Board of Supervisors April 11,2017 Sheet 1 April11,2017 Greene County, Virginia THE GREENE COUNTY BOARD OF SUPERVISORS MET ON IUESDAY,APALLI,017 BEGINNING AT 6:00 P.M. IN THE COUNTY MEETING ROOM. Present were: Michelle Flynn, Chairman Dale Herring, Vice Chairman David Cox, Member Jim Frydl, Member Bill Martin, Member Staff present: John C. Barkley, County Administrator Ray Clarke, County. Attorney Patti Vogt, Deputy Clerk Bart Svoboda, Deputy County/Zoning Administrator RE: WORK SESSION - WHITE RUN RESERVOIR Associates, were present to discuss a financial plan for water supply. Mr. Joe Mason, Davenport, Mr. David Hyder, Stantec, and Mr. Herb White, WW Mr. Hyder spoke on the financial plan analysis overview which included: Review of existing utility obligations and available revenue sources. Development of] long-term water supply funding recommendations. Evaluation of facility fee structure. Demonstration ofc customer impacts. Recommendations included: Assess the facility fee based on EDUS and apply to all properties that have purchased EDUS. (would align County with industry standards) Existing water and sewer base: residential 2,670 connection and 2,670 EDUS. Non-residential, 233 connections and Increase the monthly facility fee by $20 (from $10 to $30) in FY18 to generate funds to Gradually increase the facility fee over time to provide funding for the reservoir and Residential monthly facility fees, residential monthly bills, current and projected revenue, Currently revenue comes from three sources: property taxes, monthly facility fees and 1,851 EDUS. retire existing water and sewer annual debt service. augment with property tax revenues currently used to retire debt. operating expenses, cash flow projections and funding approach were discussed. one time impact fees. Board of Supervisors April 11,2017 Sheet 2 Recommended path forward: Step 1: modify facility fee approach tol be consistent with industry standards. Step 2: adjust facility fee to recover existing annual debt service. Step 3: fund water supply projects with existing revenue sources and gradual adjustment Mr. Mason said even if the decision is made to not proceed with the reservoir project, having the facility fee cover existing debt frees up tax capacity to be used for other purposes. Mr. Martin said the Board has discussed numerous times that water users are being subsidized by the County every year. He thought the recommendation is to "rip that band aid Mrs. Flynn said restructuring would help level the playing field. There were a lot of questions when the facility fee was imposed as to why residences were paying $10 per month Mr. Hyder reviewed comparison of Greene County residential water and sewer monthly Mr. Frydl noted a portion of the population is on a fixed income and their actual water usage may be less than the $10 fee. He asked if there is an organization able to implement a Mr. Hyder said it has been found to be very difficult to do anything in the rate structure itself. He recommended looking to another organization that already has a program that verifies Mrs. Flynn said most people are on a fixed income. Increases will impact every household and the Board needs to be thinking about all of our citizens and how this impacts Mr. Herring said a lot of people were not happy with the $10 facility fee. He felt iti is important to make the message clear that the water project will impact and benefit the entire Mr. Martin mentioned creative ways to fund the project such as a floating solar farm on a body of water. Mr. White had heard oft this and thought it was in early stages at this time. Mr. Martin said the Economic Development Department is pursuing the possibility. Mr. Martin noted the numbers used for population growth are several years old now and asked if we're at the point ofr reconfirming those projections. Mr. White said those assumptions were generated as part of the regional water supply plan. It may be time for review oft the water Mr. Barkley suggested the Board digest this information and staff will conduct analysis in consultation with the project team. The next step will be a community forum for public input on to facility fee. off" and he sees wisdom in having an enterprise fund for existing debt. and large entities were only paying $20 per month. bills to other jurisdictions. structure for people having difficulty paying their bill. income. The County could