BIGH  23718 WUS HWY27 High Springs, Florida 32643  Telephone: (386): 454-1416 Facsimile: (386) 454-2126 Web: hghsprings.gou  PRORDASY  CITY COMMISSION MEETING AGENDA 23718 W USHWY27  SEPTEMBER 12, 2024,  6:30PM  MAYOR KATHERINE WEITZ VICE MAYOR TRISTAN GRUNDER COMMISSIONER WAYNE BLOODSWORTH, JR. COMMISSIONER ANDREW MILLER COMMISSIONER BYRAN WILLIAMS  (A) CALLTO ORDER AND ROLL CALL (B) INVOCATION AND PLEDGE OF ALLEGIANCE  (C) APPROVAL OF AGENDA:  (D) APPROVAL OF CONSENT AGENDA:  1.  MINUTES OF THE. AUGUST 22, 2024, COMMISSION MEETING  (E) SPECIAL PRESENTATIONS  1. PRESENTATION BY THE EDUCATION FOUNDATION OF ALACHUA COUNTY.  BUDGET  1.1 DISCUSS, CONSIDER. AND ACT ON RESOLUTION 2024-L, AI RESOLUTION OF THE CITY OF HIGH SPRINGS, FLORIDA, DETERMINING THE. AMOUNT OF AND FIXING THE TENTATIVE RATE OF AD VALOREM TAXATION FOR THE FISCAL YEAR 2. DISCUSS, CONSIDER AND ACT ON ORDINANCE 2024-06, AN ORDINANCE ADOPTING THE 2024/2025 FISCAL YEAR BUDGET OF THE CITY OF HIGH SPRINGS,  2024/2025.  FLORIDA; PROVIDING AN EFFECTIVE DATE.  (F) UNFINISHED BUSINESS    COMMISSION AGENDA SEPTEMBER 12, 2024 PAGE20F3  (G) CITIZEN REQUESTS AND COMMENTS - FOR ISSUES NOT ON AGENDA (PLEASE: STATE  NAME: FOR THE RECORD- -LIMIT COMMENTS TO5MINUTES)  COMMISSIONER RESPONSE  (H) NEW BUSINESS  1.1 DISCUSS, CONSIDER AND ACT ON RESOLUTION 2024-R, A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS APPROVING THE. LICENSING AGREEMENT BETWEEN THE CITY OF HIGH SPRINGS, ASI LICENSOR, ANDI HIGH SPRINGS BMX, INC., AS LICENSEE, FOR CERTAIN PREMISES KNOWN AS THE DOUGLASTRACT, AUTHORIZING THE MAYOR OF THE CITY OF HIGH SPRINGS TO EXECUTE THE: LEASE ON BEHALF OF THE CITY OF HIGH SPRINGS. 2. DISCUSS, CONSIDER AND ACT ON RESOLUTION 2024-S, Al RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS, FLORIDA, ADOPTING AN INTERLOCALAGREEMENT FOR FIRE SUPPRESSION AND FIRST RESPONSE EMS/RESCUE SERVICES BETWEEN ALACHUA COUNTY AND THE CITY OF HIGH 3. DISCUSS, CONSIDER AND ACT ON RESOLUTION 2024-T, A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS APPROVING THE LEASE BETWEEN THE CITY OF HIGH SPRINGS, AS LANDLORD, AND THE DOUGLASS HISTORICAL SCHOOL SOCIETY INC., AS TENANT, FOR CERTAIN PREMISES LOCATED AT 23760 NW 187TH. AVENUE HIGH SPRINGS, FL 32643; THE OLD SCHOOL COMMUNITY CENTER BLUE SPRINGS ROOM; AUTHORIZING THE MAYOR OF THE CITY OF HIGH SPRINGS TO: EXECUTE THE LEASE ON BEHALF OF THE CITY OF HIGH  SPRINGS.  SPRINGS.  4. DISCUSS, CONSIDER AND ACT ON RESOLUTION 2024-U, A RESOLUTION OF THE CITY OF HIGH SPRING, FLORIDA APPROVING THAT CERTAIN AGREEMENT BETWEEN THE CITY AND WILLDAN ENGINEERING, INC. FOR CODE ENFORCEMENT SERVICES; MAKING CERTAIN FINDINGS OF FACT IN SUPPORT OF THE CITY APPROVING SAID AGREEMENT; RECOGNIZING THE AUTHORITY OF THE MAYOR TO: EXECUTE AND BIND THE CITY TO SAID AGREEMENT; DIRECTING THE  MAYOR TO: EXECUTE AND BIND THE CITYTO SAID AGREEMENT.  5. DISCUSS, CONSIDER AND ACT ON AN. AGREEMENT WITH THE NORTH FLORIDA REGIONAL PLANNING COUNCIL FOR PLANNING SERVICES. 6. DISCUSS, CONSIDER AND ACT ON REQUEST FOR PROPOSAL FOR SPECIAL  MAGISTRATE SERVICES.    COMMISSION, AGENDA SEPTEMBER 12,2024 PAGE20F3  (I) CITY ATTORNEY REPORT/UPDATE (J) CITYI MANAGER REPORT/UPDATE (K) COMMISSION COMMENTS AND CONCERNS  (L) MOTION TO ADJOURN.  PLEASE NOTE: PURSUANT TOS SECTION 286.015, FLORIDA STATUTES, FAI PERSONI DECIDES1 TOA APPEAL ANYI DECISIONI MADEBY1 THE CITY COMMISSIONY WITHE RESPECT TOA ANY MATTER CONSIDEREDI DURING1 THISI MEETING, HEORS SHE WILLI NEEDT TOE ENSURE THATAY VERBATIME RECORD OF THE PROCEEDINGS) ISMADE, WHICHR RECORDI INCLUDES THE TESTIMONY. ANDE EVIDENCE UPONY WHICHT THE APPEALIS TOBEB BASED. INA ACCORDANCE' WITHTHE AMERICANY WITHI DISABILITIES ACT, APERSON1 THDISABILITIESI NEEDING ANY SPECIAL ACCOMMODATIONS TOP PARTICIPATE CITY COMMISSIONI MEETINGS SHOULDCONTACT THEC OFFICEOF1 THEC CITY CLERK: 23718 W USI HWY2 27,1 TELEPHONE(386)  454-1416.    HIGH  FLORIDA  Consent  Agenda    R  Dimmgy  23718 WUSHWY27 High Springs, Florida 32643  Telephone: Facsimile: (386)454-2126 Web: highsprings.gov  (386)454-1416  HIGH SPRINGS CITY COMMISSION MEETING AUGUST 22, 2024 CITY HALL  CALL TO ORDER AND ROLL CALL  Mayor Weitz called the meeting to order at 6:30 PM.  ROLL CALL CITY COMMISSION:  Mayor Katherine Weitz - Present Vice Mayor Tristan Grunder- - Present Commissioner Wayne Bloodsworth- - Present Commissioner Andrew Miller- Present Commissioner Byran Williams - Present  STAFF PRESENT:  Diane Wilson, Finance Director Danielle Adams, City Attorney Antoine Sheppard, Chief of Police Joseph Peters, Fire Chief Jason Kytle, Public Works Director Jennifer Applebee, Parks & Rec Director Kristyn. Adkins, Planning Technician Allan Alligood, Building Official (Acting City Manager)  INVOCATION AND PLEDGE OF ALLEGIANCE Invocation by Pastor Jacob Newton Pledge of Allegiance APPROVAL OF AGENDA: Commissioner Williams Seconded Motion carried 5-0 APPROVAL OF CONSENT AGENDA:  Commissioner Miller Motioned to approve the agenda..    COMMISSION AGENDA AUGUST22,2024 PAGE2of6  1. MINUTES OF THE AUGUST 4, 2024 EMERGENCY COMMISSION MEETING MINUTES OF THE AUGUST 8, 2024 BUDGET WORKSHOP 3. MINUTES OF THE AUGUST 8, 2024 COMMISSION MEETING Commissioner Miller Motioned to approve the minutes of the August 4, 2024 Emergency Commission meeting, Minutes of the Auguar 8, 2024 Budget Workshop, Minutes of the August  2.  8, 20204 Commission Meeting. Vice Mayor Grunder Seconded. Motion carried 5-0  (E) SPECIAL PRESENTATIONS: UPDATE ON WETLANDS CONSTRUCTION SITE BY Public Works Director Kytle gave an update on the progress of the Wetlands construction site. He advised they have mitigated the sink hole concerns and pressure-tested the cells. He advised that while they are running behind due to the sink holes, they are progressing nicely. Commissioner Bloodsworth requested clarification on several pieces of heavy equipment that Mr. Kytle advised they did have large machinery that was used in the repair and construction  THE PUBLIC WORKS DIRECTOR.  were used on the site.  which also provided practical testing for weight tolerance at the site.  (F) UNFINISHED BUSINESS: NONE  (G) CITIZEN REQUESTS AND COMMENTS - FOR ISSUES NOT ON AGENDA (PLEASE STATE NAME FOR THE RECORD - LIMIT COMMENTS TO 5 MINUTES) Bryan Boucher - spoke on a proposed development that would heavily impact Mill Creek Sink and would directly affect the water in High Springs. He read from a letter that was provided by the Alachua County BOCC to the City of Alachua claiming effected party status. Rudy Sutton - commended Staff Alligood for helping them after the storm. He is very grateful for the assistance cleaning up the large debris. He is also very excited about the hiring of new Parks Director Jennifer Applebee. He believes the Mill Creek Sink concern would not be complete enough to go before the City of Alachua commission at the upcoming meeting on August 26th. He believes this would work in our favor to give more time to prepare. David Linch - spoke of DUIs and the negative effects of alcohol and marijuana. He also spoke Rose Castro - reached out to the mayor regarding some trucks and traffic on main street. She spoke with DOT regarding this and the gentleman she spoke with had previously worked with Public Works Director Henry on this matter and advised they were not opposed to working with the City install the signage limited the large semis and vehicles traveling on the smaller roads.  of not supporting large developments.    COMMISSION AGENDA AUGUST 22, 2024 PAGE 3 of6  Jerry Sanscrant (spelling unsure) - would like to see if one more debris pickup could be Public Works Director Kytle asked what neighborhood he was from and advised he would send Unnamed gentleman is pleased to see the city's interest in the Mill Creek sink concern. As a cave diver he also has concerns about the impact to the water should this happen. Cassandra Davis wanted to thank the commission fori the Douglas Community Center grand reopening. She is sO glad to see it brought back to life. She also thanked Public Works for helping collect the debris after Storm Debby. She also wanted to thank Jennifer A. and  performed as there is still a substantial amount of debris. a crew out to do a round and pick up what they could.  Jennifer C for their work getting the ribbon cutting event together.  Janet Evans - wanted to follow up on comments at the last meeting regarding the budget. She wanted to mention iti is important to focus on potential new revenue without incurring excess cost. She believes the Bridlewood development, the Duke Energy Plant, and the purchase of the rescue boat and heavy rescue truck were unnecessary investments that have not returned much revenue in return. She spoke of annexing properties into the city. She would like to hear  ideas the commission may have for similar projects.  COMMISSIONER RESPONSE:  (Referring to Mr. Bryan Boucher) Commissioner Bloodsworth requested clarification on is Suwannee Water Management ok with this considering the impact. He asked attorney Adams Attorney Adams advised they would research this matter and bring forth a report to the next Vice Mayor Grunder asked if the city sent a letter to Alachua regarding this would there be adverse consequences. Attorney Adams advised confirming the effect beforehand but  what the options are for fighting this development.  commission meeting.  ultimately, she would follow the direction of the commission.  Vice Mayor Grunder motioned to have the attorney's office draft a letter on behalf of the  City, claiming 3rd party intervener status. Commissioner Bloodsworth seconded.  5-0 motion carried.  Commissioner Miller (referring to Ms. Janet Evans) = asked could the Public Works sign shop Public Works Director Kytle advised that it currently wasn't operable, and staff would need to  equipment be used to generate revenue. be trained to use the equipment. (H) NEW BUSINESS  DISCUSS, CONSIDER AND ACT ON RESOLUTION 2024-Q, A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS, FLORIDA, GRANTING WITH    COMMISSION AGENDA AUGUST 22, 2024 PAGE4of6  APPROPRIATE CONDITIONS AND SAFEGUARDS A CONDITIONAL USE PERMIT AS AUTHORIZED BY THE CITY OF HIGH SPRINGS LAND DEVELOPMENT CODE; PURSUANT TO AN APPLICATION, CUP 24-02, BY THE PROPERTY OWNERS; PROVIDING FOR A CONDITIONAL USE TO PERMIT AN EXPANSION OF AN EXISTING MINI-STORAGE FACILITY TO ADD AN ADDITIONAL 266 MINI-STORAGE UNITS WITHIN A COMMERCIAL (C3) ZONING DISTRICT, AS PROVIDED FOR IN TABLE 2.02.01 OF THE  LAND DEVELOPMENT CODE.  Attorney Adams read resolution 2024-Q by title only.  Planning Technician Kristyn Atkins gave an explanation of the proposed project. The plan board is concerned about the front gate being too close to the road and creating a traffic backup concern. They did not advise a fix; they would like to see the various options for a They are also concerned with an access that would open onto Railroad Ave which is a very She addressed a comment from a citizen regarding proximity to the 300-foot water table She reached out to their engineer, the regional planning council, and researched code all to Sworn in by Attorney Adams, Josh Blackford owner of the proposed project, gave an explanation of the property as he found it and the and the many professionals and engineers who have helped bring this property to a more appealing usable lot. He emphasized he is a high springs citizen he wants to do this right and benefit the community. Vice Mayor Grunder commended Mr. Blackford for the improvements to the property. Commissioner Bloodsworth asked that vegetative buffer be included if possible. Mr. Blackford stated that was indeed included in the plans and would be a part of the project. Mayor Weitz = retention pond is close to the 300 feet limit could it be moved out to accommodate the secondary cone of potable water and a sink hole that could open up would be catastrophic. She also asked could the asphalt be left as grass. Mr. Blackford advised he would research and do his due diligence to see if he has a solution or a compromise. He believes they can lessen the amount of asphalt areas. He is willing to work Attorney Adams Swore in Ms. Sue Weller = Ms. Wellerwould like to request that anything approved for use as a retention pond be outside of the 300-foot barrier and also doesn'taffect Attorney Adams verified that the commission had not participated in any ex-parte  solution. narrow road. barrier.  confirm everything was well withing the  with the City.  the other nearby ponds.  communication that would affect or alter their decision.  Vice Mayor Grunder Motioned to approve resolution 2024-Q as read by title only with the condition of making certain that the LDC is being met requirements for the primary    COMMISSION AGENDA AUGUST 22, 2024 PAGE 5 of6  and secondary cone ofi influence as spelled out in the LDC section 4.06.02, due to concerns with its noncompliance with section H in the index of concerns.  Commissioner Bloodsworth seconded. Mayor Katherine Weitz - Yes Vice Mayor Tristan Grunder- - Yes Commissioner Andrew Miller- Yes Commissioner Wayne Bloodsworth - Yes Commissioner Byran Williams - Yes Resolution 2024-Q Passed 5-0 CITY ATTORNEY REPORTIUPDATE: should be completed soon. CITY MANAGER REPORTIUPDATE:  Mr. Marshall and the City Attorneys are working on the Code Enforcement Contract and it  Acting City Manager Allan Alligood commended the Mayor's Youth Council when he attended Staff Diane Wilson gave an update on the Duke Solar Farm tax questions that had been asked at a prior meeting. She advised that due to statute the solar farm was 80% exempt from taxes causing a substantial differential than previously told to the commission. ($115,000 VS had the  their meeting.  taxes not been reduced due to statute $580,000) COMMISSION COMMENTS AND CONCERNS  Commissioner Bloodsworth: Commissioner Miller: commendation for his hard work. Commissioner Williams: none at this time. Vice Mayor Grunder:  commended how great it is to see staff enjoying their work environment.  requested a farmers market breakdown from Staff Wilson. Gave Mr. Randy Andrews  isv very happy to report the positive feedback from citizens regarding Public Work's Staff  efficiently removing storm debris after the hurricane.  Mayor Weitz:  Requested an update on the CDD workshop. (Attorney Adams advised she was working with Mr. Marshall regarding this and would be bringing it forward once he returns from vacation.) Mayor Weitz explained there would be a 9/11 ceremony at the fire department including a flag retirement ceremony and speakers on the events of that day. They also would like to begin a tutoring program for students that need it potentially utilizing the Old School, or the Douglas    COMMISSION AGENDA AUGUST 22, 2024 PAGE 6 of6  Community Center. There was also a mention of hosting a pancake breakfast fundraiser with the assistance oft the Women's Club, to help the fire department in their repair and renovation  project.  MOTION TO ADJOURN.  Commissioner Miller motioned to adjourn. Mayor Weitz adjourned the meeting at 9:19 pm.    BIGH  3  RZORIDA  SPECIAL  PRESENTATION    - - mim E  I  -  -  I  I  I  Z  I 2    0. 8 3 a -  S D /  D & 9 f 6 f  3 0 D 3 3 O    a V 3 8 6  8 & g 0 8 S 3 00 8 09 o 3 D C - CQ o a CD S S a 0 E O e o D f D Q a 6 - S I S CD Q a 8 D o  D S € LU -  0 E 2 D S  I 8  S 0  o C a    - 4 a E  R 3 o D C 3  o o Q e o D - a 9 S2 S a - o 5 2 0 % 8 9 8  8 3 e D o I 1 o B  D   C  a I 8 I e 3 a 8 8 9 D O o I o - 3 B t 8 DA 8 I  3  a a E  a  CD D / a     A  -  I  - D I 6  S    S)    €  I  W  - o -    €  - o  8  8  5 - - 8 -  9  .  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July 25,2024, the City Commission adopted Resolution 2024-Ja approving the proposed millage rate of 6.99 mills establishing the maximum millage rate allowed for FY25. The Commission has provided direction to the City Manager to adjust the tentative proposed budget to accommodate a tentative millage rate of 6.74 mills, which is being presented at this time. Even though the City Manager is proposing a decrease in the millage rate, the amount of revenue projected to be generated by the 6.74 mill rate in FY25 is greater than the FY241 revenue, duei toi increased property value estimates for FY25. Therefore, this will be advertised as a tax increase despite the 1 mill decrease to the millage rate itself. This ist the first oftwol hearings where a vote is required to approve and set the millage rate. The second hearing to adopt the final millage rate of 6.74 mills will take place on September  23,2024. ATTACHMENT:  Tentative Millage Rate Resolution 2024-L REVIEWED BY CITY MANAGER: Yes    RESOLUTION 2024-L  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS, FLORIDA; RELATING TOTHE LEVY OF GENERAL MUNICIPAL PURPOSE AD VALOREM TAXES FOR THE 2024-2025 FISCAL YEAR BEGINNING OCTOBER 1, 2024, AND ENDING SEPTEMBER 30, 2025; ESTABLISHING A TENTATIVE MILLAGE RATE; SETTING A PUBLIC HEARING; PROVIDING FOR THE PUBLICATION OF NOTICE; AND PROVIDING AN IMMEDIATE EFFECTIVE. DATE.  WHEREAS, on. July 25,2024, the City Commission adopted Reolution202Jappovimg the proposed millage rate necessary to fund thej proposed tentative general government budget for  FY25; a and  WHEREAS, as required by Section 200.069, Florida Statutes, the Alachua County Property Appraiser mailed a Notice of Proposed Property Taxes to each taxpayer listed on the  current year's assessment roll; and  WHEREAS, the said Notice of Proposed Property Taxes advised the recipients of the public hearing to be conducted by the City Commission for consideration ofi its tentative general  government budget and tentative millage necessary to fund the said budget;  WHEREAS, the public hearing has been held as specified in the Notice of Proposed NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY SECTION1. Thei tentative operating millage of6.741 mills to: fund thel FY24-25 general operating budget for the City of) High Springs is hereby approved for further consideration in accordance SECTION: 2. The tentative operating millage of 6.7400 mills approved herein is greater than the SECTION3. A public hearing will be held to consider the final millage rate and the final budget for general municipal purposes on Monday, September 23, 2024, at 6:30 pm in the City Hall Commission Chambers on the second floor of City Hall, 23718 Highway 27, High Springs,  Property Taxes and in accordance with applicable law;  OF HIGH SPRINGS, FLORIDA:  with applicable law.  rolled-back rate of6.3802 by 5.639%  Florida.  ADOPTED this 12th day of September, 2024.    CITY COMMISSION OF THE CITY OF HIGH SPRINGS, FLORIDA  Katherine Weitz Mayor  ATTEST:  Angela Stone City Clerk    Commission Agenda Item Request Form  MEETING DATE: SEPTEMBER 12, 2024  SUBJECT: DISCUSS, CONSIDER AND ACT ON ORDINANCE 2024-06, AN ORDINANCE ADOPTING THE: 2024/2025 FISCAL YEAR BUDGET OF THE CITY  OF HIGH SPRINGS, FLORIDA AGENDA SECTION: BUDGET DEPARTMENT: CITY MANAGER  PREPARED BY: DIANE WILSON, FINANCE DIRECTOR RECOMMENDED ACTION: APPROVE ORDINANCE 2024-06  Summary  The City Commission discussed the FY25 proposed budget at public workshops on. July 16th, 18th and 25th and gave direction to the City Manager for the FY25 Budget, which is being presented. here today. The FY25 Budget is provided in the attached backup and staff requests approval of Ordinance 2024-06 oni first reading. The second reading oft this  ordinance will be held on September 23, 2024.  ATTACHMENT PROPOSED FY25 BUDGET, ORDINANCE 2024-06  REVIEWED BY CITY MANAGER: Yes    Business Impact Estimate  Proposed ordinance's title/reference: ORDINANCE 2024-06, AN ORDINANCE ADOPTING THE 2024/2025 FISCAL YEAR BUDGET OF THE CITY OF HIGH SPRINGS, FLORIDA;  PROVIDING AN EFFECTIVEDATE.  Thisl Business Impact Estimatei is provided in accordance withs section 166.041(4), Florida Statutes. Ifone or more boxes are checked below, this means the City is oft the view that a business impact estimate is not required by state law' for the proposed ordinance, but the City is, nevertheless, providing this Business Impact Estimate as a courtesy and to avoid any procedural issues that could impact the enactment of the proposed ordinance. This Business Impact Estimate may be revised  following its initial posting.  The proposed ordinance is required for compliance with Federal or State law ori regulation; X The proposed ordinance relates to the adoption of budgets or budget amendments, The proposed ordinance is required to implement a contract or an agreement, including, but not limited to, any Federal, State, local, or private grant or other financial assistance  The proposed ordinance relates to the issuance or refinancing of debt; including revenue sources necessary to fund the budget;  accepted by the municipal government; The proposed ordinance is an emergency ordinance; The ordinance relates toj procurement; or The proposed ordinance is enacted to implement the following:  a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and municipal planning, and land development regulation, including zoning, development b. Sections 190.005 and 190.046, Florida Statutes, regarding community development Section 553.73, Florida Statutes, relating to the Florida Building Code; or d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code.  orders, development agreements and development permits;  districts;  Ina accordance with the provisions of controlling law, even notwithstanding the fact that an exemption noted above may apply, the City hereby publishes the following information:  1See Section 166.041(4)(c), Florida Statutes.  1    1.S Summary of the proposed ordinance (must include a statement of the public purpose, such as AN ORDINANCE ADOPTING THE 2024/2025 FISCAL YEAR BUDGET OF THE CITY OF 2. An estimate of the direct economic impact of the proposed ordinance on private, for-profit (a). An estimate of direct compliance costs that businesses may reasonably incur; (b). Any new charge or fee imposed by the proposed ordinance or for which businesses will be (c) An estimate ofthe City'sI regulatory costs, including estimated revenues from any new charges  serving the public health, safety, morals and welfare):  HIGH SPRINGS, FLORIDA; PROVIDING AN EFFECTIVE DATE.  businesses in the City, ifany: financially responsible; and or fees to cover such costs.  There is no direct compliance costs that businesses may reasonably incur. There is no new charge or fee imposed by the proposed ordinance. There is no anticipated regulatory costs associated with this ordinance.  3. Good faith estimate of the number of businesses likely to be impacted by the proposed  ordinance:  THIS IS A BUDGET ADOPTION ORDINANCE  4.Additional information the governing body deems useful (ifany):  2    ORDINANCE 2024-06  AN ORDINANCE ADOPTING THE 2024/2025 FISCAL YEAR BUDGET OF THE CITY OF HIGH SPRINGS, FLORIDA; PROVIDING AN  EFFECTIVE DATE  WHEREAS, the High Springs City Commission shall, under the authority of Section 166.241(2), Florida Statutes, and Section 5.04 of the Charter of the City of High Springs, adopt WHEREAS, a proposed balanced budget was presented, received, discussed, and amended in WHEREAS, the City Commission has determined the level of taxation for Fiscal Year  an annual budget for the City of High Springs; and  advertised public meetings; and  2024/2025 and the necessary expenditures for Fiscal Year 2024/2025.  NOW, THEREFORE, BE: IT ORDAINED BY' THE CITY COMMISSION OF THE SECTION ONE. The Budget for the City of High Springs, Florida, for the Fiscal Year October 1, 2024, through September 30, 2025, as attached hereto and incorporated herein,  CITY OF HIGH SPRINGS:  is hereby adopted.  SECTION TWO. This ordinance shall take effect on October 1, 2024. PASSED on first reading on the 12th day of September 2024 PASSED on second and final reading the 23rd day of September 2024 Date of] Publication: September 12th, 2024 (legal ad) September 19, 2024 (display ad)  CITY OF HIGH SPRINGS, FLORIDA  Katherine Weitz, Mayor  ATTTEST:  (Municipal Seal)  Angela Stone City Clerk    City of HighSprings  Proposed FY25 Budget  Thursday, September 12, 2024  IGE    FY25 BUDGET ASSUMPTIONS  MILLAGEI RATE: 6.74r mills  RAISES:  Increase %  City Commissioners Sworn Police Officers: AlI Other Employees NEW (FTE) POSITIONS: None  None 5% 3%  Reclass one Police Sergent Position to Lieutenant Increase dependent on rate of pay of promoted Sgt. $  16,037 907.52 52.48 68.32 1,028.32 $272.26 34.52% 32.79% 13.63%  HEALTH INSURANCE:  Monthly Cost to City $ $ $ $  Health Insurance Per EE $ Life, ADD and ST/LT disability Dental & vision Total Health life etc ins. Stipend when decline Health Ins.  