Washington County MARYLAND Open Session Minutes August 13,2024  Board of County Commissioners of Washington County, Maryland  MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE  A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full  assemblage. CALLTO ORDER  President John F. Barr called the regular meeting ofthel Board ofCounty Commissioners ofWashington County, Maryland, to order at 9:01 a.m. with the following members present: Vice-President Jeffrey A. Cline, Commissioner Derek Harvey, Commissioner Randall E. Wagner and Commissioner Wayne  K. Keefer.  APPROVAL OF MINUTES  Commissioner Harvey, seconded by Commissioner Keefer, moved to approve the minutes of July 23, 2024. The motion passed (3-0-2). Commissioner Cline and Commissioner Wagner abstained.  COMMISSIONERS REPORTS AND COMMENTS  Commissioner Wagner attended the Paramedic Class 23-02 Graduation Ceremony at thel Public Safety Commissioner Keefer congratulated Aaron Brooks on winning the Olympic Bronze Medal. He reminded everyone that the schools will be starting soon and to be aware ofthe students. Commissioner Harvey congratulated Aaron Brooks. He attended National Night Out in Hancock. Commissioner Harvey thanked all oft the emergency first responders, fire, police and roads crews, who assisted with the tropical storm emergency. He thanked Senator Paul Corderman for hosting the public Commissioner Cline thanked the Highways Department and the Department of Emergency Services for their preparation oft the tropical storm. He attended the Eagle Scout ceremony for Kaydn Divens. Commissioner Cline attended the Tri County Council meeting. He attended the Community Volunteer Fire Company crab feed. Hei attended the Paramedic Class 23-02 Graduation Ceremony. Commissioner Cline attended National Night Out and thanked all of the towns who hosted an event Commissioner Barr commented on the upcoming MACo Convention. He recognized Spichers Appliances for their investment in a reclamation unit for Styrofoam. He attended the Paramedic Graduation Class 23-02. Commissioner Barr attended the final concert for Conductor Lynn Lerew with the Hagerstown Municipal Band. He shared the passing of William Kelly Beard. Commissioner  Training Center.  safety meeting with the City ofHagerstown.  that night. He congratulated Aaron Brooks.  Barr shared upcoming events. STAFF COMMENTS  Chip Rose, Director ofHuman Resources, presented the request to approve the creation of a part-time security position for the Sheriff's Office to work ini the County Administrative Building. The position  would be a Grade 3 on the Patrol/Judicial salary scale and is budget neutral.    Page 2 of6  OPEN Session, August 13, 2024  Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the creation of a part- Chip Rose, Director of Human Resources, presented the request to approve to advertise the Assistant Commissioner Wagner, seconded by Commissioner Cline, moved to approve to advertise the Assistant County Attorney position as presented. The motion passed (4-1). Commissioner Keefer was a Nay Rosalinda Pascual, Deputy County Attorney, presented the request to approve the reappointments of Robert Bowman, Timothy Hafer and Brett McKoy to serve a first, full, three-year term from Julyl, 2024 through June 30, 2027, on the Police Accountability Board. This is not a paid board. Commissioner Wagner, seconded by Commissioner Cline, moved to approve the reappointments of Robert Bowman, Timothy Hafer and Brett McKoy as presented. The motion passed unanimously (5- Rosalinda Pascual, Deputy County Attorney, presented the request to approve the reappointment of Curtis Wood to serve a first, full, three-year term from September 1, 2024 through August 31, 2027, Commissioner Cline, seconded by Commissioner Wagner, moved to approve the reappointment of Dawn Marcus, County Clerk, presented the request to approve the appointments of Herb Smith to serve ap partial term, August 13, 2024 through June 30, 2026, on the Washington County Commission on Commissioner Cline, seconded by Commissioner Wagner, moved to approve the appointment of] Herb Dawn Marcus, County Clerk, presented the request to approve the appointments of Tyler Milam to serve a first, full three-year term, from September 1, 2024 through August 31, 2027, on the Historic Commissioner Wagner, seconded by Commissioner Cline, moved to approve the appointment ofTyler Dawn Marcus, County Clerk, presented the request to approve the reappointment of Ann Aldrich to serveathird, three-year term, from September 1,2024 through August 31, 2027, on the Historic District  time security position as presented. The motion passed unanimously (5-0).  