OF  GREATER LODI AREA YOUTH COMMISSION Hutchins Street Square - Cottage Room 125 S. Hutchins Street, Lodi  REGULAR MEETING Date: September 9, 2024 Time: 7:00 PM  FOR  For information regarding this Agenda please contact:  Rachel Sandoval Recreation Manager Telephone: (209).2 269-4858  Notice Regarding Public Comments  Public Comment may be submitted in the following ways:  In-person - Hutchins Street Square is open to the public in accordance with CDPH and CalOSHA Mail- Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 Hand delivered to: Parks, Recreation, and Cultural Services Department, 230' W. Elm Street, Lodi, CA  guidelines. Email- sandoval@lodi.goy  Received no later than two hours prior to the meeting Received no later than two hours prior to the meeting  95240  A. Call to Order/Roll Call B. Pledge of Allegiance C. Minutes  C-1 Approve August 12, 2024, Meeting Minutes D. Comments by the Public on Non-Agenda Items limited to one appearance during this section oft the Agenda.  Ifyou wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are  E. - Action Items  F. Regular Agenda - Discussion Items  F-1L Lodi Youth Commission Events Pigskin, Father Daughter Dance, and Casino Night F-3 Youth Commissioner's Expectations for Events and Community Service Projects  F-2 Community Service Project, Swim Lessons  G. Correspondence  H. Comments by the Greater Lodi Area Youth Commission and Staff on Non-Agenda Items  Announcements  Revised1 10/2021  9/3/2024 11:21AM    LODI YOUTH COMMISSION September: 9, 2024 PAGE TWO  J. Adjournment  Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hoursi in advance of the scheduled meeting at a public place freely accessible to the public 241 hours a day.  Rachel Sandoval Recreation Manager  **Notice: Pursuant to Government Code $54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the cast of Closed Session items) or during Alls staff reports or other written documentation relating to each item of business referred to on the agenda are oni file ini the Office oft the Manager of Parks, Recreation and Cultural Services, located at 125. S. Hutchins Street, Lodi, and are available for public inspection. Agendas and staff. reports are also posted on the City's website at www.lod.gov. If requested, the agenda shall be made available in appropriate altemative formats toy persons with a disability, as required by Section 202 oft the. Americans with Disabilities Act of1990(42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk's Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance oft the meeting to help ensure availability. Contact Rachel Sandoval at (209): 333-6742. Solicitudes de interpretacion de idiomas deben ser recibidas por lo menos con 72 horas de anticipaciôna  consideration of the item.  la reunion para ayudar a asegurar la disponibilidad. Llame al Rachel Sandoval (209) 269-4858.    Meeting Minutes Lodi Youth Commission Monday. August 12th, 2023 7:05 meeting start  Attendance:  Present Student Commissioners: Claragrace Plath, Zoe bertsch, Shaub Spencer, Finn Moran, Lilianal Hillstrom,  Aubrey. Jomaoas  Absent Student Commissioners: None  Present Advisors: Brittany. Jomaoas, Crystal Sauseda, Rachel Sandoval, Elizabeth Mazzeo  Absent Advisors: Emerson Yellen Approved minutes from meeting 5/13/24 Vote to Approve was unanimous  Motioned byl Liliana to approve the minutes, Motion was second by Finn.  Comments by thes greater public on non agenda items:  Action Items: Voted for new officers: President - Finnl Moran Vice President Zoe Bertsch Secretary Aubrey. Jomaoas  Confirm Pigskin date: November 16, 2024  Motioned toj postpone haunted house to 2025, Motioned byl Liliana  Cancel take thel lake Pigskin planning Theme: Meet me atl Midnight  Subcommittee chosen for] planning details: Aubrey Jomaoas, Liliana Hillstrom, ClaraGrace Plath, Zoel Bertsch.  