UNIONCte LAKE BUTLER WORTHINGTONT SPRINGS RAIFORD PALESTINE  Union County Board of County Commissioners  15 Northeast 1s Street, Lake Butler, FL32054 Phone: 386-496-4241- Fax: 386-496-4810  AGENDA REGULARI MEETING AUGUST15,2 2022 6:00P.M.  NOTE: Ifa any person decides to appeal any decision made with respect to any matter considered att this meeting or hearing, he or  she will needa a record for the, proceedings andi may needt to ensure thata a verbatim recordi is made  1. Meeting Calledt to Order.. 2. Invocation and Pledge.. 3. Public Comments 4. Approval of Consent Agenda.. Finance Report Minutes Budget Amendment  Chair Tallman Commissioner Croft Chair Tallman Chair Tallman .Chair Tallman Commissioner Perez Attorney Wade Attorney) Wade Commissioner Cannon Commissioner Cannon Commissioner Cannon Attorney Wade Attorney) Wade Pam Woodington  5. Consideration of SHIPI Program Annual Report and Local Housing Certification. 6. Consideration of Resolution 2022-07 SHIP Program LHAPI Mortgage Assistance.. 7. Consideration of Payrol/Attendance Software, UKG Ready Solutions.. 8. City ofL Lake Butler, Notice of Proposed' Voluntary Annexation Ordinance. 9. Consideration of Agreement # 441325D/NFP Design for CR18.. 10. Consideration ofA Agreement #FM704 New Fire/EMS! Station.. 11. Consideration ofl Liberty Supplemental Insurance Benefits. 12. Consideration of Resolution 22-08, Historical Granti for Construction.. 13. Consideration of Agreement #22-70019, Brownfields Assessment Scope.. 14. Consideration of Right of Way/ Access for US Geological Survey.. 15. Consideration of Union County Insurance Plan.. 16. Report from County Coordinator, Jimmy Williams and Department Heads  Kim Hayes, Solid Waste Director Shelton Arnold,. Jr., Road Department Mary Brown, Public Library Toby Witt, EMS Director Luke Harlow, Extension Office  Tim Allen, Emergency Management /Interim Fire Director 17. Report Kellie Hendricks Rhoades, Clerk of Courts and Comptroller. 18. Report from Russell A. Wade III, County Attorney. 19. Report from County Commissioners Ryan Perez, District1 Channing Dobbs, District2 Jimmy Tallman, District3 Lacey Cannon, District4 Willie Croft, District5  Clerk Rhoades Attorney' Wade  20. Adjournment  BOARD MEMBERS:  RYANI PEREZ, Districtl*CHANNINGDOBBS, District2 JIMMYTALLMAN, District3 LACEYCANNONI District4 WILLIECROFL District5  KELLIEI HENDRICKS RHOADES Clerk of Court/Comptroller  RUSSELLI WADE County Attorney    State Housing Initiatives Partnership (SHIP) Program Annual Report and Local Housing Incentives Certification  On Behalf of UNION COUNTY, FLORIDAIhereby certify that:  1. The Annual Report information submitted electronically to Florida Housing Finance Corporation ist true 2. The local housing incentives or local housing incentive plan have been implemented or are int the  and accurate for the closeout year 2019/2020 and interim year 2020/2021.  process of being implemented. Including, at a minimum:  a. Permits as defined in s.163.3164 (15) and (16) fora affordable housing projects are expedited to a greater degree than other projects; and b. There is an ongoing process for review of local policies, ordinances, regulations, and plan provisions that increase the cost of housing prior to their adoption.  3. The cumulative cost per newly constructed housing per housing unit, from these actions is estimated to 4. The cumulative cost perrehabilitated housing per housing unit, from these actions is estimated to be  be $0. $0.  Staff Member responsible for submitting annual report to FHFC: Stephanie Barrington, SHIP Director, Suwannee River  Economic Council,Inc.  Jimmy Tallman, Chairman Board of County Commissioners  Date  ATTEST (County Seal)  Kellie Hendricks Rhoades, Clerk of Court  Date  420.9075 (10) Each county ore eligible municipality shall submit to the corporation by September 15 of eachy year ar report of its affordable housing programs and accomplishments through. June 30i immediately preceding submittal of the report. The report shall be certified as accurate and complete by thel local government's chief elected official or his or her designee. Transmittal oft the annual report by a county's or eligible municipality's chief elected official, or his or her designee, certifies that thel local housingi incentive strategies, or, ifa applicable, the local housing incentive plan, have been implemented or are in  the process of beingi implemented pursuant toi the adopted schedule fori implementation.    UNION COUNTY, FLORIDA RESOLUTION NO2022-07  Al Resolution of the Union County Board of County Commissioners revising the language WHEREAS, it isi in the best interest of the citizens ofUnion County, Florida to modify the WHEREAS, it is necessary to amend the language as currently stated in the Local Housing Assistance Plan, Section I, Program Details, Item LI Purchase Price Limits from $200,000 to NOW, BE ITI RESOLVED BY THE BOARD OF COUNTY COMMISSION OF UNION COUNTY, FLORIDA THAT1 the above stated language is hereby amended in the 2020-2023  to the 2020 - 2023 SHIP Local Housing Assistance Plan.  language in the SHIP Local Housing Assistance Plan as follows:  $225,000.  SHIP Local Housing Assistance Plan. Passed and adopted this  day of  2022.  Jimmy Tallman, Chairman Board ofCounty Commissioners Union County, Florida  ATTEST:  Kellie Hendricks Rhoades, Clerk of Court  Union County, Florida    Cost Breakdown For UKG Ready Solutions' Time and Attendance Software  Initial Cost of UKG Ready Solutions T&A Software  UKG Ready Implementation Maintenance Fees 2,400.00$  Annual 595.00$  Annual Costo of Total Cost of UKG Monies Savedf from Total Cost to County  Software 4,080.00 $  Ready System Replacing EMS System Minus EMS System  7,075.00 $ Monies savedf from System 2,291.50  2,291.50 $  4,783.50  Annual Cost of UKG Ready after One-Time Implementation Fee  Annual Maintenance Annual Costo of Total Annual Costof replacing EMS Total Annual Cost Minus  Fees $ 595.00 $  Vendor Hosting UKGI Ready System" 4,080.00 $  EMS System 2,383.50  4,675.00 $  "Annual cost after the one-t timei implementation fee of $2,400.00  UKG Ready! Solutions T&A Cost perr month $ 48.70$ $ 48.70 $ $ 48.70 $ $ 48.70 $ 48.70 $ $ 48.70 $ $ 48.70 $ $ 48.70 $ $ 389.60 $  Department BOCC/Building USW TTF EMS 911 EMG Ext Lib Total:  Annual Cost 584.40 584.40 584.40 584.40 584.40 584.40 584.40 584.40 4,675.20  UKG Ready Key Features:  Fully automated verification and submittal of time sheets. No printing for signatures required. Alternate proposed software, Lathem, requires time sheets be printed and signed for employee verification. Unlimited levels of hierarchy allow fort time sheets to bes submitted from employee to Department Head to County Coordinator to Payroll. Lathem allows supervisory roles to manage and edit time sheets, but only allows one administrator to open and close payroll; does not allow for verification through chain of command. Audit Trail is tracked and any changes to an employee's time sheet will automatically! be sent back to employee for verification before allowing submittal oft time sheet. Lathem willl list changes made to an employee time sheet on the hard copy they have to sign at1 the end of the payroll, but does not allow employees to immediately verify A Allows for Organization Huby where important messages: and documentation can be uploaded to employees for  changes made tot their time.  ease of access. Not offered through Lathem.    LAKE BUTLER FLORIDA  Scenery, serenity and YOU!  Dale M. Walker, ICMA-CM, CGFM City Manager aleredyolaebuder.con  July 29,2022  Via Certified. Mail  Union County, Florida Board ofCounty Commissioners Att. James Williams, CPM, CBC County Coordinator 15NE 1st Street Lake Butler, FL: 32054  REF: NOTICE OF PROPOSED VOLUNTARY ANNEXATION ORDINANCE  ORDINANCE NO. 2022-02  AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAKE BUTLER, ANNEXING TO THE CITY OF LAKE BUTLER, FLORIDA,  27.6. ACRES OF LAND LOCATED IN TOWNSHIP 5 SOUTH- RANGE 19 EAST, SECTION 36 OF UNION COUNTY, MORE PARTICULARLY DESCRIBED AS COMMENCE AT A 4 INCH SQUARE CONCRETE MONUMENT (NOT IDENTIFIED) FOUND AT THE SOUTHEAST CORNER OF SAID SECTION 36, AND RUN NORTH 01 DEGREE 24 MINUTES 13 SECONDS WEST, ALONG THE EAST LINE OF SAID SECTION 36, A DISTANCE OF 984.65 FEET TO A 5/8 INCH IRON ROD (LABELED: LB6995) FOUND AT THE NORTHEAST CORNER OF A PARCEL OF LAND IDENTIFIED AS TAX PARCEL IDENTIFICATION NUMBER 645V-ODOIRL, AND TO THE POINT OF BEGINNING OF THE HEREINAFTER DESCRIBED PARCEL OF LAND: THENCE RUN SOUTH 88 DEGREES 45 MINUTES 17 SECONDS WEST, ALONG  200SW1PSTREET LAKE BUTLER, FLORIDA 32054 OFFICE386-496.3401    THE NORTH LINE OF SAID TAX PARCEL, A DISTANCE OF 666.69 FEET TO A 5/8 INCH IRON ROD (LABELED: LB6995) FOUND AT THE NORTHWEST CORNER OF SAID' TAXPARCEL; THENCE RUN NORTH 01 DEGREE 24 MINUTES 49 SECONDS WEST, ALONG THE EAST LINE OF. APARCEL OFI LANDIDENTIFIED ASTAXPARCEL36-05-19-00-00- 0170-0, A DISTANCE OF 1458.59 FEET TO A 4 INCH SQUARE CONCRETE MONUMENT (NOT DENTIFIED) FOUND AT THE INTERSECTION WITH THE SOUTHERLY RIGHT OF WAY LINE OF STATE ROAD NUMBER 121; THENCE RUN NORTH 42 DEGREES 46 MINUTES 14 SECONDS EAST, ALONG SAID SOUTHERLY RIGHT OF WAY LINE, A DISTANCE OF 957.10 FEET TO A 3 INCH SQUARE CONCRETE MONUMENT (LABELED: LB6995) FOUND AT THE INTERSECTION WITH THE AFORESAID EAST LINE OF SECTION 36; THENCE RUN SOUTH 01 DEGREE 24 MINUTES 13 SECONDS EAST, ALONG SAID EAST LINE OF SECTION 36, A DISTANCE OF 2146.89  FEETTOTHE POINT OF BEGINNING.  To Whom It May Concern:  This is to notify Union County, pursuant to $ 171.044(6), Fla. Stat., of the City ofLake Butler's proposed annexation of property into the City limits by adopting Ordinance # 2022-02, pursuant to S 171.044, Fla. Stat. A map of the property proposed to be annexed is attached hereto. The City will consider the proposed annexation on September 20, 2022 at 6 p.m. EST, at Lake Butler City Hall, 200 SW 1st Street, Lake Butler, FL 32054 and on October 18, 2022 at 6 p.m. EST in the same location. A copy of the notice for the adoption ofthe Ordinance No. 2022-02 is attached hereto. The notice will be published in the Gainesville Sun on September 8, 2022 and September 15, 2022 for further information. Further, three printed copies of the notice will be printed and posted for four (4) consecutive weeks at the following location: City Hall 200 SW 1st Street Lake Butler, Florida; wwcipolacbulercon website; Union County Courthouse 55 West Main St  Lake Butler, Florida.  