CITY OF OAKI HILL CITY COMMISSION MEETING CITY COMMISSION CHAMBERS-CIYHALL 234 South US1 Oak Hill, FL: 32759 386)345-3522  OF OAK  FLORIDP  August 26",2024 6:00PM MINUTES  A. OPENING 2. Invocation 4.F Roll Call Catigano  1. Mayor Gibson called the meetingt to order at 6:00pm 3. Mayor Gibson led thel Pledge of Allegiance  Present: Mayor Gibson, Vice Mayor Lindlau, Commissioner McGee, Commissioner Hyatt, Commissioner Others Present:. Jerome Adams, City Administrator/City Clerk, Tosha Meyer, Deputy City Clerk, Scott  Simpson, City Attorney via phone B. AGENDAI MODIFICATIONS Move K-11 to Presentations H-3Pull until October 14 @6pm  C. PRESENTATIONS/BRIE: ANNOUNCEMENTS 1. Veterans Appreciation Event in November - Dru Ann' Welch the Powell Property fort the event with flag display. Action: Approved by consensus.  Dru Ann' Welch presented plans to holda a Veterans Day Ceremony on 11/11/2024at1 11am. Requested use of  D.C CITIZEN PARTICIPATION/PUBLIC INPUT (NON-AGENDA ITEMS)  Donna Dewees - 243 Adams St Spoke about the needi to have the north end of Oak Street paved because thei food pantry cannot receive deliveries of food because there are: sO many rutsi int ther road and they can't gett there. Since they have workedi fort the last 51 months, there has not been one overdose in Oak Hilly whichi is al big change from 6or7aweek. They are working on making ita as shelter through Halifax. On N Gaines Street and Blinn Street people are: speeding, she would like speed humps to slow them down or put at least 4-way James Carr- Sergeant Avenue Wanted to know the reason why) WastePro has increased the disposal fee by $140. City Administrator. Adams explained that WastePro did noti increase theirf fees butt that the amount they charge the City andi the Citythen charges the residents was not equal to what the City was paying. The City was undercharging ther residents for several years. Thei increase brings ite equalt to whati the City pays WastePro. City Attorney Simpson explained that the City is amending the cost on the assessment oft thet tax  stops.    bill as of the 2025) year andi iti is not retroactive. Mr. Carry will attend the hearing ont the 5th and get al better Cheryl Lawler-474 Cheyenne Dr. The sidewalk on US 1 has never been completed that abuts tol Lighthouse Cove. Therei is 201 feet of sidewalk thati is not completed, andt they are not ablet to usei thes sidewalk. City Administrator. Adams will reach out tot the County to see whatt their plani is asi far as getting this finished. Carrie Werning-I Indian Creekl Rd/ Addressed comments andi misinformationt that have been posted on Facebook, said in commission meetings and rumored int town. She stated that the Mayor commented int the August 12th meetingt that' "they want tot fire everyone" and clarified that according toi the Charter the Commission does not havet they power to fire or direct any employee. Iti is the sole responsibility of the City Administrator not the Commission. Additionally, under the Charter the Commission can only hire orf firet the City Administrator. The statements and accusations divide the community. Hopes that everyone running for Lisa Bender- - 546 US Hwy 1 Regarding comments madet that lawsuits against the city are frivolous, people suing the City are doing sO as a last resort to bel heard because they dor noti feel heard byt the Commission. She went ont to discuss that Oak Hill Colony landi is wetland and marshland. The Commission approved 375 homes and! because she took pictures and pursued it, they are downi to: 263 homes. She asked the Commission toi take a pause, hold off, table and! have extra meetings on development. Jon Peterson -129 Randle Bringing the same questions he had 2 weeks ago backt to the Commission. Has there been an answer from Coleman? Deputy City Clerk Meyer stated that Coleman is waitingt to get specifications from Metro before they can go forward. Mr. Peterson asked why! Mead and Hunt were not being held responsible andi ift their payment was being held. City Administrator, Adams stated theyl had been paid. Mr. Peterson went on to state it has been over 10 weeks and he still has not beent taken care of. Additionally, he asked the Cityi ift they will accept the estimate regardless of the price and what thet timeline will be. City Administrator. Adams reiterated that at timeline cannot be established untilt the specs are received and an estimate is received. Mr. Peterson stated he wills seek legal counsel andp pursue at Breach of Contract lawsuit. Commissioner Catigano clarified thatt the! holdup is Metro and Air Vac and not Coleman. Dru Ann Welch- - 222 Cypress Avel Thanked the Commission andi the Citizens for supporting: and attending Janet Shirah- - 148 Williams Street, EWS spoke about thel Lighthouse Covei item that has been tabled and the issues witht the legal descriptions ont the ordinances. City Attorney Simpson stated itwas pulled because itis  understanding.  office as well as the community is professional andi respectful.  the ribbon cutting event at thel Museum not correct, and changes need to be made.  