AKE  FLORIDP  120E. Pomelo Street Lake Alfred, FL33850-2135  Ph.: (863)291-5270 Fax: (863)291-5317  CITY OF LAKE. ALFRED  AGENDA  PARKS AND RECREATION BOARD CITY COMMISSION CHAMBERS  CITY HALL  TUESDAY, SEPTEMBER 17, 2024  6:00 P.M.  CALLTO ORDER: CHAIRPERSON TERESA ROTHBERG INVOCATION: CHAIRPERSON TERESA ROTHBERG  PLEDGE OF ALLEGIANCE: CHAIRPERSON TERESA ROTHBERG  ROLL CALL: PARKS AND RECREATION ADMINISTRATIVE ASSISTANT ANAELI  QUINONES  ANNOUNCEMENTS: DIRECTOR ANNOUNCEMENTS  RECOGNITION OF CITIZENS: ITEMS THAT ARE NOT ON THE AGENDA APPROVAL OF THE MINUTES: NOVEMBER 7, 2023 AND MARCH 5, 2024  NEW BUSINESS  1) DISCUSSION ON THE APPROVAL OF THE LAKE ALFRED CHRISTMAS PARADE 3) APPROVAL ON NEW RENTAL APPLICATION FOR MACKAY GARDENS AND THE  FOR FDOT APPLICATION. 2) EVENTS UPDATE.  ALBERTUS MAULTSBY COMMUNITY CENTER.  RECOGNITION OF CITIZENS: (PLEASE LIMIT YOUR COMMENTS TO 5 MINUTES.)  ADJOURN    AGENDA SEPTEMBER1 17, 2024 MINUTES PARKS AND RECREATION BOARD CITY COMMISSION CHAMBERS CITY HALL TUESDAY, NOVEMBER7, 2023 6:00 P.M. Member Don Widener Member Don Widener Member Don Widener  LAKE ALFRED PARKS & RECREATION BOARD  Call to Order: Invocation: Pledge of Allegiance:  Roll Call: Those in attendance were Board Member David Fawcett, Board member Don Also in attendance were Parks Director Emily Deal, and Administrative Assistant Anaeli  Widener, and Alternate Board Member Diane Pereira.  Quinones.  Meeting began at 6:00pm.  Parks Director Deal announced that the minutes could not be approved as there were only  three members in the meeting. She went directly to the updates.  NEW BUSINESS  1.) FIRE FALL FEST RECAP.  Parks Director Deal said the event was on October 21, 2023 and there was an open house of the Fire House with tours available for the community. There were lots of kids' activities along with food and over 500 people attended. It was a very fun event and people were already asking when was the next one scheduled. She explained it takes place before Halloween, but it is not a Halloween event. It's to commemorate fire prevention month, which is in October and give focus  to the Fire Department.  Parks Director Deal moved on to the next item on the agenda.  2.) RECREATION SOFTWARE.  Parks Director Deal shared the update on the recreation software that was brought up in previous meetings. She explained the current way of making reservations for our rental facilities which is manually and in person mostly. With this new software, it will be a streamlined process done online without having to come in person, which will help those working parents. She gave  2    AGENDA SEPTEMBER1 17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  examples like registering for summer camp online and doing all the payments online as well. We are planning to do a soft launch of all the rentals in December internally, SO we can try togo live in January. It's not a complicated software, it will be easy for the user and for us as far as  keeping track of all the rentals and programs.  Parks Director Deal moved ont to the next item on the agenda.  3.) VETERANS DAY EVENT.  Parks Director Deal talked about the upcoming Veterans Day Memorial this Saturday, November 11th at 11am at Gardner Park. She also invited the Board members to attend if they wished to do SO. This is an event that we rotate yearly with the City of Auburndale. She explained the lineup of the event and a couple more things added, such as a flag disposal box, sO that the official flags can be disposed of properly. This flag box will be a permanent fixture,  and we are looking at different places toi install it.  Parks Director Deal moved on to the next item on the agenda.  4.) CHRISTMAS PARADE EVENT.  Parks Director Deal talked about the Christmas parade taking place on Saturday, December gth at 6:30pm. She went over the details of the route, which is the same as it has been, starting at Central Park and ending at Gardner Park. She also talked about the tree lighting after the parade at Gardner Park and other activities like the Santa letters, snow, cookies and hot cocoa, and pictures with Santa. All of this has been advertised on Facebook as well as the utility bill.  Parks Director Deal moved on to the next item on the agenda.  5.) STAFFING UPDATE.  