Ifyou have any questions, please call the City Manager's office at (386)496-3401.  Should any person decide to appeal any decision made by the City Commission with respect to any matter considered at the hearings, he or she will need a record oftl the proceedings, and that, for such purposes, her or she will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.  Dale Walker, ICMA-CM, CGFM City Manager City ofLake Butler Encs.: Ord. #2 2022-02  200SW1 15T STREET LAKE BUTLER, FLORIDA: 32054 OFFICE386-496-3401    EXHIBITA A  NOTICE OF VOLUNTARY ANNEXATION  NOTICE IS HEREBY GIVEN, pursuant to Section 171.044, Florida Statutes, as amended, that the ordinance, which title hereinafter appears, will be considered for enactment by the City Commission of the City Lake Butler, Florida, as a public hearing for the first reading of the Ordinance is to bel held on September. 20, 2022, at 6 p.m. EST in Council Chambers oft the City of Lake Butler City Hall, located at 200 Southwest First Street, Lake Butler, FL32054 and the second hearing/adoption hearing is to be held on October 18, 2022 at 6j p.m. EST at the same location. At the meetings all interested parties may appear and be heard with respect to the ordinance. The complete legal description of the area to be annexed, as well as a copy of the ordinance, can be obtained from the Office ofthe City Manager in the City Hall, as 200 Southwest First Street, Lake Ordinance No. 2022-02, Petition No. ANX 21-01, by the City Commission, provides for the voluntary annexation ofa aj parcel of land contiguous to the boundaries of the City ofLake Butler, Florida, as shown on the location map below. The area to be annexed is located in Section 36 Township 5 South, Range 191 East, Union County, Florida. The: area tol be annexed consistsof27.6  Butler, Florida, during regular business hours.  acres, more orl less.  -" m - aa eT" R  -  ET  UNION  The title of said ordinance reads, as follows:  Ordinance No. 2022-02    AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAKE BUTLER, ANNEXING TO THE CITY OF LAKE BUTLER, FLORIDA,  27.6 ACRES OF LAND LOCATED IN TOWNSHIP 5 SOUTH- RANGE 19 EAST, SECTION360FUNIONCOUNTY,MOREPARTICULARLY DESCRIBEDAS COMMENCE AT A 4 INCH SQUARE CONCRETE MONUMENT (NOT DENTIFIED) FOUND AT THE SOUTHEAST CORNER OF SAID SECTION 36, AND RUN NORTH 01 DEGREE 24 MINUTES 13 SECONDS WEST, ALONG THE EAST LINE OF SAID SECTION 36, A DISTANCE OF 984.65 FEET TO A 5/8 INCH IRON ROD (LABELED: LB6995) FOUND AT THE NORTHEAST CORNER OF A PARCEL OF LAND IDENTIFIED AS TAX PARCELIDENTIFICATION NUMBER 605.9.0000.0180A ANDTOTHE POINT OF BEGINNING OF THE HEREINAFTER DESCRIBED PARCEL OF LAND: THENCE RUN SOUTH 88 DEGREES 45 MINUTES 17 SECONDS WEST, ALONG THE NORTH LINE OF SAID TAX PARCEL, A DISTANCE OF 666.69 FEETTOA: 5/81 INCH IRON ROD(LABELED: LB6995) FOUND AT THE NORTHWEST CORNER OF SAID TAX PARCEL; THENCE RUN NORTH 01 DEGREE 241 MINUTES 49 SECONDS WEST, ALONG THE EAST LINE OF A PARCEL OF LAND IDENTIFIED AS TAX PARCEL 36-05-19-00- 000-0170-0, A DISTANCE OF 1458.59 FEET TO A 4 INCH SQUARE CONCRETE MONUMENT (NOT IDENTIFIED) FOUND AT THE INTERSECTION WITHT THE SOUTHERLY RIGHT OF WAYLINEOF: STATE ROAD NUMBER 121; THENCE RUN NORTH 42 DEGREES 46 MINUTES 14 SECONDS EAST, ALONG SAID SOUTHERLY RIGHT OF WAY LINE, A DISTANCE OF 957.10 FEET TO A 3 INCH SQUARE CONCRETE MONUMENT (LABELED: LB6995) FOUND AT THE INTERSECTION WITH THE AFORESAID EAST LINE OF SECTION 36; THENCE RUN SOUTH 01 DEGREE 24 MINUTES 13 SECONDS EAST, ALONG SAID EAST LINE OF SECTION 36, A DISTANCE OF 2146.89 FEET TO THE POINT OF  BEGINNING.  The public hearing may be continued to one or more future dates. Any interested party shall be advised that the dates, times and places of any continuation of the public hearing shall be announced during the public hearing and that no further notices regarding the matter will be published, unless said continuation exceeds six calendar weeks from the date of the above All persons are advised that, ifthey decide to appeal any decisions made at the public hearing, they will need a record of the proceedings and, for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence Any person requiring auxiliary aids and services at this meeting may contact the City Manager's Office at 386.496.3401 atl least 481 hours prior to the meeting. Ifyou are hearing or speech impaired, please contact the Florida Relay Service at 800.955.8770 (voice) or 800.955.8771 (TTY).  referenced public hearing.  upon which the appeal is to be based.    36-05-19 (1045) 00-000-0220-0    36-05-19 (2128) 00-000-0030-4  36-05-19 (1138) 00-000-0210-0  31-05-20 00-000-0940-0 (3619)"  36-05-19 (7282) 00-000-0201-0  31-05-20 (581) 0D-000-0950-0  36-05-19 (1457) 00-000-0200-0  36-05-19 (2822) 00-000-0035-0  36-05-19 (2129) 00-000-0034-0  36-05-19 (2866) 00-000-0190-0  31-05-20 (1559) 00-000-0952-0  36-05-19 (1215) 00-000-0170-0    220  440  660  880  1100  1320  1540  1760  1980  2200  2420  2640 ft  Union County Property Appraiser Bruce D. Dukes] ILake Butler, Florida 386-496-3431  PARCEL: 6.0519.00.000.0190.0 (2866) ISOD FARM( (5380) 127.6AC EAST 1/2 OFE EAST 1/2 OFE EAST1 1/2, SOUTH OF SR, EXC SOUTH 15 CHAINS. (27.6AC) (ORB: 287, P666) (SEC 36-5-  EXHIBIT A  19)  CITY OF LAKE BUTLER, UNION COUNTY, FLORIDA    441325D  UNION COUNTY AGREEMENT NO. 2022- C ENGINEERING AGREEMENT BETWEEN UNION COUNTY BOARD OF COUNTY COMMISSIONERS NORTH FLORIDA PROFESSIONAL SERVICES, INC. CR 18 Widening and Resurfacing  AND  This AGREEMENT for Civil EngineeringConsuling Services, by and between Union County Board of Commissioners, (hereinafter "County") with its principal office at 15NE 1stStreet, Lake Butler, Florida 32054 and North Florida Professional Services, Inc., a Florida corporation (hereinafter "NFPS"), with its principal office at  P.O. Box 3823, Lake City, FL: 32056.  WITNESSETH: ARTICLEI  Term: This Agreement shall be for the period of time beginning on the date of execution by the last party signing the agreement until the end of the project, unless terminated  earlier as provided herein.  ARTICLEI  Scope of Services. NFPS will provide engineering and support services as outlined in the County's RFQ and NFPS's Fee Proposal for design and permitting, each attached hereto and made a part of this Agreement. Services to be provided include, but are not necessarily limited to, surveying; subsurface exploration; geotechnical analysis; utility coordination; environmental permitting; design analysis; project plans preparation, bidding documents and initial construction contract documents; engineering design reports; cost estimating and scheduling, attendance at meetings; and other services as may be NFPS's responsibilities shall be as set forth in the attached Fee Proposal and relevant  requested by the COUNTY in additional Task Orders.  Design Task Descriptions.  ARTICLEI III  Payment. The COUNTY will pay the NFPS on a percentage of completion, as based on the compensation reflected in the NFPS Fee Proposal. In cases where the COUNTY desires to authorize additional services on a time and material basis, the salary rates and non-labor direct costs shall be separately negotiated and bet the subject ofa separate Task Order. COUNTY shall pay undisputed portions of each progress invoice within thirty (30) days of the date of the receipt of the invoice. If payment is not maintained on a thirty (30) day current basis, NFPS may suspend further performance until payments are current. COUNTY shall notify NFPS of any disputed amount within fifteen (15) days from date of the receipt of the invoice, give reasons for the objection, and promptly pay the undisputed  amount.  ARTICLE IV Page1of5    Relationship oft the Parties, Joint Cooperation. This Agreement shall noti in any manner be construed as to create the relationship of principal and agent, partnership or joint venture or of any association between the COUNTY and NFPS. The closest collaboration and cooperation shall be maintained by NFPS with representatives of the COUNTY and the COUNTY will be entitled at all times to be advised, at its request, of the status of work done by NFPS and of the details thereof. NFPS will provide periodic reports of ongoing tasks accompanying each invoice for payment. The COUNTY shall furnish to NFPS all pertinent existing information deemed necessary by NFPS to be relevant to the execution oft the Project. The COUNTY will have the right toi inspect the work of NFPS at any time.  ARTICLEV  Ownership and Reuse of Documents. All tracings, plans, specifications, maps, computer data prepared or obtained under: a specific Assignment oft this Agreement shall remain the property of the COUNTY. However, any use of plans and specifications, except for the use specifically intended by the documents, will be at the COUNTY's sole risk and the COUNTY will indemnify NFPS from any and all claims and liabilities which may result from  re-use of work documents for purposes other than that intended.  ARTICLE VI  Changes in the Work/Claims. COUNTY shall have the right at any time during the progress of a project to increase or decrease the work. Promptly after being notified of a change, NFPS shall submit an itemized estimate of any cost ort time increases or savings iti foresees as a result of the change. In any event that a requested change results in work which NFPS asserts is not covered by this Agreement, a claim by NFPS shall be made in writing to the COUNTY within seven calendar days after the first day of the event giving rise to such claim or else NFPS shall be deemedi tol have waivedi the claim for additional payment. Written supporting data shall be submitted to the COUNTY within fifteen (15) calendar days after the occurrence of the event, unless the COUNTY grants additional time in writing, or else NFPS shall be deemed to have waived the claim for payment of the additional services. In the event the COUNTY and NFPS are unable to agree on the change in compensation, NFPS shall proceed diligently with its performance as directed by the COUNTY, regardless of any pending Claim, action, suit or administrative proceeding, unless otherwise agreed to by the COUNTY in writing and the COUNTY shall continue to make payments in accordance with the Agreement during the pendency of any  Claim.  