CITY OF DUNN 1887 NORTH CAROLINA Where community begins!  Dunn City Council Work Session Tuesday, August 13, 2024  6:30 p.m., Dunn Municipal Building  AGENDA  Call to Order - Mayor William P. Elmore, Jr.  Invocation = Pledge of Allegiance  1) Adjustment and Approval of the August 13, 2024 meeting agenda  ITEMS FOR DISCUSSION AND/OR DECISION  2) Police performance and wellness grant 3) Budget amendment for fiber line 4) Public utility equipment financing 5) Pearsall street bridge project update 6) 24" Water line project update 7) Budget amendment for water line project 8) Announcements/Information  9) Closed Session If called, the General Statute(s) allowing the Closed Session will be cited in  the motion  ADJOURNMENT  "This institution is an equal opportunity provider and employer"    CITY OF - L DUNN NORTH CAROLINA  1887  Council  Item  City  Agenda  Meeting Date: August 13, 2024  To approve the acceptance of a Police Performance and  SUBJECT TITLE RESENTENDEPAKIMENT ATTACHMENT/S PUBLIC HEARING PUBLISH DATES PURPOSE:  Wellness Grant Chief Cary A. Jackson 0  To authorize the Police Department to accept funding from the North Carolina Chiefs of Police Performance  and Wellness Grant program fori the purchase of Essential Personnel Software.  BACKGROUND:  In: 2021, the North Carolina General Assembly passed Session Law 2021-138, whichi introduced significant reforms aimed toi improve policing and criminal justice in North Carolina. The General Assembly authorized funds to be deployed as grants administered by the North Carolina Association of Chiefs of Police to enhance the performance and wellness ofi its law enforcement agencies and their officers. Essential Personnel Software would be used as ap platform needed for agency leadership to provide consistent feedback, document noteworthy performance, defend personnel decisions, and provide agency transparency. The program would enable leadership to continue to build strong teams with physically and  mentally ready personnel. BUDGET IMPACT:  The award is in the amount of $7,528.00 and itr requires no match from the City of Dunn. This amount will  fund the total amount of the Essential Personnel Software for a period of 12 months.  RECOMMENDED MOTION/ACTION REQUESTED OF COUNCIL  Motion to accept the North Carolina Chiefs of Police Performance and Wellness  DUNN  grant.  1989 *2013    CITY OF DUNN NORTH CAROLINA  1887  Council  Item  City  Agenda  Meeting Date: August 13, 2024  SUBJECT TITLE RESENIENDEPAKTENT ATTACHMENT/S)  Budget Amendment for Fiber Line Steven Neuschafer/City Manager Cary McNallan/Finance Department Budget amendment  PUBLIC HEARING PUBLISH DATES N/A  PURPOSE: To approve al budget amendment to appropriate funding for thei installation of a fiber  line between the Dunn Library and City Hall.  -  BACKGROUND: The City of Dunn currently contracts with Harnett County Information Technology Department for our computer needs. The City maintains its computer server storage at City Hall. During discussion with Harnett IT staff, city staff determined that it would be in our besti interest tol have a connection tot the County's fiber line to allowi for additional computerb backup storage and accessibility. The closest location to connect to the County's fiber line is located at the Dunn Library. The cost toi install at fiber line between the Library and City Hall is estimated at Tof fundi this expenditure, staff are requesting ab budget amendment tot the General Fund and Water and Sewer Fund in the amounts of $41,800 and $23,200 respectively, with funding being  $65,000.  appropriated from reserves from each fund.  BUDGET IMPACT: The overall budget for the General Fund willi increase by $41,800 and the Water and  Sewer Fund will increase by $23,200.  DUNN  RECOMMENDED Motion to approve the attached budget amendment for the installation of a fiber  MOTION/ACTION line between the Dunn Library and City Hall.  REQUESTED OF COUNCIL  01    $ 6    CITY OF DUNN NORTH CAROLINA  18877  Council  Item  City  Agenda  Meeting Date: August 13, 2024 SUBJECT TITLE PRESENTENDEPARIMENT ATTACHMENT/S)  Public Utility Equipment Financing Cary McNallan/Finance Department December 12, 2023, agenda item  - a  PUBLIC HEARING PUBLISH DATES N/A  PURPOSE: Toapprove ai financing arrangement between the General Fund and the Utility Funds  for FY24 vehicle and equipment purchases.  BACKGROUND: At the December 12, 2023, council meeting, a public hearing was held regarding the purchases of various vehicles and equipment for FY24. The City Council approved these purchases along with an application for grantlloan funding from the United States During the USDA: application process, ity was noted that the USDAI requires alll loans tol ber recorded in the City's General Debt Fund. Since some oft the vehicles and equipment are to be designated for Water, Sewer, and Stormwater use, the grant and loan funds for these purchases would need In order to abide byt the USDA reporting requirements and at the same time, use utility funds to ultimately provide funding for these vehicles and equipment, the following is recommended:  Department of Agriculture (USDA).  