Parks Director Deal shared that someone has already been hired this past Monday for the full- time position that was added for the new fiscal year. Hoping that he will start within the next week or SO. There is a second position that we have open, which is a part-time position. And it has changed a bit. It will still be out of the Parks Department, but they will be working a later shift, starting at 4pm, Monday through Friday, cleaning the park restrooms every day. There are too many users, and the current crew gets to them about once a week, but this will be more efficient. Once they are cleaned, the restrooms will be locked every night and reopened in the morning because we are getting a lot of vandalism overnight. This person will also be able to help our current custodial employee who cleans all the City buildings. She explained also how the full-time position we have will be working Saturdays to help out with the different events or rentals that take place just in case something happens that needs to be fixed or looked at.  3    AGENDA SEPTEMBER17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  Parks Director Deal asked if there were any questions since we could not have a vote on She gave more details about the Santa mailbox and the two city floats for the parade.  agenda items.  The meeting was adjourned at 6:16pm.  Respectfully submitted, Anaeli Quinones  Parks and Recreation Administrative Assistant  4    AGENDA SEPTEMBER 17, 2024 MINUTES PARKS AND RECREATION BOARD CITY COMMISSION CHAMBERS CITY HALL TUESDAY, MARCH 5, 2024 6:00 P.M. Chair Sheilan Runnels Chair Sheilan Runnels Chair Sheilan Runnels  LAKE ALFRED PARKS & RECREATION BOARD  Call to Order: Invocation: Pledge of Allegiance:  Roll Call: Those in attendance were Chair Sheilan Runnels, Board Member Dave Fawcett, Board Also in attendance were Parks Director Emily Deal, and Administrative Assistant Anaeli  Member Don Widener, and New Board Member Teresa Rothberg.  Quinones.  Meeting began at 6:00pm. save it for then. approval of minutes.  Parks Director Deal told the Board that her updates were in the agenda so she was going to Chair Runnels announced the recognition of citizens. Seeing no one, meeting moved on to the  APPROVAL OF THE MINUTES: JULY11,2023  Board Member Widener made a motion to approve the minutes for July 11, 2023; seconded by Board Member Fawcett and motion was approved by unanimous voice call vote.  Chair Runnels moved on to the next item on the agenda.  NEW BUSINESS  1.) Introduce New Parks Board Member.  Parks Director Deal introduced the new Board Member Teresa Rothberg to the Board. She gave a brief background for Mrs. Teresa as a new Lake Alfred resident and being excited to work for the City, including the Heritage Festival coming up. She then asked her to introduce  herself to the Board.  5    AGENDA SEPTEMBER1 17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  Board Member Rothberg gave a brief description of her background coming from Gatlinburg, TN, spoke about her family history, her move to Florida last July, and how she's having the time Parks Director Deal gave her a welcome and moved on to the next item on the agenda.  of her life here.  2.) Discussion Nominate and Appoint a Chairperson and Vice Chairperson for 2024. Chair Runnels asked if there were any nominations for the Chairperson position. After a brief silence, she moved on to start with the Vice Chairperson position. She the shared how she would not like to be Chairperson due to having a lot going on. She does not want to step down from the Board, just from that position, although she does not mind helping with coaching in that Chair Runnels nominated Board Member Rothberg for Chairperson and it was seconded by Board Member Fawcett. Board Member Rothberg accepted, and the vote was approved Board Member Fawcett nominated Chairperson Runnels for Vice Chairperson and it was seconded by Board Member Widener. Chairperson Runnels accepted, and the vote was  position.  unanimously.  approved unanimously.  Parks Director Deal moved on to the next item on the agenda.  3.) Heritage Festival Update.  Parks Director Deal talked about the festival taking place this upcoming Saturday, from 10am until 4pm. It will take place downtown, with the historic bus tours, kids 'activities, and the library will be extended to be opened as well. There will also be a live band, historic people doing shows and walking around, food vendors, and Board Member Rothberg has volunteered to  help with the bus tours.  Chair Runnels thanked Parks Director Deal for the update. Parks Director Deal moved on to the next item on the agenda.  4.) Project Updates.  Parks Director Deal talked about the current projects going on. Some renderings were done to paint the outside of the library after it was power washed and noticing that it is really dated. The renderings were submitted to the City Manager for approval and we are going to work with contractors to move forward with the color scheme chosen which is similar to the current colors. Board Member Widener asked if the funding for that is coming out of the library's budget.  