County Attorney position at a Grade 17, Step 5.  vote.  0).  on the Administrative Charging Committee. This is a paid board. Curtis Wood as presented. The motion passed unanimously (5-0).  Aging Advisory Council. This is not aj paid board.  Smith as presented. The motion passed unanimously (5-0).  District Commission. This is not a paid board.  Milam as presented. The motion passed unanimously (5-0).  Commission. This is not a paid board.    Page 3of6  OPEN Session, August: 13,2024  Commissioner Keefer, seconded by Commissioner Cline, moved to approve the reappointment of Ann Michelle Gordon, County Administrator attended National Night Out inl Hancock and thanked stafft for attending. Ms. Gordon attended the MACo meeting. She met with Carl Anderton, Director of Rural and Economic Development with the Department of Commerce. She attended the Tri County Council Annual meeting in Oakland. She attended the Paramedic Class 23-02 Graduation Ceremony. Ms. Gordon thanked our emergency management staff, emergency services, 911, law enforcement, volunteer partners and the highways department for their responses during the hurricane. She attended the public safety meeting and thanked Senator Paul Corderman for hosting the event. She will attend the MDOT meeting at MACo to discuss transportation priorities in Washington County. Ms. Gordon  Aldrich as presented. The motion passed unanimously (5-0).  wished Lynn Lerew well on his retirement. CIIZENPARICFATON There was no citizen participation.  2024 HOUSING BOND ALLOCATIONTRANSFER  Jill Baker, Director, Planning and! Zoning, presented the request to approve the transfer of Washington County's 2024 Housing Bond Allocation in the amount of $6,807,063.00 to the Community Development Administration for use: ini issuing housing bonds on behalfofWashington County. Commissioner Wagner, seconded by Commissioner Cline, moved to approve the transfer of Washington County's 2024 Housing Bond Allocation as presented. The motion passed unanimously SEX OFFENDER COMPLIANCE AND ENFORCEMENT MARYLAND GRANT - Cody Miller, Quarteraster/Grants: Manager, Washington County Sheriff's Office; and Nicolel Phillips, Senior Grant Manager, Office of Grant Management, presented the request to approve the acceptance of funding awarded under the FY25 Sex Offender Compliance and Enforcement Maryland Grant Program from the Governor's Office of Crime Prevention and Policy in the amount of $29,719.00. Commissioner Wagner, seconded by Commissioner Cline, moved to approve the acceptance offunding awarded under the FY25 Sex Offender Compliance and Enforcement Maryland Grant Program as  (5-0).  APROVALTOACCEPT AWARDED FUNDING  presented. The motion passed unanimously (5-0).  SOLID WASTE ENVIRONMENTALMONITORING BUDGET INCREASE  David A. Mason, Deputy Director, Solid Waste, presented the request to approve increases of $66,735.83 for the consultant fees for the Environmental Monitoring Program for the various solid waste sites. The increase will be funded by reducing various department expenditure line items to keep Commissioner Cline, seconded by Commissioner Wagner, moved to approve increases for the consultant fees for the Environmental Monitoring Program as presented. The motion passed  the cost budget neutral for FY25.  unanimously (5-0).  