ARTICLE VII  Laws and Ordinances. The NFPS shall comply with Federal, State and local laws and  ordinances applicable to the work.  Page 2 of5    ARTICLE VIII  Assignment. NFPS is allowed to contract with subconsultants for elements of work that require special certifications, like geotechnical analysis or wetland delineation.  ARTICLEI IX  Termination. The provisions of this Agreement may bei terminated by either party without cause, in which event atl least thirty (30) days prior written notice of such termination shall (1) In the event the COUNTY causes abandonment, termination, or suspension oft this Agreement or parts thereof, NFPS shall be compensated for services rendered up to the time of such termination on a quantum merit basis and documents shall (2) Int the event the NFPS terminates this contract without cause, the COUNTY shall have full authority to appropriate or use all tracings, plans, specifications, maps, computer programs and data prepared or obtained under a specific Task Order under this Agreement and may enter into an agreement with others for the completion oft the work under this contract. All costs and damages incurred by the COUNTY because of such termination by NFPS, including the cost of completing the work under this contract or anyt task order, shall be charged to NFPS. In case the expense sO incurred by the COUNTY is less than the sum which would have been payable to the NFPS if the work had been completed under this contract, NFPS shall NOT receive the difference. In case the expense exceeds the sum which would have been payable under the contract, then NFPS shall be liable to  be given to the other.  remain the property oft the COUNTY as outlined in Article V.  pay the COUNTY such excess.  ARTICLEX  Truth in Negotiations. NFPS warrants that the wage rates and other factual unit costs supporting the lump sum compensation for this Agreement are accurate, complete and in adherence to the hourly rates in force under the current continuing services contract  between NFPS and the COUNTY.  ARTICLEXI  Prohibition Against Contingent Fees. The NFPS warrants that it has not employed or retained any NFPS or person other than al bona fide employee working solely for the NFPS to solicit or secure this Agreement and that it has not paid or agreed to pay any person, NFPS, corporation, individual or firm other than al bonai fide employee of the NFPS any fee, commission, percentage, gift or any other consideration contingent upon or resulting from  the award or making of this Agreement.  ARTICLE XII  Access to Records. The COUNTY, FDOT and any other duly authorized representative shall have access to any books, documents, papers and records of NFPS which are directly pertinent to this Agreement for the purpose of making audits, examinations, excerpts andi transcriptions. Further, NFPS understands that the public shall have access, at all reasonable times, to all documents and information pertaining to County contracts,  Page3of5    subject to the provisions and limitations of Chapter 119, Florida Statutes, and agrees to allow access by the County and the public to all documents subject to disclosure as prescribed under applicable law except to those documents properly marked by NFPS as privileged and confidential. NFPS shall maintain all project records for five (5) years after final payment is made and after all other pending matters are closed, whichever is later.  ARTICLE XIII  Indemnification. NFPS shall indemnify COUNTY and employees, for any damage, injury or loss claimed by a third party claimant to the extent caused by the negligence, or willfui COUNTY shall indemnify NFPS, its agents, and employees and subcontractors, for any damage, injury or loss claimed by the third party claimant to the extent caused by the negligence, breach of contract or willful misconduct of the COUNTY, its employees,  misconduct of NFPS, its employees or subconsultants.  agents and other contractors.  ARTICLE XIV  Applicable Law/Venue. In the event that any dispute arises or any action or proceeding is brought to enforce the terms of this Agreement, Florida law shall apply. The parties agree that the exclusive venue for any such dispute, action or proceeding shall be the court of appropriate jurisdiction located in Union County, Florida, and the prevailing party shall be entitled to recover the cost oft the action and reasonable attorneys' fees and costs.  (Remainder of pagel left intentionally blank) Signatures appear on the following page  Page 4 of5    IN WITNESS WHEREOF, the parties hereto have caused these presents to be  executed, the day and year first above written.  ATTEST:  UNION COUNTY BOARD OF COUNTY COMMISSIONERS BL James Tallman Chairman 8-9-22  y:  By:  Clerk Date: 64122    Date:  ATTEST: By:  NORTHI FLORIDA PROFESSIONAL SERVICES, INC.  By:  Date:  Date:  Page 5of5    NORTH FLORIDA PROFESSIONAL SERVICES, INC  FEE PROPOSAL  For  DESIGN AND PERMITTING SERVICES  CR 18 Widening and Resurfacing in Union County  From Columbia County line to SR 121  Worthington Springs Worthington Springs  Prepared for:  Union County Board of County Commissioners  July 23,2022  1    Introduction  North Florida Professional Services (NFPS) is pleased to submit this Fee Proposal for providing the engineering, permitting and project management services needed for the widening and resurfacing of CR1 18, from the Columbia County line to SR 121. The total length of the project is 6.4 miles. This project is funded by an FDOT grant, under FPID # 441325-1. The total grant funding was $4,654,000 which includes design, construction and CEI phases. NFPS was selected to do the design work as part ofa  competitive advertisement that followed CCNA rules.  Scope of Work  The deliverables that are required under this Engineering Services contract are: 1. A full design package, signed and sealed by a Professional Engineer licensed in the State of Florida, including contract plans, specifications, construction cost estimates, surveys, bid documents and any other reports, documents or information relevant to this project. The project will be designed to Florida Greenbook criteria, as required by the FDOT grant agreement. 2. Copies of all required permits, including but not limited to FDOT, SRWMD and  FDEP.  Adetailed description of the anticipated tasks is provided in Appendix A. Based on our understanding. of the work activities described in the RFP, and the associated work tasks described herein, our fee for the execution of this Design  Compensation  Services contract is broken down as follows: Project General and Common Tasks  $23,687 $53,295 $74,022 $26,648 $29,609 $11,843 $20,726 $17,765 $38,491 $48,000 $17,000 $361,086  Roadway Analysis Roadway Plans Drainage Analysis Drainage Plans Utility Coordination Environmental Permitting Signing and Pavement Markings Analysis Signing and Pavement Marking Plans Surveying (field work and file processing) Subconsultant fees for geotech and wetlands  TOTAL FEE  (FDOT ALLOCATED $750,000 FOR THE DESIGN PHASE)  2    APPENDIXA  DESIGN TASK DESCRIPTIONS  Survey  Horizontal Project Control - includes researching datum records and existing maps, collecting field data on existing monumentation and maintained limits, establishing horizontal control points that are referenced to state plane coordinates and establishing Vertical Project Control - includes researching vertical datum records and benchmark information and establishing vertical control points that are referenced to NAVD datum. Topography /DTM (3D) - includes the field survey work required to pick up existing topographical features and ground points. Also includes the file processing required to create proper topographic symbology and a digital terrain model of the existing ground Underground Utility locates - includes the analysis of existing information regarding existing utility facilities in the project area, coordination with locate services and field survey work to collect location information on field-located facilities. RW Data - includes researching existing plats and deeds, the field work to locate  al baseline of survey.  surface.  existing monumentation.  Coordination = communication and action planning with owners, Design staff and Survey Office Supportand File Processing - Includes the processing of the raw data files into CADD-compliant topographic drawings and Quality control reviews oft the data.  stakeholders.  Geotechnical Analysis  Soil Borings - collect soil borings to check for unsuitable soils and establish resilient  modulus values for pavement design purposes.  Roadway Analysis  Design Report - prepare a Design Report that summarizes the project intent, existing Typical Section analysis and selection - includes the review oft the existing roadway features, operating characteristics, traffic data and functional classification oft the  conditions and applicable Design criteria.  