TOWN COUNCIL REGULAR MEETING  Pineville  TOWN HALL COUNCIL CHAMBERS TUESDAY, AUGUST 6, 2024, AT6:30P PM  NORTH GAROLINA  MINUTES CALLTOORDER  Mayor David Phillips called the meeting to order @ 6:30 pm.  Mayor: David Phillips Town Manager: Ryan Spitzer Town Clerk: Lisa Snyder Absent: Mayor Pro Tem Ed Samaha  Council Members: Amelia Stinson-Wesley, Chris McDonough, Danielle Moore  PLEDGE ALLEGIANCE TO THE FLAG  Town Manager Ryan Spitzer led everyone ini the Pledge of Allegiance.  MOMENT OF SILENCE  Mayor David Phillips asked for ar moment ofs silence and asked everyone to keep thet families oft these lifelong residents, Jennie Kendrick, John Rea, Thelma Crump and Larry Warren iny your prayers, as well as our First Responders. Also, the Mayor of Belmont, Richard Turner, passed away unexpectedly last week and he asked for prayers for his family.  ADOPTION OF AGENDA  Council Member Stinson-Wesley made ai motion to accept the agenda with one amendment to add to New Business, Item 9, Budget Amendment 2025-2, and as second was made by Council Member McDonough. All ayes. (Approved3-0).  APPROVAL OF MINUTES  Thel Minutes oft the Town Council meeting on July 9, 2024, Town Council meeting, and the. July 22, 2024, Work Session were submitted for approval. Council Member Stinson-Wesley moved to approve the minutes as presented with as second madel by  McDonough. AII Ayes. (Approved 3-0)  AWARDS ANDI REÇOGNITION  Mayor Phillips welcomed and congratulated ourf four new police officers to the Town: Jonathan Helms, Daniel Cameron,  Elginn Britt, and Michael Caverly. He gave the oath to all and welcomed their families, as well.  BOARDI REPORT  There were no Board Reports.  Town Council Regular Meeting- - August 6, 2024  PAGE1    CONSENT AGENDA  The Consent Agenda consisted of one itemi fora approval: thei monthly Finance Report from our Finance Director, Chris Tucker. Council Member McDonough moved to approve the Consent Agenda as presented with as second made by Council Member  Moore. (Approved3-0)  PUBLIC COMMENT  Nick Ratchev, with Hope Soccer Ministries. Mr. Ratchev thanked the Townt for partnering with them and! helping to create sponsorships for kids who might not otherwise be able to participate. The kids have the chance to make friendships ont the AIE Baskins, Pineville resident. Mr. Baskins expressed his concem for the Pineville Police Department tol have more training  fields. Mayor Philips added that hei feels this is one of the most rewarding things the Town does.  int thet field when the potential fors shootings arise.  PUBLIC HEARING OLDI BUSINESS NEW BUSINESS  There was no Public Hearing. There was no old business.  Appointment of Tax Collector. Town Manager Spitzer said that each year the Town uses Mecklenburg County to collect taxes. According tol NCGS 1005-373 (3), the Tax Collector's Settlement must be enteredi into the official record of the goveming board. Council Member Moore moved to approve the appointment oft thei tax collector followed by a second made ARPAI funding. Town Manager Spitzer said that we have $500,000 left over from ARPAI Funds. Hel listed the options available to Council to appropriate with that money. Council prefers the Hawk signal as their first choice with the remaining money to go toward Parks & Rec. Mr. Spitzer will meet with staff on spending the remaining money. Council Member Stinson- Wesley moved that the Hawk signal be prioritized with the remaining ARPA1 funds and empower the Town Manager to work with Parks and Rec withs spending ther remaining balance of ARPA money, followed by as second made by Council Member  by Council Member Stinson-Wesley. All ayes. (Approved 3-0)  McDonough. All ayes. (Approved 3-0)  DRB Agreement. Town Manager Spitzer said that Council previously voted to place the substation on Nations Ford Rd. This easement is needed to get from the Duke transmission line tot the substation location. The Town agrees to landscape the easter fencel line around the substation with al berm (which DRB will supply the dirtf for) and pay an amount nott to exceed $3,000. Council Member Moore moved to approve thel DRB Agreement with the easement running tent feet from back of curb oft the alleyway, as noted int the attachment to the presentation (such 10-foot areai to extend to west from back of curb toward the western parcel boundary) andi in areas outside oft the length of the alleyway will be a 30-foot easement for placement of ther necessary utility lines; the Town agrees to landscape the eastern fence line around the substation to be developed on Mecklenburg County Parcel 20504137 with al berm (which DRB will: supply the dirt for) oft three tof four feeti in height and plants or other permissible screeni in accordance with Town Code; pay an amount to note exceed $3,000, and all such terms are subject to the approval of the Town Council, with as second provided by Council Member McDonough. All ayes.  (Approved 3-0)  Town Council Regular Meeting August 6, 2024  PAGE2    CDBG Inspection oversight Award. Travis Morgan, Planning & Zoning Director, advisedi that this is thet fourth and final step for the South Polk Sidewalk Extension. This project recently went out for bid and wer received twol bids. Both companies are qualified and responsive. Public Worksi is currently working with KCI andr recommends them as the lowest bid. Council Member McDonough moved to award thel bidt tol KCI for $7,645.76 with as second made by Council Member Stinson-Wesley. Contract Labor Bid Award. Town Manager Spitzer spoke on behalf of David Lucore regarding the formal bids that were solicited for contract labori for FY25. Bids from four companies were received. He andi the Utility Director agree that awarding the bid to one contractori is in thel best interest of the Town and was thel lowest bidder, Lamberts Cable Splicing, LLC. Council Member Stinson-Wesley moved to award the contract to Lamberts Cable Splicing, nott to exceed the amount of$4,383, BA 2025-2. Finance Director, Chris Tucker, explained that att thel beginning ofe each newi fiscal year, staff will present al budget amendment that brings forth unspent fund balance from the priory yeari in order to bring forth appropriations to cover open encumbrances from the prior year. The General Fund willl bring $659Kf forward to cover the open purchase orders for the PD HVAC unit andi the South Polk Street sidewalk project. The Electric Fundi is bringing forward $2 million of encumbrances to cover longl leadi time items and the Substation transformer. Council Member Moore moved to approve BA: 2025-2f followed by  All ayes. (Approved3-0)  503.80, with a second made by Council Member Moore. Alla ayes. (Approved 3-0)  asecond made by Council Member Stinson-Wesley. All ayes. (Approved: 13-0)  MANAGER'S REPORT  Town Manager Spitzer updated Council on the Johnston Road project. Itisp progressing well. They are anticipating the costs They will be waterproofing thet fountain next week. Itv will have to sit fort three weeks after waterproofing. As sidewalk will be We willl be discussing thel Fire Department project and bidding that out, at our next work session on August 26th. The  for Phase I next week.  placed around it. We: are stilll hoping that project will be completed by the end of this month. construction costi is about $14.4 million. Wer will also be doing ar resolution fort the sales tax.  ADJOURNMENT  Council Member Stinson-Wesley made a motion to adjourn followed by a second made by Council Member McDonough.  All ayes. The meeting was adjourned at7 7:25 pm.  David Phillips, Mayor  ATTEST: dbhuda Lisa Snyder, Town Clerk  Town Council Regular Meeting - August 6, 2024  PAGE3