New events for 2024-2025School year:  Father daughter dance, january 5, 2025 (talking about it more next meeting)    noti forl LYC toj plan but for us tol help out! battle of the bands new event talk  Idoll Beer Works? Community Service:  Swim Lesson starting back up! Comments and/or Ouestions on Staff Briefing: Reading Robert's Rules of order  Announcements: None Adjournment: 8:25 Pm    GREATER LODI AREA YOUTH COMMISSION COMMUNICATION  TO: FROM: SUBJ:  Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager  DATE OF MEETING: September 9, 2024  Lodi Youth Commission Events Pigskin, Father Daughter Dance, and  Casino Night Discussion  TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION:  Rachel Sandoval, Recreation Manager  Lodi Youth Commission Events Pigskin, Father Daughter Dance, and  Casino Night  The Greater Lodi Area Youth Commission (LYC) serves high school students living within the Lodi Unified School District (LUSD) boundaries. The purpose of the LYC is to develop engaging programs that provide entertainment, recreation, personal development and promote Community The purpose LYC is to provide safe,  fun, and social events for youth ini the Lodi Unified School District area.  Discussion of Events:  Pigskin Fall Ball- Saturday, November 16, 2024Theme Picture for Bids and Flyers, Snacks, Bid Sales, Buckles & Bows- Saturday, January 11, 2025, Review the Flyer for poster and Bid Printing, Snacks, Casino Night- Saturday, February 22,2025 Rentals Equipment, Ticket sales, Snacks, and decorations.  Kick-Off, and Sales End Date and LYC Volunteers  No Peach Jar Advertising, sO how do we want to advertise??  FUNDING CONSIDERATION OR IMPACT: None      - -  &  Lodi Youth Commission & City of Lodi  BUCKLES!  BOWS  Daddy Daughter Dance January 11th,  2025  Time: 700pm-9:30pm Priçe: $25 par couple Location: KirstHall @  Wubchins SB Sqare  Boys & girls, Moms & Dads, Steps & Grands, or any other  speçial guest. ALLARE WELCOME!  Get dressed up and treat your date to anight of fun! The evening will include D/& Dancing, Light Refreshments, Tickets will be sold, at the Door, HSS Box Office, andthe  and Photo Booth.  Parks & Recreation office -  be  For more information  CITY OF  Contact Rachel samdsaBacwaclaicon at  This event is notaffiliated with Lodi Unified School District  Lodi  CALIFORNIA    CITY OF Lodi  CALIFORNIA PARKS, RECREATION a CULTURAL SERVICES September 9, 2024  Dear Local Business,  Lodi Youth Commission will be holding "Casino Night" on February 22, 2025. The Lodi Youth Commission provides a safe, fun environment for our youth to get together and celebrate time together. We are asking local businesses to help the LYC by giving donations of any kind, including cash donations for purchasing other items that will be used as prizes during the event. Your support is greatly appreciated and this event will provide  publicity to your business!  As a donor, your contributions will be recognized, and the name of your business will be announced during the event. Donations are tax deductible by using the Tax ID number 94-6000361. If you have any questions, please feel free to contact Rachel Sandoval, Lodi Youth Commission Liaison (sandoval@lodigoy 209-269-4858/209 400-1434).  Thank you for your part in this community event!  Sincerely,  Racheusandovau  Lodi Youth Commission Liaison 125 S. Hutchins Street Lodi, CA 95240    PRESTIGECgIg SACIAMENTO CASINO PARTY & EVENT PLANNING  916.995-6519 CMCPyASAeTcOAN PHONE 209. 400-1434 EVENT 02/22/2025 DATE  Pgb  CASINO EVENT INVOICE PREPARED FOR FAX EVENT TBD TIME COORD. NAME  8/29/24  Rachel Sandoval  COMPANY NO.OF 3 HOURS LOCATION Lodi EMAIL sandoval@lodi.goy  We'dI like tot thanky youf for giving us the opportunity tol bid ony your event! At Prestige Casino Party wet take pridei in providing true Casino Grade Tables &t the friendliest dealers in Sacramento. Below you willf find our quotef for your event based ont the details you provided. Wheny you're readyt to book please print outt this document, filli int the payment details, sign, scan and emaili itk back to us at PetyaPon.sfomatom A50% Deposit isr requiredt tor reserve your date (100% refundable ify youc cancel 30 days priort tot thee event) with thel balance due the day of thee event. AII December bookings arer non-refundable. Ify you! have any questions please contact us at 916.995.6519. Wes suggest booking your party as early as Based ont the details ofs your party, wes suggest thet following package. The price quotedi includes delivery, setup and break down as well as all gaming  possible to ensure availability and tos secure your event.  