1    APPENDIX: A  DESIGN TASK DESCRIPTIONS  roadway. Analysis of this data and an understanding ofi the projected future use will result in the creation of a proposed Design Speed and Typical Section for the project. Pavement Design analysis and selection - includes the collection of traffic loading data (including projected traffic fort the design service year) and modulus numbers for the subgrade soils. Using this information, a required structural number will! be established and aj pavement design will be prepared in accordance with the FDOT Evaluation of Critical Design Elements - includes an analysis of the Florida Greenbook criteria for design speed, lane widths, shoulder widths, horizontal alignment, super-elevation, vertical alignment, grade, stopping sight distance, cross slope and clear recovery area. The design criteria fori these elements willl be established and met iffeasible. When constraints prevent the criteria from being met, mitigation features will Evaluation of drainage -i includes the evaluation of existing surface water flow patterns, outfall locations and flooding history. Also includes an evaluation for cross- Evaluation of side drains and ditches = includes the evaluation of existing surface water flow patterns and the need for side drain structures. Existing side drains will be evaluated for condition, horizontal clearance requirements, capacity, and safety treatments for the pipe ends. New side drains will be sized and added as required to Preparation of Design Exceptions - where any of the critical design elements cannot meet the established design criteria, a design exception will be prepared and approved by the Engineer of Record and the local government's designated authority. Horizontal/Vertical Master Design files - includes efforts required for establishing the master design files for the horizontal and vertical geometry. Includes the work effort too create elements showing the alignment for both horizontal and vertical geometrics in the plan/profile sheets. Includes efforts to create criteria files for auto-labeling. Also, Cross Section Design Files - the cross sections will be prepared using a 3D model sO Temporary Traffic Control = evaluate schemes for lane closures and proper warning Quantities /Cost Estimates - includes the calculation of quantities, establishing the appropriate pay items, the analysis of local market conditions in establishing realistic  Flexible Pavement Design Manual.  be utilized and exceptions prepared.  drain culverts.  maintain lateral flow to established outfall areas.  includes all efforts to analyze and refine plan/profile geometrics. hours for that effort are included in the 3D Modeling activity.  signs  2    APPENDIX A  DESIGN TASK DESCRIPTIONS  unit prices and an estimate of the total project construction cost. This estimate will be created at the concept stage and will be updated at Phase III plans and at FINAL plans. Field reviews = includes field reviews by staff needed to collect information and to meet Technical Meetings (County, FDOT, Reg. Agencies) - travel and time spent meeting with County staff, regulatory agencies, emergency responders and other stakeholders. QA/QC - includes continuous quality control checks by front-line supervisors, internal peer review by our senior Engineers and constructability reviews by our senior CEI staff. Coordination - communication and action planning with owners, Design staff and  with utility representatives or local stakeholders.  stakeholders.  Roadway Plans Production  Key Sheet-preparation oft the key sheet, in general conformance with the FDOT FDM. Signature Sheet - create signature sheet for digitally signing/sealing the plans. Typical Sections - preparation of typical sections, in general conformance with the Typical Section details - preparation of any required typical section details, in general General Notes /Pay Item notes - preparation of the relevant notes and project specific pay instructions, in general conformance with the FDOT FDM. Project Layout Sheet - prepare visual index to where specific roads are located in the Plan/Profile sheets - preparation oft the roadway plan.sheets, in general conformance Special details - preparation of any necessary special details that clarify instructions to Cross sections - preparation of roadway cross sections, in general conformance with Temporary traffic control plans - preparation of the temporary traffic control maintenance oft traffic during construction, in general conformance with the FDOT plan FDM.  FDOT FDM.  conformance with the FDOT FDM.  plans.  with the FDOT FDM  the contractor, in general conformance with the FDOT FDM.  the FDOT FDM  for  3    APPENDIXA  DESIGN TASK DESCRIPTIONS  Stormwater pollution prevention plans - preparation of a stormwater pollution prevention plan that follows the requirements of the Florida Erosion and Sediment Control Manual and in general conformance with the FDOT FDM, chapter 251. Summary of Quantity Sheets - create summary boxes oft the quantities Project Control Sheet- - provides information on horizontal and vertical control points QA/QC - includes continuous quality control checks by front-line supervisors, internal peer review by our senior Engineers and constructability reviews by our senior CEI staff.  Drainage Analysis  Base Clearance - identify areas where the normal high water may frequently saturate the subgrade and provide proper clearances with selection oft the profile grade. Design of Cross Drains - identify natural low areas that collect and convey stormwater runoff. Delineate drainage basins and flow characteristics and size conveyance pipes. Design of Ditches - evaluate flow capacity, flow patterns, placement and size of side drain pipe and evaluate the need for ditch lining or rubble rip rap. Quantities- prepare estimated pipe lengths, end treatments, sod, rip rap Field Reviews -1 to gather data on existing runoff conditions, conveyance means and  Evaluate clearances above the crown of cross drain pipe. Design proper safety end treatments for pipe ends.  outfall areas  QA/QC - frequent quality checks of staff work  Drainage Plans them. barriers.  Drainage Structures - draw cross-sectional view of all drainage structures and label Erosion Control details = prepare details for staked silt fence and other sedimentation  4    APPENDIX, A  DESIGN TASK DESCRIPTIONS  Utility Coordination  Identify Existing Utility Owners (UAOs) - includes calling in a Design Ticket to Sunshine 811 to establish utility owner contact information and tol begin coordination of Initial Utility Coordination and request for mark-ups - contact each UAO and request that they provide location information on their existing facilities. Review Utility Mark-ups - translate utility location information tot the plans and Utility coordination/folowup - includes discussion with utility owners regarding Coordination - includes regular communication with UAO's and design staff to ensure that any known utility conflict is addressed and Utility Work Schedules can be secured. Utility Work Schedules = prepare draft Utility Work Schedules for UAO approval and  locating existing utilities.  evaluate conflict points.  known conflicts and the resolution to those conflicts.  signature.  Environmental Permitting  Preliminary Project Research and Determination of Need -i includes analysis of existing field conditions, establishing wetland lines and potential impacts. Alsoi includes the determination of the type of environmental permits that may be required. Itis anticipated that there are wetland impacts that will require 404 wetland impact permitting with the DEP and there willl be substantial coordination effort, expense Establish Wetland lines - delineation willl be done by a certified wetland evaluator Agency verification of Wetland lines - participate in aj joint field meeting with DEP and SRWMD to agree on wetland delineation and' WOTUS determination. Environmental Permit Applications - prepare and submit applications for a WMD General Permit and a DEP 404 permit. This includes dredge and fill sketches, location Prepare UMAM scores = UMAM scoring will be done by a certified wetland specialist Compensatory Mitigation Plan - iti is anticipated that DEP will require mitigation for minor wetland impacts. A mitigation plan will be created that utilizes a mitigation bank.  and time delays associated with it. under a subcontractor agreement.  maps, historical aerials, lidar contours of the basin.  under a subcontractor agreement.  5    APPENDIXA  DESIGN TASK DESCRIPTIONS  Mitigation Coordination and meetings = lots of coordination with DEP, the County Coordination - includes regular communication with regulatory staff regarding permitting, during pre-application meetings and the various stages of permit review.  and mitigation bank representatives.  Signing and Pavement Marking Analysis  Sign inventory and analysis - includes a field analysis oft the need for signs on the No Passing Zone analysis - evaluate the need for no passing zones based on the Signing and Pavement Marking Master Design File - develop master design file Quantities /C Cost estimates - includes the calculation of quantities, the analysis of local market conditions in establishing realistic unit prices and an estimate oft the total project construction cost. This estimate will be created ati the concept stage and will be  project, based on current standards and proposed geometrics.  MUTCD.  showing all pavement markings.  updated at Phase Il plans and at final plans.  QA/QC - daily oversight of criteria application, calculations, quantities Coordination = communication and action planning with owners, Design staff and  stakeholders.  Signing and Pavement Marking Plans Production  Key sheet - preparation of the key sheet, in general conformance with the FDOT FDM. Summary of Pay Items - preparation of the key sheet, in general conformance with the General notes /Pay Item notes - preparation of the key sheet, in general Plan sheets - preparation of the key sheet, in general conformance with the FDOT Special details - preparation of the key sheet, in general conformance with the FDOT  Signature Sheet- FDOT FDM.  conformance with the FDOT FDM. FDM and select FDOT Design Standards. FDM and select FDOT Design Standards.  6    APPENDIX. A  DESIGN TASK DESCRIPTIONS  QA/QC - includes continuous quality control checks byi front-line supervisors, internal peer review by our senior Engineers and constructability reviews by our senior CEI staff.  General Tasks  Invoice documentation = includes the preparation and submission oft the required Progress Reports - includes the preparation and submission of progress reports to the Reimbursement support-1 includes support to County staff to help secure  forms and documents toj justify invoices.  