RETIREMENT (FRS) RATES: Category: Senior Management High Risk Regular  Percent of Income  WATER RATES: SEWER RATES: SOLID WASTE:  Increase all customer charges by $3.99 per month  No service fee changes  Increase all residential customer charges by $3 per month  CUT CHRISTMAS EXPENSE BUDGET: POLICE RED: SPEED PROGRAM REVENUE INCLUDED: ARPA FUNDING FOR CITY MANAGER CONTINGENCY: REMOVED HRI PROFESSIONAL FROM PROPOSED BUDGET  $ $ $  (20,000) 30,000 150,000    PROPOSED FY25 GENERAL FUND BUDGET  FY24 Amended Budget  FY24Year End Projection  FY25 Proposed Budget 133,623 246,814 85,958 362,183 423,422 34,300 256,416 2,943,992 147,777 220,133 7,739 506,119 791,694 20,596 6,180,766 1,102,866 152,000 1,254,866 7,435,632 7,435,632  Departments City Commission City Clerk City Attorney City Manager Finance Human Resources Utility Billing Police Planning & Codes InfornationTechnology Public Information Office Parks & Recreation Public Works Cemeterv. Streets. Facilities Farmers Market Total Operating Transfers Out of General Fund Fire CRA TIF TotalTransfers Total General Fund Expenses General Fund Revenues Surplus/(Deficit)  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  133,223 $ 239,615 $ 82,799 $ 435,680 $ 339,056 $ 33,800 $ 259,054 $ 2,769,548 $ 185,837 $ 386,944 $ 29,497 $ 534,522 $ 900,146 $ 21,033 $ 6,350,754 $ 1,024,562 $ 124,735 $ 1,149,297 $ 7,500,051 $ 7,500,051 $  125,903 $ 222,228 $ 78,720 $ 430,564 $ 330,694 $ 27,094 $ 243,874 $ 2,712,537 $ 143,198 $ 323,519 $ 21,813 $ 505,008 $ 880,614 $ 20,745 $ 6,066,511 $ 984,427 $ 145,741 $ 1,130,168 $ 7,196,679 $ 7,196,679 $  $  $  Page 3    GENERAL FUND REVENUES  Description Taxes  FY24 Amended Budget FY241 Projection  FY25 Budget  Adlalorempeinguentases Ad Valorem Taxes UtilityTax-Clayl Electric UtilityTax-Duke Energy Other Gas UtilityTax Telecommunications Services Tax Alcoholic Beverage Licenses Motor Fuel Tax Refund Statel Revenue Sharing- Cultural Taxes Sub Totals: Licenses and Permits Special Event Permit Business Licenses Driveway Permits Residential Tree Removal Permit Vacant Property Registration Mobile Homel Licenses Liçenses and Permits Sub Totals: Intergovernmental. State Revenue Sharing Proceeds Tag/ Agency Commissions Intergovernmentat. Sub1 Totals:  $ $ $ $ $ $ $ $ $ $  77,283 $ 3,091,315 $ 97,500 $ 402,073 $ 18,360 $ 187,898 $ 6,000 $ 6,000 $ 350,000 $ 4,236,429 $  92,307 $ 3,149,801 $ 97,573 $ 411,337 $ 23,225 $ 223,253 $ 3,500 $ 6,000 $ 514,318 $ 4,521,314 $  65,000 3,377,030 99,524 419,606 23,225 225,486 4,000 6,000 514,318 4,734,189  $ $ $ $ $ $ $  15,000 $ $ 5,960 $ $ 1,200 $ 2,000 $ 24,160 $  $ 4,674 $ 5,364 $ 375 $ 800 $ 2,175 $ 13,388 $  5,200 6,100 185 800 2,750 15,035  $ $ $  354,790 $ 75,000 $ 429,790 $  324,525 $ 75,000 $ 399,525 $  331,016 75,000 406,016  Page 4    Description Franchise Fees Clay Electric-Franchise Fee Dukel Energy Franchise Fee GRUC Gas-Franchise Fee Franchise Fee Subl Totals Charges For Services Red Speed Revenue Right of Way Permit Application for Variance Filing Fee City Election Notary Services Police Services-S SRO Contract General Income Sports Lien Searchl Fee Police Billable Duty Code Enforcement Fines Sponsorships Charges for Services Sub1 Totals: Fines &F Forfeitures Court Fines & Forfeitures 2nd Dollar Training-Police Fines & ForteturesSubTotals:  FY24 Amended Budget FY24 Projection  FY25 Budget  $ $ $ $  79,405 $ 419,054 $ 3,013 $ 501,472 $  83,176 $ 438,704 $ 2,500 $ 524,380 $  84,840 447,478 2,500 534,818  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  $ 3,000 $ 750 $ 500 $ 1,500 $ 181,231 $ 2,100 $ 7,500 $ 55,000 $ 15,000 $ 500 $ 266,581 $ 13,655 $ 1,225 $ 14,880 $  $ $ $ 222 $ 1,500 $ 170,397 $  30,000  275 1,500 170,397  $ 7,000 $ 40,701 $  7,000 55,000  $ $ 219,820 $ 14,808 $ 1,300 $ 16,108 $  264,172 15,000 1,500 16,500  Rentals Rentals-Post Office Rentals-Civic Center Rentals-Fammetsmaret  $ $ $  6,000 $ 11,250 $ $  6,000 $ 10,995 $ 8,000 $  6,000 12,000 8,000  Page 5    Description Miscellaneous Rents Rental Revenue! Sub Totals: SportsFees Soccer Fees Sports Sponsor Fee Volleyball Fees Sports Fees Sub1 Totals: interest Earned AdValorem Taxl Interest Interest Earned-Bank Accounts Interest Earned Sub Totals: Miscellaneous Revenues farmersMarket-SNAPrembursement Sale of Fixed Assets Sale of Foreclosed Property Sale of Fixed Assets -Police Sale of Scrap Misc Revenue-Police Police Dept Donations Other Misc Rev Insurance Recovery EMARempusement-cala Miscellaneous Revenues Sub1 Totals: Development Fees Zoning Fees  FY24 Amended Budget FY24 Projection  FY25 Budget  $ $  8,000 $ 25,250 $  1,423 $ 26,418 $  1,500 27,500  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  12,305 $ 6,825 $ 9,840 $ 28,970 $ 4,000 $ 29,000 $ 33,000 $ 6,000 $ 39,000 $ 50,000 $  13,851 $ 5,216 $ 7,674 $ 26,741 $ 4,000 $ 36,103 $ 40,103 $ 6,063 $ 15,660 $ $ 10,845 $ $ $ 266 $ 3,052 $ $ 30,944 $ 66,830 $ 32,815 $ 32,815 $  14,128 5,320 7,827 27,276 4,000 29,100 33,100 6,000  $ 5,000 $ 10,000 $ 2,500 $ 11,500 $ $ $ 124,000 $ 65,000 $ 65,000 $ Page 6  2,000  250 6,300  14,550 40,000 40,000  Development Fees Sub1 Totals:    Description TransfersIn  FY24 Amended Budget FY24Projection  FY25 Budget  Interfund Transfer-Sewer Fund Interfund" Transfer-Water Fund Interfund" Transter-Cemetery Interfund" Transter-SolidWaste Interfund' Transfer- BuildingF Fund Interfund1 Transter-Transporation Interfund Transfer-C CRA Transfers In Sub Totals: Appropriated Funds Use ofF Fund Balance Use ofFund Balancei for Fire Appropriated Funds Sub Totals: General Fund Revenue Totals:  $ $ $ $ $ $ $ $  310,394 $ 382,849 $ 46,954 $ 238,826 $ 33,330 $ 269,658 $ 27,625 $ 1,309,636 $  310,394 $ 382,849 $ 46,954 $ 238,826 $ 33,330 $ 269,258 $ 27,625 $ 1,309,236 $  310,394 382,849 60,320 238,826 33,330 269,258 27,500 1,322,477  $ $ $ $  134,978 $ 305,905 $ 440,883 $ 7,500,051 $  $ $ $  7,196,678 $  7,435,632  Page 7    CITYCOMMISSION.  Proposed FY25 Budget  Description Personnel Regular Salaries FICA/MED Workers' Comp Personnel Sub Totals: Operatingl Expenses Travel &Training Insurance-Publico Officials PromotionalActivity Mayor's' Youth Council Office Supplies Operating Supplies Dues &I Memberships Operating Expenses Sub Totals: City Commission Expensel Totals  FY24 Amended Budget FY241 Projection  $ $ $ $  56,856 $ 4,349 $ $ 61,205 $  53,045 $ 4,058 $  55,620 4,255  57,103 $  59,875  $ $ $ $ $ $ $ $ $  2,000 $ 63,918 $  750 $ 63,381 $  3,000 64,648  $ 2,000 $ 100 $ 2,500 $ 1,500 $ 72,018 $ 133,223 $  $ 2,000 $ $ 1,250 $ 1,419 $ 68,800 $ 125,903 $  2,000 100 2,500 1,500 73,748 133,623  Page 8    CITY CLERK  FY24 Amended Budget  Actuals Through 08/28/2024  Proposed FY25 Budget  Description Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life & Healthl Insurançe Workers Comp Unemployment Personnel Sub Totals: Operating Expenses Training &Travel Professional Services Contract Services-M Municode CopierLease Repair & Maintenance LegalA Ads City Election expense Office Supplies Operating Supplies Dues & Membership Expense Sub1 Totals: City Clerk Expensel Totals  FY241 Projection  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  126,239 $ 2,500 $ $ 9,625 $ 43,950 $ 23,536 $ 240 $ 125 $ 206,215 $  113,236 $ 675 $ 500 $ 8,794 $ 39,001 $ 15,508 $ 142 $ $ 177,856 $  122,672 $ 1,000 $ 500 $ 9,499 $ 42,864 $ 16,918 $ 150 $ 125 $ 193,728 $  132,793 2,500 1,500 10,465 45,136 17,686 150 125 210,356  3,000 $ 500 $ 6,000 $ 1,200 $ 500 $ 7,000 $ 11,000 $ 1,500 $ 2,000 $ 700 $ 33,400 $ 239,615 $  706 $ $ 4,270 $ 1,187 $ 60 - $ 2,916 $ 11,683 $ 135 $ 2,227 $ 380 $ 23,564 $ 201,420 $  1,800 $ 200 $ 4,800 $ 1,300 $ 500 $ 4,500 $ 12,000 $ 200 $ 2,800 $ 400 $ 28,500 $ 222,228 $  3,000 500 6,000 1,300 500 8,000 12,000 1,500 2,958 700 36,458 246,814  Page 9    HUMAN RESOURCES  Proposed FY25 Budget  Description Operating! Expenses Travel& &Training Mandated' Training Professional Services Payroll Software CopierLease Repair & Maintenance Legal Ads Employee Engagement Employee Appreciation Office Supplies OperatingSupplies Dues &N Membership Human Resources ExpenseTotals  FY24 Amended Budget FY24 Projection  $ $ $ $ $ $ $ $ $ $ $ $ $  2,500 $ $ 7,500 $ 13,000 $ 100 $ 100 $ 2,500 $ 2,500 $ 1,500 $ 500 $ 3,000 $ 600 $ 33,800 $  4,944 $ $ 5,500 $ 13,000 $ 100 $ 100 $ 1,900 $ $ 500 $ 200 $ 450 $ 400 $ 27,094 $  2,500 1,000 7,500 12,500 100 100 2,500 2,500 1,500 500 3,000 600 34,300  Page 10    CITY ATTORNEY  Proposed FY25Budget  Description Operating Expenses Professional Services Non-Routine City Atty Svcs Expense Sub Totals: City Attorney Expense Totals  FY24 Amended Budget FY24 Projection  $ $ $ $  71,799 $ 11,000 $ 82,799 $ 82,799 $  78,220 $ 500 $ 78,720 $ 78,720 $  80,958 5,000 85,958 85,958  Page 11    CITYMANAGER  Proposed FY25 Budget  Description Personnel Regular Salaries Overtime FICA/MED Retirement LifeaHeathinsurance Workers' Comp Unemployment Personnel Sub1 Totals: Operating Expenses Car Allowance Training &Travel Prof Svcs -Lobbyist CopierLease Repairs & Maintenance Christmas event Office! Supplies Operating Supplies Dues & Membership Operating! Expense SubTotals: Cityl Manager ExpenseTotals  FY24 Amended Budget FY241 Projection  $ $ $ $ $ $ $ $  244,931 $ 4,000 $ 18,130 $ 62,963 $ 36,481 $ 1,500 $ 250 $ 368,255 $  236,598 $ 2,500 $ 18,291 $ 70,731 $ 32,699 $ 1,200 $ 250 $ 362,269 $  207,057 2,500 16,031 52,152 30,094 1,100 250 309,183  $ $ $ $ $ $ $ $ $ $ $  3,900 $ 2,000 $ 33,600 $ $ 1,225 $ 200 $ 20,500 $ 1,000 $ 2,000 $ 3,000 $ 67,425 $ 435,680 $  3,575 $ 6,000 $ 33,600 $ 1,450 $ 60 $ 19,310 $ 1,000 $ 2,300 $ 1,000 $ 68,295 $ 430,564 $  3,900 7,500 33,600 1,450 300  750 2,500 3,000 53,000 362,183  Page 12    FINANCE  Proposed FY25 Budget  Description Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life & Health! Insurance Workers Comp Unemployment Personnel Sub Totals: OperatingExpenses Training &T Travel Professional Services CopierLease Financial Software Repairs &I Maintenance Office Supplies OperatingSupplies Dues &N Membership Operating Subl Totals: Financel ExpenseTotals  FY24 Amended Budget FY24Projection  $ $ $ $ $ $ $ $ $  213,023 $ 2,500 $ $ 16,153 $ 49,811 $ 35,304 $ 325 $ 150 $ 317,266 $  185,177 $ 800 $ $ 14,227 $ 44,741 $ 33,853 $ 250 $ 150 $ 279,198 $  216,289 500 500 16,623 50,394 37,020 250 150 321,725  $ $ $ $ $ $ $ $ $ $  $ 18,000 $ 990 $ $ $ 300 $ 2,500 $ 500 $ 22,290 $ 339,556 $  $ 46,652 $ 1,234 $ $ 8$ 355 $ 3,247 $ $ 51,496 $ 330,694 $  81,547 1,150 14,575  400 4,000 25 101,697 423,422  Page 13    BILLING &TAG OFFICE  Proposed FY25Budget  Description Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life & Health Insurance Workers Comp Unemployment Personnel Sub Totals: Operating! Expenses Training &Travel Professional Services CopierLease Repair &I Maintenance Office Supplies Operating Supplies Dues & Membership Operating Expenses Sub Totals: Billing &1 Tag Officel ExpenseTotals  FY24 Amended Budget FY24 Projection  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  135,998 $ 5,000 $ $ 11,855 $ 21,029 $ 47,072 $ 800 $ 200 $ 221,954 $  135,910 $ 6,000 $ $ 10,856 $ 19,257 $ 36,691 $ 500 $ 200 $ 209,414 $  149,754 2,000  11,609 20,684 37,020 500 200 221,766  200 $ 2,500 $ 1,100 $ $ 300 $ 33,000 $  $ $ 1,200 $ 60 $ 200 $ 33,000 $  100  1,300  250 33,000  $ 37,100 $ 259,054 $  $ 34,460 $ 243,874 $  34,650 256,416  Page 14    POLICE  Description Personnel Regular Salaries Overtime Billable Overtime Worked PD Longevity FICA/MED Retirement Life &H Health! Insurance Workers Comp Unemployment Boota and clothing allowance Personnel Sub Totals: Operating Expenses Training &1 Travel Professional Services  FY24 Amended Budget FY24Projection  Proposed  $ $ $ $ $ $ $ $ $ $ $  1,251,942 $ 50,000 $ 50,000 $ $ 102,444 $ 424,903 $ 264,959 $ 35,000 $ 950 $ $  1,135,418 $ 55,000 $ 45,000 $ 1,000 $ 94,586 $ 403,938 $ 237,767 $ 32,500 $ 950 $ 4,025 $ 2,010,183 $  1,220,533 55,000 55,000 3,000 102,015 437,265 238,157 32,825 950 4,025 2,148,770  2,180,198 $  $ $ $ $ $ $ $ $ $ $ $ $ $  8,000 $ $ 150,000 $ $ 15,000 $ 10,000 $ 1,500 $ 115,158 $  5,500 $ $ 190,761 $ $ 9,900 $ 3,051 $ 1,200 $ 105,241 $ 1,667 $ 48,000 $ 348 $ 2,000 $ 750 $ 19,000 $  8,500 192,000 3,840 15,000 3,143 1,200 106,294  Alachua County Dispatch Contract Svcs $  Wireless Communication Utilities CopierLease Property &Liabili/lnsurance Repair & Maintenance Repair & Maintenance Vehicles Repair & Maintenance Equipment K-90perating Office! Supplies Operating Supplies  $ 25,000 $ $ 4,000 $ 5,000 $ 19,000 $ Page 15  37,500  3,000 1,200 19,000    Description Fuel&Oil Employee Uniforms Dues & Membership HSPDI Email & Visiol Licenses HSPD Software Maintenance HSPD Software Licenses PoliceTraining Education Reimbursement Operating Expense Sub Totals: Capital Outlay Machinery& Equipment- Radios Capital Outlay Sub1 Totals: Debt Service Vehicle Leases-P Principal Vehicle Leases-I Interest Devbt Service Sub Totals: Policel Expense Totals  FY24 Amended Budget FY24Projection  Proposed  $ $ $  77,178 $ 20,000 $ 1,000 $  73,138 $ 18,000 $ 1,000 $ $ $ $ 2,385 $ 1,200 $ 483,141 $  75,332 20,000 1,000 8,532 18,672 17,987 12,000 3,000 547,199  $ $ $ $ $ $ $ $ $  12,000 $ 3,000 $ 465,836 $ 25,632 $ 25,632 $ 87,882 $ 10,000 $ 97,882 $ 2,769,548 $  6,408 $ 6,408 $ 176,805 $ 36,000 $ 212,805 $ 2,712,537 $  223,022 25,000 248,022 2,943,992  Page 16    T-INFORMATIONTIONTECHNOLOGY  Proposed FY25B Budget  Description Operating Expenses  FY24 Amended Budget FY24Projection  Professional Services -IT Consulting  $ $ $ $ $ $ $ $ $ $ $ $  165,500 $ 61,412 $ 31,836 $ 9,903 $ 4,515 $ $ 49,655 $ 35,807 $ 13,000 $  104,000 $ 67,655 $ 15,539 $ 17,000 $ 5,318 $ 875 $ 51,353 $ 35,050 $ 13,000 $  108,000  Wireless  Communication: Services Email Expense OtherLicenses Cyber Liability Insurance Maintenance. Agreement Computers Annual Softwarel Maintenance Server Migration Webl Page Expenses Operating Supplies Operating Expense Subl Totals: Capital Outlay Computers & Printers Capital Outlay Subtotals:  16,000 1,000 15,434 875 40,824 17,000  $ 8,500 $ 318,290 $  9,455 $ 381,083 $  8,500 207,633  $ $  5,861 $ 5,861 $ 386,944 $  5,229 $ 5,229 $ 323,519 $  12,500 12,500 220,133  informationlechnology Expensel Totals $  Wireless Cell Phone charges are charged tot the user departments as applicable beginning in FY25 Email Expenses for Police and Fire are charged to the respective departments beginningi in FY25 Allo department-speciic softwarei is chargedt tot the given departments beginningi inl FY25 Springbrook! Financial Software is charged tot thel Financel Department beginning in! FY25  Page 17    PLANNING &CODES  Proposed FY25 Budget  Description Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life &Healthl Insurance Workers Comp Unemployment Personnel: Sub Totals: Operating! Expenses Training &1 Travel-F Planning Travel &1 Training- Codes Professional Svcs-F Planning Operating Expenses- - Codes Contractual Services Planning Contractual Services Codes Postage & Certif Mail-Codes CopierLease Planning & Codes Legal Ads Planning & Codes Ofc Supplies Planning & Codes Operating Supplies Planning Fuel Expense-Codes Dues & Membership Operating! Expense Sub Totals: Planning & Codes Expense Totals  FY24 Amended Budget FY24Projection  $ $ $ $ $ $ $ $ $  86,949 $ 1,000 $ $ 8,258 $ 14,649 $ 18,536 $ 150 $ 50 - $ 129,592 $  79,679 $ 676 $  50,753 250 0 3,902 6,952 12,340 500 50 74,747  6,147 $ 10,904 $ 16,864 $ 800 $ 50 $ 115,120 $  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  1,000 $ 45 $ 10,000 $ 2,600 $ 15,000 $ 19,200 $ $ 300 $ 4,000 $ 400 $ 500 $ 2,200 $ 1,000 $ 56,245 $ 185,837 $ Page 18  $ $ 10,000 $ 2,600 $ 14,000 $ $ $ $ $ 100 $ 100 $ 528 $ 750 $ 28,078 $ 143,198 $  1,000  10,000  14,000 44,230  3,000 200 200  400 73,030 147,777    PIO-PUBLIC INFORMATION OFFICE FY24 Amended  Description Operating Expenses Training &1 Travel Professional Services Wireless  FY24 Projection  Proposed  $ $ $ $ $ $ $ $ $ $ $  500 $ 1,250 $ 960 $ $ $ 500 $ 3,200 $ 100 $ 1,000 $ 2,000 $ 100 $ $  144 $ 685 $ $  500 960 1,000  Communication: Services Vehicle Insurance Repair & Maintenance' Vehicle Marketing & Promotion Office Supplies Operating Supplies Fuel Employee Uniforms  918 $ 100 156 $ 55 $ 75 $ $ 93 $ 3,759 $ $ 150 $ $ 6,135 $  100 500 100 3,759 670 150  Software Website Hosting- - Civic Plus StoryBlocks, Canva, GoDaddy Dues & Membership -Flaf PIO Association  $ $ $  4,200 $ $ 13,810 $  Radio-PIO  Operating Expense Sub Totals: Capital Outlay Vehicle Lease Capital Outlay Sub Totals: Public Information Office Expense Totals  7,739  $ $ $  15,687 $ 15,687 $ 29,497 $  15,678 $ 15,678 $ 21,813 $  7,739  Page 19    CEMETERY  Proposed FY25Budget  Account Number E02  Description Personnel  FY24Amended Budget FY24Projection  0128.01.39000.1200 Regular Salaries 012801-39.00014.00 Overtime 01-28.01.9900021-00 001.2801.939.000.200 Retirement 0012801-39.00023-00 Life & Health Insurance 0012801-3900024.00 Workers Comp 00128.01-539-00025.00  $ $ $ $ $ $ $  34,027 $ 200 $ 2,752 $ 4,524 $ 11,768 $ 3,000 $ 50 $ 56,321 $ 1,200 $ 2,600 $ 1,350 $ 500 $ 2,350 $ 500 $ 1,400 $ 860 $ 10,760 $ 67,081 $  23,247 $ $ 1,778 $ 3,155 $ 10,736 $ 1,752 $ 50 $ 40,718 $ 600 $ 750 $ 775 $ $ 500 $ 13$ $ 825 $ 540 $ 4,003 $ 44,721 $  34,278 2,546 4,536 12,340 1,400 20 55,120 600 1,000 400 200 1,500 100 800 600 5,200 60,320  FICA/MED  Unemptoyment Personnel: Subl Totals: Operating Expenditures  E03  0012801.99-0004300 Utilties 0128.01-390004600 Repair & Maintenance 012801-539X000-46-60 Repaire & Maintenance Vehicle 00128.01-39000466 Repair &N Maintenance Equipment 00128.01439-0004665 Treel Maintenance 001-2801.9,9005200 Operating Supplies 0125.01-990005236 Fuel 01.2801-939.0005238 Employee Uniforms  $ $ $ $ $ $ $ $ $ $  Operating Expense Sub Totals: Cemetery Expense Sub Totals:  Page 20    ROADSASIREEIS  Proposed FY25Budget  Account Number E02  Description Personnel Overtime FICA/MED Retirement Life &Health! Insurance Workers Comp Unemployment Personnel: Subl Totals: Operating Expenditures  FY24 Amended Budget FY24Projection  013001-91002200 Regular Salaries 019001-41-001400 013001-941-0004500 Longevity 013001-541-00021-00 013001-541-000200 013001-941002300 019001-54-0002400 013001-94102500  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  286,786 $ 5,000 $ $ 21,565 $ 39,260 $ 76,493 $ 16,000 $ 250 $ 445,354 $ 400 $ $ 79,000 $ 15,000 $ 43,200 $ 7,000 $ 10,000 $ 6,000 $ 20,000 $ 10,000 $ 500 $ 10,000 $ 5,000 $ 31,643 $ 2,403 $ 240,146 $ 18,000 $  271,135 $ 5,627 $ $ 21,172 $ 37,557 $ 81,723 $ 19,347 $ $ 436,561 $ 200 $ $ 71,558 $ 1,336 $ 50,409 $ 21,000 $ 4,000 $ 9,000 $ 5,000 $ 14,000 $ $ 13,500 $ 1,300 $ 27,600 $ 2,300 $ 221,204 $  223,300 3,000 500 17,350 30,913 74,039 23,000 250 372,352  E03  01.30.01541.0003000 Training&T Travel 0019001-41-0004125 Wireless 013001-41-0004300 01300154-0004484  960 70,000 2,500 50,409 9,000 2,500 6,500 5,200 15,000 200 10,000 2,500 26,000 2,200 202,969  Utilities Rental Equipment  0013001-941-00045.00 Property & Liability Insurance 001-3001-41-004600 Repair &I Maintenance  0013001-41-00-617 Repair & Maintenance- Sidewalks & Roads $ 019001-941-0004660 Repair & MaintenanceVehicles 013001-941-000466 Repair & Maintenance! Equipment 01.3001-541000-4665 Repair &I Maintenance- Trees 0013001941-005200 OperatingSupplies 01.9001-41.005214 Tools 0013001-41-005236 Fuel&Oil 001.3001-941-0005238 Employee Uniforms  $ $ $ $ $ $ $ $ $ $ Page 21  001-001-41-0005100  Office Supplies  Operating Expense! Sub Totals: CapitalOutlay MachineryaEqupment  E04  01001-4164100    Capital Outlay Subl Totals: Roads &S Streets Expense! Subl Totals:  $ $  18,000 $ 703,500 $  $ 657,764 $  575,321  Page 22    FACILITIES  Proposed FY25Budget  Account Number E02  Description Personnel Overtime  FY24Amended! Budget FY24Projection  001.33.01.519.000-12.00 Regular Salaries 001-33.01-19000-14.00 013301-9190001500 Longevity 01-33.01-19.00021-00 FICA/MED 001-3301-519.000.2200 001.33.01-519.00024-00  $ $ $ $ $ $ $ $ $  43,116 $ 500 $ $ 3,241 $ 5,919 $ 17,710 $ 750 $ 125 $ 71,361 $ 1,000 $ $ 29,500 $ 11,200 $ 5,000 $ 1,279 $ 550 $ 8,400 $ $ 600 $ 675 $ 58,204 $ 129,565 $ 900,146 $  48,894 $ 350 $ 3,767 $ 6,682 $ 16,042 $ 635 $ 125 $ 76,495 $ 3,220 $ 400 $ 23,114 $ 44,342 $ 20,178 $ 300 $ 400 $ 8,000 $ $ 1,000 $ 680 $ 101,634 $ 178,129 $ 880,614 $  41,031 500 3,177 5,661 15,425 600 125 66,519 2,700 480 24,000 45,229 5,000 300 400 7,000 3,000 750 675 89,534 156,053 791,694  Retirement Workers Comp Personnel: Subl Totals: Operating Expenditures  001.3.01-190002300 Life & Healthl Insurance 001.33.01-19.0002500 Unemployment  E03  01-33.01-19000.3400 ContractServices-E Elevator Maintenance $  00135019190004125 Wireless 001-33.01-190004300  $ $ $ $ $ $ $ $ $ $ $ $ $  Utilities  001-301-190004500 Property &Liabilityl Insurance 01.33.01519.000-4656 Repair &Maintenance Facilities 01-93-01-190004560 Repair &Maintenance Vehicles 01-3301-9190005100 Office Supplies 01.33.01-19.0005200  Operatings Supplies  01-3301-19000466 Repair &I Maintenancel Equipment 001901190005236 Fuel 001-301-190005238 Employee Uniforms  Operating! Expense Sub7 Totals: Facilities Expense Subl Totals:  (Cemetery,Streets, Facilities) Public Works1 Totals  Page 23    PARKS AND RECREATION  Proposed FY25 D Budget  Description Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life &Health Insurance WorkersComp Unemployment Personnel: Sub Totals: Operating Expenditures Training &Travel Contract: Services Wireless Utilities Rental Equipment Property &L Liabilitylnsurance Repair & Maintenance Parks & Facilities Repair &I Maintenance Vehicles Repair &I Maintenance Equipment Tree Maintenance Operating Supplies Parks Operating Supplies Recreation Soccer Expenses Volleyball Expenses  FY24 Amended Budget FY24 Projection  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  193,556 $ 3,500 $ $ 14,833 $ 26,345 $ 44,612 $ 6,000 $ 125 $ 288,971 $ 3,150 $ 8,500 $ $ 53,000 $ 630 $ 51,450 $ $ $ 2,000 $ 2,000 $ 20,000 $ 40,000 $ $ $  156,524 $ 773 $ $ 12,033 $ 21,345 $ 49,501 $ 4,200 $ 125 $ 244,501 $  161,202 1,000  12,408 22,108 49,359 4,200 125 250,403  $ 5,150 $ $ 57,465 $  500 5,250 480 60,965  $ 81,271 $ 45,000 $ 5,600 $ 2,500 $ 350 $ 8,000 $ 16,555 $ 21,000 $ 5,200 $  81,271 37,500 2,000 2,000 2,000 5,000 15,000 22,000 6,000  Page 24    Proposed FY25 Budget  Description Softball Expenses Baseball Expenses Sports Uniforms Fuel Employeel Uniforms Dues & Membership MachinenyaEquipment  FY24 Amended Budget FY24 Projection  $ $ $ $ $ $ $  $ $ 30,000 $ 15,000 $ 2,625 $ 6,300 $ $ $ 234,655 $ 10,896 $ 10,896 $ 534,522 $  500 $ 900 $ $ 8,000 $ 400 $ $ 700 $ 100 $ 258,691 $ 1,816 $ 1,816 $ 505,008 $  500 1,000  7,000 350 6,300 500 100 255,716  Aid to! Private Onantatons-sponsesnp $ Operating Expense SubTotals: Debt Service Vehicle Lease Debt Service Sub Totals: Parks & Recreation Expense Totals  $ $ $ $  506,119  Page 25    FARMERS MARKET  Proposed FY25B Budget  Description Personnel Regular Salaries FICA/MED Retirement Personnel Sub Totals: Operating! Expenditures Utilities Operating Supplies SNAPtokenredemption Operating Expense SubTotals: Farmers Market Expense Totals  FY24 Amended Budget FY241 Projection  $ $ $ $  10,112 $ 766 $ 1,255 $ 12,133 $  10,012 $ 766 $ 1,255 $ 12,033 $  10,503 803 1,390 12,696  $ $ $ $ $  800 $ 2,000 $ 6,100 $ 8,900 $ 21,033 $  765 $ 1,884 $ 6,063 $ 8,713 $ 20,745 $  800 1,000 6,100 7,900 20,596  Page 26    Transfers From General Fund to Other Funds  FY24 Amended Budget  Proposed FY25 Budget  Description Transfers Transfert to CRATIF Transfer to Fire Control Fund Total Transfers from GeneralFund  FY241 Projection  $ $ $  124,735 $ 1,024,562 $ 1,149,297 $  145,741 $ 984,427 $ 1,130,168 $  152,000 1,102,866 1,254,866  Page 27    FIRE DEPARTMENT  Proposed FY25 Budget  Description Intergovernmental Alachua CountyAgreement RO3 Subl Totats: Firel Fees Firel InspectionFees Fire Assessment Fire Plan Review R10SubTotals: Interest Earned Interest R13SubTotals: Misc Revenue Sale ofF Fixed Assets Fire! Insurance Recovery Misc Fire Revenue Supplemental Fire Gear Donations Fire Billable Services Mutual/ Aid! Reimbursement lan Mutual Aid Reimbursement: Idalia R14SubTotals: Transfers In  FY24 Amended Budget FY24 Projection  $ $  400,000 $ 400,000 $  392,000 $ 392,000 $  360,000 360,000  $ $ $ $ $ $  2,500 $ 705,000 $ 10,000 $ 717,500 $ 2,000 $ 2,000 $  1,190 $ 755,031 $ 8,000 $ 764,221 $ 1,600 $ 1,600 $  3,000 785,232 10,000 798,232 1,800 1,800  $ $ $ $ $ $ $ $  3,500 $ $ $ $ $ 85,000 $ $ 88,500 $  37,750 $ 3,118 $ 9,718 $ 1,246 $ 780 $ 74,814 $ 45,549 $ 172,975 $  5,570  3,500  9,070  Transfer Int from General Fund Transfer inl From ARPA R16 Sub Totals: Appropriated Funds  $ $ $  901,418 $ 100,000 $ 1,001,418 $  984,427 $  1,102,866  $  984,427 $  1,102,866  Page 28    Proposed FY25 Budget  Description  FY24 Amended Budget FY24Projection  Additional Transfer from General Fund  $ $ $ $ $ $ $ $ $ $ $ $ $  305,905 $ 305,905 $ 2,515,323 $  R17SubTotals: Revenue Sub Totals: Personnel Fire Volunteer Stipend Regular Salaries Overtime Longevity FICA/MED Retirement Life &H Health! Insurance Workers Comp Unemployment Personnel Sub Totals: Operating Expenditures Training &T Travel  $  2,315,223 $  2,271,968  1,000 $ 1,151,487 $ 171,988 $ 1,500 $ 96,002 $ 416,963 $ 179,124 $ 41,000 $ 500 $ 2,059,564 $  $  1,000 1,040,646 125,000 2,000 89,325 382,871 213,477 40,849 500 1,895,667  1,050,314 $ 140,000 $ 2,000 $ 91,212 $ 389,529 $ 202,523 $ 40,849 $ 500 $ 1,916,927 $  $ $ $ $ $ $ $ $ $ $ $  10,000 $  4,508 $ $ 8,000 $ 4,000 $ $ $ 9,900 $ 13,008 $ 20,280 $ 8,928 $ 12,000 $  5,000 800 12,000 10,000 240 2,790 18,697 13,398 22,308 4,000 15,000  ADDI EMT and Paramedic Renewals Medical Director- Prof Svcs Fire Assessment Study Prof Svc  $ 13,500 $ 10,000 $  Wireless Email! Licenses Communication: Services TRS  $ $ 12,500 $ 18,000 $ 23,406 $ 12,500 $ 15,000 $ Page 29  Utilities  Property &Liabilitylnsurance Repair &! Maintenance Repair & Maintenance Vehicle    Proposed FY25 Budget  Description  FY24 Amended Budget FY24Projection  Repair & Maintenance Equipment ALS Statel License Office Supplies Operating Supplies Fuel&Oil Narcotics/Meds Employee Uniforms Software Maintenance. Agreement Subscription &Dues Paramedic School Operating Expense Sub Totals: Capital Outlay  $ $ $ $ $ $ $ $ $ $ $  15,000 $ 1,500 $ 1,500 $ 18,000 $ 35,000 $ 500 $ 8,000 $ 22,000 $ 7,500 $ $ 223,906 $  5,044 $ 1,450 $ 500 $ 9,000 $ 21,505 $ $ 8,000 $ 20,475 $ 3,244 $ $ 149,843 $  35,575  500 9,500 22,150 500 8,000 26,392 3,800 3,000 213,650  Machinery & Equip- Bunker Gear Capital Outlay Subl Totals: Debt Service Fire SUV Leases  $ $  40,000 $ 40,000 $  62,160 $ 62,160 $  5,000 5,000  $ $ $ $ $ $  34,292 $ 157,561 $ 191,853 $ 2,515,323 $ 2,515,323 $  28,643 $ 157,651 $ 186,294 $ 2,315,223 $ 2,315,223 $  HeavyRescue &Pumper LeaseToOwn Debt Service Sub Totals: Fire Expense' Totals Firel Revenue Totals Fire! Surplus//Deficit),  157,651 157,651 2,271,968 2,271,968  $  $  Page 30    ARPA  Proposed FY25B Budget  Description ARPAI Funding Appropr of Prior' Year Funds R17 Sub Totals: Revenue Sub" Totals: Operating Expenditures Opioid Task Force E03 Sub1 Totals: Transfers  FY24 Amended Budget FY24Projection  $ $ $  1,360,000 $ 1,360,000 $ 1,360,000 $  1,360,000 $ 1,360,000 $ 1,360,000 $  1,049,846 1,049,846 1,049,846  $ $  10,000 $ $  $ $  Txfr to Firei to Balance Budget E06 Sub Totals: Capital Outlay Lift Station Generators E04SubTotals: Capital Outlay Replace City Halll Lobby Glass E06 Sub Totals: Vehicle Purchases Fire PIO PublicWorks Vehicle Purchase Sub Total: City Manager Contingency Fund Revenue Sub1 Totals: Fund Expense Sub Totals: Fund 104 Sub Totals:  $ $  100,000 $ 100,000 $  $ $  $ $  160,350 $ 160,350 $  130,000 $ 130,000 $  $ $ $ $ $ $ $ $ $ $  $ $ $ $ $ $ $  30,154 $ 30,154 $ 55,000 $ 55,000 $ 40,000 $ 150,000 $  $  150,000 1,049,846 150,000 899,846  1,360,000 $ 260,350 $ 1,099,650 $ Page 31  1,360,000 $ 310,154 $ 1,049,846 $    TRANSPORTATION  Proposed FY25 Budget  Description Sources:  FY24 Amended Budget FY24 Projection  Local Option Gas Tax-LOGT FDOT Sign Maintenance FDOT Signal Maintenance Approp of Prior' Year Funds SourcesTotal: Uses:  $ $ $ $ $  320,000 $ 10,556 $ 21,474 $ 166,228 $ 518,258 $  415,219 $ 11,116 $ 25,250 $ 166,228 $ 617,813 $  423,523 11,172 25,376 87,063 547,134  Repair & Maint Traffic Signs Repair & Maint Traffic Lights Sign Shop Machinery & Equipment Road Projects TBD NW176th Southside Court NW: 189th Ave NW: 238th StUS271 NW2 288th NW24057190-199th ParkingLots Downtown CRAW/E Parkingl LotCityh Hall ProjectTotals Transfer to General Fund Expense Totals: Revenue Totals Expense Totals NetSurplus/Deficil)  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  10,500 $ 20,000 $ 10,000 $ 2,500 $  11,116 $ 25,250 $ $ $ $ 40,000 $ 42,000 $ 70,000 $ 50,000 $  11,172 25,376  241,328  33,000 $ 35,000 $ 66,000 $ 46,000 $ 20,000 $ 6,000 $ 249,000 $ 269,258 $ 518,258 $ 518,258 $ 518,258 $ $  $ 23,126 $ 261,492 $ 269,258 $ 530,750 $ 617,813 $ 530,750 $ 87,063 $  277,876 269,258 547,134 547,134 547,134  Page 32    WSPP- WILD SPACES PUBLIC PLACES  Proposed FY25 Budget  Description Taxes  FY24 Amended Budget FY24 Projection  Wild Spaces 1/2 Cent Surtax Tax Revenue SubTotals: Sale of Fixed Assets Sale of Fixed Assets! Subl Totals: Appropriated Funds Appropriation of Prior) Year Funds  $ $ $ $ $  480,000 $ 480,000 $  410,764 $ 410,764 $ 8,926 $ 8,926 $ 366,000 $ 366,000 $ 785,690 $  415,000 415,000  $ $  432,693 $ 432,693 $ 912,693 $  205,831 205,831 620,831  Appropriation of Prior' Year Funds Sub Totals: $  Revenue Sub Totals: Operating Expenses Contractual Services Canoe Outpost Repairs Flood Insurance Canoe Outpost Operating Supplies Canoe Outpost Improvements Operating Expense SubTotals: CapitalOutlay Building Improvements Improvement Other than Buildings Parks Master Plan Center Capital Projects TBD Capital Outlay Subtotals Debt Service  $  $ $ $ $ $ $  100,000 $  $ 11,528 $ 3,888 $ $ 11,840 $ 27,256 $  $ 6,221 $ 1,000 $ 50,000 $ 157,221 $  10,000 4,000  8,000 22,000  $ $ $ $  15,000 $ 5,629 $ 75,000 $ 398,745 $  9,250 $ 17,528 $ 30,127 $ 398,745 $  5,000 1,500  Catherine' Taylor Park/Douglass Community  20,000 475,378 501,878  $ 455,650 $  $  494,374 $  Page 33    Proposed FY25 Budget  Description  FY24 Amended Budget FY24P Projection  Canoe Outpost Debt Payment Debt Service! Subl