partner with that organization. them. county in aj positive way. supply plan. the project. RE: RECESS See. Attachment "A" for a copy oft the presentation. The Chairman called a recess. Board of Supervisors April 11,2017 Sheet 3 RE: PUBLIC SESSION ofsilence. The Chairman opened the meeting with the Pledge of Allegiance followed by a moment RE: CONSENT AGENDA on the consent agenda: Upon motion by David Cox and unanimous vote, the Board approved the following items Resolution to accept Eddins Lane in Cardinal Forest Subdivision into the State Secondary Approval of] Piedmont Workforce Network ChiefLocal Elected Officials (CLEO) Agreement amendment to re-designate local area. (See Attachment "C") Minutes ofMarch 16, 2017 and March 28, 2017 meetings. Road System. (See Attachment "B") Recorded vote: Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin Yes Yes Yes Yes Yes Motion carried. RE: RECOGNITION Mr. Dudley Pattie, who recently retired, was recognized, for thirty-six years ofs service as General Manager oft the Rapidan Service Authority. RE: SHENANDOAHL NATIONAL PARK Ms. Jennifer Flynn, Superintendent of Shenandoah National Park, was present to provide update on Park activities. Previously served as Deputy Superintendent since 2009. Visitation was up 8.3% to 1.45 million visitors in 2016. The Park celebrated its 100th birthday last summer and events included the first ever naturalization ceremony with 86 new citizens sworn in. In 2015, visitors spent $87.9 million in surrounding communities. Update on Celebrate Shenandoah, Blue Ridge Committee on Park Relations, Blue Ridge Heritage Project, Delaware North (concession company), Potomac Appalachian Trail Club, Shenandoah National Park. Association, and Shenandoah National Park Trust. National Park week is April 15th thru 231d with fee free days on April 151,16", - 22nd and 23d. The north district of Skyline Drive will be closed to motor vehicles on April 23 for non- motorized use (cyclists, walkers, hikers, etc.) only. The remainder of the Drive will be open as usual. Had feei increase on January 1. Daily entrance fee is now $25. Next resource threats are Emerald Ash Bore, chronic wasting disease in deer, and fire. The Park has a plan to manage threats. RE: MATTERS FROMTHE PUBLIC None. Board of Supervisors April 11,2017 Sheet 4 RE: HISTORICALSOCIETY-LEASE Mr. Joe Freni, Mrs. Joanne Powell and Mrs. Cheryl Ragland of the Historical Society were present. Mr. Freni said the Society plans to restore the interior of the museum as the old jail. Consideration oft the lease will be an action item at future meeting. RE: FY2018 BUDGET Public hearing is scheduled for April 25 at 6:30 p.m. in the County Meeting Room with formal approval on May 23. Budget information is posted online. RE: LIAISON REPORTS Mr. Herring said the TJPDC met last Thursday and heard a presentation on affordable Mr. Frydl said there will a presentation on inmate insurance at an upcoming meeting of housing. the. Jail Board. RE: OTHER ITEMS FROM BOARD MEMBERS ongoing and he encouraged everyone to participate. Mr. Herring noted the Broadband Committee held a meeting earlier today. The survey is Mrs. Flynn said Mr. Barkley and staff are reviewing the initiatives resulting from the strategic planning session. Will review after budget process is completed. RE: ADJOURNI MEETING The meeting was adjourned at 8:08 p.m. The next scheduled meeting of the Board of Supervisors will bel held on Tuesday, April 25, 2017 at 6:30 p.m. in the County Meeting Room. D2 Pla Dale Herring, Vice Chairman Greene County Board of Supervisors Board of Supervisors April 11, 2017 Attachment "A" D D a ) 3 a E 3 a MM e SA - 2 I - I D 6 8 2 % 9 Q e 3 3 8 C B 9 & o - C - ) - Q ) o 3 I f 8 9 D a t < $ < I I D - I à 9 2 - D A - I C 8 e 8 o o D C S I a D S o D a - 3 l5 & ) 9 - O W O D O 5 N 3 N X D C D - S D - C 2 3 O o a o - D D - 8 < D - O 3 C 3 lo a o D a € E 8 - 8 o 3 6 2 0 a D 0 3 M E : 9 8 2 0 S 8 3 5T / 0 a E a D 6 2 S $ 0 E D 6 6 3 o 8 € & < 3 N 2 o I o O B D a D 0 2 D S D a o 5 D o / 0 - d& P> Q a 0 o e e 3 a 8 5 o CD 3 o y 0 3 8 9 CD S 5 N Q 0 8 6 3 a 8 - D 0 le a a + 1 D 5 & - o e 3 S S t D D 5. D D I 0 e 8 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 5 @ 6 $ 6 8 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 8 2 D S 3 9 - - D 0 o - I 1 - - % € I - - B 0 5 8 D CD o O D - - $ I D o CD 3 - I CD - 2 3 E - I D ) e : a 3 e 8 - le D I D 8 C : € C S o 3 0 D 3 Q f 0 - 8 0 D - 51 a3 D im 2 - 5 3 2 e 3 D 3. 