Board of Supervisors March 14, 2017 Sheet 1  March 14, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, MARCH 14,  20171 BEGINNING AT 6:00 P.M. IN' THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chairman Dale Herring, Vice Chairman David Cox, Member Jim Frydl, Member Bill Martin, Member  Staffpresent:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALLTOORDER  The Chairman called the meeting to order.  RE: BUDGET WORK SESSION WITH SCHOOL BOARD  School Board members present included: Mrs. Leah Paladino, Mrs. Sharon Mack, Mr. Jason Collier, and Mr. Harry Daniel. School staffincluded Dr. Andrew Whitmarsh, Mrs. Kristie Mrs. Paladino, School Board Chair, said education is changing rapidly and reviewed the Dr. Whitmarsh talked about what goes into education today and felt it was important to tell the story of our students. Needs are changing. Reviewed demographics for schools. Greene isc outpacing the state average: in economically disadvantaged students who are eligible for free or reduced meals, eligible for Medicaid or receive temporary assistance for needy families. Reviewed local, state and federal revenue, enrollment and staffing, projected 23% increase in cost ofhealth insurance, proposed 2% salary increase, and personnel requests. Mr. Daniel said it is important to attract, hire and retain quality personnel. Greene is not making any progress with surrounding localities but is maintaining the same position. He would Dr. Whitmarsh said there is a shortage of teachers in Virginia. Over 1,000 positions  Spencer and Mr. Bryan Huber.  vision oft the school system along with core values and priorities.  Discussed chronic absenteeism.  like to be able to gain al little on other systems.  vacant as ofOctober 1.    Board of Supervisors March 14, 2017 Sheet 2  Mr. Martin said presentations are nicely done. Philosophies and plan are good from academics to personnel recruitment and retention to facilities plan. Does not see a want list but very nicely detailed plan for what needs to be done. Said he is frustrated by what there is to Mr. Frydl noted the State's share of local education has declined significantly over past years and every locality is paying higher percentage for cost of education. We have some significant new revenue coming in because of assessments but it is pretty much used up by the requirements (VRS, health insurance, contracts). He thought the Board will probably end up using some reserve for capital projects, etc. Greene has always been very conservative on revenue and expense numbers. Keep in mind when looking at money in reserve it is also in that Mrs. Flynn said there are tough decisions to be made. Increase in health insurance of 23% may require adjustment to benefit package. There are such tremendous hidden costs in Mr. Herring questioned turnover rate last year. Dr. Whitmarsh said the system had about Mr. Barkley appreciated the clear, concise justification. We are building reserves to  work with.  conservative range.  employee turnover. No way to capture that cost.  40 new teachers which was a combination of growth, retirement and replacement.  handle both contingencies and short term demands.  RE: RECESS  The Chairman called ai recess until 7:30 p.m.  RE: OPEN SESSION silence.  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  RE: CONSENT AGENDA February 14, 2017 meeting as edited. Recorded vote:  Upon motion by Bill Martin and unanimous vote, the Board approved the minutes oft the  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITIONS  Mrs. Flynn recognized the Youth Development Council, whose mission is to respond to the concerns of the community about a perceived lack of comprehensive youth development programming. The Council has applied for and received a $12,000 strategic planning grant Mr. Ron Morris introduced Mr. Mike Alley, Executive Director; Mr. Carl Schmitt, Board Member; Pastor Chuck Winner, Stanardsville United Methodist Church; Dr. Andrea Whitmarsh,  through the United Way.  Superintendent of Schools; and Mr. Pete Costigan, Board Member.    Board of Supervisors March 14, 2017 Sheet 3  Mr. Alley reviewed the program offered for third to fifth graders. The YDC has made significant progress in providing a comprehensive youth development program that offers structured activities, both after school and in the summer, that focus on academics, character- building social interaction, physical fitness and personal development. Currently working with Mrs. Flynn noted Bishop Michael Jackson, Emmanuel Christian Center; Ms. Heather Mr. Martin also recognized Mr. Ron Morris for his role in the creation of this  45 students.  Myers, Ms. Barbara Nye, and Mr. Roy Dye are also board members.  organization.  RE: MATTERS FROMTHE PUBLIC  None.  RE: PUBLICHEARING- SPECIALI USE PERMIT #16-006  Mr. Svoboda reviewed the request for a Special Use Permit from Greene Hills Club, Inc. for a country club as listed in Article 4-1-2.9 excluding gun clubs, on an approximately 185.33 acre tract and an approximately 16.64 acre tract, zoned A-1, Agriculture, located at 3858 Dundee The Club began prior to the enactment of the Greene County Zoning Ordinance in 1975 and the use is currently non-conforming. The current Zoning Ordinance does not allow the expansion of non-conforming uses. The Club is requesting a Special Use Permit to ensure the The Planning Commission recommended approval of the Special Use Permit application for a country club as listed in Article 4-1-2.9 excluding gun clubs, as submitted on February 15, Mr. Matthew Woodson, representative of Greene Hills Country Club, Inc., spoke briefly on the request. Looking to conform SO future expansion would be possible if desired. There are  Road and identified on County Tax Maps as 28-(A)-63 & 63a. (SUP#16-006)  ability for future expansions.  2017.  no expansion plans at this time.  The floor was opened and closed with no public comments.  