Totals:  $ $ $ $ $  96,953 $ 96,953 $ 748,548 $ 912,693 $ 164,145 $  96,953 $ 96,953 $ 579,859 $ 785,690 $ 205,831 $  96,953 96,953 620,831 620,831  Wild Spaces Public Places Expense Totals Wild! Spaces Public Places Revenue Totals Wild Spaces Public Places Surplus/(Deficit)  Page 34    BUILDING FUND  Description Building Fund Building Permits Building Permit Surcharge Reinspectioni Fee ReinstatementFee Appropriation of Prior YearF Funds Revenue Sub" Totals: Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life &Health Insurance Workers Comp Unemployment PersonnelTotals: Operating Expenses Training &1 Travel Contract Services Professional Services Wireless Utilities CopierLease Building! Lease  FY24 Projection Proposed FY25 Budget  $ $ $ $  385,000 $ 8,500 $ 13,000 $ 6,250 $ $ 412,750 $  305,906 $ 18,500 $ 4,500 $ 1,250 $ 34,487 $ 364,643 $  300,000 17,000 3,250 1,500 79,684 401,434  $  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  169,811 $ 1,500 $ $ 13,105 $ 23,388 $ 35,304 $ 1,000 $ 125 $ 244,233 $ 3,000 $ 76,833 $  169,042 $  175,592 500  $ $ 12,932 $ 22,964 $ 37,549 $ 807 $ 125 $ 243,419 $ 1,250 $ 41,308 $ 808 $ $ 800 $ 3,798 $ 12,000 $  13,471 24,001 37,020 850 125 251,559 1,750 75,000 800 1,020 800 4,000 12,000  $ $ 1,750 $ 5,000 $ 12,000 $ Page 35    Description  FY24Projection Proposed! FY25 Budget  Property8 & Liability Insurance Repair & Maintenance Vehicle Software Maintenance Office! Supplies OperatingSupplies Fuel Employee Uniforms Subscriptions & Memberships Operating Expense Total: Vehicle Lease Payment Leasel Totals: Transfers Transfer to General Fund Transfer Totals: BuldingExpensel Total Building Revenue' Total ButdlingSurplus/Delem,  $ $ $ $ $ $ $ $ $ $ $  5,600 $ 200 $ 9,600 $ 3,000 $ 3,250 $ 2,500 $ 1,000 $ 500 $ 124,233 $ 10,953 $ 10,953 $  2,924 $ 200 $ 9,600 $ 1,200 $ 3,000 $ 1,640 $ 750 $ 400 $ 79,678 $ 8,214 $ 8,214 $  2,924 200 9,600 2,500 3,250 1,700 500 500 116,544  $ $ $ $ $  33,330 $ 33,330 $ 412,750 $ 412,750 $  33,330 $ 33,330 $ 364,642 $ 364,643 $  33,330 33,330 401,434 401,434  $  $  Page 36    CEMETERY  Description  FY24 Budget Amount  FY24Projection  FY25 Budget  Appropriation of Prior' Year Funds Appropriation of Prior' Year Funds Appropriation of Prior Year Funds Sub  $ $  19,250 $ 19,250 $  37,554 $ 37,554 $  45,120 45,120  Totals: Cemetery! Fees Cemetery Fees Cemetery! Fees Sub1 Totals: Revenue Sub" Totals: Transfers Transfert to General Fund TransfersTotals: Expense Sub Totals: Cemetery! Fund Surplus/(Deficit,  $ $ $ $ $ $ $  27,704 $ 27,704 $ 46,954 $ 46,954 $ 46,954 $ 46,954 $  9,400 $ 9,400 $ 46,954 $ 46,954 $ 46,954 $ 46,954 $  15,200 15,200 60,320 60,320 60,320 60,320  $  $  Page 37    CRA- COMMUNITY REDEVELOPMENT AGENCY  Proposed FY25 Budget  Description Taxes TIFA AdValorem-City TIFA AdValorem-County Taxes Sub1 Totals: Grants  FY24 Amended Budget FY24 Projection  $ $ $ $ $ $ $ $ $ $ $ $ $ $  124,735 $ 124,735 $ 249,470 $  145,741 $ 145,741 $ 291,482 $  152,000 152,000 304,000  Grant Reimbursements: to CRA Grants Sub Totals Rentals Rental Income Rental Income Totals: InterestEarned Interest Income Interest Earned Subl Totals: Miscellaneous Revenue Sale of Fixed Assets Total Miscellaneous Revenue Appropriated Funds Appropriation Prior' Year Funds Appropriation of Prior Year Funds Sub  $ $  $ $  12,000 $ 12,000 $ 100 $ 100 $ $ $  12,000 $ 12,000 $ 3,300 $ 3,300 $ 29,396 $ 29,396 $ 219,952 $ 219,952 $ 526,734 $  12,000 12,000 1,500 1,500  212,377 $ 212,377 $ 473,947 $  322,728 322,728 640,228  Totals: Revenue Sub Totals: Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life &Health Insurance  $ $ $ $ $ $  68,451 $ 1,000 $ 500 $ 5,236 $ 9,492 $ 11,768 $  72,937 $ 1,128 $ 500 $ 6,399 $ 11,421 $ 18,097 $  78,000 1,000  6,044 10,768 21,588  Page 38    Proposed FY25 Budget  Description Workers Comp Unemployment Personnel Expense Sub1 Totals Operating Expenses Single Audit Expense  FY24 Amended Budget FY24 Projection  $ $ $  1,000 $ 100 $ 97,547 $  1,000 $ 100 $ 111,581 $  1,000 100 118,499  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  4,200 $ 40,000 $  4,000 $ 10,495 $  4,000 40,000 20,000 6,500 50,000 35,000  Grant Program Expenses- - Commercial Grant Program Expenses Residential  $ 3,000 $ 50,000 $ 35,000 $ 10,000 $ 10,000 $ 5,000 $ 2,000 $ $ 1,750 $ 5,600 $ 20,000 $ 10,000 $ 20,000 $ 5,000 $ 750 $ 2,500 $ 2,000 $ 100 $ 2,000 $  $ 3,912 $ 12,000 $ $ $ 12,000 $ 5,000 $ $ $ 2,500 $ 9,749 $ 600 $ 550 $ $ $ 1,500 $ 1,350 $ 333 $ 100 $ 750 $  Training &1 Travel Professional Services Professional Services-F Planning Contract Services  Contract Services High Springs Police Downtown Beautification Contract Services City Attorney Wireless- - City Cell Phone Utilities  15,000 5,000 2,000 480 2,500 10,042 15,000 2,000  Property & Generall Liabilityli Insurance Repair & Maintenance Building Printing & Information Sharing Christmas Event CRAE Event Office! Supplies Operating Supplies Fuel&Oil Employeel Uniforms Subscriptions & Memberships  2,000 1,000 10,000 1,000 350 2,000  Page 39    Proposed FY25 Budget 223,872  Description Operating! Expense! Subl Totals Capital Outlay Captaimpowememtroccts Improvements othert than Bldgs Priest Theater contingency Capital Outlay Sub Totals Transfers Transfer to General Fund Transfers Subl Totals CRA Expense Totals CRA Revenue' Totals CRASurplus//Revenues) TIF =Taxl Increment Fund  FY24 Amended Budget FY24 Projection  $  228,900 $  64,839 $  $ $ $ $ $ $ $ $ $  $ 20,000 $ 100,000 $ 120,000 $ 27,500 $ 27,500 $ 473,947 $ 473,947 $  $ 86 $ $ 86 $ 27,500 $ 27,500 $ 204,006 $ 526,734 $ 322,728 $  270,357  270,357 27,500 27,500 640,228 640,228  $  Page 40    WATER  Proposed FY25Budget  Description Utility Revenue Water Servicel Feel Revenue Irrigation Meter Charges Cutoff Charges-Water Penalties Water Meter Install Revenue Waterl Feel Revenue Sub Totals: Interest Earned Interest-Water Interest SubTotals: Miscellaneous Revenue Misc RevenueWater Miscellaneous Revenue SubTotal: Appropriated Funds Roll Forward. AMI Bond Proceeds Roll Forward Prior Year Balance Appropriated Funds! Sub Totals: Revenue Sub' Totals: Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life &H Health Insurance  FY24 Amended Budget FY24 Projection  $ $ $ $ $ $  1,338,917 $ 8,000 $ 30,000 $ 20,000 $ 40,000 $ 1,436,917 $  1,075,294 $ 4,800 $ $ 20,000 $ 40,000 $ 1,140,094 $  1,192,413 5,200 4,800 18,000 35,000 1,255,413  $ $  40,000 $ 40,000 $  35,799 $ 35,799 $  35,799 35,799  $ $  $  15,000 $ 15,000 $  5,000 5,000  $ $ $ $  995,444 $ 37,880 $ 1,033,324 $ 2,510,241 $  995,444 $ 37,880 $ 1,033,324 $ 2,224,217 $  1,296,212  $ $ $ $ $ $  272,585 $ 20,000 $ 500 $ 23,876 $ 42,352 $ 60,017 $ Page 41  216,628 $ 28,000 $ 500 $ 18,752 $ 33,264 $ 58,614 $  221,441 25,688 500 18,944 33,752 58,614    Proposed FY25 Budget  Description Workers Comp Unemployment Personnel Sub Totals: Operating Expenses Training &Travel  FY24 Amended Budget FY24Projection  $ $ $  8,500 $ 150 $ 427,980 $  8,500 $ 150 $ 364,409 $  8,500 150 367,588  $ $ $ $ $ $  3,000 $ 20,000 $ 10,000 $ 23,000 $ 13,000 $ 20,000 $ 8,000 $ $ $ 38,000 $ 39,876 $ 30,000 $ 4,000 $ 6,500 $ 12,000 $ 5,500 $ 600 $ 33,000 $ 18,000 $ 5,000 $ 13,000 $  500 $ 10,815 $ $ $ $ 9,240 $ 5,200 $ $ 9,840 $ 46,674 $ 21,403 $ 62,000 $ 478 $ 6,500 $ 1,000 $ 1,848 $ 250 $ 29,000 $ 8,500 $ $ 10,500 $  3,000 11,000  Professional Services -Twol Fold Professional: Services- Engineering Professional Services- Studies Auditing Costs Contract Services Labl Testing  9,517 5,400 1,920 10,076 48,074 21,403 42,000 1,000 5,750 1,000 375 400 32,000 5,000  Contract Services- Health! Dept Water Testir $  Wireless  $ $ $ $ $ $ $ $ $ $ $ $ $ $  Comm Svcs- SCADA and Call Center  Utilities  Property &L Liability Insurance Repair & Maintenance-system Repair & Maint.-W/Plant's Generator Repair &I Maintenance -Vehicles Repair &I Maintenance- -B Equipment Annual Software Maintenance Office Supplies Operating Supplies Tools Meter Replacement Fuel&Oil  11,250  Page 42    Proposed FY25 Budget  Description Employee Uniforms Chemicals New! Meter Installation Subscriptions & Dues AMI Annual Maintenance Fee Operating Expenses! Sub Totals Capital Outlay Building Improvements Well #31 Project AMI Project Expenses  FY24 Amended Budget FY24Projection  $ $ $ $ $ $  2,500 $ 30,000 $ 5,000 $ 2,000 $ $ 341,976 $  1,500 $ 28,200 $ 18,517 $ 1,057 $ $ 273,022 $  1,500 30,000 15,000 1,100 66,130 322,895  $ $ $ $ $  100,000 $ 79,731 $ 995,444 $ 5,000 $ 1,180,175 $  $ 79,731 $ 917,200 $ 9,127 $ 1,006,058 $  25,000  Machinery: & Equipment leased truck Capital Outlay Sub Totals Debt Service Debt Svc- AMI Debt Svc Well #3 Debt Service Subl Totals Transfers Out Transfer to General Fund Transfers Out Subl Totals  25,000  $ $ $  95,000 $ 82,261 $ 177,261 $  111,352 $ 86,528 $ 197,880 $  111,352 86,528 197,880  $ $  382,849 $ 382,849 $  382,849 $ 382,849 $  382,849 382,849  Page 43    Proposed FY25 Budget 1,296,213 1,296,212  Description Water Expense Totals Water Revenue Totals Waerleaisupus/Detel,  FY24 Amended Budget FY24Projection  $ $ $  2,510,241 $ 2,510,241 $  2,224,218 $ 2,224,217 $  $  $  No Capital Projects are! budgeted for FY251 for the Water system. Turn off/reconnection: charge of $40i is added1 for FY25  Water base rates1 for all customers is increased by $3.99 per customer per monthi in FY25 Tapping fee andl New! Meterl Installation' increases from $1,5601 to $1,750forF FY25  Hydrant meter deposit is set at $500, installation at $125, monthly uset fee of $25 and charge per1,000g gallons is  $3.251 for FY25  Page 44    SEWER  Proposed FY25! Budget  Description Revenues Grants WWTP Expansion-DEPGrant Grant Sub1 Totals: Utility Revenue Sewer Service Fee Revenue Grinder Pumpl Replace Fee Rev Sewer Connection Fee Revenue Grinder Installation Feel Rev Sewer Installation Fee Rev Misc Revenue-Sewer Utility Revenue Sub Totals: Interest Earned Interest Earned Revenue Interest Sub Totals: Misc Revenue Sale of Scrap- Sewer Miscellaneous Revenue Sub Totals Transfers In  FY24 Amended Budget FY24P Projection  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  10,646,750 $ 10,646,750 $ 1,978,882 $ 8,000 $ 37,296 $ 50,000 $ $ 2,500 $ 2,076,678 $  3,529,251 $ 3,529,251 $ 1,455,249 $ 8,000 $ 26,500 $ 123,145 $  8,017,486 8,017,486 1,513,858 10,000 48,000 121,500  $ 500 $ 1,613,394 $  500 1,693,858  1,709 $ 1,709 $ 1,200 $ 1,200 $  5,000 $ 5,000 $ 10,400 $ 10,400 $ 180,000 $ 960,000 $  5,000 5,000  Transfer from InfrastructureLSF Pumps Transfer from Impact to Sewer Transfer in From Infrastructure Transfers In Sub Totals: Sewer RevenuesTotals: Personnel Regular Salaries  $ 960,000 $ 585,000 $ 1,545,000 $ 14,271,337 $  394,000 585,000 979,000 10,695,344  $  1,140,000 $ 6,298,045 $ 197,628 $  184,409 $ Page 45  248,353    Proposed FY25 Budget  Description Overtime Longevity FICA/MED Retirement Life & Health! Insurance Workers Comp Unemployment Personnel Subtotals: Operating Expenses Training &1 Travel Prof Svc-Two Fold Prof Svc-Engineering Pro Svcl Planning & Study ActgeAudting-wGrans Contactsuc-lablestng Contr Svc Grinder Install Contr Svc Sludgel Hauling Wireless Utilities Rental Equipment Property &1 Liability Ins. Repair & Maint - Plant & System Repair & Maint-L LS Generators Repair & Maintenance Grinder Pumps Repair & Maintenance Vehicles Office Supplies  FY24 Amended Budget FY241 Projection  $ $ $ $ $ $ $ $  30,000 $ $ 16,402 $ 29,095 $ 48,249 $ 5,000 $ 100 $ 313,255 $  22,000 $ $ 16,802 $ 29,803 $ 55,529 $ 5,000 $ 100 $ 326,862 $  15,000 500 20,185 34,932 61,699 5,000 100 385,769  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  3,000 $ 15,000 $ 20,000 $ 20,000 $ 7,200 $ 75,000 $ 55,000 $ 85,000 $ $ 942 $ 104,000 $ 2,000 $ 14,370 $ 30,000 $ $ 80,000 $ 4,000 $ 1,000 $ Page 46  600 $ 14,496 $ 7,500 $ $ $ 26,000 $ $ 119,649 $ $ 1,440 $ 70,800 $ 498 $ 20,861 $ 78,261 $ $ 115,840 $ 5,100 $ 1,139 $  600 14,496  4,000 24,000 120,000 1,920 1,440 72,924 2,000 23,391 60,000 5,000 50,000 4,000 300  Communications - Call Center    Proposed FY25 Budget  Description Operating Supplies Tools Fuel&Oil Employeel Uniforms Operating Supplies Grinder Stn Chemicals Subscription &Membership Operating Expenses Sub Totals: Capital Outlay Building Improvements Improvements other than Buildings Lift Station Pumps  FY24 Amended Budget FY24 Projection  $ $ $ 9 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  25,000 $ 2,500 $ 6,500 $ 1,716 $ 125,000 $ 32,000 $ 1,000 $ 710,228 $ 100,000 $  17,597 $ 6,500 $ 4,800 $ 1,400 $ 14,000 $ 29,304 $ 1,000 $ 536,786 $  20,000 5,000 5,500 1,500 80,000 30,000 1,000 527,071  $ $ 92,174 $ 377,339 $ 3,915,000 $ 4,384,514 $  $ 5,500 $ $  25,000 250,000 8,602,486 8,877,486  Replacement Grinder Pumps & Basins WWTP&Wettand. expansion Capital Improvement Subl Totals: Debt Service Series2003BBondsUSDA enes2003ABOnsUSDA Senes2009BOndsUSDA Mower Maxl Lease AM1 2022 Debt Service Debt Service! SubTotals: Transfers Out  12,086,251 $ 12,191,751 $  63,002 $ 60,833 $ 333,918 $ 70,000 $ 73,000 $ 600,753 $ 310,394 $ 310,394 $  63,002 $ 60,833 $ 333,918 $ 63,781 $ 73,000 $ 594,534 $ 310,394 $ 310,394 $  63,002 60,833 333,918 63,871 73,000 594,624 310,394 310,394  Transfer from Sewert to GeneralFund Transfers Out SubTotals:  Page 47    Proposed FY25 Budget  Description Contingency Replenish1 fund balance Fund Balance Contribution Totals: Sewer Expense Totals Sewer Revenue Totals Sewer Surplus/(Deficit)  FY24 Amended Budget FY24 Projection  $ $ $ $ $  144,956 $ 144,956 $ 14,271,337 $ 14,271,337 $  144,956 $ 144,956 $ 6,298,045 $ 6,298,045 $  10,695,344 10,695,344  $  $  Ine HDEPWWIP grantr reimburses the Citya arter expenses nave been paid, causing at timing ditrerence Detween revenue ande expenses ont the project. They project began incurringe expenses andi received reimbursements beginning inl FY23 and the project is anticipated to be completed inl FY25. Use ofi funds other thant the grant ont the projectwill  occura after grantf funding has been exhausted.  Page 48    SOLID WASTE  Proposed FY25 Budget  Description Revenues Collection! Fees Penalties Miscellaneous Revenue Use ofFund Balance Revenue: Subl Totals: Personnel Regular Salaries Overtime Longevity FICA/MED Retirement Life &Health Insurance Workers Comp Unemployment Personnel Sub' Totals: OperatingExpenses Wastel Pro Contract Operating Supplies Fuel  FY24 Amended Budget FY24Projection  $ $ $  1,740,221 15,000 1,250 $ $  1,598,899 $ 30,768 200 $ 95,525 1,725,392 $  1,819,204 30,768 200  $  1,756,471 $  1,850,172  $ $ $ $ $ $ $ $ $  10,660 $ 1,500 $ $ 930 $ 1,650 $ 3,500 $ 1,000 $ 100 $ 19,340 $  10,660 $ 1,500 $ $ 930 $ 1,650 $ 3,500 $ 1,000 $ 100 $ 19,340 $  11,312  865 1,542 3,085 6 100 16,910  $ $ $ $ $ $ $ $  1,494,305 $ 1,000 $ 2,750 $ 238,826 $ 1,737,131 $ 1,756,471 $ 1,756,471 $  1,466,400 $ 826 $ $ 238,826 $ 1,706,052 $ 1,725,392 $ 1,725,392 $  1,593,610 826 238,826 1,833,262 1,850,172 1,850,172  Transfer to General Fund Operating Expenses Sub Totals: Solid Waste Expense Totals Solid Waste Revenue Totals SolidWaste! Surplus /(Deficit) No change to dumpsterr ratesi for FY25.  $  $  Solid Waste rates for residential. customers increased by $3 per can per month for FY25.  Page 49    WATER & SEWER IMPACT FEES FY24 Amended Budget Water Impact Fees  Proposed FY25 Budget  Description ImpactFees Water Impact Feel Revenue R11Sub1 Totals: Interest Earned Water impact Feel Interest R13SubTotals: Revenue Sub Totals: No expenditures Water Impact Feel Fund Balance  FY24Projection  $ $ $ $ $  12,000 $ 12,000 $  10,200 $ 10,200 $ 587 $ 587 $ 10,787 $ 215,400 $  10,200 10,200 500 500 10,700 226,100  $ $ 12,000 $  $  Sewer Impact Fees  Impact Fees Sewer Impact Feel Revenue Impact Fee Revenue SubTotal Interest Earned Sewer Impact Feel Interest Interest Earned Appropriated Funds Appropriation of Sewer Impact Fees Appropriated Funds Sewer Sources Sub Total Capital Outlay  $ $ $ $ $ $ $  80,000 $ 80,000 $  60,000 $ 60,000 $ 4,324 $ 4,324 $ 900,000 $ 900,000 $ 964,324 $ 960,000 $ 960,000 $ 964,324 $ 960,000 $ 4,324 $  60,000 60,000 4,000 4,000 334,324 334,324 398,324 394,000 394,000 398,324 394,000 4,324  $ $  880,000 $ 880,000 $ 960,000 $ 960,000 $ 960,000 $ 960,000 $ 960,000 $ $  Usei for Sewer System Improvements $ Capital Outlay Sub Total Sewer Impact Fee Sources Sewer Impact Feel Uses Sewer ImpactFeel Fund Balance  $ $ $ $  Water Impact Feei increasedi from $250t to $500f forl FY25 Sewer Impact Feei increasedi from $2,120t to $2,500f for FY25  Page 50    GENERAL GOVERNMENT, PARKS AND TRANSPORTATION IMPACTFEES  FY24 Amended Budget  Proposed FY25 Budget  Description Special Revenue Funds  FY24P Projection  ImpactFees-General Government RESIDENTIAL GenGov ImpactFees COMMERCIAL GenGov Impact Fees ImpactFees-G General Government $  $ $  $ $ $  55,000 $ 20,000 $ 75,000 $  55,000 20,000 75,000  Totals  ImpactFees-P Parks RESIDENTIALParks: Impact Fees ImpactFees-P ParksTotals (No Commercial Parks Impact Fees charged) ImpactFeesT Transportation RESIDENTIALTransp ImpactFees COMMERCIAL Transpl Impact Fees Impact tFeesT Transportation Totals  $ $  $ $  35,000 $ 35,000 $  35,000 35,000  $ $ $  $ $ $  45,000 $ 35,000 $ 80,000 $  45,000 35,000 80,000  Page 51    INFRASTRUCTURE SURTAX  Description Taxes  FY24 Amended Budget FY24Projection Proposed FY25 Budget  InfrastrTax1/2c Revenue Taxes Sub Totals: Appropriated Funds Appropriation of priory yri funds Appropriated Funds Sub1 Totals: Revenue Totals Transfers Out Transferi tol WWTPI Project Lift Station Pumps Transfers Out Sub Totals: Infrastructure Expenses  $ $  360,000 $ 360,000 $  457,000 $ 457,000 $  457,000 457,000  $ $ $  225,000 $ 225,000 $ 585,000 $  265,938 $ 265,938 $ 722,938 $  542,938 542,938 999,938  $ $ $ $  585,000 $ 180,000 $ 585,000 $ 585,000 $  $ 180,000 $ 180,000 $ 180,000 $  585,000  585,000 585,000  Infrastructure RevenueT Totals Infrastrucutrel ExpensesTotals Net Surplus/(Deficit)  $ $ $  585,000 $ 585,000 $  722,938 $ 180,000 $ 542,938 $  999,938 585,000 414,938  Page 52    INFORMATIONAL PURPOSES-WILL BE ONT THE SEPTEMBER: 23, 2024 AGENDA  RESOLUTION 2024-W  A RESOLUTION OF THE COMMISSION OF THE CITY OF HIGH SPRINGS, FLORIDA AMENDING THE RATES CHARGED BY THE WATER, SEWER AND SOLID WASTE SYSTEMS; PROVIDING FOR CONFLICTS; PROVIDING FORSEVERABILITY: AND PROVIDING. AN  EFFECTIVE DATE.  WHEREAS, the City Commissions of High.Springs adopted the, Fiscal Year 2025 budget on WHEREAS, the City Commission has determined that the rates set forth in Exhibit A are in WHEREAS, at least 30 days' notice of meetings to discuss sewer rates has been given by WHEREAS, public meetings were held pursuantt to1 the published notice described above, at NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF HIGH Section1.The City dhnspingameronyee. Sewer and Solid Waste Rates arel hereby Section 2. If any word, phrase, clause, paragraph, section or provision of this Resolution of the application hereof to any person or circumstances is held invalid or unconstitutional, such finding shall hot affect the other provisions or application of the Resolution which can be given without the valid or unconstitutional provisions or applications, andi to this end the provisions ofthis  September 12, 2024;  the best interest oft the City of High Springs;  notice on customers' bills;  which all interested parties had and opportunity-to be prèsentand wèreheard;  SPRINGS, FLORIDA;  copedasetothinsambt A.  Resolution are declared severable. extent of such conflict.  Section 3. All resolutions and prats of resolutions in conflict herewith are repealed to the Section 4. Theresolution: shalltake eflectimediatelyuponadoptomprowded however, the revised rate as set1 forth herein for Fiscal Year 2025 shall be applicable to all monthly bills which are  fort thet firsti time rendered and post marked after 12:01 on October 16, 2024.  PASSED in regular session of the High Springs City Commission this 23rd day of  September. 2024.    INFORMATIONAL PURPOSES-WILL BE ONTHE SEPTEMBER 23, 2024 AGENDA  CITY OF HIGH SPRINGS, FLORIDA  Katherine' Weitz, Mayor  ATTEST:  Angela Stone, City Clerk    INFORMATIONAL PURPOSES-WILL BE ON THE SEPTEMBER 23, 2024 AGENDA  EXHIBITA FY25UTILITYRATES UTILITIES:  Water (City Code of Ordinances, Chapter 78):  Water Service, All Customers including  Proposed FY24 Rate FY25 11.56 $ 15.55  Irrigation:  Customer Charge, per month: Usage Charge, per1,000 gallons: Tier1 1-f first 3,000 gallons (0-3,000 gallons) Tier 2 -next 2,000 gallons (3,001 to 5,000 gallons) Tier3 3- - next 10,000 gallons (5,001 to 15,000 gallons) Tier 4 -r next 1,000 gallons and above (over: 15,000 gallons)  $ $ $ $  3.12 3.52 3.83 4.15  no change no change no change no change  Fire Hydrant Meter installed on existing hydrant (max use, 6r months)  Meteri installationand removal, non-refundable Deposit Monthly base charge for use oftemporary hydrant meter $ water service Water Usage Charge per 1,000 gallons  $ $  125.00 500.00 40.00 3.25  $  Sewer (City Code of Ordinances, Chapter 78):  Residential Service:  Customer Charge per month, including up to 5,000 Gallons Usage Charge per: 1,000 gallons over 5,000 Customer Charge per month, including up to 5,000 Gallons Usage Charge (over 5,000 Gallons)  $ $  44.05 7.96  Commercial Service:  $ $  57.29 7.96    INFORMATIONAL PURPOSES-WILL BE ONTHE SEPTEMBER 23, 2024 AGENDA  Refuse (Garbage) Collection (City Code of Ordinances, Chapter 62):  Proposed FY25 30.75  Residential:  FY24 Rate  96-Gallon Can picked up once per month:  27.75 $  Commercial: 96-Gallon Dumpster Size 2Yard $ 4Yard $ 6Yard $ 8Yard $  Number of Pickups Per Week Per Can  1 $ 36.11  2 $ 72.21 2  3 $  4  108.32 $ 144.43  Number of Pickups Per Week Per Dumpster  1  3  4  119.77 $ 199.37 $ 201.01 $ 402.03 $ 301.52 $ 603.04 $  296.58 $ 380.35 603.04 $ 760.69 904.56 $ 1,141.53  438.28 $ 804.05 $ 1,215.97 $ 1,521.39  Utility Deposits:  Residential. Commercial $ 50.00 $ $ 50.00 $ $ 50.00 $  Water Only Sewer Only Refuse Only Two Services combine prices for individual services above Three Services combine pricesfor individual services above  50.00 75.00  50.00 Per Com. Can 175.00 Per Dumpster  $  $ 100.00  $ 150.00  Continued on next page:    INFORMATIONAL PURPOSES-WILL BE ONT THE SEPTEMBER 23,2024 AGENDA  Late Fees:  Water and Sewer or Refuse with either or both Water and Sewer  Non-Payment by 15th oft the month Non-Payment by 22nd oft the month Water disconnect/turn off charge due to non- Water reconnect charge during normal business hours (Monday - Thursday, 7 am to 6 pm) After-hours (6 pm - 7 am Monday-1 Thursday), all hours on Friday, Saturday and Sunday, and all  $ $  5.00 25.00 plus 1% 40.00 50.00 75.00 5.00 15.00 plus 1% 100.00  payment  $ $ $ $  holiday hours  Refuse only accounts:  Non-Payment by 15th oft themonth Non-Payment by 22nd oft the month (fee is in addition to the fee for non-payment by the 15th  Tampering Charges (City Code of Ordinances, Section 78):  Tampering with/altering meter  $  Water Temporarily Disconnected at Meter at Customer's Request:  During normal business hours: up to 30 minutes waiting time by staff from time turned off until time turned back on.. Waiting time greater than $ 30 minutes requires separate trip to reconnect an additional reconnect fee willl be charged Reconnect requiring separate trip (additional): $  50.00 50.00  Remainder of pageintentionally left blank  Page 30 of3    BIGH  RLORIDA  New  Business  tem - 4I -    Commission Agenda Item Request Form  MEETING DATE: SEPTEMBER 12, 2024  SUBJECT: CONSIDER RENEWING THE BMX. LICENSE AGREEMENT COMMENCING JANUARY 1, 2025TO1 DECEMBER 31, 2030.  AGENDAS SECTION: NEW BUSINESS DEPARTMENT: PARKS & RECREATION  PREPARED BY: EXECUTIVE ASSISTANT,ASHLEYMAULDIN  RECOMMENDED ACTION:  Summary  THE 2025-2030 BMX LICENSING AGREEMENT IS FOR HIGH SPRINGS BMX INC. A FLORIDA CORPORATION NOT-FOR-PROFIT. THE CITY OF HIGH SPRINGS PREVIOUSLY GRANTED A FIVE-YEAR LICENSE AGREEMENT FROM 2014-2019 TO USE THE HIGHI SPRINGS CEMETERY EXPANSION PROPERTY THE LICENSEE HAS REQUESTED THE CITY TO GRANT A NEW LICENSE TO THE LICENSEE, WITH SIMILAR TERMS AND CONDITIONS CONTAINED IN THE PRIOR AGREEMENT, FOR A FIVE-YEAR PERIOD COMMENCING ON  KNOWN ASTHE DOUGLASTRACT.  JANUARY 1,2025 ANDE ENDING ONDECEMBER31,035.  ATTACHMENTS: 2025-2030 BMX LICENSING AGREEMENT  REVIEWED BY CITY MANAGER:    RESOLUTION 2024-R  AI RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS APPROVING THE LICENSING AGREEMENT BETWEEN THE CITY OF HIGH SPRINGS, AS LICENSOR, AND HIGH SPRINGS BMX, INC., AS LICENSEE, FOR CERTAIN PREMISES KNOWN AS THE DOUGLAS TRACTAITHORIZINCTI: MAYOROFTHE CITYOFHIGH SPRINGS TO EXECUTE THE LEASE ON BEHALF OF THE CITYOFHIGH: SPRINGS; PROVIDINGFORCONFLICIS; AND  PROVIDING AN EFFECTIVE DATE.  WHEREAS, the City ofHigh Springs (hereinafter "City") is record owner oft thej premises known as the Douglas Tract, aj portion of the High Springs Cemetery Expansion Property; and WHEREAS, the City has previously granted unto High Springs BMX, Inc. a certain license from January 1, 2003 through December 31, 2019 and desire to grant unto High Springs BMX, Inc. a certain license for the period of. January 1,2025 through December 31, 2030; and WHEREAS, it is in the best interest of the City of High Springs to grant the NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF HIGH  aforementioned License. Agreement and authorize the Mayor to execute same.  SPRINGS, FLORIDA AS FOLLOWS:  SECTION ONE: Thel lease as set forth in Exhibit A is hereby adopted.  SECTION TWO: The Mayor is hereby authorized to execute the license set forth in Exhibit. A SECTION THREE: All resolutions and parts of resolutions in conflict herewith are hereby SECTION FOUR: This Resolution shall become effective immediately upon final adoption. PASSED in regular session of the High Springs City Commission this 12th day of September,  on behalf oft the City ofHigh Springs. repealed to the extent of such conflict.  2024.  CITY OF HIGH SPRINGS  Katherine Weitz, Mayor    Cityofh Highs Springs Resolution. 2024-R  License. Agreement - HighSprings BMX, Inc. ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF HIGH  SPRINGS, FLORIDA: Angela Stone, City Clerk  (municipal seal)  APPROVED ASTOI FORM AND LEGALITY:  S. Scott Walker, City Attorney    LICENSING AGREEMENT BETWEEN THE CITY OF HIGH SPRINGS AND HIGH PARTIES: The Licensing authority is the CITY OF HIGH SPRINGS, a Florida Municipal Corporation, whose address is 23718 W US HWY 27, High Springs, Florida, 32643, hereinafter called the "City". The Licensee is HIGH SPRINGS BMX, INC., a Florida Corporation, Not-For- Profit, whose mailing address is P.O. Box 789, High Springs, Florida 32655, hereinafter called the WHEREAS: The City previously granted unto the Licensee a certain license from January 1,2003 to December 31, 2005 and subsequently from January 1, 2006 to December 31, 2008, and from January 1, 20091 to. December 31,2013 and from January 1, 2014 to December 31, 2019. WHEREAS: The Licensee has requested the City to grant a new license to the Licensee, with similar terms and conditions contained in the prior agreement, for a five-year period commencing on January 1,2025, and ending on December 31, 2030, as authorized by the City Commission of the City of High Springs, Florida, at a City Commission meeting on September 12, 2024. NOWTHEREFORE, the City does hereby grant al license, tot thel Licensee to operate a sanctioned National Bicycle League motocross sports track within the city limits of High Springs, Florida, PREMISES: A portion oft the High Springs Cemetery Expansion Property, commonly known as the "Douglas Tract" being specifically identified on that certain map or sketch attached hereto and INTEREST ACQUIRED: No proprietary ownership, possessory or other rights, except as specifically given herein, are acquired by the Licensee or any other persons or parties claiming by, through under or against the Licensee. This license is not assignable without the prior written approval of the City. Licensee shall give the City not less than thirty (30) days written notice of intent to assign. Attempted assignment without such notice and approval shall constitute ai material TERM: The term of this license agreement is five (5): years, ifr not sooner terminated as provided below, commencing the 1st day of. January 2025, and ending on the 31st day of December 2030. Either party may terminate this agreement, with or without cause, by giving the other party at least sixty (60) days prior written notice by Certified Mail, Return Receipt Requested, at the following  SPRINGS BMX 2025-2030  "Licensee".  