County.  reimbursement from FDOT fori invoice payments.  Contract Maintenance and Project Documentation -i includes project management efforts to set up and maintain files, electronic folders and documents, submittal of  project documentation. Project Manager meetings Draft Bid package preparation Pre-bid conference - IF REQUIRED Receive/answer bidders' questions Prepare and issue written addenda Review bids received Award recommendation Post Design Services:  Prepare Notice to Contractors and ProjpctAdverisement  Provide support to CEI staff-i includes being responsive to contractors' questions Prepare revisions as necessary -1 includes the preparation of any required plans  and providing technical support during construction. revisions after the letting of the project. Shop drawing review  7    UNION COUNTY, FLORIDA  REQUEST FOR QUALIFICATIONS RESURFACING OF CR: 18 FROM COLUMBIA COUNTY LINET TO: SR121 FINANCIAL PROJECT ID NUMBER: 441325-1-34-01  The Union County Board of County Commissioners is soliciting Request for Qualifications from professional firms, registered in the State of Florida, pursuant to! Section 287.055, Florida Statutes, known as the Consultant Competitive Negotiation Act (CCNA), to provide design engineering services for The purpose oft the Request for Qualifications (RFQ) ist to set forthi ther requirements and procedures for the: submission of qualifications from person ori firms interested in performing the desired work. This RFQ includes pertinent introductory information, describes the work desired, sets fortht the submittal  the above listed project.  requirements, and describes the consultant selection procedure to be followed.  PROJECT DESCRIPTION  The Union County Board of County Commissioners, with: support from the Florida Department of Transportation, will design resurfacing of CR18 from Columbia County Linet to SR: 121. All engineering design and construction shall be in accordance with local, state andi federal laws and regulations.  Completion of the project is anticipated during calendar year 2022.  CONSULTANT SCOPE OF SERVICES  The purpose of this section ist to describe the desired consultant services, management oft the desired work, and the type of consulting contract required. The scope of professional services listed below is not intended to be all inclusive of the work to be performed. This generalized scope has been prepared 501 that the responses can be written using a common base. Conditions may arise which will necessitate Design services fort this project may include thei following technical expertise and others as necessary:  revisions in the type of services required. (this work mix will vary)  Civil engineering Permitting in right-of-way Surveying Utility location and verification Geotechnical engineering Cost estimating/scheduling Quality assurance and quality control Construction management  STATEMENT OF QUALIFICATIONS REQUIREMENTS    The purpose oft this section ist to describe what is being requested for inclusion ini the statement of  qualifications and the procedures for submittal by the consultant.  CONTENTS OF CONSULTANT SUBMITTAL  7 copies of thes submittalare required. Responding persons or firms are encouraged to include as much pertinent data and information as necessaryi to ensure proper evaluation of the qualifications. Please index all: submittals with tabs labeled as per BOLD typeface below. Each submittal must be organized  accordingi to the following outline: A. COVER LETTER (maximum of2p pages)  Summarize key points and qualifications most relevant Approach to performing the required services Provide name of contact person, phone, fax ande email address Person ori firm's history, size, qualifications and professional composition. Description of the company's past and current assignments which are related to the type of services required by this solicitation. Ifthe company! has multiple offices, qualifications should represent the work of the office proposed fort this project, not the firm as a whole. Disadvantage Business Enterprise (DBE) participation on the project team.  Identify team  B. RELEVANT QUALIFICATIONS (maximum of 12 pages)  C. RELEVANT EXPERIENCE (maximum of 15 pages)  Briefly state current or past project names; beginning/ending dates of project; scope Notei if any individual on the project team did the work while with other firms.  ofwork and construction value or cost. Describe ther role oft thet firm.  D. PROJECTTEAM (maximum of 15 pages)  Identify proposed key team members. Summarize proposed roles/esponsiblties fori this project. Describe previous collaborative experience oft team members. Provide Project Team Organizational Chart. Key team member resumes.  Al letter confirming that key staff members will be assigned to the project, will conduct  the work, and willl be available for the project duration.  E. QUALITY CONTROL (maximum of 15 pages)  Concisely describe cost and quality control techniques. Include benefits attributable to these techniques. Cite examples of recently prepared construction documents.    F. REFERENCES (3-4 names, titles, current mail and e-mail addresses and phone numbers)  Provide client references relevant to the projects. Firm brochure with background information.  G. APPENDIX (items to be included)  SUBMITTAL REQUIREMENTS described below. bound.  The Statement of Qualifications shall be prepared and submitted in accordance with the requirements The Statement of Qualifications shall be submitted on letter-size (8-1/2 inches x 11 inches) paper and Proposals must be submitted in one (1) original form and three (3) signed copies in a SEALED ENVELOPE PLAINLY MARKED WITH THE RFQ PROJECT NAME, and addressed to the attention of Board Secretary,  Dianne Hannon. Please mark the envelope clearly ast follows:  STATEMENT OF QUALIFICATIONS PROFESSIONAL CONSULTING SERVICES RESURFACING OF CR: 18 FROM COLUMBIA COUNTY LINETOSR121 FINANCIAL PROJECT ID NUMBER: 441325-1-34-01  15 NORTHEAST: 1ST STREET LAKEE BUTLER, FLORIDA32054  DUE NO LATER THAN2:001 P.M., TUESDAY, APRIL5, 2022  Qualifications received after the specified due date and time willl be rejected and returned to the sender unopened. No responsibility: shall be attached to any County representative or employee for the premature opening ofap proposal not properly addressed ori identified. The Union County Board of County Commissioners reserves the right to reject any and all submittals of qualifications andi to waive  informalities and minor irregularities in submittals received.  COMPENSATION FOR: SERVICES  Union County Board of County Commissioners anticipates services to be rendered for services and expenses established in the agreement between Union County Board of County Commissioners and the Consultant and will consider the complexity, scope, duration of the relevant task. Based upon the results of the work, the Union County Board of County Commissioners will retain the right to modify or cancel the scope of services for any subsequent work pursuant to provisions of  services agreement.  EVALUATION AND AWARD PROCEDURES    The selection process willl bei in accordance with S. 287.055, Florida Statutes, the Consultant's Competitive Negotiation Act (CCNA). Alls submissions willl be reviewed andi ranked by as selection committee. Ranking willl be based on the items listed above as presented ini the Statement of Qualifications. The County/sselection committee will rank thet topt three (3) firms and recommend concurrence by the County Commission. Upon approval of the County Commission, Countys staff will strive to negotiate contractual terms withi thei top ranked respondent. If negotiations with the selected consultant team are not successful, then the Union County Board od County Commissioner will initiate  negotiations with the next ranked consultant.  LIABILITY  The Union County Board of County Commissioners is not responsible for any cost incurred bya  respondent in the preparation of this request for qualification.  CLARIFICATION OF SUBMITTAL  The Union County Board of County Commissioners reserves the right to obtain clarification of any point  ina respondent submittal ort to obtain additional information. RESPONDENT QUESTIONS ANDI INQUIRIES  Contacts relative to this RFQ may be made only tot the contact person indicated below, and any such inquiries considered byt the Union County Board of County Commissioners to provide the possibility of an advantage in the procurement process ortol be of a substantive nature will not be answered unless thei inquiry is made in writing. All inquiries must be submitted inj writing, at least four (4) business days ina advance of the deadline. Union County Board of County Commissioners' will provide written responses to all written inquires, and the County's written response willl be made: available to all All oral and written inquires must be made tot the following contact person: County Coordinator, Jimmy Williams 15 Northeast 1st Street, Lake Butler, Florida 32054. 386-496-4241  recipients of this RFQ.  Milameumomoumy-tger  Ifar representative of any company or party submitting a response violates the foregoing prohibition, such contact may result in being disqualified from the procurement process. Any supplements or  amendments tot this RFQ must be writing. BRIBERY ANDI LOBBY CLAUSE  Bys submission of a statement of qualification response, the prospective company certifies that no one in their organization, any affiliate or sub-consultant has bribed or lobbied, or attempted to bribe or lobby  any employee of the Union County Board of County Commissioners.  