E.CONSENT AGENDA  1. Commission Meeting Minutes- - August 12th, 2024 Change lastr namet tol Hovan; Change only no TPO in. July Motion to approve Vice Mayor Lindlau F.CITY ADMINISTRATION: REPORTS will be until October. G. CITY ATTORNEY  Seconded Commissioner Hyatt ActionUnanimously  Approved  City Administrator. Adams reported that the playground equipment has been installed in Nancy Cummings Park andi is open. Hel has al letter from) WastePro regardinga a CPI increase but will not know whati that amount  City Attorney Simpson has observed that the PUD: zonings are causing citizens to question whyt the Commissioni is changing the character of the community. The character of the community is established by legislative policies which aret the Comprehensive Plan (CP) and Land Development Regulations (LDR) which have not been amended. Hes suggested ar moratorium on RPUDs1 to allow time to review regulations and policies and amend the CP and LDR. Mayor Gibson commented thats several years ago there wasa aworkshop    to change the Comprehensive Plan, andr no one showed up. Hev would like a workshop1 to consider botht the  CP and LDRt to see howt the Commission can movei forward. 1. 104EA Ariel- Final Development Plan- - Keegan Green Motion Commissioner McGee Seconded Vice Mayor Lindlau. There were no ex-parte communications or any citizen comments.  H. CITY PLANNER recommended approval. ActionA Approved Unanimously. 2. Fire Station 22 - Variance Motion Vice Mayor Lindlau Action Approved Unanimously.  Hoyt Holdeni fillingi ini for Graham! Long, explained thet final development plani fort the project and  Hoyt! Holden presented they variance request allowing a 3ft. setback ont thet front to accommodate they plans.  Seconded Commissioner Hyatt.  There were no ex-parte communications or any citizen comments.  3.Application fori rezoning-uighthouse Cove-P Pulled until October 14th  I.CITY ENGINEER None  J.VOLUSIA COUNTY SHERIFF ITEMS  Commissioner McGee asked the Sheriff's Deputyi ifs smoke reports could bep put ont thes sheriff's app/website  sot that the info can be accessed. The Sheriff's Deputywilll looki intot this.  K_CIYADMINISTRATOR MATTERS 2. Modify Employee Handbook  Resolution 2024-18 to pay out accrued vacation time when staff separates from the City. City Administrator. Adams explained the current Paid Time Off (PTO) policy andt the request tor remove the 10- year requirement and change it to 90 daysi ifs someone leaves in good standing. A discussion ensued about this policy and the reasoni fort the policy change. The decision was madet tol limit the amount of PTO: that Motion to accept the change after 90 days up to 160 accrued hours Commissioner McGee  would be paid out to at total of 160 hours.  Seconded Commissioner Hyatt Action Approved Unanimously  L. OLD BUSINESS 1. Oak Hill Town Center CDD  City Administrator. Adams received a proposal from an attorneyt to take on1 the review oft the CDDI matter ata an hourly rate of $525. A discussion ensued regarding the necessity for an attorneyt to review verses ap planner reviewing and howt this! has been handled in other cities. By consensus, the decision was madet tol havea a workshop possibly with the developer represented as well and then! bringt this backt tot the Commission.  M. NEW BUSINESS None N.CITYGOALS    Mayor asked about engineering with Mead & Hunt and the County on West Brook Circle. They are working up  numbers for City Administrator. Adams. O. BOARDS, AND COMMITTEES 1. Economic Development- t-Mike Arman  Spoke about the discussion of RPUDS and Rural Residential differences as far as paperworki is concerned and we need to update our zoning requirements. SpaceConi is inJ January and admission is free. He has also  spoken with Advent Health regardingputtinga QuickCare facility in OakHil.  P. PUBLIC WORKS 1. Tractor and Bush Hog  Mark Bell, Public Works Supervisor, presented the costs fort the bush hoga and tractors. A discussion ensued Motion to accept state contract pricing the John Deere 5100E Cab and. John Deere FC15E Bushl Hog Mayor Gibson asked about funding and City Administrator. Adam stated iti is included in the new! budget.  about the bidding process and state contract pricing. Cutter Commissioner McGee Seconded Vicel Mayor Lindlau  Action Approved Unanimously  Q.COMMENTS AND CONCERNS FROMTHE COMMISSIONERS discussion ensued between the Commissioners regarding retention ponds.  Commissioner Catigano asked ift there was any progress on Cheryl White's property or any follow up. A Mayor Gibson addressed Carrie) Werning regarding the comments on1 thet frivolous lawsuits, the hiring rumors as well as rumors ont thet financial status oft the city. A discussion of these matters continued briefly.  Vice Mayor Lindlaul has TPO on' Wednesday.  R. ADJOURNMENT Motion Vicel Mayor Lindlau  Seconded Commissioner Hyatt Meetingadjourned 8:05PM    Note: Ina accordance with Resolution: 2006-17, at three (3)r minutet time limitation pers speaker will be imposed. As speaker may address the Commissiont fora ar maximum oft three (3) minutes duringt the Public Participation portion oft the meeting, andi for a maximum oft three (3)r minutes during any specific Agenda topic. Pursuantt to Florida Statute 166.041 (3)( (A), ifani individual decidest to appeal any decision madev withr respectt to anyr matter considered: ata a meeting or hearing, thei individual will needa ar record oft thep proceedings and willr needt to ensurei that a verbatim record oft the proceedings  is made.  ATTEST: Ademo Adams Administrator der City  Mayor  pA4