upon the following terms and conditions, to wit:  incorporated herein as "Exhibit A".  breach oft this agreement.  address:  CITY: CITY OF HIGH SPRINGS  ATTN: City Manager 23718 W US HWY 27 High Springs, FL: 32643    LICENSEE: HIGH SPRINGS BMX, INC.  P.O. Box 789 High Springs, FL: 32655  LICENSE. FEE: Licensee shall pay the City a licensing fee ofOne Dollar ($1.00) per year, on the first day oft this agreement, and on each anniversary date thereafter, unless such fee is waived by GOVERNING LAW AND VENUE: This licensing agreement is governed in accordance with thel laws of the State ofFlorida. Thej parties agree that Alachua County isi the appropriate venue for CONDITIONS: This license agreement is subject to the following conditions, and any violation of same shall constitute sufficient cause for termination of this agreement, notwithstanding any  the City.  any litigation arising out of or related to this licensing agreement.  notice provision contained herein:  A. 1.  Thel Licensee shall comply with the following provisions:  Provide ai twenty-four (24) hour per day liability insurance policy through a recognized insurer, acceptable to the City, which policy shall name the City of High Springs, its City Commissioners, all officers, agents, and employees, or either, as additional named insureds. The City shall be provided with a duplicate policy and no cancellation of same shall be effective without at least ten (10) days prior written notice to the City. Said policy shall be in the amount of not less than $1,000,000.00, Single Limit Liability, Bodily Injury and Property Damage.  2. 3.  Provide additional liability coverage in the amount of $1,000,000.00 in accordance Should any policy not be filed with the City at least ten (10) days prior to a scheduled  with paragraph 1 supra, on all race dates.  event, or should any policy be canceled, no event shall be held on the premises and all operations thereon shall be immediately suspended and the Licensee shall thereupon have fifteen (15) days in which to cure the failure to file or cancellation. Failure to cure same within said period shall  constitute. a material breach oft this license agreement.  4.  Maintain adequate fiscal records in accordance with standard accounting practices and  at all times comply with state and federal taxable status and reporting requirements and make them available fori inspection by the City at all reasonable1 times, upon written requested.  5.  Present a site and development plan (the "plan") to the City prior to commencement  of any additional construction, and upon approval of same, apply for and acquire all necessary permits and construct all such improvements in aj proper manner and according to the plan.  6. 7.  Maintain the track and accessory facilities in al lawful and safe manner.  Maintain fencing around the entire perimeter of the track proper, according to the  specifications contained in the original approved plan or any modifications thereto.    8. 9. 10.  Provide adequate portable restrooms during all scheduled events, unless said Provide thorough refuse cleanup after each scheduled event and practice session, and Supervise and schedule the usage of the track and all accessory facilities for the  requirement is waived by the City.  place same in designated refuse containers for collection.  purposes herein contained, provided however, the City shall have the right to use the premised at times when the Licensee has no scheduled events or practice sessions, in connection with other  public uses offered by the City.  11.  Permit no discrimination upon the basis ofrace, sex, creed, national origin, religion,  marital status, age, or physical condition against any person desiring admission to said facility or membership in Licensee's organization. However, during scheduled events and practice sessions, Licensee may restrict admission to members and guests, and others having paid any required  admission entry fee for said scheduled event or practice session.  12.  Unless this condition is waived in writing by the City upon termination of this  agreement or any renewal hereof, the Licensee shall restore the premises to its original condition  existing December 1, 2002.  13. B. 1. 2. 3. Works Director.  Pay all costs associated with any public utility service to the track area, including but  not limited to electricity, unless said requirement is waived by the City in writing.  The City shall comply with the following provisions: Provide: normal trash containers and trash pick-up. Provide portable bleachers, ifavailable, for scheduled events.  Maintain an access road to the premises, as deemed necessary by the City's Public  GENERAL: This writing constitutes the full and complete agreement between the parties and supersedes any prior negotiations and unwritten agreements. Any amendment, change or modification hereto shall be null and void unless the same is reduced to writing, mutually approved, and executed by the City and the Licensee. Ifi it shall be necessary to enforce this agreement by legal action, the prevailing party shall be entitled to recover damages for breach of this agreement, together with court costs and a reasonable attorney's fee, at trial and on appeal,  from the non-prevailing party.    Executed and delivered for the purposes herein above stated this  day of September 2024.  LICENSEE:  CITY:  HIGH SPRINGS BMX, INC.  CITY OF HIGH SPRINGS, FLORIDA Katherine Weitz, Mayor  By:  By:  President  Attest:  Attest:  Secretary  Jeremy Marshall, City Manager  Approved ast to form: S. Scott Walker, Esq. City Attorney    BMX Track & Associated Property  N A  Legend n LL Lease Area  0  100  200  400 Feet    BIGE  FLORIDP  New  Business  tem    Commission Agenda Item Request Form  MEETING DATE: September 12, 2024 SUBJECT: ACFR Interlocal Agreement AGENDA SECTION: New Business  DEPARTMENT: Fire  PREPARED BY: Chief. Joe Peters  RECOMMENDED ACTION: DISCUSS, CONSIDER AND ACT ON INTERLOCAL AGREEMENT BETWEEN ACFR AND HIGH SPRINGS FIRE  DEPARTMENT.  Summary  RENEWAL OF LONG STANDING INTERLOCAL AGRREMENT BETWEEN ACFR AND HIGH SPRINGS FIRE DEPARTMENT PROVIDING SERVICES FOR THE UNINCORPORATED AREA OF ALACHUA COUNTY. THE CONTRACT REMAINS THE SAME WITH THE EXCEPTION THAT THIS WILL BE A 1 YEAR CONTRACT DUE TO THE RELOCATION OF ACFR STATION 21 CLOSER TO  THE CITY LIMITS OF HIGH SPRINGS.  ATTACHMENTS:  REVIEWED BY CITY MANAGER:    RESOLUTION NO. 2024-S  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS, FLORIDA, ADOPTING AN INTERLOCAL AGREEMENT FOR FIRE SUPPRESSION AND FIRST RESPONSE EMS/RESCUE SERVICES BETWEEN ALACHUA COUNTY AND THE CITY OF HIGH SPRINGS, FLORIDA; REPEALING RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT; AND PROVIDING  AN EFFECTIVE DATE.  WHEREAS, Chapter 163, Florida Statutes, authorizes public agencies, including counties and cities, to enter agreements toj provide services and to exercise jointly the power, privilege, or authority  they share in common and which each might exercise separately; and,  WHEREAS, both City and the County deem it appropriate and in furtherance of the public health, safety, and welfare to enter an Interlocal Agreement to provide for fire suppression and first  response EMS/rescue services; and,  WHEREAS, the City is located within Alachua County and is authorized to provide fire WHEREAS, the County is authorized to provide or contract for fire suppression and first WHEREAS, the City is willing and able to provide fire suppression and first response rescue WHEREAS, the County is willing and able to provide fire suppression and first response WHEREAS, it is in the best interest for the safety, health, and welfare of the citizens of NOW THEREFORE BE IT RESOLVED BY THE PEOPLE OF THE CITY OF SECTION ONE: The City Commission of the City of High Springs hereby adopts an interlocal agreement for fire suppression and first response EMS/rescue services between Alachua County and the City ofH High Springs, makes said interlocal agreement aj part ofthis Resolution' by reference and authorizes the Mayor of the City of High Springs, Florida, to sign said amended  suppression and first response rescue services; and  response rescue services; and, services to the County; and  rescue services within the municipal boundaries of the City; and  the City ofHigh Springs, Florida that the City enter into said interlocal agreement.  HIGH SPRINGS, FLORIDA, AS FOLLOWS:  interlocal agreement; and  SECTION TWO: All resolutions or parts of resolutions in conflict with this Resolution  are hereby repealed to the extent of such conflict; and    SECTION THREE: This Resolution shall become effective upon adoption  DULY ADOPTED, in regular session this 12th day of September 2024.  CITY OF HIGH SPRINGS  Katherine Weitz, Mayor  ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF HIGH  SPRINGS, FLORIDA:  Angela Stone, City Clerk (municipal seal)  APPROVED ASTOI FORM AND LEGALITY:  S. Scott Walker, City. Attorney    INTERLOCAL. AGREEMENT FORI FIRESUPPRESSION & FIRST RESPONSE EMS/RESCUE SERVICES BETWEEN ALACHUA COUNTY AND' THE CITY OFHIGH SPRINGS This Uniform Fire Service Interlocal Agreement for Fire Suppression & First Response EMS/Rescue Services (hereinafter Agreement") by and between Alachua County, a charter county and political subdivision of the State ofFlorida (hereinafter "County") and the City of High Springs, ai municipal corporation organized under the laws oft the State of Florida (hereinafter "City"), is made, entered into, and effective the 1st day of October 2024. WHEREAS, Chapter 163, Florida Statutes, authorizes public agencies, including counties and cities, to enter agreements to provide services and to exercise jointly the power, privilege, or authority they share in common and which each might exercise separately; and, WHEREAS, both City and the County deem it appropriate and ini furtherance oft the public health, safety, and welfare to enter an. Interlocal Agreement toj provide for fire suppression  and first response EMS/rescue services; and, suppression and first response rescue services; and  WHEREAS, the City is located within Alachua County and is authorized toj provide fire WHEREAS, the County is authorized toj provide or contract for fire suppression and first WHEREAS, the City is willing and able toj provide fire suppression and first response WHEREAS, the County is willing and able toj provide fire suppression and first response NOW,THEREFORL, in consideration oft the mutual covenants declared herein and  response rescue services; and, rescue services to the County; and  rescue services within the municipal boundaries oft the City. other good and valuable consideration each Party agrees as follows:  Section 1. Intent and Term of Agreement.  A. The City Fire Department shall be a part oft the countywide cooperative system established by thel Board of County Commissioners, known as the "Fire Services Network." The County and the City will reciprocate fire and first response EMS/rescue services as dispatched by the Combined Communication Center (CCC). B. This. Agreement shall be effective on October 1, 2024, and shall: remain in effect until midnight September 30, 2025, unless terminated as contained herein.  Page 10 of13    Section 2. Definitions. For thej purposes of this Agreement, thet terms listed below A. Alachua County Fire Rescue (ACFR) shall mean the County department charged with the responsibility for providing and/or coordinating Emergency Management, radio communications, Emergency Medical, Rescue Services, B. CCC: shall mean the Alachua County Combined Communications Center. C. First Response Rescue Services shall mean thei initial fire based non- transport response to requests for medical assistance for accident victims D. Standard Communications: Protocol shall mean a step-by-step approach toi radio communications which uses' "plain language" and is based on uniform standards developed and/or adopted by the E. Incident shall mean a call for fire suppression or first response services to a given location, regardless of the number of apparatuses  shall have the following meanings:  and Fire Protection services.  and health related incidents.  County.  responding.  F. Battalion Chiefshall mean the person who is employed by ACFR and who isd designated to assume and assign command and control of emergency G. Fire Services Network shall mean a county-wide cooperative system established by the Board ofCounty Commissioners to ensure the safe and effective delivery of fire rescue services through the core fundamentals of incident command, common terminology, equipment, training, dispatch H. Insurance Services Office (ISO) shall mean the agency that evaluates and rates the level of fire protection provided by a given agency. This classification score is used by subscriber insurance companies to determine homeowner and business owner insurance rates. I. Fire Services Territory shall mean the primary response areai representing the area closest to the City's station as depicted in Exhibit"A" tot this  incidents.  protocols, radio system, and response assignments.  Agreement.  Page 2 of13    Section 3. Fire Suppression and First Response EMS/Rescue Services. A. Service Provider and Service. Area. The City shall provide the initial response and support to all fire suppression and EMS/rescue incidents throughout Alachua County as dispatched by the Combined Communication Center (CCC) irrespective of political boundaries. The County shall provide initial response and support to all fire suppression and EMS/rescue incidents within the municipal boundaries oft the City as dispatched by the Combined Communication Center (CCC). B. Incident Command. Command and control ofevery incident shall comply with thel Nationall Incident Management System. Each party may retain, assign, or assume command ofa fire incident occurring C. Level of Service (LOS) Standards. City's] Fire Department shall meet the 1.1 Unit response shall occur within one (I)minute of dispatch (completion 2. Allj personnel must meet thel Florida Fire Standards and' Training Requirements as set forth in Chapter 633, Part] IV, Florida Statutes. In addition, paid personnel shall be certified emergency medical  within its political jurisdiction. following LOS Standards: ofthe initial page).  technicians or paramedics.  3. The City shall routinely search the Office of] Inspector General's List of Excluded Individuals/Entities webpage to ensure all new hires and employees are: not contained on this list. Employees found to be on this list shall not provide services within Alachua County. 4. Ther responding Engine, Brush, or Squad unit(s) shall be staffed with two (2)! personnel; Tanker may be staffed with one (1) 5. When responding from Station, the initial first response unit must arrive on scene within twelve (12) minutes 80% of the time from . Apparatus assignment to incidents shall bei in accordance with  person.  dispatch.  CCC dispatch protocols.  Page 3 of13    7. The City Fire Department shall maintain ai minimum ISO Class 9 rating. A failure oft the City's Fire Department to maintain this minimum classification will result in ai reduction int the amount due to City under The amount of reduction shall be equivalent to the percentage representing the City Fire Department's non-medical incident responses for thel last fiscal year in which the City's Fire Department had an ISO rating of Class 9 or better. The percentage reduction shall be taken on each payment due and owing to City beginning the first payment immediately following the effective date oft thel ISO Class change. Should an ISO Class 9 or better rating be restored, payment will return tot the amount specified in this Agreement beginning the fiscal year immediately following the effective date of the improved ISO  Section 10(A)ofthis Agreement.  classification.  For the purpose oft this subsection, the City shall provide ACFR copies ofany correspondence: received from ISO which indicates ar minimum 8. The City's Fire! Department shall be responsible for first response fire and] EMS within the department's defined Fire Services Territory, to include all responsibility for reporting to thel Florida Incident Fire Reporting System (FIFRS). It is recognized that all responses by ACFR to the City Fire Department's Fire Services Territory shall be for the purpose of providing aid to the City's Fire Department and ACFR's response shall be recognized as automatic aid fort the purpose of 9. ACFR shall be responsible for control of all fire investigations within the City Fire Department's defined Fire Services Territory, excluding 10. In addition to the above requirements, the County and City agree to an enhanced level of service (Tier 2) at aj price of $865.50 per  rating greater than 9 within 30 days ofreceipt.  reporting.  those within the municipal boundaries.  incident which consists of: Four (4) person daily staffing ALS Certification  Staffcomprised of State Certified Drive Operators and Company Officers  Page 4 of13    Int the event the city is unable to continue ALS Certification, the county shall compensate at the Tier Ilevel at aj price of $734.59 per incident.  Section 4. Dispatch Protocols. The City may make protocol recommendations. Dispatch protocols shall be developed by ACFR. Final authority to approve and implement dispatch protocols lies solely with the ChiefofACFR.  Section 5. Equipment, Training and Staff.  A. The City shall provide the necessary equipment and staff to perform its B. To ensure compatibility and interoperability with the Fire Services Network the City) Fire Department's equipment and operating procedures shall not be inconsistent with or in conflict with that used or adopted by the County. C. The County shall provide a complement of Advanced. Life Support (ALS) disposable medical supplies utilized by the City's primary fire apparatus responding under this Agreement, provided that the supplies are those currently used by ACFR. The County shall resupply consumable supplies as the supplies are used during emergency incidents. D. The County shall provide support for necessary training to meet ISO: multi- company and automatic aid company training. The list of dates and times fori in-person training willl be provided on an ongoing basis for scheduling E. The County shall make available all electronic training and the database to all active members oft the department. Itis agreed that any costs associated with membership and access fees shall be the responsibility of the F. The City shall provide to. ACFR al list ofall active paid and volunteer members who provide fire suppression & first response. EMS/rescue services on a quarterly basis, including documentation of qualifications  duties under this Agreement.  purposes.  department, not ACFR.  meeting Section 3(C)(2) ofthis Agreement.  G. The City shall provide a daily roster to the Combined Communications Center (CCC) ofall on-duty members who will be responding to calls at shift change each  morning.  Section 6. Other Agreements. This Agreement shall have priority over: any other  Page5of13    agreement as related to the provision off fire suppression and first response EMS/rescue servicesi in Alachua County except when City units have already responded to a request for mutual aid with another agency that the City has an Section 7. Dispatch Services. The County will provide central receipt of emergency calls, dispatching of units per the dispatch protocol as established Section 8. Communications: Equipment. The County will provide the following A. Mobile and portable radios. Mobile and portable radios will bej provided to the City Fire Department for exclusive use when responding to incidents dispatched by Alachua County. The actual number ofradios provided shall be determined by the Chiefof ACFR in consultation with the City's representative. The number ofradios provided by the County will not 1. The County will provide access for County-owned radios to the  agreement with.  through the CCC, and voice radio communications.  communications equipment:  exceed ten (10).  Trunked Radio System (TRS).  2. The County shall be responsible for maintenance, installation/remoyal, and replacement ofCounty-owned: radios. All mobile radios are to be installed in primary emergency response apparatus by authorized 3. Additional mobile and portable radios may bej purchased by the City but must meet the specifications and have full operability with the 4. The City shall bei responsible for any additional monthly TRS access fees for additional City owned TRS-capable portable and/or mobile 5. The Citys shall be responsible for maintenance, installation/remoya, and replacement of City-owned radios. All mobile radios are to bei installed inj primary emergency response apparatus by authorized technicians.  technicians.  TRS.  radios.  Section 9. Payment.  A. The County shail pay the City for services provided to the County  Page 6 of13    identified in this agreement in accordance with the following:  1. The total number ofi incidents for service provided by the City to unincorporated Alachua County, and municipalities where. ACFR is designated as the first response fire suppression andl EMS provider. 2. Payment for service shall be quarterly and based upon the previous 3. Each call fors service (Tier 2) shall be compensated at ai rate 4. The City Fire Chief and. ACFR Fire Chief, or their designee, shall confer annually between January 1 and March 1, allowing both entities to properly budget for the following fiscal year.  quarter incidents. of865.50 peri incident.  B. Payments to the City shall be made ini four (4) payments made on a quarterly basis in accordance with the provisions fors 218, Part VII Florida Statutes ("Local Government Prompt Payment Act"). Payment must be received nol later than the 30th oft the month that the payment is due. C.Int the event this agreement is terminated pursuant to Section 11,a prorated share ofi funds shall be payable until the date oft termination. D. Int the event that the City Fire Department fails to maintain ai minimum ISO Class 91 rating, the amount due under this Agreement shall be reduced as specified in Section 3(C)(7) of this Agreement. E. The County shall fund the items listed below for the City's participation in thel Fire Services Network: 2. Replenishment ofDisposable Medical supplies. 3. Access to and use of the Countywide Radio System. 4. Mobile and portable: radios. 5. Dispatch and radio communication services.  1. Administrative oversight and management oft the Fire Services Network.  F. The City shall reciprocate payment peri incident, at the same: rate that the County pays pers section 9.A.3 and 4, to the County when County fire apparatus (excluding rescue and command) are dispatched within the municipal boundaries ofthe City. Compensable incidents shall be netted against the total incidents provided by the G. Notwithstanding any provision to the contrary, after September 30, 2024,  City from 9.A.1 on a quarterly basis.  Page 7of13    the City may notify the County ofits desire to renegotiate the amount specified in subsection (A) by providing written notice to. ACFR to be received by December 319 oft the year immediately preceding the fiscal year in which the change in contract amount is sought.  Section 10. Entire. Agreement This Agreement constitutes the entire agreement and supersedes all prior written or oral agreements, understandings, or  representations.  Section 11. Effective Date, Duration, Termination. This Agreement shall be effective on October 1,2024, and shall remain ine effect until midnight September  30, 2025, unless terminated as follows:  A. Breach. Ifeither party fails to fulfill its obligations under this Agreement, or ife either party breaches any oft the provisions, covenants, or stipulations under this Agreement, the other party shall give a written notice to the party in default stating the failure or breach and provide ai reasonable time period for correction ofs same. In the event the correction isi not made in the allotted time, the other party shall send a written notice oft termination, effective not earlier than 120 days from the date ofr notice. Within 30 days of the notice oftermination, the Administrating Officials of each party shall meet in an B. Termination Due to Funds Availability. The performance of any and all provisions of this Agreement by the City and County are expressly conditioned upon the availability of funds lawfully appropriated and budgeted to carry out the purpose ofthis Agreement. In the event either party anticipates an unavailability ofi funds, then that Party may terminate this Agreement, effective at midnight on the next September 30th, by providing written notice no later than May 315 ofthat year. Each Party is the sole and final authority as to the availability of funds for such party. Each party is obligated to pay all funds due prior to the date oft termination. Either party may terminate this Agreement for convenience by providing written notice oft termination to the other party. Written notice of termination for convenience shall be submitted by October 1st and the effective date ofwhich shall be the following September 30th  effort to resolve the dispute.  Section 12. Insurance.  A. The County represents that iti is self-funded: for liability insurance in accordance with Section 768.28, Florida Statutes. The County agrees to  Page 8 of13    maintain insurance coverage, either through self-insurance or commercial policy, on their property utilized as part oft this Agreement to include premises liability int the amount to ensure: full replacement, Automobile Physical Damage and Public Liability incidents arising from Automobile Liability (both Bodily Injury and Property Damage), Commercial General B. The City agrees to maintain insurance coverage, either through self- insurance or commercial policy, on their property utilized as part oft this Agreement, to include premises liability in the amount to ensure full replacement, Automobile Physical Damage and Public Liability incidents arising from Automobile Liability (both Bodily Injury and Property Damage), Commercial General Liability, and Workers' Compensation. C.E Each party agrees to provide the other with copies of the certificates of insurance for all coverages in effect throughout the term ofthis Agreement and willj provide the other with thirty (30) day notice of any cancellation or  Liability, and Workers' Compensation.  