BID AMARPPUR-ISPSLIDEE HAULING  Brandi Naugle, Buyer, Purchasing; and Davina Yutzy, Deputy Director, Environmental Management, presented the request to award the contract for Sludge Hauling services for the Division of    Page 4 of 6  OPEN Session, August 13, 2024  Environmental Management to the lowest responsible, responsive bidder, A.C & T., Inc., of Commissioner Cline, seconded by Commissioner Keefer, moved to award the contract for Sludge Hauling services to. A.C & T., Inc., as presented. The motion passed unanimously (5-0). NIEKGOVERMMENTAL COOPERATIVE PURCHASE (INTG-24-0149) TWO (2) NEW Rick Curry, Director, Purchasing; and Zane Rowe, Deputy Director, Highway Department, presented the request to authorize by Resolution, the Highway Department to purchase two (2) new. Ford transit passenger vans in the amount of $54,974.00 each; for the total sum of$109,948.00 from Hertrich Fleet Services, Inc., of Milford, DE and to utilize another jurisdiction's contract (#4400004546) that was Commissioner Wagner, seconded by Commissioner Harvey, moved to authorize by Resolution the purchase of two (2) new Ford transit passenger vans from Hertrich Fleet Services, Inc., as presented. INTERGOVERNMENTAL COOPERATIVE PURCHASE ANTG-24-0150) TWO (2) NEW Rick Curry, Director, Purchasing; and Zane Rowe, Deputy Director, Highway Department, presented the request to authorize by Resolution, the Highway Department to purchase two (2) new Caterpillar CB 1.7rollers int the amount of$32,297.00 each; for the total sum of$74,594.00 from Carter. Machinery Co., Inc., of Baltimore, MD and to utilize another jurisdiction's contract (#0601222-CAT) that was Commissioner Wagner, seconded by Commissioner Harvey, moved to authorize by Resolution the purchase oftwo (2) new Caterpillar CB 1.7rollers from Carter Machinery Co. Inc., as presented. The INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-24-0148) ONE (1) NEW Rick Curry, Director, Purchasing; and Zane Rowe, Deputy Director, Highway Department, presented the request to authorize by Resolution, the Highway Department to purchase one (1) new Vermeer Brush Chipper in the amount of$61,223.71 from Vermeer All Roads ofl Baltimore, MD and to utilize mutlieutisdetonsconine (#031721-VRM) that was awarded by Sourcewell to Vermeer All Roads. Commissioner Wagner, seconded by Commissioner Keefer, moved to authorize by Resolution the purchase one (1) new Vermeer Brush Chipper from Vermeer All Roads as presented. The motion INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-24-0147 ONE (1) NEW Rick Curry, Director, Purchasing; and Zane Rowe, Deputy Director, Highway Department, presented the request to authorize by Resolution, the Highway Department to purchase one (1) new Altec Telescopic Aerial Truck in the amount of $205,412.00 from Altec Industries, Inc., of] Birmingham, AL and to utilize another jurisdiction's contract (#110421-ALT) that was awarded by Sourcewell to Altec  Hagerstown, MD who submitted the total sum bid of$133,050.00.  2024 FORD TRANSIT VANS  awarded by Howard County, MD to Hertrich Fleet Services.  The motion passed unanimously (5-0). 2U24CATERPILLAR ROLLERS  awarded by Sourcewell to Carter Machinery Co. Inc.  motion passed unanimously (5-0). BRUSH CHIPPER  passed unanimously (5-0).  ALTECTELESCOPIC AERIAL UNIT  Industries, Inc.    Page! 5of6  OPEN Session, August13,2024  Commissioner Wagner, seconded by Commissioner Harvey, moved to authorize by Resolution the purchase of one (1) new Altec Telescopic Aerial Truck from Altec Industries, Inc., as presented. The BID AWARD (PUR-1702) FOUR (4)2024CAM22 FOOTI FOUPMENTHAULER TRAILERS Rick Curry, Director, Purchasing; and Zane Rowe, Deputy Director, Highway Department, presented thei request to award the procurement offour (4)2024 CAM: 22-foot equipment hauler trailers to' Trailer Enterprise of Hagerstown, MD: in the amount of$15,500.00 each; for a total sum cost of $62,000.00. Commissioner Harvey, seconded by Commissioner Wagner, moved to award the procurement of four (4)2024 CAM22-foot equipment hauler trailers to' Trailer Enterprise as presented. The motion passed SOLE SOURCE PROCUREMENT (PUR-1705) FIRE HOUSE SOFTWARE AGREEMENT Rick Curry, Director, Purchasing, presented the request to authorize a Sole Source procurement ofa Maintenance Software Agreement for the Division of Emergency Services for Auto-Cad software updates and upgrades in the amount of $99,734.94. from ESO: Solutions, Inc. ofD Dallas, TX. Michelle Gordon, County Administrator, corrected the amount to $99,730.94.  