the month.  Respectfully Submjtted, M M Fire Chief Harold Isler  231 S. LAWRENCE ST. ROCKINGHAM. NC 28379 I 910-997-4002  21