amendment to the insurance coverages.  Section 13. Indemnity  A. The City hereby assumes responsibility for, and hereby agrees to indemnify and hold the County harmless from any and all liability, claims, or damages imposed on the County up tot thei monetary limits provided in Section 768.28, Florida Statutes, arising out of or in connection with the negligent acts, omissions, or misconduct oft the City and its agents or employees relating to the responsibilities oft the City under this B. The County hereby assumes responsibility for, and hereby agrees to indemnify and hold the City harmless from any and all liability, claims, or damages imposed on the City up to the monetary limits provided in Section 768.26, Florida Statutes, arising out of or in connection with the negligent acts, omissions, or misconduct oft the County and its agents or employees relating to the responsibilities of the County and the services to C. Nothing contained! herein shall constitute a waiver by either Party ofs sovereign immunity or the provisions or limitation ofl liability of $768.28, Florida Statutes, as  agreement  bej provided by the County under this agreement.  may be amended. Section 14. Liability.  Eachj partys shall bes solely responsible fort the negligent acts or omissions ofits employees, volunteers, and agents which in any way relate to or arise out this Agreement. Nothing contained herein shall be construed as consent to bes sued by  Page 9of13    third parties in any matter arising out ofthis Agreement or constitute a waiver by either party ofi its sovereign immunity or provisions of768.28, Florida Statutes. This agreement does not create any relationship with, or any rights ini favor of, any  third party.  Section 15. Service Disputes.  The County and City shall each appoint one: representative whose responsibility shall bet to review and resolve any and all service disputes. The Representatives must be from an operational Chiefl level classification. Repeat, habitual, and unresolved disputes willl be forwarded to the attention of the Chiefof ACFR and City Manager. The County, upon execution ofthis Agreement, shall file the same with the Clerk. Thel laws ofthe State ofFlorida shall govern this Agreement; venue is in Alachua  Section 16. Filing of Agreement. Section 17. Applicable Law. County, Florida. Section 18. Notices.  Except as otherwise provided herein, any notice, acceptance, request, or approval from either party to the other party shall be in writing and sent by certified mail, return receipt requested, and shall be deemed tol have been received when either deposited in al United States Postal Service: mailbox or personally delivered with signed proof of delivery. The County's representative and the City's representative  are:  Michele Lieberman, County Manager Alachua County, Florida PO Box 2877 Gainesville, FL32602-2877 J.K. "Jess" Irby, Esq. Clerk ofthe Court Post Office Box 939 Gainesville, FL32602 Contracts ATTN: Finance and. Accounting Section 19. Non-Waiver. terms of this Agreement.  Katherine Weitz, Mayor High Springs, Florida 23718 W UsHwy 27 High Springs, FL32643 Office ofManagement and Budget 105 SE 1st Avenue, Suite6 Gainesville, Florida 32602 ATTN:  Waiver or breach of any provision oft this Agreement shall not be deemed to be a waiver ofa any other breach and shall not be construed to be an modification ofthe  Page 10 of13    Section 20. Severability.  Ifany provisions oft this Agreement shall be declared illegal, void, or unenforceable the other provisions shall not be affected but shall remain in full force and effect.  IN WITNESS WHEREOF, the parties hereto have made and executed this Interlocal Agreement for Fire Suppression & First Response EMS/Rescue Services between Alachua County and the City of] High Springs on the respective dates  beneath each signature.  REMAINDER OF THIS PAGEI INTENTIONALLY LEFTI BLANK  Page 11 of13    ALACHUA COUNTY: BOARD OF COUNTY COMMISSIONERS ALACHUA COUNTY, FLORIDA Mary C. Alford, Chair Board of County Commissioners  By: Date:  ATTEST:  J.K. "Jess" Irby, Esq. Clerk  APPROVED AS TO FORM Alachua County Attorney CITY OF HIGH SPRINGS: CITY OF HIGH SPRINGS Katherine Weitz, Mayor City ofHigh Springs Date:  (SEAL)  By:  ATTEST: Clerk  APPROVED AS TO FORM City of] High Springs Attorney  (SEAL)  Page 12 of13    EXHIBIT. A  ALACHUA COUNTY FIRE RESCUE  Municipality Name - HIGHS SPRINGS Equal Distance Terilories STATION21 STATION24 STATION2 28 STATIONZ 29  STATION2 29 HIGH SPRINGS  STATION21 MKLEINTIS 441  STATION28 NEWBERRY  STATION24  32601  Page 13 of13    BIGH  FLORIDA  New  Business  Item #e    Commission Agenda Item Request Form  MEETING DATE: SEPTEMBER 12, 2024  SUBJECT: DISCUSS, CONSIDER, AND. ACT ONI DOUGLASS HISTORICAL  SCHOOL SOCIETY INC. LEASE. AGREEMENT. AGENDA SECTION: NEW BUSINESS DEPARTMENT: CITY MANAGER  PREPARED BY: EXECUTIVE ASSISTANT, ASHLEY MAULDIN  RECOMMENDED ACTION: APPROVAL OF THE LEASE. AGREEMENT BETWEENT THE CITY OF HIGH SPRINGS AND THE DOUGLASS  HISTORICAL SCHOOL SOCIETY INC.  Summary  RESOLUTION 2024-T APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF HIGH SPRINGS AND THE DOUGLASS HISTORICAL SCHOOL SOCIETY INC. FOR CERTAIN PREMISES LOCATED AT 23760 NW 187TH AVENUE, HIGH SPRINGS, FL 32643; THE OLD SCHOOL  COMMUNITY CENTER BLUE: SPRINGS ROOM.  ATTACHMENTS: RESOLUTION 2024-T AND THE: LEASE AGREEMENT  REVIEWED BY CITY MANAGER:    RESOLUTION202-T  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS APPROVING THE LEASE BETWEEN' THE CITY OF HIGH SPRINGS, AS LANDLORD, AND THE DOUGLASS HISTORICAL SCHOOL SOCIETY INC., AS TENANT, FOR CERTAIN PREMISES LOCATED AT 23760 NW 187H AVENUE HIGH SPRINGS, FL: 32643; THE OLD SCHOOL COMMUNITY CENTER BLUE SPRINGS ROOM; AUTHORIZING THE MAYOR OF THE CITY OF HIGH SPRINGS TO EXECUTE THE LEASE ON BEHALF OF THE CTYOFHIGHSPAINGS: PROVIDINGFORCONFLICIS, ;AND  PROVIDING AN: EFFECTIVE DATE.  WHEREAS, the City ofHigh Springs (hereinafter "City")ist record owner oft the premises located at 237601 NW 187th Avenue, High Springs, FL: 32643 known as the Old School Community  Center Blue Springs Room on High Springs Property; and  WHEREAS, the City and Douglass Historical School Society Inc. desire to enter into a lease of the premises, whereby the City, as landlord, would lease the premises to the Douglass  Historical School Society Inc., as tenant, at ten dollars ($10)ayear; and aforementioned lease and authorize the Mayor to execute same.  WHEREAS, it is in the best interest of the City of High Springs to approve the NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF HIGH  SPRINGS, FLORIDA. ASFOLLOWS:  SECTION ONE: Thel lease as set forth in Exhibit A is hereby adopted.  SECTION TWO: The Mayor is hereby authorized to execute the lease set forth in Exhibit A on SECTION THREE: All resolutions and parts of resolutions in conflict herewith are hereby SECTIONFOUR: This Resolution shall become effective immediately upon final adoption. PASSEDinregular session ofthel High Springs City Commission this 12th day of September2024.  behalfofthe City ofHigh Springs. repealed tot the extent ofs such conflict.    City of High Springs Resolution: 2024-T  Douglass Historical School Society Inc. Lease  CITY OF HIGH SPRINGS  Katherine Weitz, Mayor  ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF HIGH  SPRINGS, FLORIDA: Angela Stone, City Clerk  (municipal seal)  APPROVED AS' TO: FORM AND LEGALITY:  S. Scott Walker, City Attorney    LEASE AGREEMENT  THIS LEASE AGREEMENT, dated this laws ofthe State ofFlorida, hereinafter called"CITY", and  by and between the hereinafter called  CITY OF HIGH SPRINGS, 23718 W US Hwy 27, a municipal corporation chartered under the  LESSEE."  WITNESSETH:  1. DESCRIPTION OF PREMISES: That for an in consideration of the covenants and agreements herein contained and the rents reserved and to bej paid by the Lessee to the City, the City has leased, let and rented, and by these presents does lease, let and rent unto the Lessee the following described property in High Springs, Alachua County,  Florida, to-wit:  23760 NW 1871H Avenue, High Springs, FL: 32643 Old School Community Center, Blue Springs Room  2. TERM:  A. Initial Term: The Lessee shall have the right to have and to hold the above described premises for a term of one (I)year (consisting of twelve (12) calendar Initial Term, subject to the parties' rights to renew this lease upon the same terms and conditions as set forth herein and subject to earlier termination as herein B. Extension Option: This lease shall automatically renew from year to year, unless either party gives written notice at least thirty (30) days prior to the then-current Expiration Date. Such cancellation and termination shall be without penalty to either party and shall be effective within thirty (30) days after one party gives written notice oft termination to the other. However, the giving ofs such notice shall not release either the CITY or Lessee from full and faithful performance of all covenants of this Lease during the period between the giving of notice and the 3. USE AND POSSESSION: Lessee shall use the leased premises for the purposes for which the Lessee is authorized under its charter. The Lessee agrees that the leased premises shall at no time be used for any unlawful purpose. CITY may at any reasonable time enter upon the leased premises by its agent for the purpose of  months) commencing provided.  hereinafter referred to as the  effective date of cancellation and termination.  inspecting the same.  4. RENTAL: Lessee hereby covenant and agree to pay to the CITY, ayearly rent ofTen Dollars ($10.00), beginning on the commencement date of this Lease and continuing on1 the first day of each calendar year thereafter. Rent shall be paid to the CITY at the  above listed address.    CityofHigh Springs Page 2of8  Douglass Historical School Society. Inc. Lease  5. UTILITIES: Lessee shall pay one hundred percent (100%) of the utilities and other services furnished to the premises for the term ofthis Lease, including but not limited to electricity, gas, water, garbage, wastewater, security monitoring, and telephone NOTICES: For purpose ofr notice or demand, the respective parties shall be served by certified or registered mail, return receipt requested, addressed to the Lessee at their principal office address as set forth herein, and to the CITY at its principal office 7. ALTERATIONS AND MAINTENANCE: Lessee by occupancy hereunder, accepts the leased premises as being in good repair and condition and shall maintain the property in a clean and organized manner. The leased premises are being leased in an "As Is" condition. However, should any damage occur to any portion of the buildings by reason of the negligence of Lessee, its agents, servants, customers or employees, such damage shall be promptly repaired by Lessee at its expense. Lessee shall keep clean of all trash and litter of any kind on the inside of said premises and the grounds immediately surrounding thel building. Forr regular maintenance ofthe leased premises, the Lessee shall be responsible for all such expenses up to $500.00, the City shall be responsible for all individual expenses totaling more than $500.00 unless the 8. TENANTS' INSURANCE REQUIREMENTS: Lessee shall indemnify and hold harmless the CITY from and against all loss, damage, or claim of loss or damages suffered, sustained, incurred or claimed by any person, firm, or corporation because of damage to person or property sustained or alleged to have sustained while in, on, or about such premises, or as the result ofLessee use or occupation thereof. In addition, Lessee shall maintain liability insurance on all personnel and the building. The Lessee at its own expense shall insure the improvements on the leased premises to the full insurable value thereof against fire and hazards covered by an extended coverage endorsement for the benefit ofthe CITY and the Lessee, each of whom shall be named in the policy or polices ofinsurance. Such insurance shall be written by a company to be approved by the CITY, and the CITY shall be furnished with a copy ofalli insurance policies and with documentary evidence that the premiums on such policies are currently paid. All insurance policies shall name the City as an additional insured. In the event the improvements on the leased premises are damaged or destroyed by fire or other casualty, all oft the proceeds oft the insurance policies provided for above shalll be used toi immediately replace the improvements or repair the same. All of the Lessee's personal property placed or moved into the leased premises shall be at the risk of the Lessee or the owner thereof. The CITY shall not be liable tol Lessee for any damage to said personal property. The CITY shall also secure property insurance on the premises  service.  address as set forth herein.  maintenance is required as a result ofthe negligence of the Lessee.  in the name of the City only.    City ofHigh Springs Page3of8  Douglass Historical School Society. Inc. Lease  9. ASSIGNMENT AND SUBLEASE: Lessee covenant and agree not to encumber or assign this Lease or sublet all or any part of the leased premises without the written  consent of the CITY.  10. TAXES: Thel Lessee shall not be obligated to pay any taxes assessed against thel leased ILALTERATIONS, IMPROVEMENIS AND FIXTURES: Any and all improvements, additions, alterations or fixtures (including trade fixtures) placed on or made toi thej premises by Lessee during thet term hereof, shall continue to bet the absolute property of the CITY, free and clear of any and all claims of any third party, at the Termination oft this Lease, unless otherwise agreed tol by the parties. The Lessee shall not make any alterations or changes to the improvements on the leased premises which in any manner change or alter the structural portions thereof without the prior written improvements placed on the leased premises and shall keep and maintain the leased premises and all improvements thereon in good and substantial repair during the term of this lease to the end that the expiration or termination of this lease. The leased premises shall be delivered up to the CITY in good and well kept condition, ordinary wear and tear and damage by the elements excepted; provided, however, that any damage done to the interior walls, floors, ceilings or fixtures not caused by ordinary wear and tear or by the elements shall be repaired in good and workmanlike manner by the Lessee at Lessee' expense with materials identical to or as near as may be to the original materials which were damaged. At the expiration or termination of this lease alli improvements placed on the leased premises shall become the property ofthe CITY, it being understood between the parties that in the event the Lessee are not in default under this lease that Lessee: may remove their personal property which is not affixed to the realty from the leased premises at the expiration ofthis lease; otherwise, that is to say, in the event this lease is terminated by reason oft the default oft the Lessee, Lessee shall not have the right toi remove their personal property from thel leased premises, and all such personal property shall stand to secure. Lessee' performance under the terms of  premises during the term oft this lease.  consent oft the CITY. The Lessee at its expense shall pay for all  this lease and the CITY shall have a lien on such personal property for that purpose.  12. CONSTRUCTION OF LANGUAGE: The terms Lease, lease agreement or agreement shall be inclusive of each other, also to include renewals, extensions or modifications of the Lease. Words of any gender used ini this Lease shall be held to include any other gender, and words in the singular shall bel held to include the plural and the plural to include the singular, when the tense requires. The paragraph headings and title are not aj part oft this Lease and shall have no effect upon the construction ori interpretation of any part hereof. The parties! have participated in the drafting of all parts oft this Lease, and have each had an opportunity to review this    City of High Springs Page 4of8  Douglass Historical School Society Inc. Lease  Lease with legal counsel. As a result, it is the intent of the parties that no portion of this Lease shall be interpreted more. harshly against either ofthe parties as the drafter. 13.S SURRENDER OF PREMISES: Lessee agree to surrender the premises at the end of the lease term tot the CITY in good condition, allowing for reasonable use and wear and  tear.  14.' TERMINATION: In the event the Lessee shall fail to pay said rental, or any. part thereof within ten (10) days after the same becomes due, or fail to perform and keep any of the covenants or obligations contained in this lease, or if the Lessee shall be adjudicated bankrupt or insolvent according to law, or shall make an assignment for the benefit of creditors, then and in any of said events, the CITY, after first giving the Lessee five (5) days written notice ofitsi intention SO1 to do, may at its continuing option cancel this lease and forthwith lawfully enter upon the leased premises and possess the same and expel thel Lessee and those claiming by, through or under the Lessee without being deemed guilty of any manner of trespass and without prejudice to any remedies which the CITY might otherwise have and the Lessee covenant that ini the event ofany such action by the CITY that the Lessee shall indemnify and save harmless the CITY from any loss, cost, damage, liability or expense incurred by the CITY by reason of 15.SUCCESSORS AND ASSIGNS: This Lease shall bind and insure to the benefit of the successors, assigns, heirs, executors, administrators and legal representatives ofthe 16. NON-WAIVER: No waiver of any covenant or condition ofthisLease by either party shall be deemed to imply or constitute a further waiver of the same covenant or 17.SPECIAL PROVISIONS: In the event the CITY sells the demised premises, the purchaser shall take ownership ofthe property subject to the lease. In the event ofsale, 18. GOVERNING LAW: This Lease is made in the State of Florida for property located in) Florida, therefore it is agreed by the parties hereto that the Lease will be construed using the laws oft the State ofFlorida. Ini the event ofany dispute, claim or controversy concerning this Lease, or any dispute, claim or controversy arising out of or relating to any interpretation, construction, performance or breach ofthis Agreement, both parties 19. BINDING EFFECT: This instrument is binding upon the CITY, and the Lessee, their  any such action.  parties hereto.  condition ofany other covenant or condition oft this Lease.  Lessee may cancel this lease upon consent oft both parties.  agree that venue shall bei in Alachua County, Florida. heirs, successors, and permitted assigns.    City of1 High Springs Page 5of8  Douglass Historical School Society Inc. Lease  20. ATTORNEY FEES: In the event of any action orj proceeding brought by either party against the other under this Lease, the prevailing party shall be entitled to recover all costs and expenses including reasonable fees ofits attorney's and such other actions or proceeding in such amount as the court may judge reasonable under the laws of the 21.SOVEREIGN IMMUNITY: Notwithstanding any other provision set forth in this Lease, nothing contained in this Lease shall be construed as a waiver oft the City's right to sovereign immunity under section 768.28, Florida Statutes, or other limitations imposed on the City's potential liability under state or federal law. As such, the City shall not be liable under this Lease for punitive damages or interest for the period before judgment. Further, the City shall not be liable for any claim or judgment, or portion thereof, to any one person for more than twol hundred thousand dollars ($200,000.00), or any claim or judgment, or portion thereof, which, when totaled with all other damages or judgment paid by the State ori its agencies and subdivisions arising out oft the same incident or occurrence, exceeds the sum oft three hundred thousand dollars ($300,000.00). This paragraph shall survive termination of 22. SEVERABILITY: Ifany provision of this Lease is held to be invalid, void, or unenforceable, the remaining provisions shall nevertheless remain in full force and effect, unless the absence of the invalid, void or unenforceable provision or provisions causes this Lease to fail in its essential purpose. 23. CITY'S RIGHT OF ENTRY: Subject to applicable law, the CITY or any ofi its agents shall have the right to enter said premises during all reasonable working hours, upon the giving oftwenty-four (24) hours' prior notice (unless an emergency exists, in which case the CITY shall give earliest practicable notice) to examine the same or make such repairs, additions, or alterations as may be deemed necessary for safety, 24. WARRANTY OF PURPOSE: The Lessee warrants that it is a nonprofit organization or entity which is organized for nonprofit purposes, and shall provide the City annual with proof ofits 501(c)(3) status or other Internal Revenue Service designation. The Lessee acknowledges that ifit fails toj provide such proofitisi in 25. PUBLIC RECORDS. Public Records. Pursuant to Section 119.0701, Florida a) During thet term ofthis Agreement, Lessee shall comply with the Florida Public Records Law, to the extent such law is applicable to Lessee. If Section 119.0701, Florida Statutes is applicable, Lessee shall do the following: (1) Keep and maintain public records required by  State ofFlorida.  this Lease.  comfort, or preservation thereof the premises.  breach ofthis Lease.  Statutes, the Parties agree to the following:    City of High Springs Page 60f8  Douglass Historical School Society Inc. Lease  City to perform this service; (2) Upon request from City, provide City with a copy of the requested records or allow the records tol bei inspected or copied within ai reasonable time ata cost that does not exceed the cost allowed by law; (3) Keep from disclosure those public records that are exempt or confidential from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if Lessee does not transDer the records to City; (4) Upon completion oft the contract, Lessee will transfer, at no cost, all public records to City, orl keep and maintain public records required by City to perform the service. If Lessee transfers to City all public records upon completion oft the contract, Lessee shall destroy any duplicate public records that are exempt or confidential from public recordD disclosure requirements. IfLessee keeps and maintains public records upon completion of the contract, Lessee shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to City in a format that is compatible with the information technology b) Lessee shall keep and make available to City fori inspection and copying, upon written request by City, all records in Lessee's possession relating to this Agreement. Any document submitted to City may be apublic record and is open fori inspection or copying by any person or entity unless considered confidential and exempt. Public records are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction ofofficial business by an agency. Any document in Lessee's possession is subject toi inspection and copying unless exempted under Chapter 119, Florida Statutes. c) During the term ofthis Agreement, Lessee may claim that some or all ofLeseesinformation, including, but not limited to, software, documentation, manuals, written methodologies and processes, pricing, discounts, or other considerations (hereafter collectively referred to as "Confidential Information"), is, or has been treated as, confidential and proprietary by Lessee in accordance with Section 812.081, Florida Statutes, or other law, and is exempt from disclosure under the Public Records Act. Lessee shall clearly identify and mark Confidential Information as Confidential Information" and City shall use its best efforts to maintain the confidentiality of the information properly identified by Lessee as "Confidential d) City shall promptly notify Lessee in writing ofa any request received by City for disclosure of Lessee's Confidential Information and Lessee may assert any exemption from disclosure available under applicable law or seek a protective order against disclosure from a court of competent jurisdiction. Lessee shall protect, defend, indemnify, and hold City, its officers, employees and agents free and harmless from and against any claims or. judgments arising out of a request for disclosure of Confidential Information. Lessee shall investigate, handle, respond to, and defend, using counsel chosen by City, at Lessee's sole cost and expense, any such claim, even ifany such claim is_ groundless, false, or fraudulent. Lessee shall pay for all costs and expenses related to such claim, including, but not limited to, payment of attorney  systems ofCity.  Information."    City of! High Springs Page 7of8  Douglass. Historical School Society Inc. Lease  fees, court costs, and expert witness fees and expenses. Upon completion oft this Agreement, the provisions oft this section shall continue to survive. Lessee releases City from all claims and damages related to any authorized and lawful disclosure of documents by City. e) If the Lessee refuses to perform its duties under this section within 14 calendar days of notification by City that a demand has been made to disclose Lessee's Confidential Information, then Lessee waives its claim that any information is Confidential Information, and releases City from claims or damages related to the subsequent disclosure by City. Ar request to inspect or copy public records relating to this Agreement must be made directly to City. IfCity does not possess the requested records, City shall immediately notify Lessee ofthei request, and! Lessee must provide the records to City or allow thei records tol bei inspected g) IfLessee fails to comply with thel Public Records Law, Lessee shall be deemed have breached a: material provision of this Agreement and City shall enforce this Agreement and Lessee 26. OMISSION. Failure of this agreement to address any particular permit, condition, terms or restriction shall not relieve the Developer of the necessity of complying with the law governing said permitting requirements, conditions, terms, or restrictions. 27 ENTIRE AGREEMENT. This document incorporates and includes all agreements applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this 28 AMENDMENTS. No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document  or copied within a reasonable time.  may bes subject to penalties pursuant to Chapter 119.  Agreement that are not contained herein  executed with the same formality as this agreement.    CityofHigh Springs Page8of8  Douglass Historical School Society Inc. Lease  IN WITNESS WHEREOF, the CITY OF HIGH SPRINGS and LESSEE have caused this instrument to be executed as oft the date first above written by their respective officers or parties  thereunto duly authorized.  