supplies including casino quality chips, cards, rafflet tickets &f fun money. We arei insured and bonded.  TABLE DESCRIPTION Roulette Table Giant. Jenga Corn Hole Pit Boss Blackjack Table  QUANTITY DEALERS 1 1 2  ADDITIONAL ITEMS & SERVICES Poker Table( (We doNOT supplyo chairs)  QUANTITY 6 1  1  Delivery/Set  1 3  6  TOTAL QUOTE $2850.00  PAYMENT DETAILS TYPE CREDIT CARD: # EXPIRATION SIGNATURE:  PAID $0.00 Date:  Visa  MasterCard  American Express  Discover  CVVCODE #  BILLINGZIP CODE  DUE $2850.00 Date:  PLEASE NOTE: The charge ony your credit card statement will appear as Prestige Casino Party Ent. Inc.  Prestige Casino Party- www.asinopanrtysacramto,om-PesbyeltiyePanyQuoleggmaizcom-916995.619    Rachel Sandoval To: Cc: Subject:  Michele Pifer RE: Attached Image  Elizabeth Mazzeo; Finn Moran; Crystal Sauseda  From: Michele Pifer prestigepartyquote@gmal.com> Sent: Tuesday, September: 3, 20249:52AM To: Rachel Sandoval rsandoval@lodi.gov> csauseda@lodigov> Subject: Re: Attached Image  Cc: Elizabeth Mazzeo emazeo@apple.com>, Finn Moran finnishfish480gmail.com>; Crystal Sauseda  Awesome, thank you SO much!  Please answer the below questions and return to me at your earliest convenience, no later than 3 weeks prior to your event. This will ensure Ih have everything needed for a successful event.  Under no Circumstances can the equipment be moved once set  up! We will not move!  We can not make changes to your timeline two weeks prior to the  event. LOL! We will not change a thing!!  We will only set up the tables outside if weather and conditions are acceptable, extreme cold, heat, rain Or wind are not acceptable conditions as well as uneven ground. We will have the tables set up  already.  Thank you for understanding. 1.Time guests arrive: 7:30 pm  2. Time gaming starts: 8 pm and the last play will be at 10:15 pm. Event  hours are 8-11 pm  1    3. We need a window of time... Time we can access the room to set up: Just  let me know, and I will have the Hall opened.  4.1 Location we are setting up in and if we are inside Or outside: Inside  Kirst Hall.  5. Name and address of the venue: Hutchins Street Square, Kirst Hall,  125 S. Hutchins St. Lodi CA 95240  6. What dollar amount would you like your guest to receive in play money... (most often it is 500.00 denomination, hope that helps :) No$  needed, Thanks  7.Do we have your logo Or picture for the custom play money, We will create your play money by taking out the President's face and placing your logo Or picture of choice... the guests will receive 1 piece from you or someone on your team to take to the tables to begin gaming. Not  needed!  8. How many guests are expected SO we print enough play money? No  money Needed!  9.Are you offering prizes, if SO we offer a raffle conversion or a top winner process (we provide the double-sided raffle tickets for you as well as the vouchers if the top winners are needed, we will convert 1 ticket for every 100., 500.00 Or 1,000.00 depending On your request) Or if you like us to give you the names of the top winners... 1,3,5,10! We use our "Iwon big vouchers" for the top winner announcement. Not  Needed, Thank you!  One suggestion.. please send out an email to your guests Or create an Itinerary to place in the welcome package/envelope at the registration table upon entering the event, explaining to all guests that they will receive a custom piece of play money to take to any table to redeem for chips to start casino play as well as time the tables open if you have tiered your timeline, please explain they are to make sure to turn in their chips at the end of the night for either the double-sided raffle Or  2    voucher depending On what process you choose to ensure they are all entered in the prize pool, the dealers will call the last hand about 15 min prior to the end of gaming to COnvert your guest's chips into raffle  tickets Or our "I won big vouchers",  Please email me back answers to the above questions and any questions you might have as well, this will ensure we both have all our details and  questions answered prior to the event.  We look forward to an amazing event with you and your team! Thank  you, we are looking forward to it!!  