Item: Minutes for: 08/21/2024 Adopted:  B-1 09/04/2024  TheGtyof. MADERA VALLEY CENTRAL August 21, 2024 6:00p.m.  Minutes of al Regular Meeting oft the Madera City Council  Council Chambers City Hall  The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting ont the City's website aty www.maderagov/ive Members of the public may comment on agenda items at the meeting or remotelyt through an electronic meetingvia phone by dialing (669) 900-6833enter ID: 844: 1638 0180#. Comments willa also be accepted via email at cfvycounclpubicomment@maderagow  or by regular mail at 205 W. 4th Street, Madera, CA 93637. CALLTOORDER: Meeting was called to order at 6:00 p.m.  ROLL CALL: Present:  Mayor Santos Garcia  Mayor Pro Tem Cece Gallegos, District1 Councilmember, Jose Rodriguez, District 2 Councilmember Steve Montes, District3 Councilmember. Anita Evans, District 4 (Left ats 8:31 p.m.) Councilmember Elsa Mejia, District5 Councilmember. Artemio Villegas, District 6  Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney! Shannon L.C Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Ralph Duran, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Deputy City Engineer Ellen Bitter, Assistant Engineer Jonathan Gramajo, Administrative Analyst (P/W) David Austin and Communication Specialist Joseph  Carrello.  INVOCATION: Fred Thurman, New Life Assembly PLEDGE OF ALLEGIANCE: Deputy City Engineer Ellen Bitter  APPROVAL OF AGENDA: THE. AGENDA. PRESENTATIONS:  ONI MOTION BY COUNCILMEMBER EVANS AND: SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A7/0' VOTE. ITEM E-3 WILL BE HEARD. AFTER PUBLIC COMMENT ON  1. Proclamation Recognizing National Senior Citizens Day    PUBLIC COMMENT:  Thej first 15 minutes of the meeting are reserved for members of the public to address the Council oni items which are within the subject matter jurisdiction of the Council.. Speakers shall bel limited to three minutes. Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. Ifthes subject is an item ont the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda. should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, andi no adverse conclusions should be drawn if the Council does not Donald Holley thanked Director of Parks and Community Services Joseph Hebert and staff for the hard  respond to public comment at this time. work done at McNally Park.  Not further Public Comment was presented. Public Comment was closed. A-1 Measure TAnnual Expenditure Plan (AEP) for Fiscal Year (FY)2024/25  A.  PUBLIC HEARINGS:  Recommendation: Adopt a Resolution Approving the Measure T AEP for FY 2024/25 and ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM A-1 WAS CONTINUED (TO THE SEPTEMBER 4, 2024 COUNCIL MEETING) UNANIMOUSLY BY A Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There willl be no separate discussion oft these items. Ifdiscussioni is desired, a member of the public or a member of the Council may request an item be removed from the ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, THE CONSENT CALENDAR WAS APPROVED UMANMOUSIYBYAZOVOTE Recommendation: Approve the City Council Minutes of August 21, 2024 (Report by Alicia Recommendation: Review Register of Audited Demands Report for July 27, 2024 to August Recommendation: This report is submitted fori informational purposes only and therei is no  Authorizing! Submission ofthe AEP1 tot thel Madera CountyTransporation Authority (MCTA) for Adoption (Report by Keith Helmuth)  7/0VOTE. CONSENT CALENDAR:  B.  Consent Calendar and it will be considered. separately.  B-1 Minutes- A August7 7,2024  Gonzales)  B-2 Informational Report on Register of Audited Demands  9,2024 (Report by Michael Lima)  B-3 Informational Report on Personnel Activity  action requested fromt the City Council (Council) (Report by Wendy Silva) designated areas of the Madera Municipal Airport for Porsche Club of America autocross events (Report by Ismael Hernandez)  B-4 Porsche Club of America Permit for Autocross Events at the Madera Municipal Airport  Recommendation: Adopt a Resolution Approving a Special Activity Permit for the use of  City ofMadera 205 W.4 4ths Street Madera, CA 93637  City Council Minutes August 21, 2024 Page2of8    RES:24-121  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING A SPECIAL ACTIVITY PERMIT FOR THE USEOF DESIGNATED AREAS OF THE MADERA MUNICIPAL AIRPORT FOR THE 2024-2025 PORSCHE CLUB OF AMERICA. AUTOCROSS EVENTS  B-5 Amendment of Administrative Policy 18, Purchasing Policy oft the City of Madera  Recommendation: Adopt a Resolution Amending Administrative Policy 18, Purchasing  Policy of the City (Report by Michael Lima)  RES24-122  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE AMENDMENT TO ADMINISTRATIVE POLICY 18, PURCHASING POLICYOF THE CITY OF MADERA  B-6 Acceptance of Kitchen Renovation Project at Frank Bergon Senior Center Recommendation: Approve Minute Order Approving:  1. Acceptance of the Kitchen Renovation Project at Frank Bergon Senior Center, located at 238 South D Street; and 2. Thel Recording of Notice of Completion (Report by Joseph Hebert)  B-7 Acceptance of Construction of the Renovation of the Cook' Water Tower, City Project No. W-  22 and W-34  Recommendation: Adopt al Minute Order Approving:  1. Acceptance of Construction of the Renovation of the Cook Water 3. The release of retention 35 days after recording of the Notice of  Tower, City Project No. W-22 and' W-34;and 2. The Recording of Notice of Completion; and Completion (Report by Keith Helmuth)  B-8 Acceptance of Construction of New Police Department Parking Lot, City Project PD-01  Recommendation: Adopt al Minute Order. Approving:  1. Acceptance of New Police Department Parking Lot, Cit Project PD- 3. The release of retention 35 days after recording of the Notice of  01; and  2. The Recording of Notice of Completion; and Completion (Report by Keith Helmuth)  B-9 Engineering Front Counter ADAI Upgrades  Recommendation: Adopt al Minute Order Approving:  1. Acceptance of the Construction of Engineering Front Counter Upgrades, CDBG Project No. B22MC060053, City Project No. CD-02; 3. Release of retention 35 days after recording of the Notice of  and  2. Recording of Notice of Completion; and Completion (Report by Keith Helmuth)  B-10 CitysParticipation in the Old Timers' Day Parade  Recommendation: Adopt al Resolution Waiving the Fees to Cover the Costs of Police, Public  Works, Parks, and Engineering Fees and Services Relating to the Old Timers' Day Parade in the Amount of $2,956 (Report by Giachino  Chiaramonte)  Cityo ofMadera 205 W.4 4"h Street Madera, CA 93637  City Council Minutes August 21, 2024 Page3 3of8    RES24-123  ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING THE FEES TO COVER COSTS OF POLICE, PUBLIC WORKS, PARK, AND ENGINEERING FEES AND SERVICES RELATING TO THE OLD TIMERS PARADE FOR MADERA DOWNTOWN ASSOCIATION, MADERA SUNRISE  ROTARY CLUB! 587, IN THE AMOUNT OF $2,956.00  B-11 First Amendment to the Law Enforcement Services Agreement between the Housing  Authority of the City of Madera and the City of Madera  Recommendation: Adopt a Resolution approving the First Amendment to the Law  Enforcement Services Agreement with the Housing Authority of the City of Madera for a Contract Year extension through September 30, 2024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING THE FIRST AMENDMENT TO THE LAW ENFORCEMENT SERVICES AGREEMENT WITH THE HOUSING. AUTHORITY OFTHEC CITYOF MADERAFOR. A CONTRACT YEARI EXTENSION THROUGH: SEPTEMBER30,  (Report by Giachino Chiaramonte)  RES24-124  2024  C. D.  WORKSHOP: None  PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS: D-1 Presentation and Adoption of the Fiscal Year 2024/2025 Proposed Budget  Recommendation: 1. Conduct a Public Hearing and Adopt the Resolution approving the  Operating, Capital, and Debt Budgets for Fiscal Year 2024/25 2. Adopt a Resolution establishing an Appropriations Limit for Fiscal Year 2024/25 in the amount of $59,494,976 (Report by Michael  Lima)  ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES,  ITEMI D-1 WAS APPROVED UMAMIMOUSYBYA7DVOTE  RES24-125  RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE BUDGET OF THE CITY OF MADERA FOR THE FISCAL YEAR JULY 1, 2024 THROUGH JUNE 30, 2025 IN THE AMOUNT OF $216,127,038 AND THE A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE APPROPRIATIONS LIMIT FOR THE: 2024/2025 FISCAL' YEAR  FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM  RES24-126  D-2 Initiating Annexation Proceedings of Properties into the City of Madera Landscape  Maintenance District (LMD) Zones of Benefit 18 &51 Recommendation: Adopt Resolutions to:  1. Initiate Proceedings Pursuant tot the Landscaping andl Lighting Act of 1972 for the Annexation of Property into the City's LMD Zone of Benefit 1, to Review the Assessments for Fiscal Year 2024/25, and 2. Initiate Proceedings Pursuant toi the Landscaping andl Lighting Act of 1972 for the Annexation of Properties into the City's LMD: Zones of  Setting al Public Hearing  Cityo of Madera 205 W.4 4th Street Madera, CA 93637  City Council Minutes August 21,2024 Page4of8    Benefit 51, to Review the Assessments for Fiscal Year 2024/25, and Setting a Public Hearing (Report