Signed, Sealed and delivered in our presence as witnesses:  LESSOR: CITY OF HIGH SPRINGS By Katherine Weitz, Mayor ATTEST:  Witness Witness Astol Lessor  Angela Stone, City Clerk  LESSEE: Douglass Historic School Society Inc. Onl behalfofDouglass Historic School Society Inc.  Date  Title    BIGH  LORIDP  New  Business  tem #4    Commission Agenda Item Request Form  MEETING DATE: SEPTEMBER 12, 2024  SUBJECT: DISCUSS, CONSIDER, AND ACT ONI RFP 2024-03 CODE ENFORCEMENT OFFICER SERVICES AGREEMENT.  AGENDA SECTION: NEW BUSINESS DEPARTMENT: CITY MANAGER  PREPARED BY: EXECUTIVE ASSISTANT,ASILEY MAULDIN  RECOMMENDED ACTION: APPROVAL OF SERVICES AGREEMENT BETWEEN THE CITY OF HIGH SPRINGS AND WIILLDAN ENGINEERING.  Summary  AN AGREEMENT BETWEEN THE CITY OF HIGH SPRINGS AND WILLDAN ENGINEERING: TO PROVIDE CODE ENFORCEMENT SERVICES IN ACCORDANCE WITH THE CITY OF HIGH SPRINGS CODE OF ORDINANCES AND FLORIDA STATUTES CHAPTER 162, AS A CODE  ENFORCEMENT OFFICER.  ATTACHMENTS: RESOLUTION 2024-U AND SERVICES AGREEMENT  REVIEWED BY CITY MANAGER:    RESOLUTION NO 2024-U CITY OF HIGH SPRING, FLORIDA  A RESOLUTION OF THE CITY OF HIGH SPRING, FLORIDA APPROVING THAT CERTAIN AGREEMENT BETWEENT THE CITY AND WILLDAN ENGINEERING, INC. FOR CODE ENFORCEMENT SERVICES; MAKING CERTAIN FINDINGS OF FACT INS SUPPORT OF THE CITY APPROVING SAID AGREEMENT; RECOGNIZING THE AUTHORITY OF THE MAYOR TO EXECUTE AND BIND THE CITY TO SAID AGREEMENT; DIRECTING THE MAYOR TO EXECUTE AND BIND THE CITYTO SAID AGREEMENT; REPEALING ALL PRIOR RESOLUTIONS IN CONFLICT; AND  PROVIDING ANE EFFECTIVE DATE.  WHEREAS, the City of High Spring ("City"): solicited bids for code enforcement services (the "Project") WHEREAS, Willdan Engineering, Inc. (the "Vendor") was awarded the bid to complete the Project; WHEREAS, the Vendor and the City desire to enter into that certain contract to complete the Project by adoptingt thet terms oft they proposed contract with) Vendori int thei form of thel Exhibit attached hereto WHEREAS, completing the Project bye engaging the Vendor's services isi ini the publici interest andi int the  vial RFP No. 2024-03;and  and  (the' "Agreement"); and  interests of the City; now therefore  BEI IT RESOLVED by the City Commission oft the City of High Spring, Florida:  1. Engaging the Vendor to provide the products and services in the Agreement to complete the 2. Inf furtherance thereof, the Agreement in thet form of the Exhibit attached hereto should be andi is 3. The Mayor of the City of High Spring is the officer of the City duly designated by the City's Code of Ordinances to enforce such rules and regulations as are adopted by the City Commission of the 4. Inthe absence of the Mayor, thel Vice-Mayor of the City of High Springi is the officer of the City duly designated by the City's Charter and/or Code of Ordinances to commit the City to contractual obligations as such contracts are adopted by the City Commission ofi the City of High Spring; and 5. The Mayor of the City of High Spring is authorized to execute on behalf of and bind the City to the  Project is in the public or community interest and for public welfare; and approved by the City Commission of the City of High Spring; and  City of High Spring; and  Pageiof2    City of Highs Spring, Florida Resolution: 2024-  Willdan Engineering, Inc.  Services Agreement-C Code Enforcement  terms of the Agreement; and terms of the Agreement; and  6. The Mayor of the City of High Spring is directed to execute on behalf of and bind the City to the 7. Ally priorr resolutions oft the City Commission oft the City of High Spring in conflict witht this resolution 8. This resolution: shalll become effective and enforceable upon final passage byt the City Commission APPROVED AND ADOPTED, by an affirmative vote of a majority of a quorum present of the City Commission of the City of High Spring, Florida, at a regular meeting, this 12th day of September,  are! hereby repealed toi the extent of such conflict; and  oft the City of High Spring.  2024.  BY THE MAYOR OF THE CITY OF HIGH SPRING,  FLORIDA  Katherine Weitz, Mayor  ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF HIGH SPRING, FLORIDA:  Angela Stone, City Clerk  APPROVED. ASTOFORM. AND LEGALITY:  S. Scott' Walker, City Attorney  Page 2of2    SERVICES. AGREEMENT  THIS SERVICES AGREEMENT ("Agreement"): is made as of this  day of  202 ("Effective  Date"), by and between the City ofHigh Springs, al Floridai municipal corporation ("City"), and Willdan! Engineering, Inc, a Foreign Profit Company, Comtneor,(mdvadialy, each a Party," and collectively, the' "Parties"). WHEREAS, the City requested proposals pursuant to RFP No.2024-03 (the Procurement Document") for Code WHEREAS, based upon the City's assessment of Contractor's proposal, the City selected the Contractor to provide WHEREAS, Contractor represents it has the experience and expertise to perform the Services set forth in this NOW,T THEREFORE, in consideration oft the above recitals, the mutual covenants, agreements, terms and conditions herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually  WITNESSETH:  Enforcement Officer Services for the City of High Springs; and  the Services defined herein; and Agreement.  acknowledged, thel Parties agree as follows:  1. Definitions.  a. "Agreement" means this Agreement, including all Exhibits, which are expressly incorporated herein by "City Confidential Information" means any City information deemed confidential and/or exempt from Section 119.07, Florida Statutes, and Section 24(a), Article lofthel Florida Constitution, or other applicable law, and any other information designated in writing by the City as City Confidential Information. "Contractor Confidential Information" means: any Contractor information designated as confidential and/or exempt by Florida's public records law, including information constituting a trade secret pursuant to Chapter 688, Florida Statutes, and is designated in this Agreement or in writing as a trade secret by Contractor (unless otherwise determined tol be a public record by applicable. Florida. law).Notwithstanding the foregoing, Contractor Confidential Information does not include information: (I) becoming public other than as aresult ofac disclosure by the City in breach ofthe Agreement; (2) becoming available to the City on a non-confidential basis from a source other than Contractor, which is not prohibited from disclosing such information by obligation to Contractor; (3) known by the City prior to its receipt from Contractor without any obligation or confidentiality with respect thereto; or (4) is developed by the City d. "Contractor Personnel" means all employees of Contractor, and all employees of subcontractors of Contractor, including, buti not limited tot temporary and/or leased employees, who arej providing the Services "Services" means the work, duties and obligations to be carried out and performed safely by Contractor under this Agreement, as described throughout this Agreement and as specifically described in Exhibit. A ("Statement of Work") attached hereto and incorporated herein by reference. As used in this Agreement, Services shall include: any component task, subtask, service, or function inherent, necessary, orac customary part oft the Services, butr not specifically described in this Agreement, ands shalli include thej provision ofall standard day-to-day administrative, overhead, and internal expenses, including costs of bonds and insurance as required herein, labor, materials, equipment, safety equipment, products, office supplies, consumables, tools, postage, computer hardware/software, telephone charges, copier usage, fax charges, travel, lodging, and per diem and all other costs required to perform Services except as otherwise 2. Conditions Precedent. This Agreement, and thel Parties' rights and obligations herein, are contingent upon and subject to the Contractor securing and/or providing the performance security, if required in Section 3, and the  reference, and any amendments thereto.  independently ofany disclosures madel by Contractor.  at any time during the project term.  specifically provided in this Agreement.    City ofHigh Springs, Florida  Services Agreement with' Willdan Engineering  insurance coverage(s) required in Section 13, within ten (10) days of thel Effective Date. No Services shall be performed by the Contractor and the City shall noti incur any obligations of any type until Contractor satisfies these conditions. Unless waivedi in writing by the City, in the event the Contractor fails to satisfy the conditions precedent withint thet time required herein, the Agreement shall be deemed nott tol havel been entered into and shall  ber null and void. 3, Services.  a, Services. The City retains Contractor, and Contractor agrees to provide the Services. All Services shall be performed to the satisfaction of the City, and shall be subject tot the provisions andt terms contained herein Services Requiring Prior Approval. Contractor shall not commence work on any Services requiring prior written authorization int the Statement of Work without approval from Jeremy Marshall, City Manager. Additional Services. Fromi the Effective: Date andi for the duration oft thej project, the City may electt tol have Contractor perform Services not specifically described in the Statement of Work attached hereto but are inextricably related to and inherently necessary for Contractor's complete provision of the Services ("Additional Services"), in which event Contractor shall perform such Additional Services for the compensation specified in the Statement of Work attached hereto. Contractor shall commence performing the applicable Additional Services promptly upon receipt ofwritten approval as provided herein. d. De-scoping ofServices. The City reserves the right, ini its sole discretion, to de-scope Services upon written notification tot the Contractor by the City. Uponi issuance andi receipt oft the notification, the Contractor and the City shall enter into a written amendment reducing the appropriate Services Fee for the impacted Services by a sum equal to the amount associated with the de-scoped Services as defined in the payment schedule in this Agreement, ifapplicable, or as determined by mutual written consent ofboth] Parties based Independent Contractor Status and Compliance with the Immigration Reform and Control Act. Contractor is and shall remain ani independent contractor andi is neither agent, employee, partner, nor joint- venturer of City. Contractor acknowledges it is responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 located at 81 U.S.C. 1324, et seq, and regulations relating thereto, as either may be amended from time toi time. Failure to comply with the above provisions shall be Non-Exclusive Services. Thisi is ai non-exclusive Agreement. During the term of this Agreement, and any extensions thereof, the City reserves the right to contract with another provider for similar services as it Project Monitoring. During the term of the Agreement, Contractor shall cooperate with the City, either directly or through its representatives, in monitoring Contractor's progress and performance of this  and thel Exhibits attached hereto.  upon the scope ofv work performed prior toi issuance ofnotification.  considered a material breach of the. Agreement. determines necessary ini its sole discretion.  Agreement. 4. Term of Agreement.  Initial' Term. The term oft this Agreement shall commence on the Effective Date and shall remain in full force and effect for one (1)year, or until termination oft the Agreement, whichever occurs first. Term Extension. The Parties shall renew automatically for a one (1) year period pursuant to the same terms, conditions, and pricing set forth in the Agreement by mutually executing an amendment to this  Agreement, as provided herein. 5. Compensation and Method of Payment.  Services Fee. As total compensation for the Services, the City shall pay the Contractor the sums as, provided in this Section 5 ("Services Fee"), pursuant to the terms and conditions as provided in this  Page2of11    City of! fHighSprings, Florida  Services Agreement with Willdan. Engineering  Agreement. Iti is acknowledged and agreed by Contractor this compensation constitutes al limitation upon City's obligation to compensate Contractor for such Services required by this Agreement, but does not constitute a limitation upon Contractor's obligation to perform all of the Services required by this Agreement. In no event will the Services Fee paid exceed the not-to-exceed sums set out in subsections 5.b. and 5.c., unless the Parties agree toi increase this sum by written amendment as authorized in Section Payment Details. The City agrees to pay the Contractor the flat weekly rate of $750 per week based upon ten(10)! hours ofwork, for Services completed and accepted as provided in Section 151 herein ifapplicable, payable in monthly payments containing the aggregate of $750 per week beginning on thei first day oft the month commencing on September 1, 2024, upon submittal of an invoice as required herein. Travel Expenses. The Services Fee includes all travel, lodging and per diem expenses incurred by Taxes. Contractor acknowiedges the City is nots subject to any state or federal sales, use, transportation and Payments. Contractor shall submit invoices for payments due as provided herein and authorized reimbursable expenses incurred with such documentation as required by City. Invoices shall be submitted For time and materials Services, all Contractor Personnel shall maintain logs of time worked, and each invoice shall state the date and number ofhours worked for Services authorized to be billed on a1 time and materials basis. All payments shall be madei in accordance with the requirements of Section 218.70 ets seq., Florida Statutes, "The Local Government Prompt Payment Act." The City may dispute any payments  21 ofthe Agreement.  Contractor inj performing the Services. certain exciset taxes.  tot the designated person ass set out in Section 181 herein;  invoiced by Contractor in accordance with Section 218.76, Florida Statutes.  . Personnel.  a. Qualified Personnel. Contractor agrees each person performing Services in connection with this Agreement shall havet the qualifications and shall fulfill the requirements set forthi in this Agreement. Approval and Replacement of Personnel. The City shall have the right to approve all Contractor Personnel assigned to provide the Services, which approval shall not be unreasonably withheld. Prior to commencing the Services, the Contractor shall provide at least ten (10) days written notice of the names and qualifications of the Contractor Personnel assigned to perform Services pursuant to the Agreement. Thereafter, during the term oft this Agreement, the Contractor shall promptly and as required by the City provide written notice oft the names and qualifications of any additional Contractor Personnel assigned to perform Services. The City, on a reasonable basis, shall have the right to require the removal and replacement of any oft the Contractor Personnel performing Services, at any time during the term oft the Agreement. The City will notify Contractor in writing int the event the City requires such action. Contractor shall accomplish any such removal within forty-eight (48) hours after receipt of notice from the City and shall promptly replace such person with another person, acceptable to the City, with sufficient knowledge and expertise toj perform the Services assigned to such individual in accordance with this Agreement. In situations where individual Contractor Personnel arej prohibited by applicable lawi from providing Services, removal and replacement of such Contractor Personnel shall be immediate and not subject to such forty- eight (48) hour replacement timeframe and thej provisions ofSection 7.a.i shall apply ifi minimum required  staffing is not maintained.  7, Termination.  Contractor Default- - Provisions and Remedies of City.  Events of Default. Any oft the following shall constitute a' "Contractor Event ofDefault" hereunder: (1) Contractor fails to maintain the staffing necessary to perform the Services as required in the Agreement, fails to perform the Services as specified in the Agreement, or fails to complete the  Page3of11    City ofHigh Springs, Florida  Services Agreement with Willdan Engineering  Services within the completion dates as specified in the Agreement; (2) Contractor breaches Section 9(Confidential Information); (3) Contractor fails to gain acceptance ofa deliverable per Section 15, ifapplicable, for two (2) consecutive iterations; or (4) Contractor fails toj perform or observe any of Cure Provisions. Upon the occurrence ofa Contractor Event of Default as set out above, the City shall provide written notice ofsuch Contractor. Event ofDefault to Contractor ("Notice to Cure"), and Contractor shall have thirty (30) calendar days after the date of a Notice to Cure to correct, cure, ii. Termination for Cause by the City. In the event Contractor fails to cure a Contractor Event of Default as authorized. herein, or upon the occurrence ofa Contractor Event ofDefault as specified in Section 7.a.i.(3), the City may terminate this Agreement in whole ori inj part, effective upon receipt by Contractor of written notice oft termination pursuant to this provision, and may pursue such remedies  the other material provisions oft this Agreement.  and/or remedy the Contractor Event ofDefault described int the written notice.  atl law ori in equity as may be available to the City. b. City Default = Provisions and Remedies of Contractor.  Events of Default. Any of the following shall constitute a' "City Event of Default" hereunder: (1) the City fails tor make timely undisputed payments as described in this Agreement; (2) the City breaches Section 9 (Confidential Information); or (3) the City fails to perform any of the other material i. Cure Provisions. Upon the occurrence ofa City Event of Default as set out above, Contractor shall provide written notice ofs such City Event ofI Default tot the City ("Notice to Cure"), and the City shall have thirty (30) calendar days after the date ofal Notice to Cure to correct, cure, and/or remedy the ili, Termination for Cause by Contractor. Ini the event the City fails to cure a City Event ofDefault: as authorized herein, Contractor may terminate this Agreement in whole ori inj part effective on receipt by the City ofwritten: notice oft termination pursuant to this provision, and may pursue such remedies Termination for Convenience. Notwithstanding any other provision herein, the City may terminate this Agreement, without cause, bys giving thirty (30) days advance written noticei tot the Contractor ofits election 8. Timeiso ofthe] Essence. Timei is oft the essence with respect to all provisions oft this Agreement specifying at time for performance, including the Services as described in Exhibits attached hereto; provided, however, the  provisions oft this Agreement.  City Event ofDefault described ini the written notice.  atl law ori in equity as may be available to the Contractor. tot terminate this Agreement pursuant tot this provision.  foregoing shall not be construed to limit al Party's cure period allowed in the Agreement.  Confidential Information and Public Records.  a. City Confidential Information. Contractor shall not disclose to any third party any City Confidential Information Contractor, through its Contractor Personnel, has access to or has received from the City pursuant toi its performance ofs Services pursuant to the Agreement, unless approved in writing by the City Contract Manager. All such City Confidential Information will be held in trust and confidence from the date of disclosurel byt the City, and diseussionsinyolving: such City Confidentiall Information shall bel limited Contractor Confidential Information. All Contractor Confidential Information receivedb by the City from Contractor will be held in trust and confidence from the date of disclosure by Contractor and discussions involving such Contractor Confidential Information shall be limited to the members oft the City's staffa and the City's subcontractors who require such information in the performance of this Agreement. The City acknowledges and agrees toi respect the copyrights, registrations, trade secrets and other proprietary rights of Contractor in the Contractor Confidential Information during and after the term of the Agreement and shall at all times maintain the confidentiality of the Contractor Confidential information provided to the  to Contractor Personnel asi ist necessary to complete the Services.  Page 4of11    City ofHigh Springs, Florida  Services Agreement with Willdan Engineering  City, subject to federal law and the laws of the State of Florida related to public records disclosure. Contractor shall be solely responsible for taking any and all action it deems necessary to protect its Contractor Confidential Information except as provided! herein. Contractor acknowledges the Cityi iss subject to public records legislation, including but not limited to Chapter 119, Florida Statutes, and the Florida Rules of. Judicial Administration, and any oft the City's obligations under this Section may be superseded Public Records. Contractor shall generally comply with Florida's public records laws, and specifically Keep and maintain public records required by the City to perform and/or provide the service or Upon request fromt the City's custodian ofpublicr records, provide the City with ac copy ofther requested records or allow the records to be inspected or copied within ar reasonable time: at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. ii, Ensuret that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement andi following completion ofthis Agreement ifContractor does not transfer ther records to iv. Upon completion of this Agreement, transfer, at no cost, to the City all public records inj possession oft the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of this Agreement, the Contractor shail destroy any duplicate publici records thata are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of this Agreement, the Contractor shall meet all applicable requirements for retaining public records.. All records stored electronically must be provided tot the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology Ift the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor's duty to provide public records relating to this contract, contact Angela Stone, City Clerk, City of High Springs custodian of public records at 386-454-1416, stone@hghprmgsgo", 10. Audit. Contractor shall retain all records relating to this Agreement for aj period ofa at least three (3): years after final payment is made. Allr records shall bel kepti ins such ay way as will permit theiri inspection pursuant to Chapter 119, Florida Statutes. In addition, City reserves thei right to examine: and/or audits such records. 11. Compliance with Laws. Contractor shall comply with all applicable federal, state, City and local laws, ordinances, rules and regulations in the performance of its obligations under this Agreement, including the procurement ofpermits and certificates where required, andi including buti not limited to laws related to' Workers Compensation, Americans with] Disabilities Act (ADA), Section 504 oft thel Rehabilitation Act of1973, Minority Business] Enterprise (MBE), occupational safety andl health and the environment, equal employment opportunity, privacy of medical records andi information, as applicable. Failure to comply with any of the above provisions 12, Public Entities Crimes. Contractor is directed tot the Florida Public Entities Crime Act, Section2 287.133, Florida Statutes, as well as Florida Statute 287.135 regarding Scrutinized Companies, and represents to City that Contractori is qualified tot transact business with public entities inl Florida, and to enter into and fully perform this Agreement subject to the provisions state therein. Failure to comply with any of the above provisions shall be  byi its obligations under any requirements ofs said laws.  Contractor shall:  services contracted for herein.  the City.  systems oft the City.  23718 W. US Highway 27, High Springs, FL32643.  shalll be considered: aj material breach oft the. Agreement.  considered ai material breach ofthe Agreement.  13. Liability and Insurance.  Page 5of11    City ofHigh Springs, Florida  Services Agreement with Willdan Engineering  Insurance. Contractor shall comply with the insurance requirements set out inl Exhibit B, attached hereto Indemnification. Contractor agrees to indemnify, pay the cost of defense, including attorney's fees, and hold harmless the City, its officers, employees and agents from all damages, suits, actions or claims, including reasonable attorney'si feesi incurred! byt the City, ofany character brought on account of any injuries or damages received or sustained by any person, persons, or property, or in any way relating to or arising from the Agreement; or on account of any act or omission, neglect or misconduct of Contractor; or by, or on account of, any claim or amounts recovered under the' Workers' Compensation Law or ofany other laws, regulations, ordinance, order or decree; or arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon; except only such injury or damage as shall Liability. Neither the City nor Contractor shall make any express or implied agreements, guaranties or representations, or incur any debt, in the name of or on behalf of the other Party. Neither the City nor Contractor shall be obligated by or have any liability under any agreements or representations madel by the other not expressly authorized hereunder. The City shalll have no liability or obligation for any damages to any person or property directly or indirectly arising out of the operation by Contractor of its business, Contractor's Taxes. The City willl have no liability for any sales, service, value added, use, excise, gross receipts, property, workers' compensation, unemployment compensation, withholding or other taxes, whether levied upon Contractor or Contractor's assets, or upon the City in connection with Services performed or business conducted by Contractor. Payment of all such taxes and liabilities shall be the 14. City's Funding. The Agreement is not a general obligation of the City. Iti is understood neither this Agreement nor any representation by any City employee or officer creates any obligation to appropriate or make monies available for the purpose of the Agreement beyond the fiscal year in which this Agreement is executed. No liability shall be incurred by the City, or any department, beyond the monies budgeted and available for this purpose. Iffunds are not appropriated by the City for any or all ofthis Agreement, the City shall not bec obligated toj pay any sums provided pursuant tot this Agreement beyond the portion for whichi funds are: appropriated. The City agrees toj promptly notify Contractor in writing of such failure of appropriation, and upon receipt of such notice, this Agreement, anda allrights and obligations contained. herein, shall terminate without liability or penalty 15, Acceptance of Services. For all Services deliverables requiring City acceptance as provided in the Statement of Work, the City, through the City Commission or its designee, will have ten (10) calendar days to review the deliverable(s): after receipt or completion ofs same by Contractor, and either accept or reject the deliverable(s)b by written notice to Contractor. Ifa deliverablei ist rejected, the written notice from the City wills specify any required changes, deficiencies, and/or additions necessary. Contractor shall then have seven (7) calendar days to revise the deliverable(s) to resubmit and/or complete the deliverable(s) for review and approval by the City, who will then have seven (7) calendar days to review and approve, or reject the deliverable(s); provided however, Contractor shall notl bei responsible for any delays in the overall project schedule: resulting from the City's failure to timely approve or reject deliverable(s) as provided herein. Upon final acceptance of the deliverable(s), the  andi incorporated. herein by reference.  