6    AGENDA SEPTEMBER1 17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  Parks Director Deal said that City Manager Leavengood has a project line item and it is coming out of there. She also showed the renderings to the Board with the colors that were chosen. She hopes that by the next board meeting the project would have already be completed, or have started working with a contractor to get it completed. She then moved on to the updates that have been made at the Mackay Gardens and Lakeside Preserve and encouraged the Board Members to go take a look if they have not yet. She talked about the new flower beds and brick border that have been put ini the front of the house, along with redoing the irrigation since it was not working. The front door was painted as well as the outside window frames, and the entryway too. The drainage has also been updated since it was causing washout issues with the grass and the pavers. As of last week, there is also new asphalt on the driveway by the entrance and the playground area. She then explained how the Parks crew has been working on a list of things given by the Florida League of Cities, which comes and gives an audit of the City. These lists are given to each department depending on what kind of potential liabilities may arise. The Parks crew mostly finished their list just last week. There is only one thing that they are currently working on from that list to complete it. The last update that she had to give was the registration  for summer camp is now opened and explained how the program goes. Parks Director Deal responded that iti is $550.00 for the full 7 weeks. Board Member Rothberg asked if there were any volunteers for that.  Chair Runnels asked about the cost of the camp.  Parks Director Deal spoke about the junior counselors that sign up as volunteers, as well as  the regular counselors that will be running it. Chair Runnels asked about the dates for the camp.  Parks Director Deal responded that it will be from June 10th through July 26th. Parks Director Deal asked if there were any other questions.  There were none.  Parks Director Deal mentioned the Easter Egg Hunt that will be hosted by the Lions Club on Chair Runnels announced the recognition of citizens. Seeing no one, she asked for a motion to Board Member Fawcett made the motion to adjourn the meeting, seconded by Board Member  March 30th at the Lions Park. adjourn the meeting.  Widener. Motion was approved by unanimous voice call vote.  The meeting was adjourned at 6:18pm. Respectfully submitted, Anaeli Quinones  Parks and Recreation Administrative Assistant  7    AGENDA SEPTEMBER 17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  New Business No. 1  DISCUSSION ON THE APPROVAL OF THE LAKE ALFRED CHRISTMAS PARADE FOR FDOT APPLICATION.  ISSUE: The Board will discuss the approval of the FDOT application for the Lake Alfred  Christmas Parade route. ATTACHMENTIS): None.  ANALYSIS: The Lake Alfred Christmas Parade will take place on the second Saturday of December, December 14, 2024. The parade starts at 6:30pm and runs from the staging area at Central Park to the end point at Gardner Park, and we will utilize the same route that has been This route requires the City shut down S Lake Shore Way and provide a detour route for traffic. S Lake Shore Way is a state road and falls under the jurisdiction of the Florida Department of Transportation. FDOT requires the City to apply for a permit in order to shut down S Lake Shore Way and requires the parade route and all details be discussed at a public meeting in order to As stated above the parade starts at Central Park at 6:30pm and runs from Central Park west on Cummings St to S Lake Shore Way then makes its way to Gardner Park. The parade is approximately one mile in length and takes approximately one hour to complete. This route has been in use for the past few years and seems to work very well for participants and the City. The detour has been developed by Police Chief Art Bodenheimer and is put in place and manned by the public works department and the Lake. Alfred Police Department on the day of the parade. Once the parade is complete all barricades are removed and traffic may resume as normal. All applications in the past have been approved by FDOT and there have been no  used for the past few years.  obtain a permit.  issues with the detour route.  STAFF RECOMMENDATION: To discuss the above item.  8    AGENDA SEPTEMBER1 17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  New Business No. 2  UPCOMING EVENTS.  ISSUE: Parks Director Deal will update the Board on the upcoming events.  ATTACHMENT/S): None.  ANALYSIS: Parks Director Deal will give brief updates on the scheduled upcoming fall and  winter events.  STAFF RECOMMENDATION: There is no action that needs to be taken with this item.  9    AGENDA SEPTEMBER1 17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  New Business No. 3  APPROVAL ON NEW RENTAL. APPLICATION FOR MACKAY GARDENS AND THE ALBERTUS MAULTSBY COMMUNITY  CENTER.  ISSUE: The Board will discuss the approval of the new rental forms for the Mackay Gardens  and Lakeside Preserve as well as the Albertus Maultsby Community Center.  ATTACHMENTIS): Attachment A.  ANALYSIS: Parks Director Deal will talk about the updates on rules, regulations and fees from  the last rental applications from 2014.  