ROCKINGHAM A ESHINESSXXAXX CITY LOOKING FORWARD CITY COUNCIL AGENDA September 13, 2016 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. 3. 4.  Invocation by Reverend Gene Alexander, Pastor of First Assembly of  God Church.  Amendments and Changes to Agenda.  Consent Agenda:  A.  Disposition of the minutes of the August 9, 2016 Regular Council  meeting.  B. Tax Collector's Report. (See Pages 5-10)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of August 31, 2016. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroil. 3.) Releases per County Assessor's Office. C. Minutes of various boards. (Enclosed separately)  Action Items:  5.  Business by Planning Board. A. Set Public Hearing.  UDO Text Amendment: Set public hearing for an amendment to Section 3.05 and Section 15.01 of the UDO to make the standards for and definition of family care homes consistent with the requirements set forth in NCSG 168.21 and 168.22 (See Pages 11-14)  B. Hold Public Hearing. (none) C. Minutes from Various Boards  1-  514 Rockingham Road, Rockingham, NC 28379 Phone  75 9088 Fax (910)997 6617 www.soloctngham.con    City Council Agenda September 13, 2016 Page 2 D.  Presentation = Hitchcock Creek Stream Restoration Project  (Phase 1) (See Pages 15-16)  6. Consideration of request from Richmond County to approve transfer/donation of approximately 10.042 acres of land in the City's Midway Business Park to construct new 911 facility. (See Manager's  Comments & pages 17-20)  7. Business by Visitors. 8. Business by City Clerk. 9. Business by City Manager. 10. Business by City Attorney. 12. Business by Mayor. 13. Adjournment  11. Items of discussion by City Council Members.  2-    Monty R. Crump City Manager  ROCKINGHAM  A CITY LOOKING FORWARD  MEMO TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager September 6, 2016 Agenda Items  REGULAR AGENDA:  6.  Consideration of request from Richmond County to approve transfer/donation of approximately 10.042 acres of land in the City's Midway Business Park to construct new 911 facility. (See Pages 17- City Council has previously considered and approved this request. Formal action isnow required that the County has an approved plan. Enclosed please find site  20)  plan and building preliminary design.  -3-  514 Rockingham Road, Rockingham, NC 28379 Phone 11,075.9088 Fax (910) 997 6617 ww.gerocingham.cem    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS    S o  & 2  9 -    E 8 8 8 8 8 3  -5-    UNCOLLECTED TAXES  YEAR 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006  AMOUNT 2,257,810.75 44,871.52 25,002.38 21,606.10 16,253.75 15,005.19 11,627.45 9,975.09 8,724.67 5,077.02 4,133.33  August 2016  2,257,810.75 162,276.50 2,420,087.25  Total Current Year Total Past Years Total All Years     00 a B  88 o  2 0 E 0  0 8 5 8  0  0  -  8 8 a - E 8  9    2  #  o  LE  E    3 -  B  E -  B 5 o 6O  D  a 3    0  2  10    Staff Report to Planning and Zoning Board  Agenda Item: V.A September 6, 2016 Issue:  UDO Text Amendment: City staff has drafted an amendment to Section 3.05 and Section 15.01 of the UDO to make the standards for and definition of family care homes consistent with the requirements set  forth in NCGS 168.21 and 168.22.  Background:  City staff recently received an inquiry regarding potential locations for a family care home (referred to as ag group care home in the City's UDO - the terms are generally used interchangeably). In reviewing the regulations for family care homes set forth in the City's UDO, City staff found an inconsistency with standards set forth for such use in NCGS 168.21 and 168.22. More specifically, the term is defined incorrectly in the City's UDO. Thus, City staff has initiated the proposed text amendment to resolve this  issue.  Staff Comments:  1. A copy of the proposed amendment is included in the agenda packet for the Board's review. Also 2. Part of the proposed amendment includes changing all references of the term "group care homes"t to "family care home" in order to be consistent with language in the general statutes and reduce any 3. The maximum number of residents allowed as part of the family care home is incorrect in the City's UDO. The definition for "family care homes" set forth in NCGS 168.21 limits facilities to "not more than six resident persons". The definition set forth in Section 15.01 of the City's UDO sets the number of residents in the home at "six or more". The proposed amendment will replace the current definition in Section 15.01 of the City's UDO with the definition in NCGS 168.21. 