9 D n. e D o 0 9 8 B C 1 8 $ 0 D 2 I - la D CD o 0 B O. - A n a D - 00 f $ @ - D A - 5 a X & I 0 0 0 0 CD 0 3 - 3 I 0oo 00000000 AAASA 8 - 9 e e I 3 D o - DE I € - 5 8 8 - 9 0 D 0 DE 8 & - 5 8 8 $ B B I / 3 1 I 155 NNN 66 C 3 o 3 0 DE S 666 8885 I I - 888003 S 0 - 5 3 3 0 9 a 0 / 3 6 6 C o : 3 € b à 8 S D 8 D D 3 8 O o A 9 & $ 9 D 9 o D a - a o CD 8 E C 0 D - O o D D . o D DL D 9 ) 9 N B 9 o > o CD < N 0 a 9 - 9 € 9 3 D d0 8 I & : 3 8 0 a 00 odf 8888888 38888888 9 B 8 S 5 @ E le 0 9 I a o : - D D A 8 3 - o - 8 27 9 : € - - D - D E 6 f 6 I - E 9 : 8 5 : a S 0 E a 9 I 5 E CS E 00 - 0 e Sae 3 9 DE - 3 - S. a a * D e C C 3 o. a € a 9 10 9 o 3 U D 8 I D 8 0 a f D g X D 0 3 Board of Supervisors April 11, 2017 Attachment "B" of anty C BOARD OF SUPERVISORS POST OFFICE Box: 358 STANARDSVILLE, VIRGINIA 22973 TELEPHONE: 434-985-5201 RESOLUTION April 11, 2017 WHEREAS, the streets described on the attached' VDOT Form AM-4.3, fullyi incorporated herein by reference, is shown on a plat recorded in the Clerk's Office of the Circuit Court of Greene WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the! Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add/abandon the streets described on the attached VDOT Form AM-4.31 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as BE ITI FURTHER RESOLVED, that a certified copy of this resolution bet forwarded to the County, and Department's Subdivision Street Requirements, and described, and any necessary easements for cuts, fills and drainage, and Resident Engineer for the Virginia Department of Transportation. Adopted in open meeting on. April 11,2017 ACopy Teste: 4 4-117 Date County Admihistrator EE Recorded Vote: Michelle Flynn Dale Herring Bill Martin David Cox Jim Frydl Yes Yes Yes Yes Yes Int the County of Greene By resolution oft the governing body adopted Aprilll, 2017 Thej following VDOT Form. AM-4.3 is hereby attached and incorporated. as part of the governing bodysresolutionfor changes in the secondary system ofstate highways. A Copy Testee Signed (County Oficigh Report of Changes in the Sedondary System of State Highways ProlectSubdlvision. Cardinal Forest Type Change to the Secondary! System of State Highways: Addition Thei following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: Pursuant to Code ofV Virginia Statute: Street Name andlor Routel Number Eddins Lane, State Route! Number 620 OldF Route! Number:0 From: Endo of Grass Median Righto ofv Way width (feet)= 0 Street! Name and/or Route Number Eddins Lane, Statel Route Number 620 Old Route Number: 0 From: Route 609, Fredericksburg! Road To:. 031 Miles South, a distance of: 0.04 miles. Recordation Reference: DB 1282,1 1526: PG 76, 172-173 Right of Wayv width (feet)= 0 New subdivision street $33.2-705 To:. 381 Miles South to CDS, ac distance of 0.38r miles. Recordation Reference: DB1 1282, 1526: PG7 76, 172-173 VDOT Form AM-3(4/20/2007) Maintenance Division Date ofResolution: April 11, 2017 Pagelof1 Board of Supervisors April 11, 2017 Attachment "C" CHIEF LOCAL ELECTED OFFICIALS AGREEMENT AMONGI LOCAL GOVERNMENTS INI LWDA6: ALBEMARLE COUNTY CITY OF CHARLOTTESVILLE CULPEPER COUNTY FAUQUIER COUNTY FLUVANNA COUNTY GREENE COUNTY LOUISA COUNTY MADISON COUNTY NELSON COUNTY ORANGE COUNTY RAPPAHANNOCK COUNTY Area Designation The localities named above agree to re-designate as Local Workforce Development Area 6 (LWDA 6) in the Commonwealth of Virginia, also known as thel Piedmont Workforce Network (PWN). Each oft the localities named above is a party to this Agreement. Purpose The purpose of this agreement is to reaffirm the creation oft the Consortium of Chief! Local Elected Officials (CLEOs) of1 the above-named local governments, and to set forth the process, procedures, and responsibilities for continuing to implement the Workforce Innovation and Opportunity. Act (WIOA) for Local Workforce Development Area 6( (LWDA 6). The WIOA requires ChiefLocal Elected Officials (CLEOs) tot take certain responsibilities and actions which are enumerated in this document and to appoint and form a working relationship with al local Workforce Development Board. Consortium of CLEOS formed As stated in the original WIOA CLEO Agreement effective July 1, 2015, the consortium shall be known as the Piedmont' Workforce Network Council (Council) for the purpose ofi implementing the tasks and performing the continuous oversight