STAFF RECOMMENDATION: Discussion and approval of the above item.  10    AGENDA SEPTEMBER 17, 2024  LAKE ALFRED PARKS & RECREATION BOARD  ATTACHMENT A    AKE  Mackay Gardens and Lakeside Preserve  945 Mackay Blvd. Lake Alfred FL: 33850  Rental Application  Facility Information  Date(s) Requested: Event- Start time: Ceremony: Event Description:  End time: Reception:  (Event cleanup must be completed by 10 p.m.)  Approximate Event Attendance:  Tent Rental: Circle Yes or No Delivery Date:  Pickup Date:  Applicant Information  Name: Address: Phone: (Cell): Driver's License Number:  (Home):  Rental Agreement  have received, read, and understand the City of Lake Alfred rental regulations,  refunds, and rules policy. Irealize that my event/program will be terminated should it create any violation of the City of Lake Alfred's rules and regulations. lalso understand that the responsible party/organization will be denied future use of all city facilities as a result of a violations of city  rules and regulations. Signature: Witness:  Date: Date:    AKE  Fees  Deposit: $500  Facility Rental ($600-$800) Table and Chairs $200,  3 Hour Pre-Event Setup or Rehearsal $150 6H Hour Pre-Event Setup or Rehearsal $300_ 2 Hour Post-Event Cleanup $100 Meeting Rental $50 /hour (2 hour Minimum)  7% Sales Tax.  Police Officer (Required for large events, and if alcohol is present) $44/hour  Start time for Police Officer: Discount up to 10%.  End time for Police Officer:,  Total:  Discount Information  A10% discount will apply to facility rental fees only.  Those eligible for the discount are non-profit organizations (if 501(c)3 documentation is provided), City Residents, Religious Organizations, Veterans, First Responders, Teachers, Lake Alfred Chamber Members, Lake Alfred Historic Society Members, and current City The discount can be applied up to four times in a calendar year, after the fourth time a  Employees and Commissioners. full rate will be required. For Office Use Only Date Application Received: Deposit Paid: Event Rental Paid: Walkthrough Post-Event: Deposit Processed for Return:  Date: Date:  Date:    AKE  Rules and Regulations  lagree to be solely responsible for and pay the cost of repair and/or replacement of equipment and/or any damages caused by me or my guests to the grounds or building while lunderstand that a $500.00 security deposit is to be turned into the City of Lake Alfred and will be mailed back to me 2-4 4 weeks after my event/program, foreseeing there are no damages to the facility. Ifl do not return the key and/or leave the building and grounds as it was at the time of my rental the City will retain my entire security deposit. lunderstand that a $500.00 security deposit must be received to reserve the date of the rental. In the event a date change is needed, renter will be allowed to move the date once with no penalty (assuming the date is open), and a charge of $50 (plus tax) will occur for date A50% cancellation fee will be charged to the security deposit if the event is cancelled four months or more prior to your event. The total security deposit will be forfeited if the event is  the Mackay Lakeside Preserve is being used for my event/program.  changes after the first occurrence.  cancelled within four months to the event.  Full payment is due thirty days prior to the scheduled event. drop-box located outside the Mackay Estate entrance.  The key is to be returned to the parks and Recreation Department office the following morning after the event. For a Friday or Saturday rental the key must be placed within the  In the event of a default by the renter in the performance of any of the terms and conditions of this agreement (other than damage in or to the facility rented hereunder), the City of Lake Alfred will terminate this Agreement. Any deposit paid to the City of Lake Alfred shall be retained and shall be considered as payment of mutually agreed to liquidated damages for Int the event the default by the renter consists of damage in or to the facility rented the City of Lake Alfred may immediately terminate the event/program (if ongoing), retain the security deposit and ift the amount of damages exceeds the deposit, the renter shall bei fully liable for the excess amount which shall be payable upon demand by the City of Lake Alfred. All sums due and owing to the City of Lake Alfred under this Agreement, will be invoiced to the renter Trash receptacles are provided for you inside and outside the building. Litter resulting from  the default, and not as a penalty.  and bear interest of 10% per month from date due until date of payment. your use of the building will result in the loss of your security deposit.    