BOARD OF COUNTY COMMISSIONERS FOR SOMERSET COUNTY 11916 Somerset Avenue Room 111/Meeting Room Princess Anne, MD 21853 August 27, 2024 2:00 p.m.  Appointment:  2:00 p.m. - D'Janelle. Jones - 20 Years of Service Recognition 2:05 p.m. -Jesse Drewer, Casey Goldsborough, DTCS Demo Services for the five airport hangars  Sealed Bid Award  * * *  Construction Services for CDBG Rehabilitation to Ewell Recreation Center  2:10 p.m. - Linda R. Johnson, SCPS FY24 Budget Transfers 2:20 p.m. - Jamie Manaia, HR Director  FY25 Integra Plan Supervision and Administrative Services Agreement Self- Funded Employee Group Dental & Vision Plan Self-Funded Employee Group Health Plan Amendment No. 4 - Eligibility for Participation Amendment  Correspondence  Sent:  Ewell Volunteer Fire Company re: Landfill Tipping Fee Waiver Mandi McWhirt re: Workforce Development Board Appointment  Discussion *  1. Boat Slip Sublease Request (4)  2. Letter of Support'somerset County Health Department EQIP Application  Public Comments: Members oft the audience who have signed up to address the Board will be permitted to 2:40 p.m. Closed Session- Mr. Ernest Leatherbury, Ms. Jamie Manaia, Mr. Charles Cavanaugh, Mr. Clint Sterling, Attorney Kirk Simpkins, Mr.John Redden, Mr. Jesse Drewer Authority oft the General Provisions Article oft the Annotated Code of Maryland $ 3-305 (b)(1)the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation ofa an appointee, employee, or official over whom it has jurisdiction; and (3) consider the acquisition of real property for aj public purpose and matters directly related to the acquisition.  do sO at this time and allotted 5: minutes.  Denotes Action. Item    BOARD OF COUNTY COMMISSIONERS FOR SOMERSET COUNTY August 27,2024  At2:00 p.m., Vice President Randy Laird called the Board of County Commissioners for Somerset County to open in Regular Session. Also present for today's meeting Commissioner Eldon' Willing and Commissioner Craig N. Mathies Sr. President Charles Lairda and Commissioner  Webster were absent from today's meeting.  Deputy Administrator Ernest J. Leatherbury. Jr., and Executive Aide Lory E. Ebron were  also present.  Closed Session Summary Report  OnTuesday, August 27,2024 from 2:25 p.m., until 3:08 p.m., Vicel President Randyl Laird, upon a motion made by Commissioner Eldon Willing, and seconded by Commissioner Craig N. Mathies, Sr., opened in Closed Session by Authority of the General Provisions Article of the Annotated Codec ofMaryland $3-305 (b)(1)thea appointment, employment, sigmmemtypromotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of an appointee, employee, or official over whom it hasj jurisdiction; and (3) consider the acquisition of real property for a public purpose andi matters directly related to the acquisition. All those present votedi ini favor therefore, thei motion carried 3-0.1 President Charles Laird and Commissioner Darryl  Webster were absent from today'st meeting.  Deputy County Administrator Ernest. J.) Leatherbury Jr., Ms. Lory Ebron, Executive Aide, Mr. Clint Sterling, Director Recreation and Parks/Tourism and Ms. Jamie Manaia, HRI Director, John Redden, County Engineer, Charles Cavanaugh, Director of Solid Waste and Maintenance, Jessel Drewer, Director ofI DTCS, and Sharon Muir, Internal Auditor were also present,  Topics discussed: (1) Probationary to Permanent Employee Status, (2) Hire Cook/Counter Person, Transfer Station Attendant II (3) Job Description/Title Revision (4) Advertise EMS Coordinator Position. Topics Approved: (1) Approval to move probationary employees to permanent employee status (2) Approval to hire Cook Counter Person and Transfer Station Attendant II (3) Approval to revise job description and duties (4) Approval to advertise for EMS  Coordinator.  Vicel President Randy) Laird asked Commissioner Willingt tol lead those present in) Devotion  and the Pledge of Allegiance.  