Thank you, Have an amazing day! Michele Pifer Prestige Casino Party Direct: 916-995-6519  Web: casinopartysacramento.com  On Tue, Sep 3, 2024 at 8:40 AM Rachel Sandoval sandoval@lodigov> wrote:  Hi Michele,  Here you go and Thank you!  From: Rachel Sandoval sandoval@lodigov Sent: Tuesday, September: 3, 20247:41AM To: Michele Pifer prestigepartyquote@gmal.com>  Cc: Elizabeth Mazzeo emarreoeapple.com> Finn Moran tmnsnisnBermalcom, Rachel Sandoval  rsandoval@lod.gov Subject: RE: Attached Image Importance: High  Good Morning,  will sign and return the Casino Night Invoice.  3    LODI YOUTH COMMISSION  priger  CASINONIGHT  3, 2023 . 7pm  March Street Square  Friday,  - 10pm  Hutchins  $20 PER PERSON $5 DISCOUNTV WITH2 CANS OFF FOOD BROUGHTI INA AT TIME OFP PURCHASE  IN PERSON SALES AT HUTCHINS STREET BOX OFFICE TUESDAY THROUGH FRIDAY, FROM 8AMTO 5 PM  CASH CREDIT CARD ORI DEBIT CARD ACCEPTED MUSTI HAVE. STUDENT IDTOF PURCHASETICKEIS  DOORSOPENA AT7F PM . FIRST PLAY BEGINS AT7:30 PM . LASTDEALWILBEAI9-5  QUESTIONS: (209) 400-1434  34 10 22 13/  CITY Lodi CALIFORNIA SEAVICES  73 A C  PARKS,  THIS EVENTISN NOTAFFILIATED WITH LUSD LODIYOUIHCOMMSSON/209.33.6891    Lodi Youth  commission  presents  K  CASO  GHT 2022  MAYGTH  TICNETS $20  HUICHINS STREET SQUARE  M  DOORS OPEN 7:00 PLAY BEGINS 7:30 LAST DEAL 9:30 Questions, please call 209-333-6891  CITY OF Lodi  CALIFORNIA PARKS, RECREATION a CULTURAL SERVICES    GREATER LODI AREA YOUTH COMMISSION COMMUNICATION  TO: FROM: SUBJ:  Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager Community Service Project, Swim Lessons  DATE OF MEETING: September 9, 2024  TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION:  Discussion  Rachel Sandoval, Recreation Manager Community Service Project, Swim Lessons  Community service is greatly needed in Lodi and the surrounding areas. The Lodi Area Youth Commission (LYC) will raise awareness through their "hands on" participation. LYC's involvement int their own community gives them a sense of pride and making a difference in their community. The LYC will be providing free swim  lessons to middle school age youth in our community who cannot swim.  Discussion  Swim Lessons Begin Date Date of the swim lessons will be done. Time of the lessons Number of swim instructors needs to commit How many kids and how many per LYC Commissioner How long the whim lessons will last... When do they start and will end? Request a commitment from all Discuss ifthey know of any family, friends, or kids that might need to learn how to swim Share information about getting a sub when a commissioner cannot make it Give ideas for Fun Swim ideas tot teach kids at certain levels, Establish dates who will teach swim lesson 10 lesson at least 3x will be required.  FUNDING CONSIDERATION OR IMPACT: None    GREATER LODI AREA YOUTH COMMISSION COMMUNICATION  TO: FROM:  Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager  DATE OF MEETING: September 9, 2024  SUBJ: Youth Commissioner's Expectations for Events and Community Service Projects  TYPE ACTION NEEDED: PREPARED BY:  Discussion  Rachel Sandoval, Recreation Manager  RECOMMENDED ACTION: Youth Commissioner's Expectations for Events and Community Service  Projects  BACKGROUND INFORMATION: Community service and Events are greatly needed in Lodi and the surrounding areas. The Lodi Area Youth Commission (LYC) will raise awareness through their "hands on" participation. LYC's involvement in their own community gives them a sense of pride and making a difference int their community and with the students of Lodi. The LYC will be providing free swim lessons to middle school age youth in our community who cannot swim. The Lodi Youth Commission will also host three social events where the students will gather, enjoy time with their friends, and be in a safe well supervised environment.  Commissioners shall discuss:  Request a commitment from all to volunteer at all the event and service projects  Please make sure you have your 2 volunteers for the events  Share information about getting a sub when a commissioner cannot make it to the event or service Maybe create a calendar for LYC Commissioners to maintain for event responsibilities  project  Respond to all texts about any event or service project  FUNDING CONSIDERATION OR IMPACT: None