4. Itisi important to note that, in regards to the change in permissible number of residents, any facility of this nature that houses more than six residents will be classified as a "handicapped or infirmed home" as defined in Section 15.01 and has more limitations on potential locations as set forth in 5. As set forth in NCGS 168.22, "family care homes" must be allowed as a permitted use in all residential zones. It is open for debate as to whether the City's UDO is compliant. Family care homes are a permitted use in the R-20, R-12, R-9, R-8, R-7, and R-7A zones, which is all the City's "residential districts" as defined in Section 3.01 of the City UDO. However, the City's 0-I, B-2, and B-3 zones also allow certain types of residential uses, SO the question becomes whether these nonresidential districts should be considered "residential districts" for the purpose of compliance with 6. Int the opinion of City staff, there is not a rational argument for not allowing family care homes in some nonresidential zones. If the nature and character for such use is considered appropriate for inclusion in all residential zones, then it should also be appropriate in certain nonresidential zones. (The City of Charlotte, for example, allows such use in some nonresidential districts and increases the maximum number of permitted residents to no more than ten in those districts.) There are numerous nonconforming single-family dwellings in commercial zones (B-1, B-2, B-3, and 0-I)  included is a copy of NCGS 168.21 and 168.22 for the Board's reference.  confusion.  Section 3.05.  NCGS 166.22.  -11-    throughout the City's jurisdiction that would conceivably be an appropriate location for a family care  home.  Staff Recommendation:  City staff recommends the Board review the proposed amendment and recommend the City Council  amend Section 3.05 and Section 15.01 as proposed.  Planning Board Recommendation: unanimously the City Council adopted it as proposed.  The Planning Board reviewed the proposed amendment on September 6, 2016 and recommended  -12-    Article 15: Definitions  Section 15.01: Basic Terms Defined  Unless otherwise specifically provided or clearly required by the context, the words and phrases defined in  this Article shall have the meaning indicated when used in this Ordinance.  Insert the following definition:  Family Care Home: (may also be referred to as "Group Care Home") A home with support and supervisory personnel that provides room and board, personal care and habilitation services in a family environment for not more than six resident persons with disabilities. For the purpose oft this definition, "person with disabilities" shall be defined as a person with a temporary or permanent physical, emotional, or mentai disability including but not limited to mental retardation, cerebral palsy, epilepsy, autism, hearing and sight impairments, emotional disturbances and orthopedic impairments but not including mentally ill persons who are dangerous to others as defined in NCGS 122C-3(11)b.  Delete the following definition:  Group care home: A facility for six (6) or more children, adolescents or adults who have mental disabilities, emotional problems or who lack social maturity and who, for various reasons, cannot reside with their natural parents. Adult care is provided as well as a program of service and protective  supervision in a home setting.  -13-    City of Rockingham, North Carolina  Unified Development Ordinance Article 3: Use Regulations  USE TABLE Residential Districts -  P= permitted by right P*= permitted subject tos standards C=o conditional use permitr required  Nonresidential Districts 3 E C C P  USE CATEGORY Household (continued)  SPECIFIC USE Large-scale multi-family (more than one bullding orr more than sixunits Living Manufactured home park Upper-story residence Senior cottage residential development Security orc caretaker quarters Family care home Groupe earet heme Intermediate care! home Halfway house Handicapped or infirmed homes C Nursing care home Child care home Community center Library, museum, art gallery, art center Religious institutions Homeless Shelters and Soup Kitchens Adult day caref faciity In-home child day care (three or less children asr minor home Family child day care (four tos six children as major home occupation) Child day care center (public orp private) Trade or vocational school  - 6 5 C C C C  3 o Notes 5.15 5.14 5.25  c c C C  P P P  P P P P P P P P P P  C C C C C  C P C P C P C P C C P  Group Living  PUBLIC, CIVIC, AND INSTITUTIONAL  C C P P P P C P P P P  Community Civic and1 fraternal organizations C C C C C C P P P P P P  Service  P P P P P P P P P P P P  C  C  C C C P P P P  P* P* P* P* P* P* P* P* P* P* P* P* P* 5.11 C C C C C C C C C C C C C 5.10  Day Care occupations)  C C C C C C P P P P  Primary or secondarys school C C C C C C P P P P  Educational Facilities College or university  P P  P P P P P  Page 3-5    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM - A CITY LOOK/NG FORWARD  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John Massey, Planning Director Date: September 6, 2016  Re: Presentation = Hitchcock Creek Stream Restoration Project - Phase 1  Restoration work to stabilize eroding banks along approximately 2800 linear feet was recently completed along a section of Hitchcock Creek below the US Highway 74 Bypass bridge. Resource Institute, Inc. (a longstanding partner of the City in the Hitchcock Creek restoration efforts) secured a $400,000 grant from NCDEQ and the Clean Water Management Trust Fund to fund the project. The actual construction work was performed by Riverworks Inc. Af few photographs of the completed work is attached. This section of Hitchcock Creek was formerly part of the Steele Mill Pond which ceased to exist when the Steele Mill Dam was removed in 2009. Resource Institute intends to apply for a second grant in the next funding cycle to complete the final phase of restoration work along this section of Hitchcock Creek.  