to! be recorded in the General Fund andi noti in the respective utility funds.  The General Fund will purchase all oft the listed vehicles and equipment and receive and The USDA loans will be recorded as General Fund Debt and future loan payments will be The vehicles and equipment will be transferred to the Utility Funds and an "Advance of Funds" (akal loan) willl be recorded between the General Fund and the Utility Funds for an amount equal to the purchase costs, less any grant funding received. Annual "loan' payments will be made from the Utility Funds to the General Fund over a The terms of these interfund "loans" would match the terms of the USDA loans. The Ins summary, the General Fund will act as a pass-through entity for the USDA loans and the ultimate funding will come from the utility funds. The USDA grants and loans have not yet been determined duet to delays at thei federal level, SO we dor not yet! know the amounts of the grants or At this time, iti is requested thatt the City Council approve the accounting transactions noted above and establish "Advances of Funds" in the amounts listed ont the next page, effective 6/30/24.  record all USDA grant and loan proceeds. paid from the General Fund.  5-or7-year period, depending on the equipment. anticipated interest rate is 3.50%.  loans, or thei financing terms.    CITY OF DUNN NORTH CAROLINA  1887  Council  Item  City  Agenda  Loan Yrs Department 7 Public Utility 7 Public Utility 5 Water Plant 5 Sewer Plant 5 Sewer Plant 5 Sewer Plant  Vehicle/Equipment Trailer. Jetter New Holland Backhoe F-1504x4 F-1504x4 Kubota RTV F350 4x4 Crane Truck Waterand SewerTotal StormwaterTotal  Cost $ 73,558.05 $ 115,970.00 45,473.59 $ 44,381.59 $ 21,426.22 89,706.26 390,515.71 265,591.00 265,591.00  7 Stormwater Ops Mower Max Boom Gen3  BUDGET IMPACT: The FY24 purchases were budgeted as part of a capital project ordinance for FY24. The future USDA loan payments and advance payments between funds were  estimated and budgeted in the FY25 operating budgets.  REÇOMMENDED REQUESTED OF COUNCIL  Motion to approve the recording of advances of funds between the  MOTION/ACTION General Fund and Utility Funds, effective June 30, 2024.    CITY OF DUNN NORTH CAROLINA  1887  City Council Agenda Item  Meeting Date: December 12, 2023  SUBJECT TITLE PRESENTENDEPARIMENT ATTACHMENIS) PURPOSE:  USDA Public Hearing for Loans Cary McNallan/Finance Director Public Hearing Notice  PUBLIC HEARING PUBLISH DATES December 1, 2023  oRt  a) Public Hearing: The United States Department of Agriculture (USDA) requests that the City holds a public hearing fori input for loans through their Community Development program. These hearings are to receive comments pertaining to  loans we are pursuing. b) Decision:  BACKGROUND: The City of Dunn is requesting financing for the following purchases:  $304,861 for five police vehicles. $162,000 for three Public Works trucks. jetter, utility vehicle, and three trucks. $266,0001 fora al brush mower for the Stormwater Fund.  $416,000 for various Public Utility equipment including a backhoe, trailer  These items were included in the FY24 budget and are expected to be delivered by the This hearing is one: step in the loan/grant process and if the applications are approved by USDA, we anticipate closing on the loans and grants shortly after receiving the equipment. The interest rate, loan terms, and grant amounts are to be determined by the USDA once the closing date draws closer. Historically, we have received 30% in grant funds and 70% in low interest loan funds. If USDA funds are not awarded, the BUDGET IMPACT: Funding to repay the USDAI loan willl be budgeted starting int the FY25 budget. The estimated annual principal and interest payments for the police vehicles is $56,500 for five years, for the public works vehicles is $24,800 for five years, for the Public Utility equipment is $55,800 for seven years, and for the Stormwater equipment RECOMMENDED Open the public hearing and receive comments from the public. REQUESTED OF Motion to approve City staff to submit applications to USDA forf financing  spring of 2024.  City will request financing proposals from banking institutions.  is $40,200 for seven years. MOTION/ACTION COUNCIL  DUNN  FY24 vehicle and equipment purchases.  1989 2013    CITY OF DUNN NORTH CAROLINA  1887  Council  Item  City  Agenda  Meeting Date: August 13, 2024  SUBJECT TITLE RESENIENDEPARINENT ATTACHMENTS)  Engineering Update - Pearsall Street Culvert Billy Godwin/Assistant City Mgr - Dori Sabeh PE,  WithersRavenel N/A  PUBLIC HEARING PUBLISH DATES N/A  PURPOSE: To provide the City Council on the current status oft the West Pearsall Street Culvert  project.  