motion passed unanimously (5-0).  unanimously (5-0).  FOR DIVISION OF EMERGENCY SERVICES  Commissioner Cline, seconded by Commissioner Wagner, moved to authorize a Sole Source procurement of a Maintenance Software Agreement in the amount of $99,730.94 to ESO Solutions, COLLECTIVEBARGAINING MEMORANDUM OF UNDERSTANDINGIMOU)-AFSCME Chip Rose, Director, Human Resources, presented the request to approve the proposed AFSCME Commissioner Cline, seconded by Commissioner Wagner, moved to approve the proposed AFSCME Collective Bargaining Memorandum ofUnderstanding as presented. The motion passed unanimously  Inc. as presented. The motion passed unanimously (5-0).  Collective Bargaining Memorandum ofUnderstanding (MOU)  (5-0).  CLOSED SESSION  Commissioner Wagner, seconded by Commissioner Cline, moved to convene in closed session at 10:12 To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body hasj jurisdiction; or any other personnel matter that affects one or more specific individual.  a.m. The motion passed unanimously (5-0).  (1)These topics include the discussion of confidential personnel matters: Discussion of hiring recommendation for Office of Grants Management Director Discussion ofhiring forthcoming open position within County Discussion of hiring positions in Division of Emergency Services Discussion of personnel complaint investigation. positions on. Agricultural Land Preservation Advisory Board.  Discussion of applicants/seek consensus to appoint or reappoint individuals to fill open    Page 6of6  OPEN Session, August 13, 2024  Discussion of hiring additional County personnel. In addition to being a confidential personnel matter. The nature of the hiring, if discussed in open session, would put the  County at a negotiating disadvantage; and,  To consult with counsel to obtain legal advice on a legal matter.  (7)Board has requested legal advice on negotiating strategy for contract ofs sale. Providing legal advice in open session would deprive Board of attorney/client privilege and put Board in Providel legal advice and options to] Board pertaining to negotiation strategy forj potential  inferior bargaining position. contract of sale.  In closed session, the Commissioners discussed; and reached a consensus to:  Aj potential contract of sale. Appointments to the Agricultural Land Preservation Advisory Board. Advertise for the GIS Manger position. Hiring the Office of Grants Management Director. Hire two full-time FF/FAO positions in Division of Emergency Services. Discussion and update on EMS staffing and transitions. Discussion of personnel complaint investigation.  Present during closed session at various times were: Commissioners John F. Barr, Jeffrey A. Cline, Derek Harvey, Wayne Keefer and Randall E Wagner: Dawn Marcus, County Clerk and Zachary J. Kieffer, County Attorney; Michelle Gordon, County Administrator; Rosalinda Pascual, Deputy County Attorney; Aaron Weiss, Assistant County Attorney; Todd Moser, Real Property Administrator, Engineering; David Mason, Deputy Director, Solid Waste; Chris Boggs, Rural Preservation Administrator, Planning and Zoning; Jill Baker, Director, Planning and Zoning; Joshua O'Neal, Chief Technical Officer, Information Technology; Chip Rose, Director Human Resources; Kelcee Mace, Chief Financial Officer; R. David Hays, Director, Emergency Services; David Chisholm, Deputy Director, Field Operations, Emergency Services; and Dale Fishack, Vice President, Washington  County Volunteer Fire and Rescue Association; RECONVENE IN OPEN SESSION 11:36 a.m. The motion passed unanimously (5-0).  Commissioner Wagner, seconded by Commissioner Harvey, moved to reconvene in open session at  ADJOURNMENT  CommisionerHarvey, seconded by Commissioner Wagner, moved to adjourn at 11:36 a.m. The  motion passed unanimously (5-0). axniyMuc Dawn L. Marcus, County Clerk