INSURANCE REQUIREMENTS  Workmen's compensation insurance in accordance with the laws of the State of Florida is sufficient to secure the benefits oft the Florida Workmen's Compensation Lawi for all employees oft the Contractor and employer's liability coverage providing limits as specified ini thet following paragraph:    Comprehensive General Liability Bodily! Injury, including Death Property Damage Comprehensive Auto Auto Liability Bodily Injury, including Death Property Damage  $1,000,000 per person $1,000,000 each occurrence $1,000,000 each occurrence $1,000,000a aggregate $500,000 each person $500,000 each occurrence $200,000 each accident  Professional Liability (errors and omissions) $1,000,000 minimum  Ina addition, worker's compensation insurance willl be required. Furthermore, the Consultant willl be required to indemnify, hold harmless, and defend the Union County Board of County Commissioners and their officer and directors, representatives, and employees from any and all suits or claims for damages or injuries, including death, to any and all persons or property, arising out oft the Consultant's work, product, services or operations under this procurement including any negligent act or omission on  the part of the selected firm or its subcontractors, in any.    DocuSign Envelope ID: F65AACAF-DEC34555-9569-504B53D0591B  GRANT AGREEMENT NO. FM704 BETWEEN STATE OF FLORIDA DEPARTMENT OFI FINANCIAL SERVICES AND UNION COUNTY BOARD OF COUNTY COMMISSIONERS  THIS GRANT AGREEMENT (Agreement) is made and entered into by and between the Department of Financial Services (Department), an agency of the state of Florida (State), and the Union County Board of County Commissioners (Grantee) and is effective as of the date last signed. The Department and the Grantee are sometimes referred tol herein individually as a "Party" or collectively as  the "Parties."  THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING WHEREAS, the Department, through its Division of State Fire Marshal (Division), has the authority, pursuant to a specific appropriation of the General Appropriations Act, to grant funds to the WHEREAS, the Grantee represents that it is fully qualified and eligible to receive these grant funds to perform the tasks identified herein in accordance with the terms and conditions hereinafter set  REPRESENTATIONS: Grantee; and forth.  NOW THEREFORE, the Department and the Grantee do mutually agree as follows:  A. Tasks and Performance. Requirements:  Ina accordance with line 2377A of the General Appropriations Act for the 2021-2022 State fiscal year, the Grantee shall perform the tasks specified herein in accordance with the terms and conditions of this Agreement, including its attachments and exhibits, which are incorporated by reference herein. The funds shall be utilized to design and construct a fire station, and the performance requirements specifically described in Attachment 1, Scope of Work (herein referred to as the' "SOW").  B. Incorporation ofLaws, Rules, Regulations, and Policies: including, but not limited to, those identified in this Agreement.  The Parties shall comply with the applicable state and federal laws, rules, regulations, and policies,  .P Performance Period:  The performance period for this Agreement begins on July 1, 2021, and ends after completion of all deliverables, upon depletion of funding, or upon termination of funding, whichever occurs first, unless terminated earlier in accordance with the terms of this Agreement (Performance Period). No renewals or  extensions oft the Agreement are permitted.  D. Funding Requirements of Section 215.971(1), Florida Statutes (F.S.):  Page 1 of14  Rev. 08/03/21    DocuSign Envelope ID:  1. The Grantee may only expend funding under this Agreement for allowable costs resulting from 2. The Grantee shall refund to the Department any balance ofunobligated funds that was advanced or 3. The Grantee shall refund to the Department all funds paid in excess of the amount to which the Grantee or its subrecipients are entitled under the terms and conditions of the Agreement.  obligations incurred during thel Performance Period.  paid to the Grantee.  E. Agreement Payment and Funding Considerations:  1. Compensation. This is a cost reimbursement agreement. This Agreement shall not exceed $850,000, and payment shall only be issued by the Department after acceptance of the Grantee's performance as set forth by the terms and conditions of this Agreement. The State's and the Department's performance and obligation toj pay under this Agreement after the State fiscal year referenced in Section A, above, is contingent upon the fixed capital outlay funding remaining 2. Payment Process. Subject tot thet terms and conditions established in this Agreement and thel billing procedures established by thel Department, thel Department agrees toj pay the Grantee in accordance with section 215.422, F.S. The applicable interest rate can be obtained at: 3. Grantee Rights. A Vendor Ombudsman has been established within the Department. The duties oft this individual include acting as an advocate for grantees who may be experiencing problems in obtaining timely payment(s) from a State agency. The Vendor Ombudsman may be reached at 4. Taxes. Thel Department: is exempted from thej payment of State sales and use tax and Federal Excise Tax. Unless otherwise provided by law, the Grantee, however, shall notl be exempted from paying State sales and uset tax tot the appropriate governmental agencies, nors shall the Grantee be exempted from paying its suppliers for any taxes on materials used to fulfill its contractual obligations under this Agreement. The Grantee shall not use the Department's exemption number in securing such materials. The Grantee shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. The Grantee shall provide thel Department 5. Expenditures. All expenditures must be in compliance with the laws, rules, and regulations applicable to expenditures of State funds, including, but not limited to, the State of Florida Reference Guide for State Expenditures, which can be obtained at: htpsww.myfloridiciocmccssfascoutinsmésding.libaresstate. agencies/referenceguideforiateexpenditures4akadke/foid-eaehjeb3ebl2:63034176pd'lsfursp-ae 70963d2. The Grantee may not spend funds received under this Agreement for the purposes of lobbying the Florida legislature, thej judicial branch, or a State agency. 6. Invoice Detail. Invoices submitted by the Grantee must fulfill all requirements specified in the SOW and include all supporting documentation, when applicable. The Grantee shall also submit invoices in sufficient detail to fulfill all applicable requirements of the State of] Florida Reference Guide for State Expenditures. All charges for performance under this Agreement or for reimbursement of expenses authorized by thel Department shall be submitted to thel Department in 7. Interim Payments. Payments will be made to the Grantee only after the Department's acceptance of the deliverable(s) per the deliverable payment points identified in the SOW; however, if the Department determines that circumstances warrant, the Department may accept partial 8. Advance Payments. Ifauthorized by sections 215.422(15) or2 216.181(16), F.S., and approved in writing by thel Department, the Grantee may bej provided an advance as part oft this Agreement.  available for use by the Grantee for thej purpose specified herein.  htp/www.myfloridacio.com/Dvision/AA/Vendors.  (850)413-5516.  its taxpayer identification number upon request.  sufficient detail for aj proper pre-audit andj post-audit to bej performed. performance and make partial payment for the partial performance.  Page 2of14  Rev. 08/03/21    Executive Summary Presentedby: Eric Williams Liberty National Life Insurance Company lacksonvlle,FLAgency July 21,2022  Werespectiulysubmit this Proposal for Voluntary Benefits to Union County Board of County Commissioners the opportunity to invitey your employeest to join the Liberty National familyof policyholders. Liberty National provides life and supplemental health insurance toi individuals, familiesand working Americans across the country. We: are, and will continue to be, known asa low-cost provider because of oure effectivenessand efficiency. After120y years,success hasn't Liberty! National offers a Section 125 Premium Only Cafeterial Plan built around Internal Revenue Code Section 125 createdin 19781 to provide tax savings to employersand employees. Wearep providing a custom illustration of estimatedi tax savings for Union County Board. Wel have statisticst that testifyt to our strong customer servicei in terms of Home Office support and online customer: servicetools. However,what sets us apart from other insurance companies isa a commitment to one-on-one customer attention. The local Liberty National Agency office has an open door iny your community for your employeeswho want to: speak toa real person who can walk them through the needs that occur throughout the lifeof their policies. Agents that aret there when your employeesneed them the most. The policies proposed for Union County Board are portable and guaranteed renewable. This coverage can stay with the employee even into retirement. All premium rates for these policies are based on age. The policy benefits pay directly to the employee and pay in addition to other existing insurance. The Accident Policyis designed to provide coveraget for certain losses resultingf from: a covered accident. Int the event of an accident, an employeer may use Liberty NationalsQuickCaims Process that will provide the benefit payment as a directdeposit into employeesaccount. Coverageis not provided for any loss resulting wholly or partiallyfrom sickness. The Cancer policy benefits include first occurrence, hospital confinement, surgical, chemotherapy! benefits and more. Benefits do not reduce with age. Benefitamounts are specifiedi in the policy and the surgicals schedule. Most benefits do NOT! have lifetime  spoiled the business proposition we offered at the verybeginning-Value.  maximums.    