responsibilities set forth ini the WIOA. Each party to this Agreement authorizes its representative to participate in the consortium and designates its representative as its authorized representative for purposes of this Agreement. Grant Recipient allocated to LWDA 6. The City of Charlottesville has been designated by the Council as the Grant Recipient of WIOAI funds Fiscal and Administrative Agent The Council has designated the Central Virginia Partnership for Economic Development as the Fiscal and Administrative Agent ("Agent") for WIOA funds allocated to LWDA 6. The Council shall require the Agent tor make quarterly financial reports toi the Council, in writing. An annual financial audit will be conducted in coordination with the Partnership'saudit, according to the requirements of all OMB andi federal regulations. Further duties and responsibilities of the Agent will be outlined ini the Piedmont Workforce From time to time hereafter, the Council may designate a different agent, bya affirmative majority vote ofmembers oft the Council. Int the event a different agent is designated, the Council shall enteri intoa written Fiscal and Administrative Agent Agreement with the new agent. Once approved as set forth in this paragraph, the new designation and new Agreement shall supersede the designation referenced Responsibility for use of funds and implementation of the Workforce Innovation and Opportunity Act: Underi the WIOA, thet final responsibility for use oft the federal funds and for carrying out the tasks set forth in the Workforce Innovation and Opportunity Act rests with the CLEOs. The CLEOs, through the Council, shall enteri into a contract with the Agent designated herein above, to perform certain tasks on behalf oft the Consortium. Liability insurance will be provided by the Agent, with costs of such insurance to be paid out oft the WIOA Administrative funds. The Council shall require that, prior to distribution of any funds under the WIOA, the Agent will obtain liability insurance satisfactory toi the Council, providing coverage for each of thel local governments and CLEOS forming the Consortium as additional insureds. Coverage shall be no less than $1,000,000 per occurrence and $2,000,0001 in the aggregate. Network Fiscal and Administrative Agent Agreement. within this document, without the need for an amendment hereof. Piedmont Workforce Network Council Organization The term "Chief Local Elected Official" means the mayor ofac city or the chair of the Board of Supervisors ofac county or another elected official, as designated by the Board of Supervisors or City Council. Documentation of the appointment to the PWN Council willl be collected from each The Council shall elect a Chair and Vice-Chair fromi its members. One officer shall be from each City Council or Board of Supervisors' record clerk. Planning District. The Chair shall serve on the PWN Board Executive Committee. The Council will meet as al body, at least quarterly during each fiscal year. A quorum of at least 30% oft the Council's members will be required for any action to be taken. No action shall be taken by the Council except at a meeting at which a quorum is present. Council members shall communicate the activities of the Council and Local Workforce Development Board (LWDB) tot their respective governing bodies. Piedmont Workforce Network Council Responsibilities The duties performed solely by the Council include, but are not limited to thet following: Designate the Grant Recipient for LWDA6; Designate the Fiscal/Administrative Agent, if applicable, forl LWDA6; Accept fiscal liability for the use of WIOA funds; Appoint LWDB members and maintain local Board Membership Certification every2y years; Approve annual budget submitted by the LWDB and any subsequent modifications through the Oversee funds contributed to LWDA6 by localities in this agreement for additional projects and Any other functions, responsibilities or actions referred to within this Agreement as requiring In partnership with the LWDB, the Council's responsibilities include, but are not limited toi thet following: Developing a vision and goals fori the local workforce development system that are aligned with both the economic development mission(s) fori the local area and' Virginia Board of Workforce Development oft the 4-yearl local strategic plan to include a workforce demand plan and a plan Selection of One-Stop