by Keith Helmuth)  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEMI DASAPROMDBTASDVOI ABSENT: MAYOR PRO TEM GALLEGOS  RES24-127  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA INITIATING PROCEEDINGS PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR THE ANNEXATION OF PROPERTY INTO CITY OFI MADERA LANDSCAPE MAINTENANCE DISTRICT (LMD) ZONE OF BENEFIT 1, TO REVIEW THE IMPROVEMENTS AND ASSESSMENTS FOR FISCAL YEAR 2024-2025, AND SETTING A PUBLIC AF RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA INITIATING PROCEEDINGS PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR THE ANNEXATION OF PROPERTYI INTO CITY OF MADERA LANDSCAPE MAINTENANCE DISTRICT (LMD) ZONE OF BENEFIT 51, TO REVIEW THE IMPROVEMENTS AND ASSESSMENTS FOR FISCAL YEAR 2024-2025, AND SETTING A PUBLIC  HEARING  RES24-128  HEARING  D-3 Update on 2024 emergency repair of Avenue 13 sewer trunk main failures and renew a finding of emergency relating to emergency response and repairs necessitating emergency Recommendation: 1. Receive an update ont thes status of emergency repairs tot the Avenue  contracts without competitive bidding  13 sewer trunk main failures that occurred June 3, 2024 and June 2. Adopt a resolution renewing a finding of emergency relating to emergency response and repairs to the sanitary sewer main pursuant to Public Contract Code Section 22050 (Report by Keith  10, 2024; and  Helmuth)  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES,  ITEMI D-3 WAS APPROVED MANIMOUSIVBYA7OVOTE  RES24-129  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, RENEWING A FINDING OF CONTINUING EMERGENCY RELATING TO MULTIPLE SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 WEST OF GRANADA DRIVE, AFFIRMING THE EMERGENCY ACTIONSTAKEN BYT THE CITYI MANAGER TO MAKE EMERGENCY REPAIRS ON THE SANITARY SEWER MAIN, AND RATIFYING THE AWARD OF EMERGENCY CONTRACTS WITHOUT COMPETITIVE BIDDING FOR THE  EMERGENCY REPAIRS ON THE: SEWER MAIN  D-4 Budget Amendment and direction on the Railroad Crossing Elimination Grant Program fort the  Cleveland Avenue and Union Pacific Railroad Crossing  Recommendation: 1. Adopt a Resolution amending the Fiscal Year 2024/2025 budget by  allocating $60,000 to retain a consultant to prepare a grant application per the Railroad Crossing Elimination Grant Program administered by the Federal Railroad Administration (FRA), US  City of Madera 205 W.4t Street Madera, CA 93637  City Council Minutes August 21, 2024 Page5of8    Department of Transportation (DOT). Funds willl be divided between Measure Tand Local Transportation Funds (LTF) 2. Provide direction regarding the potential allocation of Measure T, Local Transportation Funds (LTF), or General Fund to meet the minimum 20 percent non-federal fund share should the City be awarded the grant (Report by Arnoldo Rodriguez)  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM  D-4 WAS APPROVED UNANIMOUSLYI BY A7/0VOTE.  RES24-130  A RESOLUTION AMENDING THE FISCAL YEAR 2024/2025 BUDGET BY ALLOCATING $60,000TO RETAIN A CONSULTANT TO PREPARE A GRANT FOR THE RAILROAD CROSSING ELIMINATION PROGRAM AND A LOCAL MATCH OF 20 PERCENT USING NON-FEDERAL FUNDS TO COMPLETE TASK1UNDER FEDERAL RAILROAD ADMINISTRATION GUIDELINES  E.  ADMINISTRATIVE REPORTS:  E-1 Select Recipient for the Proclamation Recognizing Old Timers Week  Recommendation: Request for Councils selection of a recipient for the Proclamation ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM E-1TO HAVE LAST YEAR'S OLD TIMERS' KING AND QUEEN BE THE RECIPIENTS OF THE E-2 Presentation of Intersection Control Options for Lake Street/4th Street/Central Avenue  Recognizing Old Timers Week (Report by Alicia Gonzales)  PROCLAMATION WAS APPROVED UNANIMOUSLYI BYA A7/0VOTE.  Intersection; City Project R-57  Recommendation: Consider the information presented and provide direction to staff  regarding course of future activity for this project (Report by Keith  Helmuth)  Council directed staff to proceed with a roundabout.  E-3 Direction Regarding Annual Commemoration of Juneteenth in the City of Madera  Recommendation: This item is being! brought for consideration: and direction at the request  of the City Council. Discussion will be led by Councilwoman Evans.  (Report by' Wendy Silva)  This item was heard aftert the Public Comment section of the agenda.  