1    Board ofCommissioners Meeting 8-27-24  Mr. Leatherbury: presented meeting minutes for approval regarding the Commissioner and Closed Session meetings held on August 13, 2024 and Commissioner Special Session and Closed  Session meetings held on August 20, 2024.  Commissioner Mathies made a motion to approve the minutes from the August 13, 2024 and August 20, 20241 meetings as presented. Commissioner Willing seconded thei motion. All those  present voted aye therefore the motion carried 3-0.  Mr. Leatherbury asked D'Janelle Jones to come forward to accept a certificate of appreciation for her 20 years of dedicated service to Somerset County. Warden Keith Muir also  came forward with Ms. Jones.  Mr. Jesse Drewer, Director of Department of Technical and Community Services came Mr. Drewer discussed the bids received for the Airport Hangar Demolition project. Six bids were received, ranging from $6,000 to $25,325. Mr. Drewer and County Engineer John Redden reviewed the bids submitted, and made the recommendation to award the bid to the low bidder,l&JYardworks (John. Asanovich): for $6,000. Mr. Asanovichi understood that debrisi is to be hauled awaya and insurance documents submitted satisfied requirements. Mr. Drewer requested the Boards permission to authorize Vice President Laird to sign the agreement presented for  forward.  signature.  Commissioner Mathies made ai motion to authorize Vicel President Randy Laird to sign the contract agreement as presented for the Airport Hangar Demolition project toJ&JYardworks: for $6,000. Commissioner Willing seconded the motion. All those present voted aye therefore the  motion carried 3-0.  Next, Mr. Drewer discussed the bids received for the Ewell Recreation and Community Center project. Two bids were received, with both including all required documents. Staff recommendation' was to award thel bid tot thel low bidder, Mikel Houck Construction for $83,190.00. Commissioner Mathies made a motion to award the Ewell Recreation and Community Center project tol Mike Houck Construction for $83,190.00 as presented. Commissioner Willing seconded the motion. Those present voted ayet therefore the motion carried 3-0.  Dt.AvaTasker-Michel, SCPS Superintendent and! Ms. Linda R.. Johnson, SCPS Director of Finance came forward at this time to present the final FY24 Inter-Category Budget Transfers for approval. Dr. Tasker-Mitchell stated she was here todayt to support Ms. Johnson, withi itr noted  2    Boardo ofCommissionersl Meeting8 8-27-24  that the transfers today will align the current budget with the 2024 fiscal year spending. The  proposed transfers were as follows:  Category: Mid Level Administration Instructional Salaries Other Instructional Costs Special Education Student Personnel Services Student Transportation Operation of] Plant Maintenance of Plant Fixed Charges  Transfer Requested: $(80,000) 350,000 (475,000) 80,000 10,000 (165,000) 140,000 90,000 50,000  Ms.. Johnson explained that the reasoni for the transfer: requests noting thats some categories came in under budget ands some over, and provided explanations fort the transfers requested. Vice President Randy Laird advised that he wanted to share concerns he is hearing from constituents, questioning ifmanagement ist top-heavy (using COVID funding). He is also hearing that Special Education is not being offered fairly to all. Dr. Tasker-Mitchell stated that she is looking into management positions, as well as roles and responsibilities, and changes that may need to be made to make operating more efficient, calling it "organizational efficiency". Shei is planning to report to both her own Board and the Board of Commissioners once shel has had an  opportunity tol looki into the organizational structure.  Commissioner Mathies questioned the Student Transportation category, and it was noted by Ms. Johnson that duet to unknown fuel costs it was over budgeted. Transportation is a required  by Blueprint.  Following the discussion, Commissioner Willing made ai motion to approve the: finall FY24 inter-category transfers as presented. Commissioner Mathies seconded the motion. Those present voted aye therefore the motion carried 3-0. Dr. Tasker-Mitchell and) Ms.. Johnson left the meeting  att this time.  