Upon motion by Bill Martin and unanimous vote, the Board approved Special Use Permit application SUP#16-006 as proposed for a country club as listed in Article 4-1-2.9 excluding gun  clubs.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: PRESENTATION ON BARN QUILT PROJECT  Mrs. Vyvyan Rundgren, Director ofThe Palette Art Gallery, was present to speak on the Blue Ridge Barn Quilt project sponsored by the Art Guild of Greene. The project involves having a barn quilt displayed on houses, barns, buildings, etc. with the requirement that the art be visible from the road. Currently have ten installed with more being worked on by individuals and    Board of Supervisors March 14, 2017 Sheet 4  others on order. When twenty squares are displayed, a map will be developed for a tour of the Mrs. Rundgren asked ifi it would be possible to have blocks displayed on county owned buildings and suggested individual Board members could sponsor a square. Mr. Cox noted each fire department owns their facility and she would need to request permission from the individual Participants will select a quilt block and a local artist will transform it into a barn quilt. Tax deductible donations to the Art Guild of Greene will be accepted and will benefit The Palette. Donations have ranged from $125 to $250 depending upon the size oft thel barn quilt. Mrs. Rundgren will speak with the County Administrator in regards to displays on county  area. The barn quilts will remain on display for at least five years.  departments.  owned properties.  RE: WHITE RUN RESERVOIR Board on April 11 or May 9.  Project team met in March. Scheduling a workshop regarding restructure and reorganization of rate system and work with RSA to do the same. Would like to approach the Mr. Martin asked about budget ramifications for FY 2018. Mr. Barkley said capital needs have been included in the budget for FY 2018. There are funds to spend on engineering design if needed. Debt service for regulatory piece, short term financing, is another issue all Mr. Martin asked how changes in the EPA being discussed would affect the stream bank mitigation credit program. Mr. Barkley said staff is working with DEQ to get a feel for where Mr. Martin said there is also high level talk about infrastructure projects. A lot of discussion about a lot of money. He would hope that if the term "shovel ready project" comes Mr. Frydl reminded everyone that all information is available on our website. There have been some suggestions that the project was designed based on population growth rate of 4.25%. Documents show figure is actually based on VEC population numbers (1.5% to 1.6% population  together. Not in hurry on this one.  things are going with the EPA and federal regulations. up, we would be in a position tol be one oft those.  growth). RE: BUDGET  Mrs. Flynn said a budget work session is scheduled for Thursday, March 16, at 6:00 p.m. ini the County Meeting Room. After discussion, it was the consensus ofl Board members to move  the vote on the budget to the May 23 meeting. RE: STRATEGIC PLANNING  Mr. Barkley noted budget information is also available online.  Mrs. Flynn said the Board received documents from Mr. Chandler regarding a Code of Performance including examples from other localities. Mr. Frydl said it is really an affirmation of the oath of office with a little expansion. Mrs. Flynn noted some boards have the Clerk of Court attend the organizational meeting to reaffirm the oath ofoffice. Mr. Herring said he would rather do the oath ofoffice once a year as it would have more meaning. Mrs. Flynn agreed and said that could be explored for the next organizational meeting. There are other pressing matters  tos spend time on.    Board of Supervisors March 14, 2017 Sheet 5  Mrs. Flynn said the next document was a list of areas of emphasis and action items prioritized. "A"means complete in 2017 and "B" means complete in 2018. Does the Board Mr. Martin felt the next logical step is for staff to go through it and comment. Suggested Mr. Barkley felt the Board has done a good job of refining perspective on certain projects. This gives staff a good framework and context to work within. Staff will review and It was the consensus of Board members to send information to staff for review and  need tol look at prioritization further?  it be passed to staff and the Board try to finalize as soon as possible.  come back to the Board with preliminary comments.  comment.  RE: LIAISON REPORTS  Mr. Martin said the Town of Stanardsville is busy with rezoning and updating of ordinances. Also busy with the CDBG project for façade improvements with pavilion and market on back lawn of County Administration Building. The project has slowed a bit with Richmond Mr. Herring said the Planning Commission meets tomorrow night. The TJPDC met March 2 in Louisa with an informative presentation on broadband initiative Louisa has had in place for couple years. The TJPDC meetings are rotating around localities and Mr. Herring will Mrs. Flynn attended a recent meeting of the Social Services Board and expressed her Mr. Herring said the broadband survey was completed last week and will be sent out with report cards and tax bills. The survey phone number is live. The link will be posted on the County and School websites. The goal is to create a map to show where service is, fees, Mrs. Flynn asked the status on replacement of equipment in the meeting room and problems with sound during live streaming. A new TV should be here shortly and staff is  holding it up.  inform the Board when it is Greene's turn.  excitement about plans for cross-training of Social Services staff.  providers in area, etc. Survey will run through June 30.  working on problems with broadcasting.  RE: ADJOURN County Meeting Room.  The meeting was adjourned at 8:47 p.m. The next scheduled meeting of the Board of Supervisors is a budget work session on Thursday, March 16, 2017 beginning at 6:00 p.m. in the  yoiollle ypur Michelle Flynn, Chair Greene County Board of Supervisors