The Critical Illness policy provides al lump sum benefit, up to $50,000, upon first diagnosis ofa critical illness. Critical Illnesses include: Heart Attack, Stroke, End Stage Renal Failure, Major Organ Transplant, Total Loss of Eyesight and Total Loss of Hearing. This policy contains a 30 days waiting period. The Critical Iliness policy is guaranteed renewable until age 65 at which Liberty National's Group Term Life insurance is unlike other group life products offered at work that go up in price when the employee retires, decreases in face amount, or even terminates altogether; our Group Term Life coverage remains int force to age 100, with the option to be Additional information on these policies including rates is provided in thet following pages. And, answers to common questions can bei found on the last page oft this document. Fori more information about Liberty National Life Insurance Company, please log on to  time benefits cease.  paid up at age 65.  wwalperynatonal.com.  We encourage you to contact us with any questions or requests for additional information we  may provide to better assist youi in your decision making.  Eric Williams Liberty National Agency Director (704)652-2284    RESOLUTION NO. 2022-08  RESOLUTION IN SUPPORT OF EFFORTS BY UNION COUNTY AND OTHER ENTITIES AND INDIVIDUALS TO PRESERVE, RESTORE AND RETURN THE UNION COUNTY COURTHOUSE AND SITE TO VIBRANT PUBLIC USE, INCLUDING THE UTILIZATION OF APPROPRIATE PUBLIC FUNDS TO PURSUE  THESE EFFORTS  WHEREAS, the Union County Board of County Commissioners ofUnion County, Florida, the "Governing Body" of said County, is greatly interested in providing for historic preservation for the county and in providing safe public access to that said historic preservation for thej purposes of public enjoyment, education and county business; and WHEREAS, the Union County Courthouse is anl historic redbrick courthouse building located in Lake Butler, Florida; WHEREAS, thel historic courthouse was designed by John Pearson in the Classical Revival style, it was built in 1936 by the Works Project Administration to serve Union County, a county which had been carved out of Bradford County WHEREAS, thel historic courthouse is located on thes site ofaf former courthouse that served the county of New River, WHEREAS, in 1967 additions to the courthouse were designed by Harry E. Burns, Jr., and were built by Vinson J. WHEREAS, the Union County Board of County Commissioners seeks to preserve, restore, and rehabilitate to vibrant public use the Union County Historic Courthouse site in thel best interests oft the county ands surrounding communities; WHEREAS, the Union County Board of County Commissioners believes the Union County Historic Courthouse structure and site should be restored and returned to vibrant public use in a timely manner and encourages the WHEREAS, the Union County Board of County Commissioners supports efforts to preserve, restore and return the Union County Historic Courthouse and site to vibrant public use with utilization of appropriate public funds to secure the cashi match funding ofas successful grant application required ofthe Grantor, Florida Department of State'sD Division WHEREAS, the cash match: funds in the amount of $31,251.00 willl be available within 90 days of the grant award, as WHEREAS, the Union County Board of County Commissioners understands the match funds will not be utilized if Union County will apply for funding through thel Florida Department of State's Division of] Historical Resources as a funding source for its Union County Historic Courthouse and dedicate cash match funds, with the project clearly  and  in 1921; and  which was Bradford County's original name; and  Forrester, Jr.; and and  community and government to support these efforts.  ofHistorical Resources ini regards to the Special Category Grant for FY: 2024; and  required oft the Grantor, the Florida Department of State's) Division ofHistorical Resources; and  the grant application is unsuccessful. NOW, THEREFORE, BEI ITI RESOLVED THAT: meeting the desired parameters for project funding. PASSED. AND. ADOPTED this_  day of  2022.  Jimmy Tallman Chairman  Kelly Hendricks Connell Ckerk    Dianne Hannon From: Sent: To: Subject: Attachments:  James Williams Dianne Hannon  Wednesday, August 10, 20224:59PM FW: Union Courthouse Historical Grant Resolution Resolution.docx; Match Explanation.docx  Please complete resolution number and include both attachments to board pack  James Williams, CPM, CBC Union County Coordinator 15NE1 15 Street Lake Butler, Florida 32054 Office 386.496.0027 Cell 386-623-1316  UNION M  "Though no one can go back and make a brand new: start, anyone can start from now and make a brand  new ending. ."- - Marcus Aurelius  From: Shannon' Williams swillams@nfps-neb Sent: Wednesday, August 10,20224:15PM To: James' Williams cOuntycoord@unioncounty-t.gov2 Subject: Union Courthouse Historical Grant Resolution  Hello Mr. Williams,  Ihave attached the draft resolution for the BOCC meeting on Monday. guess a good name for the agenda Ihave also attached a narrative as we discussed that should help the Board understand the purpose oft the lalso need the County's UEI number. It's a Unique Entity ID Number distributed by grants.gov.  would be "Union County Courthouse Historical Grant Match Resolution" resolution and the scope oft the services requested in the grant.  Thank you so much for your help.  Shannon Williams Marketing Manager Grant Coordinator  AFLOA  North Florida Professional Services, Inc. NFPS: Post Office Box 3823, Lake City, FL: 32056 1450 SW'SR47.Lake City,FL32025 386-752-4675 Office 1386-292-1410Cel.    SMALL MATCHING AND SPECIAL CATEGORY GRANTS  UNION COUNTY COURTHOUSE GRANT MATCH EXPLANATION  This resolution is a requirement of the Florida Department of State (DOS) Special Union County with the help of NFPS applied for this grant funding back in 2020 to restore the historic courthouse and we should have been funded but funds were reallocated to COVID relief. We have reapplied for this same funding in June 2022 for  Category Historical grant.  the maximum amount of $500,000.00. The scope of work requested in the grant include:  Roof replacement  Window and window casing replacement  Plaster repair due to water damage from the leaking roof  Exterior stonework repair ADA compliant entrance  The DOS Special Category Historical grant requires match funds dollar for dollar for most communities however Union is a REDI community and will receive a reduction in For REDI communities, DOS requires a 25% match that can be a combination of cash and in-kind services. However, 25% of the 25% match is required to be cash. So, our  match funds.  request looks like this: Project Request  $500,000.00 $31,250.00 $93,750.00  REDI Community Match (25% of Project Total) $125,000.00  Required Cash (25% of Match Total) Maximum In-Kind (75% of Match Total)  1Page    SMALL MATCHING AND SPECIAL CATEGORY GRANTS  UNION COUNTY COURTHOUSE GRANT MATCH EXPLANATION  2/Page    SMALL MATCHING AND SPECIAL CATEGORY GRANTS  UNION COUNTY COURTHOUSE GRANT MATCH EXPLANATION  Roof Damage  3IPage    PPM CONSULTANTS, INC. Task Order 01 Authorization to Proceed PROJECT DESCRIPTION  Client Name: Client Phone: Site Name: Site Address: Provided:  Union County, Florida 386.496.4241 N/A N/A  Proposal No.: 22-70019 (Task Order #01) Email: limcmooumleoy  Client Contact: James Williams Billing Address: 15NE1SS Street  Client Fax:  City/State/Zip: Lake Butler, FL 32054  City/State/Zip: N/A  Services to be Task Order 01: Project Management and Reporting  PROJECT7 TERMS  Start Date Project Fee:  Within two weeks of receipt of signed Task Order #01 Not to Exceed $15,000 without prior approval  Time and Materials per the terms and conditions and Standard Rate Schedule provided in PPM: Proposal No. 22-70019, authorized as the Master Contract Per PPM Standard Terms and Conditions presented in PPMI Proposal No. 22- 70019 (Master Contract between Union County and PPM).  Billing Type: Terms:  between Union County and PPM.  AUTHORIZATION  Ihereby authorize PPM Consultants, Inc. to provide the services described at the stated fee in  accordance with PPMI Business Terms and Conditions.  Name: Title:  James Williams Executive Director  Organization: Union County  Signature: PPM Representative:  Date:  Date: 07/19/2022    PPM CONSULTANTS July 19, 2022 Mr.. James Williams County Coordinator Union County, Florida 15NE 1st Street Lake Butler, Florida 32054  SIMPLIFYING THE COMPLEX  Re: Environmental Consulting Services PPM Proposal No. 22-70019  Union County, Florida 2022 EPA Brownfield Assessment Grant  Dear Mr. Williams:  Thank you for allowing PPM Consultants, Inc. the opportunity to provide this proposal to Union County, Florida for the above-referenced project. We are committed to providing quality management and technical support services to Union County to help you to create a successful brownfield program and to meet the objectives of your recently awarded Environmental Protection Agency (EPA) brownfield grant. This proposal describes the scope of work to be completed, schedule, proposed cost, and business terms and conditions for completion of the work for the contractual tasks totaling $370,000.00 as described in the Union County Brownfield Assessment Grant proposal submitted to EPA in December  2021.  