Operator(s) and locations, including operators of career services ift the one-stop operator does not provide careers services as described in! Section 134 (c)(2) ofWIOA; Conduct oversight of thel local programs ofy youth, adult and dislocated worker activities Negotiate and reach agreement on local performance accountability measures with the VBWD Any other activities as required by the Workforce Innovation and Opportunity Act, Section Accept annual A-133 audit; fiscal/program year; Approve the LWDB By-laws; services ini the region; and action by the Council. Development'sg goals for business engagement; Selection oft training providers; Approval of the local One-Stop Operation(s) budget; authorized under TitlelofWIOA; on behalf oft the Governor; 107(d), or by the Governor; Establishment of the Workforce Development Board The Council hereby establishes the Local Workforce Development Board (LWDB) for LWDA 6, which will bel known as the Piedmont Workforce Network Board (PWN Board). The duties, membership composition, and staff structure willl be outlined in the CLEO-Board Agreement. The membership oft the PWN Board shall be determined and appointed by the Council, in accordance with the requirements of WIOA! Section 107(b)(2) and Virginia Board of Workforce Development Policy 200-02 in an effort to ensure the most effective, regional participation in the WIOA implementation for LWDA61 by all partcpatingursaiction, partners, and businesses. Composition of the Workforce Development Board Mandatory Members The membership composition of the PWN Board willi follow the requirements set forth in WIOA The detailed composition of the PWN Board shall be listed ini the PWN Policy titled Workforce law and' Virginia Board ofWorkforce Development Policy 200-02. Development Board Composition. Membership Terms Members oft the PWN Board must be individuals with optimum policy making authority within Private sector representatives. should be an appropriate mix of small, medium, and large employers that reflect the local labor market, i.e. the business representation should reflect the Individuals serving on the PWN Board who subsequently retire or no longer hold the position that made them eligible Board members may continue to serve on the PWN Board; however, if their membership category changes as a result of their retirement or change in employment status, the PWN Board must account for that change when evaluating overall membership Vacancies resulting from resignations or removal of mandatory members must be filled within the organizations, agencies, or entities they represent. Members oft the PWN Board should be appointed for staggered terms. industry mixi in the local labor market. composition. 90 days. Local Board Appointment Process Nominations and Selection The PWN Council shall contact the appropriate entities in the local area for nominationsto appoint members and/or to fill vacancies on the PWN Board from business, local educational entities, and labor representatives. The PWN Council may also design a process for nominations ofi individuals and other types of representation the officials would like to include on the PWN Board. Vacancies subsequent to the establishment of the PWN Board must be filled in the same Private sector representatives are to be selected from individuals nominated by local business organizations (ex. Business trade associations, chambers ofc commerce, economic development agencies). Individuals businesses may also nominate themselves or provide nominations of other businesses to the PWN Council. Private sector representatives can include owners of businesses, chief executives or operating officers of businesses, and other business executives with optimum policy making or hiring authority (ex. Vice President of Human Resources). manner: as the original appointments. Non-mandatory educational entity representatives must be selected from among individuals nominated by regional or local educational agencies, institutions, or organizations representing such local educational entities including local school boards, entities providing vocational education, and postsecondary educational institutions. Labor representatives must be selected from among individuals nominated by local labor federations (ori in al local area in which no employees are represented bys such organizations, other representatives of employees, such as For all other