havel been occasioned by the sole negligence of the City.  whether caused by Contractor's negligence or willful action or failure to act.  responsibility ofContractor.  to the City.  City will accept the deliverable(s) in writing. 16. abontactimgAigeat  Subcontracting. Contractori is fully responsible for completion ofthe Services required by this Agreement and for completion of all subcontractor work, if authorized as provided herein. Contractor shall not subcontract any work under this Agreement to any subcontractor other than the subcontractors specified in the proposal andj previously approved by the City, without the prior written consent ofthe City, which shall Assignment. This Agreement, and any rights or obligations hereunder, shall not be assigned, transferred  be determined by the City ini its sole discretion.  Page 6of11    City ofHigh Springs, Florida  Services Agreement with Willdan Engineering  or delegated to any other person or entity. Any purported assignment in violation ofthis section shall be 17. Survival. The: following provisions shall survive the expiration or termination oft the Term of this Agreement: 18. Notices. All notices, authorizations, and requests in connection with this Agreement shall be deemed given on the day they are: (1) deposited in thel U.S. mail, postage) prepaid, certified or registered, return receipt requested; or (2): sent by aire express courier (e.g., Federall Express, Airborne, etc.), charges prepaid, return receipti requested; or (3) sent via email and addressed as set forth below, which designated person(s) may be amended by either  null and void.  7,9,10,1320,23, and any other which by their nature would survive termination.  Party by giving written noticet tot the other) Party:  To the Contractor:  Tot the City:  City ofHigh Springs Attn: City! Manager 23718 W. USHWY27 High Springs, FL32643  19. ConflictofInterest.  The Contractor represents it presently has noi interest and shall acquire no interest, either direct ori indirect, which would conflicti in any manner withi the performancec ofthe Services requiredl hereunder, andi noj person having any suchi interest shall be employed by Contractor during the agreement term and any extensions. The Contractor shall promptly notify the City in writing of any business association, interest, or other circumstance which constitutes a conflict ofi interest as provided herein. Ifthe Contractor isi in doubt as to whether aj prospective business association, interest, or other circumstance constitutes a conflict ofinterest, the Contract mayi identify thep prospective business association, interest or circumstance, the nature of work the Contractor may undertake and request an opinion as to whether the business association, interest or circumstance constitutes a conflict ofi interest if entered into by the Contractor. The City agrees to notify the Contractor of its opinion within (10) calendar days of receipt ofi notification by the Contractor, which 20. Right to Ownership. All work created, originated and/or prepared by Contractor in performing Services pursuant tot the Agreement, including plans, reports, maps and testing, and other documentation ori improvements related thereto, to the extent such work, products, documentation, materials or information are described in or required by the Services (collectively, the "Work Product") shall be City's property when completed and accepted, ifacceptance ist required in this Agreement, and the City has made payment oft the sums due therefore. Thei ideas, concepts, know-how or techniques developed during the course of this Agreement by the Contractor orj jointly by Contractor and the City may be used by the City without obligation of notice or accounting to the Contractor. Any data, information or other materials furnished by the City for use by Contractor under this 21, E-Verify. As a condition precedent to entering into this Agreement, and in compliance with Section 448.095, Fla. Stat., Contractor and its subcontractors shall, register with and use the E-Verify system to verify work a. Contractor shall require each ofi its subcontractors to provide Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy ofthes subcontractor's: affidavit as part ofand pursuant tot thei records retention: requirements  shall be binding on the Contractor.  Agreement shall remain the solej property ofthe City.  authorization status ofall employees hired after. January 1,2021.  Page7of11    City ofHigh Springs, Florida  Services Agreement with Willdan) Engineering  ofthis Agreement.  The City, Contractor, or any subcontractor whol has a good faith belieft that aj person ore entity with whichi it is contracting has knowingly violated Section 448.09(1), Fla. Stat. or the provisions of this section shall The City, upon good: faith belieft that a subcontractor knowingly violated thej provisions of this section, but Contractor otherwise complied, shall promptly notify Contractor and Contractor shall immediately d. A contract terminated under the provisions of this section is not a breach of contract and may not be considered: such. Any contract termination under thej provisions ofthiss sectioni may be challenged pursuant to Section 448.095(2)(d), Fla. Stat. Contractor acknowledges that upont termination oft this Agreement by the City for a violation oft this section by Contractor, Contractor may not be awarded aj public contract for at least one (1); year. Contractor further acknowledges that Contractor is liable for any additional costs incurred by the City as a result oftermination ofany contract for a violation ofthis section. Contractor or subcontractor shall insert in any subcontracts the clauses set forth in this section, including this subsection, requiring the subcontractors to include these clauses in any lower tier subcontracts. Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the  terminate the contract with the person or entity. terminate the contract withi the subcontractor.  clauses set forth in this section.  22, Amendment. This Agreement may be amended by mutual written agreement oft thel Parties hereto. 23. Severability. Thet terms and conditions oft this Agreement shalll be deemed tol be severable. Consequently, ifany clause, term, or condition hereofshalll bel held tol bei illegal or void, such determination: shalli not affect the validity or legality of the remaining terms and conditions, and notwithstanding any such determination, this Agreement shall continue in full force and effect unless the particular clause, term, or condition held to be illegal or void 24. Applicable Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida (without regard to principles of conflicts of laws). The Parties agree all actions or proceedings arising in connection with this Agreement shall be tried and litigated exclusively in the state or federal (if permitted by law and al Party elects to file an actioni ini federal court) courts located in or for Alachua County, Florida. This choice of venuei is intended by the Parties to be mandatory and not permissive in nature, and toj preclude the possibility ofl litigation between thel Parties with respect to, or arising out of, this Agreement in any. jurisdiction other than the. jurisdiction. specified in this section. Each) Party waives any right it may have to assert the doctrine of forum non conveniens or similar doctrine or to object to venue with respect to any 25. Costs ofLegal Actions and Attorneys' Fees. Except as otherwise set forthi in this Agreement, includingi in any exhibits ora addendal hereto, ina any legal action between the parties hereto arising from this Agreement, an award for costs oflitigation, including, but not limited to court costs and reasonable attorney fees, shall be made against the non-prevailing party to the prevailing party in such legal action, and such award shall including those fees 26, Waiver. No waiver by either) Party of any breach or violation of any covenant, term, condition, or provision of this Agreement or ofthep provisions ofa any ordinanceor) law, shall be construed tov waive any othert term, covenant, condition, provisions, ordinance orl law, or of any subsequent breach or violation oft thes same. 27. Due Authority. Eachl Party tot this Agreement represents and warrants: (1)itl has thef fullt right and authority and has obtained all necessary approvals to enteri into this Agreement; (2) each person executing this Agreement on behalf of the Party is authorized to do so; (3) this Agreement constitutes a valid and legally binding obligation 28. No' Third Party Beneficiary. Thel Parties hereto acknowledge: and agree there arei not third party beneficiaries to  renders the balance of the Agreementi impossible toj perform.  proceeding brought in accordance with this section.  incurred as ai result of an appeal.  ofthe Party, enforceable in accordance with its terms.  Page8of11    City ofHigh Springs, Florida  Services Agreement with' Willdan) Engineering  this Agreement. Persons or entities not aj party tot this Agreement: may not claim any benefit from this Agreement 29. Entire Agreement. This Agreement constitutes the entire Agreement between the Parties and supersedes all INY WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first written.  or as third party beneficiaries hereto.  prior negotiations, representations or agreements either oral or written.  WILLDAN: ENGINEERING  BY THE MAYOR OF THE CITY OF HIGH  SPRINGS, FLORIDA Katherine Weitz, Mayor  By.  its_  ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF HIGH SPRINGS,  FLORIDA:  Angela Stone, City Clerk  APPROVED. AST TOFORM ANDLEGALITY:  S. Scott' Walker, City Attorney  Page 9of11    EXHIBIT. A STATEMENT OF WORK  The Scope of Work tol be performed by the awarded firm ori individual consists of, buti is not limited to, thei following: A.] Performs a variety oft technical dutiesi in support ofthe City's local code enforcement program; monitors and enforces av variety of applicable ordinances, codes, and regulations related to zoning, land use, nuisance housing, building codes, health and safety, blight, graffiti, water waste, and other matters ofp public concern; ands serves as al resource: andy provides information on City regulations toj property owners, residents, businesses, the general public, and other City departments B.] Receives andi responds to citizen complaints and reports from other agencies and departments on alleged violations of City zoning and related municipal codes and ordinances; interview complainant and witnesses; conduct investigations C.C Conducts field investigations; inspect properties for violations; attempt to make contact at the residence or business in order to resolve violation; issue and post warning notices, notices of violation, corrective notices, orders to comply, and related documentation for code violations; schedule and perform all follow-up functions to gain compliance including letters, inspections, calls, meetings, discussions, and negotiations to ensure compliance with appropriate codes D. Prepares evidence in support of legal actions taken by the City; appear in court as necessary; testify at hearings and E. Maintains accurate documentation and case: files on: all investigations, inspections, enforcement actions, and otherj job related activities including accurate and detailed information regarding code enforcement activity to substantiate F. Prepares a variety of written reports, memos, and correspondence related to enforcement activities. G.1 Patrol assigned area toi identify and evaluate problem areas and/or ordinance violations; determine proper method to H. Attends meetings ands serve as ar resourcei to other City departments, divisions, the general public, and outside agencies in the enforcement of zoning regulations; provide research and documentation for meetings; interpret and explain municipal codes and ordinances to members of the general public, contractors, business owners, and other interested I. Operates computer to enter, process, and acquire data relative to complaints, inspection sites, and effective code J.Locates vacant residences and businesses; secure buildings with proper materials as necessary; post the property as necessary; check vacant buildings regularly for transient activity, graffiti, and other forms of vandalism. K. Assists in researching, drafting, andi rewriting municipal codes, participatei int the development off forms andj processes  and divisions.  and provide recommendations for resolution.  and ordinances; in court proceedings as required.  violations; draw diagrams and illustrations and take photographs.  resolve violations.  groups int the field, over the counter, and on thet telephone.  enforcement; research complaints.  utilized to address various issues as needed.  Page 10of11    EXHIBITB INSURANCE REQUIREMENTS  The contractor shall carry andj provide evidence ofap professional liability insurance policy of not less than $500,000 per occurrence. and $1,000,000 per aggregate coverage. The firm shall also carry and provide evidence ofa general liability policy ofnot less than $1,000,000. Ifa allowed by the insurer, the firm shall name the City as an additional insured under  thei insurance policy.  Page 11 of11    BIGE  LORIDA  New  Business  tem #    Commission Agenda Item Request Form  MEETING DATE: September 12, 2024  SUBJECT: NCFRPC: Fiscal Year 2025. Local Government Comprehensive  Planning Services Agreement  AGENDA SECTION: New Business DEPARTMENT: Planning PREPARED BY: Kristyn Adkins RECOMMENDED ACTION: Approval  Summary  The North Central Florida Regional Planning Council (NCFRPC) provides technical assistance to the City for planning related items. This agreement is for the fiscal year  2025.  ATTACHMENTS:  REVIEWED BY CITY MANAGER:    FISCAL YEAR: 2025  LOCALGOVERMMENT COMPREHENSIVE PLANNING SERVICES  AGREEMENT BETWEEN THE CITY OF HIGH SPRINGS ANDTHE  NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL  This Agreement: made and entered into this  day of  2024, by and  between the City ofHigh Springs, hereinafter referred to as the' "Purchaser" and the North Central Florida This AGREEMENTCONTRACT IS ENTERED INTO BASED UPON THE FOLLOWING FACTS: The Purchaser desires to engage the Planning Council to render certain technical or professional  Regional Planning Council, hereinafter referred to as the' "Planning Council".  services; and  Thel Planning Council possesses the qualifications and expertise to perform the services required. NOW THEREFORE, THE PURCHASER AND THE PLANNING COUNCIL DOI MUTUALLY  AGREE. ASI FOLLOWS: ARTICLEI-SCOPE OF SERVICES  Thel Planning Council agrees toj provide services to thel Purchaser in accordance with thet terms and conditions set forth in Appendix A, Scope of Services, ofthis Agreement which is incorporated! by  reference herein and considered as an integral part ofthis Agreement.  ARTICLEII-C COMPENSATION which isi incorporated by reference.  Thel Planning Council shall be paid by the Purchaser ai fixed fee ofTen Thousand Dollars and No Cents ($10,000.00): for services provided in completing the Scope of Services described in Appendix A, Payment tot the Planning Council for services rendered in accordance with the Scope of Services as set forthi in Appendix A, Scope of Services, ofthis Agreement, which is incorporated by reference herein and considered as an integral part oft this Agreement, willl become due within thirty (30) days following receipt by thel Purchaser ofar requisition of payment. Requisitions may be made on a monthly  basis.  Page 1 of6    ARTICLE! III-1 TIME COMPLETION  This Agreement shall begin on October 1, 2024 and shall end on September 30, 2025. Any allowable costs incurred by the Planning Council during the period covered by this Agreement in providing services in performing the work described in Appendix A, Scope of Services, ofthis Agreement, which is incorporated by reference herein and considered as an integral part of this Agreement are eligible expenses chargeable to the Purchaser. However, ifthis Agreement is not executed by all parties, the Purchaser shall not be liable for any such costs incurred by the Planning Council.  ARTICLE! IV- TERMINATION WITHOUT CAUSE  Each party may terminate this Agreement without cause providing fifteen (15) days written notice tot the other. Written notice shall be via U.S. Mail, first class mail, postage prepaid, by certified mail, return receipt requested. In such an event, all finished or unfinished documents and other materials prepared by the Planning Council pursuant to this Agreement shall become the property of the Purchaser. Upon termination as providedi in this Article, thel Planning Council shall be reimbursed for all ofi its actual costs incurred inj providing services hereunder this Agreement as the same are defined in Article II ofthis  Agreement.  ARTICLEV-I DEFALITANDTEMNATON  The failure ofe either party to comply with any provision ofthis Agreement shall place that party at default. Prior to terminating this Agreement, the nondefaulting party shall notify the defaulting party in writing. Written notice shall be vial U.S. Mail, first class mail, postage prepaid, by certified mail, return receipt requested. The notification shall make specific reference to thej provision which gave rise to the default. The defaulting party shall then be entitled to aj period of ten (10) days in which to cure the default. Int the event said default is not cured within the ten (10) day period, the Agreement may be terminated. The failure of either party to exercise this right shall not be considered a waiver ofs such right int the event ofany further default or noncompliance. Upon default and termination as provided int this Article, the Planning Council shall be reimbursed for all ofits actual costsi incurred inj providing services hereunder this Agreement as the: same are defined in Article II ofthis Agreement and all finished or unfinished documents and other materials prepared by the Planning Council pursuant toi this Agreement  shall become the property of thel Purchaser. ARTICLEVI-NONDISCRIMINATION  In carrying out the work oft this Agreement, thel Planning Council shall not discriminate against any employee or applicant for employment because ofrace, creed, color, sex, national origin or handicapped status. The Planning Council shall take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their raçe, creed, color, sex, national origin or handicapped status. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Planning Council agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions ofthis non-discrimination clause. The Planning Council shall, in all solicitations or advertisements for employees placed by or on behalfofthe Planning Council, state that iti is an Equal Opportuniy/Afimative Action Employer. The Planning Council shall incorporate the foregoing requirement of this paragraph in all subcontracts for services  covered by this Agreement.  Page 2 of6    ARTICLE1 VII-1 PUBLIC RECORDS  Pursuant to Section 119.0701, Florida Statutes, the parties agree to the following:  (a) During the term of this Agreement, the Planning Council shall comply with the Florida Public Records Law, to the extent such law is applicable to the Planning Council. If Section 119.0701, Florida Statutes is applicable, the Planning Council shall do the following: (I) Keep and maintain public records required by the City to perform this service; (2) Upon request from the City, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost allowed by law; (3) Keep from disclosure those public records that are exempt or confidential from public records disclosure requirements are not disclosed except as authorized by law for the duration of this Agreement and following completion of the Agreement if the Planning Council does not transfer the records to the City; (4) Upon completion of the Agreement, the Planning Council will transfer at no cost, all public records to the City, or keep and maintain public records required by the City to perform this service. Ifthe Planning Council transfers to the City all public records upon completion of the contract, thel Planning Council shall destroy any duplicate public records that are confidential or exempt from public records disclosure requirements. If the Planning Council keeps and maintains public records upon completion of the Agreement, the Planning Council shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City in a format that is compatible with the information technology (b) The Planning Council shall keep and make available to the City for inspection and copying, upon written request by the City, all records in the Planning Council's possession relating to this Agreement. Any document submitted to the City may be a public record and is open for inspection or copying by any person or entity unless considered confidential. and exempt. Public records are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of physical form, characteristics, or means of transmission, made or received pursuant to law or ordinançe or in connection with the transaction of official business by an agency. Any document in the Planning Council's possession is subject to inspection and copying unless exempted under Chapter 119, (c) During the term of this Agreement, the Planning Council may claim that some or all of the Planning Council's information, including, but not limited to, software, documentation, manuals, written methodologies and processes, pricing, discounts, or other considerations (hereafter collectively referred to as "Confidential Information"),i is, or has been treated as, confidential and proprietary by the Planning Council in accordance with Section 812.081, Florida Statutes, or other law, and is exempt from disclosure under the Public Records Act. The Planning Council shall clearly identify and mark Confidential Information as "Confidential Information" and the City shall use its best efforts to maintain the confidentiality of the information properly identified by the  systems ofthe City.  Florida Statutes.  Planning Council as "Confidential Information."  Page 3 of6    (d) The City shall promptly notify the Planning Council in writing ofany request received by the City for disclosure of the Planning Council's Confidential Information and the Planning Council may assert any exemption from disclosure available under applicable law or seek a protective order against disclosure from a court of competent jurisdiction. The Planning Council shall protect, defend, indemnify, and hold the City, its officers, employees and agents free and harmless from and against any claims or judgments arising out ofa request for disclosure of Confidential. Information. The Planning Council shall investigate, handle, respond to, and defend, using counsel chosen by the City, at the Planning Council's sole cost and expense, any such claim, even if any such claim is groundless, false, or fraudulent. The Planning Council shall pay for all costs and expenses related to such claim, including, but not limited to, payment of attorney fees, court costs, and expert witness fees and expenses. Upon completion of this Agreement, the provisions ofthis section shall continue to survive. The Planning Council releases the City from all claims and damages related to any disclosure of documents by the City. (e) Ifthe Planning Council refuses toj perform its duties under this section within fourteen (14) calendar days ofnotification by the City that a demand has been made to disclose the Planning Council's Confidential Information, then thel Planning Council waived her claim that any information is Confidential Information,: and releases the City from claims or damages related to the subsequent disclosure by the City. During the term ofthis Agreement, thel Planning Council shall comply with the Florida Public Records Law, to the extent such lawi is applicable to thel Planning Council. IfSection 119.0701, Florida Statutes is applicable, the Planning Council shall dot thei following: (I)Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform this service; (2) Provide the public with access to the public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost allowed by law; (3) Keep from disclosure those public records that are exempt or confidential; (4) Meet all requirements for retaining public records and upon termination oft this Agreement, transfer, at no cost, all public records to the City, and destroy any duplicate public records that are confidential or exempt from disclosure requirements. All: records stored electronically must be provided to the City in ai format that is compatible with the information technology systems oft the City. (f) The Planning Council shall keep and make available tot the City fori inspection and copying, upon written request by the City, all records in the Planning Council's possession relating to this Agreement. Any document submitted to the City may be: a public record and is open for inspection or copying by any person or entity unless considered confidential and exempt. Public records are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance ori in connection with the transaction of official business by an agency. Any document in the Planning Council's possession is subject to inspection and copying unless exempted under Chapter 119, (g) Ifthe Planning Council fails to comply with thel Public Records Law, the Planning Council shall be deemed to have breached a material provision of this Agreement and the City shall enforce this Agreement and thel Planning Council may be subject toj penalties  Florida Statutes.  pursuant to Chapter 119, Florida Statutes.  Page 40 of6    (h) A request to inspect or copy public records relating to this Agreement must be made directly to the City. Ifthe City does not possess thei requested records, the City shall immediately notify thel Planning Council of the request, and the Planning Council must provide the records to the City or allow the records tol be inspected or copied withina () Ifthel Planning Council has questions regarding the application of Chapter 119, Florida Statutes, to the Planning Council's duty toj provide public records relating to this Agreement, contact the custodian of public records at 386.454.1416, parnam@ngispringsus or at 23718 West U.S. Highway 27, High Springs, FL: 32653. Ift thel Planning Council fails to comply with thel Public Records Law, the Planning Council shall  reasonable time.  be deemed tol have breached ai material provision of this Agreement.  