Ms.. Jamiel Manaia, HR Director came: forward toj present the Integra Plan Supervision and Administrative Services Agreement for the Self-Funded Employee Group Health Plan and the Employee Group Dental & Vision Plans for Board approval. She explained that thej plans are the same as they havel beeni int the past, witht the exception ofA Amendment No. 4t to amendt thel Medicare  Supplement Plan which shet read aloud as follows:  3    Board ofCommissioners! Meeting8 8-27-24  "In Eligibility Forl Participation, the following paragraph has been amended tol be: Ar retiree may choose to select the medical benefit without requiring prescription drug benefit coverage or  select the prescription drug benefit without requiring the medical benefit".  Ms. Manaia requested approval for Vice President Randy Lairds signature on the! FY25 Commissioner Mathies made ai motion to approve the Integra Contract Plans fort the FY25 benefit year. Commissioner Willing seconded the motion. Those present voted aye therefore the  Integra Plans as presented.  motion carried 3-0.  Mr. Leatherbury continued with correspondence. and discussion items.  A letter was sent to Ewell Volunteer Fire Company advising of the Board approvai to Waive Landfill Tipping Fees and tol Mandi McWhirt, advising of her appointment to serve on the  Workforce Development Board. following was approved as follows:  Next, Mr. Leatherbury presented requests received to sublease County boat slips. The Upon a motion made by Commissioner Willing and seconded by Commissioner Mathies, Slip No. 12 at Tylerton from Daniel Smith to Allen Lee Smith Jr., from July 1,2024 to June 30,  2025.. All those present voted ayet therefore the motion carried 3-0.  Upon a motion made by Commissioner Willing and seconded by Commissioner Mathies Slip No. 29 at Websters Covef from Bobbyl Leath. Jr., tol Everette Bozman from. July 1, 2024t to. June  30, 2025. All those present voted ayet therefore the motion carried 3-0.  Upon a motion made by Commissioner Willing seconded by Commissioner Mathies, Slip No. 6 at Wenona from Albert Hoffman Jr., to Gerald S. Benton Sr., from August 1, 2024 to September 30, 2024.. All those present voted aye therefore the motion carried 3-0.  Upon a motion made by Commissioner Willing seconded by Commissioner Mathies, Slip No. 2a at" Tylerton from Mary A. Marshall to Turney McKnight from. July 1,2 2024 to. June: 30, 2025.  All those present voted aye therefore, the motion carried 3-0.  Last, Mr. Leatherbury presented al letter ofs support request received from Danielle Weber, Somerset County Health Officer for a grant application to thel EQIP Primary Care Pilot Program to assist with community outreach and health education initiatives. It was noted that a letter of  support was also obtained from University ofl Maryland Eastern Shore.  4    Boardo ofCommissioners! Meeting8 8-27-24  Commissioner Mathies made a motion to approve the letter of support as received from Danielle Weber. Commissioner Willing seconded the motion. All those present voted aye  therefore, the motion carried 3-0.  With no further business, at 2:25 p.m., the Board was advised of the need to enter into Closed Session by Authority oft the General Provisions Article ofthe Annotated Code ofM Maryland $3-305 (b)(1) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of an appointee, employee, or official over whom itl hasj jurisdiction; and (3) consider the acquisition ofreal property fora a public purpose and matters directly related to the acquisition. Commissioner Willing made a motion to enter into closed session. Commissioner Mathies seconded the motion. Those present voted aye  therefore the motion carried3-0.  The Commissioner and Closed Session: meetings concluded at 3:08 p.m.  Approved by: E  Respectfully Submitted: Seuy Lory E. Ebron Executive Aide  Board of County Commissioners For Somerset County  5