15-  514 Rockingham Road, Rockingham, NC 28379 Pho  95 9088 Fax (910) 997 6617 www.solctingham.con    @ a    RICHMOND COUNTY BOARD OF COMMISSIONERS  CARD  125 SOUTH HANCOCK: STREET, P.O. BOX5 504 ROCKINGHAM, NORTH CAROLINA 28380 TELEPHONE: (910)997-8211 FAX: (910)997-8208  Kenneth R. Robinette Chairman John B. Garner Vice-Chairman Don M. Bryant Jimmy L. Capps Herbert Long, Jr. Ben T. Moss, Jr. Thad Ussery  G. Richard Sago, II County Manager Stephan R. Futrell County Attorney Dena R. Cook Clerk to the Board R.M. Steagall, Jr. Finance Officer  August 25, 2016  Mr. Monty Crump City Manager City ofl Rockingham 514 Rockingham Road Rockingham, NC: 28379 RE: Land Transfer Request Dear Mr. Crump:  Enclosed you will find a map oft the proposed location for the Richmond County Emergency Services Complex located in the Midway Business Park. Ifyou find the location acceptable, please take the proposed site to City Council for consideration. Also enclosed is ai rendition of what thej proposed building will look like. This proposed building will be an 8,845 square foot; single story building that will house the newly consolidated 9-1-1 dispatch center, Emergency Management and Fire Marshal's office. As you are aware, this building will be 100% funded from a grânt Richmond County received from the NC9-1-1 Board last year. This consolidated dispatch project is successful because ofthe cooperative effort between The City of Rockingham, Richmond County Board of Commissioners and the City of Hamlet. This project will serve all Ifyou approve and take the property request to City Council for consideration, I am available to attend the meeting to address any questions. Thank you for your consideration. Please let me. know if you have any  citizens of Richmond County and all emergency services agencies.  questions or need any additional information.  Sincerely, M Rick Sago, PE, CEcD Richmond County Manager  -17-    Td NINNYI INYT SNIAEANNS wugog WoN / Amos puomgon / dqwumas ureuppou TTIINOWO sopsado sooparag fotaBiamg Apunog puouryon  -18-    19-    XK  BI  20    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -21-        4    9459  4 6 465   -23-    ROCKINCHAM MNESTASA A CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager September 6, 2016 Activity Report  Dave Davis, Parks and Recreation Director  The following is an update on current Parks and Recreation activities.  Youth Soccer- = All aspects of this very popular sport are falling into place as we begin our  twenty-fourth season on! Saturday, September 10th.  Approximately 450 children are registered to participate and if everything progresses  accordingly we should complete our season the latter part of October.  Youth Volleyball- Registration begins on Monday, September 19th. After three seasons of solid enrollment we are hopeful this program is establishing a good foundation for continued Browder Park- - Work has been completed on the new roof for the gymnasium. It looks good but we are still awaiting the first heavy rain to make sure there are noi issues or problems. Hinson Lake - Reservations are in place for every week-end through the end oft this calendar year. Additionally, this facility will play host to the annual ultra-marathon race the weekend  growth.  of September 23rd- 25th.  24-  514 Rockingham Road, Rockingham, NC 28379 Phor  75 9088 Fax (910) 997 6617 ww.gorocaingnam.con    FIRE CHIEF HAROLDI ISLER ADMIN. ASST. KRISTY PLAYER  ASST.CHIEF DAVIDMULLIS CAPTAIN  August-16  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of August 2016.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 0 Cooking fire: Electrical:  58 0 31 1 1 2  In Town: Silent Alarms: Alarm Malf: Vehicle fire: : Illegal Burn: Co detector: Assist EMS:  58 58 9 0 0 2 0  OutofTown: Structure: Good Intent: Trash/outside fire: 5 Gas Leak/Spill: Assist Police: Mutual aid:  0 0 4 0 0 0  Hours Spent on Calls: 12 hours 12 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  During the month of August full time members of the fire department averaged 39training hours per person; part-paid members averaged 61 hours per person for the month.  Public Life & Safety: -Installed 4 car seats  Sparky visited Falling Creek park for a Back to School Bash Sparky visited Aaron's rent a center for a community day event  Respectfully Submitted, eas Fire Chief Harold Isler  -25-  231 S. LAWRENCE ST. ROCKINURAM, NC 28379 I 910-997-4002    ROCKINGHAM CITY LOOKING FORWARD W.D. Kelly, ChiefofPolice  Rockingham Police Department  To: Monty Crump férom: W. D. Kelly  Chief of Police Date: September 7, 2016 Ref: August Activity Report  On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1673 67 138 92 117  50 128 13 9 197 122  Accidents eported/Investyatet: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  65 8 43 12  We would like to welcome our new K-9 officer, her name is Sem and she is extremely well trained and will definitely be an asset to our department.  3111 E. Franklin Street, Rockingham, N.C. 28379Phone, - 26- 2468 Fax (910) 895-0899 wgorocanghmp.con