1.0 SCOPE OF WORK  As requested by Union County in the Request for Qualifications (RFQ), PPM proposes to  assist Union County with the following scope of work:  Project Management and Reporting - Assist Union County with programmatic activities associated with managing the grant and cooperative agreement with EPA. Brownfields Site Inventory - Coordinate with stakeholders to list and prioritize the project area brownfields properties based on the level of anticipated  contamination and health risk, and redevelopment needs. Environmental Site Asesments-Complete as requested:  Phase I Environmental Site Assessments and updates using ASTM E 1527-21 inc order to comply with U.S. EPA's All Appropriate Inquiry (AAI)rule; Generic and site-specific Quality Assurance Project Plans (QAPP); Phase Il-Environmental Site Assessment Reports in accordance with ASTM Standard E 1903-11, and the approved work plan or QAPP, including drilling and sampling activities as needed to evaluate the presence and extent of  Recognized Environmental Conditions;  ppmco.com 251.990.9000 30704 Sergeant ELE Boots Thomas Drive, Spanish Fort, Alabama 36527    FLORIDA DEPARTMENT OF Environmental Protection Florida Geological Survey 30000 Commonwealth Boulevard, Suite 1 Tallahassee, Florida 32303-3157  Ron! DeSantis Governor Jeanettel Nufiez Lt.G Governor Shawn Hamllton Interim Secretary  NTAL July 25, 2022  Mr. James Williams, County Coordinator Union County Board of Commissioners 151 NE 1st Street Lake Butler, FL: 32054  The United States Geological Survey (USGS) Earth Mapping Resources Initiative (Barth MRI) program has allocated funds to the Florida Geological Survey (FGS) to complete a surficial geologic map, cross sections, and a geochemical assessment on target minerals within the area referred to herein as the Florida Focus Area (FFA). The target minerals ofinterest for this study consist ofsand-size grains ofilmenite, leucoxene, zircon, rutile, staurolite, tourmaline, sillimanite, kyanite, corundum, monazite, and spinel that are collectively referred to as heavy-mineral sands. The USGS Earth MRI was established to collect geophysical, geochemical, geologic, and topographic data in areas of critical mineral potential across the Nation following Executive Order 13817 and Department of the Interior (Interior) Secretarial Order 3359. This initiative was established to evaluate critical mineral independence and security and assist in the collection of 2- and 3- dimensional geospatial data to produce geologic maps per the National Geologic Mapping Act (Public Law 102-285) and the National Cooperative Geologic Mapping Program The EMRI opportunity outlined above has presented the FGS an opportunity to focus current mapping efforts in and around the area defined as the EMRI-FFA. Several sites along County Roads (231,238, 100, 121, 229, 125, 241, 18) located within the FFA andi this adjacent mapping area (referred to here as thel Lake City USGS 100k Quadrangle), have been and are currently being identified along the right-of-way (ROW) in an areas where the FGS has no subsurface geologic data. We request access to the premises to collect samples for and conduct investigations in surficial (2D) and 3D geologic mapping. Attached is 1)ar map delineating the roads identified within Union County (p. 3) and 2)a map illustrating the current spatial distribution of subsurface samples currently stored in our collection facility (p. 4). Our primary goal with regards to these sites are to collect samples necessary for surficial- and 3D-geologic-mapping. Any permissible data collection would improve our geologic interpretations and support ongoing efforts to provide quality Should Union County approve our request for sampling and surficial investigation, the FGS will coordinate with the designated county representative. FGS will submit a site map and accompanying table containing site locations and adjacent parcel information as aj part of a Site Access Agreement (please see example provided). All sites and work approved through your agency will take place within the county-owned ROW. FGS vehicles, staff, and sampling equipment will observe an 8-foot rule and conduct any sampling more than 8 feet from the edge of the paved roadway. Specific sites, once  (NCGMP).  geologic and environmental data for the state of Florida.  1    selected, will be cleared through Sunshine 811. Once FGS receives clearance from Sunshine 811,FGS will provide all necessary documentation, and updated maps specifying selected sites. The FGS project team will arrive on site within the Sunshine 811 clearance window with our pickuptruck-mounted hammer rigt to collect the borehole samples. These boreholes will not require water management district permits, will not exceed a depth of 44-feet, and once completed, will be abandoned by backfilling with bentonite chips (we currently average -2-3 borings a day with this setup). This method of sample collection will involve the use of an AMS Power Probe 9120-RAP mounted in the bed ofan Ford F- 150( (plate DEP-18076), accompanied by al Dodge Ram 2500 (plate DEP-21963)comtaiming the balance of the needed supplies including hand tools, potable water, probe rods, and bentonite chips (Baroid Hole Plug). Sampling personnel will include 2 people per FGS We are. happy to work with you on all levels and address any concerns where site access, time on site, supervision, etc. is concerned. We will provide any/all investigative reports Thank for your consideration and please let us know if you have any questions or need  field safety protocols.  and maps produced for the completion oft this project.  additional information. Sincerely,  Mary E. Lupo, Ph.D., P.G. Professional Geologist Administrator May.apeglonatepgw 0: 850-617-0323 C:912-222-8628  2        UNION COUNTY ANIMAL CONTROL JULY 2022- TOTAL INTAKE FOR MONTH  MONTHLY REPORTS  LIVE INTAKES PREVIOUS INTAKE 14 STRAY/AT LARGE RELINQUISHED BY OWNER OWNER INTENDED EUTHANASIA TRANSFERRED IN FORM AGENCY OTHER INTAKES- 3 GOATS TOTAL LIVE INTAKES-3GOATS  CANINE 12 3 0 0 2 17 3 4 8 0 14 29 0 0 1 0 1 30  FELINE TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0  12 3 0 0 5 17 3 4 8 0 14 33 0 0 1 0 1 34 $109.00  OUTCOMES ADOPTION RETURN TO OWNER- -4GOATS TRANSFERRED TO ANOTHER AGENCY RETURN TO FIELD OTHER LIVE OUTCOME/STILL HERE SUBTOTAL LIVE OUTCOMES -40 GOATS  DIED IN CARE LOST IN CARE SHELTER EUTHANASIA OWNER INTENTED EUTHANASIA SUBTOTAL OUTCOMES TOTAL OUTCOMES MONTHLY MONIES COLLECTED    ROAD DEPT JULY2022 MONTHLY' WORKS SUMMARY  DISTRICT3  Picked up paper and trashi throughout district Mowed and weeded throughout district Patched and repaired pot holes in roads for district Graded roads in district  DISTRICT4  Picked upy paper and trash throughout district Mowed and weeded throughout district Patched and repaired pot holes in roads for district Graded roads in district  DISTRICT5  Picked up paper and trash throughout district Mowed and weeded throughout district Patched and repaired pot holes in roads for district Graded roads in district  DISTRICT1  Picked up paper and trash throughout district Mowed and weeded throughout district Patched and repaired pot holes in roads for district Graded roads in district  DISTRICT2  Picked up paper and trash throughout district Mowed and weeded throughout district Patched and repaired poti holes ini roads for district Graded roads in district SEE ATTACHED LIST    Elaine Hines From: Sent: To: Subject:  Wayne Andrews widrea48@gmal.com, Tuesday, 26. July, 202202:42PM Elaine Hines ?  NOTE: This email originated from outside of the organization. Do not click links or open attachments unless you  recognize the sender and know the content is safe.  nr Hrewin Nerkw Frsha EZer free - 3 3 Eiph isa cwv 1 - 3 5/  s  Sent from my iPhone    Union County Public Library  250 SE 5th Avenue Lake Butler, FL 32054  Phone 386-496-3432  Library Director Report-July 2022  July 2-4 -The library was closed for the 4thd ofJuly holiday weekend.  July 7 - Renee presented an online craft for kids. July 12-Iattended the UCBCC budget workshop.  July 12-Tennille presented a step-by-step painting program for adults in the community. July 14 - The library hosted a professional children's performance by Dodad at LBES.  July 16-7 The library held it's annual summer Bingo event. July 18-Iattended the UC department head meeting. July 19 - Tennille presented an online teen paint program. July 21 - The library held its annual end of summer water party!  July 26 - The library celebrated its Senior Social Club with al Luau party.  July 27 -Iattended an online meeting concerning the upcoming migration of our library' s automation system.  ACpaiey    UNION COI PUBLIC LIBRARY  FY22 1940 9138 317 2237 266 652 39,902 24 **online 2/259+"1/139 1/110 1/5+**1/129 3/30 137 81 107  Jul-22 ATTENDANCE REGISTRATION E-BOOKS CIRCULATION COMPUTER USE REFERENCE NUMBER OF MATERIALS DAYSOPEN PROGRAMS ON-SITE OFF-SITE YA ADULTPROGRAM VOLUNTEER HOURS AVE. ATTENDANCE/DAY AVE. CIRCULATION/DAY    UNIVERSITY of.  UF FLORIDA  UNION curti  Commissioner's Report -1 UF/IFAS Extension July 2022 - Union County Extension Agent Activities -I Luke Harlow mentorship, and planning meeting for national convention Professional Improvement Conference from July 17th-23rd.  July151,2022  Attended 5 zoom meeting relating to topics of UF. Administration, honey bee education, Attended the National Association of County Agriculture Agents Annual Meeting and Co-facilitated and taught at the Union/Bradford County 4-H Blacksmithing summer camp Co-facilitated and taught at the Union/Bradford County 4-H Paddle the River summer camp Co-facilitated and taught pasture weed control at thel NFLAGLivestock and Forage Field Day Provided 8 site visits for Union County residents. Site visit topics included pasture establishment  and crop disease diagnostics and soil sampling.  Impacts from activities economic savings of $600.  By providing site visits, 8j produces did not have to. hire a consultation company providing an  Union County Extension Agent Clientele Contacts  Type of Contact  Number of Contacts 15 40 41 62 8 166 2 3 5 $600  Office Visits Phone Calls Emails Educational Program Contacts Site/Farm Visits  Total Numbero of Contacts  Educational articles created/social media posts Educational talks/programs held Meetings attended Economic Value of agent monthly activities  Anl Equal Opportunity Institution    UNIVERSITY of.  UF FLORIDA Union County 4-H Agent Contacts  UNION aty  Type of Contact  Number of Contacts 16 125 47 67 255 23 6 2  Office Visits Phone Calls Emails  Educational Program Contacts Educational articles created/social media posts Educational talks/programs held Meetings attended  Total Number of Contacts  July 2022-1 Union County 4-H. Activities  Facilitated Adventurer, Blacksmithing, Pet, Cloverbuddies, and Paddle the River Summer Camps  Brought in Santa Fe Zoo to educate students at the Ag Education Center Partnered with the library to assist int the end ofs summer program Contacted many community members to plan for the 4-H annual auction Partnered with Cuddle Cuts dog grooming for pet caretaking demonstration  UF IFASExtension  AnE EqualOpportunity Institution