AKB  Rules and Regulations Continued  Smoking is prohibited in all City of Lake Alfred buildings or in any other public areas in accordance with the Florida Clean Air Act. Non-compliance with this policy will be cause for Trash is to be placed in the appropriate trash receptacles that are provided inside and  termination of your event/program and loss of your security deposit.  outside the facility.  The building and/or grounds must be cleaned up on the same evening as the event. Should additional time be required to clean-u the next day after the event, there will be a two-hour renal fee charged in the amount of $100 plus tax. Arrangements are to be made with the Parks and Recreation Department at least two weeks prior to the event. Failure to clean-up in the allotted timeframe, or not complete clean-up may result in forfeiture of the security lunderstand that iflam having a dance floor for my event the rental floors need to arrive, and leave the same day or make other arrangements with the Parks and Recreation  deposit.  Department. Ifitis a home made dance floor please discuss prior.  Under no circumstances will anyone be permitted to remove chairs, tables, or any other Ifalcoholic beverages are going to be present at the event a uniformed City of Lake Alfred Police Officer must be present for the time the alcoholic beverages are being served with a minimum of two hours at $44.00 per hour. Issue, incidence, or complaint that requires the presence of additional law enforcement will constitute the forfeiture of my total security deposit. Ifalcohol is consumed prior or after an officer is onsite for scheduled time, a fee of The Mackay Lakeside Preserve is available Monday through Friday to rent with a 2-hour minimum time frame @ $50.00 (plus tax) per hour. These rentals may be scheduled more than 2 weeks in advance. A security deposit of $500.00 is required to reserve a date. The City of Lake Alfred has the discretion to negotiate the terms of use with a private instructor or educator to hold recreational and educational classes or meetings at this  equipment and/or materials from the building.  $100 will apply.  Saturday and Sunday rentals will be at the full day rental price.  facility.  lunderstand that any personal items are my responsibility and agree not to hold the City of  Lake Alfred liable if any personal items are lost and/or damaged.    AKE  Rules and Regulations Continued  All decorations used for the event must bet free-standing. No decorations may be placed on The City of Lake Alfred assumes no responsibility for personal property, such as decorations, flowers, food, etc., that is lefti in the building when your rental is completed. Please remove all The City of Lake Alfred will not be liable for, and Renter hereby discharges and holds the City harmless from any and all claims for loss, damage or injury of any nature to person or property, which claims results in any way from, occur in any manner from orare connected to The key to the facility is available for pick-up only on the day of the event from the Parks and Recreation Department no earlier than 8:00 a.m. Monday through Friday. If my event is on Saturday or Sunday, the key may be picked up before 3:00 p.m. on Friday afternoon. Only key pickup is allowed, no setting up on the Friday before unless arrangements were already made  walls, doors and/or windows.  personal belongings the day of your rental.  the use of the City facility.  with the Parks and Recreation Office.  What is not allowed  Nosmoking in all City of Lake Alfred buildings ori in any public areas in accordance with Dor not remove tables, chairs, or other materials from the grounds. Ifrelocating to No open flamed items -1 fire pits, lanterns, tiki torches, sparklers, candles, grills etc.. are permitted inside or outside the facility (including driveway, gazebo, gardens, etc.) Releasing of lanterns, balloons, and/or other related release items are prohibited due to No decorations should be attached to walls, windows, staircase, etc.. all decorations  the Florida Clean Air Act.  another area it will need to be returned to it's original location.  Florida Statues and environmenta. concerns.  should be freestanding.  No glitter, or confetti of any kind is allowed inside or outside.  No food trucks are permitted on property.  No alcoholic beverages may be present on the premises unless you have a uniformed  LAPD officer.  Nor removal ori trimming of the plants, trees, and foliage on property.    