ARTICLE VII-LIABILITY  The Planning Council hereby agrees tol hold harmless the Purchaser, to the extent allowed and required by law, from all claims, demands, liabilities and suits ofthird persons or entities not aj party to this Agreement arising out of, or due to any act, occurrence, or omission of thel Planning Council, its subcontractors or agents, ifany, that is relatedi to thel Planning Council's performance under this  Agreement.  ARTICLE IX-ASSIGNABILITY  The Planning Council shall not assign any interest in this Agreement and shall not transfer any interest in the same (whether by assignment or novation), without the prior consent oft the Purchaser.  AIGEX-NENESNTATMEN FOR THE PARTIES  In all matters relating to the performance ofthis Agreement, the City Manager ofthe Purchaser shall represent and act for thel Purchaser and the Executive Director ofthe Planning Council shall ARTICLEXI-VENUE, AND. JURISDICTION FOR LITIGATION BETWEEN THE PARTIES This Agreement shall be construed according to the laws of the State of Florida. Venue shall be exclusively in Alachua County, Florida for all litigation between the parties and all issues litigated between the parties shall be litigated exclusively in a court of competent jurisdiction of Alachua County, Florida. Ifany provision hereof is in conflict with any applicable statute or rule, ori is otherwise unenforceable, then such provision shall be deemed null and void tot the extent ofs such conflict, and shall be deemed severable, but shall not invalidate any other provision oft the Agreement.  represent and act for thel Planning Council.  ARTICLE XII - AMENDMENT OF AGREEMENT  Thel Planning Council and thel Purchaser by mutual agreement may amend, extend, or modify this Agreement. Any such modification shall be mutually agreed upon by and between thel Planning Council and Purchaser and shall bei incorporated in a written amendment to this Agreement, duly signed by both  parties.  Page 5 of6    ARTICLE: XII-COMPLETE CONTRACT  This Agreement, including Appendix. A, Scope of Services, oft this Agreement, which is incorporated by reference! herein and considered as an integral part ofthis Agreement, constitutes the entire contract between the parties, and any changes, amendments, or modifications hereof shall be void  unless the same are: reduced to writing and signed by thej parties hereto. undersigned officials as duly authorized on the date first above written.  IN WITNESS WHEREOF, the parties hereto have caused this Agreement tol be executed by their  Attest: Seal  CITY OF HIGH SPRINGS  Angela Stone City Clerk Aitest: Séal  Katherine Wertz Mayor  NORTHCENTRALFLORIDA REGIONAL PLANNING COUNCIL  : 5R. Sçott R. Koons Executivel Director  Fletcher). Hope Jr. Chair  Ugac contractsl20252025 highs springs contract.docx  Page 60 of6        APPENDIX/ A SCOPE OF SERVICES FOR THE FISCAL YEAR: 2025  LOCALGOVERMMENT: COMPREHENSIVE PLANNING SERVICES AGREEMENT  The following services will be provided by the Plaming Council to the Purchaser.  I. II.  General Technical Assistance conducting research, answering questions and assisting with Amendment Assistance preparing public notices, draft ordinances, data and analysis and concurrency review for comprehensive plan text and map and land development regulations text II. Development Review Assistance reviewing site and development plans, subdivision plats and other development proposals for comprehensive plan and land development regulations  comprehensive plan and land development regulations interpretations;  and zoning map amendments; and  compliance.  Page A-1ofA-1    HIGH  FLORIDP  New  Business  Item #6    Commission Agenda Item Request Form  MEETING DATE: SEPTEMBER 12, 2024 SPECIAL MAGISTRATE SERVICES. AGENDASECTION: NEW BUSINESS DEPARTMENT: CITY MANAGER  SUBJECT: DISCUSS, CONSIDER, AND ACT ON BID FOR: RFP 2024-04  PREPARED BY: EXECUTIVE ASSITANI,ASILEY MAULDIN  RECOMMENDED ACTION: APPROVAL OF' THE BID FOR RFP 2024-04  SPECIAL MAGISTRATE SERVICES  Summary  THE CITY OF HIGH SPRINGS IS REQUESTING PROPOSALS FROM INTERESTED AND QUALIFIED FLORIDA LICENSED ATTORNEYS TO PROVIDE SPECIAL MAGISTRATE SERVICES IN ACCORDANCE WITHTHE CITY OF HIGH SPRINGS CODE OF ORDINANCES AND FLORIDA  STATUTES CHAPTER 162, AS A SPECIAL MAGISTRATE.  ATTACHMENTS: BID FOR RFP 2024-04 SPECIAL MAGISTRATE SERVICES  REVIEWED BY CITY MANAGER:    6 E 3  26  -  9 :   E 8 E  CITP  +  e - 3  CD a    A  €  -    DUKES LEGAL, P.A. M. AARONI DUKES, ESQ Post Office Box 828 Lake Butler, Florida 32054 352-225-1654 aaron@dukeslegal.com August 5,2024  Asset Protection Bankruptcy |Debt Defense Business Formation Estate Planning I Probate Litigation Real Estate Property City of] High Springs Attention: City Clerk's Office 23718 WUSI HWY27 High Springs, FL32643  Re: Magistrate Proposal for Bid  Dear Ms. Mauldin:  Iappreciate the opportunity to be considered for both traffic court and code enforcement magistrate positions. I am a member of the Florida Bar in good standing and have been since 2016.Ihave been a solo practitioner serving North Florida over the past six years. My experience ini municipal government leads me to believe that I can be an asset for the City of High Springs. Icurrently serve as the traffic court magistrate in the City of Lawtey where from 2021- 2023, Iv was the attorney for the Lawtey City Council. While serving as the City Council attorney, Iwas responsible for implementing the school zone traffic safety program with our vendor, RedSpeed. Currently, Iserve as the City Council attorney for the Town of Raiford and I am also the attorney for the Union County Clerk of Courts & Comptroller. I am confident that my current partnerships with these governmental entities will assure the Council of the City of High Springs  that] I ami more than qualified for this position.  In addition to my work experience, I volunteer my time with numerous charitable organizations and donate an ample amount of pro bono work to help better my community. I strongly believe in investing in our rural North Florida towns and counties and dedicate a large  portion ofmy practice to further this goal.  Iam proposing an hourly rate of $300.00 for magistrate services. My hope would be to schedule traffic court and code enforcement hearings on one day each month or on an as needed basis. In other words, ifno one contests ai ticket or an ordinance violation during a certain month, no hearings would bel held and thus no attorney fee assessed. Please do not hesitate to let me knowi ifanything further is needed from me. Thank you: for your consideration.  Sincerely, AB  M. Aaron Dukes    MICHAEL D. DURHAM, PLLC ATTORNEY & COUNSELOR ATLAW CERTIFIED SPECIALIST CITy, COUNTY&LOCALGOVERMMIENTLAW PO: Box 263 Sebring, FL33871 - 8633812343- magaedon  August 29, 2024 City ofHigh Springs Attention: Office ofCity Clerk 23718 W US HWY27 High Springs, FL: 32643 Dear City Clerk,  Ia am pleased to submit this proposal in response to RFP No. 2024-04 for Special Magistrate Services for the City of High Springs. As a Florida Bar Board Certified attorney specializing in City, County, and Local Government Law, with extensive experience in code enforcement and as as special magistrate, Iam well-qualified to serve the City of High Springs in this capacity.  This proposal includes:  a) Abriefprofile highlighting my qualifications and approach to the role b) An up-to-date resume detailing my relevant experience c) As statement of availability for regular and special hearings d) Proposed rates structured to provide value to the City e) Professional references from relevant positions f) Preferred scheduling options for hearings  g) Compliance statements regarding collusion, conflicts ofinterest, and insurance  My experience as a Code Enforcement Magistrate, coupled with my background as general counsel for various public entities, provides. me with a unique perspective on the challenges and opportunities in code enforcement. I am committed to providing fair, impartial, and efficient hearings while ensuring compliance with all relevant laws and regulations, including the new responsibilities related to school zone speed enforcement under Chapter 316, Florida Statutes. Ilook forward to the opportunity to serve the City of] High Springs and contribute to maintaining  the quality oflife for its residents through effective code enforcement.  Thank you for your consideration.  Michael David. DuNbam, Managing Member 3 Michael D. Durhan, RLLC  Page 1of11    TITLEI PAGE  Proposal for Special Magistrate Services City ofl High Springs, Florida RFP No. 2024-04  Submitted to: City ofHigh Springs 23718 WUSHWY27 High Springs, Florida 32643  Submitted by: Michael D. Durham, PLLC PO Box 2631 Sebring, FL33871 Phone: (863)381-2343 Email: michae/@durhamiloridalaw.com  Date: August 29, 2024  Exempt from chapter 1191 Florida Statutes former law enforcement and code enforcement, 9301 Silver Road Sebring  Florida 33875.  Page 2 of11    Table of Contents  CoverLetter Title] Page. Table of Contents  1 2 3 4 6 9 9 10  Section I: Brief Profile and Statement Section II: Up-to-date Resume. Section I: Statement of Availability Section IV: Proposed Rates Section V: Professional References.  Section VI: Preferred Day and' Time for Special Magistrate Hearings : 10  Section VII: Compliance Statements  11 11  Conclusion  Page 3 of11    Section I Brief Profile and Statement  Michael D. Durham is a Florida Bar Board Certified attorney specializing in City, County, and Local Government Law. With over three decades of experience in public sector law, including roles as a Code Enforcement Magistrate, General Counsel for various public entities, and County Attorney, Mr. Durham brings a wealth of knowledge and expertise to the position of Special  Magistrate for the City ofl High Springs. Professional Experience:  Current Code Enforcement Magistrate, City of Alachua, Florida  General Counsel, Clerk of Court and Comptroller, Tenth Judicial Circuit Highlands  County, Florida  General Counsel, The Guardians of Martin County, Nonprofit 501(c)(3) General Counsel, Florida Association of Code Enforcement (F.A.C.E.) Former General Counsel, Office of Sheriff, Highlands County, Florida Former County. Attorney, Martin County Board of County Commissioners  Former City Attorney, City of Stuart, Florida  Former Senior Assistant County Attorney, Alachua County and Pinellas County, Florida  Education and Certifications:  Juris Doctor, St. Thomas University School ofLaw (with Honors) Master ofl Public. Administration, University of South Florida Bachelor of Arts in Business, Webber International University Florida Bar Board Certified in City, County, and Local Government Law Florida Supreme Court Certified Circuit and County Court Mediator  Florida Certified Labor Relations Professional  Key qualifications and experience relevant to Code Enforcement Magistrate include: Extensive experience in land use, zoning, and code enforcement matters Strong understanding of] Florida Statutes Chapter 162 and local government ordinances My law enforcement background and administrative hearing experience equip me to effectively conduct school zone speed enforcement hearings under Chapter 316 Proven track record of conducting fair and impartial hearings Commitment to applying the law while balancing the interests of the community and Expertise in public records, sunshine law, civil rights, employment, labor, ethics, public Adjunct faculty and presenter for various universities and professional associations,  individual property owners  Comprehensive knowledge of public sector administrative processes finance & procurement, and annexation Experience in strategic planning and conflict resolution specializing in code enforcement and local government law  Page 4 of11    As Special Magistrate for the City of] High Springs, Iwill:  a) Conduct fair and impartial hearings in accordance with Chapter 162, Florida Statutes, and b) Additionally, handle hearings as provided in Chapter 316, Florida Statutes, related to the enforcement of Section 316.0776 regarding School Zone Speed Cameras, adapting my C) Render decisions based on evidence presented, ensuring due process for all parties d) Issue clear, concise, and legally sound orders that promote compliance with city codes and e) Work collaboratively with city staff to ensure efficient and effective code enforcement f) Stay current on relevant laws and best practices in code enforcement to serve the city g) Utilize my extensive experience in local government law and administrative hearings to h) Apply my mediation skills to facilitate understanding and compliance among all parties My approach to the role of Special Magistrate is grounded in the following principles:  the City of] High Springs Code ofOrdinances.  extensive administrative hearing experience tot this new area oflaw.  involved. ordinances. processes. effectively.  provide valuable insights and guidance.  involved.  Impartiality: Ensuring fair and unbiased consideration ofall cases. Professionalism: Maintaining the highest standards of ethical conduct and legal expertise. Efficiency: Conducting hearings in at timely and organized manner. Clarity: Providing clear explanations of procedures and decisions to all parties. Continuous Learning: Staying updated on relevant laws, regulations, and best practices. My comprehensive background in local government law, coupled with my specific experience as a Code Enforcement Magistrate and educator in the field, makes me uniquely qualified to serve the City ofHigh Springs in this crucial role. Iam committed to upholding thel highest standards of professionalism, impartiality, and legal expertise in carrying out the duties of Special Magistrate. The combination of my extensive legal experience, my current role as a Code Enforcement Magistrate, and my commitment to public service positions me to effectively serve the City of High Springs.1 Iam preparedi ito apply my knowledge and skills to both traditional code enforcement matters under Chapter 162 and the newly added responsibilities related to School Zone Speed Camera enforcement under Chapter 316, ensuring fair and efficient administration ofjustice in all  cases brought before me.  Page 5 of11    Section MUp-to-Date Resume Summary  Executive. Abstract  Michael D. Durham is an Executive level attorney, Board Certified in City, County and Local Government Law, who manages and directly handles complex public sector matters. Mike possesses and has demonstrated strong public sector administrative knowledge and skills. Hisa areas of expertise include land use, zoning, code enforcement, public records, sunshine law, eminent domain, hoine rule powers, civil rights, employment, labor, ethics, public finance &j procurement, and annexation. Mike is also a Florida Supreme Court certified Mediator involved in strategic planning and conflict resolution, holding a master's degree in public administration from the  University of South Florida. Professional Experience  Michael D. Durham, PLLC (2016-1 Present) Attorney & Counselor at Law and Certified. Mediator  Represent various public entities, offices, public and nonprofit sector organizations Handle union negotiations, mployment-related claims, and criminal defense Special Part-Time Counsel, Public Defender's Office, 10th Judicial Circuit? Mediate issues in both public and private sector affairs Serve as Code Enforcement Magistrate, City of Alachua, Florida Provide legal counsel to various governmental entities, including: Clerk of Court and Comptroller, Highlands County, Florida Florida. Association of Code Enforcement (F.A.C.E.)  The Guardians of Martin County  Alachua County Board of Commissioners, Gainesville, Florida (2017-2019) Senior Assistant County Attorney Employment, Labor; Equal Opportunity, General Practice Represented the Board of County Commissioners and County Constitutional Officers Handled significant practice areas including employment law, labor relations, civil rights,  and public sector ethics  2 In this role: Handle complex criminal defense matters, significantly enhancing local government law expertise; Develop advanced trial and litigation skillsi involving pretrial detainees and arrestees; Navigate intricate administrative procedures and constitutional issues; Strengthen negotiation and dispute resolution skills applicable to local government conflicts; Engage with stakeholders to address community concerns and advocate for policy changes. Approximately 20% of this work directly relates to and enriches local government law practice.  1 Positions held with) Firm - Michael D. Durham, PLLC.  Page 6 of11    Martin County Board of County Commissioners, Stuart, Florida (2013-2016)  County. Attorney  Oversaw the County. Attorneys' Office for a $390 million budget and 900 employees Provided counseling in various areas of county government law Managed complex litigation and implemented best government lawj practices  Office of Sheriff, Highlands County, Florida (2005-2016)  General Counsel  Provided legal counsel to the Office of Sheriff with a $22- $27 million budget Handled complex legal matters including employment, labor, internal affairs, and criminal  law  Managed litigation and contract matters  City of Stuart City Commission, Stuart, Florida (2011-2013)  City_Attorney  Represented the City Commission with a $30 million budget and 225 employees Handled employment and labor matters, including discrimination claims and collective  Drafted ordinances, resolutions, and contracts  bargaining  Pinellas County Board of County Commissioners, Florida (2000-2005) Litigated cases primarily defending law enforcement interests  Senior. Assistant County Attorney. Litigation  Handled various civil matters including seizures, forfeitures, and contract disputes  Education  St. Thomas University School of Law, Miami, Florida. Juris Doctor, May 2000, with University of South Florida, Tampa Florida. Masters Public. Administration, May 2008 Webber IntemationalUniversily (WIU), Babson Park, FL. Business Bachelor ofArts, 1996 South Florida State College, Avon Park, Florida. Associate Arts, 1996 (dual enrolled at  Honors  WIU) Certifications  Florida Bar Certified Specialist in City, County, and Local Government Law Supreme Court Certified Circuit and County Court Mediator in dispute resolution Florida Public Employee Labor Relations. Association Negotiations  Professionàl Associations and Admissions  Admitted to Florida State and Administrative Courts, United States Supreme Court, United States Court of Appeals for thel Eleventh Circuit, United States District Court for the Southern Member of various professional associations and sections including Florida Bar Association, City, County Local Government, Labor and Employment Law, Criminal Law, Inn of Courts,  District of Florida  Florida. Academy of Professional Mediators  Page 7 of11    Teaching apd Training Experience  Key areas of instruction include local government law, criminal justice, public administration, and professional development for law enforcement and code enforcement  officials  Adjunct Faculty and Presenter (1990 - Present):  Universities: Central Florida, North Florida, Webber International, Barry, South Subjects: Code Enforcement, Business Law, Criminal Law, Public. Administration, Organizations: Florida. Association of Code Enforcement, Public Employers Labor Topics: Labor Law, Employment Issues, Administrative Investigations, Sunshine  Florida State College4 Ethics, Legal Research Lecturer (2008 - Present):  Relations. Association, Sheriff's Association (circa 2016) Law, Public Records, Arbitration, Mediation  Earlier Career Experience and Relevant Associations 5 Law Enforcement and Local Government:  Deputy Sheriff, Highlands County Sheriff's Office (1986-1 1991) Police Officer, Lake Placid Police Department (1991 -1 1997)  Code Enforcement Official, Highlands County Board of County Commissioners State Certified Law Enforcement and Corrections Officer (1986-2004) Certified Instructor, Criminal Justice Standards Commission (1988-2 2005) Florida Public Employee Labor Relations Association, Past President Advisory Board Member, USF Public Administrative Program  (1991 -1 1997) Certifications and Instruction:  Professional Leadership and Associations:  Florida. Association of County. Attorneys Florida Municipal Attorneys Association Florida Sheriffs. Association Florida. Association of] Police. Attorneys (FAPA)  4V Webber International, Barry, South Florida State College concluded circa 2015.  This diverse background in law enforcement, local government operations, and involvement in key professional associations has provided a robust foundation for my current practice in local government law and public sector  matters.  Page 8 of11    Section II Statement of Availability  Iam fully committed to serving as Special Magistrate for the City of High Springs, with the capacity to conduct both regular code enforcement hearings under Chapter 162 and the newly implemented: school zone speed camera hearings under Chapter: 316. My office's proximity tol High Springs ensures my consistent availability for scheduled hearings and necessary meetings with city staff. This commitment, combined with my current work in Marion County and the City of Alachua, provides me with valuable local context and allows me to accommodate these dual responsibilities efficiently andeffectively.. .Ia am prepared toi maintain open lines ofcommunication, provide timely responses to inquiries, and ensure that all matters brought before me as Special  Magistrate receive thorough and prompt attention.  Iam prepared to:  Conduct regular code enforcement hearings as scheduled by the city Bea available for emergency or special hearings as needed Provide timely responses to any inquiries or concerns from the city  Maintain open lines of communication with city staff for case preparation and follow-up  My current professional commitments, including my work in neighboring jurisdictions, are structured to allow flexibility in scheduling. This arrangement ensures that I can prioritize my responsibilities as Special Magistrate for the City ofHigh Springs while leveraging my experience Iwill provide prompt, efficient, and informed service to the City ofl High Springs and its residents, drawing on my established professional network and understanding of regional municipal issues.  in similar local government contexts.  Section IV Proposed Rates  Ip propose the following rate structure for Special Magistrate Services:  1.  Hourly Rate: $200.00 per hour for all services related to Special Magistrate duties,  including:  F Review of case files and complaints Conducting hearings Drafting orders and decisions I Necessary research and preparation  2. 3. 4.  Minimum Hours: A guaranteed minimum of 8 hours per month, which covers regular School Zone Hearings: Thej proposed rate includes conducting school zonel hearings as part Paralegal Services: To optimize cost-efficiency, paralegal services can be utilized for 5. No Charge for Travel Time: Travel time to and from High Springs will: not be billed.  monthly hearings and associated preparation and follow-up work.  ofthe Special Magistrate duties.  appropriate tasks, subject tot the City's approval.  Page 9 of11    Additional Considerations:  Iam open to discussing a flat fee arrangement to work within the City's budget constraints The proposed structure aims to provide value to the City while ensuring comprehensive This rate structure takes into account the anticipated 6-8-hour court days for hearings and Iam committed to providing high-quality services to the City of High Springs and am open to further discussion about tailoring this fee structure to best meet the City's needs and budget  ifp preferred.  and efficient handling of all Special Magistrate responsibilities. the additional time required for drafting orders and other related tasks.  considerations.  Section VRelevant Professional References  1.Linnelle Stewart, Public Services Project Manager, City of Alachua, Floridas  Phone: 3864186100 Email: scwa@atyohlachuog Phone: 863.4026566 Email: asabowaki@hclerkong Phone: 7723418837 Email: eraonscott@gmai.com  2.. Jerome Kaszubowski, Clerk oft the Circuit Court and Comptroller, Highlands County, Florida  3.Anne Scott, Commissioner Jupiter Island, Florida7  Section VI: Preferred Day and Time for Special Magistrate Hearings  Iam flexible in scheduling hearings to accommodate the needs of the City of High Springs. However, based on my current commitments. and to ensure consistent availability,Iwould propose  the following options for regular hearing schedules:  Preferred Option:  Wednesdays of any week, once a month, generally the third or fourth Wednesday of the  month, beginning at 8:00AM  Formerly code enforcement official for the City of Alachua. 'Formerly Martin County Commissioner and formerj judge.  Page 10 of11    Alternative Options:  Iam open to discussing alternative days or times that may better suit the city's schedule I am willing to adjust my schedule as necessary to best serve the city's needs. Additionally, Ia am prepared to schedule special or emergency hearings outside of these regular times when required,  and staffavailability.  ensuring prompt attention to urgent matters. Section VII Compliance Statements  1. No Collusion: I hereby certify that no attempt has been made or will be made to induce any other person or firm to submit or not submit aj proposal for the purpose ofrestricting competition. This submission is made independently and without collusion with any other party. 2. Conflict ofInterest: Tot thel best ofmy knowledge: and1 belief, my retention as Special Magistrate would not result in a conflict of interest with any party. I affirm that neither I nor any of my associates have any financial interest, direct or indirect, in the purchase of goods or services 3.] Insurance: I confirm that I carry and will maintain professional liability insurance of not less than $500,000 per occurrence and $1,000,000 pera aggregate coverage, as well as a general liability policy ofnot less than $1,000,000. Uponi request,Icanprovide evidence ofthesei insurance policies and, ifallowed by the insurer, name the City as an additional insured under the insurance policy. Iam committed to maintaining the highest ethical standards and professional practices in serving  specified for this position by the City of High Springs.  as Special Magistrate for the City of High Springs.  Conclusion  In submitting this proposal, Ir reaffirm my strong interest in serving as Special Magistrate for the City ofHigh Springs. My extensive experience in local government law, coupled with my specific expertise in code enforcement and administrative hearings, uniquely qualifies me for this role. I am committed to providing fair, efficient, and professional services to the City, its staff, and its residents. My background in both legal practice and public service ensures that I can handle all aspects of the position, including the new responsibilities related to school zone speed enforcement. I look forward to the opportunity to contribute to the City of High Springs' commitment to maintaining al high quality oflife: forits community through effective and equitable  code enforcement.  E  -  Page 11 of11