Donald Holley stated he was disappointed with the negative comments from Council in getting this day recognized as a holiday. He is int favor oft the City recognizing. Juneteenth Day as a City Pastor Sammie Neely of the Mt. Zion Missionary Baptist Church spoke in favor of recognizing Juneteenth Day as a City holiday. He doesn't know why this has not been negotiated with the Elaine Moore of Fairmead spokei int favor of recognizing. Juneteenth Day as a City! holiday. She stated it was always a good thing whenevera a group can come together to celebrate.  holiday.  City Employee unions.  City of Madera 205 W.4 4th Street Madera, CA 93637  City Council Minutes August 21, 2024 Page 6of8    E-4 Response to Madera County Grand. Jury Final Report titled 2324-06; Published on. June 2024, titled" "City of Madera Fails to Enforcet the Golf Course Contract Requirements Madera Recommendation: It is recommended the City Council (Council) review the proposed  Municipal Golf Course: REVISITED 2023-2024"  Response to the Grand. Jury Report (Report) and approve the Response as presented or provide direction on changes tot the proposed Response  (Report by Arnoldo Rodriguez)  ON MOTION BY MAYOR PRO TEM GALLEGOS AND: SECONDED BY COUNCILMEMBER MONTES, ITEMI E-4 WAS APPROVEDI BY A5/0VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA. This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items. No single item may exceed one minute.. All votes shall be conducted electronically, with the results announced by the Chair. If voting is not available by electronic methods, another method may be used byt the Chair unless otherwise determined by am majority oft the Councilmembers present. Under this section the Council may take action only oni items specifically agendized and which meet other requirements for action Mayor Garcia asked that a Proclamation for the 50th Anniversary of the Historical Society be brought to the Council. Mayor Garcia and Councilmembers Gallegos, Montes, Rodriguez and Councilmember Rodriguez asked that a Certificate of Recognition be presented to the donors and participated during the 4th of July Fireworks Extravaganza. Mayor Garcia and Councilmember Mejia asked that in anticipation of Indigenous Peoples Day, an update on translation: services be addedi tot the next agenda. Mayor Garcia and Councilmembers Gallegos, This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make Mayor Pro Tem Gallegos gave as shout out to Congressman Duarte who has held two Town Hall meetings in the last few weeks. She also thanked staff who hosted Congressman Duarte. Mayor Pro Tem Gallegos gave as shout out to Chief Chiaramonte who gave a video presentation on Safe Traffic with the school district. Lieutenant Felix Gonzalez appeared on television Channel 301 to talk about how the City of Madera was keeping students safe. Mayor Pro Tem Gallegos mentioned that she was at the Golf Course about three (3) weeks ago and stated that Councilmember Rodriguez stated he is on the Golf Course Advisory Committee and the Golf Course is getting long overdue repairs. He stated that in the future, the six (6) HVAC units will Councilmember Montes mentioned that it is "going back to school" time and welcomed  F.  FUTURE AGENDA ITEMS:  Councilmember Mejia resumed her seat.  Mejia agreed.  Councilmember Gallegos, Montes, Rodriguez and Mejia agreed.  Montes, Rodriguez and Mejia agreed.  G.  COUNCILMEMBER COMMUNICATIONS REPORTS/ANNOUNCEMENTS):  announcements.  ther restroom rehabilitation came out beautifully.  have to be replaced. everyone.  Cityo of Madera 205 W.4 4th Street Madera, CA 93637  City Council Minutes August 21, 2024 Page7 7of8    Councilmember Mejia stated she attended a Neighborhood Watch meeting at Malone/Washington Streets. She thanked Officer Juan Gaona, as well as, the other officers that were there. Councilmember Mejia mentioned that Housing Authority Executive Director Blanca Mendoza Navarro and her staff were also there to inform the community of their Councilmember Villegas stated that on August 16th, he and Mayor Garcia attended the PG&E Mayor Garcia stated that he received an invitation to from County Supervisor Poythress to attend the Rescue Missions tiny homes. The homes are a nice size and will provide triage and housing. Mayor Garcia statedt that her met with peoplef fromt the casino who gave hima aj progress update on the casino. He stated that he attended a ribbon cuttingf for Gonzalez Boxing who will  programs.  Power Plant 40th Year ceremony.  provide entertainment for the City. CLOSED SESSION: None  H.  ADIOURNMENT Meeting adjourned at 9:43 p.m.  Awebmk ALICIA GONZALES, Cify/Clerk Seldaer MINUTES PREPARED'BY ZELDALEON, Deputy City Clerk  SANTOSGARCIA, Mayor  OF MADE CORPC PORA  * March 27, 1907, L FORNI  City of Madera 205 W.4 4th Street Madera, CA 93637  City Council Minutes August 21, 2024 Page 8of8