K7  Release of Liability and Hold Harmless Agreement  who resides at.  in consideration of the rental of the Mackay Lake Preserve by the City of Lake Alfred. The applicant does hereby covenant and agree to save and hold the City of Lake Alfred, Florida, its agents, servants, and employees harmless from any and all liabilities or costs arising out of any rental materials rented by outside renal companies, personal property (such as decorations, flowers, food, etc.) that is left in the building and/or grounds when the rental is completed. This agreement shall remain in full force and effect for any continued, additional or postponed date as indicated. The municipality reserves the right to cancel ori interrupt the event inf the representations set forth therein are not adhered to ori if the municipality determines that a situation that might lead to personal injury, property damage, or violation of law exists. The renter agrees that this Release of Liability and Hold Harmless Agreement shall include the responsibility to provide legal defense for the City of Lake Alfred for any suit arising out of the applicant for the rental of the Mackay, and that should the renter or his/her insurance carrier fail orrefuse to provide such a defense, the renter will reimburse the City of Lake Alfred for any  costs incurred by iti for the any person or organization acting on its behalf.  The undersigned is authorized to execute this Release of Liability and Hold Harmless Agreement  as the binding act of the applicant.  Applicant Name:_ Mailing Address: Phone Number: State of Florida County of Polk  Applicant Signature:  There foregoing instrument was acknowledged before me this.  day of driver's license as identification and who did not take an oath.  20  is personally known to me or who has produced a  Notary Public  Notarial Seal and Commission,  Expiration Date_    A  Albertus Maultsby Community Center (AMCC)  655 3rd Street North, Lake Alfred 33850  Rental Application  Facility information  Date(s) Requested: Event- Start time: Event Description:  End time:  (Event cleanup must be completed by 10 p.m.)  Approximate Event Attendance:  Applicant Information  Name:_ Address: Phone: (Cell):. Driver's License Number:  (Home):  Rental Agreement  have received, read, and understand the City of Lake Alfred rental regulations,  refunds, and rules policy. Irealize that my event/program will be terminated should it create any violation of the City of Lake Alfred's rules and regulations. lalso understand that the responsible partylorganization will be denied future use of all city facilities as a result of a violations of city  rules and regulations. Signature: Witness:  Date: Date:    AKE  Fees  Deposit: $200_ Facility Event Rental $200_  Meeting Rental $25.00/hour (2 hour Minimum)  7% Sales Tax,  Police Officer (Required for large events, and if alcohol is present) $44/hour  Discounts up to: 10%.  Total:  Discount Information  A10% discount will apply to facility rental fees only. and current City Employees and Commissioners.  Those eligible for the discount are non-profit organizations (if 501(c)3 documentation is provided), City Residents, Religious Organizations, Veterans, First Responders, Teachers, The discount can be applied up to four times in a calendar year, after the fourth time a  full rate will be required.  For Office Use Only Date Application Received: Deposit Paid: Event Rental Paid: Walkthrough Post-Event: Deposit Processed for Return:  Date: Date:  Date:    AKE  Rulesand Regulations  lagree to be solely responsible for and pay the cost of repair and/or replacement of equipment and/or any damages caused by me or my guests to the grounds or building while the Albertus Maultsby Community Center is being used fori my event/program. lunderstand that a $200.00 security deposit is to be turned into the City of Lake Alfred and will be mailed back to me after my event/program, foreseeing there are no damages to the facility. Iflc do not return the key and/or leave the building and grounds as it was at the time of lunderstand that a $200.00 security deposit must be received to reserve the date of the rental. AlL reservations for rentals may be later than a week in advance. All rental fees and security deposit must be received no later than one week before the reserved date. A25% cancellation fee will be charged to the security deposit if the event is cancelled 11 business days or more prior to your event. The total security deposit will be forfeited if the  my rental the City will retain my entire security deposit.  event is cancelled 10 business days or less prior to event.  Int the event of a default by the renter in the performance of any of the terms and conditions of this agreement (other than damage in or to the facility rented hereunder), the City of Lake Alfred will terminate this Agreement. Any deposit paid to the City of Lake Alfred shall be retained and shall be considered as payment of mutually agreed to liquidated damages for Int the event the default by the renter consists of damage in or to the facility rented the City ofLake Alfred may immediately terminate the event/program (if ongoing), retain the security deposit and ift the amount of damages exceeds the deposit, the renter shall be fully liable for the excess amount which shall be payable upon demand by the City of Lake Alfred. All sums due and owing to the City of Lake Alfred under this Agreement, will be invoiced to the renter Trash receptacles are provided for you inside and outside the building. Litter resulting from Smoking is prohibited in all City of Lake Alfred buildings or in any other public areas in accordance with the Florida Clean Air Act. Non-complance with this policy will be cause for  the default, and not as a penalty.  