BACKGROUND: This project replaces two failed box culverts over the West Pearsall Street crossing of Juniper Creek with a 57 foot constructed bridge. Other improvements include upgrading the existing sewer line crossing the creek from a vitrified clay pipe (VCP) to a steel- encased ductile iron pipe (DIP); relocating existing gas lines; and regrading andi replacing certain  sections of the existing gabion wall.  BUDGET IMPACT: The proposed budget for this project is $1,760,898.93. Funding consists of $490,340.00. from a Local Assistance for Stormwater Infrastructure Improvement (LASII) Construction Grant; $329,000.00 from a LASII Planning Grant; $151,000.00 from the remaining balance of an ARPA stormwater mapping project; $790,558.93 will come from the City's Funds.  DUNN  RECOMMENDED MOTION/ACTION N/A REQUESTED OF COUNCIL  1989 2013        CITY OF DUNN NORTH CAROLINA  18877  Council  Item  City  Agenda  Meeting Date: August 13, 2024 SUBJECT TITLE PRESENTERIDEPARTMENT ATTACHMENT/S)  Emergency water line repairs City Manager Neuschafer and Departments  Yes  PUBLIC HEARING PUBLISH DATES NA  PURPOSE: Discuss status of the 24" main waterline into the City  BACKGROUND: in February 2024 the City placed at temporary structure in place to stabilize the waterline across a drainage ditch on K Street in Erwin. Through most of the summer it was acceptable and was relatively undisturbed. During the rains in July the erosion around the pipe accelerated drastically to the point the pipe became completely exposed. Once the erosion began the DMP engineering firm and the City began toe explore solutions for aj permanent fix; also based upon the clear knowledge that Erwin had noi immediate plans to repair the drainage issue. The long-term solution ist to bore a new line under the creek linking the waterline to both sides of the failed ditch. However, until that line can bei installed and with the looming Tropical Storm the City needed to safeguard the main water supply into the City. The two actions that the City did to safeguard the water supply were: first to decommission the vulnerable 24" pipe crossing the ditch and bypass that section with a 12" HDPE pipeline above the ground as a continuous feed (although reduced to 12"). Secondly wei installed a connection between the 16" pipeline and the 24" pipeline to divert  pumped water intot the secondary pipe feeding the City  BUDGET IMPACT:  Initial funds to secure 24" pipeline $50,000 Additional Emergency funds used $100,000 Final pipe bore replacement $464,000  REÇOMMENDED N/A MOTION/ACTION REQUESTED OF COUNCIL  DUNN ***** l-AmericaCity 1989 *2013    Slide Show  H    SHLS  HLOLN  SHIOLS SIHILLS  HIZL ISHIELN  ISHIVL  718  HISLS        CITY OF DUNN NORTH CAROLINA  1887  City Council Agenda Item  Meeting Date: August 13, 2024  SUBJECT TITLE RESENIERDEPARIMENT ATTACHMENT/S)  Budget Amendments for 24inch Water Line Repair Cary McNallan/Finance Department Billy Cottle/Collection & Distribution Manager Budget amendment  A  PUBLIC HEARING PUBLISH DATES N/A  PURPOSE: To approve al budget amendment to appropriate funding for the repair of a 24-inch  water line between the Water Treatment Plant and the City of Dunn.  BACKGROUND: The 24-inch water line that runs between the Water Treatment Plant and the City of Dunn needs emergency repair. The water line crosses a creek in the Town of Erwin and the erosion from the recent rains has caused the elevated water line to become unstable. The City's engineering firm and City staff have agreed that the water line should be rerouted by boring under the creek to avoid a future issue that an elevated line may impose. The cost to To fund this unanticipated expenditure, staff are requesting a budget amendment to the Water and Sewer Collections and Distribution Department in the amount of $564,000 with funding from  complete this worki is estimated at $564,000.  the Water and Sewer Fund reserves.  BUDGET IMPACT: The overall budget fort the Water and Sewer Fund will increase by $564,000.  D   RECOMMENDED Motion to approve the attached budget amendment for the Water & Sewer  MOTION/ACTION Fund. REQUESTED OF COUNCIL  2013    $  $    QUOTE Date 8/1/2024  Sandy's] Hauling & Backhoe Service, Inc  PO Box 1156 Roseboro, NC: 28382 To: CITY OF DUNN P.O. BOX 1065 DUNN, NC:28335 PHONE: 910-892-2948 FAX: 910-892-8871  Job  Item  Description  Unit  Unit Price  Total  REFERENCE: WESTKST24") WATER LINE REPAIRS  HDD- Be OR NOTES: ANDLOCATE WIRE.  585.00 725.00  374,400.00- 464,000.00  HDD BORE & PLACEZAFFUSIBLEPYC  640  -THIS PRICEI INCLUDEI LABOR, EQUIPMENT,HDPEFUSIBLEPVC, THE CITY OF DUNN WILLI PROVIDETRAFFICCONTROL -THIS PRICE DOESI NOTI INCLUDETESTING. -THIS ISI NOT AJ ROCKI PRICE.  "Thisi instrument hasb been pre-auditedi inthen manner requiredb byt theL Local Govemment  PgetandFiscal CoffplA Act." Caphl 8-72f FinanceOipolor  030-0fI0-GRR7Vp  Total    Amouncements  Dunn City CouncilMeeting  August 13, 2024  The next Regular Council Meeting if the Dunn City Coundlisscheduledfor: Tuesday,August 27th at 6:30 p.m. The next Work Session of the Dunn City Council is scheduled for Tuesday, September 10th at6:30 p.m.