members, the PWN Council should consult with the appropriate groups ini the local area for employee organizations and/or the state AFL-CIO). possible individuals to serve including: Representatives of community-Dased organizations, including organizations representing individuals with disabilities and veterans where: such organizations exist in the area. Representatives of local economic development agencies, including private sector economic development entities. Public Participation The PWN Council must provide public notice of the intent to solicit nominations for PWN Board membership, including the process to be used for nominations and selection. Sunshine Provisions The PWN Council shall share information regardingi its meetings and activities with the public subject to The PWN Council shall make available tot the public, on a regular basis through open meetings, information regarding the activities oft the PWN Council, including information regarding the Local Plan prior to submission, membership, the designation and certification of one-stop operator(s) consistent with the State Plan, and the award of grants or contracts to eligible providers of youth activities, and the the provisions of the Virginia Freedom of Information Act (FOIA). minutes of formal meetings oft the PWN Council. In order to comply with (FOIA), the PWN Council shall do the following: Take official action and engage in deliberations only at meetings open tot the public. "Official action" includes making recommendations, establishing policy, making decisions, and/or voting on matters of PWN Council business. "Deliberations" are discussions of PWN Council business Ensure that all meetings are held in locations accessible to individuals with disabilities and that Give public notice of meetings in accordance with applicable state code provisions, including public notice in advance of any special meeting or rescheduled regular meeting. No public notice need be given of an emergency meeting called to deal with a real or potential emergency necessary in order to reach decisions. alli information is available in accessible and alternate formats. involving a clear and present danger to life or property. Ensure that votes of PWN Council members be publicly cast and, in the case ofr roll call votes, Keep written minutes of all public meetings, including date, time and place oft the meeting, members present, the: substance of allo official actions, a record ofr roll call votes, and the names Closed executive sessions may be used according to the provisions oft the Virginia Freedom of Information Act. Such sessions may be held during or after an open meeting, or may be announced for ai future time. If closed session is not announced for a specific time, PWN Council members must be notified 24 hours in advance of the date, time, location and purpose oft the session. The reason for holding an executive session must be announced at the open meeting Official action on any matter discussed at an executive session must be taken at an open recorded. of any citizens who appeared and gavet testimony. either immediately prior or subsequent to the executive session. meeting. Shared Responsibility among Members of LWDA6 While the City of Charlottesville is the Grant Recipient for LWDA 6, all of the local governments named in this Agreement hereby agree to share any and all responsibility fora administration andi implementation oft the WIOA. Nothing herein shall be construed as a waiver of sovereign immunity of or by any participating member locality. Effective Dates of this Agreement Amendment of the Agreement This agreement shall take effect on. July 1, 2017 and shall remain in effect until. June 30, 2019. This agreement may be modified by a written amendment approved by a majority vote ofa all members of the Council, following notice of (i) the specific language oft the proposed amendment, and (ii) ofthe date, time and location oft the meeting at which the amendment will be presented to Councili fora a vote. Notice shall be given in writing tot the CLEO of each party to this Agreement. SIGNATURES County of Albemarle City of Charlottesville County of Culpeper County of Fauquier County of Fluvanna Countyo ofGreene County ofLouisa County of Madison County of Nelson Countyo ofOrange ymidl.0le lypnw County of Rappahannock Fiscal and Administrative Agent Central Virginia Partnership for Economic Development