and bear interest of 10% per month from date due until date of payment. your use of the building will result ini the loss of your security deposit.  termination of your event/program and loss of your security deposit.    AKE  Rules and Regulations Continued  Under no circumstances will anyone be permitted to remove chairs, tables, or any other Ifalcoholic beverages are going to be present at the event a uniformed City of Lake Alfred Police Officer must be present for the time the alcoholic beverages are being served with a minimum of two hours at $44.00 per hour. Issue, incidence, or complaint that requires the presence of additional law enforcement will constitute the forfeiture of my total security deposit. If alcohol is consumed prior or after an officer is onsite for scheduled time, ai fee of The Albertus Maultsby Community Center is available Monday through Friday to rent with a 2- hour minimum time frame @ $25.00 (plus tax) per hour. These rentals may be scheduled more than 2 weeks in advance. A security deposit of $200.001 is required to reserve the Albertus Maultsby Community Center. Saturday and Sunday rentals will be at the full day rental price. The City of Lake Alfred has the discretion to negotiate the terms of use with a private instructor or educator to hold recreational and educational classes or meetings at this facility. lunderstand that any personal items are my responsibility and agree not to hold the City of All decorations used for the event must be free-standing. No decorations may be placed on The City of Lake Alfred assumes no responsibility for personal property, such as decorations, flowers, food, etc., that is left in the building when your rental is completed. Please remove all The City of Lake Alfred will not be liable for, and Renter hereby discharges and holds the City harmless from any and all claims for loss, damage or injury of any nature to person or property, which claims resultsin any way from, occur in any manner from or are connected to the use of The key to the facility is available for pick-up only on the day of the event from the Parks and Recreation Department no earlier than 8:00 a.m. Monday through Friday. If my event is on Saturday or Sunday, the key may be picked up before 3:00 p.m. on Friday afternoon. Only key pickupi isa allowed, no setting up on the Friday before unless arrangements were already made  equipment and/or materials from the building.  $100 will apply.  Lake Alfred liable if any personal items are lost and/or damaged.  walls, doors and/or windows.  personal belongings the day of your rental.  the City facility.  with the Parks and Recreation Office.    AKE  ORID  Release of Liability and Hold Harmless Agreement  who resides at.  in consideration of the rental of the Albertus Maultsby Community Center (AMCC) by the City of Lake Alfred. The applicant does hereby covenant and agree to save and hold the City of Lake Alfred, Florida, its agents, servants, and employees harmless from any and all liabilities or costs arising out of any rental materials rented by outside renal companies, personal property (such as decorations, flowers, food, etc.) that is lefti in the building and/or grounds when the rental is  completed.  This agreement shall remain in full force and effect for any continued, additional or postponed date as indicated. The municipality reserves the right to cancel ori interrupt the event inf the representations set forth therein are not adhered to or if the municipality determines that a situation that might lead to personal injury, property damage, or violation of law exists. The renter agrees that this Release of Liability and Hold Harmless Agreement shall include the responsibility to provide legal defense fort the City of Lake Alfred for any suit arising out of the applicant for the rental of the AMCC, and that should the renter or his/her insurance carrier fail or refuse to provide such a defense, the renter will reimburse the City of Lake Alfred for any  costs incurred by it for the any person or organization acting on its behalf.  The undersigned is authorized to execute this Release of Liability and Hold Harmless Agreement  as the binding act of the applicant.  Applicant Name: Mailing Address: Phone Number: State of Florida County of Polk  Applicant Signature:  There foregoing instrument was acknowledged before me this. day of driver's license as identification and who did not take an oath.  20_  is personally known to me or who has produced a  Notary Public  Notarial Seal and Commission,  Expiration Date_